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Home My Public Portal Aboutr 18-088Ywsolut of fhje LY of NO' 18 -88 Date of Adoption APLA 19, 2018 AWARDING BID FOR THE 2018 ROAD IMPROVEMENT PROGRAM CONTRACT WHEREAS, the Borough has publicly advertised for the receipt of bids for the 2018 Road Improvement Program; and WHEREAS, the Borough has solicited and received seven (7) bid proposals for the 2018 Road Improvement Program as follows: WHEREAS, S. Brothers, Inc., P.O. Box 317, South River, NJ 07052 has submitted the lowest bid for said contract as evidenced by the response on file with the Borough's Purchasing Department and with the Borough Engineer; and WHEREAS, the Borough Engineer has reviewed the above bid proposals and has recommended the award of a contract to S. Brothers, Inc., in a total amount not to exceed $2,747,521.00, per attached award letter; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Account # C C—(y4 -18 -10 201 NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as _ f°ll 1. That the appropriate Borough Officials are hereby authorized to enter into a contract with S. Brothers, Inc. of South River, N.J. for the 2018 Road Improvement Program Contract as described above for the sum of $2,747,521.00 in accordance in all respects with the request for proposals and bid on same. 2. That a copy of this Resolution shall be forwarded to the Borough's Purchasing Department, CME Associates and Borough Director of Engineering. 3. That the aforementioned award of bid is contingent upon formal approval from the New Jersey Department of Labor, Division of Wage and Hour Compliance. Adopted this 19' day of April, 2018 and certified as a true copy of the original on April 20, 2018. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES Base Bid NV A.B. with Add. A. B & C 1. S. Brothers, Inc. $ 2,747.521.00 2. Black Rock Ent., LLC $ 3.000.289.00 3. Jads Construction $ 3.129.065.00 4. Lucas Brothers, Inc. $ 3.059.426.95 5. P & A Construction, Inc. $ 3.136.000.56 6. Lucas Construction Group $ 3.232.232.00 7. Top Line Construction Corp. $ 3.832,705.04 WHEREAS, S. Brothers, Inc., P.O. Box 317, South River, NJ 07052 has submitted the lowest bid for said contract as evidenced by the response on file with the Borough's Purchasing Department and with the Borough Engineer; and WHEREAS, the Borough Engineer has reviewed the above bid proposals and has recommended the award of a contract to S. Brothers, Inc., in a total amount not to exceed $2,747,521.00, per attached award letter; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Account # C C—(y4 -18 -10 201 NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Carteret as _ f°ll 1. That the appropriate Borough Officials are hereby authorized to enter into a contract with S. Brothers, Inc. of South River, N.J. for the 2018 Road Improvement Program Contract as described above for the sum of $2,747,521.00 in accordance in all respects with the request for proposals and bid on same. 2. That a copy of this Resolution shall be forwarded to the Borough's Purchasing Department, CME Associates and Borough Director of Engineering. 3. That the aforementioned award of bid is contingent upon formal approval from the New Jersey Department of Labor, Division of Wage and Hour Compliance. Adopted this 19' day of April, 2018 and certified as a true copy of the original on April 20, 2018. KATHLEEN M. BARNEY, MMC Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. BEUINO X p X DIAZ X KRUM X DIMASCIO X NAPLES X X - Indicate Vote AB - Absent NV - Not Voting XOR - Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council Afx-il 19, 2018 CLERK LWA 7325418925 Borough of Carteret OFFICE OF KATHLEEN M. BARNEY, RMC /CMC MUNICIPAL CLERK To: Patrick DeBlasio Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS Name of Account: AMOUNT TO BE 61 COOK AVENUE CARTE RET, NEW JERSEY 07008 Date: April 19, 2018 KATHLEEN M. B , MMC Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer ofthe Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the'Municipal Council to authorize the entering into a Contract between the Borough of Carteret and; The funds available for this contract are in the Budget, in the account of 0440 3 a In the amount of 1 .-W") _ 1>4 By this certification, I have hereby encumbered the above named account for the amount of the contract pending Council action. t! -' PatrickteBlasio Treasurer Porough of &rfrrA MIDDLESEX COUNTY ,NEGr gersEV 11:25;52 a.m. 04 -19 -2018 112 TEL (792) 541 -8800 FAX (732) 541 -8925 Date: Y/1y1/.$ JOHN H. ALLGAIR, PE, PP, LS (198 3-2001) DAVID J. SAMUEL, PE, PP, CME JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PP, CME MICHAEL J. McCLELLAND, PE, PP, CME GREGORY R. VALESI, PE, PP, CME ASSOCIATES April 18, 2018 Sent via Electronic (barneyk ancarteret.net) and Regular Mail Mayor and Borough Council Borough of Carteret 61 Cooke Avenue Carteret, NJ 07008 Attn: Kathleen M. Barney Re: 2018 Road Improvement Program Bid Report and Recommendation of Award Borough of Carteret, Middlesex County, NJ CME File No.: HCA00614.01 Dear Mayor and Borough Council: TIMOTHY W. GILLEN, PE, PP, CME BRUCE M. KOCH, PE, PP, CM E LOUIS J. PLOSKONKA, PE, CM E TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRF LAURA J. NEUMANN, PE, PF DOUGLAS ROHMEYER, PE, CF M, CME ROBERT J. RUSSO, PE, PP, CME qP i 9 �OIB Enclosed herewith please find a summary of bids received on April 17, 2018, for the above referenced project. A total of seven (7) bids were submitted, ranging from an apparent low base bid of $2,156,378.00 by S. Brothers, Inc., to a high base bid of $3,013,085.88 by Top Line Construction Corp. The Engineer's Estimate for the base bid was $2,526,550.00. Please find enclosed a complete Summary of Bids for the Council's review. Bidder 1. S Brothers, 2. Black Rock 3. Jads 4. Lucas S. P & A 6. Lucas 7. Top Line Inc. Ent., LLC Construction Brothers, Inc. Construction Construction Construction Location South River, NJ Old Bridge, NJ South River, NJ Morganville, NJ Inc. Colonia, NJ Group Morganville, NJ Corp. Somerville, NJ Base Bid $2,156,378.00 $2,297,496.00 $2,383,600.00 $2,468,627.45 $2,473,727.54 $2,576,675.00 $3,013,085.88 Add. A $110,300.00 $95,400.00 $99,775.00 $93,850.00 $82,400.02 $97,250.00 $95,537.00 Cum. Total $2,266,678.00 $2,392,896.00 $2,483,375.00 $2,562,477.45 $2,556,127.56 $2,673,925.00 $3,108,619.88 Add. B $106,500.00 $116,375.00 $148,475.00 $86,750.00 $112,925.00 $111,625.00 $146,564.60 Cum. Total $2,373,178.00 $2,509,271.00 $2,631,850.00 $2,649,227.45 $2,669,052.56 $2,785,550.00 $3,255,184.48 Add. C $374,343.00 $491,018.00 $497,215.00 $410,199.50 $466,948.00 $446,682.00 $577,520.56 Cum. Total $2,747,521.00 $3,000,289.00 $3,129,065.00 $3,059,426.95 $3,136,000.56 $3,232,232.00 $3,832,705.04 It should be noted that there were irregularities present in several of the bids submitted, including that of low bidder, S Brothers, Inc., whose bid included a mathematical error. We believe that these irregularities are minor in nature and not a mandatory cause for rejection; therefore, the outcome of the bid is unaffected. As a matter of procedure, our office has contacted S. Brothers, Inc. to discuss their bid. The representative we spoke to indicated they are comfortable with the bid as submitted and there is no objection to completing the project based on the bid prices submitted and the contract time. i C S:1Carteret%HCA00614.01 -2018 Road ProgramlCorrespondence116 -04 -11 Bid Report Ltcdoc CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH • HOWELL, NEW JERSEY 07731 • (732) 462 -7400 • FAX: (732) 409-0756 ASSOCIATES Mayor and Borough Council April 18, 2018 Re: Bid Report & Recommendation of Award Our File No. HCA00614.01 2018 Road Improvement Program Page 2 Based on this information, we recommend the following actions: Award of the contract to the low bidder, S. Brothers, Inc. of PO Box 317, South River, NJ 08882, within 60 calendar days, on a unit price basis in the total amount of $2,747,521.00 for base bid items 1 through 37 inclusive, and all Addition Items A through C, inclusive, as available funding permits. The award should be subject to review and approval by the Borough Attorney, including concurrence to waive the minor irregularities, the review of the bid bond and surety from the low bidder, and submission of the required bonds and insurance certificates for the project. 2. Bids and bid securities of the second and third low bidder, Black Rock Enterprises and Jads Construction, be retained and held open, pending execution of the contract agreement by S. Brothers, Inc. 3. Return the bid securities of the remaining bidders. By copy of this letter, we are requesting the Borough Attorney prepare the necessary Resolution of Award. Upon execution, please have four (4) signed and sealed copies of the resolution forwarded to this office for further execution. We trust this is the information you require at this time. However, should you have any questions or require additional information, please do not hesitate to contact this office. Very truly yours, CI E k!§sociates Trevor J. Taylor, PE, PP, CME Princip& TTIMZIW K Enclosures to all (via e-mail) cc: Patrick DeBlasio — CFO John DuPont, PE, CME — Borough Engineer Robert Bergen, Esq. — Borough Attorney S9Cartarat %HCA00614.01 -2018 Road ProgramlCorrespondence118-04 -11 Bid Report Ltrdoc SUMMARY OF BIDS RECEIVED APRIL 2018 THE GOVERNING BOO DY OF THE oxlana�ro xa�ao��eri� BOROUGH OF CARTERET o..u, ru omi FOR °2018 ROAD IMPROVEMENT PROGRAM' �wy�'.' mm m��ex -� ro rn.: mxi.os -mx m1 AlT IAfMO Yll1CT E#L)f86 (n21le�rlm rex: I73214mU756 SUMMARY OF BIDS RECEIVED APRIL 17, 2018 BY THE GOVERNING BODY OF THE BOROUGH OF CARTERET FOR - 2018 ROAD IMPROVEMENT PROGRAM" A TE Iwr xa OR ew xtE 1 122 n.WOm 1 am + Wm 1 mm xrnm s mm2m w CSV9lfa. 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