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HomeMy Public PortalAboutA 2014-11-04CCThis Agenda contains a brief general description of each item to be considered. Copies of the Staff reports or other written documentation relating to each item of business referred to on the Agenda are on file in the Office of the City Clerk and are available for public inspection. Any person who has a question concerning any of the agenda items may call the City Manager at (310) 603-0220, ext. 200. Procedures for Addressing the Council IN ORDER TO EXPEDITE CITY COUNCIL BUSINESS, WE ASK THAT ALL PERSONS WISHING TO ADDRESS THE COUNCIL FILL OUT A FORM PROVIDED AT THE DOOR, AND TO TURN IT IN TO THE CITY CLERK PRIOR TO THE START OF THE MEETING. FAILURE TO FILL OUT SUCH A FORM WILL PROHIBIT YOU FROM ADDRESSING THE COUNCIL IN THE ABSENCE OF THE UNANIMOUS CONSENT OF THE COUNCIL. AGENDA ITEMS ON FILE FOR CONSIDERATION AT THE REGULAR MEETING OF THE LYNWOOD CITY COUNCIL TO BE HELD ON NOVEMBER 4, 2014 COUNCIL CHAMBERS DLly pos-�e.d RECEI V E® OCT 3 ".0-2014 11330 BULLIS ROAD, LYNWOOD, CA 90262 CITY OF LYNWOOD 6:00 P.M. CITY CLERKS OFFICE AIDE CASTRO M ax- 10- Q U 1YlO'nUL MAYOR c't -�JI o U IL EDWIN HERNANDEZ SALVADOR ALATORRE �jt,t 0_�D, MAYOR PRO -TEM COUNCILMEMBER J MARIA TERESA SANTILLAN-BEAS COUNCILMEMBER . ' CITY MANAGER J. ARNOLDO BELTRAN CITY CLERK MARIA QUINONEZ CALL TO ORDER JOSE LUIS SOLACHE COUNCILMEMBER CITY ATTORNEY DAVID A. GARCIA CITY TREASURER YOLANDA RODRIGUEZ-GONZALEZ OPENING CEREMONIES 2. . CERTIFICATION OF AGENDA POSTING BY CITY CLERK 3. ROLL CALL OF COUNCIL MEMBERS Salvador Alatorre Maria T. Santillan-Beas Jose Luis Solache Edwin Hernandez Aide Castro 4. PLEDGE OF ALLEGIANCE INVOCATION 6. PRESENTATIONS/PROCLAMATIONS • Central Basin Municipal Water District, In A Drought, Shut Your Tap • Sheriff Captain Ernie Chavez — Update on Law Enforcement Issue • City Council Members Reporting on Meeting Attended (Gov. Code Section 53232.3 (D)). 7. COUNCIL RECESS TO: • CITY OF LYNWOOD AS THE SUCCESSOR AGENCY TO THE LYNWOOD REDEVELOPMENT AGENCY • LYNWOOD PUBLIC FINANCING AUTHORITY PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) NON -AGENDA PUBLIC ORAL COMMUNICATIONS THIS PORTION PROVIDES AN OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE COUNCIL ON ITEMS WITHIN THE JURISDICTION OF THE COUNCIL AND NOT LISTED ON THE AGENDA. IF AN ITEM IS NOT ON THE AGENDA, THERE SHOULD BE NO SUBSTANTIAL DISCUSSION OF THE ISSUE BY THE COUNCIL, BUT COUNCIL MAY REFER THE MATTER TO THE STAFF OR SCHEDULE SUBSTANTIVE DISCUSSION FOR A FUTURE MEETING. (The Ralph M. Brown Act, Government Code Section 54954.2 (a).) CITY COUNCIL ORAL AND WRITTEN COMMUNICATION AIDE CASTRO, MAYOR EDWIN HERNANDEZ, MAYOR PRO TEM SALVADOR ALATORRE, COUNCILMEMBER MARIA T. SANTILLAN-BEAS, COUNCILMEMBER JOSE LUIS SOLACHE, COUNCILMEMBER CONSENT CALENDAR All matters listed under the Consent Calendar will be acted upon by one motion affirming the action recommended on the agenda. There will be no separate discussion on these items prior to voting unless members of the Council or staff request specific items to be removed from the Consent Calendar for separate action. 8. MINUTES FROM PREVIOUS MEETINGS: Regular Meeting — October 21, 2014 9. APPROVAL OF THE WARRANT REGISTER Comments: City of Lynwood warrant register dated November 4, 2014 for FY 2014-2015. (FIN) Recommendation: Staff recommends that the City Council approve the warrant register. 10. PURCHASES AND SERVICE AGREEMENTS EXECUTED UNDER THE CITY MANAGER'S $15,000 PURCHASING AUTHORITY FOR THE PERIOD OF JULY 1, 2014 THROUGH SEPTEMBER 30, 2014 Comments: The City of Lynwood's Purchasing Procedures (established by Ordinance No. 1571, Section 6-3.10) gives the City Manager (the Purchasing Officer) authority to sign on behalf of the City of Lynwood, all purchase orders and/or contracts for procuring supplies, equipment, routine services, and professional services which do not exceed a total of Fifteen Thousand Dollars ($15,000). (FIN) Recommendation: Staff recommends that the City Council receive and file this report. 11. TREASURER'S QUARTERLY INVESTMENT REPORT Comments: The purpose of this item is to have the Honorable Mayor and the Lynwood City Council review the Treasurer's Quarterly Investment Report as required by State Statutes. (CT) Recommendation: 0 It is recommended that the City of Lynwood receive and file the attached Quarterly Investment Report. The information provided in this report highlights the investment activity for the 1st quarter ending September 30, 2014. 12. REQUEST FROM LB CONSULTING TO USE LYNWOOD CITY PARK FOR A PRESS CONFERENCE Comments: LB Consulting has submitted a request to use Lynwood City Park for a press conference to be held on Monday, November 10, 2014 at 10:00 a.m. The press conference will feature regional mayors, elected officials, and community and business leaders opposing the sale of St. Francis Medical Center (SFMC) by the Daughters of Charity to Prime Healthcare Services, Inc. (REC) Recommendation: Staff recommends that the City Council review and approve a request from LB Consulting for the use of a designated area of Lynwood City Park to host a press conference and adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE USE OF LYNWOOD CITY PARK FOR A PRESS CONFERENCE TO BE HELD ON NOVEMBER 10, 2014." 13. CHINESE DELEGATION VISIT TO CITY HALL Comments: Ni -Star Worldwide Inc. in Los Angeles is supporting a Chinese delegation of nine chairmen and professionals who would like to learn about city management. Their mission is to foster international understanding, friendship, and cooperation by promoting people -to -people exchanges and continuing relationships between China and the United States. They learned about the City of Lynwood through publications regarding winning the All -America City Award. (CM) Recommendation: Staff recommends that the City Council receive and file. NEW/OLD BUSINESS 14. QUARTERLY REPORT — FY 15 1ST QUARTER BUDGET ADJUSTMENTS APPROVED BY COUNCIL Comments: In 'efforts to strengthen financial controls, more effectively manage the City's fiscal resources, and improve fiscal transparency the Finance Department will be preparing quarterly budget adjustment reports and providing a summary of all budget adjustments approved by the City Council during each quarter of the fiscal year. This new financial report will be a great tool for Council and staff, as it will serve as a resource for Council when making financial decisions during the fiscal year. It will also help staff track and monitor all budget adjustments approved during the fiscal year, in order to accurately revise the City's adopted budget assumptions and adjust the, projected, year-end General Fund balance throughout the year as necessary. (FIN) Recommendation: Staff recommends that City Council City receive and file this report on the summary of all budget adjustments approved by Council during the 1st Quarter (July 1, 2014 through September 30, 2014) of FY 15. 15. FY 15 FIRST QUARTER BUDGET REPORT Comments: As presented on June 24, 2014, the FY 15 City Manager's Proposed General Fund Budget included expenditures of $27.3 million offset by $26.4 million in revenues with an estimated budget gap of $0.9 million covered by General Fund reserves. The FY 15 Proposed Citywide Budget, which includes all funds such as the Water Enterprise Fund and Capital Improvement Program (excluding the Successor Agency), totals $123 million in expenditures that will be supported by $102.6 million in revenues and $20.4 million of fund reserves and bond proceeds. The FY 15 First Quarter Budget Report will present the City's unaudited FY 14 year-end fiscal performance on all revenues and expenditures, providing an explanation for all significant findings. This report will also provide an update on the FY 15 projected ending fund balance for the General Fund, based on unaudited actual, year-end figures recorded in FY 14. The First Quarter Report will also present an overview of the City's FY 15 First Quarter fiscal performance, comparing revenues and expenditures incurred in the first quarter (July through September) of FY 15 to this same period in FY 14. As customary, this report will primarily focus on the General Fund since this is the fund that supports traditional municipal services the City provides for our residents, such as law enforcement, fire protection, public works, parks, and recreation. (FIN) Recommendation: Staff recommends that the City Council receive and file this report on the City's unaudited FY 14 year-end performance of final revenues and expenditures, an updated fund balance projection for the FY 15 City Manager Proposed Budget as presented on June 24, 2014, and an overview of the City's FY 15 First Quarter fiscal performance. 4 16. GENERAL FUND 5 -YEAR FINANCIAL FORECAST Comments: The City of Lynwood adopts an annual operating budget for the City, which serves as the City's financial operating plan to establish its goals, budget priorities, and desired service levels for the fiscal year, as well as identifies the fiscal resources (revenues) necessary to achieve them. Every year, the City must adopt a balanced budget, in which revenues must equal expenditures, which normally involves a combination of budget reductions and use of reserves. Since FY 10, the City has continued to increase its reliance on the use of General Fund reserves to balance the budget, in which the General Fund Balance reserve level has dropped from $7.7 million to $3.9 million (a 49.4% decrease). This is largely due to the following major fiscal issues the City has had to contend with over the last several years: flat revenues, annual Public Safety contract increases, increases in retirement and health premium costs, and negotiated MOU fiscal impacts. In order to contend with anticipated fiscal challenges and lead the City to fiscal stability and financial resiliency, staff has prepared the City's General Fund 5 -Year Financial Forecast to serve as a long-term, financial planning tool and resource to assess the City's long-term viability and fiscal well-being in future years to come. The 5 -Year Financial Forecast will be a plan for the City to more prudently manage the City's fiscal resources, forecast expenditures and anticipate operational increases where known, and most importantly; strengthen the City's financial planning for the future. (FIN) Recommendation: Staff recommends that City Council City receive and file this report on the City's General Fund 5 -Year Financial Forecast. 17. ADOPTION OF FY 2014-15 BUDGET Comments: On July 1, 2014, City Council approved the FY 15 budget for all departments, with the exception of Recreation & Community Services, Finance & Administration, Public Relations, Community Development, and City Manager's Office due to pending reclassifications. City Manager's Office, Community Development, Finance & Administration, and Recreation & Community Services FY 14 budgets were continued until the proposed positions changes were reviewed and analyzed by the Human Resources Department, approved by the Personnel Commission, and meet and, confer requirements were met. On September 2, 2014, City Council approved a consulting services agreement with HR Dynamics & Performance Management to perform a Classification and Compensation Study for the proposed reclassifications. The study has been completed and meet and confer requirements have been met. Due to the significant amount of time that has passed since the presentation and partial adoption of the FY 15 budget, staff is recommending that City Council approve the FY 15 Citywide budget as presented on June 24, 2014 with the following caveats: • Pending Reclassifications — The FY 15 City Manager Proposed Budget includes all proposed reclassifications and organizational changes. At this time, staff recommends the approval of the following position reclassifications: City Manager's Office o (1) Office Assistant 11 to Administrative Assistant Finance & Administration o (2) Administrative Analyst II to Financial Analyst o (1) Payroll Specialist — No Title Change; Pay Band Increase to Reflect Actual Duties and Additional Payroll -Related Duties Community Development o (1) Administrative Aide to Administrative Assistant Public Relations o (1) Administrative Aide to Administrative Assistant Recreation & Community Services o (1) Block Watch Coordinator to Recreation Facility & Program Supervisor Refer to Attachment A for fiscal impacts. Should any position change be overturned by HR or the Personnel Commission, or not be approved by Council, the budget will be adjusted accordingly during the FY 15 Mid - Year Financial Review. All other reclassifications/reorganizations are pending further review and analysis. • Administrative Oversight for City Clerk/City Treasurer — Due to the fact that the, City Clerk and City Treasurer are part-time elected officials, the Reorganization/Budget Subcommittee recommended that all City Clerk.and City Treasurer staff will be under the oversight of the City Manager's Office to improve the day-to-day efficiency of operations in these departments. The amendment of the municipal code to clarify reporting functions will be presented at a later Council meeting. Per Council, the operational budgets for these two offices will not be moved to the City Manager's Office. • City Clerk's Office Budget —The FY 15 Adopted Budget will include the.reinstatement of the Part -Time Office Assistant II position. This position was previously proposed for elimination. This will have a $20K General Fund impact. • Community Events Budget — The Reorganization/Budget Subcommittee recommended that $72,500 be given to the Chamber of Commerce to assume the direct management and planning of certain Citywide events. The Chamber of Commerce rejected the contribution due to a potential conflict of interest. As such, the responsibility for community events will remain with the Recreation & Community Services Department. On September 16, 2014, City Council. approved the FY 15 City Special Events Roster. (FIN) Recommendation: Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE FISCAL YEAR 2014-15 BUDGET WITH APPROPRIATE CLASSIFICATION/POSITION CHANGES". 18. ADOPTION OF DEBT SERVICE BUDGET Comments: Each fiscal year, the City is required to certify the approval of lease payments in its operating budget. Due to continuation of the FY 2013-14 Finance & Administration budget in which the City's Debt Service is funded under, certification has not been met. (FIN) Recommendation: Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE FY 2014-15 DEBT SERVICE BUDGET IN THE FINANCE & ADMINISTRATION DEPARTMENT". 19. TEMPORARY STAFFING REQUEST Comments: Currently, the Finance & Administration Department has two full-time Administrative Analyst II positions. These positions are essential to Finance & Administration Department operations (i.e. budget, financial analysis, revenue and expenditure forecasting, fund balance analysis, etc.). One of the Administrative Analysts IIs has submitted their resignation. (FIN) Recommendation: Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH MUNITEMPS FOR TEMPORARY STAFFING SERVICES FOR A NOT -TO -EXCEED AMOUNT OF $44,200". 20. CONSIDERATION OF AN AGREEMENT FOR THE MAINTENANCE OF CATCH BASINS AND THE STENCILING OF NO DUMPING THIS DRAINS TO OCEAN LOG ADJACENT TO THE CATCH BASINS Comments: In 2014, the Gateway Water Management Authority issued a Request for Bids to maintain and clean municipal catch basins and stenciling of "No dumping Drains to Ocean" logos adjacent to the catch basins. Three bidders responded: Nationwide Environmental Services; .Ron's Maintenance; and United Storm Water, Inc. Nationwide Environmental Services was the lowest apparent bidder. (PW) Recommendation: Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL APPROVING AN AGREEMENT WITH NATIONWIDE ENVIRONMENTAL SERVICES FOR THE MAINTENANCE OF CATCH BASINS AND STENCILING OF "NO DUMPING THIS DRAINS TO OCEAN" LOGOS ADJACENT TO THE CATCH BASINS." 21. APPOINTMENT OF A MEMBER AND ALTERNATE MEMBER TO THE GOVERNING BOARD OF THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT AUTHORITY Comments: On October 5, 2010, the City Council approved Resolution No. 2010.208 authorizing the City to join the Los Angeles Gateway Region; Integrated Regional Water Management Authority (Gateway Water Management Authority). The Joint Powers Agreement for this organization calls for each member public agency to appoint a member and alternate member to the Governing Board. (PW) Recommendation: Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL APPROVING THE APPOINTMENT OF THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO SERVE AS THE MEMBER AND PUBLIC WORKS SPECIAL PROJECTS MANAGER TO SERVE AS AN ALTERNATE MEMBER TO THE GOVERNING BOARD OF THE LOS ANGELES GATEWAY REGION INTEGRATED WATER MANAGEMENT AUTHORITY." 22. CONSIDERATION TO ISSUE A REQUEST FOR QUALIFICATIONS FROM QUALIFIED FIRMS TO CONDUCT AN AUDIT OF ALL MOTELS IN THE CITY OF LYNWOOD Comments: According to records from the City Business License Division, there are 22 motels in the city. Various quality of life issues continue to plague the city as a result of questionable business activities at some of these motels. (PR) Recommendation: Staff recommends that the City Council consider the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO ISSUE A REQUEST FOR QUALIFICATIONS FROM QUALIFIED FIRMS TO CONDUCT AN AUDIT OF ALL MOTELS IN THE CITY OF LYNWOOD". 23. CONSTRUCTION CONTRACT AWARD FOR THE LYNWOOD LINEAR PARK PROJECT Comments: On June 15, 2012, the City of Lynwood (City) received a grant award in the amount of $4,949,957 as part of the State of California's (State) Proposition 84, the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006. The grant award funds the design and construction of the Lynwood Linear Park project. The project consists of the development of a five (5) block linear sustainable park and open space with various amenities including a dog park, community garden, bioswale, community mosaic, and, fitness and playground areas accessible to the residents of Lynwood. The bid opening for the construction of the linear Park was held on October 27, 2014, in the City Council's Chambers. This item has been brought before City Council to announce the result of the bid opening and award the construction contract. (CD) Recommendation: Staff recommends that the Lynwood City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONSTRUCTION CONTRACT FOR THE DEVELOPMENT OF THE LYNWOOD LINEAR PARK PROJECT TO CS LEGACY CONSTRUCTION, INC. AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT". 24. REQUEST TO ESTABLISH A SISTER CITY PARTNERSHIP IN SEOUL, SOUTH KOREA Comments: In the past, the City has demonstrated a commitment and dedication to Sister City programs to enable the community to be globally connected. The goals of the Sister City program are to exchange cultural, educational and professional programs and to share common problems and solutions of daily activities. The program also promotes interest and good will, sharing ideas on cultural celebrations, economic development and natural resources with one another. These relationships are mutually beneficial to the economic well-being and quality of life of both cities. (CM) Recommendation: Staff respectfully recommends that the City Council provide direction regarding the establishment of a Sister City partnership with one of the selected districts in Seoul, South Korea: 1. Mapo District 2. Jung District 3. Gangseo District 25. LYNWOOD CITY PARK SPORTS FIELD REHABILITATION Comments: On June 11, 2013, the Los Angeles County Regional Park and Open Space District (District) provided the City with an executed agreement for the Lynwood City Park Sports Field Rehabilitation Project. The project encompasses the following rehabilitation: 1) tennis court rehabilitation; 2) baseball field rehabilitation and 3) outdoor basketball court rehabilitation. Pursuant to the grant program, the City is required to complete the project by December 31, 2014. (PW) Recommendation: Staff recommends that the City. Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL APPROVING AN APPROPRIATION IN THE AMOUNT OF $90,000 FROM THE UNAPPROPRIATED LA COUNTY PARK MAINTENANCE GRANT (FUND 3541) TO BE LATER REIMBURSED FROM THE LYNWOOD CITY PARK SPORTS FIELD REHABILITATION GRANT". 26. APPROPRIATION OF FUNDS FOR MINOR REPAIRS AND PROFESSIONAL CLEANING OF THE COMMUNITY CENTER'S FIRST FLOOR Comments: The Community Center's Gym will be closed from two to three weeks for annual maintenance. Staff recommends taking advantage of this closure to do minor repairs and professional cleaning of the Community Center's first floor facilities. (PW) Recommendation: Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL APPROPRIATING $58,623 FROM THE UNAPPRORIATED GENERAL FUND FOR MINOR REPAIRS AND PROFESSIONAL CLEANING OF THE COMMUNITY CENTER'S FIRST FLOOR." 27. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD RATIFYING AND APPROVING AN AGREEMENT WITH J. ARNOLDO BELTRAN TO SERVE AS CITY MANAGER Comments: Consistent with City Council direction, the attached agreement provides for the services of J. Arnoldo Beltran, Esq. as City Manager. The Agreement provides for an annual salary of One Hundred Thousand and Seventy Five Thousand Dollars. Further, the Agreement contains a severance pay out of one month under specified conditions. (CA) Recommendation: Staff recommends that the City Council adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD RATIFYING AND APPROVING AN AGREEMENT WITH J. ARNOLDO BELTRAN TO SERVE AS CITY MANAGER". 28. DEVELOPMENT SERVICES DEPARTMENT STAFFING NEEDS Comments: Currently, there are a number of vacancies in the Development Services Department. On August 5, 2014, City Council approved an agreement with Infrastructure Engineers to perform in-house building inspection services. The current agreement has a two-year term from August 5, 2014 through August 5, 2016 in the not -to -exceed amount of $600,000. The annual not -to -exceed amount is $300,000. The current contract also includes provisions for two part-time Building Assistants. On September 2, 2014, City Council approved an agreement with MDG Associates, Inc. to provide Development Services management oversight services on an interim basis for six months (through March 1, 2015) to oversee the Planning, Building & Safety and Code Enforcement Divisions and related personnel. (FIN) Recommendation: Staff respectfully recommends that the City Council adopt the attached resolutions entitled: • "A RESOULTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO AMEND THE AGREEMENT WITH MDG ASSOCIATES, INC. TO PROVIDE INTERIM DEVELOPMENT SERVICES CONSULTANT SERVICES FROM A PART-TIME TO FULL-TIME BASIS AT AN HOURLY RATE OF $150 FOR THE CITY OF LYNWOOD IN AN AMOUNT NOT -TO EXCEED $120,000 " • "A RESOULTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO AMEND THE AGREEMENT WITH INFRASTRUCTURE ENGINEERS TO PROVIDE TWO ASSISTANTS FROM A PART- TIME TO FULL-TIME BASIS FOR THE CITY OF LYNWOOD" CLOSED SESSION NONE ADJOURNMENT THE NEXT REGULAR MEETING WILL BE HELD ON NOVEMBER 18, 2014 AT 6:00 P.M. IN THE COUNCIL CHAMBERS OF THE CITY HALL, 11330 BULLIS ROAD, CITY OF LYNWOOD, CALIFORNIA. 10 `4F REPORT o.� AGENDA STAF DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City Manager PREPARED BY: Maria Quinonez, City Clerk Alicia Duarte, Executive Assistan to the City Clerk SUBJECT: Lynwood City Council Minutes Recommendation: Staff recommends the Lynwood City Council approve the following minutes: • Regular Meeting — October 21, 2014 Background: N/A Discussion & Analysis: N/A Fiscal Impact: N/A Coordinated With: N/A LYNWOOD CITY COUNCIL REGULAR MEETING October 21, 2014 Item #1. CALL TO ORDER The City Council of the City of Lynwood met in a regular meeting in the Council Chambers, 11330 Bullis Road, Lynwood, CA on the above date at 6:04 p.m. Mayor Castro presiding Item #2. CERTIFICATION OF AGENDA POSTING BY CITY CLERK City Clerk Quinonez announced that the agenda had been duly posted in accordance with the Brown Act. Item #3. ROLL CALL PRESENT: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO ABSENT: NONE STAFF PRESENT: City Manager Beltran, City Attorney Garcia, City Clerk Quinonez and City Treasurer Rodriguez. Item #4. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by the Sheriffs Explorers. Item #5. INVOCATION The Invocation was given by Reverend Robert Robinson. Item #6. PRESENTATIONS/PROCLAMATIONS • Recognition of the Importance of the In -Home Care Provider and National Family Caregivers Month (November) The City Council presented a proclamation in recognition of In -Home Care Provider and National Family Caregivers Month. The proclamation was accepted by SEIU United Members that are in-home care providers in the City of Lynwood. Mrs. Zoila Ramirez, SEIU Board Member and Lynwood resident commented on her service as an in-home care provider for her 25 year old son. • Sheriff Captain Ernie Chavez — Update on Law Enforcement Issue Lieutenant Deeds reported a decrease in gang violence and overall crime in the last couple of weeks. He commented on the department's continued efforts and focus on eliminating prostitution on Long Beach Boulevard and said there have been 36 arrests since the last meeting including the arrest of a female juvenile today. He thanked the Mayor for her call to report a woman working off of Carlin and Long Beach on Saturday. He said the women are now working the back streets to avoid being detained on Long Beach Blvd. He announced that the major crimes vice -unit will be conducting a prostitution sweep in the next few days on Long Beach Blvd. and deputies will pose as Johns. He said they are avoiding doing sting operations where the young deputies pose as prostitutes to avoid the Johns coming back. He commented on Deputy Merino's work with the dogs at the local parks and the walk through at Lynwood and Firebaugh High Schools last Thursday. He said they will continue to do the walk through as a deterrent. He provided an update regarding an extortion case that took place at Plaza Mexico in December 2013. He reported that 3 men were arrested and 2 have pleaded guilty and will serve 10 years in prison. The third individual and mastermind in the extortion case pleaded guilty and will serve 7 years to life in prison as well. He announced the Help Name our Dog Contest is now open and Deputy Merino will select the name from those submitted. He stated that they would like the winner to ride in the city's Candy Lane Parade with the dog. Council Member Alatorre inquired if the new dog is a female or male. Lieutenant Deeds said the dog is a female. He thanked Jamel Goodloe for the great work on the flier. Council Member Alatorre asked the Lieutenant for an update on the commercial vehicle enforcement deputy in regards to the number of citations issued. Lieutenant Deeds said he will present exact statistics at the next City Council meeting. Council Member Solache told the Lieutenant that there is still activity at Lynwood Park in the early hours of the morning. He said he was concerned for the safety of the seniors that walk in the park in the morning. Lieutenant Deeds stated that the COPS Team will begin to monitor the park during early hours of the morning and make it a regular routine. Council Member Solache mentioned that the activity takes place between the area of the restrooms and Hosler, near the soccer and baseball fields. Lieutenant Deeds commented on the importance of making residents feel safe. Council Member Solache asked that they continue monitoring the park by the gazebo area in the evening as well when other residents come to walk and run in the park. Council Member Santillan-Bess commented regarding a complaint she received from a resident that lives on Barlow between Martin Luther King and Norton. She said an ice cream truck vendor circulates the streets around 10:45 p.m. She is concerned that they might be selling something other than ice cream and might not be licensed in the city. She asked the Lieutenant to look into this complaint and mentioned that ice cream trucks should not be circulating at those hours of the night. ' Mayor Castro explained that ice cream trucks are allowed to circulate until 8 p.m. during the summer but the schedule should have changed by 6 p.m. by now. She asked the City Manager to look into the current time schedule. City Manager Beltran said that he would provide City Council an update tomorrow. Lieutenant Deeds said he will put in a patrol request and advised Council Member Santillan-Beas to tell the resident to call the station as soon as they hear the ice cream truck. Mayor Castro thanked Lieutenant Deeds for everything they have done and is glad they are still working on the sex trafficking issues, however she mentioned that the women are starting to come back on the weekends. She commented on the individuals that hang out by Atlantic Liquor and Cork & Bottle and mentioned that they urinate and consume alcohol in public. Lieutenant Deeds stated that Sergeant Shigo was there last week and talked to the owner and said he was cooperative. He said they will continue to monitor the location. • City Council Members Reporting on Meeting Attended (Gov. Code Section 53232.3 (D)). Council Member Santillan-Beas reported that she is a Board Member for Hub Cities Consortium which is comprised of six cities. She stated that the cities are alternating holding the board meeting in their city to increase community participation. She said a total of thirteen residents attended the meeting in Lynwood last night. Mayor Castro reported attending her monthly coffee with the seniors meeting this morning. She asked staff to address the multi-purpose room flooring issue and asked that the word "babies" be removed from the newsletter. She mentioned a concern with the air conditioner at the senior center. She said the seniors had an opportunity to say good -by to the former City Manager and the new City Manager was introduced to the group. Lastly, she said they went over the process of filling out the citizen request forms with the seniors. She asked the City Manager to encourage the use of the citizen request forms in order to keep a paper trail. Council Member Santillan-Beas congratulated Council Member Solache for being selected as Democrat of the Year for the 63`d District. Mayor Castro stated that Council Member Solache was honored at the Franklin and Eleanor Roosevelt dinner by the Los Angeles County Democratic Party. She commented on his involvement in politics at a very young age and his passion. She added that this is the first year that an elected official is nominated and honored at the dinner. Council Member Solache thanked Ms. Battle, Mayor Castro and former Mayor Jim Morton who were in attendance at the recognition dinner. He congratulated Mayor Castro for the Mayor's State of the City Address event and thanked staff and for putting together the event and for streaming it live on You Tube. He commented on the posts on Twitter and Instagram of those residents that were not able to attend the event but watched it on You Tube. He announced that radio personality Carlos Alvarez has committed to come to Lynwood every two weeks on Saturday at 10 a.m. for an Insanity Class at the Lynwood Park Gym. He invited the residents to come out and participate in the free event. He added that Mr. Alvarez has also committed to come out to the Lynwood Weight Loss Challenge event that will begin on January 17, 2015. He reiterated his concerns about keeping the parks safe and mentioned that the public works employees have done a great job in keeping the park clean. Mayor Castro thanked staff for going above and beyond for the Mayor's State of the City Address. She thanked Ms. Payne for watching the event live and asked that her name be added to the invitation list so she may be invited next year. She elaborated on the coffee with seniors meetings and said the meetings are an opportunity to provide the seniors with a rundown of what the City Council is doing and give them an opportunity to discuss their concerns as well. She added that more seniors are beginning to attend the meetings that are held every third Tuesday of the month at 9 a.m. and said she hopes the tradition to hold these meetings continue with the new Mayor that comes in the first week of December. Item #7. CITY OF LYNWOOD AS THE SUCCESSOR AGENCY TO THE LYNWOOD REDEVELOPMENT AGENCY It was moved by Council Member Solache, seconded by Council Member Alatorre to recess to the Lynwood as the Successor Agency to the Lynwood Redevelopment Agency at 6:37 p.m. The City Council meeting reconvened at 6:39 p.m. PUBLIC ORAL COMMUNICATIONS (Regarding Agenda Items Only) Maureen McDonald of Johnson Controls commented in support of Item #21 - Consideration to Issue a Request for Qualifications from Qualified Firms to Conduct an Energy Audit of City Facilities, Develop Energy Savings Measures and to Propose Implementation Strategies. She requested that the City Council consider adding an additional week to submit Statements of Qualifications. Harry Gibbens commented in regards to Item #19 — Claim for Damages by Sylvia Halcomb. He pointed out several observations he made by going out to look at the locations discussed in the staff report. He mentioned his concerns about some areas that may need repair in the area of Clark and Wright Rd. He recommended that a program be implemented to regularly inspect the area so that maintenance is done immediately when needed. He asked council to address the needed repairs. He asked for a timeframe of when the repairs be completed. Mayor Castro thanked Mr. Gibbens for his report and for pointing out a problem and offering a solution. She said this is not the first time she hears of the street conditions in the area of Abbott Elementary. NON -AGENDA PUBLIC ORAL COMMUNICATIONS Mohammed Mubarak, Boxing Journalist, Artist and friend of Compton Council Member Isaac Galvan introduced himself and commented on his artwork. He mentioned that he has done artwork in the City of Compton for their Council Chambers and City Hall Lobby. He provided his website information and phone number and invited Council to take a look at his artwork and contact him should they be interested. Mayor Castro welcomed Mr. Mubarak and thanked him for coming to Lynwood. She referred him to speak to Mark Flores in regards to his artwork and to Ms. Rozie Carrillo in regards to the possibility of volunteering and teaching art classes at the Senior Center. Irene Garcia commented on an issue with the trolley that took place on September 27th at the trolley stop on the corner of Santa Fe and 111th Street. She explained that the trolley was over an hour late and also mentioned that this particular driver stops and exits the trolley to pick up aluminum cans. She commented on another situation that occurred October 4th where the driver was braking abruptly and jerking the passengers around. She suggested that the drivers be monitored without notification. She asked when there will be a checkpoint to address the issue of unlicensed drivers as a public safety measure. Mayor Castro asked Mrs. Garcia to put her trolley complaint in writing in order to address the issues with the trolley company. Maria Viera asked why requests for public information regarding investigative reports are not provided when requested. She mentioned requesting a copy of an investigative report that has already been completed and the employee is no longer employed but was notified it could not be provided to her. She commented about an investigative report on a particular Council Member that was made public and circulated by another Council Member once it was completed. Mayor Castro responded and advised Mrs. Viera that she will call her tomorrow with a response. Francisco Arce commented on behalf of the Compton Community College District and asked the City Council to endorse the facilities . bond Measure C that ,will be on the November 4th ballot. He mentioned that the bond will allow the college to continue the construction and renovation project at the campus. Aida Munoz commented on the need for street repair on Walnut and Birch. She mentioned that the street has many pot holes and other streets in the area have been repaired except Walnut. She asked for Council's attention to this issue. Mayor Castro asked the City Manager to respond to Ms. Munoz in writing and let her know if her street is on the list of streets to be repaired Daniel and Anthony Miranda commented in support of Measure C. They mentioned that they are Lynwood residents that attend Compton Community College and are asking everyone to vote yes on the measure. Milton Ford commented regarding a tree in front of his home on Cedar Avenue that needs trimming and has raised the sidewalk. He also commented on dogs that are running lose on Cedar and Alpine about 3:30 p.m. Mayor Castro stated that the City Manager will have someone address the situation on Cedar. Mr. Williams, Head Baseball Coach and Physical Education teacher at Compton College commented in support of Measure C and the need to enhance the college facilities to attract students in the community. Lorene Reed commented regarding Item #18 - CLAIM FOR DAMAGES BY NATHAN & LUCILLE GIPSON and mentioned that they are seniors that required help to file the claim. She asked Council to consider settling the claim for the Gipson's for the full amount. Santiago Lopez commented in regards to the need to repave Olive Street. He mentioned submitting a petition with 50 signatures from residents in that area a year ago and said that the Public Works Director came out to look at the street but the issue has not been addressed. CITY COUNCIL ORALS Council Member Alatorre commented on the parking and safety issues caused by parents at Lincoln Elementary. He thanked the Public Works Director for coming out to look at the area and to see if there is anything that can be done to alleviate the issues. He thanked the Finance Director for providing the report to them. He commented on the issues raised at the last meeting regarding the extension of the contract for maintenance of the median islands and requested an, update on the current vacant. positions in the Public Works Department as well as a timeframe of when they will be filled. He requested a report on the cost to outsource the maintenance of the medians or do it in house, including repairing the damaged irrigation system. He commented on the agreement with the contractor hired to maintain the medians and said the contract states they were required to maintain the sprinkler system. He asked the Department Heads to hold contractors accountable when the work they are hired for is not performed. He stated that he would like the city to go after the contractor and hold them accountable. He asked the rest of the Council to join him in this effort. Mayor Pro Tem Hernandez commented on an increase in gas tax beginning January 1St. He mentioned it is a hidden tax that was voted on back in 2006 and said many people are not aware of it. He stated that he will be going to Sacramento to speak against the hidden tax and will also speak on Univision. He urged everyone to sign the petition to stop this hidden tax that will have a huge impact on local businesses and transportation that will affect all of us. Mayor Castro commented on the median island contract. She asked the City Attorney to review the agreement for breach of contract and hold the contractor accountable. She mentioned seeing individuals working on the median islands and said she knows the new Director will take the necessary steps to address this matter. She commented on the trolley stop on the corner of Fernwood and Atlantic and said the stop is not visible, it's not ADA compliant, there is no bench to sit down and it's not a safe place to stand. She added that the trolley speeds by and she asked staff go to the location and take a look. In regards to the gas tax mentioned by Mayor Pro Tem Hernandez, she is opposed to it and asks that it be completely stopped. She gave her opinion on the matter and mentioned that it is way to get money out of the tax payers' pockets. She suggested to the residents to vote "No" when they don't understand the propositions on the ballot. She asked the resident to call their legislators and write letters opposing the tax. Mayor Pro Tem Hernandez commented on the 25 million dollars already appropriated for the bullet train Governor Brown wants to build from Los Angeles to Sacramento. Council Member Solache commented on a picture that was sent to him by a resident regarding a mini stop sign on the corner of Long Beach and Sanborn. He asked that staff ask Plaza Mexico to change that stop sign. CONSENT CALENDAR It was moved by Mayor Pro Tem Hernandez, seconded by Council Member Solache to approve the consent calendar and receive and file staff reports. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSTAIN: NONE ABSENT: NONE Item #8. MINUTES FROM PREVIOUS MEETINGS Regular Meeting — October 21, 2014 Item #9. APPROVAL OF THE WARRANT REGISTER RESOLUTION NO. 2014.184 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, ALLOWING AND APPROVING THE DEMANDS AND WARRANTS THEREFORE AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSTAIN: NONE ABSENT: NONE Item #10. FY 2015-16 BUDGET PROCESS CALENDAR Staff recommends that the City Council receive and file this report. Item #11. A RESOLUTION APPROVING AND ADOPTING A LABOR COMPLIANCE PROGRAM FOR PROPOSITION 84 FUNDED PROJECTS RESOLUTION NO. 2014.185 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING AND ADOPTING A LABOR COMPLIANCE PROGRAM FOR PROPOSITION 84 FUNDED PROJECTS Item #12. CLAIM FOR DAMAGES BY VERONICA LEDESMA Staff recommendation that the City Council reject the claim of Veronica Ledesma v. City of Lynwood and direct staff to send a letter of rejection based on questionable liability against the City was approved. Item #13. CLAIM FOR DAMAGES BY MARIA DIAZ Staff recommendation that the City Council pay the claim of Mrs. Maria Diaz v. City of Lynwood in the amount of $2,255.14 was approved. Item #14. CLAIM FOR DAMAGES BY SALVADOR DIAZ Staff recommendation that the City Council pay the claim of Mr. Salvador Diaz v. City of Lynwood in the amount of $2,194.31 was approved. Item #15. CLAIM FOR DAMAGES BY ARMANDO HENRIQUEZ Staff recommendation that the City Council reject the claim of Armando Henriquez v. City of Lynwood and direct staff to send a standard letter of rejection was approved. Item #16. CLAIM FOR DAMAGES BY JUAN M. CERVANTES Staff recommendation that the City Council reject the claim of Juan M. Cervantes v. City of Lynwood and direct staff to send a standard letter of rejection was approved. Item #17. CLAIM FOR DAMAGES BY MARIA QUEZADA Staff recommendation that the City Council reject the claim of Maria Quezada v. City of Lynwood and direct staff to send a standard letter of rejection was approved. Item #18. CLAIM FOR DAMAGES BY NATHAN & LUCILLE GIPSON Staff recommendation that the City pay the claim of Nathan & Lucille Gipson v. City of Lynwood in the amount of $4,175.00 was approved. Mayor Castro asked staff why they were recommending approval of half of the amount of the original claim. Heydi Sainz, Human Resources Director responded and said that in the past Council directed staff to negotiate amounts and the claimants had agreed to half of the amount of the original claim. Council Member Santillan-Beas asked the City Manager to review the claims process and go back 12 months to determine how much has been paid out as well as claims denied and come back with a recommendation to the City Council. Mayor Castro explained to the City Manager that in the past there was a list of residents that were having their sewer laterals cleaned up because there was an existing problem with the city trees; however the process was never approved by the Council and was only under the City Manager purview. City Manager Beltran said that they will put the history together and provide an update in the green memo. Item #19. CLAIM FOR DAMAGES BY SYLVIA HALCOMB Staff recommendation that the City Council reject the claim of Sylvia Halcomb v. City of Lynwood and direct staff to send a standard letter of rejection was approved. NEW/OLD BUSINESS Item #20. REQUEST FOR USE OF BATEMAN HALL FOR LATINO HEALTH AND ENVIRONMENTAL SYMPOSIUM It was moved by Council Member Solache, seconded by Council Member Alatorre to approve the resolution. RESOLUTION NO. 2014.186 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE USE OF THE BATEMAN HALL AUDITORIUM AND WAIVING THE RENTAL FEES IN THE AMOUNT OF $454 AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSTAIN: NONE ABSENT: NONE Item #20-A. SUBSEQUENT NEED ITEM - REQUEST FOR USE OF BATEMAN HALL City Attorney David Garcia introduced the subsequent need item, a request from the nurses of St Francis Medical Center for the use of Bateman Hall on October 27th from 7 a.m. to 8 p.m. in regards to the effort to oppose the sale of St. Francis Medical Center to Prime Health Care. Council Member Alatorre mentioned that he had read a report that stated that the sale had taken place. Mayor Castro explained that this type of sale requires review from the Attorney General and Kamala Harris has until February to decide if she will veto the process. She mentioned that sales to Prime Health Care have been previously blocked due to their history of overcharging Medical and Medicare. It was moved by Council Member Santillan-Beas, seconded by Council Member Solache to add the subsequent need item to the City Council agenda. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSTAIN: NONE ABSENT: NONE It was moved by Council Member Solache, seconded by Mayor Pro Tem Hernandez to approve the request for the use of Bateman Hall. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSTAIN: NONE ABSENT: NONE Item #21. CONSIDERATION TO ISSUE A REQUEST FOR QUALIFICATIONS FROM QUALIFIED FIRMS TO CONDUCT AN ENERGY AUDIT OF CITY FACILITIES, DEVELOP ENERGY SAVINGS MEASURES AND TO PROPOSE IMPLEMENTATION STRATEGIES Council Member Alatorre asked that once the RFQ closes Council receive a copy of the RFQs for their review. Mayor Castro said they should always receive them. Council Member Santillan-Beas asked if two weeks would be sufficient time and if staff was comfortable with it. City Manager Beltran said it is up to the Council to decide how much time they give to respond. Mayor Castro stated for the record, "I made it very clear that I wanted the shortest time available to get this out of the way. I don't mean to be rude to any other organization but it was one, we have to go through the motions just simply because of the four fifths requirements and anybody if they're going to submit their proposal it's not really so much for staff it's for the vendor and at this point I am not at that situation but I just want to get this over with as soon as possible". It was moved by Council Member Solache, seconded by Mayor Castro to approve the resolution. RESOLUTION NO. 2014.187 ENTITLED: A RESOLUTION OF THE CITY COUNCIL , OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO ISSUE A REQUEST FOR QUALIFICATIONS TO RECEIVE STATEMENT OF QUALIFICATIONS FROM QUALIFIED FIRMS TO CONDUCT AN AUDIT OF CITY FACILITIES, DEVELOP ENERGY SAVINGS MEASURES AND TO PROPOSE IMPLEMENTATION STRATEGIES AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE AND CASTRO NOES: COUNCIL MEMBER HERNANDEZ ABSTAIN: NONE ABSENT: NONE Item #22. CAR SHOW TOY DRIVE — REQUEST FOR USE OF LYNWOOD CITY PARK It was moved by Mayor Pro Tem Hernandez to approve Option #1. Mayor Castro made a subsequent motion to approve Option #2. The Council commented on the contract that was approved with Pageantry at the last meeting. Mayor Pro Tem Hernandez asked Mr. Flores to elaborate on the contract with Pageantry because he understood that it included the cars to be used in the parade. Mark Flores, Acting Director of Recreation explained that they have contracted with Pageantry for a minimal amount of cars but they are always in need of more vehicles due to last minute entries from community groups that want to participate in the parade. Mayor Pro Tem Hernandez asked Mr. Flores why he would recommend Option #1. Mr. Flores responded and said that it is hard to rely on the Showtime Car Club or any car club on a volunteer basis. Mayor Pro Tem Hernandez asked if they used Showtime Car Club last year. The response was yes. Council Member Santillan-Beas asked how many toys were donated last year by the car club. Mr. Flores responded less than one toy per car but it should have been a minimum of one per car. Mayor Castro stated that one of the conditions would be one toy donation per car entry. Council Member Santillan- Beas asked how many cars will enter this year. Mr. Flores said that last year it was 50 cars and the idea is to have a year-end party for the car club. Mayor Castro made a motion to approve Option #2. She asked the car club representative if there was a limit on how many cars could be used by the city for the parade. The response was there is no limit. Mayor Pro Tem Hernandez asked if Option #2 is selected will there be a commitment from the car club for a minimum amount of cars. Mr. Ismael from Showtime Car Club stated that they will commit to 5 cars minimum and they will have more available if needed. Mayor Castro asked how many cars came participated for the toy drive. Mr. Ismael responded and said that there were about 50 cars. It was moved by Mayor Castro, seconded by Mayor Pro Tem Hernandez to approve Option #2 — Approve event fee waiver of the applicable $400 Large Group fee, require a minimum donation of one toy per show car at the event to the City and a minimum participation of four Showtime Car Club member classic cars for the 2014 City Christmas Parade. City provides the requested facility area and the listed support services. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEGS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSTAIN: NONE ABSENT: NONE Item #23. APPROVAL TO RETAIN STETSON ENGINEERING SERVICES TO PREPARE A WATER QUALITY IMPROVEMENT PLAN AND PROVIDE TRAINING FOR COLLECTING SAMPLES Mayor Castro asked the City Attorney if he reviewed the item. City Attorney Garcia stated that he reviewed the staff report and made some minor changes. He asked that if it is approved he have the opportunity to review the agreement. Mayor Castro asked that the caveat be added that it be reviewed by the City Attorney. Mayor Castro asked the Public Works Director if he had any statement or opinion regarding this firm. Mr. Stalker said that he has known Stetson Engineers for many years and they are a very good company. Mayor Pro Tem Hernandez commented on the mistakes made that will cost the city more taxpayer money regarding this project. Mayor Castro commented on the citation issued to the city and said she found out about it through an employee rather than from the Director. It was moved by Mayor Castro, seconded by Mayor Pro Tem Hernandez to approve the resolution. RESOLUTION NO. 2014.188 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING A CONSULTING SERVICES AGREEMENT BETWEEN THE CITY OF LYNWOOD AND STETSON ENGINEERS INC. TO PREPARE A WATER QUALITY MONITORING PROGRAM IMPROVEMENT PLAN AND PROVIDE REQUISITE TRAINING FOR COLLECTING SAMPLES; AND AUTHORIZING APPROPRIATION IN THE AMOUNT NOT TO EXCEED $25,000 AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSTAIN: NONE ABSENT: NONE Item #24. RENEWAL OF CONTRACT WITH STEINY AND COMPANY, INC. AND APPROVAL OF CONTRACT CHANGE ORDER FOR THE LYNWOOD TRAFFIC SIGNAL UPGRADE PROJECT, PROJECT NO. 4011.67.988 Mayor Castro asked Interim Public Works Director for an explanation of the request for a change order. Mayor Castro stated for the record, "We know it was not your fault". Mr.Stracker explained that Steiny found many items underground that had not been investigated during the design portion of the project which is why they had to request additional funds to take care of those items. He added that because the project was put on hold for a while they are asking for an extension to their contract. Mayor Castro asked Mr. Stracker if he will ensure that they stay on their timeline. Mr. Stracker responded and said that he will work very closely with them on this project and others that come up. Council Member Santillan-Beas asked Mr. Stracker if the situation with the design was something that should have been caught when the design was presented. Mr. Stracker responded that in this case there was a lot of underground damage done to the wires such as water damage and ant damage that was not foreseen. It was moved by Mayor Pro Tem Hernandez, seconded by Mayor Castro to approve the resolution. RESOLUTION NO. 2014.189 ENTITLED: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD RENEWING THE EXISTING AGREEMENT BETWEEN THE CITY AND STEINY AND COMPANY, INC. FOR THE TRAFFIC SIGNAL IMPROVEMENT PROJECT, PROJECT NO. 4011.67.988, APPROVING CONTRACT CHANGE ORDER NO. 1, IN THE AMOUNT OF $56,382.93 AND AUTHORIZING THE MAYOR TO SIGN THE CONTRACT CHANGE ORDER AYES: COUNCIL MEMBERS ALATORRE, SOLACHE, HERNANDEZ AND CASTRO NOES: COUNCIL MEMBERS SANTILLAN-BEAS ABSTAIN: NONE ABSENT: NONE Item #25. MAINTENANCE OF MEDIAN ISLANDS Council Member Santillan-Beas asked staff who is doing the work on the median islands close to Beechwood and Sanborn. Mr. Stracker responded and said that Public Works did not have any work scheduled there. Council Member Solache commented and said it could be a contractor for the sanitation work being done on that corner. Council Member Alatorre commented on invoices submitted by the contractor that was providing the maintenance service for the median islands. He said that the contract was terminated on September 30th and Council had given direction that no invoices submitted after that day is paid. He asked that the Finance Director not process those invoices and that the City Treasurer not sign any checks for that contractor to be paid. Mayor Castro and Council Member Solache commented on the individuals they observed working in the median islands. Mayor Castro mentioned thinking they were fixing the sprinklers. Mayor Pro Tem Hernandez commented on his thoughts about having the work done in house but wants to know if the Public Works department has the man power and tools to do the work. Council Member Alatorre suggested giving the city employees some overtime and having them do the work. Mayor Castro commented on council's direction to staff to bring options to the City Council on how to proceed with the maintenance of the median islands either doing it in house or outsourcing it. Mr. Stracker stated that they will bring some options forward to Council on how they will get the median islands accomplished. Council Member Santillan-Bess suggested going out for an RFP and temporarily acquiring the services of Montes Gardening to address the median islands situation should city staff not be available to do the work. Mr. Stracker said they recommend going out for an RFP to bring someone in that can do the job and he has a few names. Council Member Alatorre asked staff regarding Hillcrest who was hired to do some repairing of the irrigation system. He wants to know what the extent of the work is. Council Member Solache asked that they consider giving the employees the opportunity to do the work before outsourcing it. It was moved by Council Member Alatorre, seconded by Mayor Pro Tem Hernandez to approve Option #2 — Authorize staff to maintain all medians in-house in the interim; authorize staff to issue a request for bids for the rehabilitation of the landscaped medians and irrigation system; and authorize staff to issue a request for bids for the on- going maintenance of the median islands. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSTAIN: NONE ABSENT: NONE Mayor Castro announced that there will be a workshop on drought resistant lawns on October 25th at Bateman Hall. She recommends that the residents attend and mentioned that the City Manager will be looking at revising the city ordinance because at this time it is not water drought friendly. She acknowledged Compton Council Member Isaac Galvan of the 2nd District in the audience. She asked Mr. Galvan if he would like to make a statement. Council Member Galvan announced a Diabetes Awareness Event to be held November 8 t He stated that it will be a live boxing show with 7 professional boxing fights as well as a concert by DJ Quick and Gabriel Rivera, brother of the late Jenni Rivera. He provided 2 tickets to each Council Member and said it is a charity event and every dollar raised will be donated to the American Diabetes Association. Council Member Galvan congratulated Council Member Solache for being selected as Democrat of the Year. Mayor Castro thanked Council Member Galvan for visiting and asked him to have his staff forward the boxing event flier to them so that they can help with advertising. CLOSED SESSION It was moved by Council Member Alatorre, seconded by Council Member Santillan- Beas to recess to closed session at 7:56 p.m. The City Council reconvened at 8:52 p.m. Item #26. CLOSED SESSION A. With respect to every item of business to be discussed in closed session pursuant to Section 54956.9: CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: Number of Cases: Four No reportable action taken. _ ADJOURNMENT Having no further discussion, it was moved by Council Member Solache, seconded by Council Member Alatorre and carried to adjourn the regular Lynwood City Council meeting at 8:53 p.m. Aide Castro, Mayor Maria Quinonez, City Clerk LY ,C r GO AGENDA STAFF REPORT DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council I o Beltran Cit APPROVED BY. J. Arno d y Manager �. PREPARED BY: Amanda Roberson, Director of Finance Lilly Hampton, Accounting Technician, -At - SUBJECT: Approval of the Warrant Register Recommendation: Staff respectfully recommends that the Lynwood City Council approve the warrant register dated November 4, 2014. -------------------Attached Warrant Register dated November 4, 2014 AGENDA ITEM 9 apckHist Void Check Listing Page: 1 10/29/2014 8:39AM City of Lynwood Bank code: apbank Void Check # Date Vendor Status Clear/Void Date Invoice Re -issue check # Inv. Date Amount Paid Check Total 177233 06/17/2014 008968 EVELYN OLAGUE V 10/27/2014 003548 178512 06/04/2014 400.00 400.00 177500 07/09/2014 005635 SO.COAST AIR QUALITY V 10/28/2014 2691163 178570 03/04/2014 317.07 V 10/28/2014 2692170 178571 03/04/2014 117.87 434.94 178276 10/07/2014 009041 ATKINSON, ANDELSON V 10/27/2014 454021 178504 05/31/2014 16,935.21 V 10/27/2014 454017 04/30/2014 11,972.50 28,907.71 178466 11/04/2014 008373 ARAMARK-SPOILED V 10/28/2014 0.00 0.00 apbank Total: 29,742.65 4 checks in this report Total Checks: 29,742.65 vchlist 9/30/2014: Electronic Financial Transaction Check List COBB, LAFEVEVA Page: 2 10/27/2014 10:15:25AM City of Lynwood 1001805 9/30/2014 Bank code: apbank 7151.35.355.64012 Voucher Date Vendor Invoice PO # Description/Account Amount 1001799 9/30/2014 005859 ADAMS, LUTHER 005859103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 649.12 7151.35.355.64012 188.23 Total : 649.12 006336103114 REIMB-RETIREE MEDICAL Total : 188.23 1001800 9/30/2014 005861 CABARET, MARILYN 005861103114 REIMB-RETIREE MEDICAL 179.21 1001801 9/30/2014: 005862 COBB, LAFEVEVA 1001802 9/30/2014 006115 COULSON - JOHNSON, SERENA 1001803 9/30/2014 006336 DELGADO, ARTHUR 1001804 9/30/2014 005864 DRIVER, CELESTE 1001805 9/30/2014 005865 DUARTE, RAMONA 1001806 9/30/2014 005866 FLORES, RICHARD 1001807 9/30/2014 008557 GRAHAM, EUGENIA 1001808 9/30/2014 005867 GREEN, CYNTHIA 7151.35.355.64012 477.42 Total : 477.42 005862103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 175.97 Total : 175.97 006115103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 649.12 Total : 649.12 006336103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 179.21 Total : 179.21 005864103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 179.21 Total : 179.21 005865103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 175.97 Total : 175.97 005866103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 820.82 Total : 820.82 008557103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 179.21 Total : 179.21 005867103114 REIMB-RETIREE MEDICAL vchlist 10/27/2014 10:16:25AM Electronic Financial Transaction Check List City of Lynwood Page: 3 Bank code: apbank Voucher Date Vendor Invoice PO # Description/Account Amount 1001808 9/30/2014 005867 GREEN, CYNTHIA (Continued) 7151.35.355.64012 470.94 Total : 470.94 1001809 9/30/2014 000799 LORNA HAWKINS 000799103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 483.79 Total : 483.79 1001810 9/30/2014 006915 HERNANDEZ, MARIA 006915103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 422.79 Total : 422.79 1001811 9/30/2014: 007470 MARQUEZ, ANDRES 007470103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 175.97 Total : 175.97 1001812 9/30/2014 005870 MC CONNAUGHEY, JOHN 005870103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 672.00 Total : 672.00 1001813 9/30/2014 005982 MC CLOUD, WILLIAM 005982103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 175.97 Total : 175.97 1001814 9/30/2014 005871 MILLS, GILBERT 005871103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 535.72 Total : 535.72 1001815 9/30/2014 005873 NELSON, ELLA 005873103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 470.94 Total : 470.94 1001816 9/30/2014 002518 NGUYEN, QUYNH VAN 002518103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 1,289.65 Total : 1,289.65 1001817 9/30/2014 005983 NUNO DENIZ, FRANCISCO 005983103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 470.94 vchlist Electronic Financial Transaction Check List Page: 4 10/27/2014 10:15:25AM City of Lynwood Bank code : apbank Voucher Date 'Vendor Invoice PO # Description/Account Amount 1001817 9/30/2014'005983 005983 NUNO DENIZ, FRANCISCO (Continued) Total : 470.94 1001818 9/30/2014 006209 OCHOA, MIKE 006209103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 422.79 Total: 422.79 1001819 9/30/2014 005984 ROBERSON, MAURICE 005984103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 470.94 Total : 470.94 1001820 9/30/2014 ; 006233 SANCHEZ, HELEN 006233103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 175.97 Total : 175.97 1001821 9/30/2014 006071 SARAVIA, CESAR 006071103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 717.76 Total : 717.76 1001822 9/30/2014 007290 SOTO, MARICRUZ 007290103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 179.21 Total : 179.21 1001823 9/30/2014 005875 SYMONDS, CHARLES 005875103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 188.23 Total : 188.23 1001824 9/30/2014 006304 WALLACE, BENJAMIN 006304103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 208.36 Total : 208.36 1001825 9/30/2014 008246 WINBUSH, VELMA 008246103114 REIMB-RETIREE MEDICAL 7151.35.355.64012 350.91 Total : 350.91 1001826 10/10/2014., 000053 CALPERS 1530 MEDICAL PREMIUM FOR 10/2014 1011.20140 146,521.05 7151.35.355.64012 41, 361.27 7151.35.355.64399 683.47 vchlist Electronic Financial Transaction Check List Page: 5 10/27/2014 10:15:25AM City of Lynwood Bank code: apbank Voucher Date Vendor 1001826 10/10/2014 000053 000053 CALPERS 28 Vouchers for bank code : apbank 28 Vouchers in this report Invoice PO # Description/Account Amount (Continued) Total : 188,565.79 Bank total : 199,473.83 Total vouchers : 199,473.83 vchlist Pre -Paid Check List Page: 6 10/15/2014 3:25:32PM City of Lynwood Bank code: apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178429 10/15/2014 000163 SOUTHERN CALIFORNIA EDISON 000163100814 LIGHT & POWER SERVICE 2051.45.430.65001 131.64 2651.45.425.65001 371.67 Total : 503.31 178430 10/15/2014 000612 THE MAGIC ROSE 418168 FLOWER ARRANGEMENTS 01-001037 1011.10.101.67214 110.00 Total : 110.00 178431 10/15/2014 006941 AVILES, CARINA 018 2014 STATE OF THE CITY VIDEO 01-001034 1011.10.101.67214 490.00 Total : 490.00 3 Vouchers for -bank code : apbank Bank total : 1,103.31 3 Vouchers in this report Total vouchers : 1,103.31 vchlist Pre -Paid Check List Page: 7 10/16/2014 12:24:52PM City of Lynwood Bank code : apbank Voucher Date Vendor 178432 10/16/2014 000141 AT&T 178433 178434 178435 10/16/2014 004854 PETTY CASH- FINANCE Invoice 000141100714 004854100714 10/16/2014 005566 RODRIGUEZ GONZALEZ, YOLANDA 005566103114 10/16/2014 000163 SOUTHERN CALIFORNIA EDISON 000163100814-A 000163101014 PO # Description/Account Amount TELEPHONE SERVICE 6051.45.450.64501 63.52 Total : 63.52 REPLENISHMENT 1011.65.290.65015 29.41 1011.50.505.62025 150.00 7011.45.420.65010 10.01 1011.15.105.67950 23.91 1011.30.270.65015 6.99 1011.65.290.64399 12.39 1011.75.510.65020 5.88 1011.15.105.65015 66.73 1011.65.290.65015 9.59 1011.30.270.65020 14.16 1011.30.275.65020 14.16 1011.45.401.62015 7.18 2051.45.410.62015 8.70 1011.65.290.65020 14.70 1011.30.290.65020 14.60 1011.15.105.64015 40.00 1011.45.401.62015 17.12 Total : 445.53 ELECTRONIC/MEDIA-AUTO-10/2014 1011.20.110.60030 250.00 1011.20.110.60025 250.00 Total : 500.00 LIGHT & POWER SERVICE 2651.45.425.65001 8,578.40 LIGHT & POWER SERVICE 2051.45.430.65001' 128.44 2651.45.425.65001 169.89 2051.45.430.65001 72.90 2651.45.425.65001 7,610.87 vchlist Pre -Paid Check List Page: 8 10/16/2014 12:24:52PM City of Lynwood Bank code: apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178435 10/16/2014 000163 SOUTHERN CALIFORNIA EDISON (Continued) 000163101114 LIGHT & POWER SERVICE 2051.45.430.65001 435.84 2651.45.425.65001 67.22 2701.45.610.65001 383.72 Total : 17,447.28 178436 10/16/2014 003001 TYLER TECHNOLOGIES, INC. 045-111967 EDEN SUPPORT/MAINTENANCE 12-000017 1011.65.290.62015 18,346.13 12-000017 6051.65.290.62015 18,346.12 045-111967-A EDEN SUPPORT/MAINTENANCE 12-000018 1011.65.290.62015 1,500.00 12-000018 6051.65.290.62015 1,500.00 Total : 39,692.25 5 Vouchers for bank code : apbank Bank total : 58,148.58 5 Vouchers in this report Total vouchers : 58,148.58 vchlist Pre -Paid Check List Page: 9 10/21/2014 3:14:15PM City of Lynwood Bank code : apbank ' Voucher Date ; Vendor Invoice PO # Description/Account Amount 178437 10/21/2014 001194 ADMINSURE, INC. 7031 LIABILITY CLAIMS ADMIN -7/2014 05-001229 7151.35.350.62015 3,245.00 7091 LIABILITY CLAIMS ADMIN -8/2014 05-001229 7151.35.350.62015 3,245.00 7145 LIABILITY CLAIMS ADMIN -9/2014 05-001229 7151.35.350.62015 3,245.00 Total : 9,735.00 178438 10/21/2014 006399 AT&T 000005803585 TELEPHONE SERVICE 6051.45.450.64501 15.21 000005818075 TELEPHONE SERVICE 1011.65.290.64501 30.38 000005818076 TELEPHONE SERVICE 1011.65.290.64501 182.96 Total : 228.55 178439 10/21/2014 003315 HOME DEPOT CREDIT SERVICE 1011188 OPERATING SUPPLIES 06-005341 1011.45.415.65020 109.43 3011034 OPERATING SUPPLIES 06-005341 1011.45.415.65020 226.74 4011001 OPERATING SUPPLIES 06-005341 1011.45.415.65020 5.69 Total : 341.86 178440 10/21/2014 009143 LAW OFFICE OF ROBERT B.SARVIAN, 3628921 CLAIM SETTLEMENT 05-001232 7151.35.350.67410 3,184.28 Total : 3,184.28 178441 10/21/2014 000427 PETTY CASH-C.M.O. 000427101314 REPLENISHMENT 1011, 25.205.64399 120.10 10'11.10.101.64399 43.59 1011.25.205.64399 130.63 1011.10.101.67214 32.55 1011.25.205.64399 104.39 1011.10.101.67214 23.96 vchlist 10/21/2014 3:14:15PM Pre -Paid Check List City of Lynwood Page: 10 Bank code: apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178441 10/21/2014 000427 000427 PETTY CASH-C.M.O. (Continued) - Total : 455.22 178442 10/21/2014 000163 SOUTHERN CALIFORNIA EDISON 000163101514 LIGHT & POWER SERVICE 2051.45.430.65001 .448.57 Total : 448.57 6 Vouchers for bank code : apbank Bank total : 14,393.48 6 Vouchers in this report Total vouchers : 14,393.48 vchlist Pre -Paid Check List Page: 11 10/23/2014 12:33:57P,M City of Lynwood Bank code: apbank Voucher Date . Vendor Invoice PO # Description/Account Amount 178443 10/21/2014 000435 ICRMA 000435-R.HALEY CLAIM SETTLEMENT 05-001236 715'1.35.350.67410 63,095.08 Total : 63,095.08 178444 10/21/2014 000164 THE GAS CO. 000164101714 GAS SERVICES 1011.60.710.65005 86.19 1011.60.745.65005 1,537.54 1011.60.740.65005 .133.49 1011.60.720.65005 53.21 000164101714-A GAS SERVICES 1011.45.415.65005 27.62 Total : 1,838.05 178445 10/23/2014 000163 SOUTHERN CALIFORNIA EDISON 000163101614 LIGHT & POWER SERVICES 6051.45.450.65001 14,683.64 000163101814 LIGHT & POWER SERVICES 1011.60.740.65001 2,221.71 1011.60.745.65001 1,756.88 1011.60.710.65001 731.56 1011.60.720.65001 2,968.31 1011.60.740.65001 2,983.49 1011.60.710.65001 4,228.79 000163101814-A LIGHT & POWER SERVICES 2651.45.425.65001 3,349.81 2701.45.610.65001 422.27 6051.45.450.65001 91.95 2051.45.430.65001 276.15 101,1.45.415.65001 1,255.47 Total : 34,970.03 178446 10/23/2014 002353 SPRINT 269490420-052 CELL PHONE SERVICES 12-000003 1011.65.290.64501 1,250.08 12-000003 6051.65.290.64501 1,250.08 Total : 2,500.16 178447 10/23/2014 000041 VERIZON WIRELESS -LA 9732467434 EMERGENCY CELL PHONES vchlist Pre -Paid Check List Page: 12 10/23/2014 12:33:57P,M City of Lynwood Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178447 10/23/2014 000041 VERIZON WIRELESS -LA (Continued) 12-000006 6051.65.290.64501 2.93 Total : 2.93 178448 10/23/2014 002912 WATERLINE TECHNOLOGIESJNC 5278068 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 240.35 5278069 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 249.96 5278070 HYPOCHLORITE. SOLUTIONS 06-005344 6051.45.450.65020 282.00 5279000 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 262.78 5279001 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 160.23 5279003 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 198.69 5279004 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 166.64 5284505 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 535.17 5284506 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 314.05 5284507 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 163.43 5284508 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 307.64 5284509 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 160.23 5285210 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 160.23 5285958 HYPOCHLORITE SOLUTIONS 06-005344• 605'1.45.450.65020 160.23 5285959 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 160.23 5285960 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 256.37 5285961 HYPOCHLORITE SOLUTIONS vchlist Pre -Paid Check List Page: 13 10/23/2014 12:33:57P,M City of Lynwood Bank code: apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178448 10/23/2014 002912 WATERLINE TECHNOLOGIESJNC (Continued) 178449 10/23/2014 004679 TIME WARNER CABLE 178450 10/23/2014 004679 TIME WARNER CABLE 178451 10/23/2014 004679 TIME WARNER CABLE 9 Vouchers for bank code : apbank 9 Vouchers in this report 512.74 336.48 4,627.45 538.37 538.37 435.00 435.00 224.99 224.99 108,232.06 108,232.06 06-005344 6051.45.450.65020 5285962 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 Total 004679111514 CITY HALL -CABLE SERVICES 1011.65.290.64399 Total 004679110814 CITY HALL -PHONE LINE 1011.65.290.64501 Total 004679103114 YOUTH CENTER -PHONE LINE 1011.65.290.64501 Total Bank total Total vouchers 512.74 336.48 4,627.45 538.37 538.37 435.00 435.00 224.99 224.99 108,232.06 108,232.06 vchlist Pre -Paid Check List Page: 14 10/27/2014 1:41:29PM City of Lynwood Bank code: apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178452 10/27/2014 009150 CASHIER-CDFA LA -FM -14-66 CDFA-FARMERS MARKET FEE 11-000553 3381.75.750.64399 15.60 Total : 15.60 178453 10/27/2014 006145 METLIFE 006145113014 DENTAL PREMIUM 11/2014 7151.35.355.64012 51.50 Total: 51.50 178454 10/27/2014 006909 QUINN POWER SYSTEM E06374013 GENERATOR PURCHASE 06-005456 4011.67.897.66015 4,872.00 Total : 4,872.00 178455 10/27/2014 001224 STANDARD INSURANCE COMPANY 001224113014 LIFE INSURANCE PREMIUM 11/2014 1011.20140 2,094.00 7151.35.355.64012 535.00 Total : 2,629.00 178456 10/27/2014 007704 STAR STEAM SERVICES, LLC 1397 EXHAUST AND KITCHEN CLEANING 08-002605 1011.60.740.63025 2,045.00 Total : 21045.00 178457 10/27/2014 000172 U.S. POSTMASTER 000172100214 P.0 BOX FEE FOR PARKING 07-000635 1011.55.515.64399 618.00 Total : 618.00 6 Vouchers for bank code : apbank Bank total : 10,231.10 6 Vouchers in this report Total vouchers.: 10,231.10 vchlist Pre -Paid Check List Page: 15 10/29/2014 7:59:52AM City of Lynwood Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178569 10/29/2014'007206 CHEVRON 42552630 FUEL FOR FLEET -9/16-10/15-2014 06-005445 7011.45.420.65010 12,433.96 Total : 12,433.96 178570 10/29/2014 005635 SO.COAST AIR QUALITY MGT DIST. 2691163 EMISSION FEES 06-005183 6051.45.450.64399 317.07 Total: 317.07 178571 10/29/2014:005635 SO.COAST AIR QUALITY MGT DIST. 2692170 EMISSION FEES 06-005183 6051.45.450.64399 147.34 Total : 147.34 3 Vouchers for bank code : apbank Bank total : 12,898.37 3 Vouchers in this report Total vouchers : 12,898.37 vchlist Check List Page: 16 10/28/2014 1:44:4613M City of Lynwood Bank code : apbank Voucher Date iVendor Invoice PO # Description/Account Amount 178458 11/4/2014 000884 A DIVISION OF SULLY -MILLER, BLUE 233152 RI OPERATING SUPPLIES ASPHALT 06-005294 2051.45.410.65020 301.87 313849 RI OPERATING SUPPLIES ASPHALT 06-005294 2051.45.410.65020 79.60 352685 RI OPERATING SUPPLIES ASPHALT 06-005294 2051.45.410.65020 81.87 354435 RI OPERATING SUPPLIES ASPHALT 06-005294 2051.45.410.65020 78.85 Total : 542.19 178459 11/4/2014 008492 ACE BUSINESS MACHINES, INC. 36263 AMROTEC CURRENCY COUNTER 02-001760 6051.30.315.66015 1,045.91. Total : 1,045.91 178460 11/4/2014 000743 ADMINISTRATIVE SVCS. CO-OP 319935 TAXI -TRANSPORTATION -8/2014 08-002599 2401.60.725.62015 10,319.83 Total : 10,319.83 178461 11/4/2014 009154 AGUILAR, GABRIELA 000049 REFUND-BATEMAN HALL RENTAL 1011.60.33215 125.00 Total : 125.00 178462 11/4/2014i001994 ALIN'S PARTY SUPPLY CO. 490701 DECORATIONS FOR HALLOWEEN 08-002589 1011.60.701.64020 251.71 Total : 251.71 178463 11/4/2014 007439 ALL CITY MANAGEMENT SVCS, INC. 36107 CROSSING GUARD SERVICES 8/14 07-000636 2051.55.365.62015 5,096.00 36377 CROSSING GUARD SERVICES 9/14 07-000636 2051.55.365.62015 10,192.00 Total : 15,288.00 178464 11/4/2014 '008217 AMAZON.COM, LLC 111183937280 COMPUTER/NETWORK SUPPLIES 12-000002 1011.65.290.65020 25.49 12-000002 6051.65.290.65020 25.50 125237399037 COMPUTER/NETWORK SUPPLIES vchlist Check List Page: 17 10/28/2014 1:44:46PM City of Lynwood Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178464 11/4/2014 008217 AMAZON.COM, LLC (Continued) 12-000002 1011.65.290.65020 19.88 12-000002 6051.65.290.65020 19.88 136302069599 COMPUTER/NETWORK SUPPLIES 12-000002 1011.65.290.65020 26.70 12-000002 6051.65.290.65020 26.70 141736274413 COMPUTER/NETWORK SUPPLIES 12-000002 1011.65.290.65020 7.49 12-000002 6051.65.290.65020 7.50 201068707630 COMPUTER/NETWORK SUPPLIES 12-000002 1011.65.290.65020 34.87 12-000002 6051.65.290.65020 34.88 Total : 228.89 178465 11/4/2014 001358 AMERICAN PLANNING ASSOCIATION 0013582015 MEMBERSHIP DUES-K.FIGUEREDO 1011.50.505.65040 325.00 Total : 325.00 178467 11/4/2014 008373 ARAMARK UNIFORM SERVICES 000008470397 UNIFORM RENTAL 06-005297 101.1.45.415.60040 5.68 000528849098 UNIFORM RENTAL 06-005297 1011.45.415.60040 5.98 000528903478 UNIFORM RENTAL 06-005297 1011.45.415.60040 5.98 000528903479 UNIFORM RENTAL 06-005297 1011.45.615.60040 20.96 000528903480 UNIFORM RENTAL 06-005297 2701.45.610.60040 29.94 000528927576 UNIFORM RENTAL ` 06-005297 2051.45.410.60040 29.94 000528958748 UNIFORM RENTAL 06-005297 1011:45.415.60040 108.00 000528968385 UNIFORM RENTAL 06-005297 2701.45.610.60040 29.94 000528971650 UNIFORM RENTAL 06-005297 1011.45.415.60040 5.98 000528999253 UNIFORM RENTAL vchlist Check List Page: 18 10/28/2014 1:44:46PM City of Lynwood Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178467 11/4/2014' 008373 ARAMARK UNIFORM SERVICES (Continued) 06-005297 2051.45.410.60040 -468.64 000528999255 UNIFORM RENTAL 06-005297 1011.45.615.60040 -239.40 000528999256 UNIFORM RENTAL 06-005297 2701.45.610.60040 -251.43 502-7996872 UNIFORM RENTAL 06-005297 2051.45.410.60040 344.88 502-8295517 UNIFORM RENTAL 06-005297 2051.45.410.60040 -50.65 502-8295518 UNIFORM RENTAL 06-005297 2701.45.610.60040 -28.00 502-8436843 UNIFORM RENTAL 06-005297 1011.45.415.60040 5.68 528978729 UNIFORM RENTAL 06-005297 1011.45.415.60040 5.98 528995780 UNIFORM RENTAL 06-005297 1011.45.415.60040 5.98 530012773 UNIFORM RENTAL 06-005297 1011.45.415.60040 5.98 530012776 UNIFORM RENTAL 06-005297 2051.45.410.60040 29.94 530029811 UNIFORM RENTAL 06-005297 1011.45.415.60040 5.98 530029813 UNIFORM RENTAL 06-005297 6051.45.450.60040 32.94 530029814 UNIFORM RENTAL 06-005297 2051.45.410.60040 29.94 530029816 UNIFORM RENTAL 06-005297 1011.45.615.60040 20.96 530047046 UNIFORM RENTAL 06-005297 1011.45.415.60040 5.98 530047048 UNIFORM RENTAL 06-005297 6051.45.450.60040 32.94 530047049 UNIFORM RENTAL 06-005297 2051.45.410.60040 29.94 530064122 UNIFORM RENTAL vchlist Check List Page: 19 10/28/2014 1:44:46PM City of Lynwood Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178467 11/4/2014 008373 ARAMARK UNIFORM SERVICES (Continued) 06-005297 1011.45.415.60040 5.98 530064124 UNIFORM RENTAL 06-005297 6051.45.450.60040 50.53 530064125 UNIFORM RENTAL 06-005297 2051.45.410.60040 29.94 530081172 UNIFORM RENTAL 06-005297 1011.45.415.60040 5.98 530081174 UNIFORM RENTAL 06-005297 6051.45.450.60040 50.53 530081175 UNIFORM RENTAL 06-005297 2051.45.410.60040 29.94 530098209 UNIFORM RENTAL 06-005297 1011.45.415.60040 5.98 530098211 UNIFORM RENTAL 06-005297 6051.45.450.60040 32.94 530098213 UNIFORM RENTAL 06-005297 2701.45.610.60040 29.94 530098214 UNIFORM RENTAL 06-005297 1011.45.615.60040 20.96 Total : 24.12 178468 11/4/2014 007435 ARROWHEAD DIRECT 0410031568884 WATER AND COOLER RENTAL 05-001202 1011.35.330.67950 5.44 04JO031568942 DRINKING WATER 03-000299 1011.15.105.67950 6.53 04JO031568967 WATER & COOLER RENTAL 02-001722 1011.30.275.67950 52.55 Total : 64.62 178469 11/4/2014 1006399 AT&T 000005821555 TELEPHONE SERVICE 1011.65.290.64501 529.28 000005821557 TELEPHONE SERVICE 1011.65.290.64501 18.75 000005824355 TELEPHONE SERVICE 1011.60.705.64501 135.59 000005824356 TELEPHONE SERVICE vchlist Check List Page: 20 10/28/2014 1:44:46PM City of Lynwood Bank code : apbank Voucher Date !Vendor Invoice PO # Description/Account Amount 178469 11/4/2014 006399 AT&T (Continued) 6051.45.450.64501 77.93 000005824357 TELEPHONE SERVICE 1011.65.290.64501 476.25 000005824476 TELEPHONE SERVICE 1011.65.290.64501 16.98 000005824572 TELEPHONE SERVICE 1011.65.290.64501 16.99 000005824628 TELEPHONE SERVICE 6051.45.450.64501 156.46 000005824629 TELEPHONE SERVICE 1011.65.290.64501 63.20 Total : 1,491.43 178470 11/4/2014 005813 AUDIOVISION, INC. 2660 MICROPHONE CASE 08-002588 1011.60.740.65020 252.99 Total : 252.99 178471 11/4/2014 000499 AUTO ZONE WEST, INC. 5446779524 AUTO PARTS 06-005361 7011.45.420.65045 6.52 Total : 6.52 178472 11/4/2014 '000115 BAUTISTA, JUAN ANTONIO 000115090314 KARATE INSTRUCTOR 5/27-8/4-14 1011.60.705.62015 190.38 000115102014 KARATE INSTRUCTOR 8/5-10/9-14 1011.60.705.62015 190.38 Total : 380.76 178473 11/4/2014 004986 BIOMETRICS4ALL, INC COLYN0004 LIVE SCAN APPLICATION 05-001190 1011.35.330.64399 19.50 Total : 19.50 178474 11/4/2014,008172 BLACK & VEATCH CORPORATION 1188461 WATER AND SEWER RATE STUDY 06-005381 6051.45.450.62015 3,260.00 Total : 3,260.00 178475 11/4/2014 '000053 CALPERS 000053113014 OPEB CONTRIBUTION FOR 11/2014 vchlist Check List Page: 21 10/28/2014 1:44:46PM City of Lynwood Bank code : apbank i Voucher Date Vendor Invoice PO # - Description/Account Amount 178475 11/4/2014 000053 .CALPERS (Continued) 02-001733 7151.35.355.64011 50,000.00 Total : 50,000.00 178476 11/4/2014 009165 CHIA, ANA 003691 REFUND-BATEMAN HALL RENTAL 1011.60.33215 341.00 Total : 341.00 178477 11/4/2014 .008107 CHICAGO TITLE COMPANY FCPF-0911410254-1 TITLE REPORT/RECORDING 11-000512 2961.75.865.62015 65.00 FCPF-0911410255-1 TITLE REPORT/RECORDING 11-000512 2961.75.865.62015 65.00 Total : 130.00 178478 11/4/2014;000124 CITY OF LYNWOOD 28831-28888 WORKER'S COMP REPLENISHMENT 7151.35.345.67410 27,410.81 Total : 27,410.81 178479 11/4/2014 000484 COMPTON COURT HOUSE 000484073114 PROCESSING CITATIONS /BAIL- 7/14 07-000631 1011.55.515.62015 14,914.75 000484083114 PROCESSING CITATIONS/BAIL- 8/14 07-000631 1011.55.515.62015 13,786.25 Total : 28,701.00 178480 11/4/2014 006281 CONSULTANTS, PROFESSIONAL IN000059917 SECURITY SERVICE FOR 8/2014 08-002549 1011.60.701.62016 7,384.79 08-002549 1011.10.101.62016 233.46 08-002549 1011.15.105.62016 233.46 08-002549 1011.20.110.62016 233.46 08-002549 1011.25.205.62016 233.46 08-002549 1011.30.275.62016 701.12 08-002549 1011.35.330.62016 233.46 08-002549 1011.45.401.62016 281.52 08-002549 1011.50.505.62016 233.46 08-002549 1011.55.601.62016 233.46 08-002549 1011.75.815.62016 233.46 08-002549 6051.30.315.62016 701.12 vchlist Check List Page: 22 10/28/2014 1:44:46PM City of Lynwood Bank code : apbank Voucher Date IVendor Invoice PO # Description/Account Amount 178480 11/4/2014. 006281 CONSULTANTS, PROFESSIONAL (Continued) 08-002549 6051.45.450.62016 281.52 IN000060439 SECURITY SERVICE FOR 9/2014 08-002549 1011.60.701.62016 7,293.14 08-002549 1011.10.101.62016 230.57 08-002549 1011.15.105.62016 230.57 08-002549 1011.20.110.62016 230.57 08-002549 1011.25.205.62016 230.56 08-002549 1011.30.275.62016 692.43 08-002549 1011.35.330.62016 230.56 08-002549 1011.45.401.62016 278.03 08-002549 1011.50.505.62016 230.56 08-002549 1011.55.601.62016 230.56 08-002549 1011.75.815.62016 230.56 08-002549 6051.30.315.62016 692.43 08-002549 6051.45.450.62016 278.03 IN000060440 SECURITY SERVICE FOR PRIVATE 08-002532 1011.60.740.62015 1,866.20 IN000060670 SECURITY SERVICE 08-002549 1011.60.701.62016 7,363.19 08-002549 1011.10.101.62016 232.78 08-002549 1011.15.105.62016 232.78 08-002549 1011.20.110.62016 232.78 08-002549 1011.25.205.62016 232.78 08-002549 1011.30.275.62016 699.08 08-002549 1011.35.330.62016 232.78 08-002549 1011.45.401.62016 280.70 08-002549 1011.50.505.62016 232.78 08-002549 1011.55.601.62016 232.78 08-002549 1011.75.815.62016 232.77 08-002549 6051.30.315.62016 699.08 08-002549 6051.45.450.62016 280.70 Total : 35,347.50 178481 11/4/2014 :000305 CULLIGAN 926767 WATER- EQUIPMENT RENTAL 06-005364 1011.45.415.63030 44.71 927651 WATER - EQUIPMENT RENTAL vchlist Check List Page: 23 10/28/2014 1:44:46PM City of Lynwood Bank code: apbank Voucher Date Vendor Invoice Poo Description/Account Amount 178481 11/4/2014 1000305 CULLIGAN (Continued) i 06-005298 1011.45.415.63030 76.85 Total : 121.56 178482 11/4/2014 007474 DECKS IDE POOL SERVICE 10001054 POOL/ FOUNTAINS MAINTENANCE 06-005365 1011.45.415.63025 1,088.23 Total : 1,088.23 178483 11/4/2014 003352 DEPT. OF JUSTICE CTRL SERVICES 057674 LIVE SCAN BACKGROUND CHECK 05-001220 1011.35.335.64399 650.00 Total : 650.00 178484 11/4/2014 004089 ELDER, BRUCE A. 004089100914 KARATE INSTRUCTOR 1011.60.715.62015 607.80 Total : 607.80 178485 11/4/2014 003317 FAIR HOUSING FOUNDATION 003317093014 CDBG SUBRECIPIENT 11-000535 2941.75.285.64399 813.60 Total : 813.60 178486 11/4/2014 003334 FED EX 2-801-56597 COURIER SERVICES 01-001035 1011.25.205.64399 28.50 2-808-01071 DELIVERY OF THE MONTHLY 06-005413 7011.45.420.64399 49.49 Total : 77.99 178487 11/4/2014 000372 FIRE DEPARTMENT, LOS ANGELES C0006640 FIRE PROTECTION SERVICES 07-000614 1011.40.245.62015 470,486.38 Total : 470,486.38 178488 11/4/2014 000003 FIRST CHOICE SERVICES 467930 COFFEE & WATER SERVICES 01-001008 1011.10.101.67950 43.67 01-001008 1011.25.205.67950 43.68 468671 COFFEE & WATER SERVICES 01-001008 1011.10.101.67950 107.41 01-001008 1011.25.205.67950 107.41 468721 COFFEE & WATER SERVICES 01-001008 1011.10.101.67950 13.48 vchlist 08-002606 Check List Page: 24 10/28/2014 1:44:46PM City of Lynwood 225.00 Bank code : apbank UNIFORMS FOR PARKING Voucher Date Vendor Invoice PO # Description/Account Amount 178488 11/4/2014' 000003 FIRST CHOICE SERVICES (Continued) 07-000632 01-001008 1011.25.205.67950 13.49 002159343 UNIFORMS FOR PARKING Total : 329.14 178489 11/4/2014, 006902 FULMORE, DENNIS 000049 BARTENDER SERVICE 08-002606 1011.60.720.64399 225.00 Total : 225.00 178490 11/4/2014'003983 GALLS QUARTERMASTER 002159340 UNIFORMS FOR PARKING 07-000632 1011.55.515.60040 387.99 002159341 UNIFORMS FOR PARKING 07-000632 1011.55.515.60040 99.18 002159343 UNIFORMS FOR PARKING 07-000632 1011.55.515.60040 99.18 002159351 UNIFORMS FOR PARKING 07-000632. 1011.55.515.60040 470.84 002308087 i UNIFORMS FOR PARKING 07-000632 1011.55.515.60040 268.12 002359674 UNIFORMS FOR PARKING 07-000632 1011.55.515.60040 268.12 002456913 UNIFORMS/CODE ENFORCEMENT 04-000507 1011.50.605.60040 143.88 002478120 UNIFORMS/ CODE ENFORCEMENT 04-000507 1011.50.605.60040 61.02 002534658 UNIFORMS FOR PARKING 07-000632 1011.55.515.60040 122.06 Total : 1,920.39 178491 11/4/2014 ; 000993 GRM INFORMATION MANAGEMENT 0237576 OFF-SITE RECORD STORAGE 01-001026 1011.25.205.62015 20.00 0237577 OFF-SITE RECORD STORAGE 01-001026 1011.25.205.62015 35.23 0237578 OFF-SITE RECORD STORAGE 01-001026 1011.25.205.62015 3.64 0237579 OFF-SITE RECORD STORAGE 01-001026 1011.25.205.62015 14.55 0237580 OFF-SITE RECORD STORAGE vchlist Check List Page: 25 10/28/2014 1:44:46PM City of Lynwood Bank code : apbank ' Voucher Date Vendor Invoice PO # Description/Account Amount 178491 11/4/2014 000993 GRM INFORMATION MANAGEMENT (Continued) 01-001026 1011.25.205.62015 33.03 0237581 OFF-SITE RECORD STORAGE 01-001026 1011.25.205.62015 5.46 0237582 OFF-SITE RECORD STORAGE 01-001026 1011.25.205.62015 3.41 0237583 OFF-SITE RECORD STORAGE 01-001026 1011.25.205.62015 144.60 0237584 OFF-SITE RECORD STORAGE 01-001026 1011.25.205.62015 97.14 0237585 OFF-SITE RECORD STORAGE 01-001026 1011.25.205.62015 17.50 0237586 OFF-SITE RECORD STORAGE 01-001026 1011.25.205.62015 21.37 0237587 OFF-SITE RECORD STORAGE 01-001026 1011.25.205.62015 162.80 0237588 OFF-SITE RECORD STORAGE 01-001026 1011.25.205.62015 48.65 Total : 607.38 178492 11/4/2014 � 003338 HILLYARD-LOS ANGELES 601274254 JANITORIAL SUPPLIES 08-002595 1011.60.740.65020 606.55 800143376 JANITORIAL SUPPLIES 08-002595 1011.60.740.65020 -95.36 Total : 511.19 178493 11/4/2014 '006130 HI -TECH COMPUTER RENTAL 109024 RENTAL OF SCREEN - TOWN HALL 07-000629 1011.55.601.63030 123.01 Total : 123.01 178494 11/4/2014 001681 HUMAN SERVICES ASSOCIATION 001681093014 SENIOR MEAL SERVICE -9/2014 08-002536 1011.60.720.62015 1,361.25 001681093014-A SENIOR MEAL SERVICE -9/2014 08-002536 1011.60.720.62015 933.75 Total : 2,295.00 178495 11/4/2014 005848 INFRASTRUCTURE ENGINEERS 20762 BUILD. INSPECTOR /PLAN CHECK vchlist Check List Page: 26 10/28/2014 1:44:46PM City of Lynwood Bank code : apbank Voucher Date I Vendor 178495 11/4/2014, 005848 INFRASTRUCTURE ENGINEERS 178496 11/4/2014 000844 J & G GRAPHICS 178497 11/4/2014, 005684 JAS PACIFIC 178498 11/4/2014 008254 JCL BARRICADE COMPANY 178499 11/4/2014 000097 JONES LUMBER 178500 11/4/2014. 003331 L.A. COUNTY SHERIFF DEPT 178501 11/4/2014 006217 L.A. METRO AUTO APPRAISERS Invoice PO # Description/Account Amount (Continued) 04-000512 1011.50.501.62015 11,624.00 20762-A BUILD INSPECTOR/PLAN CHECK 04-000506 1011.50.501.62015 6,109.25 Total : 17,733.25 05099 PRINTING SERVICE 07-000633 1011.55.515.62025 207.58 05153 PRINTING SERVICE 02-001724 6051.30.315.62025 307.29 Total : 514.87 BI 11679 BUILD. INSPECTIONS /PLAN CHECK 04-000513 1011.50.501.62015 3,700.00 Total : 3,700.00 15671 BARRICADES AND DELINEATORS 06-005372 2051.45.410.65020 4,603.07 Total : 4,603.07 00725354 OPERATING SUPPLIES 06-005308 2051.45.410.65020 9.36 00736247 OPERATING SUPPLIES 08-002591 1011.60.701.64020 185.95 Total : 195.31 15080OWM PRISONER MAINT-8/2014 07-000617 1011.40.215.64399 498.20 150927NH LAW ENFORCEMENT SVCS- 9/2014 07-000616 1011.40.215.62015 704, 326.30 150928NH LAW ENFORCEMENT SVCS -9/2014 07-000616 1011.40.215.62015 41, 618.64 Total : 746,443.14 3628066 AUTO APPRAISAL 05-001231 7151.35.350.64399 95.00 Total : 95.00 vchlist Check List Page: 27 10/28/2014 1:44:46PM City of Lynwood Bank code : apbank Voucher Date !Vendor Invoice PO # Description/Account Amount 178502 11/4/2014 000866 LEAD TECH ENVIRONMENTAL 8908 CDBG REHAB PROGRAM LEAD 11-000545 2941.75.286.62015 378.00 Total : 378.00 178503 11/4/2014 001256 LINDSAY, CARLA 001256093014-A YOGA INSTRUCTOR -SENIOR -9/2014 1011.60.720.62015 363.98 Total : 363.98 178504 11/4/2014:009041 LOYA, RUUD AND ROMO, ATKINSON, 454021 LITIGATION LOPEZ/HALEY-5/2014 05-001226 7151.35.350.62001 16,935.21 459735 LITIGATION/LOPEZ-8/2014 05-001226 7151.35.350.62001 9,764.36 459736 LITIGATION/HALEY-8/2014 05-001226 7151.35.350.62001 3,898.72 Total : 30,598.29 178505 11/4/2014 000122 LYNWOOD RENTAL CENTER 183674 VARIOUS SUPPLIES 06-005374 1011.45.615.65020 38.80 183703 VARIOUS SUPPLIES 06-005374 1011.45.615.65020 38.80 183775 VARIOUS SUPPLIES 06-005374 1011.45.615.65020 38.80 183782 VARIOUS SUPPLIES 06-005374 1011.45.615.65020 38.80 183820 VARIOUS SUPPLIES 06-005374 1011.45.615.65020 38.80 183822 FIELD CHALK FOR WINTER 2014 08-002600 1011.60.705.65020 103.33 Total : 297.33 178506 11/4/2014 001936 MAIN STREET SIGNS 19355 STREET SIGNS/ OTHER SUPPLIES 06-005395 2051.45.410.65020 152.35 Total : 152.35 178507 11/4/2014 004847 MDG ASSOCIATES, INC. 9850 INTERIM DIRECTOR/DEVELOPMENT 04-000510 1011.50.505.62015 4,025.00 Total : 4,025.00 vchlist Check List Page: 28 10/28/2014 1:44:46PM City of Lynwood Bank code : apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178508 11/4/2014 004659 NATIONAL ASSOC.OF TOWN WATCH 22963 PROMOTIONAL ITEMS -NATIONAL 08-002596 1052.60.701.64020 204.21 Total : 204.21 178509 11/4/2014 004111 NATIONAL CONSTRUCTION RENTALS 3994559 FENCE RENTAL -10/2014 06-005397 4011.67.011.63030 487.12 Total : 487.12 178510 11/4/2014. 000475 NATIONWIDE ENVIRONMENTAL SVCS. 26117 STREET SWEEPING SVCS -10/2014 06-005328 1011.45.457.62015 36, 364.31 26118 SIDEWALK CLEANING SVCS -10/2014 11-000536 3381.75.750.62015 2,241.49 26119 GRAFFITI REMOVAL SVCS -10/2014 06-005343 2851.45.615.62015 3,921.06 Total : 42,526.86 178511 11/4/2014 000078 OFFICE DEPOT 731705916001 OFFICE SUPPLIES 06-005353 6051.45.450.65015 422.05 735360138001 OFFICE AND OPERATING SUPPLIES 02-001725 1011.30.270.65015 32.14 02-001725 6051.30.315.65015 30.62 Total : 484.81 178512 11/4/2014 008968 OLAGUE, EVELYN 003548 REFUND-BATEMAN HALL RENTAL 1011.60.33215 400.00 Total : 400.00 178513 11/4/2014 009059 OMNI APPRAISAL SERVICES OA141005 HOME REHAB PROGRAM 11-000522 2961.75.865.62015 275.00 OA141033 HOME REHAB PROGRAM 11-000522 2961.75.865.62015 275.00 OA141034 HOME REHAB PROGRAM 11-000522 2961.75.865.62015 275.00 Total : 825.00 178514 11/4/2014 000672 PACIFIC MOBILE STRUCTURES,INC. 081814-26887 TRAILER RENTAL -8/2014 06-005330 4011.67.011.63030 4,076.60 vchlist Check List Page: 29 10/28/2014 1:44:46PM City of Lynwood Bank code: apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178514 11/4/2014 000672 PACIFIC MOBILE STRUCTURES,INC. (Continued) 091814-26887 TRAILER RENTAL -9/2014 06-005330 4011.67.011.63030 4,076.60 Total : 8,153.20 178515 11/4/2014 009029 PERFORMANCE MANAGEMENT, INC., HR 009029083114 HUMAN RESOURCES CONSULTANT 05-001233 1011.35.330.62015 18,115.72 Total : 18,115.72 178516 11/4/2014! 008307 PHOENIX GROUP INFORMATION SYS 072014204 CITATION PROCESSING 07-000634 1011.55.515.62015 2,369.41 082014204 CITATION PROCESSING 07-000634 1011.55.515.62015 2,674.55 Total : 5,043.96 178517 11/4/2014 008664 PINS ADVANTAGE 83 AUTOMATED TRACKING 05-001209 1011.35.330.62015 125.00 Total : 125.00 178518 11/4/2014' 008812 PREMIER GROUP INTERNATIONAL INV -14041 PERSONNEL INVESTIGATIONS 05-001206 1011.35.335.62015 3,349.00 Total : 3,349.00 178519 11/4/2014 000154 PRINTCO 14PCD-3226. 4TH OF JULY BANNER 08-002597 1052.60.701.64020 261.00 Total : 261.00 178520 11/4/2014 007612 QUEEN BEACH PRINTERS, INC. 341244011 PRINTING FOR THE CITY 12-000016 1011.65.250.62015 3,180.00 Total : 3,180.00 178521 11/4/2014 005177 R.J.N. INVESTIGATIONS 032941 LIABILITY CLAIM INVESTIGATION 05-001235 7151.35.350.64399 604.50 033422 LIABILITY CLAIM INVESTIGATION 05-001234 7151.35.350.64399 1,084.20 Total : 1,688.70 178522 11/4/2014 001057 RAMIREZ, JUAN E. 140923 INTERPRETING SERVICES FOR vchlist Check List Page: 30 10/28/2014 1:44:46PM City of Lynwood Bank code: apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178522 11/4/2014 001057 RAMIREZ, JUAN E. (Continued) 05-001194 1011.35.335.62015. 1,305.00 Total : 1,305.00 178523 11/4/2014; 001326 REDFLEX TRAFFIC SYSTEMS, INC. RTS0006988 PHOTO ENFORCEMENT-9/2014 07-000619 1011.40.215.67950 6,800.00 Total : 6,800.00 178524 11/4/2014 008690 RICOH USA, INC. 5032459807 COPIER MAINTENANCE 06-005377 6051.45.450.63025 576.84 Total : 576.84 178525 11/4/2014 008983 ROBERT HALF INTERNATIONAL, INC 41278448 TEMPORARY SERVICES-A/P 06-005360 6051.45.450.64399 163.35 Total : 163.35 178526 11/4/2014 008805 RPW SERVICES, INC. 126874 GOPHER CONTROL 06-005332 2701.45.610.64399 427.50 Total : 427.50 178527 11/4/2014 002807 S&S DISCOUNT 8288279 TINY TOT/ CRAFT SUPPLIES 08-002576 1011.60.715.65020 300.97 8303266 TINY TOT/ CRAFT SUPPLIES 08-002576 1011.60.715.65020 43.59 Total : 344.56 178528. 11/4/2014 007205 SANCHEZAWARDS 530 PLAQUES & ENGRAVING SERVICES 01-001036 1011.10.101.67214 244.20 531 CITY LOGO SIGN FOR PODIUM 08-002598 1011.60.740.64399 44.00 532 HALLOWEEN EVENT AWARDS 08-002601 1011.60.701.64020 145.20 Total : 433.40 178529 11/4/2014 000515 SO.CA MUNI ATHLETIC FEDERATION 2726 REGI-J.PACHECO/J.THORNTON 1011.60.745.64015 25.00 1011.60.710.64015 25.00 vchlist Check List Page: 31 .10/28/2014 1:44:46PM City of Lynwood Bank code : apbank Voucher Date 'Vendor Invoice PO # Description/Account Amount 178529 11/4/2014 000515 000515 SOCA MUNI ATHLETIC FEDERATION (Continued) Total : 50.00 178530 11/4/2014 000089 STAPLES OFFICE WAREHOUSE 3245708252 OFFICE & OPERATING SUPPLIES 02-001726 1011.30.270.65015 37.59 02-001726 1011.30.275.65020 38.90 02-001726 6051.30.315.65015 30.50 Total : 106.99 178531 11/4/2014 008895 SWA GROUP 159973 LINEAR PARK -LANDSCAPE 11-000554 3782.75.208.62015 1,115.22 Total : 1,115.22 178532 11/4/2014 008890 TAFOYA AND GARCIA, LLP 10214 LEGAL SERVICES -5/2014 06-005491 6051.45.450.62001 1,260.00 10885-A LEGAL SERVICES -2/2014 02-001758 1011.30.265.62004 777.00 02-001758 1011.30.265.62009 1,239.00 02-001758 2401.45.435.62001 273.00 10885-B LEGAL SERVICES -2/2014 06-005491 6051.45.450.62001 3,864.00 Total : 7,413.00 178533 11/4/2014 002938 TAJ OFFICE SUPPLY 0035047-001 OFFICE SUPPLIES 07-000624 1011.55.515.65015 4.55 0035096-001 OFFICE SUPPLIES 02-001761 1011.30.310.65020 129.63 02-001761 6051.30.315.65015 13.00 31082 COPY PAPER 05-001198 1011.35.330.65020 381.39 Total : 528.57 178534 11/4/2014 001211 THE BANK OF NEW YORK MEL LON BNYLOANS/LYNWOOD08 ENTERPRISE REVENUE BOND 2008 06-005416 6051.45.450.67605 218,413.64 BNYLOANS/LYNWOOD09 2009 ENTERPRISE REFUNDING 06-005334 6051.45.450.67605 129,400.01 BNYLOANSILYNWOOD14A ENTERPRISE REFUNDING REV. 06-005335 6051.45.450.67605 99,806.41 vchlist Check List Page: 32 10/28/2014 1:44:46PM City of Lynwood Bank code: apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178534 11/4/2014 .001211 001211 THE BANK OF NEW YORK MELLON (Continued) Total : 447,620.06 178535 11/4/2014 ! 006901 TORREFUERTE, INC. 3691 BARTENDER SERVICES- PRIVATE 08-002587 1011.60.740.64399 200.00 Total : 200.00 178536 11/4/2014 008743 TRUCK ACCESSORIES INC., L.A. CAMPER 103 SHELL SWAP LABOR FOR ANIMAL 07-000630 1011.40.445.64399 75.00 Total : 75.00 178537 11/4/2014 003314 TYCO INTERGRATED SECURITY LLC 22921608 ALARM SYSTEM SERVICE 08-002565 1011.60.715.64399 229.32 Total : 229.32 178538 11/4/2014 :001329 U.S. BANK 3784085 LEASE REVENUE REFUNDING 02-001757 9011.30.301.64399 2,750.00 Total : 2,750.00 178539 11/4/2014;008483 V V & G CONSTRUCTION 414-4-35:1 HUD ACT#894-HOME REHAB 11-000539 2961.75.865.67235 7,177.50 414-4-35:2 HUD ACT#894-HOME REHAB 11-000539 2961.75.865.67235 3,295.80 Total : 10,473.30 178540 11/4/2014 '000329 VISION SERVICE PLAN ACTIVE -103114 VISION PREMIUM -10/2014 1011.20140 2,409.74 RETIREE -103114 VISION PREMIUM 10/2014 7151.35.355.64012 967.29 Total : 3,377.03 178541 11/4/2014 ' 001131 WALKER, BERTHA A. 001131052114 ZUMBA INSTRUCTOR -5/2014 1011.60.705.62015 268.30 Total : 268.30 178542 11/4/2014 008657 WASTE RESOURCES, INC. 008657093014 REFUSE COLLECTION SVCS -9/2014 06-005476 1052.45.440.62015 136,282.72 06-005476 1052.30.30152 -20,442.41 06-005476 1052.45.33420 -9,539.79 vchlist Check List Page: 33 10/28/2014 1:44:46PM City of Lynwood Bank code: apbank Voucher Date Vendor Invoice PO # Description/Account Amount 178542 11/4/2014 008657 008657 WASTE RESOURCES, INC. (Continued) Total : 106,300.52 178543 11/4/2014 002912 WATERLINE TECHNOLOGIES,INC 5283010 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 301.23 5283711 HYPOCHLORITE SOLUTIONS 06-005344 6051.45.450.65020 160.23 Total : 461.46 178544 11/4/2014 007811 WELLS FARGO BANK 390737 BOND PAYMENT -LOCAL MEASURER 02-001721 5011.30.280.67605 108, 903.12 Total : 108,903.12 178545 11/4/2014 001946 WHITE NELSON DIEHL EVANS, LLP 0019462014 REGI-A.ROBERSON 1011.30.270.64015 295.00 Total : 295.00 178546 11/4/2014, 008846 YANEZ, JACQUELINE 62 BARTENDER SERVICE 08-002609 1011.60.720.64399 200.00 Total : 200.00 88 Vouchers for bank code : apbank - Bank total : 2,249,775.06 88 Vouchers in this report Total vouchers : 2,249,775.06 vchlist Check List Page: 34 10/28/2014 3:21:32PM City of Lynwood Bank code : apbank Amount UB Refund Cst #046868 Voucher Date Vendor 6051.20103 Invoice 178547 11/4/2014 009125 ATLAN CABINET SHOP Ref000081206 178548 11/4/2014 009132 ' I BETANCOURTH, ROSA MARIA Ref000081214 178549 11/4/2014 009091 COSTA, EDMAR Ref000080573 178550 11/4/2014 009130 COUNTS, REBECCA Ref000081212 178551 11/4/2014 009122 GEORGE, JUANITA Ref000081203 178552 11/4/2014 009124 GERARDO, FRANCISCO Ref000081205 178553 11/4/2014 .009131 INVESTMENTS LLC, PRAARR Ref000081213 178554 11/4/2014 009093 INVESTMENTS, LLC., MARTINGALE Ref000080575 178555 11/4/2014 009128 INVESTMENTS, LLC., MARTINGALE Ref000081209 178556 11/4/2014 009092 JARAMILLO, JOSEPH Ref000080574 PO # Description/Account Amount UB Refund Cst #046868 6051.20103 29.52 Total : 29.52 UB Refund Cst #054608 6051.20103 101.82 Total : 101.82 UB Refund Cst #054453 6051.20103 59.29 Total : 59.29 UB Refund Cst #054477 6051.20103 59.37 Total : 59.37 UB Refund Cst #041770 6051.20103 46.55 Total : 46.55 UB Refund Cst #046551 6051.20103 122.25 Total : 122.25 UB Refund Cst#054571 6051.20103 95.45 Total : 95.45 UB Refund Cst #054313 6051.20103 444.85 Total : 444.85 UB Refund Cst #054296 6051.20103 565.90 Total : 565.90 UB Refund Cst #054485 vchlist Check List Page: 35 10/28/2014 3:21:32PM City of Lynwood Bank code : Voucher apbank Date_ Vendor Invoice PO # Description/Account 178556 11/4/2014 009092 JARAMILLO, JOSEPH (Continued) 6051.20103 178557 11/4/2014 009089 LEON, RICARDO Ref000080571 UB Refund Cst #054401 6051.20103 178558 11/4/2014 '009003 MARK, RYAN Ref000080569 UB Refund Cst #053963 6051.20103 178559 11/4/2014 009087 MARTINEZ, SAUL Ref000080568 UB Refund Cst #053899 6051.20103 178560 11/4/2014 009126 NAVARRO, RICARDO Ref000081207 UB Refund Cst #049953 6051.20103 178561 11/4/2014 009127 PLESICH, DENNIS Ref000081208 UB Refund Cst #053942 6051.20103 178562 11/4/2014 009088 PROPERTIES, FOCUS INVESTMENTS Ref000080570 UB Refund Cst#054261 6051.20103 178563 11/4/2014 '009123 RIPPLINGER, FRANCES A. Ref000081204 UB Refund Cst #045250 6051.20103 178564 11/4/2014 '009094 RUIZ, ARNULFO Ref000080576 UB Refund Cst#054327 6051.20103 178565 11/4/2014 009085 RUIZ, MANUEL Ref000080566 UB Refund Cst #047447 6051.20103 Total Total Total Total Total Total Total Total Total Amount 13.35 13.35 35.66 35.66 69.18 69.18 45.21 45.21 18.02 18.02 2,541.95 2,541.95 48.40 48.40 20.00 20.00 34.98 34.98 59.78 vchlist Check List Page: 36 10/28/2014 3:21:32PM City of Lynwood Bank code : apbank Voucher Date Vendor 178565 11/4/2014 009085 009085 RUIZ, MANUEL 178566 11/4/2014 009086 THOMAS, NICHOLUS 178567 11/4/2014 009129 VASQUEZ, ZULEMA 178568 11/4/2014 009090 WEST, LP, I1-14 PROPERTY 22 Vouchers for bank code : apbank 22 Vouchers in this report Invoice (Continued) Ref000080567 Ref000081210 Ref000080572 Ref000081211 PO # Description/Account UB Refund Cst #053067 6051.20103 UB Refund Cst #054336 6051.20103 UB Refund Cst #054449 6051.20103 UB Refund Cst #054449 6051.20103 Amount Total : 59.78 4.16 Total : 4.16 3.84 Total : 3.84 41.34 64.33 Total : 105.67 Bank total : 4,525.20 Total vouchers : 4,525.20 vchlist Check List Paye: 37 10/29/2014 10:20:36A'M City of Lynwood Bank code : apbank Voucher Date Vendor 178572 11/4/2014' 001991 LEGISLATIVE ADVOCACY GROUP 178573 11/4/2014 008890 TAFOYA AND GARCIA, LLP 2 Vouchers for bank code : apbank 2 Vouchers in this report Invoice PO # Description/Account Amount 5614 LOBBYING SERVICES -4/2014 02-001762 1011.30.275.62015 5,000.00 Total : 5,000.00 10991 LEGAL SERVICES -4/2014 02-001763 1011.30.265.62002 463.00 Total : 463.00 Bank total : 5,463.00 Total vouchers : 5,463.00 AGENDA STAFF REPORT DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City Manager—� PREPARED BY: Amanda Roberson, Finance Director Deborah Barrios, Accounting Technician SUBJECT: Purchases and Service Agreements Executed under the City Manager's $15,000 Purchasing Authority for the Period of July 1, 2014 through September 30, 2014 Recommendation: Staff recommends that the City Council receive and file this report. Background: The City of Lynwood's Purchasing Procedures (established by Ordinance No. 1571, Section 6-3.10) gives the City Manager (the City's Purchasing Officer) authority to sign on behalf of the City of Lynwood, all purchase orders and/or contracts for procuring supplies, equipment, routine services, and professional services which do not exceed a total of Fifteen Thousand Dollars ($15,000.00). Discussion & Analysis: Per the Purchasing Procedures (Ordinance No. 1571, Section 6-3.11, a -b) the City Manager must prepare and submit a report on a semi-annual basis, to the City Council. This report shall account for all purchases of supplies, equipment, or routine services, and all contracts for professional services exceeding Five Thousand Dollars ($5,000.00) which were made without prior City Council approval during the preceding six months. Per Council's request, this report is for the preceding three months and will continue to be reported every three months. AGENDA ITEM /v Attachment "A" provides a listing of purchases of supplies, equipment or routine services and contracts over $5,000, but not exceeding $1.5,000, which were executed during the period of July 1, 2014 through September 30, 2014. This report includes: • Vendor Number • Vendor Name • Description • PO Total • Outstanding Balance • Department • Purchase Order, Resolution or Contract Fiscal Impact: All purchases are within the budgeted amount for each department. Coordinated With: City Attorney's Office Attachment: "A" — List of purchases for supplies, equipment, services, and contracts totaling over $5,000. 2 Attachment A PURCHASE ORDERS AND CONTRACTS ABOVE $5,000 - ISSUED JULY 1, 2014 THROUGH SEPTEMBER 30, 2014 VENDOR NO. VENDOR NAME DESCRIPTION PURCHASE ORDER TOTAL OUTSTANDING BALANCE DEPARTMENT PURCHASE ORDERS CONTRACTS 001261 ALLIED INTERNATIONAL JANITORIAL SUPPLIES $15,000.00 $15,000.00 PUBLIC WORKS PURCHASE ORDER 000926 AMERICAN TRANSPORTATION SYSTEM CHARTER BUS SVCS. 8,000.00 3,402.30 RECREATION PURCHASE ORDER 000556 BLX GROUP ARBITRAGE REBATE REPORTS 7,700.00 3,200.00 FINANCE CONTRACT 000199 CHARLES ABOTT ASSOC. LANDSCAPE & LIGHTING ASSESMENT 7,492.50 2,497.50 PUBLIC WORKS PURCHASE ORDER 003984 CT & F EMERGENCY ST. LIGHT REPAIRS 16,569.00 669.00 PUBLIC WORKS PURCHASE ORDER 001479 DAVE BANG ASSOC. REPAIR/INSTALL PLAYGROUND EQUIP. 14,749.99 - PUBLIC WORKS PURCHASE ORDER 008526 STEPHEN DORECK EQUIPMENT RENTALS EMERGENCY WORK & REPAIRS 37,234.24 22,734.24 PUBLIC WORKS PURCHASE ORDER 006869 EVENT SERVICES HOT/COLD SINK RENTAL 5,273.90 - COMMUNITY DEVELOPMENT PURCHASE ORDER 001201 FERGUSION WATER WORKS FIRE HYDRANTS 14,125.96 14,125.96 PUBLIC WORKS PURCHASE ORDER 000608 HUB INTERNATIONAL PRIVATE EVENT INSURANCE 14,000.00 7,808.19 RECREATION PURCHASE ORDER 000676 IDEAL LIGHTING LIGHTING MATERIALS 8,000.00 6,996.65 PUBLIC WORKS PURCHASE ORDER 000844 J & G GRAPHICS PRINTING SERVICE 10 306.63 8,680.14 VARIOUS PURCHASE ORDER 009103 JHM SUPPLY IRRIGATION MATERIALS 5,000.00 3,188.58 PUBLIC WORKS PURCHASE ORDER 008894 VALLEYCREST LANDSCAPE IRRIGATION SYSTEM REPAIR 13,692.00 - PUBLIC WORKS PURCHASE ORDER 002598 MAYFIELD BUS LINES TRANSPORTATION SVCS 11,650.00 7,335.00 RECREATION PURCHASE ORDER 005256 MONJARAS & WISMEYER ACCOMMODATION SVCS 5,484.20 1,431.20 HUMAN RESOURCES CONTRACT 006289 MUNISERVICES PROPERTY TAX SVCS. 11,600.00 8929.50 FINANCE CONTRACT 004111 NATIONAL RENTAL FENCE RENTAL 6,332.56 4,384.08 PUBLIC WORKS PURCHASE ORDER 007340 NEOGOV PERSONAL USER 5,000.00 HUMAN RESOURCES PURCHASE ORDER 005588 PLUMBERS DEPOT PLUMBING REPAIR 6,000.00 6,000.00 PUBLIC WORKS PURCHASE ORDER 000154 PRINTCO PRINTING SVCS. 8,500.00 8,179.28 PUBLIC WORKS PURCHASE ORDER 001142 QUILL OPERATING SUPPLIES 5,500.80 5,000.00 HUMAN RESOURCES PURCHASE ORDER 008805 RPW SERVICES GROPHER CONTROL 6,270.00 5,828.25 PUBLIC WORKS PURCHASE ORDER 008914 MIGUEL SOLIS WEED ABATEMENT 7,000.00 2,910.00 DEV. SVCS. PURCHASE ORDER 00007 WOODROW TAYLOR HEARING OFFICER 5,000.00 5,000.00 PUBLIC RELATIONS CONTRACT 005545 TRAFFIC MANAGEMENT EMGY TRAFFIC CONTROL 6,000.00 6,000.00 PUBLIC WORKS PURCHASE ORDER 008716 TRUCK PROS REPLACE LIFT GATE 5,197.20 10.40 PUBLIC WORKS PURCHASE ORDER 007187 US POSTMASTER POSTAGE 6,500.00 HUMAN RESOURCES PURCHASE ORDER 009100 WATERWORKS TECH ICONSULTING SVCS. 14 000.00 14 000.00 PUBLIC WORKS PURCHASE ORDER Attachment A ACTUAL PAYMENTS ABOVE $5,000 - JULY 1, 2014 THROUGH SEPTEMBER 30, 2014 VENDOR NO. VENDOR NAME DESCRIPTION AMOUNT DEPARTMENT •• ■ 001594 CITY OF LOS ANGELES LARA MEMBERSHIP $5,073.74 PUBLIC WORKS 003984 CT & F EMERGENCY ST. LIGHT REPAIR 15,900.00 PUBLIC WORKS 001479 DAVE BANG ASSOC. PLAYGROUND EQUIPMENT 14,749.99 PUBLIC WORKS 008526 DORECK EQUIP.RENTALS EMERGENCY WATER LEAK REPAIR 14,500.00 PUBLIC WORKS 006869 EVENT SERVICES SINK RENTALIFARMERS MARKET 5,273.90 COMMUNITY DEVELOPMENT 000608 HUB INTERNATIONAL PRIVATE RENTAL LIABILITY INSURANCE 6,191.81 RECREATION 008894 VALLEYCREST LANDSCAPE MAINT. IRRIGATION SYSTEM REPAIR 13,692.00 PUBLIC WORKS 007340 NEOGOV APPLICANT TRACKING LICENSE 5,000.00 HUMAN RESOURCES 008716 TRUCK PROS LIFT GATE REPAIR 5,186.80 PUBLIC WORKS 007187 U.S. POSTMASTER BUILK MAILING - NEWSLETTER 6,500.00 PUBLIC RELATIONS 008994 WILLDAN LINEAR PK GEOTECHNICAL SVCS. 9,840.00 COMMUNITY DEVELOPMENT The above may include payments made against a purchase order or contract issued in a prior quarter. *Expenditures were for emergency repairs. Council approval is required as total vendor expenditures exceed the City Manager authority level of $15,000. cOP' N AGENDA STAFF REPORT DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City Manager���' PREPARED BY: Yolanda Rodriguez, City Treasurer� Sheila Hardin Deputy Cit Treasure '�" 9� p Y y SUBJECT: Treasurer's Quarterly Investment Report Recommendation: It is recommended that the City of Lynwood receive and file the attached Quarterly Investment Report. The following information provided .in this report highlights the investment activity for the 1St quarter ending September 30, 2014. Background: Due to the crisis caused by the Orange County investment pool, the State Legislature in 1995 enacted SB564 and SB866. These laws were enacted as State Statutes to impose certain mandates regarding investments with public funds. The statutes have imposed the following mandates: 1. Annual adoption of an Investment Policy that incorporates changes mandated by the State. 2. Quarterly Investment Reports presented to the Legislative Body or Board Members. 3. Restriction on the use of certain investment instruments. The purpose of the Treasurer's report is to update the City Council and the public of the status of the City's cash balances and investments. This report includes reconciliation between cash and investment balances, a schedule of all investments, and a report providing information on all investments types, costs, interest rates, maturity dates and current market value. AGENDA ITEM I I The market value of securities fluctuates, depending on how interest rates perform. When interest rates decrease, the market value of the securities in the City's portfolio will likely increase and when the interest rates increase, the market .value of the securities will likely decrease. The City's practice is to, buy and hold investments until maturity so changes in the market price do not affect the City's investment principal. Short-term excess cash is primarily invested in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. LAIF is a high quality investment available in terms of safety, liquidity and yield. The City's cash and investment portfolio is sufficiently liquid to meet expected expenditures for the coming six months. The majority of property tax revenues are received from the County in December and April. The vast majority of cash held by the City is deposited into the Local Agency Investment Fund and can be withdrawn at any time. There are eight petty cash funds totaling $3,300.00 currently being used by. various departments. There are two change funds totaling $640.00; Water Billing $600.00 and Recreation $40.00. The total amount of Non Sufficient Funds (NSF) from customers for the 1st quarter reporting is $5,159.45 of which, $4,056.62 has been collected. The remaining balance of Non Sufficient Funds for the 1st quarter outstanding is $1,102.83. The market valuation is provided by FTN Main Street Capital .Advisors and all of the investments are in compliance with California Government Code Sections 53600 et seq. and the City's investment policy. Reports prepared by FTN Main Street Capital Advisors are as follows: • Portfolio Summary • Investment Policy Compliance Report • Historical Earnings & Book Rate • Portfolio Summary - Management • Portfolio Details Investments Report • Inventory by Maturity Report • Credit Rating Report • Interest Earnings Summary • Interest Earnings Report • Monthly Economic & Market Update Report Fiscal Impact: The action recommended in this report will not have a fiscal impact on the City. CITY OF LYNWOOD QUARTERLY REPORT September 30, 2014 MASTER SUMMARY AVERAGE BOOK PERCENTAGE (%) DAYS TO DESCRIPTION VALUE PORTFOLIO MATURITY INVESTMENTS* 29,228,247.54 100% CERTIFICATE OF DEPOSIT/TIME DEPOSIT/ MONEY MARKET/CUSTODY HOLDINGS 6,866,608.64 CHECKING ACCOUNT 6,869,042.96 SAVINGS ACCOUNT 0.00 TOTAL AVERAGES $ 13,735,651.60 TOTAL INVESTMENTS & AVERAGES *See Report Prepared by Main Street Capital Advisors September 2014 (Autosaved) $ 42,963,899.14 I certify that this report accurately reflects all pooled investment policy statements adopted by the City Council on August 15, 1995. A copy of this policy is available at the office of the City Clerk. The Investment Program herein shown provides sufficient cash flow liquidy to meet 3 to 6 months estimated expenditures. CITY OF LYNWOOD QUARTERLY INVESTMENT REPORT September 30, 2014 Schedule of City Cash & Investments: This schedule provides information on the cash and investments managed by the City. Money Market/Certificate of Deposit (CD) JP Morgan Chase - Section 108 MMA JP Morgan Chase - Money Market Account JP Morgan Chase - Parking Enforcement US Bank - Certificate of Deposit US Bank - Fagade Improvement US Bank - City of Lynwood Total Demand Deposits General Account US Bank - Economic Development US Bank - Housing Authority A US Bank - Housing Authority B US Bank - City HCDA US Bank - City Home Program US Bank - Taxable Tabs US Bank - Lyn Tr. Center Unf Wrkr US Bank - Money Market Account US Bank - US Dept. of HUD/Section 108 US Bank - RORF Successor Agency US Bank - Lynwood Disaster Relief Fund US Bank - Settlement Remittance Fund Total Savings Account Bank of America - Parking Enforcement $ " 1,826,290.19 $ 77,003.99 Quarterly Interest Credit $ Balance Interest 104.79 F/Y to Date $ 3,848,459.68 $ 481.48 $ 4,589.15 $ 1,857,147.51 $ 232.35 $ 2,214.58 $ 1,016,540.94 $ 121.90 $ 121.90 $ 81,839.91 $ 20.64 $ 102.23 58,085.81 $ 0.70 $ 1.40 $ 4,534.79 $ 0.55 $ 1.10 $ 6,866,608.64 $ 857.62 $ 7,030.36 $ " 1,826,290.19 $ 77,003.99 $ 6,772.17 $ 18,000.09 $ 104.79 $ 34,144.00 $ 1,834,809.45 $ 2,791.24 $ 49,028.48 $ 170,048.96 $ 2,038,140.63 $ 5,000.00 $ 806,908.97- $ 6,869,042.96 Closed Money Market Fund - A Money Market fund is a type of mutual fund that invest in short term debt securities of agenies of the U.S. Government, banks, corporations and U.S. Treasury Bills. Some advantages of a money market fund over savings and CDs are high liquidity, low risk, and competive yields. The City currently has a total of five MMA accounts within the City's investment portfolio. Certificate of Deposit -A Certificate of Depositor CD, is a time deposit. They are similar to savings accounts in that they are insured and relatively risk-free. They are different from savings accounts in that they usually are for a fixed term and a fixed interest rae. CDs are inteded to be held until maturity, at which time, the money may be withdrawn together with the accrued interest. The City currently has one CD within the City's investment portfolio Demand Deposits - Also known as "cash in the bank", this is the balance of the City's checking account with US Bank, from which virtually all obligations are paid. CITY OF LYNWOOD QUARTERLY REPORT September 30, 2014 LAIF Daily.23% - Quarter.23% Interest Date Issuer Investment Balance Received Received State of California LAIF $ 18,989,430.71 9,662.14 7/15/2014 Local Agency Investment Fund (LAIF): The Local Agency Investment Fund is managed by the State Treasurer's Office Investment Division through the Pooled Money Investment Account (PIMA). The LAIF allows cities, counties and special districts to place money in a major portfolio and to use the expertise of their Investment Division staff, with no additional cost to taxpayers. Participating agencies can withdraw their funds from the LAIF at any time. The State Treasurer invests money safely and prudently while minimizing the service costs and maximizing the service costs and maximizing the investment yields. These investments help manage cash flow and enhance financial security. The interest earned from the LAIF is distribued quarterly. (See Chart Below) Pooled Money Investment Account Portfolio Composition 56.5 Billion 9/30/2014 September 2014 (Autosaved) Treasuries Mortgages Agenciesi CDs/BNs Time Deposits €mm Now Accounts Commercial Paper Corporate Bonds Loans Loans Corporate Commercia Now Time CDs/BNs ' Agencies Mortgages Treasuries Bonds I Paper Accounts Deposits r�Series2 1.85% 1 0.00% 1 7.72% 1 0.00% 9.00% 17.49% 7.50% 0.19% 56.25% September 2014 (Autosaved) CITY OF LYNWOOD QUARTERLY REPORT, 30 -Sep -14 PORTFOLIO SUMMARY PAR MARKET BOOK INVESTMENTS VALUE VALUE VALUE *Money Market Funds LAIF Federal Agency Treasury Coupon Securities Federal Agency - Callable CD -FDIC TOTAL *Money Market Fund held at Goldman Sach $ 161,816.83 $ 161,816.83 $ 139,984.33 $ 18,989,430.71 $ 18,989,430.71 $ 18,989,430.71 $ 3,500,000.00 $ 3,504,090.00 $ 3,493,001.00 $ 2,000,000.00 $ 1,992,968.75 $ 1,986,171.88 $ 1,000,000.00 $ 999,795.00 $ 1,000,500.00 $ 3,577,000.00 $ 3,588,829.23 $ 3,575,112.25 $ 29,228,247.54 $ 29,236,930.52 $ 29,184,200.17 Schedule of City Cash & Investments: This schedule provides information on the cash and investments managed by the City. Time Deposit/MM/Certificate of Deposit Balance Maturity Date Interest JP Morgan Chase (Section 108) $ 3,848,459.68 N/A $ 481.48 JP Morgan Chase - Money Market Account $ 1,857,147.51 N/A $ 232.35 JP Morgan Chase - Parking Enforcement $ 1,016,540.94 N/A $ 121.90 US BANK - CD $ 81,839.91 March -14 $ 20.64 US Bank - Fagade Improvement $ 58,085.81 N/A $ 0.70 US Bank - City of Lynwood $ 4,534.79 N/A $ 0.55 TOTAL $ 6,866,608.64 $ 857.62 Corporate Checking Accounts Balance General Account $ 1,826,290.19 US Bank - City HCDA $ 104.79 US Bank - City Home Program $ 34,144.00 US Bank - Economic Development $ 77,003.99 US Bank - Housing Authority A $ 6,772.17 US Bank - Housing Authority B $ 18,000.09 US Bank - Lyn Tr. Center Unf Wrkr $ 2,791.24 US Bank - City of Lynwood $ 49,028.48 US Bank - RORF Successor Agency $ 2,038,140.63 US Bank - Taxable Tabs Housing Proj. $ 1,834,809.45 US Bank - US Dept. of HUD/Section 108 $ 170,048.96 US Bank - Lynwood Disaster Relief Fund $ 5,000.00 US Bank - Settlement Remittance Fund $ 806,908.97 TOTAL $ 6,869,042.96 Savings Account Bank of America - Parking Enforcement $ September 2014 (Autosaved) Investments Managed by Main Street Cash & Investments Per Treasurer's Reports CITY OF LYNWOOD QUARTERLY REPORT 30 -Sep -14 BALANCES PER MONTH 2014 2013 Jan - Mar iApr -June ' July -Sept Oct -Dec $ 26,162,479.32 $ 31,196,752.90 $ 29,228,247.54 $ 23,622,158.05 $ 16,573,499.69 $ 16,720,621.15; $ 13,735,651.60 $ 16,246,590.14 $ 42,735,979.01 $ 47,917,374.05 $ 42,963,899.14 $ 39,868,748.19 BALANCES PER STATEMENT DEMAND DEPOSIT ACCOUNTS *Debits & Credits may include funds transferred to and from Laif Jul -14 Balances per Statement Beginning Credits Debits Ending US Bank - General Account* $ 4,320,905.35 $ 3,335,585.14 $ 5,905,052.02 $ 1,751,438.47 US Bank - Economic Development $ 149,858.99 0.00 72,855.00 $ 77,003.99 US Bank - RORF - Successor Agency $ 3,299,391.20 $ - $ 70,173.66 $ 3,229,217.54 Aug -14 Balances per Statement Beginning Credits ' Debits Ending US Bank - General Account* $ 1,751,438.47 $ S,737,607.63 $ 6,289,562.50 $ 1,199,483.60 US Bank - Economic Development $ 77,003.99 $ - $ - $ 77,003.99 US Bank - RORF -Successor Agency $ 3,229,217.54 $ 3,059.61 $ 1,196,096.95 $ 2,036,180.20 Sep -14. Balances per Statement Beginning Credits Debits Ending US Bank - General Account $ 1,199,483.60 $ 5,548,647.96 $ 4,921,841.36 $ 1,826,290.20 US Bank - Economic Development $ 77,003.99 $ - $ - $ 77,003.99 US Bank - RORF - Successor Agency $ 2,036,180.20 $ 6,212.80 $ 4,252.37 $ 2,038,140.63 *Debits & Credits may include funds transferred to and from Laif CITY OF LYNWOOD BOND REPORT 30-Sep-14 . PURCHASE TRUSTEE ACCOUNTS DATE PAR VALUE MARKET VALUE Lynwood Public Financing Authority Oct-99 $1,310,000.00 0.00 Tax Allocation Bonds, Series 1999, Alameda U S Bank Coporate Trust Services Lynwood Public Financing Authority Aug-03 $8,630,000.00 1,438,664.76 Lease Revenue Refunding Bonds 2003 A US Bank Coporate Trust Services Lynwood Public Financing Authority . Oct-99 $10,235,000.00 0.00 Tax Allocation Bonds, Series 1999,Series A U S Bank Corporate Trust Services Lynwood Public Financing Authority Oct-99 $3,425,000.00 0.00 Tax Allocation Bonds, Series B U S Bank Corporate Trust Services Lynwood Public Financing Authority Oct-99 $3,760,000.00 0.00 Lease Revenue Bonds, Series 1999 US Bank Corporate Trust Services Lynwood Utility Authority Nov-03 $6,930,000.00 0.00 Series 03 COI ACCOUNT BNY Trust Company Lynwood Utility Authority May-09 $9,755,000.00 3,958,666.71 Enterprise Refunding Revenue Bond, 2008 Series A BNY Trust Company Lynwood Untility Authority Nov-08 $5,732,000.00 573,500.00 Enterprise Revenue Bond 2009 Series A BNY Trust Company Lynwood Public Finance Authority Lease Revenue Bond, Civic Center Series 2010A Aug-10 $9,000,000.00 5,136,451.10 US Bank Corporate Trust Services Lynwood Redevelopment Agency Mar-11 $18,480,000.00 19,077,920.19 Tax Allocation Bonds, Series 2011, Series A Fiscal Agent Activities US Bank Corporate Trust Services Lynwood Redevelopment Agency Mar-11 $5,660,000.00 554,529.51 Tax Allocation Bonds, Series 2011, Series B Fiscal Agent Activities US Bank Corporate Trust. Services September 2014 (Autosaved) Lynwood - Portfolio Management Portfolio Management Portfolio Summary September 30, 2014 Par Market Book % or Days to YTU YTM Investrnents Value Value Value Portfolio Term Maturity 360 Equiv. 3435 Equiv- Money Market Funds 181.81&93 161,816-83 101,1315.83 0.55 1 1 0-010 0.010 LATF 18.989j430-71 18,989,430.71 18.989.430.71 65.0t 1 1 0.243 0246 Corporate Hates 750=oO 748.2t2-31 749.701.08 2.57 1,095 1,087 5.337 1:358 Federal Agency 3=.00.00 2,995,030.00 Z996.264.1590 1028 1,310 743 0.839 0-850 Treasury Coupon Securities 1.500000x0 1.487,107.50 1,487,805.38 5.09 1.397 1,201 1.183 1200 Federal Agency C_:agable 1,000,000 .00 995,470.00 1,000,361.95 3.42 1.460 1.030 0.908 0.918 CD -FDIC 3.828,000.00 3.838,931 -18 3.826,325.30 13.1D 1.086 655 1,06D 1.075 29,229,247.54 29,214,899.03 29,211,705.75 100.00% 426 286 0.508 0.515 Investimnts Cash and Ar-cnwd Interest Accnjed Interest at Purchase 75-99 75.89 Subtotal 75.80 75.09 Total Cash and Investments 29,229,247.54 29,214,974.92 29,211,781.634 426 286 0.508 0.515 Total Earnings September 30 Month Ending Fiscal Year To Date Current Year 13,442.78 38,598.96 Average Daily Balance 31,072,296.88 31,782,667.79 Effective Rate of Return 0.53%, 0.48% 10-9-14 TTN Finaftial Main Street Advisors, Pick PNfips Reporting period 09/01r2014-0913012014 Data updated:. SET PM?#1: 1 W912014 12:26 Run DaleIUMMM - iZW Portfolio LYNW AP: PM (PM_PMI) 72.11 ReperlVer.7J5 14 I"-- FTN FINANCIAL. Investment Policy Compliance ZW-1 MAINST 4.rn- Aoviscws 9/30/2014 City of Lynwood Parameters.; ...... . n ,Z n Weighted Average Maturity Weighted Average Maturity (WAM) must be less than 2.5 years Yes: 0.78 Yrs Liquidity At least 30% of the portfolio must have maturities of 1 year or less Yes: 73.1% U.S. Treasuries No sector limit, no issuer limit, maximum maturity 5 years Yes: 5.1% U.S. Federal Agencies 50% sector limit, no issuer limit (FHLB, FFCB, FNMA, FHLMQ, maximum maturity 5 years Yes: 13.7% 30% sector limit, issuer limit no greater than FDIC insured limit (currently $250,000), max maturity 5 years, Negotiable Certificates of Deposit issued by national/state charter banks or savings and loan associations Yes: 13.1% Non -Negotiable Certificates of 25% sector limit, no issuer limit, issued by national/state charter banks or savings and loan associations, Deposit collateralized according to State Code Yes: 0.0% 25% sector limit, 2% per issuer, maximum maturity 270 days, rated A-1+ S&P/P-1 Moody's, issued by a Commercial Paper domestic corporation w/ at least $500 million of assets and A- (S&P)/A3 (Moody;s) long term debt Yes: 0.0% LAIF No sector limit, issuer limit is $40 million Yes: $19.0 (million) 30% sectors limit, 2% issuer limit (includes CP in aggregate), maximum maturity 5 years, rated at least A- Corporate Medium Term Notes by S&P, Aa3 by Moody's, or A- by Fitch Yes: 2.6% Money Market Mutual Funds Sector limit 20%, issuer limit 10%, Aaa (S&P) and AAA (Moody's) 1 Yes: 0.6% 1 Collateralized Bank Deposits No sector limit, collateralized according to State Code Yes: 0.0% wp-- FTN FINANCIAL. Historical Earnings and Book Rate of Return Performance MAW S-T'Rrarr ADviso" 9/30/2014 City of Lynwood Fiscal Year -to -Date Earnings $160 - $140 zFY2013 oFY 2014 $120 . .............................. RFY 2015 $100 . ............... $80 .... ... .... ................................ . . ................. .. . ....... . . ..... . .... . ....... . ............ . P4 . - U :3 0 $60 - ...... ...... $40 �kl ; 41 $0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun 0.60% 0.50% 0.40% 0.30% 0.20% 0.10% 000% F M $11.3 $23.2 $33.4 $54.7 $63.9 $72.7 $88.2 $98.6 $109.8 $125.3 $135.8 0.40% $10.1 $24.6 $34.1 $51.3 $61.1 $70.7 $87.2 $96.6 $107.6 $123.5 $133.8 $144.8 $12.2 $25.2 $38.6 0.60% 0.50% 0.40% 0.30% 0.20% 0.10% 000% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun ?Frsca rYTD, Oct::� 0.44% 0 Portfolio --W— Benchmark 0.48% 0.39% 0.40% Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun ?Frsca rYTD, Oct::� 0.44% 0.46% 0.48% 0.39% 0.40% 0.42% rP 0.05% 0.06% 0.06% 1 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% *Benchmark: 24 Month Moving Average of 60% LAIF and 40% 1-3 Year Agency is Lynwood - Portfolio Management Portfolio Management Portfolio Details - Investments September 30, 2014 Page 2 Total and Average 31,072,296.88 29,229,247.54 29,214,899.03 29,211,705.75 0.508 0.515 286 Portfolio LYNW Data Updated: SET _PMM: 10/09/2014 12:26 AP Run Date: 1 0/0912 01 4 - 12:26 PM (PRF_PM2) 7.3.0 17 Average Purchase Stated YTM YTM Days to Maturity CUSIP Investment # Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date CD -FDIC 02006LFB4 10071 Ally Bank 06/11/2014 248,000.00 248,000.00 248,000.00 1.100 1.085 1.100 985 06/12/2017 02587DLLO 10053 American Express Bank 10/18/2012 245,000.00 245,000.00 245,000.00 0.850 0.838 0.850 111 01/20/2015 06740KGZ4 10072 Barclays Bank 07/03/2014 245,000.00 245,000.00 244,667.18 1.150 1.019 1.033 1,006 07/03/2017 20451PADS 10036 Compass Bank 06129/2012 250,000.00 251,526.33 250,000.00 1.150 1.134 1.150 271 06/29/2015 06426RS95 10076 Bank of China 08128/2014 245,000.00 245,628.08 245,000.00 0.650 0.641 0.650 330 08127/2015 17284CBW3 10059 Cit Bank 04/17/2013 150,000.00 149,226.26 150,000.00 0.900 0.888 0.901 929 04117/2017 2546714QO 10075 Discover Bank 08/21/2014 245,000.00 246,022.19 244,540.43 1.750 1.777 1.802 1,419 08/20/2018 29976DNQ9 10050 Everbank 09/19/2012 245,000.00 245,356.06 245,000.00 0.900 , 0.888 0.901 714 09/14/2016 3616OXG27 10037 General Electric Bank 06/29/2012 250,000.00 252,612.38 250,000.00 1.350 1.332 1.351 637 06/29/2016 38143APB5 10032 Goldman Sachs Bank 04/04/2012 250,000.00 250,000.00 250,000.00 1.050 1.036 1.050 187 04/0612015 59013JBB4 10077 Merick Bank 08/29/2014 248,000.00 248,114.60 248,000.00 0.850 0.840 0.851 698 08/29/2016 700654AUO 10079 Park National Bank 09/22/2014 248,000.00 248,363.87 247,877.53 0.900 0.914 0.927 719 09/19/2016 74267GUA3 10062 PrivateBank & Trust 10/1812013 247,000.00 247,000.00 246,713.99 0.700 0.643 0.652 369 10/05/2015 786580U40 10039 SAFRA National Bank 07/10/2012 222,000.00 222,000.00 221,868.57 0.700 0.937 0.950 89 12/29/2014 856284Y73 10073 State Bank of India 08/01/2014 245,000.00 245,000.00 244,657.60 1.200 1.234 1.252 1,034 07131/2017 795450PA7 10044 Salllie Mae Bank 08/22/2012 245,000.00 248,081.41 245,000.00 1.700 1.678 1.701 1,056 08/22/2017 Subtotal and Average 3,824,263.87 3,828,000.00 3,836,931.18 3,826,325.30 1.060 1.075 655 Total and Average 31,072,296.88 29,229,247.54 29,214,899.03 29,211,705.75 0.508 0.515 286 Portfolio LYNW Data Updated: SET _PMM: 10/09/2014 12:26 AP Run Date: 1 0/0912 01 4 - 12:26 PM (PRF_PM2) 7.3.0 17 Lynwood - Maturity Report Inventory by Maturity Report September 30; 2014 Sec. Purchase Book Current Maturity Maturity Total Par ........... ........................... YTM .. Days to CUSIP Investment# Fund Type Issuer Date Value Rate Date Amount Days Value 360 365 Maturity 9001 10000 LYNL PA2 LAIF 07/01/2014 18,989,430.71 0.246 18,969,430.71 1 18,989,430.71 0.243 0.246 1 9000 10011 LYN PA1 Goldman Sach Govt MMF 07/01/2014 161,816.83 0.010 161,816.83 1 161,816.83 0.010 0.010 1 7865BOU40 10039 LYN MC2 SAFRA National Bank 07/10/2012 221,868.57 0.700 12/29/2014 222,000.00 902 222,000.00 0.937 0.950 89 02587DLLO 10053 LYN MC2 American Express Bank 10/18/2012 245,000.00 0.850 01/20/2015 245,000.00 824 245,000.00 0.838 0.850 111 38143APB5 10032 LYN MC2 Goldman Sachs Bank 04/04/2012 250,000.00 1.050 04/06/2015 250,000.00 1,097 250,000.00 1.036 1.050 187 3137EADD8 10034 LYN FAC FHLMC 1 05/15/2012 499,877.03 0.500 04/17/2015 500,000.00 1,067 500,000.00 0.538 0.546 198 20451PAD8 10036 LYN MC2 Compass Bank 06/29/2012 250,000.00 1.150 06/29/2015 250,000.00 1,095 250,000.00 1.134 1.150 271 06426RS95 10076 LYN MC2 Bank of China 08/28/2014 245,000.00 0.650 08/27/2015 245,000.00 364 245,000.00 0.641 0.650 330 3135GONV1 10054 LYN FAC FNMA 10/29/2012 500,144.64 0.500 09/28/2015 500,000.00 1,064 500,000.00 0.464 0.471 362 74267GUA3 10062 LYN MC2 PrivateBank & Trust 10/18/2013 246,713.99 0.700 10/05/2015 247,000.00 717 247,000.00 0.643 0.652 369 3133ECBJ2 10056 LYN FAC FFCB 12/28/2012 499,886.80 0.430 11/16/2015 500,000.00 1,053 500,000.00 0.444 0.450 411 3616OXG27 10037 LYN MC2 General Electric Bank 06/29/2012 250,000.00 1.350 06/29/2016 250,000.00 1,461 250,000.00 1.332 1.351 637 59013JBB4 10077 LYN MC2 Merick Bank 08/29/2014 248,000.00 0.850 08/29/2016 248,000.00 731 248,000.00 0.840 0.851 698 29976DNQ9 10050 LYN MC2 Everbank 09/19/2012 245,000.00 0.900 09/14/2016 245,000.00 1,456 245,000.00 0.888 0.901 714 700654AUO 10079 LYN MC2 Park National Bank 09/22/2014 247,877.53 0.900 09/19/2016 248,000.00 728 248,000.00 0.914 0.927 719 3137EADS5 10061 LYN FAC FHLMC 08/29/2013 498,880.00 0.875 10/14/2016 500,000.00 1,142 500,000.00 0.976 0.990 744 3135GOYW7 10064 LYN MC1 FNMA 11/27/2013 500,466.70 0.750 11/25/2016 500,000.00 1,094 500,000.00 0.696 0.706 786 91282BA91 10070 LYN TRC U.S. Treasury 04/30/2014 499,604.09 0.750 01/15/2017 500,000.00 991 500,000.00 0.774 0.785 837 17284CBW3 10059 LYN MC2 Cit Bank 04/17/2013 150,000.00 0.900 04/17/2017 150,000.00 1,461 150,000.00 0.888 0.901 929 02006LFB4 10071 LYN MC2 Ally Bank 06/11/2014 248,000.00 1.100 06/12/2017 248,000.00 1,097 248,000.00 1.085 1.100 985 06740KGZ4 10072 LYN MC2 Barclays Bank 07/03/2014 244,667.18 1.150 07/03/2017 245,000.00 1,096 245,000.00 1.019 1.033 1,006 856284Y73 10073 LYN MC2 State Bank of India 08/01/2014 244,657.60 1.200 07/31/2017 245,000.00 1,095 245,000.00 1.234 1.252 1,034 149121-6D8 10074 LYN MTN Caterpillar 08/20/2014 249,879.75 1.250 08/18/2017 250,000.00 1,094 250,000.00 1.250 1.267 1,052 795450PA7 10044 LYN MC2 Salllie Mae Bank 08/22/2012 245,000.00 1.700 08/22/2017 245,000.00 1,826 245,000.00 1.678 1.701 1,056 94974BGBO 10078 LYN MTN Wells Fargo 09/09/2014 249,784.49 1.400 09/08/2017 250,000.00 1,095 250,000.00 1.411 1.430 1,073 90331HMH3 10080 LYN MTN US Bank 09/12/2014 250,036.84 1.375 09/11/2017 250,000.00 1,095 250,000.00 1.351 1.370 1,076 912828UA6 10066 LYN TRC U.S. Treasury 01/30/2014 492,339.57 0.625 11/30/2017 500,000.00 1,400 500,000.00 1.106 1.121 1,156 3135GOTGB 10057 LYN FAC FNMA 02/19/2013 497,989.46 0.875 02/08/2018 500,000.00 1,815 500,000.00 0.985 0.998 1,226 3135GOWA7 10058 LYN MC1 FNMA 03/28/2013 499,895.25 1.125 03/28/2018 500,000.00 1,826 500,000.00 1.116 1.131 1,274 2546714QO 10075 LYN MC2 Discover Bank 08/21/2014 244,540.43 1.750 08/20/2018 245,000.00 1,460 245,000.00 1.777 1.602 1,419 3135GOYT4 10067 LYN FAC FNMA '. 03/12/2014 499,514.57 1.625 11/27/2018 500,000.00 1,721 500,000.00 1.627 1.649 1,518 91282SC24 10068 LYN TRC U.S. Treasury 03/24/2014 495,861.72 1.500 02/28/2019 500,000.00 1,802 500,000.00 1.673 1.696 1,611 Subtotal and Average 29,211,705.75 29,229,247.54 29,229,247.54 0.508 0.515 286 Net Maturities and Average 29,211,705.75 29,229,247.54 29,229,247.54 0.508 0.515 286 Portfolio LYNW Data Updated: SET _MAT: 10/09/2014 12:33 AP Run Date'. 10/09/2014 - 12:33 IM (PRF_IM) 7.1.1 Report Ver. 7.3.5 18 Lynwood - Credit Rating Credit Rating Report September 30, 2014 Sorted by Moody's - Investment Number 10080 USB SubTotal for Aa3 10074 CAT 10078 WF SubTotal for A2 10000 10032 10036 10037 10039 10044 10050 10053 10059 10062 10071 10072 10073 10075 10076 LAIF GOLD BBVASM GECAP SAFR SLMA FIRALL AXP CITBAK PVTB ALLY BACR SBIIN DISC BCHINA 90331HMH3 250,037.50 250,036.84 249,685.00 Aa3 AA- 09/12/2014 09/11/2017 250,037.50 149121-6D8 249,875.00 94974BGBO 249,780.00 9001 38143APB5 20451PAD8 3616OX G27 78658OU40 795450PA7 29976DNQ9 02587DLLO 17284CBW3 74267GUA3 02006LFB4 06740KGZ4 856284Y73 2546714QO 06426RS95 Data Updated: SET _CRE: 10/09/2014 12:29 Run Date: 10/09/2014 - 12:29 499,655.00 18,989,430.71 250,000.00 250,000.00 250,000.00 220,668..00 245,000.00 245, 000.00 245, 000.00 150,000.00 246,444.25 248,000.00 244,637.40 244,637.40 244,527.15 245,000.00 250,036.84 249,685.00 249,879.75 249,270.00 A2 249,784.49 249,257.81 A2 499,664.24 18,989,430.71 250,000.00 250,000.00 250,000.00 221,868.57 245,000.00 245,000.00 245,000.00 150,000.00 246,713.99 248,000.00 244,667.18 244,657.60 244,540.43 245,000.00 498,527.81 A 08/20/2014 08/18/2017 A+ 09/09/2014 09/08/2017 1,076 1.375 1.370 Purchase Book Market Moody's S&P Purchase Maturity Days To Stated 1,073 / of Investment # Issuer Security # Principal Value Value Rating Rating Date Date Maturity Rate YTM Total 10011 GSGF 9000 161,816.83 161,816.83 161,816.83 Aaa AAA 07/01/2014 None 1 0.010 0.010 0.55 10034 FHLMC 3137EADD8 499,340.00 499,877.03 501,085.00 Aaa AA+ 05/15/2012 04/17/2015 198 0.500 0.546 1.71 10054 FNMA 3135GONV1 500,425.00 500,144.64 501,490.00 Aaa AA+ 10/29/2012 09/28/2015 362 0.500 0.471 1.71 10056 FFCB 3133ECBJ2 499,715.00 499,888.80 500,265.00 Aaa AA+ 12/28/2012 11/16/2015 411 0.430 0.450 1.71 10057 FNMA 3135GOTG8 497,020.00 497,989.46 492,020.00 Aaa AA+ 02/19/2013 02/08/2018 1,226 0.875 0.998 1.70 10058 FNMA 3135GOWA7 499,850.00 499,895.25 495,295.00 Aaa AA+ 03/28/2013 03/28/2018 1,274 1.125 1.131 1.71 10061 FHLMC 3137EADS5 498,235.00 498,850.00 502,105.00 Aaa AA+ 08/29/2013 10/14/2016 744 0.875 0.990 1.71 10064 FNMA 3135GOYW7 500,650.00 500,466.70 500,175.00 Aaa AA+ 11/27/2013 11/25/2016 786 0.750 0.706 1.71 10066 USTR 912828UA6 490,722.66 492,339.57 490,975.00 Aaa AA+ 01/30/2014 11/30/2017 1,156 0.625 1.121 1.69 10067 FNMA 3135GOYT4 499,450.00 499,514.57 498,965.00 Aaa AA+ 03/12/2014 11/27/2018 1,518 1.625 1.649 1.71 10068 USTR 912828C24 495,371.09 495,861.72 496,445.00 Aaa AA+ 03/24/2014 02/28/2019 1,611 1.500 1.696 1.70 10070 USTR 912828A91 499,531.25 499,604.09 499,687.50 Aaa AA+ 04/30/2014 01/15/2017 837 0.750 0.785 1.71 SubTotal for Aaa 5,642,126.83 5,646,248.66 5,640,324.33 893 0.844 0.930 19.32 10080 USB SubTotal for Aa3 10074 CAT 10078 WF SubTotal for A2 10000 10032 10036 10037 10039 10044 10050 10053 10059 10062 10071 10072 10073 10075 10076 LAIF GOLD BBVASM GECAP SAFR SLMA FIRALL AXP CITBAK PVTB ALLY BACR SBIIN DISC BCHINA 90331HMH3 250,037.50 250,036.84 249,685.00 Aa3 AA- 09/12/2014 09/11/2017 250,037.50 149121-6D8 249,875.00 94974BGBO 249,780.00 9001 38143APB5 20451PAD8 3616OX G27 78658OU40 795450PA7 29976DNQ9 02587DLLO 17284CBW3 74267GUA3 02006LFB4 06740KGZ4 856284Y73 2546714QO 06426RS95 Data Updated: SET _CRE: 10/09/2014 12:29 Run Date: 10/09/2014 - 12:29 499,655.00 18,989,430.71 250,000.00 250,000.00 250,000.00 220,668..00 245,000.00 245, 000.00 245, 000.00 150,000.00 246,444.25 248,000.00 244,637.40 244,637.40 244,527.15 245,000.00 250,036.84 249,685.00 249,879.75 249,270.00 A2 249,784.49 249,257.81 A2 499,664.24 18,989,430.71 250,000.00 250,000.00 250,000.00 221,868.57 245,000.00 245,000.00 245,000.00 150,000.00 246,713.99 248,000.00 244,667.18 244,657.60 244,540.43 245,000.00 498,527.81 A 08/20/2014 08/18/2017 A+ 09/09/2014 09/08/2017 1,076 1.375 1.370 0.86 1076 1.375 1.370 0.86 1,052 1.250 1.267 0.86 1,073 1.400 1.430 0.86 1062 1.325 1.349 1.72 18,989,430.71 None None 07/01/2014 1 0.246 0.246 65.01 250,000.00 None None 04/04/2012 04/06/2015 187 1.050 1.050 0.86 251,526.33 None None 06/29/2012 06/29/2015 271 1.150 1.150 0.86 252,612.38 None None 06/29/2012 06/29/2016 637 1.350 1.351 0.86 222,000.00 None None 07/10/2012 12/29/2014 89 0.700 0.950 0.76 248,081.41 None None 08/22/2012 08/22/2017 1,056 1.700 1.701 0.84 245,356.06 None None 09/19/2012 09/14/2016 714 0.900 0.901 0.84 245,000.00 None None 10/18/2012 01/20/2015 111 0.850 0.850 0.84 149,226.26 None None 04/17/2013 04/17/2017 929 0.900 0.901 0.51 247,000.00 None None 10/18/2013 10/05/2015 369 0.700 0.652 0.84 248,000.00 None None 06/11/2014 06/12/2017 985 1.100 1.100 0.85 245,000.00 None None 07/03/2014 07/03/2017 1,006 1.150 1.033 0.84 245,000.00 None None 08/01/2014 07/31/2017 1,034 1.200 1.252 0.84 246,022.19 None None 08/21/2014 08/20/2018 1,419 1.750 1.802 0.84 245,628.08 None None 08/28/2014 08/27/2015 330 0.650 0.650 0.84 Portfolio LYNW AP CR (PRF -CR) 7.2.0 Report Ver. 7.3.5 19 Lynwood - Credit Rating Credit Rating Report Sorted by Moody's - Investment Number Page 2 Purchase Book Market Moody's S&P Purchase Maturity Days To Stated % of Investment # Issuer Security # Principal Value Value Rating Rating Date Date Maturity Rate YTM Total 10077 MERICK 59013JBB4 248,000.00 248,000.00 248,114.60 None None 08/29/2014 08/29/2016 698 0.850 0.851 0.85 10079 PRK 700654AUO 247,876.00 247,877.53 248,363.87 None None 09/22/2014 09/19/2016 719 0.900 0.927 0.85 SubTotal for No Specified Rating Data Updated: SET _CRE: 10/09/2014 12:29 Run Date: 10/09/2014 - 12:29 22,814, 220.91 22, 815,756.01 22,826,361.89 111 0.383 0.385 78.13 Portfolio LYNW AP CR (PRF—CR) 7.2.0 Report Ver. 7.3.5 20 Lynwood - Portfolio Management Earnings during Periods Portfolio Management Page 1 Pass Through Securities: Interest Earnings Summary Interest Collected September 30, 2014 0.00 Plus Accrued Interest at End of Period September 30 Month Ending Fiscal Year To Date CD/Coupon/Discount Investments: ( 0.00) ( 0.00) Interest Collected 10,644.26 18,655.57 Plus Accrued Interest at End of Period 21,040.93 21,040.85 Less Accrued Interest at Beginning of Period ( 23,644.07) ( 16,644.27) Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period 8,041.12 23,052.15 Adjusted by Premiums and Discounts 512.11 1,536.34 Adjusted by Capital Gains or Losses 771.05 1,094.36 Earnings during Periods 9,324.28 25,682.85 Pass Through Securities: Interest Collected 0.00 0.00 Plus Accrued Interest at End of Period 0.00 0.00 Less Accrued Interest at Beginning of Period ( 0.00) ( 0.00) Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period 0.00 0.00 Adjusted by Premiums and Discounts 0.00 0.00 Adjusted by Capital Gains or Losses 0.00 0.00 Earnings during Periods 0.00 0.00 Cash/Checking Accounts: Interest Collected 0.79 9,664.51 Plus Accrued Interest at End of Period 34,233.74 34,233.74 Less Accrued Interest at Beginning of Period ( 30,116.03) ( 30,982.14) Interest Earned during Period 4,118.50 12,916.11 Total Interest Earned during Period 12,159.62 35,968.26 Total Adjustments from Premiums and Discounts 512.11 1,536.34 Total Capital Gains or Losses 771.05 1,094.36 Total Earnings during Period Data Updated: SET_PMM: 10/09/2014 12:26 Run Date: 10/09/2014 - 12:26 13,442.78 38,598.96 Portfolio LYNW AP PM (PRF_PM6) 7.3.0 Report Ver. 7.3.5 23 Lynwood - Interest Reports Interest Earnings Sorted by Fund - Fund September 1, 2014 - September 30, 2014 Yield on Beginning Book Value CUSIP Investment # Fund Security Type Ending Par Value Beginning Book Value Ending Maturity Book Value Date CurrentAnnualized Rate Yield Interest Earned Adjusted Interest Earnings Amortization/ Adjusted Interest Accretion Earnings Fund: Lynwood 3135GOTGB 10057 LYN FAC 500,000.00 497,939.49 497,989.46 02/08/2018 0.875 1.013 364.59 49.97 414.56 3135GOYT4 10067 LYN FAC 500,000.00 499,504.84 499,514.57 11/27/2018 1.625 1.673 677.08 9.73 686.81 3135GOYW7 10064 LYN MC1 500,000.00 500,464.79 500,466.70 11/25/2016 0.750 0.716 312.50 -18.09 294.41 3135GONV1 10054 LYN FAC 500,000.00 500,156.79 500,144.64 09/28/2015 0.500 0.477 208.33 -12.15 196.18 3135GOWA7 10058 LYN MC1 500,000.00 499,892.75 499,895.25 03/28/2018 1.125 1.147 468.75 2.50 471.25 3137EADDS 10034 LYN FAC 500,000.00 499,858.21 499,877.03 04/17/2015 0.500 0.553 208.33 18.82 227.15 3137EACY3 10022 LYN FAC 0.00 499,911.44 0.00 11/25/2014 0.750 0.723 98.96 10.02 108.98 3137EADS5 10061 LYN FAC 500,000.00 498,802.94 498,850.00 10/14/2016 0.875 1.004 364.58 47.06 411.64 795450PA7 10044 LYN MC2 245,000.00 245,000.00 245,000.00 08/22/2017 1.700 1.700 342.33 0.00 342.33 3133ECBJ2 10056 LYN FAC 500,000.00 499,880.56 499,888.80 11/16/2015 0.430 0.456 179.17 8.24 187.41 912828UA6 10066 LYN TRC 500,000.00 492,140.77 492,339.57 11/30/2017 0.625 1.125 256.14 198.80 454.94 912828C24 10068 LYN TRC 500,000.00 495,784.66 495,861.72 02128/2019 1.500 1.714 621.55 77.06 698.61 912828A91 10070 LYN TRC 500,000.00 499,589.90 499,604.09 01/15/2017 0.750 0.779 305.71 14.19 319.90 9000 10011 LYN PAI 161,816.83 152,711.55 161,816.83 0.010 0.010 1.30 0.00 1.30 38143APB5 10032 LYN MC2 250,000.00 250,000.00 250,000.00 04106/2015 1.050 1.050 215.75 0.00 215.75 94974BGBO 10078 LYN MTN 250,000.00 0.00 249,784.49 09/08/2017 1.400 1.451 213.89 4.49 218.38 254671400 10075 LYN MC2 245,000.00 244,530.71 244,540.43 08/20/2018 1.750 1.802 352.40 9.72 362.12 20451PADS 10036 LYN MC2 250,000.00 250,000.00 250,000.00 06/29/2015 1.150 1.150 236.30 0.00 236.30 3616OXG27 10037 LYN MC2 250,000.00 250,000.00 250,000.00 06/29/2016 1.350 1.350 277.40 0.00 277.40 7865BOU40 10039 LYN MC2 222,000.00 221,824.27 221,868.571212912014 0.700 0.944 127.73 44.30 172.03 02006LFB4 10071 LYN MC2 248,000.00 248,000.00 248,000.00 06/12/2017 1.100 1.100 224.21 0.00 224.21 06426RS95 10076 LYN MC2 245,000.00 245,000.00 245,000.00 08/27/2015 0.650 0.650 130.89 0.00 130.89 29976DNQ9 10050 LYN MC2 245,000.00 245,000.00 245,000.00 09114/2016 0.900 0.900 181.23 0.00 181.23 05568PY92 10051 LYN MC2 0.00 245,000.00 0.00 09/22/2014 0.750 0.750 105.71 0.00 105.71 02587DLLO 10053 LYN MC2 245,000.00 245,000.00 245,000.00 01/20/2015 0.850 0.850 171.17 0.00 171.17 17284CBW3 10059 LYN MC2 150,000.00 150,000.00 150,000.00 04/17/2017 0.900 0.900 110.96 0.00 110.96 74267GUA3 10062 LYN MC2 247,000.00 246,690.73 246,713.99 10/05/2015 0.700 0.816 142.11 23.26 165.37 06740KGZ4 10072 LYN MC2 245,000.00 244,657.25 244,667.18 07/03/2017 1.150 1.201 231.58 9.93 241.51 856284Y73 10073 LYN MC2 245,000.00 244,647.67 244,657.60 07/31/2017 1.200 1.251 241.65 9.93 251.58 Data Updated: SET _INT: 10/09/2014 15:52 Run Date: 10/09/2014 - 15:52 Portfolio LYNW AP IE (PRF -1E) 7.2.0 Report Ver. 7.3.5 24 Lynwood - Interest Reports Portfolio LYNW Data Updated: SET _INT: 10/09/2014 1 5:52 AP Run Date: 10/09/2014 - 15:52 IE (PRF—IE) 7,2.0 Report Ver. 7.3.5 25 Interest Earnings Page 2 September 1, 2014 - September 30, 2014 Adjusted Interest Earnings Security Ending Beginning Ending Maturity CurrentAnnualized Interest Amortization/ Adjusted Interest CUSIP Investment # Fund Type Par Value Book Value Book Value Date Rate Yield Earned Accretion Earnings Fund: Lynwood 149121-6D8 10074 LYN MTN 250,000.00 249,876.28 249,879.75 08/18/2017 1.250 1.285 260.41 3.47 263.68 59013JBB4 10077 LYN MC2 248,000.00 248,000.00 248,000.00 08/29/2016 0.850 0.850 173.26 0.00 173.26 700654AUO 10079 LYN MC2 248,000.00 0.00 247,877.53 09/19/2016 0.900 0.925 55.03 1.53 56.56 90331HMH3 10060 LYN MTN 250,000.00 0.00 250,036.64 09/11/2017 1.375 1.389 181.42 -0.66 180.76 Subtotal 10,239,816.83 10,209,885.60 10,222,275.04 1.017 8,042.42 512.12 8,554.54 Fund: Lynwood LAIF 9001 10000 LYNL PA2 18,989,430.71 20,989,430.71 18,989,430.71 0.246 0.239 4,117.20 0.00 4,117.20 Subtotal 18,989,430.71 20,989,430.71 18,989,430.71 0.239 4,117.20 0.00 4,117.20 Total 29,229,247.54 31,199,316.31 29,211,705.75 0.494 12,159.62 512.12 12,671.74 Portfolio LYNW Data Updated: SET _INT: 10/09/2014 1 5:52 AP Run Date: 10/09/2014 - 15:52 IE (PRF—IE) 7,2.0 Report Ver. 7.3.5 25 FTN FINANCIAL, Economic and Market Update / MAIN STREET ADVISORS 9/30/2014 P 1xi..:lisr c} linl'reuni:erl4vv Nnnw.nt A�imi»<� Quarterly Changes .}",; i b ast` � e.. `"'°'+ ^'Y sL a ".' ,; (t`Y' x i,�a§_"` Il ; ": 3 k'`7.4::•e'kY .!* Y,G`:,wrvP 4.-,B .x •,.:.' ..i s. s,::e,.: ",. lj�.z ..cC '.F"'. --•E SX.... .:"3 ,� £ .`j$ -"li:/. i ^} `iy, ".rx"_,:`T rsP§iti. -Y:fi Y.a. 1 +"x . irA'`"{^m f( i' ' RG b3 'e' cw 4 $ k' ,.�;-a:x,:A t✓f-^�£"M,�} tax....±=2 a, nua5; S "5` i.4. • ..n..rrri a :": AM�k +.a , Jf/F. '. n. r{`�i f'S 3a�r• F Uy 7T„ F±lasI��':S,1': ."r :`y,.. -,'.t C-•t"m a� r +3°"Xare."a<s' fi , ,t' i yti':,'i"a '.!....,Aj%., GDP YOY% Change* 2.3% 2.6% -0.3% GDP QOQ% Change* 3.0% 4.6% -1.6% U.S. Payrolls Qtrly Change 618,000 595,000 23,000 Unemployment Rate 5.9% 6.1% -0.2% Labor Force Participation 62.7% 62.8% -0.1% Effective Fed Funds Rate 0.07% 0.09% -0.02% 1st Project Fed Funds Hike Sep 2015 Sep 2015 +0 Month 3 Month T -Bill 0.018% 0,023% -0.005% 2 Year T -Note 0.569% 0.459% 0.110% 3 Year T -Note 1.039% 0.868% 0.171% 5.Year T -Note 1.757% 1.631% 0.126% 10 Year T -Note 2.490% 2.531% -0.041% U,S. Fed Debt Avg Yield* 2,03% 2.03% 0.00% 30 Year Mortgage Rate 4.12% 4.15% -0.03% 1-5 Yr Agency Spread 0.07% 0.07% 0.00% 1-5 Yr Corporate Spread 0.57% 0,49% 0,08% Dow Jones, 17,043 16,827 1.285% S&P 500 1,972 1,9.60 0.615% Consumer Price Index YOY* 2.0% 2.1% .-4.8% U.S. Avg Regular Unleaded $3.33 $3.67 -$0.34 Retail Sales YOY* 5.0% 4.4% 0.6% Case-Shiller Home Prices YOY* 5.20% 8.07% -2.87% Gold (per ounce) $1,208.15 $1,327.33 -$119.18 Dollar Index 85.94 79.78 6.16 Consumer Confidence 86.00 86.40 -0.40 "Estimates for the current quarter/month, some data are lagged Sources: FTN Main Street and Bloomberg 32 Rq FTN FINANCIAL, MAIN S1TREET ADVVIISORS Economic and Market Update 9/30/2014 Real Rate (Inflation Adjusted) Source: Bureau of Economic Analysis As of: 9/30/14 33 U.S. GDP (Quarter over Quarter Annualized)* g..__...__..._..__ __.____ 6Qq 10 rn M M M N O O CSS) 4 M CNj O t1'1 N N C- N') uj N N M M M M Vim �. CV r `. _ O N _ O O s i O [r o Estimates, a -2 � � N -4 ......._ . ........................ ._._....... ... ................. --._..._...............__....._.._ _.. -6 ui -g . ...... .................................................................................................................................._....................................._.......... .,........................... TMN ............... ........... _....... __ ........ _......._....... CP -10 _ _ _-___- M O CO O M O CO O M O r- O r O r 1` O O M O M O M w. M O O O O O 0) O M O O_ _O O_ O_ O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N { N N N N N N N N N N N N N N N N N N N CN N N r)_ � N N CN N N N N M d C3 C3 N C3 M C3 d C3 C3 N C3 M 0 C3 5 N C3 M d C3 C3 C3 N 0 M C3 'T C3 C3 C3 C3 C3 C3 C3 o C3 0 C3 0 � C3 C3 C3 � C3 C3 C3 � �- Real Rate (Inflation Adjusted) Source: Bureau of Economic Analysis As of: 9/30/14 33 5rFTN FINANCIAL. MAIN S -MEET ADVISORS Economic and Market Update 9/30/2014 J U.S. Monthly Non -Farm Payrolls Change a 600 500 400 i 300 ...... ..... _................................................................... _.... _._.............. _.... _.__.._._._... _........................ _..................... ._.............._.................. .... ......... ....... . E Ln C C ' 200 7 g -C 100- -100 _...._.... _.... _............. _._.... _....... _._.......... __......................... ._.........._................ .........._.__.....-...__.........._..._..._.._.........._......_._............ ...._ -200 O O O O N N N N M M M M 7 N N ) Q 7 N N r0 D N , n D n 2 In 0 N 6 t 12 Month Average Job Change 219,583 Source: Bureau of Labor Statistics Unemployment Rates 15 —Nevada 14 ...._. -- U.S.A 13 California —o --Idaho 12 11 � 10 U \ a 9 b 8 .. 7 6 —.._..-- - ---------._—_—.— _ _-- -- — 5 4--,—T_--r---r—r-r—r--r--r—.._�......—r—r—•_.r--i�—r---�—r— O O O O O 7 N N N N N N M M M M I) M ;T q ;3-'1 V tip O@ O O@ 7 O O r6 @ N C N O r6 ( O. N c z �F� nZ��� 'U)z-) �cnZ-)�Y�N 34 FTN FINANCIAL. Economic and Market Update MAIN STREETAUVISORS 9/30/2014 Source: U.S. Treasury 40 FTN FINANCIAL. Economic and Market Update MAIN STrtEETADVISORS 9/30/2014 U.S. Treasury Yield Curve Change 1 4.0 •- 3.5 -0-9/30/14 3.0 --o-6/30/14 eegeg- 6M 0.06 2.5 C -0.03 N � a 2.0 ��7.. 1.5 ,yO - - 1.0 0.11 0.5 0.87 1.04 v - 5Y _ 0.0a„_: 3M 6M 1Y 2Y 3Yr 5Y l0Y 30Y Source: Bloomberg Maturity 1 1 •- 3M 0.02 0.02 -0.01 6M 0.06 0.03 -0.03 1 Y 0.10 0.10 -0.00 2Y 0.46 0.57 0.11 3Y 0.87 1.04 0.17 5Y 1.63 1.76 0.13 l0Y 2.53 2.49 -0.04 30Y 3.36 3.20 0.16 41 FTN FINANCIAL. Economic and Market Update MAIN SM EETADVVIISORS 9/30/2014 Source: Bloomberg U.S. Treasury Yields: 2Y and SY 3.00 2.75 2Y 2.50 2.25 2.00 1.75 C i 1.50 Ira 1.25 1.00 0.75 0.50 0.25 0.00 O cn 0 o U) n 42 5Y � S t •�. A 42 FTN FINANCIAL. Economic and Market Update MAIN STREETAUVISORS 9/30/2014 'BofA/Merrill Index (option adjusted spread vs. Treasury) Agency (GVPO) Source: Bank of America Merrill Lynch Indicies `BofA/Merrill Index (option adjusted spread vs. Treasury) Corporate A -AAA (CV10) 43 FTN FINANCIAL, MAIN SMFETADviso Rs A �vhidn.v rtl.ni liw.ry i4.itinw' Avav�a Economic and Market Update 9/30/2014 Sources: Bloomberg, FTN Main Street 46 5 Year Treasury Note Yield 1.90 -- ----- _..._.__._..__._....----- ..._..._..------------ ........ ------- _....._._._......._--......--------- ----- ..................._..............._._...._...._............._.................----_----....__............_..._._...._...........__.........................................._........._...........__ ................ _........ ... .... _._.._....._._......_..----. ------------- — - ------ _--------- ------------ -- 1.80 Strong GDP (+4%) c 1.70 m Fed boost intereast rate g' forecast 1.60 -- - —..-------- Stronger than; --_ -- — — — - -- _ _ -- -- -- _---------- ---- ... --... expected International concerns employment ease report International concerns 1.50 v v v v a v v v O O CN It ko M O 7� 7 7 O N O N OJ W O N N \ \ \ \ \ \ N \ \ N \ \ \ \ \ \ N 00 CO W \ \ \ \ N N N IN \ \ CO w W CO 0) M \ \ Cn M \ \ \ \ CM Ol CN w CO CO p\j Sources: Bloomberg, FTN Main Street 46 PP FTN FINANCIAL, d MAIN STREPTADVICORRSS Economic and Market Update 9/30/2014 Sources: Bloomberg, FTN Main Street 47 Dow Jones Industrial Index 17,300 .. ... .......... ....... ...._.......... __............... ...... _............. _... .............................. .............. ... _----- .,....._......_......................-.............................._......._._._..................._....._.._..... ....-............. ..... ........ ..................._......._......._....................._......_...._.__...-- -._.._.... _..._.__._..._._..._._.. - - .._._....._...— ..... _._ 17,100 ............ ...... ._..... .._._.....__. 5 t .� _.... _......_............. _._............ ............................... -....... -._.... ._................ _._.................. _....................... ----_ ....._. _ ..... fill y Fed optimisim 16,900 Stronger than expected International employment concerns ease report 16,700 International concerns -----� t . °� .. 16,500 . _..____._..._..._ . _-____._._._....._.._._....__._...----_._._..._.__------.______........._....._... _. ....._.._..._.__-____._.__........ ___.. __._-__._.._.._ 16,300 0 O N\ 0 N'q O\ � M OCO O N \ Z (N C11 CIJ CN \ O w o� mm W \ \ \ rnrn rn\Ol NN rn M M M M QQ n n ^ ^ W W N M Sources: Bloomberg, FTN Main Street 47 �te LYS, . a c" U tl AGENDA STAFF REPORT "trFog�' DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City Manager,�J� PREPARED BY: Mark Flores, Interim Director - Recreation & Community Service SUBJECT: Request from LB Consulting to use Lynwood City Park for a Press Conference Recommendation: Staff recommends that the City Council review and approve a request from LB Consulting for the use of a designated area of Lynwood City Park to host a press conference and adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE USE OF LYNWOOD CITY PARK FOR A PRESS CONFERENCE TO BE HELD ON NOVEMBER 10, 2014." Background: LB Consulting has submitted a request to use Lynwood City Park for a press conference to be held on Monday, November 10, 2014 at 10:00 a.m. The press conference will feature regional mayors, elected officials, and community and business leaders opposing the sale of St. Francis Medical Center (SFMC) by the Daughters of Charity to Prime Healthcare Services, Inc. Discussion & Analysis: It is the intent of the proposed press conference to bring attention to the potential negative consequences that the sale of SFMC to Prime Healthcare may bring to local communities that have come to rely on the hospital's services. LB Consulting is seeking support from the City of Lynwood in the form of: • Providing the use of a designated area of Lynwood City Park to host the event (an area in or around the gazebos along Chavez Lane). • Podium • Portable sound system with microphone • Tables (4) AGENDA ITEM • Chairs (40) • Event set-up, break -down and clean-up • Waiver of any fees As presented, the proposed use does not have an applicable rental or event fee that would need to be waived. A Large Group Event Fee is applicable at 100 or more attendees, but staff anticipates that the proposed event will not reach this level of participants. The requested support can be provided in-kind, with minimal fiscal impact. The value of Recreation Department staff support is estimated at $144.00. Although a request to use an area of City Park with minimal fiscal impact can typically be processed administratively, this specific request is presented for City Council approval due its nature (a press conference) and its potentially controversial subject matter (opposition of sale). In accordance with the City of Lynwood Donation/Fee Waiver Policy, the support of this event would serve to support the important public purpose of providing critical information that will educate a significant amount of Lynwood residents while providing a civic and community oriented program benefitting Lynwood residents and businesses. Section 5 of the City's Donation/Fee Waiver Policy gives the City Council sole authority to, "...deny or reduce such requested donation or fee waiver in an amount it deems appropriate based upon its assessment of the level by which the proposed activity meets the criteria outlined in. the Policy." Staff respectfully recommends approval of the request as presented. Fiscal Impact: The total, estimated value of requested staff support services is approximately $144.00. Listed City equipment is currently in inventory and would not require additional costs. Coordinated with: City Manager Finance Department City Attorney's Office 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE USE OF LYNWOOD CITY PARK FOR A PRESS CONFERENCE TO BE HELD ON NOVEMBER 10, 2014 WHEREAS, a request was made by LB Consulting to host a press conference opposing the sale of the St. Francis Medical Center to Prime Healthcare; and WHEREAS, the purpose of the event is to bring media and community awareness to the potential negative impacts that the proposed sale could bring to the communities currently being served by the hospital; and WHEREAS, the proposed event will take place on Monday, November 10, 2014 at 10:00 a.m. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS: Section 1. The City Council approves the use of a designated area of Lynwood City Park, requested City equipment and staff time support estimated at $144.00. Section 2. The City Council further finds that the request achieves the important public purpose of educating Lynwood residents and the local community. Section 3. This resolution shall take effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED THIS 11th day of November, 2014. ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney Aide Castro, Mayor J. Arnoldo Beltran, City Manager APPROVED AS TO CONTENT: Mark Flores, Interim Director Recreation & Community Services 3 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing resolution was duly adopted by the City Council of said City at its regular meeting thereof held in the City Hall of the City on the day of , 2014 and passed by the following vote: AYES: NOES: ABSTAIN: ABSENT: City Clerk, City of Lynwood STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No. on file in my office and that said resolution was adopted on the date and by the vote therein stated. Dated this day of )2014. City Clerk, City of Lynwood 4 Mark Flores From: Uatk Flares Sent: Wednesday, October 29, 201412`37 PM To: Mark Flares subject: FW: Ptmdin0 wde of Daughters of Gharaty Hedih Syptero to Prime Health Care From: Mayor Kide Castra <acastro@fynwood_ca-us> Subject: Re: Pending sale of Daughters of Charity Health Systern to Prima Health Care Date: October 29, 21314 at 9.18.46 AM PDT To: Laura ilarrera <laur harreraufloa2botrnarl_carn , Arfmlda Beltran <abeitran @l+rnwood-ca- Cc: Chandra Handley <chandfey@ lynwogd.ca-u ER L MM2, We can halp -rith a basic set up, if appruved try council. Waw coffee, and macim is not something we can pm�,Ida We will have this on the agenda Tuesday, RNI odes 4tll lar cu mcil consideration. 'aha, Aide Castro Sent fr= my iPhone On Oct 28, 2014, at 5:06 FK 'Laura baa evf ctnr M emu MWj a QJMa a conl> rrmte_ Yffi Aide, Yes, we are set farNov 10th at 1D= We would lt'�m to refit Ilieuse of your pa&, located directly across frcma St Francis bfedical Center_ The to the press vonfPfence will he the t osliltal- We v @uld also RkB to 1l'IguZst,jMur assistance IvIlh sa=ng the folio fang i mas for the pmss ca fesence Podium i4Tr=2hana, spear = and media sound hoar fad C[I ft wafer and brealfast snado for nu�dia & gets_ We will ptw tSe the easels and visug We are EcpeCting 301111 5r=, eSeatd, city ieatfM and, bUSME!ss Please contact me shmAd you. bm-e any questions_ Thankgvut azzdn,. Lara Barra LB Coatisulting 323-810-7004 5 �g LY�� �a AGENDA STAFF REPORT ytlFo4�-�. DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran City Manager er PREPARED BY: Daniel Baker, Administrative Analyst III SUBJECT: Chinese Delegation Visit to City Hall Recommendation: Staff recommends that the City Council receive and file. Background: Ni -Star Worldwide Inc. in Los Angeles is supporting a Chinese delegation of nine chairmen and professionals who would like to learn about city management. Their mission is to foster international understanding, friendship, and cooperation by promoting people -to -people exchanges and continuing relationships between China and the United States. They learned about the City of Lynwood through publications regarding winning the All -America City Award. The delegation will be visiting on November 10, 2014, between 1:30-2:00 p.m. Delegation members are from various chambers of commerce and enterprises. Chinese Delegation Division Position Hangzhou Federation of Industry and Commerce Vice Chairman Binjiang District Federation of Industry and Commerce, Hangzhou Vice Chairman Chun<-. F< -N" an County Federation of Industry and Commerce, Hangzhou Chairman Xihu District Federation of Industry and Commerce, Hangzhou Vice Chairman Hangzhou High-tech Public Facilities Management Co., Ltd Chairman Gaoxing Holding Group co., Ltd Human Resources Director Santi Group Co Ltd Chairman Zhejiang Zhongfang Tenglong Investment Co Ltd Chairman Zhejiang Zhongfang Tenglong Investment Co Ltd Assistant of General Manager AGENDA ITEM 15 Ni -Star Worldwide Inc. is a registered corporation with the State of California. They are a domestic stock and trading enterprise. Discussion & Analysis: N/A Fiscal Impact: There is no fiscal impact regarding this item. Coordinated With: City Attorney Finance Department .DATE: TO: APPROVED BY: AGENDA STAFF REPORT November 4, 2014 Honorable Mayor and Members of the City Council J. Arnoldo Beltran, City Manager PREPARED BY: Amanda Roberson, Director of Finance e Steven Avalos, Administrative Analyst II Delania Whitaker, Administrative Analyst II� SUBJECT: Quarterly Report — FY 15 1St Quarter Budget Adjustments Approved By Council Recommendation: Staff recommends that City Council City receive and file this report on the summary of all budget adjustments approved by Council during the 1St Quarter (July 1, 2014 through September 30, 2014) of FY 15. Background: In. 'efforts to strengthen financial controls, more effectively manage the City's fiscal resources, and improve fiscal transparency, the Finance Department will be preparing quarterly budget adjustment reports and providing a summary of all budget adjustments approved by the City Council during each quarter of the fiscal year. This new financial report will be a great tool for Council and staff, as it will serve as a resource for Council when making financial decisions during the fiscal year. It will also help staff track and monitor all budget adjustments approved during the fiscal year, in order to accurately revise the City's adopted budget assumptions and adjust the projected, year-end General Fund balance throughout the year as necessary. Discussion & Analysis: Attached please find the 1St Quarter Budget Adjustment Report for FY 15. All budget adjustments listed have a fiscal impact and were approved by the City Council during the months of July 2014 through September 2014. At the end of the first quarter of FY 15, the General Fund impact is $243,344. This will add to the FY 15 projected fund balance deficit of $861,606, as presented at the June 24, 2014 budget adoption meeting. All other City funds will be impacted by $1.8 million. Adjusted year-end budget projections will be AGENDA {TEM provided at the Mid -Year Financial Review report and will include all approved budget adjustments. Fiscal Impact: There is no fiscal impact associated with this report. Coordinated With: City Manager's Office City Attorney Attachments: Schedule A — FY 15 1 st Quarter Budget Adjustments Approved By Council Copy of Approved Budget Resolutions 6 Schedule A FY 15 List of Budget Adjustments Approved By Council 1st Quarter (July 1, 2014 - September 30, 2014) No. Description Department Amount Resolution o. Date General Fund 1 Keep Lynwood Clean Campaign Recreation $ 24,000 2014.119 7/1/2014 2 Amend Tree Trimming Contract Public Works 60,000 2014.124 7/15/2014 3 Albright, Yee, & Schmidt - Personnel Investigative Services Human Resources 75,000 2014.136 8/5/2014 4 Request for Appraisals (Long Beach Blvd between Euclid and 105 Fwy) City Manager 25,000 2014.146 8/19/2014 5 HR Dynamics & Performance Contract Human Resources 46,875 2014.159 9/2/2014 6 Agreement for Crossing Guards' Public Relations 12,469 2014.170 9/16/2014 Subtotal: $ 243,344 Gas Tax Fund 7 Seed Hum s Installations Public Works $ 80,000 2014.116 7/1/2014 8 Amend Tree Trimming Contract Public Works 60,000 2014.124 7/15/2014 Subtotal: $ 140,000 HUD/HOME Fund 9 Lead Paint Inspection Services Community Agreement Development $ 25,000 2014.126 7/15/2014 Subtotal: $ 25,000 Park Maintenance Grant Fund 10 Median Island Improvements (Los Public Works $ 302,000 2014.125 Flores Blvd) 7/15/2014 Subtotal: $ 302,000 PBID Fund 11 New "Welcome Lynwood" Sin Recreation $ 100,000 2014.119 7/1/2014 12 Amend FY 15 PBID Budget for new spending plan approved by PBID Board, which includes: Commercial Area Improvement Program,. Economic Development Initiative, Maintenance of Surveillance Cameras, & Street Sweeping Maintenance Community Development 81,000 2014.138 8/19/2014 Subtotal: $ 181,000 Prop A Fund 13 Linear Park Additional Funding Community $ 100,000 2014.158 9/2/2014 Development Subtotal: $ 100,000 Prop C Fund 14 Linear Park Additional Funding Community Development $ 100,000 2014.158 9/2/2014 Subtotal: $ 100,000 Schedule A FY 15 List of Budget Adjustments Approved By Council 1st Quarter (July 1, 2014 - September 30, 2014) No. Description Department Amount Resolution o. Date Public Art Fund 15 Art for Linear Park Project Community Development $ 188,955 2014.145 8/19/2014 Subtotal: $ ' 188,955 Water Fund 16 Water Main Line (Muriel to Thorson Along 105 Fwy) Public Works $ 143,000 Pending 8/19/2014 17 Linear Park Additional Funding Community Development 100,000 2014.158 9/2/2014 Subtotal: $ 243,000 Sewer Fund 18 Linear Park Additional Funding Community Development $ 100,000 2014.158 9/2/2014 Subtotal: $ 100,000 Fund TBD 19 National Resource Network MOU Agreement Community Development Amount TBD 2014.173 9/16/2014 Subtotal: N/A Successor Agency 20 2nd Amendment for Consulting Services Regarding Project -Related Soil Contamination for Successor Agency Community Development (Successor Agency) $ 400,000 2014.17.1 9/16/2014 Subtotal: $ 400,000 Grand Total: $ 2,023,299 (1) This item will be included in the Mid -Year Financial Review. This contract funding source will be shifted from the General Fund to the Gas Tax Fund. RESOLUTION NO. 2014.116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, AUTHORIZING INSTALLATION OF SPEED HUMPS ON HULME. AVENUE AND LYNDORA STREET AND AUTHORIZING THE CITY MANAGER OR DESIGNEES TO APPROPRIATE AND TRANSFER $80,000 FROM THE UNAPPROPRIATE GAS TAX FUND TO THE STREET MAINTANCE ACCOUNT NO. 2051.45.410 FOR FY 14-15 WHEREAS, at the City Council meeting of June 3, 2014, City Council directed' that speed humps be installed on Hulme Avenue and Lyndora Street to address speeding on these streets; and WHEREAS, the cost to install conventional asphalt speed humps is estimated at $80,000; and WHEREAS, funds are available in the unappropriate Gas Tax fund. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, •DETERMINE AND ORDER AS FOLLOWS: Section 1. The City Council of the City of Lynwood authorizes the City Manager or designee to appropriate and transfer $80,000 from the unappropriated Gas tax fund to the Street Mainteance Account No. 2051.45.410 for FY 14-15. Section 2. The City Council of the City of Lynwood authorizes the installation of asphalt speed humps on, Lyndora Street (Bullis Road to Hulme Avenue) and Hulme Avenue (Lyndora Street -to LeSage Avenue). Section 3. This Resolution shall take effect immediately upon its adoption. Section 4. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED and ADOPTED this 1St day of July, 2014. Aide Castro, Mayor ATTEST: M W -?-Q - 441— APPROVED Maria APPROVED AS TO FORM: David A. Garcia, City Attorney APPROVED AS TO CONTENT: Sarah M. hers, City Manager Emilio M. Murget p-9-1neer irector Public Works /- STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that. the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 1St day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAWBEAS, SOLACHE AND HERNANDEZ NOES: NONE ABSENT: COUNCIL MEMBER CASTRO ABSTAIN: NONE Maria Quinonez, City -.Clerk STATE OF CALIFORNIA ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, .true and correct copy of Resolution No. 2014.116 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 1St day of July, 2014. Maria Quinonez, City Clerk RESOLUTION NO. 2014.119 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING FUNDING OF THE KEEP LYNWOOD CLEAN CAMPAIGN IN THE AMOUNT NOT TO EXCEED TWENTY FOUR THOUSAND DOLLARS FOR FOUR FY 14-15 CLEAN-UP EVENTS AND AN ADDITIONAL $100,000 FROM THE PBID TO COVER THE COST OF A NEW "WELCOME TO LYNWOOD" SIGN ON LONG BEACH BLVD WHEREAS, the City of Lynwood desires to present a community clean-up campaign entitled: "Keep Lynwood Clean"; and WHEREAS, the maintenance of open public spaces is key to.a community's quality of life; and WHEREAS, the Lynwood City Council desires to help keep the Lynwood community clean through public education and volunteer efforts. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The City Council hereby approves the expenditure not to exceed $24,000 to provide for the "keep Lynwood Clean" program. Section 2. That the funding appropriation in the amount of $24,000 be allocated from the General Fund Reserves to Account #1011.60.701.64020. Section 3. That the funding appropriation in the amount of $100,000 be allocated from the Parking & Business Improvement District (PBID) to cover the cost of a new "Welcome to Lynwood" sign on Long Beach Blvd. at the 105 Freeway. Section 4. This Resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this 1St day of July 2014. Aide Castro, Mayor ATTEST: Maria Quinonez, City Clerl APPROVED AS TO FORM: David A. Garcia, City Attorney APPROVED AS TO CONTENT: Sarah M. ithers, City Manager Mark Flores, ActingIlDirector Recreation & Co,mrbjnity Services STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the ,City Council of the City of Lynwood at a regular meeting held on the 15t day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAWBEAS, SOLACHE AND HERNANDEZ NOES: NONE ABSENT: COUNCIL MEMBER CASTRO G1!'W"T fLNEEFLTUOILNA Maria Quinonez, Ci y Clerk STATE OF CALIFORNIA- ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood; and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.119 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 1gt day of July, 2014. Maria Quinonez, Chity CI k RESOLUTION NO. 2014.124 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING ADDITIONAL TREE TRIMMING' MAINTENACE SERVICES, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO APPROPRIATE AND TRANSFER $60,000 FROM THE GENERAL FUND AND $60,000 FROM GAS TAX FUND TO THE TREE MAINTENANCE ACCOUNT, ACCOUNT NUMBER 2071.45.620.62015 AND AUTHORIZING THE MAYOR TO EXECUTE THE CONTRACT AMENDMENT WITH TRIMMING LAND COMPANY WHEREAS, City Council has expressed an interest in increasing tree trimming and other tree maintenance services to address tree related concerns; and WHEREAS, the City will benefit from additional tree trimming services; and WHEREAS, City Council has express a desire to augment the existing tree trimming contract with Trimming Land Company (TLC) by $120,000 annually for contract's remaining four years; and WHEREAS the new contract. amount for TLC will be $320,000 ($200,000 + $120,000) annually for the remaining four years of the contract plus $200,000 for the first year of the contract for a total contract amount of $1,480;000; and WHEREAS, TLC has agreed to maintain the same rates for the duration of the contract. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF-LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the Mayor is hereby authorized to execute the contract amendment between the City of Lynwood and Trimming Land Company, Inc. Section 2. The City Attorney will prepare the contract amendment between the City of Lynwood and Trimming Land Company, Inc. Section 3. That City Manager or designee is authorized to appropriate and transfer $60,000 from General Fund and $60,000 from Gas Tax .Fund to Tree Maintenance Account No. 2701.45.620.62015. The amended contract for the trimming and maintenance services shall be for a not -to -exceed cost of $320,000, per year for the remaining four years of the contract. Section 4. This Resolution shall take effect immediately upon its adoption. Section 5. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED and ADOPTED this 15th day of July, 2014. ATTEST: APPROVED AS TO FORM: �� 2� Jm (Mn1 Davia A. Garci , City Attorney Aide Castro, Mayor AS TO CONTENT: Sarah M.�/ jfters, City Manager milio M. Murga, P.E. Director Public Works/City Engineer STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 15th day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE HERNANDEZ AND CASTRO NOES: NONE ABSENT: NONE ABSTAIN: NONE Maria Quinonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES . ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.124 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 15th day of July, 2014. � - - RESOLUTION NO. 2014.125 A RESOLUTION OF THE CITY _COUNCIL OF THE CITY OF 'LYNWOOD AUTHORIZING THE APPROPRIATION OF $302,000 FROM THE LA COUNTY PARK MAINTENANCE GRANT FUND TO IMPROVE THE EXISTING MEDIAN ISLANDS ON LOS FLORES BOULEVARD WHEREAS, the existing median islands on Los Flores Boulevard, from State Street to Bellinger Street, are barren without. landscaping and irrigation; WHEREAS, the median islands, once landscaped in the past, have deteriorated over the years; and WHEREAS, area residents have complained of vehicles driving and parking on the median islands, dust and unsightly look of the median islands. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the City Council approves Alternative No. 3 and approves the appropriation of $302,000. Section 2. That the City Council authorizes the appropriation of unappropriated LA County Park Maintenance Grant Funds. Section 3. That this .Resolution shall become effect immediately upon its adoption. Section 4. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED.and ADOPTED this 15th day of July, 2014. �i de Castro, 'Mayor ATTEST: aria Quinonez, .City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney APPROVED AS TO CONTENT: Sarah M. Withers, City Manager Emilio M. urga, P.E. Director Public Works/City Engineer STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 15th. day of July, 2014. AYE'S: COUNCIL MEMBERS ALATORRE, SANTILLAWBEAS, SOLACHE HERNANDEZ AND CASTRO NOES: NONE ABSENT: NONE ABSTAIN: NONE STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.125 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated.this 15th day of July, 2014. Maria Quinonez, f,ity Clerk RESOLUTION NO. 2014.126 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING AN AGREEMENT BETWEEN THE CITY OF LYNWOOD AND LEAD TECH ENVIRONMENTAL FOR LEAD-BASED PAINT INSPECTIONS RELATED TO LYNWOOD'S HOUSING REHABILIATION PROGRAM AND APPROPRIATE FUNDS IN THE AMOUNT OF $25,000 TO PERFORM SUCH. DUTIES AND APPROPRIATES AN ADDITIONAL $5,121 TO REIMBURSE FOR UNFUNDED WORK PERFORMED WITHIN TERM OF THE FISCAL YEAR 2014 AGREEMENT AS NEEDED PURSUANT TO ONGOING INSPECTION RESPONSIBILITIES WHEREAS, as part of the Lynwood Housing Rehabilitation Program, lead-based based paint inspections are required to determine if paint needs to be removed and or replaced as a health and safety measure; and WHEREAS, the City maintains a lead-based paint inspection firm on call year round, to ensure this needed service is readily available when a home is evaluated for rehabilitation through the City's Program; and . WHEREAS, Lead Tech Environmental has provided such services for the Program and was under contract to perform lead-based paint inspection for a one year period ending June 30, 2014; and WHEREAS, through an informal bid process, it has been determined that Lead Tech Environmental will provide the lowest and most reasonable price for said service; and WHEREAS, the annual cost for this service typically does not exceed $15,000; however, due the increase in housing activity, the cost in fiscal year 2014 exceeded the $15,000 appropriation by $5,121; and WHEREAS, due to the nature of the service, this has caused a need to reimburse the lead-based paint inspector for services rendered during the term of the fiscal year 2104 contract in an amount of $5,121; and WHEREAS, it is conceivable that the increase in housing rehabilitation improvements will continue in fiscal year 2015, causing a need to increase the appropriation for said service; and WHEREAS, to ensure the Program does not encounter a year end deficit this fiscal year, staff has recommended to increase the appropriation for lead-based paint inspection services to $25,000; and WHEREAS, City Council acknowledges the benefits of this service as it relates to said Program and desires to engage ,Lead Tech Environmental for lead-based .paint inspection services in accordance with said Agreement and staffs recommendation. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The City hereby authorizes the appropriation, of a not -to -exceed amount of $25,000 to fund the cost of "Lead Tech Environmental' to perform lead-based paint Inspection services associated with the Lynwood Housing Rehabilitation Program. Section 2. The City hereby 'authorizes the appropriation of $5,121 to reimburse Lead Tech Environmental for services rendered during the term of the fiscal year 2104 contract associated with the Lynwood Housing Rehabilitation Program which exceeded the appropriated fund amount. Section 3. The City Council hereby authorizes the City Manager or her designee to take all necessary steps, including the execution of agreements and other related documents with Lead Tech Environmental, subject to approval of Form of such agreement(s) by the City Attorney, to 'undertake the implementation of services associated with the Lynwood Housing Rehabilitation Program as described in subject Agreement. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED, APPROVED and ADOPTED this 15th day of July, 2014. Aide Castro, Mayor ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney APPROVED AS TO CONTENT: Sarah M. "hers, City Manager no aatts, Project Manager nrfunity Development STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 15th day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN=BEAS, SOLACHE HERNANDEZ AND CASTRO NOES: NONE ABSENT: NONE ABSTAIN: NONE G�IJ� Maria—Quinonez,'Cify Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.126 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 15th day of July, 2014. Maria Quinonez, City Clerk Draft- In City Clerk's Office for City Attorney's Signature RESOLUTION NO. 2014.136 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, APPROVING A CONTRACT WITH ALBRIGHT, YEE & SCHMIT, LLP TO CONDUCT PERSONNEL RELATED INVESTIGATIONS AND APPROPRIATING FUNDS THEREFORE WHEREAS, it is necessary for the City to retain Counsel to provide Investigative Services to conduct a personnel related investigation (s); WHEREAS, Albright, Yee & Schmit, LLP, represents that it is- licensed and experienced in conducting personnel related investigations; WHEREAS, to assure the City is able to timely and effectively investigate two personnel related matter(s), the City Council wishes to approve the attached Agreement for Special Services with Albright, Yee & Schmit, LLP, and make the appropriation of funds necessary therefore; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the City Council of the City of Lynwood appropriates and transfers $75,000 from the unappropriated General Fund to account 1011.30.330.62015 for the services. Section 2. The City Council hereby approves the Agreement for Special Services with Albright, Yee & Schmit, provided to the City Council concurrently with this Resolution, subject to approval as to form by the City Attorney. Section 3. This Resolution shall go into effect immediately upon its adoption. Section 4. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED and ADOPTED this 5t" day of August, 2014. Aide Castro, Mayor ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney APPROVED AS TO CONTENT: Sarah M. Withers, City Manager Haydee M. Sainz, Director Human Resources/Risk Management STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 5th day of August, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAWBEAS, SOLACHE HERNANDEZ AND CASTRO NOES: NONE ABSENT: NONE ABSTAIN: NONE Maria Quinonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.136 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 5th day of August, 2014. Maria Quinonez, City Clerk RESOLUTION NO. 2014.138 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE RESOLUTION OF THE PBID ADVISORY BOARD SETTING THE ASSESSMENT AGAINST BUSINESS ENTERPRISES IN THE PARKING AND BUSINESS IMPROVEMENT DISTRICT FOR THE 2014-2015 FISCAL YEAR FOR THE LEVY OF THE ASSESSMENT PURSUANT TO THE APPROVED REPORT WHEREAS, pursuant to Section 36500, et. sec. of the Streets and Highway Code of the State of California (CSHC), on November 27, 1985, Ordinance 1262 was adopted into law establishing the Parking and Business Improvement District"(P13ID); and WHEREAS, the proposed use of these funds has been submitted for approval to the PBID Advisory Board and, on July 8, 2014, the PBID Advisory Board approved the report -for the expenditure of the PBID funds for the fiscal year 2014-2015, having determined that the use is beneficial to the business community; and, WHEREAS, on July 15, 2014, the City Council approved the report for use of funds and was required to schedule a public hearing to allow for .any public comment and protests, whether oral or verbal concerning the intended use of funds pursuant to Sections 36524 and 36525 of the CSHC; and WHEREAS, as a result, the City Council set the date of the public hearing for Tuesday, August 19, 2014 at a regularly scheduled City Council meeting in the Council Chambers at Lynwood City Hall; and WHEREAS On August 7, 2014, pursuant to section 36534(b) of the CSHC, the City fulfilled its requirement of publishing the resolution of intention once in a newspaper of general circulation in the City not less than seven (7) days before the public hearing; and WHEREAS, at the closing of the .Public Hearing, protests received collectively represented less than 50% or more of the proposed annual assessment amount, the City Council may adopt a resolution to levy the annual assessment. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND'ORDER AS FOLLOWS: Section 1. The City Council .hereby finds that the above recitals and true and correct. Section 2. The City Council, after conducting a duly -noticed public hearing and considering all verbal and written evidence, hereby finds the proposed assessments, as described in the report from the PBID Advisory Board's July 8, 2014 meeting, appropriate for the collection and expenditure of the PBID funds for fiscal year 2014-2015, having determined that the use is beneficial to the business community. As such, the City Council hereby adopts the resolution for the levy of assessments within the PBID area for fiscal year 2014-2015, as mandated in Ordinance 1262 sec. 4a. Section .3. The improvement and activities to be funded by the assessments shall include the following: • Commercial Area Improvement Program $ 280,000 • Economic Development Initiative $ 121,000 • Surveillance Camera Maintenance. $ 35,000 • Street Sweeping Maintenance $ 30,000 Total Allocation: $466,000 Section 4. The City Manager, or her designee, is hereby authorized to sign all documents necessary and appropriate to .-carry out the intent of the adopted PBID resolution on the behalf of the City. Section 5. This Resolution becomes effective immediately upon adoption. PASSED, APPROVED and ADOPTED this 19th day of August, 2014. Aide Castro, Mayor ATTEST: i Maria Quinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney APPROVED AS TO CONTENT: Sarah M. WWers, City Manager Bru'n6 Kaulls, Project Manager Community Development STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of. the City of Lynwood, do hereby certify that the foregoing 'Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 19th day of August, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAWBEAS, SOLACHE HERNANDEZ.AND CASTRO NOES: NONE ABSENT: NONE ABSTAIN: NONE Whfia'rha-188u�in-onez, Ci -(y Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) 1, the undersigned, City Clerk of the City of Lynwood, and the Council of said City, do hereby certify that the above foregoing is a full, copy of Resolution No. 2014.138 on file in my office and that said adopted on the date and by the vote therein stated. Dated this 19th 2014. A -, o Maria Quinonez, City Clerk Clerk of the City true and correct Resolution was day of August, RESOLUTION NO. 2014.145 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING AN APPROPRIATION OF $188,955 FROM THE ART IN PUBLIC PLACES FUND TO SUPPORT ARTISTIC ELEMENTS DESIGNED FOR THE LYNWOOD LINEAR PARK PROJECT WHEREAS, the City Council of the City of Lynwood ("Council") adopted Ordinance 11-20, Art in Public Places, to allow a broader medium of art, aimed at enhancing the aesthetic look of the City of Lynwood; and WHEREAS, the Lynwood Linear Park Project incorporates specific art elements including decorative mile markers and pavement etching, an educational rain barrel, sculptural seating area, a mosaic table, and a specially -themed pattern of rubberized surface play area that meets the intent and purpose of the City of Lynwood's Art in Public Places Ordinance; and WHEREAS, the City Council finds that the use of these funds for artistic design elements in the Lynwood Linear Park development is consistent with the goals and objectives of the Art in Public Places fund; and WHEREAS, the City is desirous in supporting the use of said funds for unique artistic elements designed for the Lynwood Linear Park Project. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the City Council of - the City of Lynwood approves an appropriation of $188,955 from the Art in Public Places Fund to support installation of decorative mile markers and pavement etching, an educational rain barrel, sculptural seating area, .a mosaic table,, and a specially -themed 'pattern use of rubberized surface play area as part of the development of the Lynwood Linear Park thereby improving the visual and aesthetic quality of park and open space for Lynwood residents and in accordance with the City of Lynwood Ordinance 11-20, Art in Public Places_ Section 2. City Council hereby directs Finance to take the necessary steps to adjust budget documents to reflect the authorized appropriation for use on art design work at the Lynwood Linear Park and to perform the following transfer: Transfer from Transfer to Public Art Fund Account # 2801 Prop 84 Park Grant Account # 3782.75.208.64399 Section 3. The City Manager, or her designee, is hereby authorized -to sign all documents necessary and appropriate to carry out'and implement said improvements and activities related to said transfer on.the behalf of the City. Section 4. This Resolution shall become effective immediately upon its adoption. Section 5. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED and ADOPTED this 19th day of August, 2014. ATTEST: XI Maria Quinonez, "Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney wrNa.,W-W., _"&MY -70.1 APPROVED AS TO CONTENT: Sarah . Wit ers, City Manager B n aulls, Project Manager Community Development STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 19th day of August, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAWBEAS, SOLACHE AND CASTRO NOES: NONE ABSENT: COUNCIL MEMBER HERNANDEZ ABSTAIN: NONE Maria Quinonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES J I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.145 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 19th day of August, 2014. aria Quinonez, City Clerk RESOLUTION NO. 2014.146 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD . AUTHORIZING AN APPROPRIATION IN THE AMOUNT OF $25,000 FOR ANTICIPATED APPRAISALS ON LONG BEACH BOULVEARD BETWEEN THE SOUTHERN CITY LIMIT (EUCLID AVENUE) AND THE 1-105 FREEWAY TO THE NORTH WHEREAS, in the interest of progressively moving the City's Economic Development objectives. forward, from time to time it will be necessary to assess the valuation of land in order to determine the feasibility of acquisition and development along that portion of Long Beach Boulevard between the southern City limit (Euclid Avenue) and the 1-105 Freeway to the north; and WHEREAS, in order to properly perform such studies and -appraise the value of property, an appropriation of funds will be required. WHEREAS, it is estimated that the cost for such studies and property appraisals is estimated at a not -to -exceed amount of $25,000; and WHEREAS, staff is requesting a transfer of funds in an amount not -to -exceed $25,000 from the unappropriated General funds for property appraisals and studies. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The City Council hereby authorizes the appropriation of a not -to - exceed amount of $25,000 to fund the cost of property appraisals and studies along that portion ,of Long Beach Boulevard between, the southern City limit (Euclid Avenue) and the 1-105 Freeway to the north. Section 2. The City Council of the City of Lynwood authorizes the City Manager or her designee to make the $25,000 fund appropriation and transfer said funds from unappropriated General funds. Section 3. This Resolution shall become effective immediately upon its adoption. PASSED, APPROVED and ADOPTED this 19th. day of.August, 2014. ide Castro, Mayor ATTEST: • APPROVED AS TO FORM: �'I' IV I--, David A. Garcia, City Attorney APPROVED AS TO CONTENT: Sarah M. Wit6Vrs, City Manager STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 19th day of August, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAWBEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSENT: NONE ABSTAIN: NONE I Maria Quinonez, Ci Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.146 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 19th day of August, 2014. aria Quinonez, City Clerk/ RESOLUTION NO. 2014.158 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE PLANS, SPECIFICATIONS AND CONTRACT DOCUMENTS FOR THE LYNWOOD LINEAR PARK PROJECT, AUTHORIZING THE SOLICITATION OF CONSTRUCTION BIDS, AND ' THE APPROPRIATION OF $200,000 FROM THE UNAPPROPRIATED FY 2015 PROPOSITION A AND C FUND BALANCES AND $200,000 FROM THE UNAPPROPRIATED FY 2015 WATER AND SEWER FUND BALANCES TO THE LYNWOOD LINEAR. PARK PROJECT WHEREAS, the City wishes to construct various recreational and open space improvements along the south side of Fernwood Avenue between Bullis Road and Atlantic Avenue known as Lynwood Linear Park; and WHEREAS, on June- 15, 2012, the California State Parks' Office of Grants and Local Services (OGALS) awarded the City of Lynwood a grant for the construction of the Lynwood Linear Park Project in the amount of $4,949,957; apd WHEREAS, on September 4, 2012, the City Council adopted Resolution Number 2012.178 approving the implementation of the Lynwood Linear Park Project authorizing the appropriation and transfer of funds in the amount of $4,949,957; and WHEREAS, on March 4, 2014, the City Council approved an Agreement with SWA Group to provide landscape architectural design services in conjunction with the proposed Lynwood Linear Park project; and WHEREAS, SWA Group has now completed preparation of the Lynwood Linear Park Project Plans, Specifications, and Contract Documents; and, WHEREAS, the Lynwood Linear Park Project is ready to be advertised for the solicitation of construction bids; and WHEREAS, the cost to develop the Lynwood Linear Park Project as estimated may exceed the grant amount; and WHEREAS, a transfer of $200,000 from the City's FY 2015 unappropriated Proposition A and C Fund balances and $200,000 from the City's FY 201.5 unappropriated Water and. Sewer Fund balances to the Linear,_.Park Project budget will ensure completion of the Linear Park'Project and that the project remains within budget. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the City Council of the City of Lynwood adopts the Plans, Specifications and Contract Documents for the Lynwood Linear Park Project. Section 2. That the City Council hereby authorizes the solicitation of bids for said project. Section 3. That the City Council hereby authorizes the use of the unappropriated FY 2015 Proposition A.and Proposition C Fund balances, in an amount of $200,000 ($100k from Prop A and $100K from Prop C) to support necessary right-of- way improvements in conjunction with the Lynwood Linear Park Project. Section 4. That the City Council hereby authorizes the use of unappropriated FY 2015 Water and Sewer Fund balances, in an amount of $200,000 ($100k from Water and $100K from Sewer) to support necessary pipeline extension, connection, and provision of water supply to the Lynwood Linear Park Project'. Section 5. City Council hereby directs Finance to take the necessary steps to adjust budget documents to reflect the authorized appropriation for use on the Lynwood Linear Park as described in Sections 3 and 4 herein and to perform the following transfer: Transfer from . Transfer to $100,000 Prop A Fund Prop 84 Park Grant Account # 3782.75.208.64399 $100,000 Prop C Fund Prop 84 Park Grant Account # 3782.75.208.64399 $100,000 Water Fund Prop 84 Park Grant Account # 3782.75.208.64399 $100,000 Sewer Fund Prop 84 Park Grant Account # 3782.75.208.64399 Section 6. This Resolution shall become effective immediately upon its adoption. PASSED, APPROVED and ADOPTED this 2rd day of September, 2014. Aide Castro, Mayor ATTEST: Maria Quinonez, ' Clerk APPROVED AS TO FORM: David At baricia,bty Attorney Sarah M TO CONTENT: City. Manager Br6no Naulls, Project Manager Community Development STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS. ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 2nd day of September, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSENT: NONE ABSTAIN: NONE Maria Ouinonez, tity Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.158 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 2nd day of September, 2014. Maria Quinone , ity Clerk RESOLUTION NO. 2014.159 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF LYNWOOD AND HR DYNAMICS & PERFORMANCE MANAGEMENT, FOR HUMAN RESOUCES SERVICES AND APPROPRIATING FUNDS THEREFORE WHEREAS, City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in the attached Exhibit A; and; WHEREAS, Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees; WHEREAS, to assure the City is able to timely and effectively conduct Departmental Classification and Compensation Studies for FY 2014/15 Budget, serving as .a Hearing Officer, and Human Resources project work, the City Council wishes to approve the attached Agreement for Departmental Classification and Compensation Studies for FY 2014/15 Budget, serving as a Hearing Officer, and Human Resources project work with Consultant and make the appropriation .of funds necessary therefore; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1: That the City Council of the City of Lynwood appropriates a not to exceed amount of $46,875 from the unappropriated General Fund to account for the services of Consultant.. Section 2. The City Council hereby approves the Agreement for Special Services with Consultant provided to the City Council concurrently with this Resolution, subject to approval as to form by the City Attorney. Section 3. That the City Council approves this alternative method of acquiring .goods and .services by way of a vote not less than four -fifth (4/5) of its members pursuant to Section 6-3.13 of the Lynwood Municipal Code. Section 4. This Resolution shall go into effect immediately upon its adoption. Section 5. The City Clerk shall certify as to the adoption of -this Resolution. PASSED, APPROVED and ADOPTED this 2 I day of September, 2014. Aide Castro, Mayor ATTEST: APPROVED AS TO FORM: APPROVED AS. TO CONTENT: David . Garcia, tity Attorney Sarah ithers, City Manager Hayde',9451tainz Director sou es/ k Management STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 2"d day of September, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSENT: NONE ABSTAIN: NONE Maria Quinonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.159 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 2"d day of September, 2014. U � ny'w �A RESOLUTION NO. 2014.116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD, AUTHORIZING INSTALLATION OF SPEED HUMPS ON HULME• AVENUE AND LYNDORA STREET AND AUTHORIZING THE CITY MANAGER OR DESIGNEES TO APPROPRIATE AND TRANSFER $80,000 FROM THE UNAPPROPRIATE GAS TAX FUND TO THE STREET MAINTANCE ACCOUNT NO. 2051.45.410 FOR FY 14-15 WHEREAS, at the City Council meeting of June 3, 2014, City Council directed that speed humps be installed on Hulme Avenue and Lyndora Street to address speeding on these streets; and WHEREAS, the cost to install conventional asphalt speed humps is estimated at $80,000; and WHEREAS, funds are available in the unappropriate Gas Tax fund. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The City Council of the City of Lynwood authorizes the City Manager or designee to appropriate and transfer $80,000 from the unappropriated Gas tax.fund to the Street Mainteance Account No. 2051.45.410 for FY 14-15. Section 2. The City Council of the City of Lynwood authorizes the installation of asphalt speed humps on, Lyndora Street (Bullis Road to Hulme Avenue) and Hulme Avenue (Lyndora Street -to LeSage Avenue). Section 3. This Resolution shall take effect immediately upon its adoption. Section 4. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED and ADOPTED this 1St day of July, 2014. Aide Castro, Mayor ATTEST: iWiMaria 1. unonez, City Clerk APPROVED AS TO FORM: Davill A. Garcia, City Attorney APPROVED AS TO CONTENT: Sarah M. hers, City Manager Emilio M. MuMgineer irector Public Works STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 1st day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAWBEAS, SOLACHE AND HERNANDEZ NOES: 'NONE ABSENT: COUNCIL MEMBER CASTRO ABSTAIN: NONE Maria Quinonez, City -?Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.116 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 1st day of July, 2014. Maria Quinonez, City Clerk Draft- In City Manager's Office for Signatures RESOLUTION NO. 2014.170 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH ALL CITY MANAGEMENT SERVICES TO PROVIDE CROSSING GUARD SERVICES TO THE CITY OF LYNWOOD WHEREAS, the City contracts to provide crossing guard services at designated locations at and around schools throughout the city; and WHEREAS, on August 7, 2014, staff issued an RFP for crossing guard services; and WHEREAS, the deadline to respond to the RFP was September 4, 2014 and only one proposal was received which was All City Management Services (ACMS); and WHEREAS, all City Management Services (ACMS) was the previous crossing guard service provider and did an excellent job; and WHEREAS, after consideration of the previous service level received from ACMS they are the best qualified to provide crossing guard services to the City of Lynwood. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The City Council authorizes the Mayor to execute a 3 -year agreement with ACMS in a form approved by the City Attorney to perform and provide crossing guard services to the City of Lynwood at the following yearly pay schedule: A. Year One: $170,469 B. Year Two: $190,008 C. Year Three: $190,008 Section 2. That the City Council of the City of Lynwood appropriates and transfers $86,000 from the un -appropriated General Fund Reserves to Account No. 2051.55.365.62015 for these services due to the California minimum wage increases. Section 3. The term of the Agreement for crossing guard services will be for three years, and will commence on September 17, 2014 and expire on September 17, 2017. Section 4. This Resolution shall become effective immediately upon its adoption. Section 5. The City Clerk shall certify as to the adoption of this City Council Resolution. PASSED, APPROVED and ADOPTED this 16th day of September, 2014. ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney Aide Castro, Mayor APPROVED AS TO CONTENT: J. Arnoldo Beltran, City Manager Deborah Jackson, Director Public Relations STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 16th day of September, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSENT: NONE ABSTAIN: NONE Maria Quinonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.170 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 16th day of September, 2014. Maria Quinonez, City Clerk Draft- In City Manager's Office for Signatures RESOLUTION NO. 2014.173 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD TO ENTER INTO A MEMORANDUM OF UNDERSTANDING WITH NORTHGATE GONZALEZ MARKETS WHEREAS, the City of Lynwood prosecuted a legal action against Barry Ross in his capacity as Trustee for the Louis Ross and Alice Ross Family Trust (the "Ross Trust") in order to compel the Ross Trust to perform environmental clean-up of properties owned by the Ross Trust and located in the City of Lynwood; and WHEREAS, as a result of the legal action, a settlement agreement was reached between the City of Lynwood and the Ross Trust wherein title to the properties at issue were transferred to the City; and WHEREAS, the City now desires to have the former Ross Trust properties environmentally remedied; and WHEREAS, Northgate Gonzalez Markets ("Northgate") owns certain property in close proximity to the former Ross Trust properties; and WHEREAS, the City and Northgate have engaged in discussions regarding the potential joint development of certain Northgate properties together with the former Ross Trust properties; and WHEREAS, the City and Northgate now desire to enter into a Memorandum of Understanding between them regarding the coordinated future planning efforts for the joint development of the certain Northgate properties and the former Ross Trust properties. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The City Council authorizes the City Manager or the City Manager's designee to execute a Memorandum of Understanding between the City of Lynwood and Northgate Gonzalez Markets regarding the coordinated efforts of the parties to formulate plans to environmentally remedy the former Ross Trust properties and develop those former Ross Trust properties together with certain properties owned by Northgate Gonzalez Markets. Section 2. Exhibit A is attached and is part of this Resolution. Section 3. That this Resolution shall take effect immediately upon approval by majority vote of the members of the City Council. Section 4. This Resolution shall become effective immediately upon its adoption. PASSED, APPROVED and ADOPTED this 16th day of September, 2014. ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney Aide Castro, Mayor APPROVED AS TO CONTENT: J. Arnoldo Beltran, City Manager Bruno Naulls, Project Manger Community Development STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 16th day of September, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSENT: NONE ABSTAIN: NONE Maria Quinonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.173 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 16th day of September, 2014. Maria Quinonez, City Clerk Draft- In City Manager's Office for Signatures RESOLUTION NO. 2014.171 A JOINT RESOLUTION OF THE CITY OF LYNWOOD AND CITY OF LYNWOOD AS SUCCESSOR TO THE LYNWOOD REDEVELOPMENT AGENCY APPROVING THE SECOND AMENDMENT TO THE AGREEMENT WITH COX, CASTLE, NICHOLSON, LLP FOR CONSULTING SERVICES REGARDING PROJECTS RELATED TO SOIL CONTAMINATION NOT TO EXCEED $400,000 WHEREAS, the former Lynwood Redevelopment Agency ("Agency") engaged in environmental clean-up activities necessary to carry out and implement the Redevelopment Plan for Project Area "A; and WHEREAS, in implementing such Redevelopment Plan and the Implementation Plan, the City of Lynwood, as Successor Agency to the former Redevelopment Agency ("Successor Agency") is desirous of continuing using the services of Cox, Castle & Nicholson, LLP ("CCN") to work with Agency Staff and Agency Counsel in compelling responsible parties in the proposed Imperial Highway Brownfield Area and other projects to remediate contaminated properties, including resolving outstanding post settlement issues regarding the matter of Lynwood Redevelopment Agency, et al, v. Barry Ross, et al, U.S. District Court Case No. CV11-02207-MMM (AGRx); and WHEREAS, on December 21, 2010, consultant was approved by way of a service retainer Agreement for up to $100,000 to provide certain consulting and litigation services, as needed, to the former Lynwood Redevelopment Agency on projects with soil, groundwater and/or soil gas contamination; and WHEREAS, that 2010 retainer Agreement was replaced with a Consulting Services Agreement (the "Agreement") by and between the former Lynwood Redevelopment Agency and Consultant, which Agreement was dated December 5, 2011 and increased the not to exceed amount to $240,000; and WHEREAS, following the commencement of litigation and related services by Consultant, as provided for in the Agreement, the California Supreme Court, on December 29, 2011, issued a ruling on the constitutional validity of two 2011 legislative budget trailer bills, ABX1 26 (Chapter 5, Statutes of 2011) and ABX1 27 (Chapter 6, Statutes of 2011), which resulted in the outright elimination of all 425 redevelopment agencies in the State of California; and WHEREAS, subsequent legislation, AB 1484 (Chapter 26, Statutes of 2012), which was passed, signed, and enacted on June 28, 2012, made significant changes to the provisions of ABX1 26, including the process for administering the enforceable obligations of the former redevelopment agencies (collectively, "Dissolution Act"); and WHEREAS, the Successor Agency has designated the services provided by Consultant, as described in the Agreement, to be an enforceable obligation under the Dissolution Act, and the Department of Finance has not objected to such designation; and WHEREAS, the Agreement contained a scheduled expiration on March 5, 2013, but also authorized extensions per Section 2 of the Agreement and was intended to be extended so that Consultant could continue to litigate and provide related services that were ongoing before ABX1 26 became law; and WHEREAS, Consultant has continued to provide litigation and related services to the Successor Agency, and the Parties therefore executed an Amendment to the Agreement dated November 25, 2013, which extended the term of the Agreement (to December 5, 2014) and increased the not to exceed value to three hundred ninety thousand dollars ($390,000); and WHEREAS, the litigation has resulted in settlements pursuant to which the Successor Agency (in conjunction with the City of Lynwood) holds settlement payments in the amount of $755,000 (cash assets) and will be dealing with ongoing remediation issues among others. Consequently the Agency has determined that Consultant's services are still needed in order to effectively implement the settlements and fulfill the Successor Agency's obligations under the Dissolution Act; and WHEREAS, the Successor Agency's Recognized Payment Obligation Schedule 14-15A (for the period July 1, 2014 through December 31, 2014) provides budgetary resources that can be utilized for the Consultant's ongoing work assisting the Successor Agency with implementation of the settlements; and WHEREAS, the settlement proceeds provide budgetary resources for resolving the balance of the Successor Agency's litigation expenses ($227,422.50 as of August 3, 2014), and legal fees through June 30, 2014 if the DOF makes findings against the use of RPTTF funds during the ROPS 14-15B period (January1, 2015- June 30, 2015); and WHEREAS, the Agency finds this Second Amendment to the Agreement is appropriate to provide for the Consultant's ongoing services and resolution of its outstanding litigation charges. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. Pursuant to authority provided under Health & Safety Code subsections 34171(d)(1)(F), 34177.3(a), and 34180(a) and (h) that the Successor Agency hereby authorizes the continued use of CCN to provide supportive professional litigation and environmental services for current projects of the Agency using ROPS 14- 15A/B RPTTF funds subject to confirmation it is a DOF approved Recognized Obligation. The second amendment not to exceed contract amount recommended is $400,000. Section 2. That the City and Successor Agency hereby approve the use of settlement proceeds from Settlement Agreement of Lynwood Redevelopment Agency, et al, v. Barry Ross, et al, U.S. District Court Case No. CV11-02207-MMM (AGRx) in resolving the balance of the Successor Agency's litigation expenses (currently $227,422.50), and legal fees through June 30, 2014 if the DOF makes findings against the use of RPTTF funds during the ROPS 14-15B period (January1, 2015- June 30, 2015). Section 3. That the Successor Agency hereby approves the second amendment of the subject Agreement as submitted to the Agency and agreed herein. Section 4. That the City and Successor Agency authorize the Chairperson, Executive Director or appointed designee to execute a second amendment to the Agreement with CCN in the amount of $400,000, in a form approved by the Agency Counsel. The appropriations for said amendment will not exceed $400,000 for the period ending June 30, 2015. Section 5. That this Resolution shall take effect immediately upon approval by majority vote of the members of the Successor Agency Board. PASSED, APPROVED and ADOPTED this 16th day of September, 2014. Aide Castro, Mayor ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney APPROVED AS TO CONTENT: J. Arnoldo Beltran, City Manager Bruno Naulls, Project Manager Community Development STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 16th day of September, 2014. AYES: COUNCIL MEMBERS ALATORRE, HERNANDEZ AND CASTRO NOES: NONE ABSENT: NONE ABSTAIN: NONE Maria Quinonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) SANTILLAWBEAS, SOLACHE, I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.171 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 16th day of September, 2014. Maria Quinonez, City Clerk og Lg�w d AGENDA STAFF REPORT IF04� DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City Manager — PREPARED BY: Amanda Roberson, Director of Finance Steven Avalos, Administrative Analyst II Delania Whitaker, Administrative Analyst If SUBJECT: FY 15 First Quarter Budget Report Recommendation: Staff recommends that the City Council receive and file this report on the City's unaudited FY 14 year-end performance of revenues and expenditures, an updated fund balance projection for the FY 15 City Manager Proposed Budget as presented on June 24, 2014, and an overview of the City's FY 15 First Quarter fiscal performance. Background: On June 24, 2014, City Council held a budget hearing for the adoption of the Fiscal Year 2014-15 (FY 15) Budget. The City Council partially adopted the FY 15 Budget, approving the proposed budgets for the following departments: City Council, City Clerk's Office, City Treasurer's Office, Development Services, Human Resources, Public Safety, Public Works, and the newly created Technology & Media Support Services Department. The City Council continued the remaining departments of City Manager's Office, Community Development, Finance & Administration, and Recreation .& Community Services to operate on FY 14 adopted budget levels. As presented on June 24, 2014, the FY 15 City Manager's Proposed General Fund Budget included expenditures of $27.3 million offset by $26.4 million in revenues with an estimated budget gap of $0.9 million covered by General Fund reserves. The FY 15 Proposed Citywide Budget, which includes all funds such as the Water Enterprise Fund and Capital Improvement Program (excluding the Successor Agency), totals $123 million in expenditures that will be supported by $102..6 million in revenues and $20.4 million of fund reserves and bond proceeds. 1GENDA ITEM 15 The FY 15 First Quarter Budget Report will present the City's unaudited FY 14 year-end fiscal performance on all revenues and expenditures, providing an explanation for all significant findings. This report will also provide an update on the FY 15 projected ending fund balance for the General Fund, based on unaudited actual, year-end figures recorded in FY 14. The First Quarter Report will also present an overview of the City's FY 15 First Quarter fiscal performance, comparing revenues and expenditures incurred in the first quarter (July through September) of FY 15 to this same period in FY 14. As customary, this report will primarily focus on the General Fund since this is the fund that supports traditional municipal services the City provides for our residents, such as law enforcement, fire protection, public works, parks, and recreation. Discussion & Analysis: FY 14 Year -End Performance When the FY 15 Proposed Budget was presented in June 2014, the Proposed General Fund Budget was based on meeting certain budget assumptions, primarily adhering to the City's FY 14 year-end projected revenues and expenditures. Meeting the City's year- end targets is very important, as coming over/under projected levels can have a significant impact on the General Fund's reserve level and ending fund balance for FY 15. Outlined below, please find an overview of the City's FY 14 year-end fiscal performance. The figures presented below reflect the City's final, unaudited actual revenues and expenditures as of October 15, 2014. 2 Table 1 General Fund FY 14 Year -End Performance FY 14 Adopted FY 14 FY 14 FY 14 Budget Year -End Actuals Year -End (Less Refuse Estimate Variance Fund) Revenues City's Major Revenues (Property Tax, Sales Tax, & JUT) $17,911,697 $17,847,514 $17,586,202 ($261,313) All Other City Revenues 7,864,601 10.974 424 11,174,108 199.684 $28,821,938 $28,760,310 Total Revenues: $25,776,298 ($61,627) Expenditures Salaries & Benefits $7,614,709 $7,693,974 $8,053,466 $359,492 City Operational Costs 4,626,359 7,205,893 7,359,259 153,366 Public Safety 14,001,513 14,440,073 14,470,501 30,428 Debt Service 721,394 721,394 717,753 3641 Total Expenditures: $26,963,975 $30,061,334 $30,600,979 $539,645 Operating Surplus/(Deficit) ($1,187,677) ($1,239,397) ($1,840,669) $601,272 Beginning Fund Balance $5,988,040 $5,988,040 $5,988,040 N/A Ending Fund Balance $4,800,363 $4,748,643 $4,147,371 ($601,272) Subsequent to the adoption of the FY 14 Budget, the City created a new Refuse Enterprise Fund to record all waste hauler -related revenues and expenditures which were previously recorded in the General Fund. This reduction in General Fund revenues and expenditures is reflected in the FY 14 Adopted and FY 14 Year -End Estimate figures shown above. In November 2013, the City eliminated the City's "Deficit Funds", which resulted in a series of inter -fund transfers in and out of the General Fund. This has augmented the General Fund's revenues and expenditures in FY 14, and is reflected in the FY 14 Year -End Estimates and FY 14 Actuals. General Fund Revenues The City's three (3) major revenue sources of Property Tax, Sales Tax, and Utility Users Tax (UUT) comprise 61 % of all General Fund revenues. In FY 14, the City ended the fiscal year with a slight shortfall of $62K from projected revenues. General Fund revenues have remained flat and have not increased to cover projected expenditure growth. N General Fund Expenditures In FY 14, the City exceeded its FY 14 year-end estimates by approximately $540K. See below for details. Salaries & Benefits ($359,492) — The City exceeded its year-end estimates for employee salaries and benefits by $359K. This is largely due to unanticipated employee payouts ($171 K) of leave accruals (i.e. vacation, personal, severances) for employee resignations and terminations. In addition, some departments did not follow their adopted employee salary allocations. The Public Works Department shifted salary allocations mainly away from CIP Projects to the General Fund. This shift adversely impacted the budget by $112K. The Development Services Department did not maximize use of approved CDBG funding for salaries and benefits, which resulted in an additional $44K impact. Due to salary and benefits being significantly overbudget in FY 14, salary allocation budgets will be "locked" in EDEN in FY 15. No changes to employee salary allocations will be allowed, with the exception of CIP and CDBG funded employees, as departments must specify the hours worked on all CIP projects and CDBG designated areas. This will help to ensure that salary and benefits are adhered to in FY 15. 2. Public Safety ($30,428) — Public Safety was slightly over budget by $30K due to unanticipated, law enforcement supplemental services and the purchase of additional surveillance cameras. 3. Other Operational Expenditures ($153,366) — The largest areas in which the City exceeded year-end estimates were in legal services (Citywide - $188K), Professional & Contract Services (Human Resources - $114K; Community Development - $16K), the League of California Cities Annual Membership Dues (Council — Finance - $14K), Bad Debts to Write -Off Old Receivables (Finance - $29K), and the Security Services Contract (Recreation - $12K). However, it is equally important to note that there were Citywide savings across all departments, including salary savings for vacancies, which helped the City to yield a net fiscal impact of $153K. It is important to note that when departments do not submit realistic year-end projections. and overspend their budgets, this has an adverse impact on the General Fund reserve levels and budget assumptions. 0 FY 15 Adjusted General Fund Balance Based on the final, unaudited FY 14 revenues and expenditures recorded in EDEN, the City's updated FY 15 General Fund Balance is as follows: Table 2 General Fund Updated FY 15 Fund Balance FY 15 Proposed FY 15 FY 15 (As Presented Adjusted Variance 06/24/14) Revenues City's Major Revenues (Property Tax, Sales Tax, & UUT) $17,677,633 $17,677,633 $ All Other City Revenues 8,739,134 8,739,134 - Total Revenues: $26,416,767 $26,416,767 $ - Expenditures City Operational Costs $11,643,951 $11,664,249 $20,298 Public Safety 14,918,450 14,918,450 - Debt Service 715,972 715,972 - Total Expenditures: $27,278,373 $27,298,671 $20,298 Operating Surplus/(Deficit) ($861,606) ($881,904) $20,298 Council Approved Budget Adjustments - (243,344) 243,344 Adjusted Operating ($861,606) ($1,125,248) $263,642 Surplus/(Deficit) Beginning Fund Balance $4,748,643 $4,147,371 ($601,272) Ending Fund Balance $3,887,037 $3,022,123 ($864,914) Based on unaudited actuals, the General Fund will begin FY 15 with a $4.1 million fund balance, $0.7 million below the $4.8 million as presented on June 24, 2014. This is largely due to over -expending the City's FY 14 adjusted budget and year-end estimates. As a result, the City is projected to end FY 15 with a $3.0 million ending fund balance, well below the $3.9 million projection when the budget was presented. The $3.0 million ending fund balance is inclusive of all budget adjustments approved by the City Council during the first quarter of FY 15. The updated FY 15 ending fund balance for the General Fund is in compliance with the -City's General Fund reserve policy, which requires the City to maintain a minimum reserve level equal to 10% of the current -year adopted operating budget, or $2.7 million. However, the projected ending fund balance ($3 million) is dangerously close to the minimum reserve level. y� FY 15 First Quarter Report The table below shows the City's revenues and expenditures incurred during the first quarter of the fiscal year, from July 1St through September 30th in FY 15 compared to FY 14. Table 3 Revenues & Expenditures July 2014 — September 2014 FY 15 FY 14 FY 15 July- July- FY 15 Increase/ September September Variance (Decrease) Actuals Actuals Percentage Revenues Property Tax $47,950 $44,733 $3,217 7.2% Sales Tax 280,789 278,468 2,320 0.8% Utility Users Tax 1,042,298 895,686 146,612 16.4% Franchise Fees 1,922 7,688 (5,766) .(75.0%) Business License & Other Tax 154,347 178,960 (24,613) (13.8%) Charges for Current Services 296,644 331,136 (34,491) (10.4%) Fines, Forfeits, & Penalties 283,204 306,821 (23,617) (7.79/6) Other Revenues 1,345,167 1,378,220 (33,053) (2.4%) Transfers In 238,466 298,644 (60,178) (20.2%) Total Revenues: $3,690,787 $3,720,356 ($29,569) (0.8%) Expenditures City Operational Costs $2,338,538 $2,277,370 $61,168 2.7% Public Safety 2,690,351 2,085,687 604,664 29.0% Debt Service 458,587 235,141 223,446 95.0% $4,598,198 Total Expenditures: $5,487,476 $889,278 19.3% Quarter 1 Revenue Performance Overall, excluding all waste hauler -related revenues previously recorded in the General Fund, revenues for the City are slightly down by 0.8% (or $30K) in the first quarter of FY 15. Property Tax & Sales Tax — Property Tax and Sales Tax are up slightly by 7.2% ($31K) and 0.8% ($2K) respectively from the first quarter in FY 14. It is too early to tell if we are on target for our budgeted revenue projections, as the City receives the majority of these revenues during the second half of the year. For Property Tax, the City receives 90% of its revenues in two (2) large installments: December 2014 and April 2015. For Sales Tax, the City receives only one installment near the end of the first quarter. Nonetheless, both [:1 these revenues are anticipated to increase conservatively in FY 15 and appear to be on pace with our projections. Utility Users Tax (UUT) — The City's second largest revenue, UUT, is significantly higher than FY 14 levels by 16.4% (or $147K) during the first quarter in FY 15. This news is encouraging and hopefully indicative of rebounding UUT revenues that have seen decreases in recent years. Other General Fund Revenues — Excluding all waste hauler -related revenues, all other General Fund revenues are down by a combined 7.3% ($182K). This is particularly concerning, as many of our development -related fees are down: Construction Permits ($30K), and Plan Check Fees ($57K). Fines, Fees, and Penalties are also down by $24K. It is still too early in the year to identify trends for revenues received at this point. Some of the revenues that are down may be due to timing of the recording of certain revenues. As mentioned earlier, the City receives the majority of its revenues during the second half of the fiscal year. At the FY 15 Mid -Year Financial Review, we should have a much clearer picture of the City's revenue performance. Quarter 1 Expenditure Performance For expenditure performance through the first quarter of FY 15, the City has spent 19.3% (or $889K) more than last year. The increase in expenditures is primarily due to timing differences. During the first quarter of FY 15, the City made an additional General Fund transfer out to the Debt Service Fund in the amount of $223K and an additional Public Safety payments for Fire Suppression services in the amount of $471 K a Grant Deputy for $18K. The increase in the Public Safety can also be attributed to the annual contract increases, as the City's Public Safety contracts increased by 6.4% this year. The City's operating budget (non -Public Safety and debt service) increased slightly by 2.6% (or $61 K) during the first quarter of FY 15. Closing In accordance with the FY 15 Budget Calendar, the Finance Department will present quarterly budget reports to Council on the overall fiscal condition of the City throughout the year. The next quarterly budget report will be the FY 15 Mid -Year Financial Review Report, which will take place in February 2015. The City receives a majority of its revenues by December, and this meeting is usually a good indicator of revenue performance for the current fiscal year. Any necessary Mid -Year budget adjustments will also be included in this report and presented for Council consideration. In addition, in 'continuous efforts to improve financial reporting and enhance fiscal transparency, the Finance Department will also present new quarterly budget adjustment staff reports to Council, which will summarize all budget adjustments approved by the City Council each quarter of the fiscal year. This new report will be a great tool for Council and staff, as it will serve as a resource for Council when making financial decisions during the 7 fiscal year and help staff track and monitor all budget adjustments approved during the fiscal year. Lastly, the Finance Department will continue to meet quarterly with all departments in FY 15 to better monitor department quarterly spending, track revenue performance, and identify any unforeseen issues that may arise and affect the budget during the fiscal year. Fiscal Impact: There is no fiscal impact associated with this report. Coordinated With: City Attorney City Manager's Office r � AGENDA STAFF REPORT DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City ManagerA_6� PREPARED BY: Amanda Roberson, Director of Financer� Steven Avalos, Administrative Analyst II Delania Whitaker, Administrative Analyst I SUBJECT: General Fund 5 -Year Financial Forecast Recommendation: Staff recommends that City Council City receive and file this report on the City's General Fund 5 -Year Financial Forecast. Background: The City of Lynwood adopts an annual operating budget for the City, which serves as the City's financial operating plan to establish its goals, budget priorities, and desired service levels for the fiscal year, as well as identifies the fiscal resources (revenues) necessary to achieve them. Every year, the City must adopt a balanced budget, in which revenues must equal expenditures, which normally involves a combination of budget reductions and use of reserves. Since FY 10, the City has continued to increase its reliance on the use of General Fund reserves to balance the budget, in which the General Fund Balance reserve level has dropped from $7.7 million to $3.9 million (a 49.4% decrease). This is largely due to the following major fiscal issues the City has had to contend with over the last several years: flat revenues, annual Public Safety contract increases, increases in retirement and health premium costs, and negotiated MOU fiscal impacts. In order to contend with anticipated fiscal challenges and lead the City to fiscal stability and financial resiliency, staff has prepared the City's General Fund 5 -Year Financial Forecast to serve as a long-term, financial planning tool and resource to assess the City's long-term viability and fiscal well-being in future years to come. The 5 -Year Financial Forecast will be a plan for the City to more prudently manage the City's fiscal resources, forecast expenditures and anticipate operational increases where known, and most importantly; strengthen the City's financial planning for the future. Discussion & Analysis: The 5 -Year General Fund Financial Forecast is a significant, financial planning document for the City that will forecast the City's major revenues and expenditures over a five-year period, taking into account economic factors, unavoidable expenditure increases, and standard inflationary factors. The primary purpose of the Financial Forecast is to assess the City's fiscal health and well-being on a long-term basis and assess the City's ability to contend with unanticipated fiscal issues. Specifically, it will provide a projected General Fund balance reserve level five years out. The 5 -Year Financial Forecast is necessary to determine whether the City can maintain adequate service levels and meet the General Fund reserve policy of maintaining a 10% reserve level of operating expenditures each fiscal year. The 5 -Year Financial Forecast will present "realistic" projected reserve levels based on conservative budget assumptions. The forecast may indicate years in which the City will have to rethink use of limited resources to comply with the City's reserve policy. In addition, the 5 -Year Forecast will serve a multitude of other purposes. This will be a multi-year financial planning tool for the City Council and staff during the budget development process; a formal, financial document for credit agencies rating to assess the City's financing ability and liquidity, and lastly; a formal, public document that illustrates the City's fiscal condition for fiscal transparency purposes to all interested parties. The City's 5 -Year General Fund Financial Forecast is outlined below. It is extremely important to note that this forecast and document is not a budget or multiyear budget. This document may be revisited and revised as necessary as economic factors change, budget assumptions change, and/or budgets change. 2 City of Lynwood General Fund 5 -Year Financial Forecast FY.2015 - FY 2019 (1) The FY 15 Beginning Fund Balance has been adjusted to reflect unaudited FY 14 year-end actuals recorded in Eden as of October 15, 2014 (2) By FY 16, the City will fall below the minimum required reserve level of 10% of its operating budget, or $2.7 million Methodology The 5 -Year Financial Forecast was developed within the context of the following budget assumptions: Revenues (1) Assumes a 1 % increase for two (2) of the City's largest revenues: Property Tax and UUT revenues (2) Sales Tax projected revenue growth is based on the most recent Sales Tax Report, Quarter 1 of 2014, provided by MuniServices, the City's fiscal consultant and projects a 9.1 % growth rate from FY 16 through FY 19. 3 FY 15 Adopted FY 16 FY 17 FY 18 FY 19 Budget (Projected) (Projected) (Projected) (Projected) Revenues City's Major Revenues (Property Tax, Sales Tax, & UUT) $17,677,633 $18,211,679 $18,366,782 $18,688,479 $19,018,659 All Other City Revenues 8,739,134 8,781,984 8,825,259 8,868,970 8,913,116 Total Revenues: $26,416,767 $26,993,663 $27,192,041 $27,557,449 $27,931,775 Expenditures City Operational Costs $11,664,249 $11,760,391 $11,877,994 $11,996,774 $12,116,742 Public Safety 14,918,450 15,269,034 15,627,856 15,995,110 16,370,996 Debt Service 715,972 711,050 712,675 712,550 712,550 $27,298,671 $27,740,475 $29,200,288 Total Expenditures: $28,218,525 $28,704,434 Operating Surplus/(Deficit) ($881,904) ($746,812) ($1,026,484) ($1,146,985) ($1,268,513) Council Approved Budget Adjustments (243,344) - - - - ($1,026,484) ($1,146,985) ($1,268,513) Adjusted Operating ($1,125,248) ($746,812) Surplus/(Deficit) Beginning Fund Balance' $4,147,371 $3,022,123 $2,275,311 $1,248,827 $101,842 Ending Fund Balance $3,022,123 $2,275,311 $1,248,827 $101,842 $1,166,671 (1) The FY 15 Beginning Fund Balance has been adjusted to reflect unaudited FY 14 year-end actuals recorded in Eden as of October 15, 2014 (2) By FY 16, the City will fall below the minimum required reserve level of 10% of its operating budget, or $2.7 million Methodology The 5 -Year Financial Forecast was developed within the context of the following budget assumptions: Revenues (1) Assumes a 1 % increase for two (2) of the City's largest revenues: Property Tax and UUT revenues (2) Sales Tax projected revenue growth is based on the most recent Sales Tax Report, Quarter 1 of 2014, provided by MuniServices, the City's fiscal consultant and projects a 9.1 % growth rate from FY 16 through FY 19. 3 (3) With the exception of certain revenue categories, other General Fund revenues reflect a conservative 1 % growth rate (i.e. Charges for Current Services, Fines, Forfeits & Penalties, Business License Revenues, etc.) Expenditures (4) Assumes that Public Safety will increase annually by an average of 2.35% (over $350K annually). Public Safety is the City's largest expenditure (54% of the General Fund budget) and contracts with the Los Angeles County Sheriffs Department and Fire Department continue to increase annually. (5) Assumes a standard 1 % increase for operational expenditures to account for increased costs for services. (6) Does not include negotiated MOU-related fiscal impacts that are not known at this time for FY 16 through FY 19. Findings The 5 -Year Financial Forecast projects that the City's General Fund will be below the minimum 10% reserve by the end of FY 16, ending at $2.3 million, well short of the $2.7 million minimum reserve level. Further, if the City continues to operate at the levels identified by the current budget assumptions, the City's reserve level will be in the negative by the end of FY 19. Falling below the minimum reserve level AND having the General Fund fall in the negative raise "serious" and "alarming" concerns with regard to the City's fiscal condition and the City's ability to contend with unanticipated fiscal challenges that may arise from year to year. Based on these findings, we must identify corrective actions to address the City's fiscal issues so that the City does not end up in a state of fiscal distress, as the Financial Forecast indicates. Options For Corrective Action While the City cannot control outside economic forces, such as economic conditions that affect sales and property tax revenue gains/losses, the City can control its expenditures and MUST improve and strengthen its internal financial controls. The following measures should be strongly considered to be implemented to assist the City and its road to long- term financial stability.- Focus tability: Focus on Adherence to Budget — Historically, the focus on eliminating the City's structural budget gap has been on reducing its budget. However, the City has not enforced adherence to the adopted budget. Departments have been spending more than department levels. The City needs to adopt a stringent spending level limit policy, which will not allow departments to exceed budget without Council 0 approval, to ensure department compliance to the budget and to yield year-end savings. • Accountability at the Department Level — Departments need to be held accountable for their budgets. If departments go over their respective budgets, they must request additional appropriations AND provide a proper funding source and/or cost savings method. If a department cannot justify increasing their budget, they should not be allowed to go over their adopted budget. Limit on Budget Adjustment Requests — While it is very understandable and likely for unanticipated costs that may arise and must be incurred in any given fiscal year, these should not be routine instances. Budget adjustment requests frequently occur at City Council Meetings. Departments must do a better job planning ahead, accounting for unanticipated matters, and creating a multi-year plan for their operations at the time of adoption. This also affects the Councilmembers, as they are the decision makers of the City and must approve all budget adjustment requests. Each budgetary decision should be evaluated as to its impact to the City's long-term financial condition. Maximize Revenue Recovery & Growth for City -Imposed Revenues —The City must continue to be innovative and diligent in enforcing its laws, regulations, and codes and increase revenue recovery for its own City -imposed revenues where possible. Business licensing, code violations, parking violations and penalties, Bateman Hall rentals all are areas where we must strive to optimize and recover and increase revenues. Lastly, and most importantly, this involves teamwork Citywide. Implementing these internal financial measures requires a concerted, collected effort from all involved: from the Council level to the City Manager to the Finance Department to implement these controls all the way to the Department line -item level. Everyone must do its part and be held accountable and curb spending wherever possible, and continue to exercise frugality, creativity, innovation, and efficiency in their operations. Other Options For Consideration While the internal corrective measures recommended above are vital to the City's year- to-year fiscal welfare, it is simply not enough to lead the City out of fiscal distress by FY 19. The City has a structural financial problem. There is simply not enough revenues to pay for the services needed for a quality, vibrant community for our residents and patrons. Revenues remain flat while expenditures continue to increase. Continued reliance on reserves is no longer sustainable. Further, the City has reduced its budget drastically over the last several years, while dramatically reducing its workforce which has had an adverse effect on service levels we provide to the community. The City is now operating at "bare -bone" minimum service 5 levels and cannot afford to reduce its operational budget any further without seeing a severe and detrimental impact to our services we provide to our residents. While at this time we are not recommending Council to pursue any of the below options presented below, we must take a long and strong look at these options in the very near future in order to preserve the City's fiscal health and viability. • Public Safety Contracts — Public Safety is the'City's number one priority and is the City's largest expenditure at over 54% of the General Fund budget. Since FY 10, the City's Public Safety budget has increased by 14.1% ($1.8 million) while the City's Operational Budget has decreased by 8.7% ($1.3 million). Public Safety contracts (Sheriff and Fire) increase by an average of $307K per year. The annual public safety contract increases have offset City budget reductions and are now depleting the City's reserve levels. In the near future, the City should look into renegotiating and restructuring the current contracts with the County. The majority of the annual increases are largely due to MOU-related "cost of living" personnel increases for County public safety employees and not increased level of services. A viable option may be to renegotiate the contracts that require the County to absorb any MOU-related personnel increases and not pass these along to the City. The City has cut our own staffing drastically, as well as had to contend with our own employee concessions. The City should not support other agencies' employee impacts. Another alternative option may be to reduce public safety services. Whichever alternative is deemed most viable, the City's Public Safety contracts must be looked at closely. • MOU Negotiations With Employee Labor Groups — The City must continue to exercise its diligence and negotiate equitably and fairly viable concessions with the City's employee labor groups. Health premiums and retirement costs are the City's 3rd and 4t" largest costs and continue to rise considerably from year to year. The City must strive to achieve future concessions in order to support these rising costs and preserve the City's workforce. • Sales Tax Increase — Although an increase in a tax is not always seen in a positive light, the City must strongly look at increasing its sales tax in the near future. Cities all across California have successfully passed and increased its sales tax by either '/ of cent, half cent, or by 1 whole cent during times of fiscal crisis and fiscal emergencies. The City of Lynwood is rapidly nearing that juncture of fiscal emergency. This may be the only viable option as revenues are not sufficient to support operating expenditures. • Legal Services Legal services are a major Citywide expense, for which actual expenditures normally exceed budgeted levels on an annual basis. The City should look into renegotiating and restructuring the contract for legal services performed by the City Attorney for the City and Successor Agency. One viable option is to establish a set, monthly retainer fee for legal services that are essential and routine to the function of a City Attorney for a local agency. Typical legal duties that should be included in the monthly retainer fee should be standard review of agenda reports, attending Council Meetings, research of local ordinances and State statutes, review of contracts, etc. Other specialized services should be billed on an hourly basis (as is the current practice). Other specialized services should include: litigation cases, personnel matters, former redevelopment legal matters, real estate matters, etc. In addition, claims paid out is a major expense for the City and has adversely impacted the budget the last several fiscal years. Staff must properly manage claims to lower related legal costs where possible. At this time, staff is not recommending to take actions on any of these options, but are presenting recommended options for Council for future consideration. Closing In closing, the purpose of the City's 5 -Year General Fund Financial Forecast is to . accurately portray the City's fiscal condition over the next five years, identify areas of concerns and points of fiscal distress, and to identify corrective action and options to consider to effectively plan for the future in the City's road to fiscal stability. The 5 -Year Financial Forecast also serves as a vital financial planning tool for the City. The road to long-term financial and operational stability requires leadership, commitment, planning and effective execution, as well as a resurgent national and local economy. As stewards of public funds and provider of services to the Lynwood community, the most favorable financial outcome for the City is financial resiliency to ensure that the City can continue to provide quality services to the community. The City is at a critical juncture and is nearing the point of fiscal emergency if nothing is done. The City's Financial Forecast is the first step to effectively plan for the future and is very much needed at this time. Corrective measures and options for consideration are being presented to Council to necessitate important decisions: In order to avoid fiscal crisis, decisions must be revisited and made soon, years before the problem affects the City. This is necessary to effectively plan for the future and lead the City back to financial stability. 7 Fiscal Impact: There is no fiscal impact associated with this report. Coordinated With: City Manager's Office City Attorney Attachments: None 7•Yly:;. a AGENDA STAFF REPORT 12 rX,ogSti DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City Manager PREPARED BY: Amanda Roberson, Finance Director Delania G. Whitaker, Administrative Analyst II Steven Avalos, Administrative Analyst II SUBJECT: Adoption of FY 2014-15 Budget Recommendation: 0 Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE FISCAL YEAR 2014-15 BUDGET WITH APPROPRIATE CLASSIFICATION/POSITION CHANGES". Background: On June 24, 2014, City Council held the second of two (2) Council meetings to discuss the FY 15 City Manager's Proposed City Budget. City staff presented on the following: • Reorganization/Budget Subcommittee Recommendations for All City Departments/Offices • FY 15 City Manager Proposed Department Budget Presentations • FY 15 Fiscal Challenges and Issues • Overview of FY 15 Citywide & General Fund Budget City Council adopted the resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD CONTINUING THE FISCAL YEAR 2013-2014 BUDGET" (Resolution No. 2014.107). On July 1, 2014, City Council adopted the below budget resolutions: • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF' LYNWOOD APPROVING THE FISCAL YEAR 2031-14 YEAR-END BUDGET ADJUSTMENTS TO AMEND THE FISCAL YEAR 2013-14 ADJUSTED BUDGET (Resolution No. 2014.112) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE FISCAL YEAR 2014-15 BUDGET IN PART (Resolution N. AGENDA 2014.113) ITEM • A RESOLUTION OF THE CITY COUNCIL AS SUCCESSOR AGENCY TO THE LYNWOOD REDEVELOPMENT AGENCY ADOPTING THE FISCAL YEAR 2014-15 SUCCESSOR AGENCY BUDGET (Resolution No. 2014.017) • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE PROPOSED FEE REVISIONS AND ADOPTING THE FY 2014-15 MASTER FEE SCHEDULE (Resolution No. 2014.114) • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2014-15 PURSUANT TO ARTICLE X11113 OF THE CALIFORNIA CONSTITUTION (Resolution No. 2014.115) • A RESOLUTION OF THE LYNWOOD UTILITY AUTHORITY ADOPTING THE FISCAL YEAR 2014-1.5 BUDGET (Resolution No. 2014.002) • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE CONTINUATION OF THE FISCAL- YEAR 2013-2014 BUDGET (AMENDED TO INCLUDE THE CITY MANAGER'S OFFICE)" (Resolution No. 2014.111) The purpose of Resolution No. 2014.111 and 2014.113 was to approve the FY 15 budget for all departments, with the exception of Recreation & Community Services, Finance & Administration, Public Relations, Community Development, and City Manager's Office due to pending reclassifications. City Manager's Office, Community Development, Finance & Administration, and Recreation & Community Services FY 14 budgets were continued until the proposed positions changes were reviewed and analyzed by the Human Resources Department, approved by the Personnel Commission, and meet and confer requirements were met. On September 2, 2014, City Council approved a consulting services agreement with HR Dynamics & Performance Management to perform a Classification and Compensation Study for the proposed reclassifications. The study has been completed and meet and confer requirements have been met. 0 Discussion & Analysis: Due to the significant amount of time that has passed since the presentation and partial adoption of the FY 15 budget, staff is recommending that City Council approve the FY 15 Citywide budget as presented on June 24, 2014 with the following caveats: Pending Reclassifications The FY 15 City Manager Proposed Budget includes all proposed reclassifications and organizational changes. At this time, staff recommends the approval of the following position reclassifications: City Manager's Office o (1) Office Assistant II to Administrative Assistant Finance & Administration o (2) Administrative Analyst II to Financial Analyst o (1) Payroll Specialist — No Title Change; Pay Band Increase to Reflect Actual Duties and Additional Payroll -Related Duties Community Development o (1) Administrative Aide to Administrative Assistant Public Relations o (1) Administrative Aide to Administrative Assistant Recreation & Community Services o (1) Block Watch Coordinator to Recreation Facility & Program Supervisor Refer to Attachment A for fiscal impacts. Should any position change be overturned by HR or the Personnel Commission, or not be approved by Council, the budget will be adjusted accordingly during the FY 15 Mid -Year Financial Review. All other reclassifications/reorganizations are pending further review and analysis.. Administrative Oversight for City Clerk/City Treasurer — Due to the fact that the City Clerk and City Treasurer are part-time elected officials, the Reorganization/Budget Subcommittee recommended that all City Clerk and City Treasurer staff will be under the oversight of the City Manager's Office to improve the day-to-day efficiency of operations in these departments. The amendment of the municipal code to clarify reporting functions will be presented at a later Council meeting. Per Council, the operational budgets for these two offices will not be moved to the City Manager's Office. • City Clerk's Office Budget — The FY 15 Adopted Budget will include the reinstatement of the Part -Time Office Assistant II position. This position was previously proposed for elimination. This will have a $20K General Fund impact. 3 • Community Events Budget — The Reorganization/Budget Subcommittee recommended that $72,500 be given to the Chamber of Commerce to assume the direct management and planning of certain Citywide events. The Chamber of Commerce rejected the contribution due to a potential conflict of interest. As such, the responsibility for community events will remain with the Recreation & Community Services Department. On September 16, .2014, City Council approved the FY 15 City Special Events Roster. Fiscal Impact: At the time of budget presentation, the FY 15 City Manager Proposed Budget contained recommended actions that increased overall General Fund expenditures. by 1.2% (or $314K) from the FY 14 Adopted Budget, excluding waste hauling revenues and expenditures. FY 15 City Manager Proposed General Fund expenditures in the amount of $27.3 million were offset by $26.4 million in projected revenues and $.9 million in reserves. The budget included transfers out for debt service payments. Based on the FY 15 First Quarter Budget Report, which includes an update on FY 14 year-end performance and FY 15 First Quarter Council Approved Budget Adjustments, the FY 15 General Fund beginning balance will be adjusted to $4.1 million, the FY 15 projected General Fund deficit will be adjusted to $1.1 million. The FY 15 ending balance will be adjusted to $3.0 million.. Coordinated With: City Attorney's Office City Manager's Office Human Resources Department Attachments Adoption of the FY 2014-15 Budget Staff Report dated June 24, 2014 Approved Budget Resolutions Attachment A — Fiscal Impacts for Proposed Reclassifications Resolutions RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE FISCAL YEAR ' 2014-15 BUDGET WITH APPROPRIATE CLASSIFICATION/POSITION CHANGES WHEREAS, the City Council of the City of Lynwood (the "City Council") reviewed the City Manager's FY 2014-2015 Proposed Budget for the City of Lynwood attached herein and made a part of this resolution through this reference; and WHEREAS, the City, satisfied the General Fund and Water Enterprise Fund Reserve requirements and anticipate the following ending fund balances for FY 2014- 2015: $3.0 million for the General Fund and $10.4 million for the Water Enterprise Fund; and WHEREAS, the agenda for the June 24, 2014 meeting of the City Council was duly posted, and the City Manager's FY 2014-15 Proposed Budget and all related agenda material were made available to the interested parties. NOW,'THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS: Section 1. The City of Lynwood Budget for Fiscal Year 2014-15 is hereby adopted as presented in the City Manager's FY 2014-15 Proposed Budget with the following caveats: • Administrative Oversight for City Clerk/City Treasurer — Due to the fact that the . City Clerk and City Treasurer are part -'time elected officials, the Reorganization/Budget Subcommittee recommended that all City Clerk and City Treasurer staff will be under the oversight of the City Manager's Office to improve the day-to-day efficiency of operations in these departments. The amendment of the municipal code to clarify reporting functions will be presented at a later Council. Per Council, the operational budgets for these two offices will not be moved to the City Manager's Office. • City Clerk's Office Budget — The FY 15 Adopted Budget will include the reinstatement of the Part -Time Office Assistant II position. This position was previously proposed for elimination. This will have a $20K General Fund impact. • Community Events Budget — The Reorganization/Budget Subcommittee recommended that $72,500 be given to the Chamber of Commerce to assume the direct management and planning of certain Citywide events. The Chamber of Commerce rejected the contribution due to a potential conflict of interest. As such, the responsibility for community events will remain with the Recreation & Community Services Department. On September 16, 2014, City Council approved the FY 15 City Special Events Roster. 5 All actions covered by this resolution shall be carried out in the ordinary course of business consistent with the current ordinances, resolutions and Personnel Rules and Regulations of the City to the extent that the same apply to the complemented actions. Section 2. The Fiscal Year 2014-15 Budget is hereby amended by adding, deleting, reclassifying, and/or transferring the classifications/positions and their funding as follows: # of FTEs Action Position Title Department 1 Reclassify Office Assistant II (G-16) to Administrative Assistant (G-31) City Manager's Office 2 Reclassify Administrative Analyst II (M-35) to Financial Analyst (M-47) Finance & Administration— 1 Upgrade Payroll Specialist (G-36) to (G-45) Finance & Administration 1 Reclassify Administrative Aide (G-27) to Administrative Assistant (G-31) Community Development 1 Reclassify Administrative Aide (G-27) to Administrative Assistant (G-31) Public Relations 1 Reclassify Block Watch Coordinator (G-37) to Recreation Facility & Program Supervisor (M-40) Recreation & Community Services 1 Downgrade Office Assistant II to Customer Service Intern Human Resources 1 Delete Vacant CIP Manager Public Works 2 Add Public -Works Technician Public Works 1 Add Public Works Assistant Public Works 2 Delete Code Enforcement Officer Development Services 1 Delete Custodian Public Works 1 Add Building Maintenance Worker Public Works [:1 City departments reorganized to provide services in a more efficient manner, to include transfers from one department, to another, as follows: # of FTEs Position From To Recreation & 2 Custodians Community Services Public Works Finance & Technology & Media Support 1 Systems Analyst Administration Services Information Systems Finance & Technology & Media Support 2 Technician Administration Services Technology & Media Support 1 Media Specialist Public Relations Services Public Information Technology & Media Support 1 Officer Public Relations Services Section 3. That the reclassification and deletion of filled positions may be subject to meet and confer obligations with the employee bargaining units and that the City Manager or her designee is authorized to "adjust the adopted budget to comply with the terms of existing employee agreements approved by the City Council. Section 4. That the City Manager or her designee is authorized to carry over incomplete Capital Improvement Projects with remaining account balances and available funding sources from the prior fiscal year, to allow the work in progress relative to these projects to continue in an uninterrupted manner contingent upon revenues being available. Section 5. The City Manager or her designee is authorized to approve any transfer between accounts provided that they are within the same department and the same fund. Section 6. This resolution shall go into effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED this 4t" day of November 2014. ATTEST: Maria Quinonez City Clerk 7 Aide Castro Mayor J. Arnoldo Beltran City Manager APPROVED AS TO FORM: David Garcia City Attorney APPROVED AS TO CONTENT: Amanda Roberson Finance Director . r 0g LYS AGENDA STAFF REPORT -C F0 DATE: June 24, 2014 TO: Honorable Mayor and Members of the City Council Honorable Mayor and Members of the City Council as the Successor Agency of the Lynwood Redevelopment Agency APPROVED BY: Sarah Magana Withers, City Manage PREPARED BY: Amanda Roberson, Director of Finance Steven Avalos, Administrative Analyst II Delania Whitaker, Administrative Analyst II SUBJECT: . Adoption of the FY 2014-15 Budget Recommendation: Staff recommends that the City Council and Successor Agency reopen a public hearing, receive a presentation on the proposed Fiscal Year 2014-15 (FY 15) Budget, accept public comments, close the public hearing, and each adopt the respective attached resolutions entitled: • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE FISCAL YEAR 2013-14 YEAR-END BUDGET ADJUSTMENTS TO AMEND THE FISCAL YEAR 2013-14 ADJUSTED BUDGET • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE FISCAL YEAR 2014-15 BUDGET WITH APPROPRIATE CLASSIFICATION/POSITION CHANGES . • A RESOLUTION OF THE CITY COUNCIL AS SUCCESSOR AGENCY TO THE LYNWOOD REDEVELOPMENT AGENCY ADOPTING THE FISCAL YEAR 2014-15 SUCCESSOR AGENCY BUDGET • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE PROPOSED FEE REVISIONS AND ADOPTING THE FY 2014-15 MASTER FEE SCHEDULE • A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2014-15 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION Background: In April 2014, the City Council established several City subcommittees to strategically plan and address key Citywide areas of concern, one of which is the Reorganization/Budget Subcommittee. The Reorganization/Budget Subcommittee was established to review the existing City organizational structure, identify Council budget priorities, and also to make budget recommendations during the budget process. The Reorganization/Budget Subcommittee met with all departments, received their proposed budgets, and made subsequent budget recommendations and recommended organizational changes in efforts to streamline staffing needs and improve overall efficiency in delivery of services. On June 17, 2014, the City Council held the first of two (2) Council meetings to discuss the FY 15 City Manager's Proposed City Budget. City staff presented on the following: • FY 14 General Fund Year -End Performance • FY 14 Year -End Budget Adjustments • FY 15 Fiscal Issues and Challenges • Reorganization/Budget Subcommittee Recommendations for the Following Departments: o Human Resources o Public Safety o Public Works o Recreation & Community Services o Finance & Administration o Public Relations o Community Development o Successor Agency • Other FY 15 Proposed Budget Recommendations • Revenue Enhancements At the first budget meeting, the City Council had several concerns with regard to the proposed organizational changes and did not take any action. Specifically, Council asked -the Human Resources Department to review all proposed position changes and for the Finance Director to verify the fiscal impacts of the proposed organizational changes. Further, Council directed that all departments be brought back for consideration at the June 24, 2014 meeting. At this meeting, City Council will be asked to approve year-end budget adjustments to the FY 14 Adjusted Budget and receive presentations for all departments presented at the June 17th Budget Meeting, as well as presentations from the following departments that were not presented: • City Manager • City Clerk • City Treasurer 6 M • Development Services The City Council will also receive a detailed presentation on the FY 15 City Manager's Proposed City Budget. Discussion & Analysis: FY 14 Year -End Budget Adjustments: 1. Waste Hauler Related Revenues and Expenditures: Due to the creation of the new Refuse Fund in November 2013, the City began recording all waste hauler specific revenues (Waste Collection, Franchise Fees, and Rubbish Admin Fees) and Sanitation Division expenditures (i.e. CDS/WRI Contract, salaries and benefits) in the new Refuse Fund. From July 2013 to October 2013, these revenues and expenditures were recorded in the General Fund. The Sanitation Division budget and waste hauler revenues historically have been recorded in the General Fund and were included, in the FY 14 Adopted General Fund Budget. Therefore, the following budget adjustments are needed to properly account for the transfer of waste hauling revenues and expenditures from the General Fund to the Refuse Fund: • Revenues - Transfer Refuse Collection Franchise Fees, Residential Waste Collection Fees, and Rubbish Administrative Fees revenues: a. Budgeted Revenues -$3,060,000 b. Actual Recorded Revenues - $980,955 • Expenditures - Transfer Sanitation Division expenditures (i.e. CDS/WRI Contract, salaries and benefits) and other waste hauling expenditures (i.e. CDS Forensic Audit): a. Budgeted Expenditures - $2,347,746 b. Actual Recorded Expenditures - $691,203 2. General Fund Subsidy to Support Citywide Services: Franchise Fees and Administrative Fees associated with the waste hauler contract are generally reserved for General City purposes and uses (and are not necessarily reserved for specific waste hauler operations). Since these vital revenue sources are no longer received in the General Fund, to maintain sufficient funding levels in the General Fund and support Citywide services provided to residents, staff recommends a Transfer In from the Refuse Fund to the General Fund in the amount of $919,751. Staff also recommends that Council approve additional budget adjustments attached as Exhibit A. 3 If the above budget adjustments are adopted, the City's projected ending General Fund balance for FY 14 will be $4.8 million. If these budget adjustments are not approved, the City will end FY 14 with a $3.9 million General Fund balance and be at high risk of falling below the City's minimum reserve level by the end of FY 15. The City's minimum reserve level policy is 10% of the City's Operating Budget, which is projected to be $2.7 million for FY 15. Although technically the $3.9 million General Fund balance is unrestricted, the balance should not fall below the $2.7 minimum General Fund balance level. El FY 15 City Manager Proposed Budget Overview Citywide Funds The. FY 15 City Manager Proposed Budget was developed in the context of a steady economy with flat revenue growth offset by rising operating costs for the General Fund. Property Tax and Sales Tax are expected to see slight declines in FY 15, while Utility Users Tax (UUT) revenues will increase to offset this revenue shortfall. The FY 15 City Manager Proposed Budget also focuses on meeting the Council's reserve policies for the General Fund, Garage Fund, and Water Enterprise Fund, as well as the Contingency Set Aside policy. The Citywide expenditure budget, including transfers between funds, and excluding the Successor Agency, totals $123 million and is funded by $102.6 million in revenues and the use of $20.4 million of available reserves, including bond proceeds for capital projects. The Citywide budget includes all funds and programs, such as the Water Enterprise Fund, HUD Funds, Street Lighting and Landscape Maintenance Assessment Districts, and the General Fund. TABLE 1 FY 15 PROPOSED BUDGET — ALL CITY FUNDS FY 1.4 Adopted Budget FY 14 Adopted Budget Less Refuse FY 15 City Manager Proposed Budget Revenues General Fund $28,836,298 $25,776,328 $26,416,767 Water Fund 10,042,890 8,642,890 8,942,890 Refuse Fund - 3,060,000 3,415,552 Sewer Fund - 1,400,000 1,400,000 Capital Improvement Projects 22,146,055 22,146,055 27,566,868 Other Funds 34,006,179 34,006,179 34,885,621 Total Revenues $95,031,422. $95,031,422 $102,627,698 Rx enditures General Fund $29,092,072 $26,963,975 $27,278,373 Water Fund 10,854,749 9,741,045 11,925,415 .Refuse Fund - 2,128,097 3,302,445 Sewer Fund - 1,113,704 2,308,646 Capital Improvement Projects 22,160,314 22,160,314 27,566,868 Other Funds 42,149,170 42,149,170 50,609,346 Total Expenditures $104,256,305 $104,256,305 $122,991,093 Use of Reserves $9,224,883 $9,224,883 $20,363,395 61 This report primarily focuses on the General Fund since this is the fund that supports traditional municipal services the City provides for residents, such as law enforcement, fire protection, public works services, parks, and recreation. General Fund The FY 15 City Manager Proposed Budget contains recommended actions that increase overall General Fund expenditures by 1.2% (or $314K) from the FY 14 Adopted Budget, excluding waste hauling revenues and expenditures. FY 15 City Manager Proposed General Fund expenditures in the amount of $27.3 million are offset by $26.4 million in projected revenues and $0.9 million in reserves. The budget includes transfers out for debt service payments. Based on the projected revenues and proposed expenditures, it is anticipated that the General Fund will end FY 15 with $3.9 million in reserves. 0 TABLE 2 FY 15 CITY MANAGER PROPOSED GENERAL FUND BUDGET FY 14 Adopted Budget FY 14 Adopted Budget . (Less Refuse) FY 14 Year -End Estimates (Unaudited) FY 15 City Manager Proposed Budget Revenues Property Tax $8,809,736 $8,809,736 $8,376,739 $8,396,348 Sales Tax 3,935,442 3,935,442 3,834,847 3,803,825 Utility Users Tax 5,166,519 5,166,519 5,635,927 5,477,460 Franchise Fees 1,196,000 576,000 640,664 640,656 Business License & Other Tax 874,750 874,750 943,475 874,750 Charges for Current Services 3,228,950 1,088,980 1,511,945 1,187,450 Fines, Forfeits, & Penalties 1,582,000 1,582,000 1,371,388 1,582,000 Other Revenues 2,084,051 1,784,051 2,036,152 1,720,428 Transfers In 1,958,850 1,958,850 4,470,800 2,733,850 Total Revenues $28,836,298 $25,776,328 $28,821,937 $26,416,767 Expenditures Salaries & Benefits $7,614,709 $7,574,112 $7,693,974 $7,567,870 Public Safety 14,001,513 14,001,513 14,440,073 14,918,450 Other Operational Expenditures 5,853,020 3,765,520 3,844,719 3,840,576 Transfers Out Eliminate Deficit Funds)' 884,958 884,958 3,312,499 - Transfers Out Debt Service) 721,394 721,394 721,394 715,972 Transfers Out (Landscape Fund Operating Deficit) - - - 131,505 Transfers Out (Self - Insurance Fund/Litigation)) - - - 104,000 Transfers Out (Contingency) 16,478 16,478 48,675 - Total Expenditures $29,092,072 $26,963,975 $30,061,334 $27,278,373 Use of (Reserves)/Surplus ($255,774) ($1,187,647) ($1,239,397) ($861,606) Beginning Fund Balance $5,988,040 $5,988,040 $5,988,040 $4,748,643 Ending Fund Balance $5,732,266 $4,800,393 $4,748,643 $3,887,037 One -Time Transfer Out to eliminate cumulative deficit funds. Reorganization/Budget Subcommittee In April 2014, the City Council established several City subcommittees to strategically plan and address key Citywide areas of concern, one of which is the Reorganization/Budget Subcommittee. The Reorganization/Budget. Subcommittee was established to review the existing City organizational structure, identify Council budget priorities, and also to make budget recommendations during the budget process. All Department Heads were required. to meet with the Budget Subcommittee to review their operations and to propose any necessary adjustments to improve overall efficiency and service levels. The Reorganization/Budget Subcommittee met with all departments and approved their proposed budgets. The Reorganization/Budget Subcommittee made budget recommendations and recommended several organizational changes for each department in order to streamline staffing needs and improve overall efficiency in delivery of services. A summary of the major recommended changes are listed below: • New Community Development Department — Due to the vacancy left with the promotion of the former Director, of Community Development to the City Manager, it was determined that merging the Public Relations and Community Development Departments would be beneficial to the City by cost reductions from consolidating the two Director positions while maintaining the same level of service. A portion of the Director of Community Development's salary will also be absorbed by the Successor Agency which in turn will constitute General Fund spending reductions. The Public Relations Department (with the exception of the Marketing and Public Information Divisions) will be consolidated with the existing Community Development Department, which includes the Business License Division, to form a new Community Development Department. The Director of Public Relations will become the new Director of Community Development and oversee operations. • New Technology and Media Support Services Department — The Marketing; Public Information, and Information Technology (IT) Services Divisions will be consolidated to form a new department called Technology and Media Support Services. The formation of this new department will augment the role of IT to streamline and improve the marketing and branding of the City to advertise City services and events, and generate more revenue where possible. In addition, this new department will provide Citywide support services for all departments for all their IT support and marketing needs. • Community Events Budget —The Reorganization/Budget Subcommittee is proposing to restore. the Community Events Budget of $154K for all Citywide events. However, in FY 15, the City will partner with the Greater New Lynwood Chamber of Commerce and re -direct these resources to the Chamber, who will assume the direct management and planning of certain Citywide events. Of the $154K Community Events Budget, $72,500 will be given to the Chamber in FY 14, which is included in Exhibit A. 8 This will create much-needed savings in staffing and operational costs, as well as allow the Chamber to fundraise and enhance these great events for the community. There will be no fiscal impact to the General Fund, as the Community Events Budget will be budgeted in the Refuse Fund. The Special Events Subcommittee will meet to establish an agreement to designate how the funds will be spent and identify reporting requirements. • City Clerk/City Treasurer. — As the City Clerk and City Treasurer are part-time elected officials, all City Clerk and City Treasurer staff will be under the oversight of the City Manager's Office to improve the day-to-day efficiency of operations in these departments. The municipal code will be amended to clarify reporting functions, which will be presented at a later Council meeting. All other proposed department reorganizations and fiscal impacts are listed in more detail in Exhibit B. These remaining department's (Community Development, City Clerk, City Treasurer, City Manager, and Development Services) proposed budgets will be presented today, along with the previous presented departments, and staff is recommending Council take action and approve each department's proposed budget. The total General Fund fiscal impact for all department proposals' presented will result in savings in the amount of $23K. Human Resources Review of Proposed Reorganization Changes Following the first budget meeting, staff met with Human Resources (HR) to review all proposed reorganization changes and to properly classify each position change in accordance with all personnel regulations and meet and confer requirements. The HR Director indicated that the time needed to properly review all proposed reclassifications with requested job titles, and position additions and deletions, would exceed the budget adoption dates. However, the HR Director recommended the following approval process for all proposed position changes and department reorganizations: 1) City Council should approve or not approve each proposed position change as presented in the budget presentation; 2) City Council can make alternative recommendations to any proposed position change presented; 3) The Human Resources Department will review all approved position changes following the budget adoption meetings, and validate and/or make recommendations for proper position titles and pay bands for all approved position changes; 4) In addition to Council approval AND Human Resources review and approval, all approved position changes must go before and be approved by the Personnel Board and further, must be subject to all personnel rules and procedures, and meet and confer requirements. All position changes approved by Council will not take effect until the pending review and approval by the HR Department AND Personnel Commission. These approved changes are also subject to all Union Meet and Confer requirements. 4 The FY 15 City Manager Proposed Budget will include all proposed organizational changes. Should any approved position change be overturned by HR or Personnel Commission, the budget will be adjusted accordingly during the FY 15 Mid -Year Financial Review. Fiscal Impact of Proposed Reorganizations & Methodology The Finance & Administration Department has reviewed all Department proposed, reorganizations and has correctly verified all fiscal impacts associated with each department's proposed position changes. The fiscal impact for each department as presented in Exhibit B represents the true fiscal impact of net positions added/deleted/reclassified as it increases or decreases the General Fund. The itemized analysis of all position changes is also included in Exhibit B, with a general overview of the methodology to determine the fiscal impact is summarized below: • All proposed position changes are inclusive of the FY 15 approved MOU agreement salary increases • All proposed position changes are calculated based on the FY 15 benefit rates • Reclassifications — The fiscal impact for all proposed reclassifications is the net difference in pay (including benefits) between the new proposed position/job title and the current position/job title • Additions/Deletions — The fiscal impact for all proposed additions/deletions is the net difference in pay (including benefits) .between the positions added and positions deleted • Operational Savings — Any proposed operational savings will also be included and added to the net fiscal impact for all proposed position changes All proposed shifts of divisions to and from departments do not net a fiscal impact because there is no net increase/decrease for the General Fund. These reorganizational proposals are listed as a $0 fiscal impact in each department's reorganization summary in Exhibit B. Other FY 15 Proposed Budget Recommendations The FY 15 City Manager Proposed Budget is the fourth year of a multi-year approach addressing the fiscal issues and challenges listed above. The FY 15 City Manager Proposed Budget recommends the following actions: 1) Increase rates charged to departments to cover the annual cost of programs included in the Self -Insurance Fund to prevent subsidies from the General Fund. 2) Continue to cost -allocate contracts and Citywide services to all departments to reflect true costs of services and shift costs to other applicable funds, providing relief and savings in the General Fund where possible (i.e. insurance premiums, security contract). 3) Continue to monitor spending in prior deficit funds. City staff noted that there is an ongoing structural deficit in the .Landscape Maintenance Assessment Fund as 10 projected expenditures exceed revenues. A General Fund subsidy is required for this fund. 4) In order to maintain adequate funding levels in the General Fund and support Citywide services provided to residents, staff recommends a Transfer In from the Refuse Fund to the General Fund in the amount of 800K in FY 15. 5) Properly budget for Citywide legal and litigation costs by: maintaining a sufficient legal services budget, reflecting true legal costs in the appropriate departments, and shifting claim -related legal costs to the Self Insurance Fund. 6) Satisfy the General Fund reserve requirements. The City must continue to be conservative and manage its fiscal affairs in an appropriate manner. The road to long-term financial and operational stability requires leadership, commitment, planning, and effective execution as well as a thriving national and local economy. As stewards of public funds and provider of services to the Lynwood community, the most favorable financial outcome for the City is financial resiliency to ensure that the City can continue to provide services to the community and meet its mandates. Revenue Enhancements Since FY 10, property and sales tax revenues have increased by a combined 5.3% (or $612K). During that time, UUT revenues have decreased by 6.8% (or $401 K). Revenue increases in property and sales taxes have been offset by declining UUT revenues, which have resulted in flat revenues. The lack of general growth in revenues. has deepened the use of the City's reserves to stabilize the City's operations. While efforts to close the budget gap have traditionally focused on budget cuts, staff recommends that Council consider increasing revenues and maximizing revenue recovery. City staff recommends consideration of the following revenue enhancements and/or new fees: • Graduated Fines for Repeat Property Nuisance Abatements • Dog Feces Fine • Off Leash Dog Fine • Improve Enforcement of Existing Codes and Recovery of Unpaid Fines • New Utility Late Payment Fee — Implement and enforce new fee for delinquent payment of utility bills • City Branding & Marketing Fees — Explore new avenues and improve branding and advertising opportunities, such as in cell phone towers, bus shelters, billboards, etc. All new fees and revenue enhancement ideas are listed in more detail for Council approval in Exhibit C. In addition to flat revenue growth, unavoidable operational increases continue to surpass Citywide budget reductions annually and deplete the City's use of reserves. Over the last six (6) fiscal years, Public Safety contracts increased by an average of $307K per year, while service levels remained the same. CalPERS retirement costs and health premiums are also unavoidable costs thatcontinue to increase. In order to 11 contend with these unavoidable operational increases, the City Council may want to consider a sales tax increase to support increased operations costs and avoid large- scale cuts to vital services we provide to our community in future fiscal years. Key Legislation City staff has also identified pending legislation that could have a significant fiscal impact on City. Legislation includes the following: • AB 1717 Prepaid Wireless — Would allow City to collect UUT on prepaid wireless services. • AB 2493 Redevelopment Bonds — Would allow City to use 2011 redevelopment bond proceeds in the amount of $20.3 million. • Pension Tax Legislation — Would allow the City to collect an .additional $800K. annually in retirement tax revenues. Fiscal Impact: If City Council elects to adopt the FY 15 City Manager Proposed Budget, the projected fund balance would be $3.9 million at the end of FY 15. Coordinated With: City Attorney All Departments Attachments: Resolutions Exhibit A — FY 2013-14 Year -End Budget Adjustments Exhibit B — Summary of FY 2014-15 Proposed Reorganizations Exhibit C — Summary of FY 2014-15 Proposed Fee Changes Exhibit D — FY 2014-15 Appropriations Limit Calculation Exhibit E — FY 2014-15 Proposed Successor Agency Budget FY 2014-15 City Manager Proposed Budget Presentation 12 RESOLUTION NO A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE FISCAL YEAR 2013-14 YEAR-END BUDGET ADJUSTMENTS TO AMEND THE FISCAL YEAR 2013-14 ADJUSTED BUDGET WHEREAS, the City Council of the City of Lynwood (the "City Council") adopted the City of Lynwood's Fiscal Year 2013-2014 (FY 14) Operating Budget on June 4, 2013; and WHEREAS, the City's adopted budget is based on certain assumptions and meeting expenditure and revenue projections at the time of budget adoption and year- end revenue and expenditure performance are summarized at the subsequent fiscal year's budget adoption meeting; and WHEREAS, during the year, unanticipated services, significant fiscal issues, or emergencies may arise that may impact the adopted budget and projected financial forecasts; and WHEREAS, beginning in November 2013, the City began recording all waste hauling related revenues and expenditures in a new Refuse Fund, which have been historically recorded in the General Fund and as such, will significantly impact the General Fund and year-end projections; and WHEREAS, due to the creation of the new Refuse Fund, budget adjustments are needed to transfer adopted waste hauling revenues and expenditures from the General Fund to the Refuse Fund; and WHEREAS, further, since vital revenue sources are no longer received in the General Fund, to maintain sufficient funding levels in the General Fund and support Citywide services provided to residents, staff recommends a Transfer In from the Refuse Fund to the General Fund; and WHEREAS, staff is also recommending the following proposed budget adjustments, hereto attached as Exhibit A, which will amend the FY 14 Adjusted Budget. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS: Section 1. By adoption of this resolution, the City Council approves the FY 14 Proposed Year -End Budget Adjustments, hereto attached as Schedule A, and hereby amends the FY 14 Adopted Budget. All actions covered by this resolution shall be carried out in the ordinary course of business consistent with the current ordinances, resolutions and Personnel Rules and Regulations of the City to the extent that the same apply to the contemplated actions. Section 2. The City Council authorizes the City Manager, or Designee, to make the necessary budget adjustments to the City's financial system to reflect appropriate changes to the FY 14 Adjusted Budget. Section 3. This resolution shall go into effect immediately upon its adoption. Section 4. This City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 24th clay of June, 2014. ATTEST: Maria Quinonez City Clerk APPROVED AS TO FORM: David A. Garcia City Attorney 2 Aide Castro Mayor Sarah Magana-Withers City Manager APPROVED AS TO CONTENT: Amanda Roberson Finance Director City of Lynwood 0 Exhibit A FY 14 Proposed Year -End Budget Adjustments From To Budget Adjustment Amount (Account) (Account) Justification 1 Refuse Collection Franchise Fee $ 620,000 General Fund Refuse Fund To properly account for the transfer of Revenues - Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 2 Refuse Collection Franchise Fee $ 195,890 General Fund Refuse Fund To properly account for the transfer of actual Revenues - Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 3 Rubbish Administrative Revenues - $ 300,000 General Fund Refuse Fund To properly account for the transfer of Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 4 Rubbish Administrative Revenues - $ 130,497 General Fund Refuse Fund To properly account for the transfer of actual Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 5 Waste Collection Revenues - $ 2,140,000 General Fund Refuse Fund To properly account for the transfer of Budgeted 1011 1052 budgeted Waste hauling revenues from the General Fund to the Refuse Fund 6 Waste Collection Revenues - $ 654,567 General Fund Refuse Fund To properly account for the transfer of actual Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 7 Waste Hauler Contract & $ 2,349,245 General Fund Refuse Fund To properly account for the transfer of Administration Expenditures - 1011 1052 budgeted waste hauling expenditures from Budgeted the General Fund to the Refuse Fund 8 Waste Hauler Contract & $ 691,203 General Fund Refuse Fund To properly account for the transfer of actual Administration Expenditures - 1011 1052 waste hauling expenditures recorded from the Actuals General Fund to the Refuse Fund 9 Sewer Services Revenues - $ 1,400,000 Water Fund Sewer Fund To properly account for the transfer of Budgeted 6051 6401 budgeted sewer services and sewer -related capital outlay revenues from the Water Fund to the new Sewer Fund Budget Adjustment Amount From (Account) To (Account) Justification 10 Sewer Services Revenues -Actuals $ 425,054 Water Fund Sewer Fund To properly account for the transfer of actual 6051 6401 sewer services and sewer -related capital outlay revenues recorded from the Water Fund to the new Sewer Fund 11 Sewer Services Expenditures - $ 1,235,963 Water Fund Sewer Fund To properly account for the transfer of Budgeted 6051 6401 budgeted sewer services and sewer -related capital outlay expenditures from the Water Fund to the new Sewer Fund 12 Sewer Services Expenditures - $ 651,332 Water Fund Sewer Fund To properly account for the transfer of actual Actuals 6051 6401 sewer services and sewer -related capital outlay expenditures recorded from the Water Fund to the new Sewer Fund 13 One-time Transfer In of sewer $ 1,200,000 Water Fund Sewer Fund In order to give the new Sewer Fund a revenues from the Water Fund Reserves 6401 healthy reserve level to address increased reserves to give the Sewer Fund a 6051 operating costs, sewer capital outlay, and healthy reserve level to support unanticipated costs that may arise during the increased sewer services operations fiscal year, staff is recommending a one-time and sewer -related capital outlay for transfer of $1.2 million from the Water Fund FY 15 reserves to the Sewer Fund reserves in FY 14. $1.2 million represents approximately one fiscal year of adopted sewer revenues, in which one year of sewer revenues is recommended to maintain a healthy fund balance and not deplete reserves in the Water Fund. 14 Transfer In from the Refuse Fund to $ 919,751 Refuse Fund General Fund Redirect general purpose Franchise and restore the General Fund and Reserves 1011 Administrative Fee revenues to the General support Citywide services provided 1052 Fund in order to maintain sufficient funding to residents levels in the General Fund and support Citywide services provided to residents 15 Transfer In from the General Fund $ 32,197 General Fund Contingency Fund To replenish the Contigency Fund to maintain to replenish the Contigency Fund to Reserves 1051 the required $500K minimum reserve level maintain the required $500K 1011 minimum reserve level 16 Transfer In from General Fund to $ 156 General Fund JAG Fund To eliminate structural deficit in JAG Fund Justice Assistance Grant (JAG) Reserves 3801 Fund to eliminate structural deficit in 1011 special grant fund Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures into two (2) new funds: Refuse Fund and Sewer Fund. Budget Adjustment Amount . From (Account) To (Account) Justification 17 Allocate Community Events Budget $ 72,500 Refuse Fund Refuse Fund To allocate resources to the Chamber, who to the Greater New Lynwood Reserves 1052 will assume the direct management and Chamber of Commerce (Pending 1052 planning of certain Citywide events, creating Special Events Subcommittee much-needed savings in staffing and Approval and Council Approved operational costs, as well as allow the Contract) Chamber to fundraise and enhance events for the community 18 Shift anticipated year-end savings $ 157,640 Fire Suppression Law Enforcement To utilize and transfer year-end savings from from the Fire Suppression Services Services Division Division Fire Suppression Services to pay for Division to the Law Enforcement (General Fund) (General Fund) anticpated year-end costs the City will incur Division to pay for suplemental law 1011 1011 for supplemental law enforcement services enforcement services (i.e. helicopter, City Council meetings, prisoner maintenance, cruising/reckless driving, and loud noise enforcement services). Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures into two (2) new funds: Refuse Fund and Sewer Fund. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE FISCAL YEAR 2014-2015 BUDGET WITH APPROPRIATE CLASSIFICATION/POSITION CHANGES WHEREAS, the City Council of the City of Lynwood (the "City Council") reviewed the City Manager's FY 2014-2015 Proposed Budget for the City of Lynwood attached herein and made a part of this resolution through this reference; and WHEREAS, the City satisfied the General Fund and Water Enterprise Fund Reserve requirements and anticipate the following ending fund balances for FY 201.4- 2015: $3.9 million for the General Fund and $10.4 million for the Water Enterprise Fund; and WHEREAS, the agenda for the June 24, 2014 meeting of the City Council was duly posted, and the City Manager's FY 2014-15 Proposed Budget and all related agenda material were made available to the interested parties. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS: Section 1. The City of Lynwood Budget for Fiscal Year 2014-15 is hereby adopted as presented in the City Manager's FY 2014-15 Proposed Budget. All actions covered by this resolution shall be carried out in the ordinary course of business consistent with the current ordinances, resolutions and Personnel Rules and Regulations of the City to the extent that the same apply to the complemented actions. Section 2. The Fiscal Year 2014-15 Budget is hereby amended by adding, deleting, reclassifying, and/or transferring the classifications/positions and their funding as detailed on Exhibit B — Summary of FY 2014-15 Reorganizations. City departments reorganized in order to streamline staffing needs and improve overall efficiency in delivery of services, which include the following transfers from one department to another, and the formation of new departments, as detailed on Exhibit B — Summary of FY 2014-15 Reorganizations. Section 3. That the reclassification and deletion of. filled positions may be subject to meet and confer obligations with the employee bargaining units and that the City Manager or her designee is authorized to adjust the adopted budget to comply with the terms of existing employee agreements approved by the City Council. Section 4. That the City Manager or her designee is authorized to carry over incomplete Capital Improvement Projects with remaining account balances and available funding sources from the prior fiscal year, to allow the work in progress relative to these projects to continue in an uninterrupted manner contingent upon revenues being available. Section 5. The City Manager or her designee is authorized to approve any transfer between accounts provided that they are within the same department and the same fund. Section 6. This resolution shall go into effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED this 24th day of June 2014 ATTEST: Maria Quinonez City Clerk APPROVED AS TO FORM: David Garcia City Attorney 2 Aide Castro Mayor Sarah Magana Withers City Manager APPROVED AS TO CONTENT: Amanda Roberson Director of Finance City of Lynwood Exhibit B FY 15 Proposed Department Reorganizations Proposed Action General Other Justification Fund Funds Impact Impact (Salaries & (Salaries & Benefits) Benefits) Finance & Administration 1. Add Accounting Assistant (Part -Time) Accounting $13,097 $8,732 NEW CONFIDENTIAL position to assist in processing of payroll and other finance -related duties 2. Upgrade Payroll Specialist Pay Grade from G-36 to G-45; Accounting - UPGRADE position to revise job description to reflect actual Remove Project Coordinator Pay duties and additional payroll -related duties, and to increase pay band from G-36 to G-45 3. Reclassify (2) Administrative Analysts to (2) Financial Administration 13,802 3,561 RECLASS to reflect actual duties Analysts 4. Add Lead Account Clerk Water Billing/Collections - 70,455 NEW position to handle more complex duties such as billing; identifying and correcting customer account posting errors; resolving customer complaints; daily cash balancing; and fillina in for Su ervisorwhenabsent 5. Delete Account Clerk Water Bill in /Collections 72,461 To improve efficiency of the Utility Billing Division 6. Shift Information Technology (IT) Division to new IT - - See justification for new Technology and Media Support ec no ogy& Media Support Services Department Services Department below 7. Reductions in Operational Budget All Divisions (69,748) 27,248 To offset increases in salaries and benefits Total Finance & Administration: $42,849 $37,535 Human Resources 8. Delete Vacant Personnel Analyst III Personnel Services ($54,088) ($36,059) To improve efficiency of the Human Resources Department 9. Downgrade Vacant Office Assistant II to Customer Service General Services (54,647) 19,175 Interns will be primarily responsible for City Hall Lobby Front - Intern Desk responsibilities (answering phones, receiving/sorting mail answering eneralquestions) 10. Add Senior HR Analyst Personnel Services 84,249 56,166 To assist Director of Human Resources & Risk Management with complex personnel matters 11. Add Risk Manager Liability Administration 30,608 71,419 To assist Director of Human Resources & Risk Management with risk management duties Total Human Resources: $6,122 $110,701 Recreation & Community Services 12. Delete Deputy Director of Recreation Sports & Leisure ($133,549) J0 To reflect changes in organizational structure of the department Subtotal: $133,549 $0 13. Add Office Assistant I Administration $43,705 $0 To support operation of the sports registration online system; comply with cash handling procedures; minimize impact to other staff members during peak program and facility usage seasons Subtotal: $43,705 $0 14. Add Office Assistant II Seniors $48,191 $0 To provide clerical support to the Senior Center and assist with planning Senior trips, classes, activities and programs Subtotal: $48,191 $0 15. Delete Block Watch Coordinator Bateman Hall ($95,262) $0 To support funding of'new' Facility & Program Supervisor City of Lynwood Exhibit B FY 15 Proposed Department Reorganizations Proposed Action General Fund Impact (Salaries & Benefits) Other Funds Impact (Salaries & Benefits) Justification 16. Add Facility & Program Supervisor Bateman Hall 96,624 To reflect the need for full-time supervision of Bateman Hall. Currently, the Block Watch Coordinator is responsible for overseeing the operations of Bateman Hall. 17. Add Facility & Program Supervisor Sports & Leisure 96,624 To manage the personnel and workload of the Division. Staff will be dedicated to the functions of the Lynwood Sports Association and the joint use of park space with LUSD; supporting park maintenance operations; and increasing participation in adult programs. Subtotal: $97,986 $0 18. Add Recreation Coordinator Sports & Leisure $63,082 $0 To assist with the supervision of all subordinate staff and to support the operations of the Sports Division which includes administrative duties for all youth sports leagues including budgeting, equipment purchases, program marketing, and coordination of field use and maintenance 19. Add Recreation Coordinator Natatorium 63,082 To manage the personnel and workload of the Division, comply with Health Department standards and safety requirements, and to focus on increasing participation in adult oroqram 20. Add Recreation Coordinator Youth Center 63,082 To manage contract services for special interest classes and to assist in the operation of the after-school program at the Youth Center and Yvonne -Burke Ham Park Subtotal: $189,246 $0 21. Delete Recreation Specialist Part -Time Administration $22,330 $0 To support funding of'new' Office Assistant I position 22. Delete Recreation Specialist (Part -Time, Vacant) Parks & Playground (17,551) To support funding of'new' Recreation Coordinator position 23. Delete (3) Recreation Specialists (Part -Time) Sports & Leisure (72,363) To support funding of'new' Facility and Program Supervisor position Subtotal: $112,244 $0 24. Add (2) Laborers Bateman Hall $101,190 $0 To reflect the need to provide full-time staff to assist in the operation and maintenance of Bateman Hall 25. Delete Laborer Part -Time Bateman Hall 42,211 To support funding of 2'new' full-time Laborer positions 26. Delete Laborer (Part -Time) Seniors (22,106) To support funding of'new' Office Assistant I position Subtotal: $36,873 $0 27. Add Senior Lifeguard Part -Time Natatorium $14,275 $0 To assist in supervising swim programs 28. Delete Senior Lifeguard (Part -Time PERS) Natatorium (41,539) To support funding of'new' Recreation Coordinator position 29. Add (2) Lifeguards (Part -Time) Natatorium 11,325 To support staffing needs of swim programs Subtotal: $15,939 $0 30. Add (6) Recreation Leaders (Part -Time) Parks & Playground $22,160 $0 To reflect staffing needs of the summer day camp program and the expansion of the Summer Food Service Program, which is offered at 3 sites (Youth Center, Yvonne Burke -Ham Park and Medina Park City of Lynwood Exhibit B FY 15 Proposed Department Reorganizations Proposed Action General Fund Impact (Salaries & Benefits) Other Funds Impact (Salaries & Benefits) Justification 31. Add (3) Recreation Leaders (Part -Time)'** Parks & Playground Grant Funded - To assist with the Summer Food Service Program to comply with contractual agreement with the National Recreation Parks Association 32. Delete (3) Recreation Leaders (Part -Time, 2 Vacant) Sports & Leisure (14,623) To support funding of'new' Recreation Coordinator position 33. Delete (2) Recreation Leaders (Part -Time, 1 Vacant) Bateman Hall (20,082) To support funding of 2 'new' full-time Laborer positions. To assist with the increased use of the facility for private events and City functions 34. Delete Recreation Leader (Part -Time) Natatorium (2,482) To reflect needs of the pool and use funding for'new' Lifeguard position 35. Delete (2) Recreation Leaders (Part -Time) Seniors (11,157) To support funding of'new' Office Assistant I position Subtotal: $26,184 $0 36. Transfer (2) Custodians to Public Works Sports & Leisure $0 $0 To improve the overall efficiency of the Building/CIP Division Subtotal: $0 $0 37. Restore Community Events Budget Community Events $0 $154,000 To accurately budget for all City special events Subtotal: $0 $154,000 Total Recreation & Community Services: $128,085 $154,000 *** Funded by National Recreation and Park Association (NRPA) Out of School Grant Technology & Media Support Services New Department) The Marketing, Public Information, and Information Technology (IT) Services Divisions will be consolidated into one department to augment the role of IT to streamline and improve the marketing and branding of the City to advertise City services and events, and generate more revenue where possible. In addition, this new department will provide Citywide support services for all departments for all their IT support and marketing needs. 38. Consolidate Information Technology, Marketing, & Public All Divisions $ - $ Information Divisions to form new Technology & Media Support Services Department 39. Delete Information Systems Manager Information Technology 71,697 71,697 40. Add Director of Technology & Media Support Services Information Technology 84,740 84,740 41. Delete Graphics Intern (Part -Time) Marketing (13,367) - Total Technology &Media Support Services: $324 $13,043 Public Works 42. Shift salaries of several Public Works staff to the General Fund to more accurately reflect position duties and de artment organizational functions All Divisions $92,882 $ - To provide better alignment of staffing to delivery of services as well as redistribution of supervision responsibilities for better management 43. ITransfer in of (2) Custodians from Recreation IBuilding Maintenance - Total Public Works: 1 $92,882 1 $ City of Lynwood Exhibit B FY 15 Proposed Department Reorganizations Proposed Action General Other Justification Fund Funds Impact Impact (Salaries & (Salaries & Benefits) Benefits) Public Relations 44. Shift Public Relations Administration and Parking Services Public Relations $ $ See justification below in Community Development section. Divisions to existing Community Development Department Administration, to form new, consolidated Community Development Parking Services Department 45. Shift Marketing Division & Public Information Divisions to Marketing See justification for new Technology and Media Support new Technology and Media Support Services Department Services Department above. Total Public Relations: $0 $0 Community Development 46. Consolidate Public Relations Department (with exception All Divisions $ $ Due to the vacancy left with the promotion of the former of Marketing and Public Information Divisions) with existing Director of Community Development to the City Manager, it Community Development Department to form a new was determined that merging the Public Relations and Community Development Department Community Development Departments would be beneficial to the City by cost reductions from consolidating the two Director positions while maintaining the same level of 47. Reclassify Director of Public Relations to Director of Administration (103,207) 120,408 Community Development service. A portion of the Director of Community Development's salary will also be absorbed by the Successor Agency which in turn will constitute General Fund spending reductions. 48. Reclassify Administrative Aide to Senior Rehab Specialist Successor Agency 11,570 Due to the elimination of the Housing Division, the current position of Administrative Aide has been cross trained and is now fulfilling the duties of the eliminated Senior Rehab Specialist, in addition to original duties prescribed to the current position, as well as other project related duties that fall outside of the current position's job description 49. Reclassify Project Manager to Community Development Successor Agency 13,844 The Community Development Division currently provides Manager administrative services and administers Economic Development, Housing, Business License, commercial and industrial development project management, Successor Agency implementation and administration, and among other things, addresses environmental clean-up efforts for City sponsored or supported projects. The Division has one manager to address these services and is currently working out of class to perform such duties. The proposed position of Community Development Manager will address the Department's need for a class that will perform duties required of the Division and while being responsible for those duties once performed by Department's eliminated Deputy Director and Housing Manager. City of Lynwood Exhibit B FY 15 Proposed Department Reorganizations Proposed Action General Other Justification Fund Funds Impact Impact (Salaries & (Salaries & Benefits) Benefits) 50. Upgrade Deputy Director of Administrative Services Pay CDBG Administration 7,289 To reflect additional duties currently performed for the HOME Grade from M-61 to M-67 Program as well as new duties, which will include revamping/streamlining Business License processes, updating/computerizing all Business License applications, oversight and management of Business License staff, oversight and management of HOME Program, staff, and consultants, and management/supervision of former Community Development staff and operations 51. Reclassify Administrative Aide to Administrative Assistant Public Relations 3,573 As part of the reorganization and implementation of the new Administration in-house Animal Control Program, this individual will be responsible for monitoring all Animal Control related complaints as well as following up on citizen requests. In addition, this individual will be handling all Block Watch activities including attending monthly meetings and community meetings, as needed. 52. Add Minutes Clerk Pay to Office Assistant II for Blockwatch Parking Services 1,091 To assume the duties of the Block Watch Minutes Clerk Minutes Duties Total Community Development: ($98,543) $153,111 Citv Mana er's Office 53. Reclassify Office Assistant II to Administrative Aide Administration $3,886 $ Specialized duties included assisting in logging in complaints into the GovPartners Computer System, keeping quarterly reports on Council's travel & meetings, as well as their discretionary expenditures, preparing a variety of correspondence and prepares the Green Memo, providing translation services for written communication, assisting in compiling data related to the preparation of the department budget, and assisting in setup of City Council meetings 54. Current City Clerk and City Treasurer staff and operational City Clerk & To improve efficiency of day-to-day operations in the City budgets will be shifted to the City Manager's Office City Treasurer Clerk's and City Treasurer's Office 55. Delete Vacant Part -Time Office Assistant II City Clerk ($18,226) $00 To improve efficiency of day-to-day operations in the City Clerk's Office Total City Manger's Office: ($14,340) $0 Citv Clerk 56. Shift current City Clerk staff and operational budget to the City Clerk To improve efficiency of day-to-day operations in the City Citv Mana er's Office Clerk's Office Total City Clerk's Office: - $0 Citv Treasurer 57. Shift current City Treasurer staff and operational budget to City Treasurer $0 $0 To improve efficiency of day-to-day operations in the City the City Manager's Office Treasurer's Office Total City Treasurer's Office: $0 $0 Develo ment Services 58. 1 Delete (2) Code Enforcement Officers (1 Vacant) Code Enforcement ($94,354) ($38,625) To improve efficiency of the department City of Lynwood Exhibit B FY 15 Proposed Department Reorganizations Proposed Action General Other Justification Fund Funds Impact Impact (Salaries & (Salaries & Benefits) Benefits) Total Development Services: $94,354 $38,625 Total Department Proposed Reorganizational Impacts: ($23,321) $429,765 (1) All Departments and/or Divisions that are proposed to transfer to new departments or form new departments will (2) Other Funds that incur fiscal impacts resulting from organizational changes have healthy reserve levels and can RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE PROPOSED FEE REVISIONS AND ADOPTING THE FY 2014-15 MASTER FEE SCHEDULE WHEREAS, the City of Lynwood is a general law city under California law with a recognized mandate to preserve, protect and enhance the general health and welfare of its residents; and WHEREAS, the Government Finance Officers Association (GFOA) states: "A government should adopt policies that identify the manner in which fees and charges are set and the extent to which they cover the cost of the service provided"; and WHEREAS, the Master Fee Schedule allows the public and the City staff to obtain a better understanding of all fees, rates, and permits charged by the City of Lynwood; and WHEREAS, current charges are insufficient to cover all business costs associated with providing certain services; and WHEREAS, pursuant to Government. Code §66016, the specific fees to be charged for services must be adopted by the City Council by resolution or ordinance, after providing notice and holding a public hearing; and WHEREAS, amendments for the Master Fee Schedule were presented to City Council on June 24, 2014. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE AS FOLLOWS: Section 1. That the City Council approves and adopts the revisions to the City of Lynwood's Master Fee Schedule, attached hereto as Exhibit "C", and the revisions together with the fees in the Master Fee Schedule that were already previously approved shall form the FY 2014-15 Master Fee Schedule which is hereby adopted. Section 2. That any existing fee not specifically enumerated in the attached Exhibit "C" shall remain in effect at the current level and shall be subject to the provisions of the legislative action that placed it into effect. Section 3. Any action adopting or increasing a fee or charge for development projects may not take effect for at least 60 days upon adoption. Section 4. All other fees that are not related to development projects fees are effective immediately upon approval. PASSED, APPROVED AND ADOPTED this 24th day of June, 2014. ATTEST: Maria Quinonez City Clerk APPROVED AS TO FORM: David Garcia City Attorney 2 Aide Castro Mayor Sarah Magana Withers City Manager APPROVED AS TO CONTENT: Amanda Roberson Director of Finance City of Lynwood Master Fee Schedule Exhibit C FY 15 Proposed Fee Changes Fee Name Description FY 14 Adopted Fee FY 15 "Proposed Fee Unit Animal Control Miscellaneous Animal Fees 1. Dog Feces Fine New Fee $125.00 Violation 2. Off Leash Fine New Fee $150.00 Violation Finance Water Fees 1. Utility Billing Late Payment Fee for Delinquent Bills New Fee 10% of Delinquent Bill Amount Each Other Animal Control Fees were adopted on November 19, 2013 per Resolution No. 2013.146 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2014-15 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION WHEREAS, Article X11113 of the California Constitution states that the total annual appropriation subject to limitations of each government entity shall not exceed the appropriation limit of such entity of government, except for prior year adjustments in the cost -of -living or personal income and population, as noted in Article X11113 and State Statues; and WHEREAS, pursuant to Article XIIIB of the California 'Constitution, and section 7900 et seq. of the California Government Code, the City of Lynwood is required to set its appropriation limit for each fiscal year by resolution, and approve appropriate inflation and population factors used in calculating the limit; and WHEREAS, the total annual appropriation subject to limitation has been computed in accordance with .provisions set forth in Article X11113, Government Code Section 7900 et seq. and Proposition 111; and WHEREAS, detailed documentation used in calculating the appropriation limit for FY 2014-15 is available for review on file in the Finance and Administration Department, and a summary is provided in the attached Exhibit "D", which is incorporated as a part of this resolution for reference. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, ORDER, AND RESOLVE AS FOLLOWS: Section 1. That the City reserves the right to adjust or amend the appropriation limit based upon use of alternative growth. factors as authorized by Proposition 111 if such changes or revisions would result in an advantageous appropriation limit, now or in the future. Section 2. That the City of Lynwood's Appropriation Limit for FY 2014-15 is $29,242,942 as calculated under Exhibit "D". Section 3. That the growth factors used in calculating the FY 2014-15 Appropriation Limit shall be the percentage change in California per capita income and the percentage change in population in the County of Los Angeles. Section 4. The resolution shall take effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED this 24th day of June 2014. ATTEST: Maria Quinonez City Clerk APPROVED AS TO FORM: David Garcia City Attorney 2 Aide Castro Mayor Sarah Magana Withers City Manager APPROVED AS TO CONTENT: Amanda Roberson Director of Finance . EXHIBIT D APPROPRIATION LIMIT CALCULATION 2014-15: *Per Capita Cost of Living Change = -0.23 percent *Population Change (Los Angeles County) = 0.78 percent Based on Population Change - County Per Capita Cost of Living Converted to a Ratio: POPULATION APPROPRIATION Population increase Converted to a Ratio: YEAR CPI CHANGE % * FACTOR* LIMIT** FY 1986-87 BASE YEAR 8,490,630 FY 2000-2001 (Recalculated) 17,267,822 FY 2001-2002 (Recalculated) 7.82% 1.09611 18,927,227 FY 2002-2003 (Recalculated) -1.27% 1.63% 1.00480 19,017,609 FY 2003-2004 (Recalculated) 2.31% 1.03% 1.04010' 19,779,900 FY 2004-2005 (Recalculated) 3.28% 0.61% 1.04710 20,710,597 FY 2005-2006 (Recalculated) 5.26% 0.31% 1.06500 22,057,214 FY 2006-2007 (Recalculated) 3.96% 0.35% 1.04700 23,109,539 FY 2007-2008 (Recalculated) 4.42% 1.20% 1.05170 24,304,724 FY 2008-2009 (Recalculated) 4.29% 1.31% 1.05190 25,565,384 FY 2009-2010 (Recalculated) 4.35% 1.11% 1.01530 25,955,404 FY 2010-2011 (Recalculated) -2.54% 0.53% 0.98270 25,506,095 FY 2011-2012 (Recalculated) 2.51% 0.77% 1.02900 26,245,654 FY 2012-2013 3.77% 0.56% 1.04350 27,387,602 FY 2013-2014 5.12% 1.02% 1.06192 29,083,504 2014-15: *Per Capita Cost of Living Change = -0.23 percent *Population Change (Los Angeles County) = 0.78 percent Based on Population Change - County Per Capita Cost of Living Converted to a Ratio: (0.23)+100 = 0.99770 100 Population increase Converted to a Ratio: 0.78+100 = 1.00780 100 Calculation of Factor for FY 2013-2014: 0.9977 x 1.00780 = 1.00548 Calculation of Appropriation Limit $29,083,504 x 1.00548 =' $29,242,942 (Prior Year's Appropriation Limit Multiplied by Factor) STATUS OF APPROPRIATION LIMIT FY 2014-2015 Maximum Appropriation Limit 29,242,942 (1) Proceeds of Taxes (less Retirement Taxes + Interest Allocation for Taxes) 24,193,762 Under Maximum Appropriation Limit 5,049,180 Over Maximum Appropriation Limit 0 (1) (+) Proceeds of Taxes 26,828,168 (-) Retirement Taxes 2,662,338 (+) Interest Alloc. on Proceeds of Taxes 27,932 Total 24,193, 762 *Source: State Department of Finance REVENUE SUMMARY FISCAL YEAR 2014-15 Revenue Categories: Taxes 26, 828,168 Licenses/Permits 874,750 Revenue from Other Agencies 18,373,979 Charges for Services 14,567,350 Other Revenue 8,309,324 Fines, Forfeits & Penalties 1,582,000 Revenue from Money/Prop 781,266 Total Revenues 71,316,837 Taxes (Exclude Interest) 26,828,168 Non -taxes (Exclude Interest) 44,414,496 Total - Taxes and Non -Taxes 71,242,664 Add: Interest 74,173 Total- Taxes, Non -Taxes & Interest 71,316,837 Interest Distribution (%): Allocation for Taxes 37.66% 27,932 Allocation for Non -Taxes 62.34% 46,241 Total Interest 100.00% 74,173 Revenue Summary: Taxes plus interest 26,856,100 Non -Taxes plus Interest 44,460,737 Total Revenues 71,316,837 REVENUE SUMMARY FISCAL YEAR 2014-2015 Fund No. Fund Name Taxes Revenue Licenses/ From Permits Other Agencies Charges For Services Fines, Other Revenue Forfeits, &Penalties Revenue From Money/ Prop Transfers In Totals 1011 General Fund $ 18,318,289 $ 874,750 $ 118,982 $ 1,187,450 $ 1,253,446 $ 1,582,000 $ 348,000 $ 2,733,850 26,416,767 1012 Community Development - A - - - - - - 9,000 - 9,000 1013 Community Development Housing - A 166 166 1014 Community Development - B - 1015 Community Development Housing - B 1016 Tax Allocation Bond Reserves Community Development A Bond 1017 Proceeds 1018 1099 Bond Proceeds 1019 2011 Series A Bond Proceeds 1020 2011 Series B Bond Proceeds 1021 Redevelopment Obligation Retirement 4,448,920 4,448,920 1022 AB 1484 Housing Asset Fund 9,200 9,200 1023 Enterprise Zone Program 20,000 20,000 1051 Contingency Set Aside - - 1052 Refuse Fund 690,352 2,560,000 165,200 3,415,552 2011 Retirement Fund 2,662,338 - - 2,662,338 2051 Traffic Safety Fund - - 1,885,240 1,885,240 2101 Gas Tax Fund 1,837,312 663 - 1,837,975 2151 Transportation Invest. _ - _ (AB2928) Fund 2251 Bike R Ped. Grant 87,156 - 87,156 (SB 821) Fund 2252 LACMTA TOD Planning Grant - 780,000 - 780,000 2301 Prop "A" Fund 1,063,000 - 4,000 1,067,000 2351 Prop "C" Fund 1,050,000 - 1,050,000 2352 Measure R 640,000 - 1,500 - 641,500 2401 Transportation Fund - - 18,000 - 1,325,081 1,343,081 2451 Air Quality Improvement 60,000 - 257 - 60,257 Fund 2501 State COPS Program Fund 100,000 - 100,000 2551 Local Law Enforcement - - Block Grant 2601 Sheriff Drug Seizure Fund - - 2651 Street Lighting Fund 1,126,947 - 1,126,947 2701 Landscape Maint. 1,127,242 245,822 1,373,064 Assessment District REVENUE SUMMARY FISCAL YEAR 2014-2015 Fund No. Fund Name Revenue Licenses/ From Taxes Permits Other Agencies Charges Fines, Other For Revenue Forfeits, Services 8 Penalties Revenue From Transfers Money/ In Prop Totals 2751 Impact Fees Fund 87,500 300 87,800 2801 Public Art Fund 20,000 500 20,500 2851 Litter Abatement Fund 388,400 500 388,900 2901 Section 108 Loan Fund - 80 80 2921 Section 108 Loan 12002 - 2,700 2,700 2941 HUD/CDBG Fund 1,296,723 - 1,296,723 2961 HUD Home Program Fund 527,237 527,237 2962 CalHome State Grant - 1,000,000 1,000,000 3381 Business Improvement 150,000 - 5,000 230 155,230 District Fund 3421 Anti -Litter Grant Fund - - - - - 3501 Beverage Recycle Grant 18,472 210 18,682 Fund 3521 Urban Tree Planting Grant Fund - - - 3541 LA Co. Park Maint. Grant _ _ Fund 3561 Other Grant Fund 197,994 197,994 3621 Used Oil Recycling Grant 20,000 20,000 Fund 2000 Bond Act/Per Capita 3661 Grant Fund - _ 3681 TEA Grant Fund 2,159,627 2,159,627 3682 DOE Block Grant - - 3701 Safe School Route Grant Fund 3721 State of CA CEC Grant - - 3741 Dupont/Lead Safety Grant _ 123 123 Fund 3782 Prop 84 Park Grant 9,775,031 - 9,775,031 3791 Prop 1 B Fund - 3801 Justice Assistance Grant 48,225 48,225 3821 RMC Grant - - 3861 State Transp. Partnership _ _ _ Program 4011 Capital Projecs Fund 347,220 - 27,219,648 27,566,868 (by project) 4101 Park Replacement Fund - - - 4151 CIP Loan Proceeds Fund REVENUE SUMMARY FISCAL YEAR 2014-2015 Revenue Charges Fines, Revenue Fund No. Fund Name Taxes Licenses/ From For Other Revenue Forfeits, From Money/ Transfers In Totals Permits Other Services &Penalties Agencies Prop 4451 Roberti-Zberg-Harris Fund - 5011 City Debt Service Fund 500 1,642,579 1,643,079 6011 1999 Water Bonds - _ _ - Proceeds 6051 Water/Enterprise Fund 8,906,000 36,890 8,942,890 6151 1995 Water Revenue Bonds - - - 6201 2003 Enterprise Revenue Bonds 2008 Enterprise Rev Bond 6301 Series A _ 6401 Sewer Fund 1,400,000 1,400,000 7011 Garage Fund - - 325,647 - 325,647 7151 Self -Insurance Fund 2,407,558 50,000 729,511 3,187,069 9011 Public Finance Authority - - 16,416 16,416 9051 2003 Lease Revenue _ - Refunding 9052 2010 Lease Revenue Bonds Series A - - - - Totals $ 26,828,168 $ 874,750 $ 18,373,979 $ 14,567,350 $ 8,309,324 $ 1,582,000 $ 781,266 $ 35,798,147 $ 107,114,984 Deduct interest (74,173) Taxes 26,828,168 Non -taxes 44,414,496 ANT O,e, W IIII n O /7 �c DEPARTMENT OF °4�,FORN�P F I N A N C E OFFICE OF THE DIRECTOR May 2014 Dear Fiscal Officer: EOMUNO G. BROWN SIR. - GOVERNOR STATE CAPITOL ■ ROOM 1 1 45 111 SACRAMENT. CA IN 95a 1,4-499B ■ WWW.DOF.CA.GOV Subject: Price and Population Information Appropriations Limit The California Revenue and Taxation Code, section 2227, mandates the Department of Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1; 2014, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2014-15. Attachment A provides the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2014-15 appropriations limit. Attachment B provides city and unincorporated county population percentage change. Attachment C provides population percentage change for counties and their summed incorporated areas. The population percentage change data excludes federal and state institutionalized populations and military populations. Population Percent Change for Special Districts Some special districts must establish an annual appropriations limit. Consult the Revenue and Taxation Code section 2228 for further information regarding the appropriations limit. Article XIII B, section 9(C), of the State Constitution exempts certain special districts from the appropriations limit calculation mandate. The Code and the California Constitution can be accessed at the following website: hftp://Ieqinfo.legislature.ca.gov/faces/codes.xhtmi. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this issue should be referred to their respective county for clarification, or to their legal representation, or to the law itself. No state agency reviews the local appropriations limits. Population Certification The population certification program applies only to cities and counties. Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to the State Controller by June 1, 2014. Please Note: Prior year's city population estimates may be revised. If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086. MICHAEL COHEN Director By: KEELY M. BOSLER Chief Deputy Director Attachment May 2014 Attachment A A. Price Factor: Article XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2014-15 appropriation limit is: Per Capita Personal Income Fiscal Year Percentage change (FY) over prior year 2014-15 -0.23 B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2014-15 appropriation limit. 2014-15: Per Capita Cost of Living Change = -0.23 percent Population Change = 0.95 percent Per Capita Cost of Living converted to a ratio: Population converted to a ratio: Calculation of factor for FY 2014-15: -0.23+100 =0.9977 100 0.95 + 100 = 1.0095 100 0.9977 x 1.0095 = 1.0072 Fiscal Year 2014-15 Attachment B Annual Percent Change in Population Minus Exclusions* January 1, 2013 to January 1, 2014 and Total Population, January 1, 2014 Total County Percent Change -- Population Minus Exclusions -- Population City 2013-2014 1-1-13 1-1-14 1-1-2014 Los Angeles Agoura Hills 0.47 20,528 20,625 20,625 Alhambra 0.48 84,290 84,697 84,697 Arcadia 1.05 56,901 57,500 57,500 Artesia 0.51 16,606 16,690 16,776 Avalon 0.55 3,799 3,820 3,820 Azusa 1.62 47,614 48,385 48,385 Baldwin Park 0.46 76,362 76,715 76,715 Bell 0.47 35,804 35,972 35,972 Bellflower 0.53 77,330 77,741 77,741 Bell Gardens 0.48 42,463 42,667 42,667 Beverly Hills 0.47 34,515 34,677 34,677 Bradbury 0.74 1,074 1,082 1,082 Burbank 0.47 105,045 105,543 105,543 Calabasas 0.53 23,816 23,943 23,943 Carson 0.42 92,251 92,636 92,636 Cerritos 0.47 49,506 49,741 49,741 Claremont 0.42 35,768 35,920 35,920 Commerce 0.47 12,942 13,003 13,003 Compton 0.49 97,608 98,082 98,082 Covina 0.48 48,387 48,619 48,619 Cudahy 0.47 24,028 24,142 24,142 Culver City 0.88 39,233 39,579 39,579 Diamond Bar 0.48 56,133 56,400 56,400 Downey 0.47 112,829 113,363 113,363 Duarte 0.47 21,567 21,668 21,668 EI Monte 0.49 114,503 115,064 115,064 EI Segundo 0.49 16,815 16,897 16,897 Gardena 0.81 59,602 60,082 60,082 Glendale 1.05 193,769 195,799 195,799 Glendora 1.17 50,697 51,290 51,290 Hawaiian Gardens 0.50 14,384 14,456 14,456 Hawthorne 1.31 85,526 86,644 86,644 Hermosa Beach 0.43 19,666 19,750 19,750 Hidden Hills 0.64 1,889 1,901 1,901 Huntington Park 0.63 58,661 59,033 59,033 Industry 0.23 437 438 438 Inglewood 0.50 111,238 111,795 111,795 Irwindale 0.76 1,455 1,466 1,466 La Canada Flintridge 0.41 20,452 20,535 20,535 'Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes. Fiscal Year 2014-15 Attachment B Annual Percent Change in Population Minus Exclusions* January 1, 2013 to January 1, 2014 and Total Population, January 1, 2014 Total County Percent Change - Population Minus Exclusions --- Population City 2013-2014 1-1-13 1-1-14 1-1-2014 Los Angeles (Continued) La Habra Heights 0.69 5,383 5,420 5,420 Lakewood 0.49 80,830 81,224 81,224 La Mirada 0.45 48,958 49,178 49,178 Lancaster 0.78 153,809 155,012 159,878 La Puente 0.58 40,245 40,478 40,478 La Verne 0.53 32,059 32,228 32,228 Lawndale 0.46 33,077 33,228 33,228 Lomita 0.50 20,528 20,630 20,630 Long Beach 0.51 467,817 470,184 470,292 Los Angeles 1.00 3,863,013 3,901,605 3,904,657 Lynwood 0.42 70,685 70,980 70,980 Malibu 0.71 12,774 12,865 12,865 Manhattan Beach 0.49 35,445 35,619 35,619 Maywood 0.47 27,627 27,758 27,758 Monrovia 0.53 36,966 37,162 37,162 Montebello 0.48 63,222 63,527 63,527 Monterey Park 0.48 61,482 61,777 61,777 Norwalk 0.42 105,501 105,948 106,630 Palmdale 0.66 154,629 155,657 155,657 Palos Verdes Estates 0.50 13,597 13,665 13,665 Paramount 0.72 54,657 55,051 55,051 Pasadena 0.55 140,102 140,879 140,879 Pico Rivera 0.47 63,572 63,873 63,873 Pomona 0.53 150,814 151,611 151,713 Rancho Palos Verdes 0.52 42,121 42,341 42,358 Redondo Beach 0.42 67,437 67,717 67,717 Rolling Hills 0.48 1,886 1,895 1,895 Rolling Hills Estates 0.48 8,145 8,184 8,184 Rosemead 0.49 54,497 54,762 54,762 San Dimas 1.09 33,706 34,072 34,072 San Fernando 0.54 24,093 24,222 24,222 San Gabriel 0.34 40,178 40,313 40,313 San Marino 0.66 13,254 13,341 13,341 Santa Clarita 1.98 205,075 209,130 209,130 Santa Fe Springs 3.12 16,781 17,304 17,349 Santa Monica 1.20 91,094 92,185 92,185 Sierra Madre 0.55 11,030 11,094 11,094 Signal Hill 1.65 11,226 11,411 11,411 South EI Monte 0.50 20,325 20,426 20,426 South Gate 0.93 95,173 96,057 96,057 South Pasadena 0.53 25,874 26,011 26,011 *Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes. Fiscal Year 2014-15 *Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes. . Attachment B Annual Percent Change in Population Minus Exclusions* January 1, 2013 to January 1, 2014 and Total Population, January 1, 2014 Total County Percent Change - Population Minus Exclusions -- Population City 2013-2014 1-1-13 1-1-14 1-1-2014 Los Angeles (Continued) Temple City 0.44 35,974 36,134 36,134 Torrance 0.52 146,949 147,706 147,706 Vernon 0.83 121 122 122 Walnut 0.49 29,966 30,112 30,112 West Covina 0.48 107,313 107,828 107,828 West Hollywood 0.56 34,875 35,072 35,072 Westlake Village 0.47 8,347 8,386 8,386 Whittier 0.46 86,144 86,538 86,538 Unincorporated 0.54 1,039,757 1,045,382 1,046,557 County Total 0.78 9,953,626 10,031,664 10,041,797 *Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes. RESOLUTION NO.. A RESOLUTION OF THE CITY COUNCIL AS SUCCESSOR AGENCY TO THE LYNWOOD REDEVELOPMENT AGENCY ADOPTING THE FY 2014-15 SUCCESSOR AGENCY BUDGET WHEREAS, the City Council as Successor Agency to the Lynwood Redevelopment Agency reviewed the City Manager's Fiscal Year 2014-15 Proposed Budget for the Successor Agency attached as Exhibit "E"; and WHEREAS, the agenda for the June 24, 2014 meeting of the City Council as Successor Agency to the Lynwood Redevelopment Agency was duly posted, and the City Manager's Fiscal Year 2014-15 Proposed Budget for the Successor Agency and all related agenda material were made available to all interested parties. NOW, THEREFORE, THE CITY COUNCIL AS SUCCESSOR AGENCY TO THE LYNWOOD REDEVELOPMENT AGENCY DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Successor Agency budget for Fiscal Year 2014-15 is hereby adopted as presented in the City Manager's FY 2014-15 Proposed Budget. Section 2. The City Manager or her designee is hereby authorized to approve any transfer between accounts, provided that they are within the same department and the same fund. Section 3. This resolution shall go into effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this 24th day of June 2014: I_11i0*lis Maria Quinonez Secretary Aide Castro President Sarah Magana Withers City Manager APPROVED AS TO FORM: David Garcia Authority Counsel APPROVED AS TO CONTENT: Amanda Roberson Director of Finance City of Lynwood Exhibit E FY 15 Proposed Successor Agency Budget FY 14 Adopted FY 14 Year -End Estimates FY 15 City Manager Proposed Budget Revenues Redevelopment Property Tax Trust Fund RPTTF Revenues $ 4,112,933 $ 4,391,460 $ 4,198,920 Administrative Cost Allowance 250,000 250,000 250,000 Total: $ 4,362,933 $ 4,641,460 $ 4,448,920 Expenditures Administrative Allowance $ 250,000 $ 243,700 $ 250,000 Project Staffng Costs 466,500 466,500 405,000 ROPS Administration 3,646,433 3,931,260 3,791,049 Total: $ 4,362,933 $ 4,641,460 $ 4,446,049 FY 2014-15 01 CITY MANAGER PROPOSED BUDGET City of Lynwood I June 24, 2014 Budget Presentation Overview 'jft, A., 1 Reorganization/Budget Subcommittee 2. FY 15 City Manager Proposed Department Budget Presentations 3. FY 15 Fiscal Challenges & Issues 4 Overview of FY 15 Citywide & General Fund Budget Overview of Purpose &Role of Reorganization/Budget Subcommittee &Budget Recommendations Overview of Reorganization/Budget Subcommittee In April 2014, the City Council established several City subcommittees to strategically plan and address key Citywide areas of concern, one of which is the Reorganization/ Budget Subcommittee The Reorganization/Budget Subcommittee was established to review the existing City organizational structure, identify Council budget priorities, and also to make budget recommendations during the budget process All Department Heads were required to meet with the Reorganization/Budget Subcommittee to review their operations and to propose any necessary adjustments to improve overall efficiency and service levels The Reorganization/Budget Subcommittee met with the following departments and approved their proposed budgets: Finance & Administration, Human Resources, Public Safety, Public Works, Recreation & Community Services, Public Relations, Community Development, City Manager's Office, Development Services, City Treasurer, and City Clerk FY 15 City Manager Proposed Budget By Department O City Council $224,877 $227,228 $271,414 _ Public Safety 14,1 81,51 3 14,581,312 15,078,450 478,377 Recreation & Community Services 2,660,226 2,904,964 2,778,360 128,085 Finance & Administration 1,370,298 1,329,930 1,141,467 (42,849) Human Resources 487,762 425,090 516,676 6,122 Public Relations 1,778,299 1,808,825 - - Community Development 375,803 378,826 1,909,549 (98,543) Public Works 3,350,858 1,491,319 1,454,898 92,882 Technology & Media Support Services - - 605,563 (324) City Manager's Office 783,608 762,140 1,147,783 (14,340) Development Services 1,618,465 1,573,799 1,519,918 (94,354) City Clerk 421,516 327,135 - - City Treasurer 224,994 220,382 - - Totals: $27,478,219 $26,030,950 $26,424,078 $455,056 Human Resources Review of Proposed Reorganization Changes 1-1.11-1- W, I I W, In- IV 1W1 W" V Human Resources is recommending the following approval process for all proposed position changes and department reorganizations during the budget process: City Council should approve or not approve each proposed position change as presented in the budget presentation City Council can make alternative recommendations to any proposed position change presented The Human Resources Department will review all approved position changes following the budget adoption meetings, and validate and/or make recommendations for proper position titles and pay bands for all approved position changes In addition to Council approval AND Human Resources review and approval, all approved position changes must go before and be approved by the Personnel Board and further, must be subject to all personnel rules and procedures, and meet and confer requirements ****All position changes approved by Council will not take effect until the pending review and approval by the HR Department AND Personnel Commission. These approved changes are also subject to all Union Meet and Confer requirements. Fiscal Impact of Proposed Reorganizations & Methodology [ I The Finance & Administration Department has reviewed all Department proposed reorganizations and has correctly verified all fiscal impacts associated with each department's proposed position changes All proposed position changes are inclusive of the FY 15 approved MOU agreement salary increases All proposed position changes are calculated based on the FY 15 benefit rates Reclassifications — The fiscal impact for all proposed reclassifications is the net difference in pay (including benefits) between the new proposed position/job title and the current position/job title Additions/Deletions — The fiscal impact for all proposed additions/deletions is the net difference in pay (including benefits) between the positions added and positions deleted Operational Savings — Any proposed operational savings will also be included and added to the net fiscal impact for all proposed position changes ****All proposed shifts of divisions to and from departments do not net a fiscal impact because there is no net increase/decrease for the General Fund. s FY 15 City Manager Proposed Department Budaets City Council m City Council No Fiscal Impact — Budget increase due to the following: Approved salary increase (approved December 201 2) Cash In Lieu of Benefits League of CA Cities Annual Dues State of the City budget shifted from City Manager's Office City Council $224,877 $227,228 $271,414 - Totals: $224,877 $227,228 $271,414 - 0 11 Sheriff Contract Director of Community Development Fire Animal Control Contract M Contract Public Safety 12 I Sheriff's Contract will increase by 4% ($345K) in FY 15 Fire Services Contract will increase by 2.41 % ($133K) Animal Control budget will yield savings due to in- house Animal Control services Fiscal Impact - $478K Law Enforcement $8,377,600 $8,923,999 $9,269,439 $345,440 Fire Suppression 5,623,913 5,516,074 5,649,011 132,937 Animal Control Services 180,000 141,239 160,000 Totals: $14,181,513 $14,581,312 $15,078,450 $478,377 13 MMMq=Fm Executive Director of Recreation 8 Assistant Community Services (At -Will) Assistant (New —LEA) Deputy Director Recreation Superintendent II Recra fi`—" Coordinator N (New — LEA Account ` Office A'65istant tI Clerk Coordinator Recreation ien of egttor (New —LEA) (New — LEA) Specialist PT (4) PT (1 New —LEA) Recreation _ Recreation Coordinator Recreation (2) Office Swim Instructor Specialist PT (New — LEA) Specialist (3) Assistant I (15) PT Recreation Leader (4) PT(2) Cashier 1, (New — LEA) f4) PT (27) PT — (9 New — LEA) Locker Laborer Attendant (4) PT (4) PT 14 Recreation Superintendent II (Natatorium) SR Lifeguard (4) PT Lifeguard/ Swim Instructor (15) PT - Cashier (2) PT Locker Attendant (4) PT Director of Recreation & Community Services Executive Assistant Deputy DeputyAccerk Specialist Director Director Cl PT Facility & Program Supervisor (Youth Center) Block Watch Coordinator (Bateman Hall) Recreation Recreation Recreation !creation Specialist Specialist Specialist Specialist Coordinator PT (4) PT PT (2) PT Bateman H II Recreation Office Specialist Assistant I Recreation Recreation Recreation PT (2) Leader Leader Leader (20) PT (2) PT (5) PT Recreation - Leader Laborer (3) PT (5) PT Custodian (2) Recreation & Community Services Proposed Department Reorganization will streamline operations by: Improving customer service during weekend and evening hours (when majority of department programs occur) Converting part-time staff into fewer full-time staff Providing part-time relief to extensive full-time staff workload. General programs and special events have substantially increased while staffing levels have significantly dropped. Providing needed staff support to City's large youth sports groups Retaining talent through new career opportunities. Department has experienced significant loss of trained employees to other cities due a lack of career opportunities. Community Events budget will be fully budgeted in FY 15 ($1 54K) and will be supported by the Refuse Fund Fiscal Impact - $128,085 Administration $622,483 $739,686 $670,822 - Sports & Leisure 510,161 543,198 428,061 - Parks & 391,312 462,385 380,741 - Playground Youth Center 50,852 67,754 82,649 - Senior Citizens 188,407 224,672 267,442 - Bateman Hall 558,924 530,106 611,295 - Natatorium 338,087 337,163 337,350 - Totals: $2,660,226 $2,904,964 $2,778,360 $128,085 16 • Accounting/Auditing Supervisor Technician (3) Director of Finance (At -Will) Specialist (Upgrade — LEA) Assistant (New - LEA) Finance Manager Financial Analyst (2) (Reclassify — LEMG) Billing & Collections Supervisor -ad Account Clerk (New — LEA) Account Clerk (2) Accounting Technician (2) Finance Manager rollll &Billing Collections 8Pay Accounting/Auditing Water Billing Supervisor Supervisor cc Ming At cc i Payroll Technician Technician Clerk (3) Specialist (2) (3) .�r'■��wr�s Of Finante Administrative Analyst II 49 Administrative Analyst 11 Technology Information Systems Manager Systems System Analyst Technician (2) Finance & Administration Information Technology (IT) shifted to new Technology & Media Support Services Department 2 new positions (1 Part -Time Payroll Assistant and 1 Lead Account Clerk) proposed to provide much needed support in Payroll and Utility Billing functions Payroll Specialist and Administrative Analyst positions will be upgraded/reclassified to more accurately reflect current job functions and duties Proposed reductions in operating budget to offset organizational changes Fiscal Impact — Savings of $42,849 City Attorney (General Fund Only; Total Budget - $843K) Totals: Accounting Administration County Admin Information Technology Purchasing Totals: $293,520 $293,520 335,724 245,169 120,000 299,365 76,520 $1,076,778 $3A6,700 $346,700 355,219 247,014 22,560 274,444 83,993 $983,230 $344,000 $344,000 342,732 294,477 80,000 80,258 $797,467 $50,480 $50,480 ($42,849) Human Resources (Proposed) HR Analyst 111 Position will be filled by 2 part-time employees working 20 hours per week Human Resources (Current) 21 Human Resources Vacant Personnel Analyst III will be eliminated to add 1 Risk Manager and 1 Sr. Human Resources Analyst Positions are needed to address higher level personnel matters and risk management duties (which should yield litigation cost savings) Vacant Office Assistant II position will be downgraded to Customer Service Intern, filled by 2 P/T employees Fiscal Impact - $6,122 General Services $256,474 $257,315 $238,215 - Employee Personnel Services Tota I s: 231,288 $487,762 167,775 $425,090 278,461 $516,676 $6,122 22 W mmfstratrve utrector of c.ommun Assistant Development Jassify - LEA) r Parking Control Administrative Manager Services 211MMINNIJ (Upgrade — LEMG irking Control - Officer iness �b�FT / 4 PT I:sa cense Accounting ilist(3 Technician Office Assistant 11 LA County re Control Fire LA County Fire CountydsFs Crossing Guards Development Manager (Reclassify — LEMG) Executive Assistant Specialist (Reclassify — LEA) 0 23 Deputy Director of Administrative Services 40 Director of Community Development Project Manager Administrative Aide Executive Assistant Business License Specialist (3) 24 Community Development The Public Relations Department will be consolidated with the existing Community Development Department to form a new Community Development Department The Director of Public Relations will become the new Director of Community Development and oversee operations Project Manager and Administrative Aide positions will be upgraded/reclassified to more accurately reflect current job functions and duties Fiscal Impact — Savings of $98,543 due to shift of partial salary for new Community Development Director to Successor Agency funds Administration $60,183 $57,361 $56,664 - Business License 315,620 321,465 329,333 - Parking Enforcement - - 1,327,659 - Public Relations Administration - - 195,893 - Totals: $375,803 $378,826 $1,909,549 ($98,543) Public Works Special Projects Manager (1) Landscape Main. Manager (1) Supt (1) _ (Vacant/Act »rr, Office CSifice Assistant II (1) Assistant II (1) a� ater+�ualhy _ �' Lead Specialist (1) (Vacant) Lead Worker (1) (Vacant) Water �a k'`1DSri n� Service Lead Worker Lead Worker { 1) (1) Senior Water _... Service �� Worker (1) Worker(9) (Grounds) Woter Service Worker II Maintenance (Water) Worke, (5) (4) Graffiti Water Service W'oiker II Water' ctor of Public Works/ City Engineer (1) (At -Will) PW Associate (1) PW Tech (1) (New) Maintenance Worker 131 Custodian (5) PW Associate (1) PW Asst. (1) (1) (New- LEA) (2) (New - LEA) (1) (Vacant) mm Electrical Supervisor 1•. Electrical Maintenance Worker (1) Admin Analyst 111 (1) (Vacant) Traffic Signal/Lighting Service Worker (1) Public Works Manager (1) PW Associate (1) Admin Asst. (1) PW Inspector (1) St. Main. Super. (1) (Vacant/Acting) fic Assistant II (11 treet Maintenance Lead Worker (1 ) (Vacant) Senior Maintenance Worker (1) Street Maintenance Worker (7) Filled 0 )Vacant -Worker Worker 26 D Utility Service Manager Administrative Assistant Senior Water Quality Specialist ■ Water Service Lead Worker -_ Senior Water Service Worker Water Service Worker II (7) Public Works Manager Office Assistant II ElectricalPsociate Supervisor Utility Service Worker Electrical Maintenance Worker Administrative Analyst III Public Works Technician Director of Public Works/ City Engineer CIP Manager Office Assistant 11 PW Special Projects Manager FcStreet Maintenance Superintendent Supervisor Public Public Public Works Works Works ■ Associate Associate Associate (2) (Design) (Construction) (Plan Check) ROW Lead Maintenance Senior Maintenance Worker . Maintenance Worker (1) Public Public (2) Works 7Works MainteAssistant Street InspectorWor Maintenance Office Worker Assistant II (3) Park Street ROW Lead Maintenance Maintenance Worker Maintenance Worker Lead Worker Lead Worker (1) (2) Maintenance Senior Maintenance Custodian Worker Maintenance Worker (4) (10) Worker (2) ■ Street Maintenance Office Worker Assistant II (8) Moinienance Worker (1) Public Works Salaries of current employees will be shifted to ' General Fund to more accurately reflect job functions and duties (2) Custodians from Recreation & Community Services will shift back to Public Works (1) Custodian will be reclassified to a Building Maintenance Worker and (1) ROW Lead Worker will be reclassified to ROW Maintenance Worker Sanitation Services (Waste Hauler) budget will be shifted to the new Refuse Fund in FY 15 Fiscal Impact - $92,882 Administration $46,470 $99,255 $43,526 - Engineering 117,446 297,229 134,638 - Building Maintenance 4151746 545,550 644,381 - Sanitation Services 2,1 28,097 - - - Storm Water Program 210,000 210,000 222,000 - Graffiti (New) - - 145,333 - Right of Way 433,099 339,285 265,020 - Totals: $3,350,858 $1,491,319 $1,454,898 $92,882 Technology & Media Support Services Technology & Media Support Services WV W The Marketing, Public Information, and Information Technology (IT) Services Divisions will be consolidated to form a new department called Technology and Media Support Services New department will augment the role of IT to streamline and improve the marketing and branding of the City to advertise City services and events, and generate more revenue where possible New department will provide Citywide support services for all departments for all their IT support and marketing needs Vacant Part -Time Graphics Intern position will be eliminated Fiscal Impact — Savings of $324 AWWWWANOW Information Technology $0 $0 $316,083 Marketing _ - 289,480 - Totals: $0 $0 $605,563 ($324) Ll 30 Deputy City Treasurer 0 E City Manager (At -Will) Assistant to the City Manager Administrative Analyst III Aamimstrative Aide (Reclassify — LEA) 10 City Attorney Deputy City Clerk Executive Asst. to the City Clerk Office Assistant 11 City Manager (Current) 1 32 City Manager (1 ) Office Assistant II will be reclassified to Administrative Aide Shift reporting of City Clerk and City F: Treasurer staff to the City Manager's Office i Fiscal Impact — s Savings of $14,340 Administration $776,408 Citywide Incentive Program 7,200 City Clerk - City Treasurer Totals: $783,608 $760,140 $638,455 $3,886 2,000 71200 - - 311,161 (18,226) 190,967 $762,140 $1,147,783 ($14,340) 0 33 Director of Development Services Code Enforcement Officer Planning (5 FT / 2 PT) Associate (2) D 40 Development Services Manager 0 Building Inspector (I Employee / 1 Outsourced Contractor) Permit Technician 0, 34 0 Planning Associate (2) (Planning Commission) Development Services Manager Director of Development Services Building Inspector (Consultants) Permit Technician Special Projects Manager (Budget) Code Enforcement Officer 7FT/2PT 35 Development Services (2) Full -Time Code Enforcement Officer positions will be deleted Fiscal Impact - $94,354 Savings Building & Safety $540,387 $508,886 $629,397 - Planning 4461430 418,599 450,057 - Civic Center Comprehensive Plan Grant 110,000 93,847 9,079 - Code Enforcement 521,648 552,467 431,385 - Totals: $1,618,465 $1,573,799 $1,518,918 ($94,354) 36 'rand Deputy City Clerk Office Assistant 11 City Clerk Executive Assistant to the City Clerk 37 City Cleric Deputy City Clerk Executive Assistant to the City Clerk's Office Office Assistant II 1FT/1 PT 38 - City Clerk As the City Clerk and City Treasurer are part-time elected officials, all City Clerk and City Treasurer staff will be under the oversight of the City Manager's Office to improve the day-to-day efficiency of operations in these departments. The municipal code will be amended at a later Council meeting. The City Manager may supervise all duties of the Deputy City Clerk "except for those exclusively designated by statue to the city clerk and not otherwise, in accordance with applicable law..." LMC Sec. 2-3.3(b). Fiscal Impact — $0 City Clerk $421,516 $327,135 $0 - Totals: $421,516 $327,135 $0 ''The City Manager's Proposed Budget for the City Clerk's Office is reflected in the City Manager's Office. 39 City Treasurer (Proposed) L 40 City Treasurer (Current) 41 City Treasurer As the City Clerk and City Treasurer are part- time elected officials, all City Clerk and City Treasurer staff will be under the oversight of the City Manager's Office to improve the day-to-day efficiency of operations in these departments. The municipal code will be amended at a later Council meeting. Fiscal Impact - $0 w. City Treasurer $224,994 $220,382 $0 - Totals: $224,994 $220,382 $0 *The City Manager's Proposed Budget for the City Treasurer's Office is reflected in the City Manager's Office. 42 1 FY 15 Fiscal Issues &Challenges 43 For FY 15, the City Manager is proposing to use $0.9M in reserves and end FY 15 with $3.9M in the General Fund Since FY 10, the General Fund Reserve Balance will have dropped from $7.7M to $3.9M (difference of $3.8M and 49.4% decrease) The minimum reserve level is 10% of the operating budget, which is $2.7M for FY 15 Continued reliance on use of reserves is a real fiscal challenge as the General Fund Reserves continue to decrease and operating costs continue to increase D Flat General Fund Revenues 13,000,000 12,000,000 11,000,000 10,000,000 $12,101,167$1-652- $' �Z0,173 11.587,743 9,000,000 $8,925,080 8,000,000 7,000,000 f $9,799,509 ---#- Property & Sales Tax $10,609,332 $9,135,636 $5,878,709 6,000,000 a $5,477,460 $5,358,568 5,000,000 ---- — $5,316,811 1 4,000,000 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 Actuals Actuals Actuals Actuals Year -End Proposed Estimate Other City Operational Revenues (Includes Waste Hauler Revenues) Utility Users Tax (UUT) Property Tax, Utility Users Tax (UUT), and Sales Tax are the City's 3 largest General Fund revenues Since FY 10, Property Tax and Sales Tax revenues increased by a combined 5.3% ($612K) During that same time frame, UUT revenues decreased by 6.8% ($401 K), offsetting Property and Sales Tax gains Other combined City revenues have remained flat and have increased by only 2.4% ($21 1 K) Good News — Revenues have been steady and have not seen any major decreases Bad News — Revenues are flat and have not seen any major increases to keep up with increase in operating costs Public Safety Contract Increases 15,500,000 $14,918,450 15,000,000 $14,757,423 4,757,423 �► $14,408,433 $14,440,073 14,500,000-- - ' $14,646,351 -" $13,997 14,000,000 ,13,675,952 $13,570,611 13,500,000 -- —------- --- ----- -- - - $13,299,801 $13,372,672 13,000,000 $13,130,745 $13,076,076 12,500,000 12,000,000 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 Actuals Actuals Actuals Actuals Year -End Proposed Estimate Public Safety (Sheriff & Fire) --O^-° City Operational Budget (Including Waste Hauler Contract) 46 Rising Benefit Costs — CalPERS & Health Insurance Premiums 2,800,000 $2,611,953 2,600,000__._._$.2.514,559 $2,423,40 2,400,000 $ 397'774 _— 17,983 $2,285,173 2,315,342 2,200,000 2,000,000 -- _____.___ ____..__ ....... $2,017,202 1,800,000 1,600,000 — ��y0 ' "y �1 Qqk' �qk' �q, �A —PERS Retirement Contributions --*rn Health Premium Costs CaIPERS retirement costs and health insurance costs are the 3rd and 4'" largest expenses for the City (behind Salaries and Public Safety) The City's PERS contribution rate for all employees' retirement costs has increased considerably by 19.7% since FY 09, AND will increase again in FY 15 by another 3.69/o Beginning in FY 16, a significant 5 -year rate increase in the employer rate (already approved by CaIPERS) will take effect 'By the end of FY 15, Healthcare Costs per Employee have increased substantially by 24% since FY 09 Healthcare premiums are expected to increase by an additional 8% in FY 15 Although PERS and health premium costs have shown a steady increase; this is largely due to a decrease in total FTE for the City Average Health Premium Costs Per Employee $9,749 $9,643 $8,886 $10,882 Total City FTE 237.5 229 227 210 Healthcare Premium Costs Increase Summary $11,481 195 $12,660 191 Summary of FY 15 Fiscal Issues & Challenges Reliance on General Fund Reserves — City must strive to decrease its reliance on reserves to avoid depleting the General Fund reserves Flat Revenues — Revenues continue to remain relatively flat, while operations continue to increase Public Safety — Public Safety contracts continue to increase annually by an average of $307K with no increase in service levels, while the City has cut its operational budget every year City Benefit Costs — CalPERS and Health Premiums continue to increase annually Approved MOU Agreements (Approved November 201 3) — In FY 15, all LEA employees will receive a 2% salary increase ($177K) and all LEMG a 3% salary increase ($88K), for a total 265K fiscal impact. Overview of Citywide & General Fund Budget FY 15 Proposed City Manager Budget — Citywide All Funds Revenues General Fund $28,836,298 Water Fund 10,042,890 Refuse Fund - Sewer Fund - Capital Improvement Projects 22,146,055 Other Funds 34,006,179 Total Revenues $95,031,422 Exoenditures General Fund $29,092,072 Water Fund 10,854,749 Refuse Fund - Sewer Fund - Capital Improvement Projects 22,160,314 Other Funds 42,149,170 Total Expenditures $104,256,305 $25,776,328 8,642,890 3,060,000 1,400,000 22,146,055 34,006,179 $95,031,422 $26,963,975 9,741,045 2,128,097 1,1 13,704 22,160,314 42,149,170 $104,256,305 Use of Reserves $9,224,883 $9,224,883 $26,416,767 8,942,890 3,415,552 1,400,000 27,566,868 34,885,621 $102,627,698 $27,278,373 11,925,415 3,302,445 2,308,646 27,566,868 50,609,346 $122,991,093 $20,363,395 The Citywide expenditure budget (excluding the Successor Agency) totals $123 million and is funded by $102.6 million in revenues and the use of $20.4 million of available reserves, including bond proceeds for capital projects. The Citywide budget includes all funds and programs, such as the Water Enterprise Fund, HUD Funds, Street Lighting and Landscape Maintenance Assessment Districts, and the General Fund. FY 15 Proposed City Manager BudgF General Fund 50 Beginning Fund Balance $5,988,040 $5,988,040 $4,748,643 Revenues $281836,298 $25,776,328 $26,416,767 Expenditures (29,0921072) (26,963,975) (27,278,373) Ending Fund Balance Operating Deficit $5,732,266 $4,800,393 ($255,774) ($1,187,647) For FY 151 the City will adopt a budget of $27.3 million, offset by $26.4 million in revenues and $0.9 million in reserves Revenues and expenditures are significantly lower due to waste hauler revenues and expenditures are now recorded in the General Fund $31887,037 The ending fund balance for the General Fund is projected to be $3.9M ($861,606) The City will meet the General Fund minimum reserve level FY 15 Overview of Major General Fund Revenues 51 r, For FY 15, all Waste Hauling related revenues (Waste Collection, Franchise Fees, and Rubbish Admin Fees) will not be budgeted in the General Fund and will be budgeted in the Refuse Fund The City's largest revenues, Property Tax (4.7% or $41 3K) and Sales Tax (3.3% or $1 32K) are projected to decrease On the flip side, UUT revenues are projected to increase by 6% (or $31 1 K), which is a great sign, as UUT revenues have seen a sharp decline over the last few fiscal years Further, Fees Charged for Services are performing well and are projected to increase by 9% or $98K in FY 145 ❑ To provide sufficient support for Citywide services, a Transfer In of $800K from the Refuse Fund will be budgeted n Overall, General Fund revenues are projected to increase by $640K (2.5%) in FY 15 Property Tax Sales Tax UUT Franchise Fees Business License Tax & Permits Fees Charged for Services Fines, Forfeitures, & Penalties Other Revenues Transfers In Totals: $8,809,736 $8,809,736 $8,396,348 ($413,388) (4.7%) 3,935,442 3,935,442 3,803,825 (131,617) (3.3%) 5,166,519 5,166,519 5,477,460 310,941 6.0% 1,196,000 576,000 640,656 64,656 11.2% 874,750 874,750 874,750 - 0% 3,228,950 1,088,980 1,187,450 98,470 9.0% 1,582,000 1,582,000 1,582,000 - 0% 2,084,051 1,784,051 1,720,428 (63,623) (3.6%) 1,958,850 1,958,850 2,733,850 775,000 39.6% $28,836,298 $25,776,328 $26,416,767 $640,439 2.5% Other FY 15 Proposed Budget Recommendations Wk Akidwii& i Increase rates charged to departments to cover the annual cost of programs included in the Self -Insurance Fund to prevent subsidies from the General Fund Cost -allocate contracts and Citywide services to all departments to reflect true costs of services and shift costs to other applicable funds, providing relief and savings in the General Fund where possible (i.e. insurance premiums, security contract) ij Continue to monitor spending in prior deficit funds. There is an ongoing structural deficit in the Landscape Maintenance Assessment Fund; a General Fund subsidy is required for this fund in FY 15. cj In order to maintain adequate funding levels in the General Fund and support Citywide services provided to residents, staff recommends a Transfer In from the Refuse Fund to the General Fund in the amount of $800K in FY 15 o Properly budget for Citywide legal and litigation costs by: maintaining a sufficient legal services budget, reflecting true legal costs in the appropriate departments, and shifting claim -related legal costs to the Self Insurance Fund Continue to satisfy the General Fund minimum reserve requirements .........New Animal Control Fees — As staff will begin enforcing animal control services in FY 15, new fees will need to be adopted to bring in additional revenues. Graduated Fines for Repeat Property Nuisance Abatements Off Leash Fine Dog Feces Fine Improve Enforcement of Existing Codes and Recovery of Unpaid Fines New Utility Late Payment Fee — Implement and enforce new fee for delinquent payment of utility bills City Branding & Marketing Fees — Explore new avenues and improve branding and advertising opportunities, such as in cell phone towers, bus' shelters, billboards, etc. Sales Tax Increase 54 1 Questions? ATTACHMENT A City of Lynwood Fiscal Impact for Proposed Reclasslficat-- ■ As Proposed on June 24, 2014 T°tal lancip-o"d Poaalon Tltla Pay Gratle Base Salary I Spaalal Sys Total Total Bc ieln� Salary xi.. clils —111—Till. Pay G,ade ea.� ectal Total Total Hanel is Salary Rnn.4� Bildrya B.naflts ��e.�ze r,M ImPaal Ganaral Flacal Funtl Position this Pay Gratle Base Salary a�.cla �t lljIl pays Total Total •.i�efns Sala,y 6Gei�elils salary8 Benefits ..�e o Fiscal 1 Flacal pati Totals y 42,122 $ 15,713 Totals (15 734) $ 6,034 NOTE 1: The above table Includes all special pays, with the exception of Auto Allowance and Electronic/Madia Allowance. NOTE 2: The above tale Includes all Council approved salary increases (LEA - 4% and LEMG - 3%). NOTE 3: All reclasses are at Step A, unless otherwise stated. RESOLUTION NO. 2014.107 A RESOLUTION 'OF THE CITY COUNCIL OF THE CITY OF LYNWOOD CONTINUING THE FISCAL YEAR 2013-2014 BUDGET WHEREAS, the Fiscal Year 2014-15 Proposed Budget is under preparation by the City Finance Department staff; WHEREAS, review of the City's proposed reorganization changes requires a review and analysis by each affected department and, overall, by the Human Resources Department; WHEREAS, a continuing budget resolution is necessary for the continued operation and maintenance of City operations and activities until -a 2014-15 Budget is adopted by the Lynwood City Council; WHEREAS, the City Council. has validly passed the Fiscal Year 2013-2014 budget;. and WHEREAS, the City Council deems it appropriate to continue the operation of certain City Services- until the passage of the complete Fiscal Year 2014-2015 Budget. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The City Council hereby continues the Fiscal Year 2013-14 Budget, in part, for operation and maintenance of the City's activities, and as may be amended by this resolution. Section 2. The Fiscal Year 2013-2014 Budget shall be effective for the following departments: Finance and Administration, Community Development, and Recreation and Community Services Departments. Section 3. Each and every fund listed in the budget referenced above in Section 2 is hereby created, continued, established and/or re-established, as the case may be, and each fund shall constitute a distinct accounting entity. Section 4. This Resolution shall go into effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED this 24th day of June 2014. Aide Castro, Mayor ATTEST: If � Maria Quinonez, City Clerk I APPROVED AS TO FORM: i WA David A. Ga cia, City Attorney AS TO CONTENT: Sarah Viers; City Manager AAda Roberson, Director of Finance STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a special meeting held on the 2e day of June, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE AND CASTRO NOES: COUNCIL MEMBER HERNANDEZ ABSENT: NONE ABSTAIN: NONE Maria Quinonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.107 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 24th day of June, 2014. M ria Quinonez, ity Clerk RESOLUTION NO. 2014.112 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE FISCAL YEAR 2013-14 YEAR-END BUDGET ADJUSTMENTS TO AMEND THE FISCAL YEAR 2013-14 ADJUSTED BUDGET ,WHEREAS, the City Council of the City of Lynwood (the "City Council") adopted the City of Lynwood's Fiscal Year 2013-2014 (FY 14) Operating Budget on June 4,. 20'13; and WHEREAS, the City's adopted budget is based on certain assumptions and meeting expenditure and revenue projections at the time of budget adoption and year- end revenue and expenditure performance are summarized at the subsequent fiscal year's budget adoption meeting; and WHEREAS, during the year, unanticipated services, significant fiscal issues, or emergencies may arise that may impact the adopted budget and projected financial, forecasts; and WHEREAS, beginning in November 2013, the City began recording all waste hauling related revenues and expenditures in a new Refuse Fund, which have been historically recorded in the General Fund and as such, will significantly . impact the General Fund and year-end projections; and WHEREAS, due to the creation of the new Refuse Fund, budget adjustments are needed to transfer adopted waste hauling revenues and expenditures from the General Fund to the Refuse Fund; and WHEREAS, further, since vital revenue sources are no longer received in the General Fund, to maintain sufficient funding levels in the General Fund -and support Citywide services provided to residents, staff recommends a Transfer In from the Refuse Fund to the General Fund; and WHEREAS, staff is also recommending the following proposed budget adjustments, hereto attached as Exhibit A, which will amend the FY 14 Adjusted Budget. . NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. By adoption of this Resolution, the City Council approves the FY 14 Proposed Year -End Budget Adjustments, hereto attached as Schedule A, and hereby amends the FY 14 Adjusted Budget. All actions covered by this Resolution shall be carried out in the ordinary course of business consistent with the current ordinances, Resolutions and Personnel Rules and Regulations of the City to the extent that the same apply to the contemplated actions. Section 2. The City Council authorizes the City Manager, or Designee, to make the necessary budget adjustments to the City's financial system to reflect appropriate changes to the FY 14 Adjusted Budget. Section 3. This Resolution shall go into effect immediately upon its adoption. Section 4. This City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED AND ADOPTED this 1St day of July 2014. � 7-0-d Aide Castro, Mayor ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: APPROVED AS TO CONTENT: \ !tom David A. barcia, City Attorney Sarah M. #hers, City Manager Amanda Roberson Director of Finance STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by. the City Council of the. City of Lynwood at a regular meeting held on the 1St day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE AND HERNANDEZ NOES: NONE ABSENT: COUNCIL MEMBER CASTRO ABSTAIN: NONE r 9 Maria uinonez, City Clerk L5 STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.1'12 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 1St day of July, 2014. L - v' d&�A Maria Quinonez, C.i Clerk City of Lynwood Exhibit A FY 14 Proposed Year -End Budget Adjustments From To Budget Adjustment Amount (Account) (Account) Justification 1 Refuse Collection Franchise Fee $ 620,000 General Fund Refuse Fund To properly account for the transfer of Revenues - Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 2 Refuse Collection Franchise Fee $ 195,890 General Fund Refuse Fund To properly account for the transfer of actual Revenues -Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 3 Rubbish Administrative Revenues - $ 300,000 General Fund Refuse Fund To properly account for the transfer of Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 4 Rubbish Administrative Revenues - $ 130,497 General Fund Refuse Fund To properly account for the transfer of actual Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 5 Waste Collection Revenues - $ 2,140,000 General Fund Refuse Fund To properly account for the transfer of Budgeted loll 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 6 Waste Collection Revenues - $ 654,567 General Fund Refuse Fund To properly account for the transfer of actual Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 7 Waste Hauler Contract & $ 2,349,245 General Fund Refuse Fund To properly account for the transfer of Administration Expenditures- 1011 1052 budgeted waste hauling expenditures from Budgeted the General Fund to the Refuse Fund 8 Waste Hauler Contract & $ 691,203 General Fund Refuse Fund To properly account for the transfer of actual Administration Expenditures- 1011 1052 waste hauling expenditures recorded from Actuals the General Fund to the Refuse Fund 9 Sewer Services Revenues - $ 1,400,000 Water Fund Sewer Fund To properly account for the transfer of Budgeted 6051 6401 budgeted sewer services and sewer -related capital outlay revenues from the Water Fund to the new Sewer Fund Budget Adjustment Amount om (pFrount) To (Account) Justification 10 Sewer Services Revenues - Actuals $ 425,054 Water Fund , Sewer Fund To properly account for the transfer of actual 6051 6401 sewer services and sewer -related capital outlay revenues recorded from the Water Fund to the new Sewer Fund 11 Sewer Services Expenditures - $ 1,235,963 Water Fund Sewer Fund To properly account for the transfer of Budgeted 6051 6401 budgeted sewer services and sewer -related capital outlay expenditures from the Water Fund to the new Sewer Fund 12 Sewer Services Expenditures - $ 651,332 Water Fund Sewer Fund To properly account for the transfer of actual Actuals 6051 6401 sewer services and sewer -related capital outlay expenditures recorded from the Water Fund to the new Sewer Fund 13 One-time Transfer In of sewer $ 1,200,000 Water Fund Sewer Fund In order to give the new Sewer Fund e revenues from the Water Fund Reserves 6401 healthy reserve level to address increased reserves to give the Sewer Fund a 6051 operating costs, sewer capital outlay, and healthy reserve level to support unanticipated costs that may arise during the increased sewer services fiscal year, staff is recommending a one-time operations and sewer -related capital transfer of $1.2 million from the Water Fund outlay for FY 15 reserves to the Sewer Fund reserves in FY 14. $1.2 million represents approximately one fiscal year of adopted sewer revenues, in which one year of sewer revenues is recommended to maintain a healthy fund balance and not deplete reserves in the Water Fund. 14 Transfer In from the Refuse Fund to $ 919,751 Refuse Fund General Fund Redirect general purpose Franchise and restore the General Fund and Reserves 1011 Administrative Fee revenues to the General support Citywide services provided 1052 Fund in order to maintain sufficient funding to residents levels in the General Fund and support Citywide services provided to residents 15 Transfer In from the General Fund $ 32,197 General Fund Contingency Fund To replenish the Contigency Fund to maintain to replenish the Cantigency Fund to Reserves 1061 the required $500K minimum reserve level maintain the required $500K 1011 minimum reserve level 16 Transfer In from General Fund to $ 156 General Fund JAG Fund To eliminate structural deficit in JAG Fund Justice Assistance Grant (JAG) Reserves 3801 Fund to eliminate structural deficit in 1011 special grant fund Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures into two (2) new funds: Refuse Fund and Sewer Fund. Budget Adjustment Amount From (Account) To (Account) Justification 17ANesate�ammu^a,n -:e 2�8 ^get $ 72,550000 Refuse Fund to the Gfeate� New weed- 4M will assume-the-direstf 4 gement and ,-w.,. beF „F r,...,. (Pending 4062 planning of eeFlain fityw aevents, GFeating Spesial Events Subsommittee m`611seeded-savir,Qs-in3taffing-and- {lew4he- GGR#aSt) chambertn iandralse-andaahanGe events- feFthe semfnanity 18 Shift anticipated year-end savings $ 157,640 Fire Suppression Law Enforcement To utilize and transfer year-end savings from from the Fire Suppression Services Services Division Division Fire Suppression Services to pay for Division to the Law Enforcement (General Fund) (General Fund) anticpated year-end costs the City will incur Division to pay for suplemental law 1011 1011 for supplemental law enforcement services enforcement services (i.e. helicopter, City Council meetings, prisoner maintenance, cruising/reckless driving, and loud noise enforcement services). 19 Increase HOME Program budget $ 185,000 HOME Fund HOME Fund To allocate Federal -funded HOME Program (expenditures and revenues) to Revenues 2961 revenues to support unanticipated, year-end cover unanticipated year-end 2961 expenditures incurred by the City. invoices Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures into two (2) new funds: Refuse Fund and Sewer Fund. City of Lynwood 0 Exhibit A FY 14 Proposed Year -End Budget Adjustments From To Budget Adjustment Amount (Account) (Account) Justification 1 Refuse Collection Franchise Fee $ 620,000 General Fund Refuse Fund To properly account for the transfer of Revenues - Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 2 Refuse Collection Franchise Fee $ 195,890 General Fund Refuse Fund To properly account for the transfer of actual Revenues -Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 3 Rubbish Administrative Revenues - $ 300,000 General Fund Refuse Fund To properly account for the transfer of Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse'Fund 4 Rubbish Administrative Revenues - $ 130,497 General Fund Refuse Fund To properly account for the transfer of actual Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 5 Waste Collection Revenues- $ 2,140,000 General Fund Refuse Fund To properly account for the transfer of Budgeted 1011 1052 budgeted waste hauling revenues from the General Fund to the Refuse Fund 6 Waste Collection Revenues - $ 654,567 General Fund Refuse Fund To properly account for the transfer of actual Actuals 1011 1052 waste hauling revenues recorded from the General Fund to the Refuse Fund 7 Waste Hauler Contract & $ 2,349,245 General Fund Refuse Fund To properly account for the transfer of Administration Expenditures - 1011 1052 budgeted waste hauling expenditures from Budgeted the General Fund to the Refuse Fund 8 Waste Hauler Contract & $ 691,203 General Fund Refuse Fund To properly account for the transfer of actual Administration Expenditures- 1011 1052 waste hauling expenditures recorded from Actuals the General Fund to the Refuse Fund 9 Sewer Services Revenues - $ 1,400,000 Water Fund Sewer Fund To properly account for the transfer of Budgeted 6051 6401 budgeted sewer services and sewer -related capital outlay revenues from the Water Fund to the new Sewer Fund From To Budget Adjustment Amount (Account) (Account) Justification 10 Sewer Services Revenues - Actuals $ 425,054 Water Fund Sewer Fund To properly account for the transfer of actual 6051 6401 sewer services and sewer -related capital outlay revenues recorded from the Water Fund to the new Sewer Fund 11 Sewer Services Expenditures- $ 1,235,963 Water Fund Sewer Fund To properly account far the transfer of Budgeted 6051 6401 budgeted sewer services and sewer -related capital outlay expenditures from the Water Fund to the new Sewer Fund 12 Sewer Services Expenditures - $ 651,332 Water Fund Sewer Fund To properly account for the transfer of actual Actuals 6051 6401 sewer services and sewer -related capital outlay expenditures recorded from the Water Fund to the new Sewer Fund 13 One-time Transfer In of sewer $ 1,200,000 Water Fund Sewer Fund In order to give the new Sewer Fund a revenues from the Water Fund Reserves 6401 healthy reserve level to address increased reserves to give the Sewer Fund a 6051 operating costs, sewer capital outlay, and healthy reserve level to support unanticipated costs that may arise during the increased sewer services fiscal year, staff is recommending a one-time operations and sewer -related capital transfer of $1.2 million from the Water Fund outlay for FY 15 reserves to the Sewer Fund reserves in FY 14. $1.2 million represents approximately one fiscal year of adopted sewer revenues, in which one year of sewer revenues is recommended to maintain a healthy fund balance and not deplete reserves in the Water Fund. 14 Transfer In from the Refuse Fund to $ 919,751 Refuse Fund General Fund Redirect general purpose Franchise and restore the General Fund and Reserves 1011 Administrative Fee revenues to the General support Citywide services provided 1052 Fund in order to maintain sufficient funding to residents levels in the General Fund and support Citywide services provided to residents 15 Transfer In from the General Fund $ 32,197 General Fund Contingency Fund To replenish the Contigency Fund to maintain to replenish the Contigency Fund to Reserves 1051 the required $500K minimum reserve level maintain the required $500K 1011 minimum reserve level 16 Transfer In from General Fund to $ 156 General Fund JAG Fund To eliminate structural deficit in JAG Fund Justice Assistance Grant (JAG) Reserves 3801 Fund to eliminate structural deficit in 7011 special grant fund Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures Into two (2) new funds: Refuse Fund and Sewer Fund. Budget Adjustment Amount From (Account) TO (Account) Justification 17 Shift anticipated year-end savings _ $ 157,640 Fire Suppression Law Enforcement To utilize and transfer year-end savings from from the Fire Suppression Services Services Division Division Fire Suppression Services to pay for Division to the Law Enforcement (General Fund) (General Fund) anticpated year-end costs the City will incur Division to pay for suplemental law 1011 1011 for supplemental law enforcement services enforcement services (i.e. helicopter, City Council meetings, prisoner maintenance, cruisingheckless driving, and loud noise enforcement services). 18 Increase HOME Program budget $ 185,000 HOME Fund HOME Fund To allocate Federal -funded HOME Program (expenditures and revenues) to Revenues 2961 revenues to support unanticipated, year-end cover unanticipated year-end 2961 expenditures incurred by the City. invoices Note: In November 2013, City staff began recording waste hauling and sewer revenues and expenditures Into two (2) new funds: Refuse Fund and Sewer Fund. RESOLUTION NO. 2014.113 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE FISCAL YEAR 2014-2015 BUDGET IN PART WHEREAS, the City Council of the City of Lynwood (the "City Council") reviewed the City Manager's FY 2014-2015 Proposed Budget for the City of Lynwood attached herein and made a part of this Resolution through this reference; and WHEREAS, the City satisfied the General Fund and Water Enterprise Fund Reserve requirements and anticipate the following ending fund balances for FY 2014- 2015: $3.9 million for the General Fund and $10.4 million for the Water Enterprise Fund; and WHEREAS, the agenda for the June 24, 2014 meeting of the City Council was duly posted, and the City Manager's FY 2014-15 Proposed Budget and all related agenda material were made available to .the interested parties. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. . The City of Lynwood Budget for Fiscal Year 2014-15 is hereby adopted as presented in the City Manager's FY 2014-15 Proposed Budget; except as to any contributions, payments or transfer to salaries, costs, and all operations of the Finance Department, Recreation & Community 'Services Department, Community Development Department and the City Manager's Department. All actions cov&bd by. this "Kesolution shall be carried out in the ordinary course of business consistent with the current ordinances, Resolutions and Personnel Rules and Regulations of the City to the extent that the same apply to the complemented actions. Section 2. That the City Manager or her designee is authorized to carry over incomplete Capital .Improvement Projects with remaining account balances and available funding sources from the prior fiscal year, to allow the work in progress relative to these projects to continue in an uninterrupted manner contingent upon revenues being available. Section 3. The City. Manager or her designee is authorized to approve any transfer between accounts provided that they are within the same department and the same fund. Section 4. This Resolution shall go into effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED this 1St day of July 2014. ATTEST: APPROVED AS TO FORM: David A. Garcia, City Attorney ide Castro, Mayor APPROVED AS TO CONTENT: Sarah M. Withers, City Manager 0 Amanda Roberson Director of Finance STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify, that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 1St day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE AND HERNANDEZ NOES: NONE ABSENT: COUNCIL MEMBER CASTRO ABSTAIN: NONE STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.113 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 1St day of July, 2014. Maria Quinonez, City Clerk RESOLUTION NO. 2014.017 A RESOLUTION OF THE CITY COUNCIL AS SUCCESSOR AGENCY TO THE LYNWOOD REDEVELOPMENT AGENCY ADOPTING THE FY. 2014-15 SUCCESSOR AGENCY BUDGET WHEREAS, the City Council as Successor Agency to the Lynwood Redevelopment Agency reviewed the City Manager's Fiscal Year 2014-15 Proposed Budget for the Successor Agency attached as Exhibit "E"; and WHEREAS, the agenda for the June 24, 2014 meeting of the City Council as Successor Agency to the Lynwood Redevelopment Agency was duly posted, and the City Manager's Fiscal Year 2014-15 Proposed Budget for the Successor Agency and all related agenda material were made available to all interested parties. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The Successor Agencytbudget for Fiscal Year 2014-15 is hereby adopted as presented in the City Manager's FY 2014-15 Proposed Budget, except as to any contributions, payments or transfer and expenditures to salaries, costs, and all operations of the Finance Department, Recreation & Community Services Department, Community Development Department and the City Manager's Department. Section 2. The City Manager or her designee is hereby authorized to approve any transfer between accounts, provided that they are within the same department and the same fund. Section 3. This Resolution shall go into effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this 1St day of July, 2014. ide Castro, Mayor ATTEST: aria Quinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney APPROVE]YAS TO CONTENT: Sarah M. U,(thdrs, City Manager Amanda Roberson, Director of Finance STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood as Successor Agency to the Lynwood Redevelopment Agency, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the,1ST day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAWBEAS, SOLACHE AND 'HERNANDEZ NOES: NONE ABSENT: COUNCIL MEMBER CASTRO ABSTAIN: NONE aria Quinonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood as Successor Agency to the Lynwood Redevelopment Agency, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.017 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 1st day of July, 2014. r � Maria Quinonez, City Clerk City of Lynwood Exhibit E FY 15 Proposed Successor Agency Budget FY 14 Adopted FY 14 Year -End Estimates FY 15 City Manager Proposed Budget Revenues Redevelopment Property Tax Trust Fund RPTTF Revenues $ 4112,933 $ 4,391,460 $ 4198,920 Administrative Cost Allowance 250,000 250,000 250,000 Total: $ 4,362,933 $ 4,641,460 $ 4,448,920 Expenditures Administrative Allowance $ 250,000 $ 243,700 $ 2-50-10-00 Project Staffng Costs 466,500 466,500 405,000 ROPS Administration 3,646,433 3,931,260 3,791,049 Total: $ 4,362,933 $ 4,641,460 $ 4,446,049 RESOLUTION NO. 2014.114 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING THE PROPOSED FEE REVISIONS AND ADOPTING THE FY 2014-15 MASTER FEE SCHEDULE WHEREAS, the City of Lynwood is a general law city under California law with a recognized mandate to preserve, protect and enhance the general health and welfare of its residents; and WHEREAS, the Government Finance Officers Association (GFOA) states: "A government should adopt policies, that identify the manner in which fees and charges are set and the extent to which they cover the cost of the service provided"; and WHEREAS, the Master Fee Schedule allows the public and the City staff to obtain a better understanding of all fees, rates, and permits charged by the City of Lynwood; and WHEREAS, current charges are insufficient to cover all business costs associated with providing certain services; and WHEREAS, pursuant to Government Code §66016, the specific fees to be charged for services must be adopted by the City Council by Resolution or Ordinance, after providing notice and holding a public hearing; and WHEREAS, amendments for the Master Fee Schedule were- presented to City Council on June 24, 2014. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the City Council approves and adopts the revisions to the City of Lynwood's Master Fee Schedule, attached hereto as Exhibit "C", and the revisions together with the fees in the Master Fee Schedule that were already previously approved shall form the FY 2014-15 Master Fee Schedulewhich is hereby adopted. Section 2. That any existing fee not specifically enumerated in the attached Exhibit "C'.' shall remain in effect at the current level and shall be subject to the provisions of the legislative action that placed it into effect. Section 3. Any action adopting or increasing a fee or charge for development projects may not take effect for at least 60 days upon adoption. Section 4. All other fees that are not related to development projects fees are effective immediately upon approval. PASSED, APPROVED AND ADOPTED this 1St day of July 2014. Aide Castro, Mayor ATTEST: Maria uinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, 6ity Attorney Sarah M AS TO CONTENT: City Manager Amanda Roberson, Director of Finance STATE OF CALIFORNIA ) ) SS. COUNTY -OF LOS ANGELES ) 1, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 1St day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE AND HERNANDEZ NOES: NONE ABSENT: COUNCIL MEMBER CASTRO ABSTAIN: NONE Maria Quinonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby .certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.114 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 1St day of July, 2014. Maria Quinonez, City Clerk City of Lynwood Master Fee Schedule Exhibit C FY 15 Proposed Fee Changes Fee Name Description FY 14 Adopted Fee FY 15 Proposed Fee Unit Animal Control Miscellaneous Animal Fees 1. Dog Feces Fine New Fee $125.00 Violation 2. Off Leash Fine New Fee $150.00 Violation Finance Water Fees 1. Utility Billing Late Payment Fee for Delinquent Bills New Fee 10% of Delinquent Bill Amount Each Other Animal Control Fees were adopted on November 19, 2013 per Resolution No. 2013.146 RESOLUTION NO. 2014.115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ESTABLISHING THE APPROPRIATION LIMIT FOR FISCAL YEAR 2014-15 PURSUANT TO ARTICLE XIIIB OF THE CALIFORNIA CONSTITUTION WHEREAS, Article X11113 of the California Constitution states that the total annual appropriation subject to limitations of each government entity shall not exceed the appropriation limit of such entity of government, except for prior year adjustments in the cost -of -living or personal income and population, as noted in Article X11113 and State Statues; and WHEREAS, pursuant to Article X11113 of the California Constitution, and section 7900 et seq. of the California Government Code, the City of Lynwood is required to set its appropriation limit for each fiscal year by Resolution, and approve appropriate inflation and population factors used in calculating the limit; and WHEREAS, the total annual appropriation subject to limitation has been computed in accordance with provisions set forth in Article X11113, Government Code Section 7900 et seq. and Proposition 111; and WHEREAS, detailed documentation used in calculating the appropriation limit for FY 2014-15 is available for review on file in the Finance and Administration Department, and a summary is provided in the attached Exhibit "D", which is incorporated as a part, of this resolution for reference. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. That the City reserves the right to adjust or amend the appropriation limit based upon use of alternative growth factors as authorized by Proposition 111 if such changes or revisions would result in an advantageous appropriation limit, now or in the future. Section 2. That the City of Lynwood's Appropriation Limit for FY 2014-15 is $29.242,942 as calculated under Exhibit "D". Section 3. That the growth factors used in calculating the FY 2014-15 Appropriation Limit shall be the percentage change in California per capita income and the percentage change in population in the County of Los Angeles. Section 4. The Resolution shall take effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED this 1St day of July 2014. ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: U� David A. Garcia, City Attorney f ! � Aide Castro, Mayor APPROVED AS TO CONTENT: Sarah M. Withers, City Manager Amanda Ro erson Director of Finance a STATE OF'CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) L, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of. the City of Lynwood at a regular meeting held on the Vt day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAWBEAS, SOLACHE AND HERNANDEZ NOES: NONE ABSENT: COUNCIL MEMBER CASTRO ABSTAIN: NONE r Maria Quinonez, ity Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.115 on file in my office and .that said Resolution was adopted on the date and by the vote therein stated. Dated this 1St day of July, 2014. 'EXHIBIT D APPROPRIATION LIMIT CALCULATION 2014-15: *Per Capita Cost of Living Change = -0.23 percent *Population Change (Los Angeles. County) = 0.78 percent Based on Population Change - County Per Capita Cost of Living Converted to a Ratio:0.2( 3)+100 = 0.99770 100 Population increase Converted to a Ratio: 0.78+100 = 1.00780 _... t 00 Calculation of Factor for FY 2013-2014. 0.9977 x 1.00780 = 1.00548 Calculation of Appropriation Limit $29,083,504 x 1.00548 = $29,242,942 (Prior Year`s Appropriation Limit Multiplied by Factor) STATUS OF APPROPRIATION LIMIT FY 2014-2015 Maximum Appropriation Limit 29,242,942 (1) Proceeds of Taxes (less Retirement Taxes + Interest Allocation for Taxes) 24,193,762 Under Maximum Appropriation Limit 5,049,180 Over Maximum Appropriation Limit 0 (1) (+) Proceeds of Taxes 26;828,168 (-) Retirement Taxes 2,662,338 (+) Interest Alloc, on Proceeds of Taxes 27,932 Total 24,193,762 *Source: State Department of Finance POPULATION APPROPRIATION YEAR CPI CHANGE % * FACTOR* LIMIT" FY 1986-87 BASE YEAR 8,490,630 FY 2000-2001 (Recalculated) 17,267,822 FY 2001-2002 (Recalculated) 7.82% 1.09611 18,927,227 FY 2002-2003 (Recalculated) -1.27% 1.63% 1.00480 19,017,609 FY 2003-2004 (Recalculated) 2.31% 1.03% 1.04010 19,779,900 FY 2004-2005 (Recalculated) 128% 0.61% 1.04710 20,710,597 FY 2005-2006 (Recalculated) 5.26% 0.31% 1.06500 22,057,214 FY 2006-2007 (Recalculated) 3.96% 0.35% 1.04700 23,109,539 FY 2007-2008 (Recalculated) 4.42% 1.20% 1.05170 24,304,724 FY 2008-2009 (Recalculated) 4.29% 1.3.1% 1.05190 25,565,384 FY 2009-2010 (Recalculated) 4.35% 1.11% 1.01530 25,955,404 FY 2010-2011 (Recalculated) -2.54% 0.53% 0.98270 25,506,095 FY 2011-2012 (Recalculated) 2.51% 0.77% 1.02900 26,245,654 FY 2012-2013 3.77% 0.56% 1.04350' 27,387,602 FY 201.3-2014 5.12% 1.02% 1.06192 29,083,504 2014-15: *Per Capita Cost of Living Change = -0.23 percent *Population Change (Los Angeles. County) = 0.78 percent Based on Population Change - County Per Capita Cost of Living Converted to a Ratio:0.2( 3)+100 = 0.99770 100 Population increase Converted to a Ratio: 0.78+100 = 1.00780 _... t 00 Calculation of Factor for FY 2013-2014. 0.9977 x 1.00780 = 1.00548 Calculation of Appropriation Limit $29,083,504 x 1.00548 = $29,242,942 (Prior Year`s Appropriation Limit Multiplied by Factor) STATUS OF APPROPRIATION LIMIT FY 2014-2015 Maximum Appropriation Limit 29,242,942 (1) Proceeds of Taxes (less Retirement Taxes + Interest Allocation for Taxes) 24,193,762 Under Maximum Appropriation Limit 5,049,180 Over Maximum Appropriation Limit 0 (1) (+) Proceeds of Taxes 26;828,168 (-) Retirement Taxes 2,662,338 (+) Interest Alloc, on Proceeds of Taxes 27,932 Total 24,193,762 *Source: State Department of Finance REVENUE SUMMARY FISCAL YEAR 2014-15 . Revenue Categories: Taxes 26,828,168 Licenses./Permits 874,750 Revenue from Other Agencies 18,378,979 Charges for Services 14,567,350 Other Revenue 8,309,324 Fines, Forfeits & Penalties 1,582,000 Revenue from Money/Prop 781,266 Total Revenues 71,316,837 Taxes (Exclude Interest) 26,828,168 Non -taxes (Exclude Interest) 44,414.,496 Total - Taxes and Non -Taxes 71;242,664 Add: Interest 74,173 Total -Taxes, Non -Taxes & Interest 71,316.,837 Interest Distribution (%): Allocation for Taxes :3:7...66% 27,932 Allocation for Non -Taxes 62.34% 46;241 Total Interest 1.00:00°% 74,173- 4,173Revenue RevenueSummary: Taxes plus Interest 26;856100. Non -Taxes plus Interest 44,460,737 Total Revenues 71,316,837. RFVFNUF SUMMARY FISCAL YEAR 2014-2015 Fund No. Fund Name Taxes Revenue Licenses/ From Permits Other Agencies Charges For Services Fines, Other Revenue Forfeits, 8 Penalties Revenue From Money/ Prop Transfers In Totals 1011 General Fund $ 18,318,289 $ 874,750 $ 118,982 S 1,187,450 $ 1,253,446 $ 1,582,000 $ 348,000 $ 2,733,850 26,416,767 1012 Community Development -A - - 9,000 - 9,000 1013 Community Development Housing - A - 166 166 1014 Community Development- B 1015 Community Development Housing - B 1016 Tax Allocation Bond Reserves - - 1017 Community Development A Bond Proceeds 1018 1099 Bond Proceeds - - 1019 2011 Series A Bond Proceeds 1020 2011 Series B Bond Proceeds - - -' 1021 Redevelopment Obligation Retirement - - - 4,448,920 - 4,448,920 1022 AB 1484 Housing Asset Fund - - 9,200 - 9,200 1023 Enterprise Zone Program - - 20,000 -• - 20,000 1051 Contingency Set Aside - - - - - _ _ 1052 Refuse Fund 690,352 - - 2,560,000 165,200 - 3,415,552 2011 Retirement Fund 2,662,338 _ :. _ _ 2,662,338 2051 Traffic Safety Fund - - - - - 1,885,240 1,685,240 2101 Gas Tax Fund 1,837,312 - - - 663 - 1,837,975 2151 Transportation Invest. _ (AB2928) Fund 2251 Bike 8. Ped. Grant _ 87,156 - - 87,156 (SB 821) Fund 2252 LACMTA TOD Planning Grant - - 760,000 r - - 780,000 2301 Prop "A" Fund 1,063,000 - - - 4,000 - 1,067,000 2351 Prop "C" Fund 1,050,000 - - - 1,050,000 2352 Measure R 640,000 - - -• - 1,500 - 641,500 2401 Transportation Fund - - - 18,000 - - 1,325,081' 1,343,081 2451 Air Quality Improvement _ 60,000 __ - 257 - 60,257 Fund 2501 State COPS Program Fund - - 100,000 = - - 100,000 2551 Local Law Enforcement _ _ Block Grant 2601 Sheriff Drug Seizure Fund - - - - 2851 Street Lighting Fund 1,126,947 - - 1,126,947 2701 Landscape Maint. 1,127 242 - - _ _ 245,822 1,373,064 Assessment District REVENUE SUMMARY FISCAL YEAR 2014-2015 Fund No. Fund Mama Revenue Licenses! From Taxes Permits Other Agencies Charges Other Fines, For Forfeits, Services Revenue g Penalties Revenue From Transfers Money/ In Prop Totals 2751 Impact Fees Fund - - 87,500 - - 300 - 87,800 2801 Public Art Fund - 20,000 - - 500 - 20,500 2851 Litter Abatement Fund - 388,400 - - 500 - 388,g01 2901 Section 108 Loan Fund - - - - 80 80 2921 Section 108 Loan / 2002 - - - - 2,700 2,700 2941 HUD/CDBG Fund - 1,296,723 - - 1.296,723 2961 HUD Home Program Fund - 527,237 - - - - 527,237 2962 CalHome State Grant - 1.000,000 - - - - - 1,000,000 3381 Business Improvement 150,00.0 - - 5,001 - 230 - 155,230 District Fund 3421 Anti -Litter Grant Fund - - 3501 Beverage Recycle Grant _ 18,472 - - - 210 18,682 Fund 3521 Urban Tree Planting Grant Fund - - - - - 3541 LA Co. Park Maint. Grant - _ _ _ _ _ - Fund 3561 Other Grant Fund - 197,994 - - - 197,994 3621 Used Oil Recycling Grant 20,000 - - - - - 20,000 Fund 2000 Bond Act/Per Capita _. _ 3661 Grant Fund _ _ _ _ 3681 TEA Grant Fund - 2,159,627 - - - - - 2,159,627 3582 DOE Block Grant 3701 Safe School Route Grant Fund 3721 State of CA GEC Grant - - - - - 3741 Dupont/Lead Safety Grant = _ _ _ 123 123 Fund 3782 Prop 84 Park Grant - - 9,775,031 = 9,775,031 3791 Prop 1 B Fund - - - - 3801 Justice Assistance Grant 48,225 48,225 3821 RMC Grant - - - State Transp. Partnership 3861 Program - - 4011 Capital Projecs Fund 347,220 - - 27,219,648 27,566,868 (by project) 4101 Park Replacement Fund - - -- 4151 CIP Loan Proceeds Fund - - - - REVENUE SUMMARY FISCAL YEAR 2014-2015 Revenue Revenue Charges Fines, Fund No. Fund Name Licenses! From Other From Transfers Taxes For Forfeits, Permits Other Revenue Money! In Totals Services 8. Penalties Agencies Prop 4451 Roberti-Zberg-Harris Fund - - - - - - ' 5011 City Debt Service Fund - - - - - 500 1,642,579 1,643,079 6011 1999 Water Bonds -- Proceeds 6051 Water/Enterprise Fund - 8,906,000 - 36,890 - 8,942,890 6151 1995 Water Revenue Bonds - - - - - - - 6201 2003 Enterprise Revenue - Bands 6301 2008 Enterprise Rev Bond _ Series A 6401 Sewer Fund 1,400,000 1,400,000 7011 Garage Fund - - - 325,647 - 325,647 7151 Self -Insurance Fund - - 2,407,556 - 50,000 729,511 3,187,069 9011 Public Finance Authority - - - - 16,416 16,416 9051 2003 Lease Revenue Refunding 9052 2010 Lease Revenue Bonds Series A Totals $.. 26,828,168' $ 874,750 $ 18,373,979 $ 14,567,350 $ 8,309,324 $ 1,582,000 $ 781,266 $ 35,798,147 $ 107,114,984 Deduct interest (74,173) Taxes 26,828,168 Non -taxes 44,414,496 LT Q.TAT per. . milli, Z U IIII n o � DEPARTMENT OF EDMUND G. BROWN JR. GOVERNOR *4l.-w,J,P F I N A N C E STATE CO.PITOL 0 ROOM 1 145 0 SACRAMENTO CA 9561 4.4996 111 WY/N,.CCR.CA.I313V OFFICE OF THE DIRECTOR May 2014 Dear Fiscal Officer: Subject: Price and Population Information Appropriations Limit The California Revenue and Taxation Code, section 2227, mandates the Department of•Finance (Finance) to transmit an estimate of the percentage change in population to local governments. Each local jurisdiction must use their percentage change in population factor for January 1, 2014, in conjunction with a change in the cost of living, or price factor, to calculate their appropriations limit for fiscal year 2014-15. Attachment A provides the change in California's per capita personal income and an example for utilizing the price factor and population percentage change factor to calculate the 2014-15 appropriations limit. Attachment B provides city and unincorporated county population percentage change. Attachment C provides population percentage change for counties and their summed incorporated areas. The population percentage change data .excludes federal and state institutionalized populations and military populations. Population Percent Change for Special Districts Some special districts must establish an annual appropriations limit. Consult the Revenue and Taxation Code section 2228 for further information regarding the appropriations limit. Article XIII B, section 9(C), of the State Constitution exempts certain special districts from the appropriations limit calculation mandate. The Code and the California Constitution can be accessed at the following website: http://leainfo.leeislature.ca.aov/faces/codes.xhtmi. Special districts required by law to calculate their appropriations limit must present the calculation as part of their annual audit. Any questions special districts have on this issue should be referred to their respective county for clarification, or to their legal representation, or to the law itself. No state agency reviews the local appropriations limits. Population Certification The population certification program applies only to cities and counties. Revenue and Taxation Code section 11005.6 mandates Finance to automatically certify any population estimate that exceeds the current certified population with the State Controller's Office. Finance will certify the higher estimate to the State Controller by June 1, 2014. Please Note: Prior year's city population estimates may be revised. If you have any questions regarding this data, please contact the Demographic Research Unit at (916) 323-4086. MICHAEL COHEN Director By: KEELY M. BOSLER Chief Deputy Director Attachment, May 2014 Attachment A A. Price Factor: Article. XIII B specifies that local jurisdictions select their cost of living factor to compute their appropriation limit by a vote of their governing body. The cost of living factor provided here is per capita personal income. If the percentage change in per capita personal income is selected, the percentage change to be used in setting the fiscal year 2014-15 appropriation limit is: Per Capita Personal Income Fiscal Year Percentage change (FY) over prior year 2014-15 -0.23 B. Following is an example using sample population change and the change in California per capita personal income as growth factors in computing a 2014-15 appropriation limit 2014-15:' Per Capita Cost of Living Change = -0.23 percent Population Change = 0.95 percent Per Capita Cost.of Living converted to a ratio;--. -0.23.+.100 =0.9977. 100 . Population converted to a ratio: ..0.95.+ 1.00. =1,:0095 Calculation of factor for FY 2014.1 w: 0.9977 x 1.0095 1.0072 Fiscal Year 2014-15 County City Los Angeles Attachment B Annual Percent Change in Population Minus Exclusions" January 1, 2013 to January 1, 2014 and Total Population, January 1, 2014 Percent Change - Population Minus Exclusions - 2013.2014 1.1-13 1-1-14 Total Population 1-1.2014 Agoura Hills 0.47 20,528 20,625 20,625 Alhambra 0.48 84,290' 84,697 84,697 Arcadia 1.05 56,901 57,500 57,500 Artesia 0.51 16,606 16,690 16,776 Avalon 0.55 3,799 3,820 3',820 Azusa 1.62 47,614 48,385 46,385 Baldwin Park 0.46 76,362 76,715 76,715 Bell 0.47 35,804 35,972 35,972 Bellflower 0.53 77,330 77,741 77,741 Bell Gardens 0.48 42,463. 42,667 42,661 Beverly Hills 0.47 34,515 34,677 34,677 Bradbury 0.74 1,074 1,082 1,082 Burbank 0.47 105,045 105,543 105,543 Calabasas 0.53 23,816 23,943 23,943 Carson 0.42 92,25.1 92,636 92,636 Cerritos 0.47 49,506 49,741 49,741 Claremont 0.42 35,768 35,920 35,920 Commerce 0.47 12,942 13;003 13,003 Compton 0.49 97,608 98,082 98,082 Covina 0.48 48,387 48,619 48,619 Cudahy 0.47 24,028 24,142 24,142 Culver City 0.88 39,233 39,579 39,579 Diamond Bar 0.48 56,133 56,400 56,400 Downey 0.47 112,829 113,363 113,363 Duarte 0.47 21,567 21,668 21.,668 EI Monte 0.49 114,503 115,064 115,664 EI Segundo 0.49 16,815 16,897 16,897 Gardena 0.81 59,602 6002 60,082 Glendale 1.05 193,769 195,799 195,799 Glendora 1.17 50,697 51,290 51,290 Hawaiian Gardens 0.50 14,384 14,456 14,456 Hawthorne 1,31 85,526 86,644 86,644 Hermosa Beach 0.43 19,666 19,750 19,750 Hidden Hills 0.64 1,889 1;901 1,901. Huntington Park 0.63 58,661 59,033 59,033 Industry 0.23 437 438 438 Inglewood 0.50 111,238 111,795 111,795 Irwindale 0.76 1,455 1,466 1,466 La Canada Flintridge 0.41 20,452 20,535 20,535 'Exclusions include residents on federal military installations and group quarters residents in state mental institutions, state and federal correctional institutions and veteran homes. Fiscal Year 201415 Attachment B Annual Percent Change in Population Minus Exclusions* January 1, 2013.to January 1, 2014 and Total Population, January 1, 2014 Total. County Percent Change -- Population Minus Exclusions -- Population. city 2013-201.4 1-1-13 1-1-14 1.1-2014 Los Angeles (Continued) La Habra Heights 0.69 5,383 5,420 5;420 Lakewood 0.49. 80,830 81,224 81,224 La Mirada 0.45 48,958 49;178 49,178 Lancaster 0.78 153,809 155,012 159,878' La Puente 0.58 40,245 40,478 40,478 La Veme 0.53 32,059 32,228 32,228 Lawndale 0.46 33,077 33,228 $3,228 Lomita 0.50 20,628 20,630 20,630 Long Beach 0.51 467,817 47D,184 470,292 Los Angeles too 3,863,018 3;901;605 3,904,657 Lynwood 0.42 70,685 70,980 70,980 Malibu 0.71 12,774 12,865 12,865 Manhattan Beach 0:49 35,445 35,619 35,619 Maywood 0.47 27,627 27,758 27,758 Monrovia 0:53 36,966 37,162 37,162 Montebello 0:48 63,222 63,527 63,527 Monterey Park 0.48 61,482. 61,777 61,777 Norwalk 0.42 105,501 105,948 106,630 Palmdale 0.66 154;629 155,657 155;657 Palos Verdes Estates 0,50 13,597 13,665 13,665 Paramount 0.72 54,657 55,051 55,051; Pasadena .0.55 140,102. 140,879 140,979 Pico Rivera 0.47 63,572 63,873 63,873 Pomona 0:53 150,814 151,811 151,713 Rancho Palos Verdes M52 42,121 42,341 42,358 Redondo Beach 0:42 67,437 67,717 67,717 Rolling Hills 0.48 1,886 1,895 1,895 Rolling Hills Estates 0.48 8;145. 8,184 8,184 Rosemead 0.49 '54,497 54,762 54,762 San.Dlmas 1.09 33,706 34,072 34,072 San Fernando 0.54 24,093 24,222 24,222 San Gabriel 0:3'4 40,178 40;313 40,313 San Marino US 13,254 13,341 13,341 Santa Clarita 1.98 205,075 209;130 209,130 Santa Fe Springs 3.12 16,781 17.,304 17,349 Santa Monica 1.20 91,094 92.,185 92,185 Sierra Madre 0.58 11,630 11,094 11,094 Signal. Hill 1.95 11,226. 11,411 11.411 South EI Monte 6.50 20,325 20,426 20,426 South Gate 0.93 95,173 96,057 96,057 South Pasadena 0.53 25.874 26;011 26,011 'Exclusions include resident&on federal military installations -and group quarters residents in state mental institutions, slate and federal correctional institutions and veteran homes. Fiscal Year 201415 'Exclusions Include residents on federal military installations and group quarters residents in state mental Institutions, state and federal correctional institutions and veteran homes. Attachment 8 Annual Percent Change in Population Minus Exclusions' January 1, 2013 to January 1, 2014 and Total Population, January 1, 2014 Total. County Percent Change — Population Mlnus.l°xclusions — POpURition City 2013-2014 1.1.13 1-1.14 1-1-2014 Los Angeles (Continued) Temple City 0.44 .35;974 36.13'4 36;134 Torrance 0.52 146;949 147,706 147,706. Vemop 6:83. '121 122122. Waihu*I A.49 129,966 30;112. 30,112 West Cpvina 0,411:1107;3,13 107,926 107;828 West :Hollywood 0.56 '34;875 35;072 35;072 Wesila&e Village0.47 8;347 8,386 8;386' Whittier OA 86;1:44 86;538 66,538 Unincorporated 0:54 1,039;757 1,045,382 1,046,557- ,Couhty,Tcial 0.78 9;953;$26• 1,0,031;664 10;041,797 'Exclusions Include residents on federal military installations and group quarters residents in state mental Institutions, state and federal correctional institutions and veteran homes. RESOLUTION NO. 2014.002 A RESOLUTION ,OF THE LYNWOOD UTILITY AUTHORITY ADOPTING THE FISCAL YEAR 2014-15 BUDGET FOR THE WATER ENTERPRISE FUND AND SEWER ENTERPRISE FUND WHEREAS, the President and Members of the Lynwood Utility Authority Agency (LUA) reviewed the Executive ,Director's Fiscal Year 2014-15 Proposed budget for the LUA, attached herein and !Wade a part of this resolution through this reference; and WHEREAS, the agenda for .the June 24, 2014 meeting of the Lynwood Utility Authority'was duly posted, and the Executive Director's FY 2014-15 Proposed Budget and all related agenda material were made available to the interested parties; and WHEREAS, in November 2013, the City began recording all sewer related revenues and expenditures in a new Sewer Fund, in order to better account for and properly align sewer revenues with true sewer operation costs and sewer -related capital outlay; and WHEREAS, as a result of recording Sewer Utility and Water Utility revenues and expenditures in separate funds, budget adjustments are needed for FY 14; and WHEREAS, the total FY 15 Proposed Budget.for the Water Fund is $11.9 million, which includes $3.5 million in transfers out for Capital Improvement Projects and $80K for write-off of accounts deemed uncollectible by the City's current and prior collection agencies (Sequoia Financial Services and National Recovery Agency).; and WHEREAS, the total FY 15 Proposed Budget for the Sewer Fund is $2.3 million, which includes $0.5 million in transfers out for Capital Improvement Projects); NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The Lynwood Utility Authority Budget for Fiscal Year 2014-15 for the Water Fund and Sewer Fund is hereby adopted as presented in the Executive Director's FY 2014-15 Proposed Budget, except as to any contributions, payments or transfer to salaries, costs, and all operations of the Finance Department, Recreation & Community Services Department, Community Development Department and the City Manager's Department. Section 2. That the list of accounts attached hereto as Exhibit "A" and Exhibit "B" be deemed uncollectible, .and City Council finds and- determines the foregoing recitals to be true and correct and hereby adopts and incorporates them into this Resolution. Section 3. That City staff is authorized to write off the total dollar amount shown on Exhibit "A" and Exhibit "B!'($80,055). Section 4. The Executive Director or her designee is hereby authorized to approve any transfer between accounts, provided that they are within the same department and the same fund. PASSED, APPROVED and ADOPTED this 1st day of July 2014. ATTEST: IFAR II)" nou-mA-l" ria APPROVED AS TO FORM: Davi . A. Garcia. Authority Counsel Aide Castro, President APPROVED AS TO CONTENT: Sarah) Q.,.1 jthers, City Manager Amanda Roberson, Director of Finance'- STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, Secretary of the Lynwood Utility Authority, hereby certify that the foregoing is a full, true and correct copy of a Resolution adopted by the Board of Directors of the Authority at a regular meeting held on the 1St day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAWBEAS, SOLACHE AND HERNANDEZ NOES: NONE ABSENT: COUNCIL MEMBER CASTRO ABSTAIN: NONE (4jd, 4.4 aria Quinonez, Secretary STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned Secretary of the Lynwood Utility Authority and Clerk of the City Council of said City, do hereby certify that the above and forgoing is a full, true and correct copy of Resolution No. 2014.002 on file in .my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 1St day of July, 2014. Maria Quinonez, ecretary EXHIBIT A 1of3 NATIONAL RECOVERY AGENCY COLLECTION ACCOUNTS TO BE WRITTEN OFF DEBTOR'S NAME ACCOUNT NUMBER TURNOVER DATE ENDING BALANCE ALVARDO,TERESA 22-17700-01 12/20/2011 211.76 AMAYA,BENITO 32-07100-08 12/20/2011 232.71 AMBRIS, HENRY 41-07000-01 12/20/2011 357.33 AMBROCIO, GUILLERMO 22-27500-07 12/20/2011 496.88 ARCEO, JESUS 20-22900-04 12/20/2011 1,007.76 BAILEY, DENISE 23-39600-04 12/20/2011 397.52 BARRIOS, LEOBARDO 11-04200-01 12/20/2011 542.01 BELL, CHARLESTEEN 53-19400-02 12/20/2011 641.35 BELTRAN, ESMERALDA 43-16800-02 12/20/2011 394.55 BRADLEY, MARLIN 63-18100-06 12/20/2011 570.98 BREWER, SOKLY D 31-14700-09 12/20/2011 156.75 BRICENO, MARIBEL 12-09200-00 12/20/2011 467.38 BURGOS, RODRIGO 52-21800-08 12/20/2011 108.93 BUSTAMANTE, ASCENCION 63-23600-07 12/20/2011 475.93 CAMARILLO, ARMANDO 32-14500-04 12/20/2011 430.59 CAMPOS, VERONICA 43-26420-03 12/20/2011 378.03 CARRILLO, GUADALUPE 41-26000-04 12/20/2011 188.80 CENTURY 21 EAST CO REALTY 62-28400-06 12/20/2011 599.92 CERRATO, DOUGLAS 33-03600-07 12/20/2011 231.96 CONTRERAS, SANDRA 54-16720-03 12/20/2011 82.34 CREDEL, IRMA 44-01800-05 12/20/2011 444.82 CURRIE, DARIZANN 54-09300-02 12/20/2011 1,169.26 DEL CID, FRANCISCO J 70-34300-04 12/20/2011 253.30 DUENAS, JESUS 61-15600-02 12/20/2011 180.80 DURAN, CHARLIE 42-17100-09 12/20/2011 488.07 EAST END PROPERTIES INC 10-05300-06 12/20/2011 21.67 EL FARO RESTURANT 42-01110.04 12/20/2011 623.98 ESPESETH, CLIFFORD 21-39500-01 12/20/2011 504.79 ESPINOZA, EDGAR 81-30400-08 12/20/2011 4,676.78 ESQUIVEL,SABINO 12-14000-09 12/20/2011 387.12 ESTRADA, ALI NA 81-305650-4 12/20/2011 259.20 FATTOHI, THOMAS 23-15500-01 12/20/2011 377.25 FLORES, FRANCISCO 41-05900-06 12/20/2011 78.25 FLORES, MARIA 23-25900-02 12/20/2011 264.64 FLORES, MONIQUE 81-20285-03 12/20/2011 152.09 FONSECA, PORTILLO SONIA 53-19300-03 12/20/2011 50.81 GARAY, MARTHA 40-31600-01 12/20/2011 269.11 GARCIA, ELIZABETH 10-19700-03 12/20/2011 175.15 GARCIA,ROSARIO 80-20575-07 12/20/2011 547.53 GIGI'S BEAUTY SALON & BARBER 22-29210-02 12/20/2011 147.87 GONZALEZ, ALFONSO 40-30200-07 12/20/2011 93.17 GONZALEZ, GUADALUPE 30-20800-03 12/20/2011 433.61 GONZALEZ, MERCEDES 21 -15700 -OS 12/20/2011 335.62 GONZALEZ, SONIA 62-33100-03 12/20/2011 138.23 GUEVARA, LUIS 62-13600-06 12/20/2011 296.44 GUILLERMO, GLORIA 12-24100-04 12/20/2011 979.94 GUTIERREZ, ARASELI 53-03400-00 12/20/2011 125.87 DE LA TORRE, JULISSA 32-23400-09 12/21/2011 154.21 GUTIERREZ, ARMANDO 50-32900-07 12/21/2011 492.91 GUTIERREZ, LARINDA 10-27600-05 12/21/20111 472.90 GUZMAN, JOSE LUIS 80-10075-06 12/21/20111 1,012.89 GUZMAN, LIONSO 50-30300-03 12/21120111 107.55 1of3 2of3 DEBTOR'S NAME ACCOUNT NUMBER TURNOVER DATE ENDING BALANCE HALL, JOAN 30-25600-06 12/21/2011 417.30 HALLER TOOL DIE 11-03700-01 12/21/2011 435.03 HERNANDEZ, LORENA 44-05800-08 12/21/2011 226.02 IBANEZ, LOURDES 41-07900-09 12/21/2011 131.80 INIGUEZ, MARIA DEL REFUGI 63-30300-05 12/21/2011 559.09 INVESTMENT MNGMT M&L INC 54-08700-08 12/21/2011 599.47 JACKSON, JOHN D 62-11300-02 12/21/2011 201.85 JAGCO COIN-OP LLC 13-04140-01 12/21/2011 3,571.68 JIMENEZ, MIRELLA 61-11800-04 12/21/2011 784.43 JOAQUIN, CLAUDIA 40-24600-07 12/21/2011 60.22 KELLOGG, CYRK 63-34800-04 12/21/2011 538.75 KERLEY, SARA L 62-13300-02 12/21/2011 383.68 LOIS, GRANDE 80-20200-00 12/21/2011 1,390.66 LOPEZ, FEDERICO 80-30930-07 12/21/2011 101.09 LOPEZ, MARIA & LUIS 44-06900-06 12/21/2011 62.51 LOPEZ, ROBERTO 13-02000-03 12/21/2011 161.25 MACHAIN, IRMA 70-22800-09 12/21/2011 301.27 MACIAS, FERNANDO 43-26500-00 12/21/2011 261.20 MACIEL, ISAURA 71-11400-01 12/21/2011 213.85 MARIA EDITH GUARDIAN & DENISE 30-02210-08 12/21/2011 333.50 MARTINEZ, EFRAIN 42-18700-02 12/21/2011 124.07 MEJIA,CARLOSAND TUNGFAITH 53-19300-02 12/21/2011 418.06 MENDIVIL, RAFAEL 21-13600-05 12/21/2011 102.78 MENDOZA, LISSETTE 51-37500-04 12/21/2011 139.43 MILLET PROPERTYLLC 43-13600-07 12/21/2011 199.70 MONTALVO, AMAURY 62-33100-04 12/21/2011 234.31 MUNOZ, ANGELICA 51-07400-08 12/21/2011 447.12 NIXON, ANISSA R 80-10125-02 12/21/2011 389.22 NUNEZ, JAVIER 34-10100-09 12/21/2011 71.27 OBAN DO, DANIEL HORACIO 12-12300-07 12/21/2011 249.33 ORDAZ, JESUS & GUADALUE 21-21000-05 12/21/2011 833.56 ORTEGA, DIANA 53-02000-07 12/21/2011 248.89 OVERTON, MAMIE 34-08600-02 12/21/2011 80.45 OWENS, VERNON & LORI 81-40210-06 12/21/2011 510.95 PACHECO, RENE 0 50-24100-04 12/21/2011 462.75 PALENCIA, DIANA 70-22900-04 12/21/2011 148.38 PARRY, OWEN 70-00410-08 12/21/2011 539.12 PARTIDA, SOFIA AMELY 31-05500-05 12/21/2011 60.25 PATRON'S RESTURANT &TEQUILA 14-24593-02 12/21/2011 1,026.41 PEREZ, ADRIAN RAMIREZ 53-03810-02 12/21/2011 2,247.27 PHILLIPS, SAMUEL 54-19000-09 12/21/2011 281.82 PIERCE, DWIGHT 23-22200-06 12/21/2011 176.88 RAMIREZ, DIANA 54-07910-01 12/21/2011 670.81 REAL HOME SERVICES & SOLUTION 14-18600-07 12/21/2011 393.74 RIVAS, GAVINO 61-20300-04 12/21/2011 142.19 RIVAS, MAURICIO 43-26400-03 12/21/2011 82.02 RODRIGUEZ, JAVIER 23-30600-07 12/21/2011 474.62 RODRIGUEZ, MARIA 11-13100-02 12/21/2011 434.98 RODRIGUEZ, MARIA E 41-25900-08 12/21/2011 226.54 ROMAN, ALFREDO 81-30635-04 12/21/2011 42.85 ROMERO, CESAR A 54-18200-09 12/21/2011 31148.52 RUCOBO, MARIA ISABEL 32-09500-02 12/21/2011 394.93 SAGASTUME, NANCY 32-19700-10 12/21/2011 147.75 SALGUERO, SALVADOR 42-17210-04 12/21/2011 168.78 SAMUELS, JUAN 11-14920-02 12/21/2011 111.45 SANTAMARIA, HENRY 43-19400-03 12/21/20111 156.47 SAUCEDO, JESSICA 4D-25700-09 1 12/21/2011 272.02 2of3 3 of 3 DEBTOR'S NAME ACCOUNT NUMBER TURNOVER DATE ENDING BALANCE SERNA, BERTHA 61-20300-03 12/21/2011 350.63 SICAIROS, MICHELLE 43-04700-01 12/21/2011 54.64 SILVA, HECTOR 43-13810-01 12/21/2011 436.38 SIMS, COREY 54-19000-08 12/21/2011 956.71 STOUTE, MARY 51-35800-06 12/21/2011 1,056.08 TEODORO, LIZZETTE 50-17100-08 12/21/2011 224.70 THOMPSON, HENRY 51-05300-02 12/21/2011 187.56 TREJO, GUADALUPE 32-23400-08 12/21/2011 355.64 ULLOA, ALBERT 22-09200-05 12/21/2011 333.58 URQUIZU, MARIA 31-28100-07 12/21/2011 94.70 VARGAS, ARNOLD 40-18100-05 12/21/2011 148.18 VASQUELZJR, EMILIO 30-08000-04 12/21/2011 58.89 VASQUEZ, JULIO J 52-04200-09 12/21/2011 320.98 VAZQUEZ, BLANCA L 14-16000-04 12/21/2011 128.21 VELASQUEZ, SERGIO 10-24700-04 12/21/2011 371.35 VILLEGAS, EDUARDO 10-24700-04 12/21/2011 727.25 VILLEGAS, MELITON 54-03710-04 12/21/2011 241.40 WALKER, CANDY 52-14700-04 12/21/2011 211.16 WEST POINT LLC 30-25600-08 12/21/2011 47.48 WHIPPLE, IRENE 41-17800-07 12/21/2011 256.72 ZAVALA, MARIO 43-26450-09 12/21/2011 40.22 ZUNIGA JR, FRANCISCO 44-058100-00 12/21/2011 537.05 TOTALS: $ 57,423.16 NOTE: These accounts are deemed uncollectible due to bankruptcy or passing away of customer. 3 of 3 EXHIBIT B SEQUOIA FINANCIAL SERVICES COLLECTION ACCOUNTS TO BE WRITTEN OFF DEBTOR'S NAME SEQUOIA NUMBER CLIENT NUMBER PLACEMENT DATE BALANCE DUE D & PJERVIS,INC. 0000922016 30-24900-07 10/25/2010 $175.50 D & PJERVIS,INC. 0000922018 54-02200-04 10/25/2010 $496.61 FERRER,ROSA 0000922041 44-12610-04 10/25/2010 $575.04 HENRYTS RACK REPAIR.,INC. 0000922051 50-06400-07 10/25/2010 $6,832.00 HERNANDEZ,DAVID 0000922053 40-20000-02 10/25/2010 $570.32 INIGUEZ,FILDELIA 0000922057 22-08500-06 10/25/2010 $479.25 INIGUEZ,MAGDALENA 0000922058 62-31500-03 10/25/2010 $492.17 J.R ENTERPRISES, 0000922059 70-00410-06 10/25/2010 $536.11 LEIATAUA,TIUPITA 0000922063 14-21970-03 10/25/2010 $573.51 LOPEZ,IRMA 0000922065 60-03100-06 10/25/2010 $505.62 LOPEZ,MARIA ELENA 0000922066 40-02400-08 10/25/2010 $471.38 LYNWOOD CAR,WASH 0000922111 61-30700-09 10/25/2010 $3,588.99 MARTINEZ, CAND ELARIA 0000921994 13-18900-02 10/25/2010 $1,294.74 MOSHER,BRET P 0000922003 42-23450-04 10/25/2010 $1,273.53 MOSHER,BRET P.• 0000922002 42-23400-14 10/25/2010 $920.76 ORTIZ,SIMON PEREZ 0000922119 70-27510-05 10/25/2010 $488.00 PINTOR,MARTHAGONZALEZ 0000922019 12-03500-00 10/25/2010 $643.55 QUINTERO,MARIA1 0000922082 60-16700-07 10/25/2010 $448.70 ROBLES,CARLOS 0000922086 10-05400-04 10/25/2010 $924.06 RUVALCABA,CARLOS E 0000922090 11-22700-00 10/25/2010 $499.06 SANDOVAL,ARTURO 0000801987 601290006 04/08/2009 $280.43 VARGAS,MANUEL 0000922015 50-09300-03 10/25/2010 $562.91 TOTALS: $ 22,632.24 RESOLUTION NO. 2014.111 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AMENDING THE CONTINUATION OF THE FISCAL YEAR 2013-2014 BUDGET WHEREAS, the Fiscal Year 2014-15 Proposed Budget is under preparation by -the City Finance Department staff; WHEREAS, review of the City's proposed reorganization changes requires a review and analysis by each affected department and, overall, by the Human Resources Department; WHEREAS, the City Manager's Office proposed the reclassification .of, position within its proposed FY 2014-15; WHEREAS, the City Manager's Office budget was inadvertently approved; WHEREAS, staff recommends that the Council amend the adopted Resolution to include the continuation of the City.Manager's Fiscal Year 2013-14 budget, WHEREAS, a continuing budget Resolution is necessary for the continued operation and maintenance of City operations and activities until a 2014-15 Budget is adopted by the Lynwood City Council; WHEREAS, the City Council has validly passed the Fiscal Year 2013-2014 budget; and WHEREAS, the City' Council deems it appropriate to continue the operation of certain City Services until the passage of the complete Fiscal Year 2014-2015 Budget. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The City Council hereby continues the Fiscal Year 2013-14 Budget, in part, for operation and maintenance of the City's activities, and .as- may be amended by this Resolution. Section 2. The Fiscal Year 2013-2014 Budget shall be effective for the following departments: Finance and Administration, Community Development, Recreation and Community Services Departments, and City Manager's Office. Section 3. Each and every fund listed in the budget referenced above in' Section 2 is hereby created, continued, established and/or re-established, as the case may be, and each fund shall constitute a distinct accounting entity. Section 4. This Resolution shall go into effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED this 1St day of July 2014. ATTEST: APPROVED AS TO FORM: David A. Garcia! 6ity Attorney Aide Castro, Mayor APPROVED AS TO CONTENT: Sarah M. hers, City Manager Amanda Roberson Director of Finance STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 1St day of July, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE AND HERNANDEZ NOES: NONE ABSENT: COUNCIL MEMBER CASTRO ABSTAIN: NONE nonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.111 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 1St day of July, 2014. DATE: TO: APPROVED BY AGENDA STAFF REPORT November 4, 2014 Honorable Mayor and Members of the City Council J. Arnoldo Beltran, City Manager PREPARED BY: Amanda Roberson, Finance Directorip Delania G. Whitaker, Administrative Analyst I* SUBJECT: Adoption of Debt Service Budget Recommendation: Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE FY 2014-15 DEBT SERVICE BUDGET IN THE FINANCE & ADMINISTRATION DEPARTMENT". Background: Each fiscal year, the City is required to certify the approval of lease payments in its operating budget. Due to continuation of the FY 2013-14 Finance & Administration budget in which the City's Debt Service is funded under, certification has not been met. Discussion & Analysis: Pursuant to Section 4.3 and Section 4.3 (d) respectively, of the Lease Agreement with U.S. Bank, the Governing Body of the Lessee shall furnish, following the adoption of a budget for the current fiscal year, a certificate stating that the lease payments due in that fiscal year have been included in the budget approved by the City Council for said fiscal year. Therefore, to be in compliance with U.S. Bank, the City is required to certify the lease payments for the following bonds in the City's operating budget: Lynwood Public Financing Authority Lease Revenue Refunding Bonds (Public Capital Improvement Project) Series 2003 AGENDA RE /I Lynwood Public Financing Authority Lease Revenue Bonds, 2010 Series A (Civic Center Improvement Project) Once the Debt Service budget is approved, staff will prepare a certificate of budget for the City Manager's signature, certifying the adoption of the City's debt service obligations. Fiscal Impact: The proposed Debt Service budget is $1,642,579. It was included in the City Manager's FY 2014-15 Proposed Budget presented to Council on June 24, 2014. Coordinated With: City Attorney's Office RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD ADOPTING THE FY. 2014-15 DEBT SERVICE BUDGET IN THE FINANCE & ADMINISTRATION DEPARTMENT WHEREAS, each fiscal year, the City is required to certify the approval of lease payments in its operating budget; and WHEREAS, due to continuation of the FY 2013-14 Finance & Administration budget in which Debt Service is funded under, certification has not been met; and WHEREAS, Pursuant to Section 4.3 .and Section 4.3 (d) respectively, of the Lease Agreement with U.S. Bank., the Governing Body of the Lessee shall furnish, following the adoption of a budget for the current fiscal year, a certificate stating that the lease payments due in that fiscal year have been included in the budget approved by the City Council for said fiscal year; and WHEREAS, to be in compliance with U.S. Bank, the City is required to certify the lease payments for the Lynwood Public Financing Authority Lease Revenue Refunding Bonds (Public Capital Improvement Project) Series 2003 and the Lynwood Public Financing Authority Lease Revenue Bonds, 2010 Series A (Civic Center Improvement Project) in the City's operating budget. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AND DETERMINE AS FOLLOWS: Section 1. The City Council hereby adopts the Debt Service Budget for Fiscal Year 2014-15 as presented in the City Manager's FY 2015-14 Proposed Budget. Section 2. The City Manager or his designee is authorized to prepare and sign a certificate of budget, certifying the adoption of the City's debt service obligations for the following bonds: • Lynwood Public Financing Authority Lease Revenue Refunding Bonds (Public Capital Improvement Project) Series 2003 Lynwood Public Financing Authority Lease Revenue Bonds, 2010 Series A (Civic Center Improvement Project) Section 4. This resolution shall go into effect immediately upon its adoption. PASSED, APPROVED AND ADOPTED this 4th day of November 2014. ATTEST: Maria Quinonez City Clerk APPROVED AS TO FORM: David A. Garcia City Attorney Aide Castro Mayor J. Arnoldo Beltran City Manager APPROVED AS TO CONTENT: Amanda Roberson Finance Director beak, Global Corporate Trust Services 633 W. 5th Street 24th Floor, LM-CA-T24T Los Angeles, CA 90071 August 1, 2014 Christy Valencia Finance Manager City of Lynwood 11330 Bullis Road Lynwood, CA 90262 Re: Lynwood Public Financing Authority Lease Revenue Refunding Bonds (Public Capital Improvement Project) Series 2003 Sir or Madam: U.S. Bank is responsible for tracking the receipt of the compliance item(s) for the above account. This letter is being sent in advance of the due date to assist you in providing us with the required documentation in a timely manner. Item Document Reference Due Date Certification of Lease Payments in Budget Lease Agreement 09/01/2014 4.3 If the requested item(s) has been sent, you may disregard this letter. We appreciate your attention to this matter. Please contact me at the telephone number or email address below to discuss any questions or concerns you may have regarding the content of this letter. You may also contact your Account Manager, Georgina Thomas, at 213-615-6001. Sincerely, x : Xin )(In Wu Trust Review Analyst Telephone: 213-615-6045 Facsimile: 213-615-6197 Email: xinxin.wu@usbank.com Account Number: 95953000 Tickler Number(s): 391942 usbank.com bank.. Global Corporate Trust Services 633 W. 5th Street 24th Floor, LM-CA-T24T Los Angeles, CA 90071 August 1, 2014 Christy Valencia Finance Manager City of Lynwood 11330 Bullis Road Lynwood, CA 90262 Re: Lynwood Public Financing Authority Lease Revenue Bonds, 2010 Series A (Civic Center Improvement Project) Sir or Madam: U.S. Bank is responsible for tracking the receipt of the compliance item(s) for the above account. This letter is being sent in advance of the due date to assist you in providing us with the required documentation in a timely manner. Item Document Reference Due Date Certification of Lease Payments in Budget Lease Agreement 09/01/2014 4.3 (d) If the requested item(s) has been sent, you may disregard this letter. We appreciate your attention to this matter. Please contact me at the telephone number or email address below to discuss any questions or concerns you may have regarding the content of this letter. You may also contact your Account Manager, Georgina Thomas, at 213-615-6001. Sij4l'; l Xin Xin Wu 'V Trust Review Analyst Talanhnne: 213-615-6045 Facsimile: 213-615-6197 Email: xinxin.wu@usbank.com Account Number: 141444000 Tickler Number(s): 1042967 usbank.com O* LYy� e ° AGENDA STAFF REPORT yt+ron DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City Manager PREPARED BY: Amanda Roberson, Finance Director SUBJECT: Temporary Staffing Request Recommendation: Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH MUNITEMPS FOR TEMPORARY STAFFING SERVICES FOR A NOT -TO -EXCEED AMOUNT OF $44,200". Background: Currently, the Finance & Administration Department has two full-time Administrative Analyst II positions. These positions are essential to Finance & Administration Department operations (i.e. budget, financial analysis, revenue and expenditure forecasting, fund balance analysis, etc.). One of the Administrative Analysts IIs has submitted their resignation. Discussion & Analysis: Due to the recent resignation of an Administrative Analyst II in the Finance & Administration Department, temporary staffing is needed. Section 6-3.13 of the Lynwood Municipal Code authorizes the City Council to dispense with formal bidding requirements by 4/5ths vote, when the services may be acquired more economically and efficiently through the use of an alternate procedure. Fiscal Impact: The projected cost for six months at 40 hours per week ranges from $36,400 to $44,200 (based on the rates provided). This cost will be fully covered by the budgeted salary and benefits for the soon to be vacated Administrative Analyst II position. The Finance Director plans to begin recruitment for this position in January 2015 and to hire a full-time employee before the end of FY 15. Coordinated With: City Attorney's Office City Manager's Office Human Resources Department Attachments MuniTemps Quote Resolution RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD APPROVING AN AGREEMENT WITH MUNITEMPS FOR TEMPORARY STAFFING SERVICES FOR A NOT -TO -EXCEED AMOUNT OF $44,200 WHEREAS, the Finance & Administration Department has two full-time Administrative Analyst II positions; and WHEREAS, these positions are essential to Finance & Administration Department operations (i.e. budget, financial analysis, revenue and expenditure forecasting, fund balance analysis, etc.); and WHEREAS, one of the Administrative Analysts IIs has submitted their resignation; and WHEREAS, due to the recent resignation of an Administrative Analyst II in the Finance & Administration Department, temporary staffing is needed; and WHEREAS, Section 6-3.13 of the Lynwood Municipal Code authorizes the City Council to dispense with formal bidding requirements by 4/5ths vote, when the services may be acquired more economically and efficiently through the use of an alternate procedure. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, ORDER, AND RESOLVE AS FOLLOWS: Section 1. That the City Council authorizes the Mayor to approve an agreement for temporary staffing services with MuniTemps, with a not -to -exceed amount of $44,200, approved as to form by the City Attorney. Section 2. That the City Council authorizes the City Manager or designee to adjust the budget and appropriate the funds as follows: $44,200 from Salary and Benefit Professional/Contractual Expenditure Line Items Based on Salary Allocation to Services (1011.30.275.62015) Section 3. This resolution shall become effective immediately upon its adoption. PASSED, APPROVED AND ADOPTED this day of Aide Castro, Mayor 3 2014. ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: APPROVED AS TO CONTENT: David Garcia, City Attorney J. Arnoldo Beltran, City Manager GOVERNMENT STAFFING SERVICES, INC. �A00 Tempsh Municipal Staffing Solutions TEMP STAFFING REQUEST Corporate Mailing Address: PO Box 718, Imperial Beach, CA 91933 Phone: 1-866-406-6864 • Fax: 1-866-498-6678 Website: www.munitemps.com Municipality: City of Lynwood Notes Client Contact: Amanda Roberson Director of Finance Temp Position: Administrative Analyst II TBD Bill Rate per Hour: $35 to $42.50 DOE/DOQ Hours per Week: 40 TBD Start Date: ASAP TBD Expected Duration: 6-9 Months Depending on Needs of City. Authorized Signature: City Representative CITY will not hire candidates presented by MuniTemps, either as direct employee, as independent contractor, or through any person or firm other than MuniTemps unless a 9% of annual salary recruiting fee is paid to MuniTemps or CITY approves a new Exhibit "A" prepared by MuniTemps with mutually agreed upon terms and conditions. Also, if MuniTemps presents a candidate that has already been presented to the CITY, either by another staffing firm or by the candidate directly, the CITY agrees to notify MuniTemps within 24 hours and provide date-stamped documentation that MuniTemps was not the first to present the candidate if CITY decides to hire the MuniTemps candidate through another party. This requirement shall remain effective for 183 days from the date candidates are presented to the CITY by MuniTemps. Municipal Staffing Agreement City of Lynwood - Temp Staffing Request (Admin Analyst II) 10/21/2014 5:09 PM a Og L AGENDA STAFF REPORT DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City Manager PREPARED BY: William Stracker, Interim Director of Public Work /City Engineerf% Lorry Hempe, Public Works Special Projects Manager SUBJECT: Consideration of an Agreement for the Maintenance of Catch Basins and the Stenciling of "No Dumping This Drains to Ocean" Logos Adjacent to the Catch Basins Recommendation: Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL APPROVING AN AGREEMENT WITH NATIONWIDE ENVIRONMENTAL SERVICES FOR THE MAINTENANCE OF CATCH BASINS AND STENCILING OF "NO DUMPING THIS DRAINS TO OCEAN" LOGOS ADJACENT TO THE CATCH BASINS." Background: Following a Request for Bids (RFB) process conducted by the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (Gateway Water Management Authority), on December 20, 2011, the City Council approved a three year agreement with Ron's Maintenance to maintain and clean the City owned and County owned catch basins in Lynwood. The RFB was conducted by the Gateway Water Management Authority on behalf of the cities participating in the Joint Powers Agreement. Each city can then elect to enter into a separate contract with the lowest responsible bidder. The three year agreement with Ron's Maintenance expired on June 30, 2014. In 2014, the Gateway Water Management Authority issued a Request for Bids in for the same service. Three bidders responded: Nationwide Environmental Services; Ron's Maintenance; and United Storm Water, Inc.. Nationwide Environmental Services was the lowest apparent bidder. JFAGENDA IT Discussion & Analysis:. On December 28, 2012, the Waste Discharge Requirements for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles County (Order No. R4-2012-0175) became effective. The municipal discharges of storm water and non -storm water by the Los Angeles County Flood Control District, the County of Los Angeles, and 84 incorporated cities within the coastal watersheds of Los Angeles County with the exception of the City of Long Beach became subject to waste discharge requirements as set forth under Order No. R4-2012-0175. The City is one of the 84 cities subject to the MS4 Permit. The MS4 Permit regulates municipal discharges of storm water and non -storm water from the permitees' MS4s. MS4s is a system of conveyance which includes roads with drainage systems, streets, catch basins, curbs, gutters, ditches, or storm drains owned or operated by a State, city, etc., that discharges to waters of the United States. The municipal storm water and non -storm water discharges flow into receiving waters in the Watershed Management Areas, including the Los Angeles River Watershed. The Regional Water Board has established Total Maximum Daily Loads (TMDLs) to address water quality impairments. The City as a Permittee under the MS4 Permit is required to comply with Los Angeles River Watershed Management Area TMDLs as it pertains to trash, nitrogen, metals, and bacteria. For example the Trash TMDLs require each permittee to make annual reductions of its discharges of trash over a set period, until the numeric target of zero trash discharged from the MS4 is achieved. Other TMDLs specify that if certain water conditions are achieved this achievement constitutes attainment of waste load allocation. Catch basins are chambers, usually built at the curb line, which allow surface water runoff to enter the storm water conveyance system. Catch basins must be cleaned periodically to maintain their ability to prevent flooding. The removal of sediment, trash and decaying debris from catch basins help the City to comply with the MS4 Permit. Reminding the public not to dump into the catch basins also helps the City comply with the MS4 Permit. The City generally cleans about 616 City and County owned catch basins each year. Staff estimates that there may be up to 640 catch basins in Lynwood. The Gateway Water Management Authority received 3 bids from Nationwide Environmental; Ron's Maintenance; and United Storm Water, Inc.. Based on a June 16, 2014 report from Gateway Water Management Authority to the Directors of Public Works all three bidders met the bid requirements. (Attachment A) Nationwide Environmental and Ron's Maintenance were close in cleaning and maintenance bids with Nationwide at $17 per catch basin and Ron's Maintenance at $19 per catch basin. Ron's submitted a proposal to the City to clean and inspect the catch basins at $13 per catch basin. (Attachment C) This proposal was received directly by the City staff outside the RFB process conducted by the Gateway Water 2 Management Authority. Nationwide Environmental also provided a letter to City staff announcing the bid results by the Gateway Water Management Authority. To maintain the integrity of the RFB process conducted by the Gateway Water Management Authority, which was a sealed bid process, staff recommends that the City Council consider the results of the RFB and approve a contract with Nationwide Environmental Services at the price received by the Gateway Water Management Authority. Fiscal Impact: Section 6-6.8(A) of the Lynwood Municipal Code provides exemptions from formal and informal bidding procedures and purchasing authority limits if the City is able to secure a contract for a public project through piggyback procurement. The competitive bid procedure was carried out by the Gateway Water Management Authority within the last 24 months. The City is a member of the Gateway Water Management Authority through a joint powers authority agreement. Staff estimates the cost as follows: • Inspection, cleaning and minor repairs 640 catch basins x $17 per catch basin x 4 times a year = $43,520 • Stencils 640 catch basins x $7 per catch basin x 1 time a year $4,480 Estimate Per Year $48,000 Public Works Department budgeted for the stenciling and maintenance of catch basins under the FY15 Litter Abatement Right of Way Division, Used Oil Grant Division, and Storm Water Program Division. Staff recommends entering into a three year agreement with Nationwide Environmental Services in a not to exceed amount of $48,000 a year. Staff requests that the City to retain discretion to order less catch basin cleaning or stenciling depending on the approved annual budget. Coordinated With: Finance Department City Attorney 3 RESOLUTION. A RESOLUTION OF THE CITY COUNCIL APPROVING AN AGREEMENT WITH NATIONWIDE ENVIRONMENTAL SERVICES FOR THE MAINTENANCE OF CATCH BASINS AND STENCILING OF NO DUMPING THIS DRAINS TO OCEAN LOGOS ADJACENT TO THE CATCH BASINS WHEREAS, Waste Discharge Requirements for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles County (Order No. R4-2012-0175) became effective; and WHEREAS, the City is one of the 84 cities subject to the MS4 Permit; and WHEREAS, catch basins are chambers, usually built at the curb line, which allow surface water runoff to enter the storm water conveyance system; and WHEREAS, the removal of sediment, trash and decaying debris from catch basins help the City to comply with the MS4 Permit and reminding the public not to dump into the catch basins also helps the City comply with the MS4 Permit, and WHEREAS, Section 6-6.8(A) of the Lynwood Municipal Code provides exemptions from formal and informal bidding procedures and purchasing authority limits if the City is able to secure a contract for a public project through piggyback procurement, and WHEREAS, the competitive bid procedure was carried out by the Gateway Water Management Authority within the last 24 months and the City is a member of the Gateway Water Management Authority through a joint powers authority agreement, and WHEREAS, the Gateway Water Management Authority issued a Request for Bids and received bids from Nationwide Environmental; Ron's Maintenance; and United Storm Water, Inc.; and WHEREAS, based on a June 16, 2014 report from Gateway Water Management Authority that Nationwide Environmental Services was the lowest apparent bidder. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS: Section 1. That the City Council authorizes the Mayor to execute a three year Agreement for a not to exceed price of $48,000 a year with Nationwide Environmental Services to maintain the City owned and County owned catch basins and to provide other services based on the price list provided by 2 Nationwide Environmental Services as response to the Request for Bids conducted by Gateway Water Management Authority. Section 2. That the City Council authorizes staff to adjust the number of catch basins, frequency of service, and type of services to be provided. Section 3: That the Agreement shall be approved and finalized in a form approved by the City Attorney. Section 4. Since the Agreement term is not aligned with the City's Fiscal Year budgeting, that the City Council authorize the carryover of unexpended appropriated funds from one fiscal year to the following fiscal year. Section 5. That this resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this 4th day of November, 2014. ATTEST: Maria Quinonez City Clerk APPROVED AS TO FORM: David A. Garcia City Attorney Aide Castro Mayor J. Arnoldo Beltran City Manager APPROVED AS TO CONTENT: William Stracker Interim Director of Public Works/City Engineer 61 GATEWAY WATER MANAGEMENT AUTHORITY NOTICE INVITING SEALED BIDS FOR MUNICIPAL STORM SEWER CATCH BASIN MAINTENANCE BID Public notice is hereby given that the Gateway Water Management Authority ("The Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority"), invites sealed bids for the above -stated project and will receive such bids in the office of the Gateway Water Management Authority, 16401 Paramount Blvd., CA 90723 up to the hour of Tuesday, May 27, 2014 at 11:00 a.m., at which time they will be publicly opened. The description of work to be done is available at the offices of the Gateway Water Management Authority at 16401 Paramount Blvd., Paramount, CA 90723 or upon written request via e-mail. Direct your request to Toni Penn at tonipenn.gatewayCcD_gmail.com with the subject line, "Request for Instructions and Description of Work to be Done for MSS Catch Basin Maintenance Bid". E-mail requests without such subject line may not receive the requested information. The winning bidder will enter into contracts with individual municipalities ("Contracting Agencies") within the Gateway Water Management Authority region wishing to accept Contractor's pricing and terms. Page 1 of 2 Bids must be prepared on the proposal form in conformance with the Instructions to Bidders and submitted in a sealed envelope plainly marked on the outside. The Gateway Water Management Authority reserves the right to reject any or all bids, to waive any irregularity, and to take all bids under advisement for a period of 30 days. Page 2 of 2 Gateway Water Management Authority MUNICIPAL STORM SEWER CATCH BASIN MAINTENANCE BID DESCRIPTION OF WORK TO BE DONE The Gateway Water Management Authority ("Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority") is a coalition of 24 municipalities responsible for the regional water planning needs of 2 million people in the Gateway Region of Southeast Los Angeles County. In 2009, the Gateway Water Management Authority was awarded a $10,000,000 stimulus grant through the America Reinvestment and Recovery Act (ARRA) to retrofit over 1.0,000 catch basins in 16 cities tributary to the Los Angeles River to meet Trash Total Maximum Daily Load (TMDL) targets. The Gateway Water Management Authority is now seeking qualified bids for maintenance of catch basins within the entire Gateway Region (Los Angeles River and San Gabriel River tributaries). The Gateway Region is comprised of the following municipalities: the cities of Artesia, Bell, Bell Gardens, Cerritos, Commerce, Compton, Cudahy, Downey, Hawaiian Gardens, Huntington Park, La Habra Heights, La Mirada, Lakewood, Long Beach, Lynwood, Maywood, Montebello, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon, Whittier. The lowest responsible bidder ("Contractor") will enter into contracts with individual municipalities ("Contracting Agencies") wishing to accept Contractor's pricing and terms. All, some or none of the municipalities within the Gateway Region may wish to accept Contractor's pricing and terms. The total number of catch basins, if all cities contracted, is estimated between 14,000 and 18,000. The Gateway Water Management Authority will not be a Contracting Agency. The Contractor will be required to maintain catch basins with connector pipe screens (CPS) and/or automatic retractable screens (ARS) and unmodified catch basins in accordance with the agreements entered into with the individual Contracting Agencies. Each Contracting Agency has a varying number of catch basins; therefore bids shall be made on a per catch basin basis and will remain in effect for 3 years from the date of acceptance. Contract Work (including the maintenance of all catch basins owned by the Contracting Agencies): Contractor shall inspect, clear all debris, and perform any required minor repairs to catch basins within the jurisdiction of the Contracting Agencies a minimum of one time between May 1 and September 30 of each year. In addition, Contractor shall perform one inspection of all catch basins within the jurisdiction of the Contracting Agencies during the months of October, January and April. Contractor shall immediately clean any catch basin sumps found to have a blocked screened inlets, screened outlet, or beat least forty percent (40%) full of trash and debris. Contractor shall make minor repairs to any catch basin trash screen or trash collection device that is damaged. Contractor shall report evidence of rodents and/or vectors breeding/living in the storm drain system to the Contracting Agencies within twenty-four (24) hours of discovery. Page 1 Each Contracting Agency has a varying number of catch basins, most or all of which are currently labeled with the appropriate "NO DUMPING" Ianguage�When a Contracting Agency's catch basin having a CPS or ARS installation is not stenciled or needs to be re - stenciled, Contractor shall apply a stencil within forty-eight (48) hours of discovery. Stencil material shall be two -layer resilient thermoplastic with thirty percent (30%) graded glass beads, 3.15mm (125 mils) total thickness with beveled edges or equivalent. Material shall be AASHTO designated M249-79 (86), except that material shall be pre- formed (See CLB Standard Plan No. 636). If the Catch basin is owned by the County of Los Angeles, Contractor shall re -stencil catch basins that have the existing stenciling — "Staff Gauge" — if needed in accordance with Los Angeles County Standard (Appendix A-2 Staff Gauge) attached as Exhibit A. Contractor shall take photos documenting the before and after conditions of all debris clearing, from the same vantage points, in an amount not less than five (5) of each condition. All photos shall be at least 4 megapixel (MP) in quality, in peg (.jpg) format, and submitted with the invoice to the designated Contracting Agency office. Bid prices shall be submitted for each type of catch basin and shall include costs to maintain each type for a twelve-month period including inspections, debris removal and minor repairs, as specified. Bid prices shall also be submitted for stenciling and shall include costs, as specified herein. The Contracting Agencies will pay the Contractor for each of the required inspections and cleanings based on the Contractor's bid. Requests for payment shall be submitted to the contracting agency upon completion of each of the four required inspections and cleanings. The contracting agency may request additional cleanings based on the Contractors bid. Minor Maintenance as used within this specification shall mean adjustments to the ARS unit to allow for proper operation. Minor Maintenance shall include repairs to the CPS screen that may result during the cleaning of the catch basin. Minor Maintenance does not include the replacement of bent or damaged parts caused by vandalism or accident. If the work required to restore the ARS to proper operation exceeds minor Maintenance the contractor shall schedule a meeting with the City Maintenance staff to confirm the extent of the damages. The Cleaning Contractor shall not participate in the replacement of damaged ARS units when the work exceeds the definition of Minor work contained above. Page 2 The contractors are advised that the following tables are an approximate total of catch basins that the individual cities own and are responsible for. If the Cities sign contracts based on this proposal the Contractor is advised to work with the Cities to arrive at an accurate and complete list of Catch Basins. Current Gateway Cities Los Angeles River Watershed Catch Basins: City catch basins San Gabriel River Watershed Artesia 0 Cerritos 344 Hawaiian Gardens 49 La Habra Heights 27 La Mirada 221 Lakewood 90 Long Beach 3 Norwalk 55 Paramount 58 Pico Rivera 83 Santa Fe Springs 312 Signal Hill 12 Whittier 59 Tota 1 1,313 Current Gateway Cities Los Angeles River Watershed Catch Basins: Page 3 ARS CB CPS CB unmodified CB Long Beach 1130 2691 750 Vernon 13 848 46 Compton 854 1145 99 Commerce 320 545 115 South Gate 499 682 59 Montebello 881 919 135 Bell Gardens 154 248 25 Downey 76 395 43 Huntington Pk 284 442 37 Lynwood 359 579 14 Paramount 229 320 Bell 137 238 Maywood 116 151 Signal Hill 114 139 Cudahy 105 130 Pico Rivera 47 56 Lakewood 2 2 4 Total 5320 9537 1327 Page 3 GATEWAY WATER MANAGEMENT AUTHORITY MUNICIPAL STORM SEWER CATCH BASIN MAINTENANCE CATCH BASIN MAINTENANCE BID FORM Bidder Name and Address: Bidder Phone and E-mail: Bid price shall be based on a per catch basin costs and shall include the following work to be performed: Contractor shall inspect, clear all debris, and perform any required minor repairs to catch basins within the jurisdiction of the Contracting Agencies a minimum of one time between May 1 and September 30 of each year. In addition, Contractor shall perform one inspection of all catch basins within the jurisdiction of the Contracting Agencies during the months of October, January and April. Contractor shall immediately clean any catch basin sumps found to have a blocked screened inlet, screened outlet, or be at least forty percent (40%) full of trash and debris. Contractor shall make minor repairs to any catch basin trash screen or trash collection device that is damaged. Contractor shall report evidence of rodents and/or vectors breeding/living in the storm drain system to the Contracting Agencies within twenty-four (24) hours of discovery. Each Contracting Agency has a varying number of catch basins, most or all of which are currently labeled with the appropriate "NO DUMPING" language. When a Contracting Agency's catch basin having a CPS or ARS installation is not stenciled or needs to be re -stenciled, Contractor shall apply a stencil within forty-eight (48) hours of discovery. Stencil material shall be two -layer resilient thermoplastic with thirty percent (30%) graded glass beads, 3.15mm (125 mils) total thickness with beveled edges or equivalent. Material shall be AASHTO designated M249-79 (86), except that material shall be pre -formed (See CLB Standard Plan No. 636). If the Catch Basin is owned by the County of Los Angeles, Contractor shall re -stencil catch basins that have the existing stenciling — "Staff Gauge" — if needed in accordance with Los Angeles County Standard (Appendix A-2 Staff Gauge). Contractor shall take photos documenting the before and after conditions of all debris clearing, from the same vantage points, in an amount not less than five (5) of each condition. All photos shall be at least 4 megapixel (MP) in quality, in peg (.jpg) format, and submitted with the invoice to the designated Contracting Agency office. Bid prices shall be guaranteed. Page 4 Unit Price ARS Catch Basins .........................$ CPS Catch Basins .......................... $ ARS & CPS Catch Basins .................$ Non -retrofitted Catch Basins ............$ "No Dumping" stenciling ..................$ "Staff Gauge" stenciling ....................$ Authorized Signature Page 5 Date # of CB Extended $ each 1000 $ each 1000 $ each 1000 $ each 1000 $ each 1000 $ each 1000 _ $ Tota 1 $ Page 5 Date Exhibit A APPEND1X.A-2: STAFIN GAVGE 2" 18' 211 36' 10Q% STRtPF= {Red Stripa end Wnbers oti White Background} (Rad st6iand Plumbers on White Background) Connector Alpe screen SD0% gtlipeo"faffGauge .. locetion 40% wpa EXAMPLE LAY- -ME PAINT TYPE AND SP19011FIOATIONS MUST BE SuBmITTED. TCI THE INSTRIGT FOR REVIEW AND APPROVAL PRIOR 70 USE." 1. The contractor Aall paint a staff gauges as shown on an eAernally Vlslwa infer*. wall cd each catch basin. 2. The Conyacbr shd ppaalM red sfsipes and nu mbera on white background labeling 40% and 100% sawn height as, shown gb4VE1- 3. Surfaces must be clean, dryry and free from all opntgA .ants Induding rust that mely Impair adhesion, Revised 07PI/Ml d. Page 6 Gateway Water Management Authority INSTRUCTIONS TO BIDDERS FOR MUNICIPAL STORM SEWER CATCH BASIN MAINTENANCE BID Cover Letter (to be attached to the front of the Bid Packet): o Introduce your company and summarize your proposal in the cover letter. Describe your understanding of the Description of Work (DOC) as well as your general approach. Include the name and telephone number of the person who is completely familiar with the bid. o The bid cover letter shall be signed by an official authorized to bind the bidder contractually. • Bidder Information o Bidder's full name and address and year company was founded o Bidder's legal status, type of State contractor's license, state contractor's license number and Tax Identification Number General Requirements: o Names of subsidiaries or parent company, if applicable o Names of company owners and senior management team o Resumes of proposed individuals that shall participate in providing services, including their title and years of experience. Minimum Qualifications: o Proof of meeting all of the minimum qualifications listed above must be included with the bid. A bidder's failure to provide proof of meeting the minimum qualifications shall result in an immediate rejection of the bid. Specifications and Examination of Sites and Work: The Standard Specifications of the Greenbook are incorporated into this request for bids. The following sentences are added to the end of Subsection 2-5.1, "General," of the Standard Specifications of the Greenbook: "Each bidder must become fully informed of the conditions relating to the work and the employment of labor thereon. Failure to do so will not relieve the Contractor of the obligation to furnish all material and labor necessary to carry out the provisions hereof." Pre-bid Conference: No pre-bid conference is scheduled. At the discretion of the Gateway Water Management Authority, a meeting may be scheduled prior to the closing of the bid process. Page 1 of 3 Examination of Bid Documents: By submitting a bid, the bidder represents that it has thoroughly examined and become familiar with the work required under this request for bids, and that it is capable of performing quality work within the established schedule to achieve the objectives of the Gateway Water Management Authority specified in this request for bids. All bidders are required to comply with all of the provisions of this request for bids. The Contractor shall be bound by the Plans, Specifications, and Bid for Contracting Agencies and shall perform the required work at the price bid. Addenda: If the Executive Officer, in the Executive Officer's sole discretion, believes there is a need for clarification, the Executive Officer will issue an Addendum to all prospective bidders. The Gateway Water Management Authority shall make any changes to the requirements of this request for bids by written addenda only. Changes to the bid will be posted on the Gateway Water Management Authority's website at (www.gatewaybymp. org). Clarifications: Should a bidder have questions about this request for bids or require clarifications or comments, the bidder shall notify the Gateway Water Management Authority via email ONLY. All questions or requests for clarifications and/or comments submitted shall be clearly labeled 'Written Questions," and e-mailed to Toni Penn at ton ipenn.gatewayna.gmai l.com with the email subject line "Catch Basin Maintenance Bid — Written Questions." All question or requests for clarifications and/or comments must be received by the Gateway Water Management Authority no later than May 16,, 2014 at 5:00 p.m. The Gateway Water Management Authority shall not be responsible for failure to respond to a question or request for clarification and/or comment that has not been properly labeled. Additional Information Regarding this Request for Bids: For further information regarding this request for bids, bidders may contact Toni Penn at ton ipenn.gatewaya.-gmail.com. No phone calls will be accepted. Last Day to Receive Bids: Bids must be received by the Gateway Authority at or before 11:00 a.m. on Tuesday, May 27, 2014 Pacific Standard Time (PST) at which time they will be publicly opened. Any bid received after the date and time specified above will be rejected, considered non-responsive, and returned to the Bidder(s) unopened. Submission of Bids: Bids shall be addressed as follows: Gateway Water Management Authority Attn: Toni Penn 16401 Paramount Blvd. Paramount, CA 90723 Bidders shall submit an original bid document in a sealed package, addressed as shown above, bearing the bidders' names and addresses. Proposals may be mailed or delivered by messenger. However, it is the bidder's responsibility alone to ensure delivery of the proposal to the Gateway Water Management Authority office at the address listed above. Late proposals will not be considered. Page 2 of 3 Acceptance of Bids: The Gateway Water Management Authority reserves the right to accept or reject any and all submittals, or any item or part thereof, or to waive any informalities or irregularities in submittals. The Gateway Water Management Authority reserves the right to withdraw this request for bids at any time without prior notice, and the Gateway Water Management Authority makes no representations that any contract will be awarded to any bidder responding to this request for bids by any of the Contracting Agencies. The Contracting Agencies reserve the right to contract with other entities for catch -basin maintenance services. The Gateway Water Management Authority reserves the right to postpone for its own convenience the date for receipt of the bids. The Gateway Water Management Authority reserves the right to modify the schedule. Pre -Contractual Expenses: The Gateway Water Management Authority shall not pay or reimburse bidders for pre- contractual expenses incurred by any bidder, including but not limited to those identified below: 1. Submitting a bid to the Gateway Water Management Authority; and/or 2. Any other expenses incurred by bidder prior to the date of execution of contract documents constituting the agreement between the bidder and any of the contracting agencies. Page 3 of 3 COUNTY OF LOS ANGELES I DEPARTMENT OF PUBLIC WORKS APPENDIX A-2: STAFF GAUGE 2" 18n El 1n I 2° 36" _ 100% STRIPE (Red Stripe and Numbers on White Background) 36" —4094o—STRIPE — (Red Stripe and Numbers on White Background) Connector pipe screen o 100 /o Screen Stripe Staff Gauge location sI I40% Stripe EXAMPLE LAYOUT "THE PAINT TYPE AND SPECIFICATIONS MUST BE SUBMITTED TO THE DISTRICT FOR REVIEW AND APPROVAL PRIOR TO USE., 1. The Contractor shall paint a staff gauge as shown on an externally visible interior wall of each catch basin. 2. The Contractor shall paint red stripes and numbers on white background labeling 40% and 100% screen height as shown above. 3. Surfaces must be clean, dry and free from all contaminants including rust that may impair adhesion. Revised 07/21/2010 IJWAY.WAT R MOGEMENT Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority, 16401 Paramount Blvd., Paramount, CA 90723 • 562.663.6850 phone 562-634-8216 fax AVHO I'�' www.gatewayirwmp.org ANNOUNCEMENT OF OPPORTUNITY TO ACCESS BID PRICING FOR CATCH BASIN MAINTENANCE/CLEANING To: Director of Public Works From: Toni M. Penn, Administrative/Accounting Assistant Gateway Water Management Authority (GWMA) Subject: Municipal Storm Sewer Catch Basin Maintenance Date: June 16, 2014 As you may know, The Gateway Water Management Authority ("GWMA") is a large coalition of municipalities responsible for the regional water planning needs of 2 million people in the Gateway Region of Southeast Los Angeles County. While current membership is 26 voting members from 24 cities, 2 water agencies, the interests, activities and services of the GWMA expand to the entire region regardless of membership. Earlier this year, the GWMA prepared and issued a Request for Bids for catch basin maintenance/ cleaning. The board felt it was necessary and prudent to solicit competitive pricing on behalf of the entire regions cities for retrofitted and non -retrofitted catch basin cleaning because of its high cost. GWMA's role is limited to conducting the competitive bidding process with the board accepting the bidders that meet the requirements. GWMA is not the contracting agency. But rather, it is presenting the results of the competitive bid process to all Gateway Region cities wishing to take advantage of the competitive pricing. In the event a city wishes to avail themselves of this process, each city is free to contact and/or enter into contracts with any of the three bidders (see below). For purposes of the Catch Basin Maintenance/ Cleaning bid process and in order to take advantage of the pricing, eligibility is limited to the following Gateway Region cities: Christopher Cash, Board Chair • Adriana Figueroa, vice -Chair • Charlie Honeycutt, Secretary/Treasurer e Kevin Wartier, Chair Emeritus Proudly serving Gateway cities and agencies in Southeastern Los Angeles County Members: Artesia • Bell • Bell Gardens • Bellflower -Central Basin Municipal Water District • Cerritos • Commerce • Cudahy • Downey • Hawaiian Gardens • Huntington Park - La Mirada Lakewood • Long Beach - Long Beach Water Department - Lynwood - Maywood - Montebello • Norwalk • Paramount • Pico Rivera - Santa Fe Springs - Signal Hill - South Gate • Vernon Whittier With Technical Support From The Sanitation Districts Of Los Angeles County I A AlgR Im"EMENT YW EW Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority 16401 Paramount Blvd., Paramount, CA 90723 • 562.663.6850 phone 562-634-8216 fax • www.gatewayirwmp.org Artesia, Bell, Bell Gardens, Bellflower, Cerritos, Commerce, Compton, Cudahy, Downey, Hawaiian Gardens, Huntington Park, La Mirada, Lakewood, Long Beach, Lynwood, Maywood, Montebello, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon and Whittier. To that end, the board presents the following bidders from lowest to highest cost. All three bidders meet the bid requirements as set forth in the bid documents enclosed herein: Nationwide Environmental Services 11914 Front Street Norwalk, CA 90650 Phone: 562-860-0604 Fax: 562-868-5726 E-mail: ani@bes-sweeping.com Catch Basin Maintenance/Cleaning Prices: ARS Catch Basins CPS Catch Basin ARS & CPS Catch Basins Non -retrofitted Catch Basins "No Dumping" stenciling "Staff Gauge" stenciling $17.00 each cleaning $17.00 each cleaning $17.00 each cleaning $17.00 each cleaning $7.00 each $4.00 each Christopher Cash, Board Chair a Adriana Figueroa, vice -Chair • Charlie Honeycutt, Secretary/Treasurer . Kevin Wattier, Chair Emeritus Proudly serving Gateway cities and agencies in Southeastern Los Angeles County Members: Artesia • Bell • Bell Gardens • Bellflower -Central Basin Municipal Water District • Cerritos • Commerce • Cudahy • Downey • Hawaiian Gardens • Huntington Park - La Mirada Lakewood • Long Beach • Long Beach Water Department • Lynwood • Maywood • Montebello • Norwalk • Paramount • Pico Rivera • Santa Fe Springs • Signal Hill • South Gate • Vernon • Whittier With Technical Support From The Sanitation Districts Of Los Angeles County IRAY WAT R MWGEMENT AVHO Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority 16401 Paramount Blvd., Paramount, CA 90723 • 562.663.6850 phone 562-634-8216 fax www.gatewayirwmp.org Ron's Maintenance 5428 S Broadway St Los Angeles, CA 90037 Phone: 562-861-2430 Fax: 562-861-2418 E-mail: ronsmaintenance@aol.com Catch Basin Maintenance/Cleaning Prices: ARS Catch Basins CPS Catch Basin ARS & CPS Catch Basins Non -retrofitted Catch Basins "No Dumping" stenciling "Staff Gauge" stenciling $19.00 each cleaning $19.00 each cleaning $19.00 each cleaning $17.00 each cleaning $6.00 each $6.00 each United Storm Water, Inc. 14000 E Valley Blvd. City of Industry, CA 91746 Phone: 626-961-9326 Fax: 626-961-3166 E-mail: ramon@unitedstormwater.com Catch Basin Maintenance/Cleaning Prices: ARS Catch Basins CPS Catch Basin ARS & CPS Catch Basins Non -retrofitted Catch Basins "No Dumping" stenciling "Staff Gauge" stenciling $85.81 each cleaning $103.08 each cleaning $103.08 each cleaning $85.81 each cleaning $35.00 each $5.00 each Christopher Cash, Board Chair • Adriana Figueroa, Vice -Chair *Charlie Honeycutt, Secretary/Treasurer • Kevin Wattier, Chair Emeritus Proudly serving Gateway cities and agencies in Southeastern Los Angeles County Members: Artesia • Bell - Bell Gardens • Bellflower Central Basin Municipal Water District • Cerritos • Commerce • Cudahy • Downey - Hawaiian Gardens - Huntington Park • La Mirada Lakewood - Long Beach - Long Beach Water Department - Lynwood • Maywood • Montebello • Norwalk • Paramount - Pico Rivera • Santa Fe Springs • Signal Hill • South Gate - Vernon • Whittier With Technical Support From The Sanitation Districts Of Los Angeles County WAT R MWGEMENT AVHO Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority 16401 Paramount Blvd., Paramount, CA 90723 • 562.663.6850 phone 562-634-8216 fax • www.gatewayirwmp.org In the attachments to this memo, you will find a staff report to the GWMA dated June 12, 2014, which describes the bidding process. In addition, the documents pertaining to the bid process, including the description of work to be included in the pricing, are attached herein for your reference. If your city wishes to utilize the competitive pricing of the Gateway Authority's selected bidder, please contact the bidder directly to enter into a contract with your city. We hope that you will find this type of service to our regions cities as helpful in minimizing costs and reducing budgetary requirements for what seems like an ever-increasing amount of unfunded mandates. If you have any questions, or need more information, please do not hesitate to contact Toni Penn at (626) 484/6876 Attachments: Staff Letter to Gateway Board regarding bid process Notice Inviting Bids Instructions to Bidders Description of Work Bid Analysis 1 set of bid proposals from each responsive bidder (3 bidders) Christopher Cash, Board Chair • Adriana Figueroa, Vice -Chair • Charlie Honeycutt, Secretary/Treasurer • Kevin Wattier, Chair Emeritus Proudly serving Gateway cities and agencies in Southeastern Los Angeles County Members: Artesia • Bell • Bell Gardens • Bellflower -Central Basin Municipal Water District - Cerritos • Commerce - Cudahy - Downey - Hawaiian Gardens • Huntington Park • La Mirada Lakewood - Long Beach • Long Beach Water Department • Lynwood • Maywood • Montebello • Norwalk • Paramount • Pico Rivera • Santa Fe Springs • Signal Hill • South Gate • Vernon • Whittier With Technical Support From The Sanitation Districts Of Los Angeles County your extendingW1LgDAI Engin mach MEMORANDUM To: Ms. Toni Penn From: Elroy Kiepke < L Date: May 29, 2014 Subject: Bid Analysis for Catch Basin Cleaning Bids Ms. Penn two of the Bids were highly competitive and one Bid was on the high side. The bids by Nationwide Environmental services and Ron's Maintenance services were reasonably close at $17 for Nationwide and $19 for Ron's then there was the bid by United of $85.80 per basin. All Proposals fulfilled the RFP requirements. I understand that Nationwide Environmental Services is a large cleaning company that is trying to break into the Catch Basin cleaning business and their proposal identifies a large fleet or equipment that can be used for this purpose. They have no experience with the Clean Screen III system that has been installed by the Authority $10 Million grant from the State. It is apparent that both Nationwide and Ron's can clean the catch basins for the prices that they have bid, but only the individual City's can judge their ability to perform the "minor maintenance" that the RPF asks for. Nationwide can bring their fleet of vactor trucks to the project which Ron's cannot. I do not believe that Ron's has the equipment nor that Nationwide will bring them for the $17 bid. United Storm water's bid has been given by a company that has the vactor equipment and proposes to use it for the project. They also have a clear edge on what it takes to maintain the Clean Screen III ARS equipment installed for this project. With that said their bid is too High and while it should be presented to the to the Gateway Cities for their consideration the Budget conscious Cities will not select them for the high bid that they presented. CATCH BASIN MAINTENCE BI® OPENING MAY 27.2014 AT 11:00 A.M. Elroy L Kiepke Verifying Individual's Name Lj oL /Z Verifying In ividual's Signature Nationwide Environmental Services Ron's Maintenance, Inc. United Storm Water ARS Catch Basins $ 17,000.00 $ 19,000.00 $ 85,810.00 CPS Catch Basins $ 17,000.00 $ 19,000.00 $ 103,080.00 ARS & CPS Catch Basins $ 17,000.00 $ 19,000.00 S 103,080.00 Non -retrofitted Catch Basins $ 17,000.00 $ 17,000.00 $ 85,810.00 No Dumping Stenciling $ 7,000.00 $ 6,000.00 $ 35,000.00 Staff Gauge Stenciling $ 4,000.00 $ 6,000.00 $ 5,000.00 TOTALS: $ 79,000.00 $ 86,000.00 $ 417,780.00 Elroy L Kiepke Verifying Individual's Name Lj oL /Z Verifying In ividual's Signature ORIGINAL GATEWAY WATER MANAGEMENT AUTHORITY MUNICIPAL STORM SEWER CATCH BASIN MAINTENANCE PROPOSAL DUE DATE: MAY 27, 2014 @ 11:00 AM SUBlvff7 TED BY. LZ7 F� 19 mz 93. in Division of Joe's Sweeping 11914 FRONT STREET, NORWALK, CA 90650 PH. (562) 860-0604 - FAX (562) 868-5726 www.nes-sweeping.com rbcTABLE OF CONTENTS P.gg CoverLetter......................................................................................... 1-3 BidderInformation............................................................................... 4 GeneralRequirements.................................................................... . 5-9 Bid Form/Fee Schedule........................................................................ 10-11 ENCLOSURE Flyerof Services.................................................................................. Enclosed �E'rtvrr`orlrn�itral4 ertrc eCOVER LETTER May 27, 2014 Ms. Toni Penn Gateway Water Management Authority 16401 Paramount Blvd. Paramount, CA 90723 Re: Municipal Storm Sewer Catch Basin Maintenance Bid Dear Ms. Penn: Introduction Nationwide Environmental Services (NES), has provided services to over 40 municipalities in the Southern California region since 1968. NES is a second generation and family owned business providing state-of-the-art catch basin cleaning, street sweeping, graffiti abatement, bus stop maintenance, parking lot sweeping and roll -off services at competitive prices. As a division of Joe's Sweeping, Inc., NES pledges to continue to provide the excellent and professional service that, historically, has been proven to be our company's most distinguishing attribute. NES is committed in providing quality services with a dedicated staff to ensure a clean, healthy and safe environment. NES is known for its reliability, reputation and quality services with a courteous and responsive customer service department. Furthermore, NES is proud to state that we currently provide services (catch basin cleaning, street sweeping, bus stop maintenance, graffiti abatement) to several of the Cities which are part of the Gateway Region, such as, Montebello and Downey. Company History Nationwide Environmental Services (NES), a division of Joe's Sweeping, Inc. (California Corporation), was founded in 1968 by Joe Samuelian to provide parking lot sweeping services. Joe's mission statement at the time was "To provide quality sweeping services utilizing the latest state-of-the-art equipment and creating the highest level of customer service available." From a single sweeper company to a fleet of more than 70 sweeping and cleaning vehicles, serving over 25 municipalities, that mission statement is as true today as it was over 45 years ago. Our extensive Fleet of cleaning and sweeping vehicles continues to maintain municipalities, residential communities (HOA), business parks, parking facilities, construction sites, private companies, various unified school districts and all employee 1 FL�i�virv-fim %: ra1 i[COVERLETTEJ parking lots and bus divisions at various locations for the Los Angeles Metropolitan Transportation Authority. Our current contracts cover the greater Los Angeles area, and the surrounding areas of Orange County, Ventura, San Bernardino, and Riverside with populations ranging from 10,000 to 200,000. NES has the most technologically advanced software's and the most experienced and dedicated management and personnel. NES is committed to total customer satisfaction by proactively addressing the needs of the communities we serve. Our clean, efficient services enhance a community's appearance. NES provides consistent and thorough services, thereby, ensuring a cleaner environment in which to reside and work. This type of environment promotes community pride and helps increase property values. At NES we realize the importance of a clean and dependable Fleet. Our vehicles are routinely cleaned and inspected which allows us to consistently present a positive image. Our truck mechanics are highly qualified and every driver is a trained professional. Everyone at NES is dedicated to keeping our Fleet on the road and on time. Our motto is "Service First," which ensures you the client, when a NES truck is in your community it is serious about keeping your community clean. Description of Work Nationwide Environmental Services (NES) general work plan to meet catch basin maintenance cleaning requirements incorporates a well-managed administration and operational structure supported by interdepartmental team work. NES' management will meet with each City representative to examine and evaluate the locations and schedule according to specifications. NES will maintain catch basins and connector pipe screens (CPS) and/or automatic retractable screens (ARS) and unmodified catch basins in accordance with each agencies requirements. NES will inspect, clear all debris, and perform minor repairs. NES will report to each City any evidence of rodents and/or vectors breeding/living in the storm drain system within 24 hours of discovery. NES will provide services at a minimum one time per year between May 1 and September 30 each year. Also, inspections will be performed during October, January and April. During the inspections, NES will clean any catch basin sumps that have blocked screened inlets, screened outlet or if the basins are at least 40% full of trash/debris. In additions, stenciling will be performed per the bid requirements and photos will be taken before and after cleaning. 2 !1l`aCinrl��•icle Env ina�2nie��i'al. 5er��f�cCOVER LETTER NES provides consistent and thorough services, thereby, ensuring not only a cleaner environment in which to reside and work, but additionally, assists communities in diverting debris from storm drain systems. The diversion of debris is an Important step in meeting NPDES (National Pollutant Discharge Elimination System) mandates. ntact_Infonnation AN Samuelian Vice President (562)860-0604 ani@nes-sweepina.com Nejteh Der Bedrossian Operations Manager (562) 254-0205 neiteh nes-sweeping.com If you have any questions or need additional information, please feel free to contact me at (562) 860-0604. Thank you for your time and consideration. AceAmue ni n Vice President 3 �E»�rnr7ni�_ rit�-rI rV�L�eSBIDDER INFORMATION Nationwide Environmental Services div. of Joe's Sweeping, Inc. 11914 Front Street Norwalk, CA 90650 Founded:1968 Legal Status: California Corporation License: CA #600689, B, C-33, C61, D64, D38 FIN: 95-4251996 r��Vic GENERAL REQUIREMENTS Never Samuelian Joe Samuelian President/Owner Vice President/Owner Ani Samuelian Vice President/Director/HR Suzy Samuelian Corporate Secretary Cheryle Parsons Human Resources, PHR Marlene Melchor Office Manager/Accounting Manager Accounting Customer Service Clerks I I I Clerks Clerical Personnel Nejteh Der Bedrossian Operations Manager Gary Der Bedrosian George Ramirez Luis Rabago Field Supervisor Operations Supervisor Operations Supervisor Pe �1:cw�FwM riionm*wh E Lead Workers Fleet Service Personnel Catch Basin Personnel/Sweeper Operators Pressure Washer Operators/Graffiti Abatement Personnel Mechanics �%(1/�CIOI,(7,L Cie GENERAL REQUIREMENTS Executive: Never Samuelian Joe Samuelian Ani Samuelian Suzy Samuelian Administrative: President/Treasurer Vice President Vice President/Director/HR (contract Manager) Corporate Secretary Marlene Melchor Office Manager/Accounting Manager Cheryle Parsons Human Resources, PHR Accounting Clerks Customer Service Clerks Clerical Personnel Operations: Nejteh Der Bedrossian Operations Manager (project Manager) George Ramirez Operations Supervisor/Quaiity Control Rep. Luis Rabago Operations Supervisor/Quality Control Rep. Gary Der Bedrossian Field Supervisor Lead Workers Fleet Service Personnel Catch Basin Personnel/Sweeper Operators Bus Stop Maint/Graffiti Abatement Personnel Mechanics: Jake Der Bedrossian Fleet Maintenance Supervisor Lead Mechanic Mechanics N. ;`Nat %c;tl_v► i •/o GENERAL REQUIREMENTS �'�EI7L!lI t)17177P17�Gr`�I NES prides itself on its excellent customer service. All employees at NES are courteous, responsive, timely, equitable and professional. Employees are trained whether in person or on the phone to be pleasant, respectful and professional. Employees give full attention to each customer's needs by asking questions and by providing accurate information. Our customer service representatives offer immediate action to requests and complaints. NES maintains a drug-free workplace and employs a staff of over 60 operators including back-up personnel. This method of employing back-up operators allows NES to manage personnel changes without sacrificing the quality of service to any one of our customers. All personnel wear company uniforms which include identification patches identifying the company and employee. At NES, employees are trained, licensed, insured and competent to assure quick response along with professional services. NES has been known for its remarkable quality of service and stands above all others in the industry by providing excellent customer service. All employees at NES have been screened and selected per NES' Driver Selection and Screening Policy. NES believes that communication is a key factor in providing quality services, therefore, we have a 24/7 dispatch service available to assist Cities with additional, special or emergency requests. In addition, NES will provide all the Cities with NES' 24-hour dispatch telephone number and cellular telephone number of the project manager. Safety comes first at NES; therefore, all managers, supervisors and employees receive ongoing safety training during their employment. All operators have over five (5) years' experience, have completed training on the proper operating procedures of the vehicles assigned. Management personnel have over fifteen (15) years experience and are highly trained in maintaining the highest level of customer service by focusing on guaranteed satisfaction. All employees and management personnel are skilled, experienced and competent and all are capable of communicating in both written and oral English. If necessary, NES has a staff of management personnel, back-up operators and back-up vehicles which can be utilized. NES also has fulltime in-house mechanics available 24/7 to handle any type of mechanical problem, should the need arise. Mechanics are trained and skilled to repair and maintain all types of vehicles. 7 !Natio li - rcl� iceGENERAL REQUIREMENTS Ani Samueliance President & Director (Contract Manager] Ani Samuelian has been employed with NES since 1994 and her responsibilities include: Oversee daily operations, contract management, accounts payable/receivable/payroll. Assist in establishing effective company goals and evaluate all insurance and bonding policies and procedures. Responsible for developing and Implementing marketing strategies. Provide adequate communication with staff to identify problems and coordinate corrective action plans. Coordinate with department heads to facilitate efficient management functions. Participate in weekly meetings to discuss daily operations performance, regulatory issues, client concerns and company policies and procedures. Responsible for ensuring compliance of all State and Federal laws and regulations. Oversee Human Resources, Safety and Public Relations. Ani is bilingual (English/Armenian) and has graduated from Southern California College of Business & Law. Ani is also a proud member of the L.A. Chapter Maintenance Superintendents Association (MSA) and the north american Power Sweeping association (naPSa). Kelteh Dir Bedr gsia/Operations Manager (Project Manager) Nejteh Der Bedrossian has been employed with NES since 1991 and his responsibilities include: Oversee and supervise the daily operations of the plant. Responsible for designing new routes and organizing daily service routes and schedules for an effective operation. Managing and overseeing employees. Managing disposal operations; administer and oversee disposal program, including recycling and composting; establish programs with municipalities to meet AB 939 mandates. Monitoring and inspecting field operations; project point liaison for emergency callouts or request for services; monitors and reviews GPS tracking system reports. Perform cost comparison analysis to determine the most efficient and cost effective way to provide services to our clients. Responsible for inventory control of the plant and purchases for maintaining an effective operation. Participate In weekly meetings to discuss daily operations performance, regulatory issues, client concerns and company policies and procedures. Responsible for ensuring compliance of all State and Federal laws and regulations. Nejteh is multilingual and a proud member of the L. A. Chapter - Maintenance Superintendents Association (MSA) and the north american Power Sweeping association (naPSa). George Ramirez/Operations Supervisor George Ramirez has been employed with NES since 2007 and his responsibilities include: assisting in the daily operations, organizing daily routes, scheduling, dispatch, field supervision, GPS monitoring and overseeing and supervising the daily maintenance and cleanliness of all vehicles. George is bilingual (English/Spanish) and has over 10 years experience. �i1Vt�Cior�i.�t i ate E'r7 L!�ro►i rr��i t~at. PrLICeGENERAL REQUIREMENTS Luis Raba4o/Operations Supervisor Luis Rabago has been employed with NES since 2007 and his responsibilities include: quality control/quality assurance of our daily services, overseeing the daily inspection reports, identifying & resolving problems and assisting in the daily operations. Luis is bilingual (English/Spanish) and has over 10 years experience. Gary Der Bedrossian/Field Sulervisor Gary Der Bedross€an has been employed with NES since 1985 and his current responsibilities include: field supervision, quality control, monitoring and inspecting field operations, designing new routes and organizing daily service routes and schedules for an effective operation. Gary is multi-lingual (English, Armenian, Arabic, and Turkish). Marlene Melchor/Office Manager Marlene Melchor has been employed with NES since 2000 and her current responsibilities include: office management, accounts payable, accounts receivable, payroll, scheduling, report administration and overseeing customer service department. GATEWAY WATER MANAGEMENT AUTHORITY MUNICIPAL STORM SEWER CATCH BASIN MAINTENANCE CATCH BASIN MAINTENANCE BID FORM Bidder Name and Address: Nationwide Environmental Services div. of Joe's Sweeping, Inc. 11914 Front Street Norwalk_ CA 90650 Bidder Phone and E-mail: (562)860-0604 anifr�nes-sweeping.com Bid price shall be based on a per catch basin costs and shall include the following work to be performed: Contractor shall inspect, clear all debris, and perform any required minor repairs to catch basins within the jurisdiction of the Contracting Agencies a minimum of one time between May 1 and September 30 of each year. in addition, Contractor shall perform one inspection of all catch basins within the jurisdiction of the Contracting Agencies during the months of October, January and April. Contractor shall immediately clean any catch basin sumps found to have a blocked screened inlet, screened outlet, or be at least forty percent (40%) full of trash and debris. Contractor shall make minor repairs to any catch basin trash screen or trash collection device that is damaged. Contractor shall report evidence of rodents and/or vectors breeding/living in the storm drain system to the Contracting Agencies within twenty-four (24) hours of discovery. Each Contracting Agency has a varying number of catch basins, most or all of which are currently labeled with the appropriate "NO DUMPING" language. When a Contracting Agency's catch basin having a CPS or ARS installation is not stenciled or needs to be re -stenciled, Contractor shall apply a stencil within forty-eight (48) hours of discovery. Stencil material shall be two -layer resilient thermoplastic with thirty percent (30%) graded glass beads, 3.15mm (125 mils) total thickness with beveled edges or equivalent. Material shall be AASHTO designated M249-79 (86), except that material shall be pre -formed (See CLB Standard Plan No. 636). If the Catch Basin is owned by the County of Los Angeles, Contractor shall re -stencil catch basins that have the existing stenciling — "Staff Gauge" — if needed in accordance with Los Angeles County Standard (Appendix A-2 Staff Gauge). Contractor shall take photos documenting the before and after conditions of all debris clearing, from the same vantage points, in an amount not less than five (5) of each condition. AQ photos shall be at least 4 megapixel (MP) in quality, in peg (.jpg) format, and submitted with the invoice to the designated Contracting Agency office. Bid prices shall be guaranteed. Page 4 Unit Price ARS Catch Basins .........................$ 17.00 each CPS Catch Basins .......................... $ 17.00 each ARS & CPS Catch Basins .................$ 17.00 each Non -retrofitted Catch Basins ............$ 17.00 each "No Dumping" stenciling ..................$ 7.00 each "Staff Gauge" 4ding ...................$ 4.o0 each Page 5 I of CB Extended $ 1000 $ 17.QOO.00 1000 $ 17.000.00 1000 ^, $ 17.000.00 1000 $ 17,000.00 1000 $ 7.000.00 1000 _ $ 4,000.00 Total $ 79,000.00 May 27, 2014 LP • BPA OVIS-4) COWLIANT CATCH BASIN CLEANING. • PREVENTTNG POLLU'EAM. S FROM FLOWING TO THE OCEAN. . 4 • PRE AND POST RAIN CLEANING P PREVENTS STREM FROM t FLOODING ' . REMOVING DECAYING DEBRIS . , . RMUCgS FOUL ODORS. ""+►r�'JJ' ` • ( Sf Eta v�ro�� Ser vice I :l, 27 ..--L'_i_ 1.'k t� �t i n, • ( Sf Eta v�ro�� Ser vice I MUNICIPAL. STC,RIVE SEWER CATCH [BASIN MAINTENANCE BID A PROPOSAL SUBMITTED TO: GATEWAY AUTHORITY �f GATEWAY CITIES Zu }f///1I'll1 f " ti...," ,tc�t• �;, ���sii �+i 1� � rise, Ran'4 Mairllenarice inc 6428 S Brvadway St L -•s Arlpelea, CA 90037 T[ 1 (562) 961,2430 Fax '562)861-Z418 www.ronsmalrttena^ce com We greatly appreciate this opportunity to submit the enclosed bid proposal. If you have any questions or need additional information, please feel free to contact me directly at (213) 359-3827. Sincerely, Ron Norman, President RHI CATCH QA$1N ANO STORM T)AAIN MAINTENANCE SERVICES May 27, 2014 Gateway Authority 16401 Paramount Blvd Paramount, CA 90723 t �j rn RE: MUNICIPAL STORM SEWER CATCH BASIN MAINTENANCE BID I Dear Contracting Agencies: _ Ron's Maintenance, Inc., (RMI) is a highly respected company, specializing in municipal catch basin cleaning and storm drain maintenance services. We are committed to providing agencies the Gateway Water Management Authority with the tools necessary to maintain environmental compliance in addition to providing superior catch basin cleaning and maintenance services. For the more than 20 years, RMI has been committed to protecting and improving the quality of our water -ways and the environment. We were selected in 2011 as the "lowest responsible bidder" by the Gateway Management Authority and have been providing cost effective services to a number of the contracting agencies for the past three years. RMI is committed to providing each the contracting agency with the tools and information necessary to maintain compliance with the Los Angeles County Municipal Storm Water Perm;t. If selected, RMI promises to deliver unparalleled service in inspection, cleaning and maintenance of catch basins with connector pipe screens (CPS) and/or automatic retractable screens (ARS) and unmodified catch basins within the each contracting agency's boundaries. We greatly appreciate this opportunity to submit the enclosed bid proposal. If you have any questions or need additional information, please feel free to contact me directly at (213) 359-3827. Sincerely, Ron Norman, President May 27, 2014 fAbLt ur CONTENTS Cover Letter Bidder Information General Requirements and Approach 2 Organization Chart 7 Resumes and Experience 8 References 10 Attachment A - Bid Form 11 C,)CEAN___, RMS CAW" O&WN'MOST0" D"Ot M^lK ENAMCE SEA, rC1EU a i F RHI CATCH BASIN AND STORM DRAIN MAINTENANCE SERVICES COMPANY BACKGROUND Ron's Maintenance, Inc. (RMI) was founded in 1994 by Ron Norman in the City of Los Angeles, with the goal of becoming the industry leader in municipal catch basin cleaning services. RMI has been providing catch basin and storm drain cleanout services to municipal agencies throughout southern California for more than 20 years. Our company's longevity and growth is a result of continually striving to meet and exceed the needs of each and every one of our service contracts. RMI is committed to our founding principle of protecting the environment by effectively maintaining municipal storm drain system. RMI recognizes both large and small cities are faced with requirement to effectively reduce the amount of trash and debris discharged through the municipal storm drain system and improve waters quality. We understand our role in the prevention of blockages in the municipal storm sewer system helps to minimize the amount of pollutants that is eventually discharged into our local waterways and the ocean. At RMI, we are committed to providing municipal agencies with unsurpassed catch basin and storm drain cleanout and maintenance services. RMI utilizes the most efficient and cost effective catch basin and storm drain cleaning methods. In addition, we employ a staff of highly trained and professional staff, offering more than 50 years of combined industry experience, COMPANY PROFILE • RMI is an S Corporation, owned and operated by Ron Norman • RM I's Tax Identification Number: 20-1345634 047 General Contractor License: License number 4343559 All project support and services associated with this project will be directed from RMI's offices, located at 5428 S Broadway St., in Los Angeles California. Page 1 ■ �u RMI CATCH BASIN AND STORM DRAIN MAINTENANCE SERVICES GENERAL REQUIREMENT5Z A ND APPROACH EXPERIENCE RMI has been provid ng professional catch basin and storm drain cleaning, and maintenance services for municipal agencies throughout southern California for more than 20 years. RMI has more than seven (7) years of experience cleaning and servicing ARS and CPS retrofitted catch basins for the Los Angeles County Department of Public Works, the City of San Diego Department of Environmental Services and host of municipalities in Los Angeles and Orange counties. Our typical maintenance of a catch basin includes the removal of trash and sediments collected in the sump. Additional general maintenance activities are performed whenever necessary including minor repairs to the catch basin's, frames, covers, and the re -stencil ng catch basins with "no dumping" messages. RMI's staff is able to quickly familiarize themselves with a city's storm drain atlas maps, ensuring maximum service efficiency Our staff documents vital information including the date of cleaning, maintenance and/or repair, the amount of man-made trash removed, the amount of sediment and green waste removed, if any repairs were needed and the nature of repair, and if the catch basin was re -stenciled RMI utilizes the information collected to optimize future catch basin cleaning and maintenance repair efforts Our optimized maintenance program helps to reduce street flooding, minimizes nuisance odors, and significantly reduces the discharge of pollution to our waterways Page 2 RMI CATCH BASIN AND STORM DRAIN MAINTENANCE SERVICES CONFINED SPACE TRAINING RMI fully complies with all applicable State of California Occupational Safety and Health Administration (Cal/OSHA) and Public Works' Safety Requirements, while performing all catch basin and storm drain system maintenance activities. RMI is aware that entry into Permit -Required Confined Spaces, as defined in California Code of Regulations Title 8, Section 5157, may be required as a part of the work specified in the Scope of Work RMI shall perform any required confined space entries in accordance with Cal/OSHA Confined Space Section 5156 5157 5158. Title 8 and CCR. HAZARDOUS WASTE RECOGNITION RMI's staff is trained and is familiar with recognizing signs of illegal dumping of hazardous materials such as used oil and paint into the storm drain system. Upon discovery of illegal dumping of hazardous wastes, RMI staff will comply with the reporting and response procedures established by the contracting agency, which includes immediate telephone notification of municipal contacts Page 3 Page 4 r RMI CATCH BASIN AND STORM bRAIM MAINTENANCfi$ERVICES APPROACH ``` `°� �' Proiect Scheduling and Coordination: 1 To ensure that all affected catch basins are cleaned prior to the start of the Rainy Season (Oct 1), RMI will contact contracting agencies within seven (7) days of contract award to establish the lines of communication, obtain catch basin inventories, and obtain l� copies of catch basin location maps. 4 After meeting with all contracting agencies, RMI will establish a service master schedule to ensure that all contacting agencies receive the highest level of service, and that the established -.. cleaning schedule (min. of one cleaning between May 13t and September 30th) is maintained. Inspection and Cleaning Procedures: • RMI will visually inspect the condition of the catch basin grates, ARS, and CPS units; the legibility of "no dumping" signage/stencils; and note any build-up of debris outside the catch basin. r • RMI will note the type and quantity of materials removed from each catch basin and storm drain (i.e. trash, green waste, and dirt /sediment), In addition, staff will document any signs of vector/rodents habitats. • RMI will immediately clean any catch basins found to be more than 40% full of trash. i • RMI will look for evidence of illegal dumping of hazardous wastes such as used oil and paint in the catch basin/storm drain system. Should our crews encounter these materials, they will immediately d i4 notify the contracting agency. • RMI will document all information from inspections/cleaning, repair, and stenciling activities using a Field Data Sheet. This information along with site photographs will be provided to the contracting agencies upon the completion of the 15! round of cleaning and inspection activities. Page 4 RNI CATCH BASIN AND STORM DRAIN MAINTENANCE SERVICES • RMI will provide photographic documentation of inspection and cleaning activities. Photographs shall be taken prior to cleaning and after completion of cleaning activities from the same vantage points (before and after). A minimum of five (5) photographs will be taken of each catch basin. All photographs will be at least 4 megapixel in quality and submitted in peg (.jpeg) format with the invoice to the designated contracting agency. On -Going Inspections: • RMI will perform inspections of all identified catch basins during the months of October, January, and April (on an annual basis). • RMI will clean any catch basins observed having blocked screen inlets, blocked screened outlets, or are forty percent (40%) full of trash and debris. I • RMI will document inspection results on a Field Data Sheet along I with providing any necessary photographic documentation. Please note: Upon approval of the contracting agency's respective Watershed Management Program or Enhanced Watershed Management Program by the Los Angeles Regional Water Quality Control Board, the threshold for cleaning will be 25% full of trash. Catch Basin Stenciling • RMI will stencil catch basins retrofitted with ARS or CPS units, which have not been stenciled or having damaged stencils within, 48 hours of discovery. • All stencil material shall consist of two -layer resilient thermoplastic with thirty percent (30%) graded glass beads, 0.1mm total thickness with beveled edges or equivalent. • County owned catch basins will be re -stenciled the existing "Staff Gauge" if needed in accordance with the Los Angeles County Standard. • Contracting agency will arrange for any major repairs or replacements of damaged units. Page 5 r I j Minor Repairs: • RMI crews are able to, and will make the following minor repairs to F screens and trash collection devices that have minor damage: o Adjust ARS units to allow proper operation; and o Repair CPS screens. r L-A I_ Any damage observed beyond RMI°s capabilities, will be reported to the contracting agency within 24 hours of discovery. Vector/Rodents: • RMI will report to contracting agencies within 24 hours of discovering evidence of vector or rodent breeding/living activities in catch basinslstorm drains. Page 6 a ORGANIZAl ION CHART im Page 7 RHI CATCH BASIN AND STORM DRAIN MAINTENANCE SERVICES RI41 CATCH BASDIAHD STORLI DRAIN MAINTENANCE SERVICES �a � . � 1. _ �� i, � i� ■ ' _ �� a. PRESIDENVOWNER Ron Norman Mr. Norman is the President and Owner of Ron's Maintenance, Inc. (RMI). He directs all aspects of the company's business affairs and oversees all client services, Mr. Norman is responsible for bottom-line results, client relations, and quality control. He is involved in all aspects of RMI's service to its municipal clients_ He believes in providing the highest quality service for all RMI's municipal clients, doing what ever is necessary to ensure customer satisfaction_ Education: Grambling State University, Grambling Louisiana; Major— Business Key Qualifications and Experience: • Administration and implementation of more than fifteen (15) municipal catch basin cleaning contracts throughout Southern California • More than 20 years of experience • D47 State Contractor's License • Project Management and Quality Control • Certification in Confined Space Entry • Class B Commercial License • Project Management Page 8 RHI CATCH BASIN AMO STORM DRAIN MAINTENANCE SERVICES 9 PROJECT MANAGERS Mario Gudino- Project Manager - - = Mr. Gudino is a strong asset in our organization and has over 18 years of a.. _ ___.... experience as a project manager with RML Mr. Gudino's duties in include: • On -Site project supervision. _ r Cleaning, stenciling and repair of catch basins. Oversee large work crews to complete various contracts. . �® Responsible for knowing and abiding by municipal ordinances and `- =1CM0 applicable regulations. • Organized and completed over 100 awarded contracts. • Assists in the bid process. • Generates reports of work completed and report to each respective agency. In addition, Mr. Gudino has five years of experience in cleaning CPS, APS, MRS and FBI inserts and is certified in Confined Space Entry; First Response for Unusual and Hazmat Occurrences; and Traffic Management. Martin Nava- Project Manager Mr. Nava is a project manager with RMI. Mr. Nava has more than 15 years of experience in the field providing support on well over 100 contracts. Mr. Nava's current duties include_ • On -Site project supervision. • Cleaning, stenciling and repair catch basins, • Oversee large work crews to complete various contracts • Manage supplies and project budgets. • Responsible for knowing and abiding by municipal ordinances and applicable regulations. • Organized and completed over 100 awarded contracts. • Assists in the bid process. • Generates reports of work completed and report to respective agency. In addition. Mr. Nava has five years of experience in cleaning CPS, APS, MRS and FBI inserts and has completed Certified in Confined Space Entry training. ,.. Page 9 City of Signal Hill f Contact: Rick Olson, Deputy Director of Public Works 2175 Cherry Avenue Signal Hill, CA 90755 Tel: (562) 989-7251 Years of Service: 2+ City of Paramount Contact: Len Gorecki, Assistant Director of Public Works 16400 Colorado Ave Paramount, CA 90723 Tel: (562) 220-2111 Years of Service: 2+ Page 10 RISS I CATCH DASIN AND STORM DRAIN � MAINTENANCE SERVICES I g REFERENCES RMI addresses this need by serving as specialists in the field, and by providing quality work with cost effective pricing. RMI has an extensive list of references which includes the following: Los Angeles County Department of Public Works Contact: Aki Gadim, Head Construction Inspector 900 S. Freemont Ave Alhambra, CA 91803 Years Service. 20 b - _ City of Compton Contact; John Strickland, Director of Public Works 'r 458 S. Alameda Compton, CA 90411 Tel: (310) 605-5505 Years Service: 12 City of Vernon Contact: Michael DeFrank, Project Engineer i 4305 South Santa Fe Avenue Vernon, CA 90058-1714 Tel: (323) 583-8811 Years of Service: 2+ City of South Gate Contact: David Torres, Acting Director of Public Works 8650 California Avenue South Gate, CA 90280 Tel: (323) 563-5784 Years of Service: 2+ City of Signal Hill f Contact: Rick Olson, Deputy Director of Public Works 2175 Cherry Avenue Signal Hill, CA 90755 Tel: (562) 989-7251 Years of Service: 2+ City of Paramount Contact: Len Gorecki, Assistant Director of Public Works 16400 Colorado Ave Paramount, CA 90723 Tel: (562) 220-2111 Years of Service: 2+ Page 10 RMI CATCH BASIM AND STORM DRAIN HAIMTENANCE SERVICES ATTACHMENT A- 131D FORM ML 11 im y F= m Tif esmKim. MEWmum U= 1111111: 13—MME] Page 11 i GATEWAY WATER MANAGEMENT AUTHORITY MUNICIPAL STORM SEWER CATCH BASIN MAINTENANCE CATCH BASIN MAINTENANCE BID FORM i Bidder Name and Address: Ron's Maintenance Inc., P.O. Box 4562 Doi mgL CA 90241 Bidder Phone and E-mail: (213) 359-3827 Bid price shall be based on a per catch basin costs and shall include the following work to be performed: Contractor shall inspect, clear all debris, and perform any required minor repairs to catch basins within the jurisdiction of the Contracting Agencies a minimum of one time between May 1 and September 30 of each year. In addition, Contractor shall perform one inspection of all catch basins within the jurisdiction of the Contracting Agencies during the months of October, January and April. Contractor shall immediately clean any catch basin sumps found to have a blocked screened inlet, screened outlet, or be at least forty percent (40%) full of trash and debris. Contractor shall make minor repair; to any catch basin trash screen or trash collection device that is damaged. Contractor shall i report evidence of rodents and/or vectors breeding/living in the storm drain system to the Contracting Agencies within twenty-four (24) hours of discovery. i Each Contracting Agency has a varying number of catch basins, most or all of which are currently labeled with the appropriate "NO DUMPING" language. When a Contracting i Agency's catch basin having a CPS or ARS installation is not stenciled or needs to be re -stenciled, Contractor shall apply a stencil within forty-eight (48) hours of discovery. Stencil material shall be two -layer resilient thermoplastic with thirty percent (30%) graded glass beads, 3.15mm (125 mils) total thickness with beveled edges or equivalent. Material shall be AASHTO designated M249-79 (86), except that material shall be pre -formed (See CLB Standard Plan No. 636). If the Catch Basin is owned by the County of Los Angeles, Contractor shall re -stencil catch basins that have the existing stenciling — "Staff Gauge" -- if needed in accordance with Los Angeles County Standard (Appendix A-2 Staff Gauge). Contractor shall take photos documenting the before and after conditions of all debris clearing, from the same vantage points, in an amount not less than five (5) of each ' condition. All photos shall be at least 4 megapixel (MP) in quality, in peg (.jpg) format, i and submitted with the invoice to the designated Contracting Agency office. Bid prices shall be guaranteed. } Page 4 ! of CB Unit Price Extended $ ARS Catch Basins .........................$ $ 19.00 each CPS Catch Basins ....................... $ 19.00 each ARS & CPS Catch Basins .................$ 1000 19.00 each Non -retrofitted Catch Basins ............$ 17.00 each "No Dumping" stenciling ..................$ 6,000 6.00 each "Staff Gauge" stenciling ....................$ 6.00 each ! of CB Extended $ 1000 $ 19.000 1000 $ 19,000 1000 _ $ 19,000 1000 $ 17,000 1000 $ 6,000 1000 _ $ 6,000 Total it 86 000 00 ..................................................... ` 5/27/2014 Authorized Signature Date Page 5 ORIGIlVAL REQUEST FOR PROPOSALS Municipal Storm Sewer Catch Basin Maintenance Gateway Management Authority 16401 Paramount Blvd Paramount, CA 90723 Submitted by UN1TGD STORM WATIER INC. 14000 E. Valley Blvd. City of Industry, CA 91746 Ramon Menjivar/JustinWelham Senior Project Manager 6261961-9326 Office 6261961-3166 Fax 6261890-7104 Cell ramonna.unitedstormwater.com Due Date: May 27, 201411 am GATEWAY WATER MANAGEMENT AUTHORITY MUNICIPAL STORM SEWER CATCH BASIN MAINTENANCE. CATCH BASIN MAINTENANCE BID FORM Bidder Name and Address: United Storm Water, Inc. 14000 E. Valley �Ivd _City of Industry. CA 91746 Bidder Phone and E-mail: 6261890-7071 dan_p@unitedpumping.com Bid price shall be based on a per catch basin costs and shall include t'le following work to be performed: Contractor shall inspect, clear all debris, and perform any required minor repairs to catch basins within the jurisdiction of the Contracting Agencies a minimum of one time between May 1 and September 30 of each year. In addition, Contractor shall perform one inspection of all catch basins within the jurisdiction of the Contracting Ageneses during the months of October, January and April. Contractor shall immediately clean any catch basin sumps found to have a blocked screened inlet, screened outlet, or be at least forty percent (40%) full of trash and debris. Contractor shall make minor repairs to any catch basin trash screen or trash collection device that is damaged. Contractor shall report evidence of rodents and/or vectors breeding/living in the storm drain system to the Contracting Agencies within twenty-four (24) hours of discovery. Each Contracting Agency has a varying number of catch basins, most or all of which are currently labeled with the appropriate "NO DUNIPING" language. When a Contracting Agency's catch basin having a CPS or ARS installation is not stenciled or needs to be re -stenciled, Contractor shall apply a stencil w+thin forty-eight (48) hours of discovery. Stencil material shall be two -layer resilient thermoplastic with thirty percent (30%) graded: glass beads, 3.15mm (125 mils) total thickness with beveled edges or equivalent. Material shall be AASHTO designated M249-79 (86), except that material shall be pre -Formed (See CLB Standard Plan No. 636). If the Catch Basin is owned by the County of Los Angeles, Contractor shall re -stencil catch basins that have the existing stenciling — "Staff Gauge" — if needed in accordance with Los Angeles County Standard (Appendix A-2 Staff Gauge). Contractor shall take photos documenting the before and after conditions of all debris clearing, from the same vantage points, in an amount not less than five (5) of each conditbn. All photos shall be at least megapixel (MP) in quality, in peg (.jpg) format, and submitted with the invoice to the designated Contracting Agency office. Bid prices shall be guaranteed. Page 4 Unit Price ARS Catch Basins .....................$ _'S i I each CPS Catch Basins .......................... $ 03. of each ARS & CPS Catch Basins .................$ 103. c? each Non -retrofitted Catch Basins ............$ Ss. 5 r each "No Dumping" stenciling ..................$ j 5 : W each "Staff Gauge" stenciling ..............$ 5 vJ each ...... 1. ................ ..Y. ............. Page 5 # of CB Extended $ 1000 $ f C) 1000 $ % 03,oW. oa 1000 - $ / 0 12 E`2.00 1000 $ E5 F10, GNU 1000 $_Dc`s -yy 1000 $ 5,000-00 Date Total $ 117 790-00 14 UNITED STORM WATER INC. May 27, 2014 Toni Penn Gateway Water Management Authority 16401 Paramount Blvd Paramount, CA 90723 Subject: RFP—Municipal Storm Sewer Catch Basin Maintenance Bid Dear Mr. Penn, United Storm Water, Inc., (United) thanks yoPw for this opportunity to submit the following RFP Gateway Management Authority: Introduction United Storm Water is a fully qualified environmental remediation, transportation, and storm water management contractor. Un'ied Storm Water was incorporated in 1999 by the owners of United Pumping Service who has been among the forerunners in hazardous waste transportation since 1970. United Pumping Service's original storm water department was so successful and determined to lead the industry with storm water solutions, that there was a high need for the establishment of a specialized company, hence the beginning of United Storm Water. These family owned and operated minority business enterprises are true pioneers in hazardous waste remediation and storm water management and are experienced in offering reliable turnkey services to their d"enls in an innovative and responsible manner. Using advanced technologies in storm water management, we aid our customers in protecting vital resources and reducing the amount of harmful contaminants that can enter waterways through storm drains. Our innovative storm water solutions address a broad spectrum of environmental areas ranging from structural best management practice (BMP) products to storm water management, industrial vacuum truck services (e.g., CDS c'eaning, tank cleaning, pump station cleaning), sludge dewatering, excavation, and emergency spill response services. Our custom made DrainPac,m Storm Drain Filter Insert is proven to reduce the level of debris, heavy metals, and petroleum hydrocarbons from storm water effluent. Our Automatic Retractable Screen (ARS) and made to order Connector Pipe Screen (CPS) units provide additional filtration of trash, debris, and sediment for a full capture storm water management system. Providing storm water management services that include storm water inspection and monitoring, cleaning, and a robust documentation program, United Storm Water offers proactive means of complying with the numerous local, state, and federal regulations that govern illicit storm water discharge, Cleaning thousands of storm drain conveyance systems every year, and fabricating and installing a myriad of custom made structural BMPs United Storm Water is considered experts in their field, Corporate Office: 14000 E. Valley Blvd., Industry CA 91746 1 of 6 Company Owners and Senior Management Team Eduardo Perry President Daniel C. Perry Vice President Robert Pina Secretary/ Treasurer Lydia Perry VP of Marketing & Sales Terry Flury Sales Manager Ramon Menjivar Senior Project Manager Justin Welham Sales Person Approach & Scope of Work United will supply as needed crews to this contract as each of the cities start to participate, United has experience running this type of contract as is similar to our County of Los Angeles retrofit project. Our employees have the experience in documenting any damages that need to be addressed for each of the devices ARS, CPS or any catch basin insert. United will dispatch a crew of 2 with vacuum truck the units are equipped with pressure washer if needed, all material will be contained in the truck until they are offloaded on a 10 yard sealed bin which then will be transported for disposal. Qualifications & Experience United Storm Water is a fully qualified storm water management contractor offering turnkey environmental services and BMP products to suit the individual needs of our customers. Being a sister company to United Pumping Service and United Traffic Services & Supplies, we can provide a wide range of technical experience, physical resources, and innovative solutions to every job. The United family of companies is a reputable organization that is highly qualified in environmental remediation and transportation, in storm water management, and in traffic control products and services. United Storm Water's team includes experienced individuals that have been successful with United Pumping Service for over 44 years. These individuals along with the rest of our employees have successfully planned, managed, and delivered the professional, reliable, and innovative services in hazardous waste management services for over a decade. Ramon Menjivar, Senior Project Manager along with Justin Welham will have full responsibility for the Contract and will coordinate with the City and all other project team members in order to fulfill service requests. Mr. Menjivar's and Mr. Welham's involvement in the management of this project will be key to its success and he will be on-call 24 - Safety Officer United employs a full-time Safety Officer who addresses the protocol that is followed by its employees to ensure a healthy and safe work environment including: • Conducting and enforcing a company safety program • Instructing 40 -hour HAZWOPER training and 8 -hour refresher courses, confined space entry training, environmental compliance training, PPE training, hazardous material response training, and other assigned training sessions • Developing Site Health and Safety Plans • Conducting field safety inspections • Tracking employee accident and health exposures • Maintaining permits with regulatory agencies • Preparing for compliance audits Corporate Office: 14000E. Valley Blvd., Industry CA 91746 2 of 6 Safety Officer United employs a full-time Safety Officer who addresses the protocol that is fol:owed by its employees to ensure a healthy and safe work environment including: • Conducting and enforcing a company safety program • Instructing 40 -hour HAZWOPER training and 8 -hour refresher courses, confined space entry training, environmental compliance training, PPE training, hazardous material response training, and other assigned training sessions • Developing Site Health and Safety Plans • Conducting field safety inspections • Tracking employee accident and health exposures • Maintaining permits with regulatory agencies • Prepadng for compliance audits Haamat Emergency Responder United employs a Hazmat Emergency Responder who is on-call 241 for dispatch and response to emergency spi;ls involving hazardous materials/wastes. This indiv'duai is responsible for training field personnel in a classroom setting, and also supervises and manages crews durng spill incidents, His training for this position includes: • Incident Commander Training • Hazardous Materials Technician Train?ng • Certified Advanced Tank Car Specialist • 40 -Hour HAZWOPER Training • SCBA Certified • Confined Space Entry Training • Confined Space Rescue Training • DOT HM -126F, HM -180 & HM -181 • Bloodborne Pathogens Training • CPR & First Aid Training • Traffic Control Training Per Caltrans Chapter 8 Standards • Certified Air Monitor Calibration & Repair Technician Service Staff Our highly experienced, professional service staff are trained and medically monitored in accordance with O.S.H.A. Title 29 CFR 1910.120 to conduct tasks involving the handling of or exposure to hazardous materials, substances, or waste including: • 40 -Hour HAZWOPER Training & 8 -Hour Annual Refresher Courses • Traffic Control Training Per Caltrans Chapter 8 Standards • Confined Space Entry Training • Confined Space Rescue Training • DOT HM -126F, HM -180 & HM -181 • Bloodborne Pathogens Training • Medical Surveillance Program • O.M.V. & D.O.T. Drug & Driving Record Programs • CPR & First Aid Training • LiveScan (Required by Transportation Security Administration) Corporate Office: 14000 E. Valley Blvd., Industry CA 91746 3 o[ 6 Administrative Personnel United's administrative personne; have firsthand experience with developing and maintaining databases required for projects using MSExcel, MSAccess, and MSProject software. They efficiently and accurately perform data entry and prepare reports for at of the contracts that are managed by our firm. Manpower & Resources United Storm Water is in its 151h year of business and is comprised of a team of experienced individuals that have been successful with United Pumping Service for 44 years. United Storm Water and United Pumping Service share the same 13 - acre property in the City of Industry that houses a large corporate office and fleet yard. Together we have effectively planned, managed, and delivered the professional, reliable, and innovative services that our customers deserve for over a decade, All of our employees are on-call 24 -hours and our field staff is comprised of 35 Drivers, 50 Supervisors and Technicians, and 10 Project Managers. Designated Hazmat responders are assigned Emergency Response Utility vehicles that are in their possession 24 -hours per day in order to facilitate the rapid response times that our customers rely on. The customer is invited to contact any of our references and or past clients to confirm the level of service and professionalism that United is known for. A strong financial position and bonding capability and a sound reputation with clients and vendors alike ensures that United Storm Water is capable of successfully completing any project taken on and that we stand behind our work. United is a 24- hour service provider with all of the staff, equipment, permits and licenses in place for beginning the work required for this project immediately. Subcontractors will not be used for this contract. United owns and operates a wide variety of equipment required for storm drain cleaning, structural BMP maintenance, sludge dewatering, traffic control, and dredging and excavation including yet not limited to the following: Qu iaf 'I% fiant.3" e 3 Heavy Industrial Vactor Jetters 9 Heavy Industrial Vactors 11 Residential Industrial Vactrons 4 Portable Jetters 1 Rodder Truck 11 End Dump & Roll -Off Trucks 700 Roll -Off & Dewatering Sins 21 Vacuum Trucks 24 Stakebed Trucks 6 Dry Vans 3 _ Drop Deck & Flatbed Trailers 20 Portable Liquid Storage Tanks 2,000 gal to 10,000 gal capacity) 12 Various Washing Equipment/Pressure Washers 3 H drotech High Pressure Heated Wash Units 8 Forklifts 4,000 Ib to 12,000 lb capacity) 1 Kabota 4 -WD Tractor Front End Loader 1 950B Cat Loader 1 446 Cat Backhoe 2 853 Bobcat Loader 1 John Deere 555 Crawler Loader 1 Minnie Excavator 10 Wilden M-8 to M-15 Pumps- um s4 4 Six Person Air Purification Panels 12 Flood Lights wlGenerators Corporate Office: 14000 E. Valley Blvd., Industry CA 91746 4 of 6 12 Arrow Boards, Trailer Mounted w/Generators 3000 Reflective Traffic Cones, Caltrans Approved 250 Delineators, Caltrans Approved 150 Barricades, Caltrans A2proved Warning Lights Types A, B, and C 200 Associated Construction, Safe , and Directional Signs 1 Bio -Hazard Trailer 1 Emergency Command Center 1 Emergency Response Center 5 Emergency Response Utility Vehicles 1 Nessie Dredge multiple Other Specialized Equipment multiple 24 -Hour Access to any Rental Equipment in the Market Place Licenses & Permits United Storm Water is a general engineering contractor with the proper licenses, permits, qualifications, and approvals to per orm the scope of work required for this project as well as extra services that may be contracted separately. • Date Incorporated: 1999 • Federal Tax ID Number: 95-4742126 California Contractor's Board License Number: 768583 o A — General Engineering o HAZ - Hazardous Substance Removal and Remedial Actions Contractor o C21— Building Moving/Demolition Contractor o C27 — Landscaping Contractor o C31— Construction Zone Traffic Control Contractor o C42 — Sanitation System Contractor • California Department of Motor Vehicles Motor Carrier Permit Number: 0203159 • Hazardous Waste Transporter Registration Number: 4034 • Cal EPA/DTSC Transportable Treatment Unit Under Conditional Exemption: USWDWI • EPA Identification Number: CAR000064931 • California Highway Patrol - Hazardous Materials Transportation License Control Number: 132487 • US DOT Hazardous Materials Certificate of Registration Number: 020613 550 009UV • United States DOT Number: 1637075 • SCAQMD Rule 1166 Contaminated Sail Mit:gation Plan Company Number: 466283 • OSHA Trench and/or Excavation Permit Number: 2007-906094 Insurance Coverage United Storm Water currently holds sufficient insurance coverage to perform the scope of work. A summary of our bonding and insurance capacities are indicated below. Certificate of Liabi;ity Insurance naming the customer as additional insured available upon request. Bonding Agent: Bonding Company: Bonding Capacity: Insurance Agent: Insurance Company Liberty Mutual Sierra Summit $5,000,000 Wilshire Insurance Agency Great Div:de Insurance Company Corporate Office: 14000 E. Valley Blvd., Industry CA 91746 5 of6 References The following references have knowledge of our firm's recent work performing pump station inspection and maintenance, scheduled catch basin and CDS cleaning, trouble drain and spill emergency response services, and installing storm drain BMPs. Ramon Menjivar was the assigned Project Manager for these contracts: Caltrans (2012 — Present) 100 S. Main Street Los Angeles, CA 90012 2131620-6318 Roger Castillo City of Long Beach (2005 — Present) 1651 San Francisco Ave Long Beach, CA 90813 Art Cox 5621570-6384 City of Dana Point (1999 — 2011) 33282 Golden Lantern Dana Point, CA 92629 Robert French 9481248-3589 Sincerel , Daniel C. Perry Vice President 62611961-9326 Office 6261961-3166 Fax 6261890-7071 Cell dan—p@pnitedpumping.com Corporate Office: 14000 E. Valley Blvd., Industry CA 91746 6 of 6 Justin Welham Sales Representative United Storm Water, Inc, Experience Since 2000 40 HR OSHA HAZWOPER Certification, 2009, refresher annually 40 HR Hazardous Materials and Safety in the Workplace Training Program, 2009 30 HR OSHA Training in Construction Safety and Health, 2009 24 HR SWPPP Certification, 2009 CPR/First Aid1AED Certification, 2012 Completion of e-RAILSAFE System program and background check, 2009 Caltrans Traffic Control training 2009 24 HR Permit Required Confined Space Rescue, 2010 Excavation and Trenching for Competent Person 2012 Management Experience Mr. Welham joined United in 2008 after eight years of owning his own business in the storm water industry. In this position he developed and expanded a storm drain maintenance company from the ground up to over 100 clients serviced. He managed labor force in completing a variety of jobs in a timely and effective manner. Performed all facets of running a business, including: human resources, payroll, accounting, A1P, AIR, proposals, marketing, regulation compliance, insurance requirements and job costing. Mr, Welham's current responsibilities within United Storm Water include those of Sale Representative. In his position as Sale Representative he performs job walks, provides quotes and plans projects, oversees contracts, and coordinates with his customers to ensure their satisfaction. He is skilled in reading and interpreting techn;cal drawings, is detail oriented, and has strong oral and communication skills and the ability to work independently. Mr. Welham is also results -oriented with the ability to coordinate multiple projects and teams simultaneously, coupled with the sk'll to effectively manage staff of all levels and diverse backgrounds. Recently Completed Projects 1. City of Newport Beach (2004 to 2008)—Managed and coordinated all service requests as contracted for storm drain maintenance. Includes cleaning of approximately 17,000 linear feet of V=Ditch per year, cleaning of approximately 3,500 catch basins per year. 2. City of Perris (2010 to Present) --Managed and coordinated all service requests as contracted for storm drain maintenance. Included CCTV inspection of storm drain lines, and general cieaning and maintenance of storm drain pipes (17,000 linear feet), (1500) storm drain catch basins and filters, (25) CDS units, and installation of BMP devices. 3. Terranea Resort (2010 to Present) --Managed and coordinated all service requests for storm drain maintenance including 7 story water fitter vault and 45 catch bas;ns. Insta'led DrainPac catch basin filters in 45 catch basins and recharged 360 media filters. Other Career Highlights • Arizona Pipeline, Long Beach (2011)—Managed, coordinated and supervised four crews performing vacuum air excavatAn of 45 holes 8 feet in diameter and 15' deep for Southern California Edison power pole footings • Cal Trans (2011-2012)—Managed, coordinated, and supervised vacuum excavation services for 9 Cal Trans districts averaging about 160 pothole locates a month. • United Storm Water (2010)— Devised an innovative in-house process of recharging storm drain filtration media. Ramon Menjivar Senior Project Manager Experience Since 1999 CPR & First Aid Training Bloodbome Pathogens Training 40 -Hour HAZWOPER Training Confined Space Entry & Rescue Certification Traffic Control Training Per Caltrans Standards DOT HM -126F, HM -180 & HM -181 Certification Forklift Operator Certified SCBA Certified Management Experience With experience at United Storm Water since '1999, Mr. Menjivar entered his position as Senior Project Manager after advancing from 6 years of field experience as a Technician, and 2 years of experience as Fabrication and Installation Manager. Mr. Menjivar's management experience includes the organization of road closure permits, projects involving hazardous material remediation, supervising tank removal and tank cleaning projects, pump house cleaning, sewer and storm drain cleaning, and development and installation of United fabricated structural Best Management Practices (BMPs). Mr. Menjivar is also noted for demonstrating leadership through professionalism, job ownership, commitment, teamwork, ethical behavior, and well-rounded project experience. Recently Completed Proiects 1. Los Angeles County Department of Public Works (2012 to Present)— Serves as Project Manager for inspecting and cleaning 6,800 storm drains approximately 8 times per year, and BMP replacement as needed. This contract includes the management of all extracted storm drain waste, reporting of the weight and volume of waste extracted from each drain, providing the customer with a database, waste profiling, and disposal. This contract is currently funded for $3,500,000 annually. 2. Caltrans— Serves as Project Manager for inspecting and cleaning approximately 7,200 storm drains yearly, performing pump house inspection 52 and maintenance and providing both trouble drain and spall emergency response services as required. This contract includes traffic control including road closures, the management of all extracted storm drain waste, reporting of the weight and volume of waste extracted from each drain, providing the customer with a database, waste profiling, and disposal. This contract is currently funded for $3,200,000 annually. 3. City of Long Beach (2005-Present)—Serves as Project Manager for inspecting and cleaning 3,800 storm drains once a year, performing pump house inspection and maintenance, providing both trouble drain and spill emergency response services, and installing DrainPacsTM Storm Drain Filter inserts, Automatic Rectractable Screen Covers and Connector Pipe Screens. This contract includes the management of all extracted storm drain waste, reporting of the weight and volume of waste extracted from each drain, providing the customer with an MSAccess database, waste profiling, and disposal. This contract is currently funded for $500,000 annually. 4. City of Tustin (2003-Present)—Serves as Project Manager for city wide catch basin cleaning and installation of storm drain devices (automatic retractable screens, connector pipe screens, DrainPac). 5. City of Dana Point (1999-Present)—Served as Project Manager for installing 520 DrainPacTM Storm Drain Filter Inserts throughout the City. The DralnPacsTM are cleaned four times a year and the contract also includes the management of approximately 55 tons of storm drain waste, reporting of the weight and volume of waste extracted from each drain, providing the customer with an MSAccess database, waste profiling, and disposal. This contract is currently funded for $277,930 annually, Career Highlights • County of Los Angeles (2002 -2005) ----Served as a Project Manager to install and clean over 600 DrainPacs"m throughout Los Angees County. The DralnPacsr" were cleaned after every rain event of 1.4" or more and every three months during the dry season not to exceed 90 days without cleaning. This contract required that the extracted waste from each drain be sorted, measured, and weighed for the Trash and Litter Total Maximum Daily Load (TMDL) study and included the management of 400 tons of storm drain waste. This contract was funded for $250,000 annually. • Los Angeles Gateway Region (2010-2011)—Served as Project Manager for retrofitting 10,586 storm drains by removing existing BMPs and replacing them with ARS and CPS units within 16 cities who discharge into the Los Angeles River. United Storm Water was subcontracted by Bubalo Construction wherein Unled's products were fabricated and installed {jointly for CPS only) using United provided materials. This contract included the management of extracted storm drain waste, providing the customer with a database of drain sizes and installation locations, waste profiling, and disposal. This contract was funded for $ 4,900,000. Og LY�� �a`*u AGENDA STAFF REPORT "LIF04,, .: DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City Manager PREPARED BY: William Stracker, Interim Director of Public Work /City 9 En inee Lorry Hempe, Public Works Special Projects Manager SUBJECT: Appointment of a Member and Alternate Member to the Governing Board of the Los Angeles Gateway Region Integrated Regional Water Management Authority Recommendation: Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL APPROVING THE APPOINTMENT OF THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO SERVE AS THE MEMBER AND PUBLIC WORKS SPECIAL PROJECTS MANAGER TO SERVE AS AN ALTERNATE MEMBER TO THE GOVERNING BOARD OF THE LOS ANGELES GATEWAY REGION INTEGRATED WATER MANAGEMENT AUTHORITY." Background: On October 5, 2010, the City Council approved Resolution No. 2010.208 authorizing the City to join the Los Angeles Gateway Region, Integrated Regional Water Management Authority (Gateway Water Management Authority). The Joint Powers Agreement for this organization calls for each member public agency to appoint a member and alternate member to the Governing Board. The governing body of the Gateway Water Management Authority is the Governing Board. Discussion & Analysis: The Gateway Water Management Authority was formed to jointly prepare and/or adopt a regional plan for the management of water resources, and for the implementation and operation of qualified projects or programs, and/or the preparation of qualified reports and studies. AGENDA ITEM 2J Currently, entities that have signed on as members of the Gateway Water Management Authority are: Artesia, Bell, Bell Gardens, Bellflower, Cerritos, Commerce, Cudahy, Downey, Hawaiian Gardens, Huntington Park, La Mirada, Lakewood, Long Beach, Lynwood, Maywood, Montebello, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon, Whittier, and Central Basin Municipal Water District and Long Beach Water Department water agencies. At this time, staff could not verify if the City Council made an appointment to the Governing Board of the Gateway Water Management Authority. To ensure that an appointment is made, staff requests that the City Council makes a formal appointment for a member and alternate member to represent the City and to vote on policy decisions of the Gateway Water Management Authority. Fiscal Impact: There is no financial impact associated with the recommendation on this report. Coordinated With: Finance Department City Attorney City Manager's Office RESOLUTION. A RESOLUTION OF THE CITY COUNCIL APPROVING THE APPOINTMENT OF THE DIRECTOR OF PUBLIC WORKS/CITY ENGINEER TO SERVE AS THE MEMBER AND PUBLIC WORKS SPECIAL PROJECTS MANAGER TO SERVE AS AN ALTERNATE MEMBER TO THE GOVERNING BOARD OF THE LOS ANGELES GATEWAY REGION INTEGRATED WATER MANAGEMENT AUTHORITY WHEREAS, on October 5, 2010, the City Council approved Resolution No. 2010.208 authorizing the City to join the Los Angeles Gateway Region, Integrated Regional Water Management Authority (Gateway Water Management Authority); and WHEREAS, the Gateway Water Management Authority was formed to jointly prepare and/or adopt a regional plan for the management of water resources, and for .the implementation and operation of qualified projects or programs, and/or the preparation of qualified reports and studies; and WHEREAS, the Joint Powers Agreement for the Gateway Water Management calls for each member public agency to appoint -a member and alternate member to the Governing Board; and WHEREAS, at this time, staff could not verify if the City Council made an appointment to the Governing Board of the Gateway Water Management Authority; and WHEREAS, a formal appointment for a member and alternate member provides representation for the City to vote on policy decisions of the Gateway Water Management Authority. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS: Section 1. That the City Council appoints the Director of Public Works/City Engineer to serve as the member and Public Works Special Projects Manager as alternate member to the Governing Board to represent the City. Section 2. That this resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this 4t" day of November, 2014. ATTEST: Maria Quinonez City Clerk APPROVED AS TO FORM: David A. Garcia City Attorney Aide Castro Mayor J. Arnoldo Beltran City Manager APPROVED AS TO CONTENT: William Stracker Director of Public Works/City Engineer rd THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER MANAGEMENT AUTHORITY THIS JOINT EXERCISE OF POWERS AGREEMENT ("Agreement"), dated for reference as of , is entered into by and between the Cities of Bell Gardens, Bellflower, Cerritos, Commerce, Downey, Lakewood, Long Beach, Lynwood, Norwalk, Paramount, Pico Rivera, Santa Fe Springs, Signal Hill, South Gate, Vernon, Whittier, and the Central Basin Municipal Water District, and the Long Beach Water Department, et al., all of which are municipal corporations. Each of the foregoing are sometimes referred to herein as "Member", or collectively as "Members." RECITALS (i) Each party to this Agreement is a "local public agency", as defined in the Integrated Regional Water Management Planning Act of 2002, California Water Code Section 10530, et seq. ("IRWMPA"). As of the effective date of this Agreement, all Members function within the County of Los Angeles. (ii) Each Member is a "public agency", as defined in the Joint Exercise of Powers Act, California Government Code Section 6500, et seq., and all are authorized to enter into this Joint Exercise of Powers Agreement in order to exercise powers common to these public agencies. (iii) It is the intent of the Members in entering into this Agreement to create a "regional water management group", as defined in and authorized by the IRWMPA, in order to create a regional water resources management plan that will protect and enhance regional water supplies, and to otherwise further the purposes of the IRWMPA, with respect to the Members' jurisdictional areas (collectively, "Gateway Region") and can also perform other regional responsibilities for water development and management, as described herein. AGREEMENT NOW, THEREFORE, in consideration of the promises, terms, conditions and covenants contained herein, the parties agree as follows: 1. Recitals Incorporated. The recitals set forth above, are hereby incorporated by reference and made a part of this Agreement. 2. Purposes. This Agreement is made pursuant to the provisions of the Joint Exercise of Powers Act, relating to the exercise of powers common to the Members. The purpose of this Agreement is to jointly exercise the powers set forth herein as to the Gateway Region, and, acting as a "regional water management group", to jointly prepare and/or adopt a "regional plan" for the management of water resources, and for implementation and operation of "qualified projects or programs", and/or the preparation of "qualified reports and studies", as those quoted terms are defined in the IRWMPA. In accordance with the IRWMPA, the regional water resources management plan may more specifically address any of the matters set forth and more folly described in California Water Code Section 10540(c) including, but not limited to, the following: ground water management planning; urban water management planning; the preparation of a water supply assessment; the planning, construction or modification of a flood management project; the planning, construction or modification of a water recycling project; the planning, construction or modification of a domestic water supply facility to meet safe drinking water standards; the planning, construction or modification of a drainage water management unit, and/or the implementation of a water conservation program. Notwithstanding the citation of specific legal authority for the foregoing, the Joint Powers Authority may exercise any other statutory authority which may now exist or be subsequently enacted to deal with ground water, storm water, water recharge, water recycling, water supply, water drainage, water conservation or any related urban water management subject within the purview of local or regional water agencies. 3. Establishment. Pursuant to the Joint Exercise of Powers Act (Government Code Sections 6600, et. seq.), there is hereby established a Joint Powers Authority which shall be a regional water management group and a public entity separate from the parties to this Agreement. The name of such entity shall be the Los Angeles Gateway Region Integrated Regional Water Management Authority ("Authority"). The Authority shall carry out its functions through a Governing Board, as described in this Agreement. 4. Term of Agreement. This Agreement is effective as of the latest date by which at least three (3) Members, two of which have statutory authority over a water supply, have adopted resolutions by their legislative bodies approving joining the Authority and thereafter having executed this Agreement, and shall continue in full force and effect for so long as no less than three (3) such Members remain, or until terminated by unanimous consent, provided that all liabilities of the Authority have been satisfied and all assets of the have been distributed. 5. Restriction on Exercise of Powers. Pursuant to and to the extent required by California Government Code Section 6509, the Authority shall be restricted in the exercise of its powers to the same extent as the City of Long Beach is restricted in its exercise of powers hereunder; provided that, if the City of Long Beach shall cease to be a Member, then the Authority shall be restricted in its exercise of powers to the same extent as the City of Downey is restricted in its exercise of powers hereunder; in that the aforesaid cities are charter cities with statutory authority over a water supply. 6. Governing Board. The governing body of the Authority shall be the Governing Board which shall be made up of one representative from each Member public agency, but such representative need not be a member of the legislative body of such public agency if approved by resolution of the legislative body of the Member. The Governing Board shall oversee the activities of the Authority and shall act consistent with and in furtherance of the purposes of this Agreement and the Authority, as specified in Section 2, above. (a) Appointment. The legislative body of each of the Member public agencies shall appoint one member of the Governing Board and one alternate Board member. If neither the Governing Board member nor the Member's alternate can attend a scheduled meeting, the Member public agency may designate in writing a representative for that meeting who may attend and participate in that meeting as if he or she was a Governing Board member. (b) Term of Members. Each member and alternate member of the Governing Board shall serve a two-year term. Board members and alternates may be removed at any time by the appointing legislative body. Vacancies shall be filled in the same manner as the original appointment. (c) Compensation. Governing Board members shall receive no compensation for attending required meetings. (d) Voting. Each Governing Board member shall have one (1) vote. If a Board member cannot attend a meeting, the alternate attending shall be fully empowered to act as the Governing Board member for the meeting so attended. Voting shall require a majority or super -majority vote as provided below in Section (g). (e) Responsibilities. It shall be the responsibility of the Policy Board to: (1) Determine general policy for Authority activities. (2) Act on behalf of all Members in adopting strategies to pursue the purposes of the Authority, as set forth in Section 2 of this Agreement. (3) Approve a budget to expend funds necessary to exercise the powers and achieve the purposes of the Authority, as set forth in this Agreement, and as otherwise provided by law. A super -majority vote shall be required to adopt a budget or assess the contribution of costs or to purchase or long-term lease any real property. (4) Ensure that projects and programs that are undertaken are in the best interest of the residents served by the Authority. (5) Authorize expenditures of funds in accordance with budget and any purchasing procedures adopted by the Governing Board. (6) Share costs equally among the Members, except as otherwise provided herein. (7) Approve or deny applications from local public agencies for admission to the Authority or.expel a member from the Authority, which shall require a super - majority vote of the Board and approval by the legislative bodies of the Members pursuant to Sections 13, 16 and 17. (8) Adopt by-laws, rules and regulations governing operations of the Authority. (9) Appoint such ad hoc or standing committees of its Members as it may deem appropriate, all in uniformity with the Ralph M. Brown Act (Sections 54950 et seq.) (f) Meetings. The Governing Board shall conduct regular and special meetings in accordance with the Ralph M. Brown Act, commencing with California Government Code Section 54950, or any successor provision thereto. It shall hold at least one regular meeting in each year and such additional meetings as may be necessary to accomplish the purposes specified herein. Regular meetings hall be held at such location as the Governing Board may determine by Resolution. Minutes shall be kept of all meetings of the Authority and shall be provided to the Members and made available to the public. Meetings shall be conducted in accordance with the most current edition of "Roberts Rules of Order" unless otherwise provided by the Governing Board. (g) Quorum. A majority of the Governing Board must be present to constitute a quorum. No action will be valid unless it has received the affirmative vote of the majority of those Governing Board members present, except where a super -majority vote is specified. Where a super -majority vote is specified herein, it shall mean the affirmative vote of three- quarters (3/4) of the Members of the entire Board. 7. Organization. (a) Officers. The Governing Board shall elect a chair, a vice -chair, and/or such other officers as the Board shall find appropriate. Each officer shall serve for a term of one (1) year unless sooner terminated at the pleasure of the Governing Board. Upon approval by the Governing Board, all contracts, deeds and other official documents on behalf of the Authority shall be executed by the Chair or the Executive Director, and attested to by the Secretary and approved as to form by Lead Agency's legal counsel or other appropriate officer. (b) Employees. The Governing Board may appoint an executive director, controller, clerk, legal counsel or other employees as it deems appropriate and may establish the duties and compensation of such employees. The Governing Board may choose to utilize the services of employees of the Members by appointing a Lead Agency, as described below, and, if required, compensate the Member accordingly, or may directly appoint and employ its own staff. If the Authority directly employs employees, the Governing Board shall adopt a personnel system establishing rules and regulations comparable to the public sector generally. (c) Finances. The Controller of the Authority shall cause an independent annual audit of the Authority's finances to be made by a certified public accountant in compliance with California Government Code Section 6505 or successor authority. The Treasurer of the Authority shall be the depositor and shall have custody of all money of the Authority received from whatever source. The Controller of the Authority shall draw warrants to pay demands against the Authority when the demands have been approved by the Authority by its authorized representative pursuant to any delegation of authority adopted by the Authority. The Treasurer and Controller shall comply strictly with the provisions of statutes relating to their duties, as set forth in the Joint Exercise of Powers Act. (d) Consultants. In addition to hiring employees, the Authority is authorized to enter into contracts and pay consultants pursuant to the Authority's purchasing procedure to perform any work or activity it is empowered to perform hereunder, including for the provision of professional, financial, legal, administrative, technical or other services. (e) Lead Agency. The Governing Board may select from the Members, a Lead Agency for the Authority. In such case, the City Manager or General Manager of the Lead Agency City shall be and act as the Secretary for the Authority and the Director of Finance of the Lead Agency shall be and act as the Treasurer and Auditor of the Authority, pursuant to California Government Code Section 6505.6. Pursuant to California Government Code Section 6505. 1, the Secretary and Treasurer shall have charge of the property of the Authority and each shall file an official bond in the penal sum of Ten Thousand Dollars ($10,000.00) or such additional amount as the Governing Board may establish. By majority vote, the Governing Board may change the Lead Agency at any time. In such event, the officers of the new Lead Agency shall serve as the respective officers of the Authority. (f) Property of the Authority. Pursuant to California Government Code Section 6505.1, the Governing Board may designate an officer or employee, or officers and employees, in addition to the Secretary and Treasurer, to receive, deposit, invest, and disburse the money of the Authority pursuant to California Government Code Sections 6505.5 and 6509.5. The Governing Board shall fix the amount of the official bond to be filed by each such designee. 8. Powers and Functions as a Regional Water Management Entity. Subject to the limitations set forth herein, the Authority, acting through its Governing Board, shall have any and all powers commonly held by the Members, necessary or appropriate to fulfill the purposes set forth in Section 2, above, and to otherwise perform the functions and exercise the powers of a regional water management group pursuant to applicable law. 9. Corporate and Political Powers. For purposes of exercising its authority, and subject to the limitations set forth herein, the Authority shall have all joint powers specified in California Government Code Section 6508 including, but not limited to, any or all of the following: above; (a) To exercise the common powers of its Members pursuant to Section 2 (b) To make and enter into contracts; (c) To employ agents and employees; (d) To acquire, construct, manage, maintain or operate any building, structure, work or improvement; (e) To acquire, hold or dispose of real or personal property; (f) To incur debts, liabilities and obligations and issue bonds, notes, certificates of participation and other forms or evidence of indebtedness; (g) To sue and be sued in its own name; (h) To apply for, accept, receive and disburse grants, loans and other financial aid from any agency of the State of California or the United States of America and to receive donations of property, funds, services and other forms of assistance from persons, firms, corporations or governmental entities; (i) Obtain insurance for the Authority and contract for risk management services authority; 0) Invest money of the Authority in the same manner and on the same conditions as local agencies pursuant to California Government Code Section 53601; (k) To prepare and support legislation related to the purposes of this Agreement; (1) To adopt rules, regulations, policies, bylaws and procedures for the carrying out of the foregoing powers or necessary for the governing of the operations of the Authority; and (m) Exercise all other powers necessary and proper to carry out the provisions of this Agreement. 10. Limitations. The Authority shall not have the power of eminent domain. 11. Expenditures and Contributions. From time to time, the Governing Board may require Member contributions in order to make expenditures necessary to carry out the purposes and functions of the Authority which may include, but are not limited to, retention of consultant(s) to conduct studies and prepare plans, reports and designs, and/or provide management services. Contracts over $100,000 shall require a super -majority vote. Contributions may be assessed against Members on an equal basis, or upon such other basis as may be determined by the Governing Board. Within thirty (30) days of such an assessment by the Governing Board becoming effective, each Member, shall make the required contribution, providing that any member not wishing to make such contribution may, in the alternative, withdraw from the Authority within said period by adopting a resolution of withdrawal by its legislative body. 12. Eligibility for Membership and Admission. Any local public agency that is a member of the Gateway Cities Council of Governments, or that has statutory authority over a water supply with the Gateway Cities Region, may apply to become a member of the Authority and may become a Member upon a super -majority vote of the Governing Board. Upon admission, each new Member shall immediately execute this Agreement. At the time of approval of admission, the Governing Board may request that the new Member make a voluntary payment of any costs incurred by the Authority to date, to the extent the benefit of those costs will be derived or will continue to be derived after the new Member agency has joined the Authority. 13. Accounts, Reports, and Audits. The following procedures shall be followed to ensure strict accountability of all funds of the Authority and to provide for accurate reporting of receipts and disbursements of said funds: (a) The auditor of the Authority shall either prepare or contract with a certified public accountant to prepare an annual audit of the Authority's accounts and records. The minimum requirements for such audits shall be those prescribed by the State Controller for special districts under California Government Code Section 26909 or successor statute and shall conform to generally accepted accounting principles. (b) A report of said audit shall be filed as a public record with each Member and with the County Auditor of the County of Los Angeles. Such report shall be filed within six (6) months of the end of the fiscal year or years under examination. (c) Any additional procedures pertaining to accountability of funds and assets of the Authority, as specified in the Joint Exercise of Powers Act, shall be followed. 14. Obligation for Debts and Liabilities and Distribution of Assets. Except as otherwise provided herein, no Member shall be individually responsible for any of the debts, liabilities or obligations of the Authority, and all such debts, liabilities and obligations shall exclusively be those of the Authority. (a) Indemnification. (1) Each Member agrees to indemnify, defend and hold the Authority and all other Members, and employees, officers and agents of the Authority, free and harmless with respect to any and all claims, liabilities, losses, and damages, including legal fees and expenses, to the extent arising out of or connected with the acts or omissions, or breach or default, of such Member, or any person or entity acting on behalf of such Member, in the performance of any of its obligations under this Agreement. (2) The Authority shall indemnify, defend, and hold harmless, jointly and severally, each of its Members and the Members' officers, officials, employees, agents, and representatives with respect to any loss, damage, injury, claim, litigation, or liability, including attorney's fees and costs, arising out of or in any way related to the creation of operation, functioning, decisions, or actions of the Authority or the Authority's officers, officials, employees, agents, or representatives. (3) The provision of indemnity set forth in this Section shall not be construed to obligate the Authority to pay any liability, including but not limited to punitive tD damages, which by law would be contrary to public policy or otherwise unlawful. (b) Tort Liability. Government Code Section 895.2 imposes certain tort liability jointly upon public agencies solely by reason of such public agencies being parties to an agreement as defined in Government Code Section 895. Therefore, the Member public agencies, as among themselves, pursuant to the authorization contained in Government Code Sections 895.4 and 895.6, each assume the full liability imposed upon it or any of its officers, agents, employees or representatives by law for injury caused by a negligent or wrongful action or inaction, or omission, occurring in the performance of this Agreement, to the same extent that such liability would be imposed in the absence of Government Code Section 895.2. To achieve this purpose, each Member public agency indemnifies and holds harmless each other party and the Authority, for any loss, cost or expense, including reasonable attorney's fees and consultant fees that may be imposed upon or incurred by such other Member public agency or the Authority solely by virtue of Government Code Section 895.2. (c) Funds for Defense. Notwithstanding the provisions of paragraphs (a) or (b), above, by a super -majority vote of the Governing Board, the Board may approve the expenditure of Authority funds to defend, indemnify and hold the Authority, members of the Governing Board, and any employee or agent of the Authority, free and harmless from claims and liabilities arising in connection with their actions taken in good faith, and while within the scope of their duties being performed on behalf of the Authority. (d) Self Insure. The Authority may self -insure or purchase insurance, and/or-, require the Members to self -insure or purchase insurance, in order to comply with any of the defense and indemnity requirements herein. (e) Privileges and Immunities. All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules, all pension, relief, disability, worker's compensation, and other benefits which apply to the activity of officers, agents, or employees of any Member when performing their respective functions within the territorial limits of the Member, shall apply to them to the same degree and extent while engaged in the performance on any of their functions and duties extraterritorially hereunder. 15. Withdrawal by a Member. Subject to the provisions of this section, any Member may withdraw from the Authority by providing the Governing Board no less than thirty (30) days prior written notice including a copy of the initiating resolution by the legislative body of the withdrawing Member. The withdrawing Member shall pay all unpaid contributions that were approved by the Governing Board more than thirty (30) days prior to the date of the notice of withdrawal. No Member may withdraw unless and until it has satisfied any and all outstanding contractual obligations, or other indebtedness for which such Member would otherwise be obligated, in whole or in part, to pay. "Outstanding contractual obligations" includes the obligations for payments on contracts which the Authority has entered into and are legally binding but where additional services will be performed in the future, until the contract has been fully performed. 16. Effect of Termination. Upon termination of this Agreement by the Authority, all of the existing assets shall be divided and distributed for public purposes in such manner as shall be determined by a super -majority vote of the Governing Board provided, however, that this Agreement and the Governing Board shall continue to exist for the purposes of disposing of all claims, administering the distribution of assets, and performing any other functions necessary to conclude the affairs of the Authority. This Agreement may not be terminated so long as the Authority has any outstanding contractual obligations or other indebtedness. 17. Notices. Notices permitted or required to be sent pursuant to this Agreement shall be sent by registered mail, return receipt requested, or reputable overnight delivery service, addressed as follows: To Member public agencies at each Member public agency's official business address, personally addressed to the that agency's Governing Board member; To the Authority at 16401 Paramount Blvd., Paramount 90723, attention: Executive Officer. This address shall be the Authority's official business address. This address may be changed by approval of the Governing Board and the giving of written notice to each Member at their official business address. 18. Amendment. This Agreement may be amended by a super -majority vote of the Governing Board and by a super -majority vote of the legislative bodies of the Members acting by resolution with all such resolutions adopted within 90 days of the action by the Governing Board. 19. Legal Actions. (a) Remedies. The Authority is hereby authorized to take any and all legal or equitable actions, including but not limited to, seeking an injunction and/or specific performance, necessary or permitted by law, to enforce this Agreement. (b) Applicable Law and Forum. The laws of the State of California shall govern the interpretation and enforcement of this Agreement, without regard to conflict of law principles. Legal actions must be instituted and maintained in the Superior Court of the County of Los Angeles, State of California, in any other appropriate court in that county, or in the Federal District Court in the Central District of California. (c) Acceptance of Service of Process. In the event that any legal action is commenced against the Authority, service of process on the Authority shall be made by personal service upon the Executive Director or Secretary of the Authority, or in such other manner as may be provided by law. (d) Waivers. All waivers of any term or condition of this Agreement shall be in writing. No waiver of any term or same term or condition at a different time. 20. Liberal Construction; Severability. In the event of any litigation over the meaning of this Agreement or the authority of any agency of the Authority, this Agreement shall be liberally construed to effectuate its purposes. Should any part, term or provision of this Agreement be decided by any court of competent jurisdiction to be illegal or in conflict with any law of the State of California or federal law, or otherwise be rendered unenforceable or invalid, the validity of the remaining portions and/or provisions shall not be affected thereby. 21. Conflicts of Interest. No officers, official, or employee of the Authority shall have any financial interest, direct or indirect, in the Authority nor shall any such person participate in any decision relating to the Authority which affects his or her financial interests, in violation of any State law or regulation. 22. Books and Records. All books, records, accounts, and documents of the Authority shall be available at any reasonable time to the Directors and, to the extent provided by the California Public Records Act (Government Code Section 6250 et. seq.) shall be public records. This Section does not authorize the release of any confidential documents which are exempt from disclosure under the California Public Records Act or other applicable law or regulations. 23. Principal Office. The principal office of the Authority shall be that of the office of the Executive Director or as from time to time designated by the Board. 24. Successors. This Agreement shall be binding upon all Members and shall inure to the benefit of the successors of each of the Members provided, however, that no Member may assign any right or obligation under this Agreement without the written consent of the Governing Board. 25. Effectuate Counterparts. This Agreement may be executed in counterparts, which together shall constitute the same and entire agreement. 26. Filing with Secretary of State. The Secretary of the Governing Board is directed to file with the office of the California Secretary of State a notice of adoption or amendment of this Agreement within thirty (30) days after the effective date of such adoption or amendment, as required by California Government Code Section 6503.5 and shall file all other official notices as may be required by law. IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. Dated: ATTEST: City Clerk APPROVED TO FORM: City Attorney ul ul: �17i in Mayor IN WITNESS WHEREOF, each of die parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set firth below. Dated:4 P v 0-- ATTEST: �-fe� (��o�C,-� City Clerk APPROVED TO FORM: City Attomey Artesia MEMBER: IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and .attested by its duly authorized officers as of the dates set forth below. Dated: 4 it 3 /10 ATTEST: �-v (I -Q—e City Clerk APPROVED TO FORM: '-� (— 11.1 lam. �-� City. tto y By: y Mayor fy IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. MEMBER: Dated: June 14, 2010 By: Mayor, Raymond Dun on ATTEST: City Clerk, Debra D. Bauchop APPROVED TO FORM: i A torney, Joseph W. Pannone IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below: MEMBER: Central Basin Municipal W Q Dated: �� 7�t / By: General Manager ATTEST: Se Lary APPROVED TO FORM: Legal Counsel MEMBER Dated:September :0, 2007 By: CITY OF CERRITOS Laura Lee, Mayor Q�4��Lz- A:. Jo4hing Triggs, City Clerl IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. MEMBER: Dated: %.I t,• 12 By: ATTEST: la� Rebecca Valdez, CMC, City Clerk TO Bell Doug Willmore, City Manager AttorneyJ It% OA IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. MEMBER: Dated: a 1- By: Mayor ATTEST: City C er APPROVED TO FORM: ty Attorney �-a I'liraja- IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. Dated: 02/02/2010 ATTEST: Linda Kay Oliv' MMC City Clerk .APPROVED TO FORM: MEMBER: Joe uilar Ma Eduardo Olivo City Attorney X �— IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. MEMBER: CITY OF DOWNEY Dated: To 14 as By: RICK TREJO, Mayo ATTEST: KATHLEEN L. MIDSTOKKE, City Clerk a8 ? APPROVED T• . 11 1. _aQVILTIOUR Ma 11 s .} RESOLUTION NO. 039 2012 h A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS, COUNTY OF LOS ANGELES, STATE CF CALIFORNIA, REQUESTING TO JOW THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL WATER AUTHORITY (ALSO KNOWN AS "GATEWAY MANAGEMENT AUTHORITY-) AS AN EX -OFFICIO PARTICIPANT WHEREAS, provisions of the California Water Code Section 10530 et seq., commonly referred to as the Integrated Regional Water Management Planning Act provides for three or more agencies, two of which must have signing authority over water supply, to form a regional water management group to jointly prepare and implement an integrated regional water management plan; and WHEREAS, the City of Hawaiian Gardens has planning and implementation responsibility for various defined elements of such a plan; and WHEREAS, the Gateway Water Management Authority has been formed and has been recognized by the California Department of Water Resources as such as regional water management group; and WHEREAS, participation in the Gateway Water Management Authority offers the City of Hawaiian Gardens opportunities for cooperative planning, resource development, and project implementation with neighboring jurisdiction who share the same watershed and/or the same groundwater basin; and WHEREAS, the Gateway Water Management Authority has applied for several Gateway region funding grants and has implemented several regional projects, including but not limited to a lower Los Angeles River Watershed catch basin retrof►t project funded by a $10 million ARRA grant and the 20x2020 Regional Conservation Alliance project mandated by the State of Califomia; and WHEREAS, the governing board of the Gateway Water Management Authority adopted Policy No. 2012-1, creation of an Ex -Officio Participant on April 12,2012; and WHEREAS, Policy No. 2012-1, does hereby grant Ex Officlo Participation If one or more of the following criteria is met- 1) Have less than 10 full time City employees; 2) Have a 2010 population of less then 10,000 3) Have eliminated 10% of the city's workforce in the last two years; 4) Have General Fund revenues that have not returned to FY2009-2010; or 4) Is less than 2 square mile in area; and WHEREAS, Policy No 2012-1 describes terms of Ex Ofiiclo Participant as; 1) Received full agenda packets and information- 2) Cannot participate on board committees or In closed session of the board; 3l No -rooting power, 4) No financial obligation; 5) One year term to be re-evaluated annually; acid 6LEx Officio Participants status may be terminated by a super-majorKy vote (defined a`s '%,of the governing member) of the Governing Board. G \ 7 NOW, 'THEREFORE, BE IT RESOLVED 8Y THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS AS FOLLOWS: SECTION 1. That the City Council hereby requests to join the Gateway Management Authority as an Ex -Officio participant SECTION 2. The City of Hawaiian Gardens does hereby recognize the Gateway Water Management Authority as the entity in charge of the Gateway Region IRWM planning efforts; SECTION 3. The City of Hawaiian Gardens does hereby authorize the Gateway Water Management Authority to officially list the city as an Ex Officio Participant on all of its documents, website, letterhead, etc. and SECTION 4. The City of Hawaiian Gardens does hereby appoint Ernesto Marquez, City Administrator, as the Ex -Officio Member to the Board and Joseph Colombo, Community Development Director as the alternate Ex -Officio Member to the Board. SECTION 6. The Mayor of the City of Hawaiian Gardens is hereby authorized to execute this resolution indicating its adoption by the City Council; SECTION 6. The City Clerk, or her duly appointed Deputy, Is directed to attest thereto and forward a certified copy of this resolution to Gateway Water Management Authority PASSED, APPROVED AND ADOPTED this 22nd day of May 12. 0' MI I. GOMEZ, MAYOR ATTES . * /' -, /' , ,, � SUE UNDERWOO , CITY CLERK IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. Dated: -10 / 01 /2012 By: / dy Molina, Mayor ATTEST: Ros a Ramirez, City Cle APPROyED TO FO Francisco Le , CIKAttorney Huntington Park IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. DATED: July 24, 2007 APPROVED AS TO FORM City Attorney CITY OF LAKEWOOD JN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed .and attested by its duly authorized officers as of the dates set forth below. DATED: j4h 9 , 2,60 $' MEMBER: CITY Or LONG BEACH 0'—Ow— P�ATRIft WEST CITY MANAGER This Agreement is approved as to form on 1Z4 , 2008, ROBERT E. SHANNON, City Attorney By: AW C, wG D4ty IN WITNESS WHEREOF, each of .the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. DATED:_ N Ove f1Je,r MEMBER: LONG BEACH WATER DEPARTMENT KEVIN L. WATTIER GENERAL MANAGER This Agreement is. approved as to form on �� ' , 2007. ROBERT E. SHANNON, City Attorney By.' G Principal Deputy IN WITNESS VvWEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authofized officers as of the dates set forth below. MEMBER: G (+i ` Civ 1, y , W 04 Dated: Mayor ATTEST: } f City Clerk IN WITNESS WHEREOF,- each of the pprtios hereto have :caused this Agreement to be executed and attested 'by its duly authorized offices - at of the dates set forth .below: DATED: ATTEST'. Theresa Devdy, City Clerk APPROVED AS TO'FORM Steven L. Dorsey, City A*ney CITY OF'NORWALK. BY, Rick Ramirez'Mayor IRWMPA Agreement Page 11 IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. MEMBER paramount Dated: sept. 4, mol By: CITY O� RAMOUNTr Peggy Lemo , ,'Mayor H:\Public\Norks\Len\Agreeinents\LA Gateway IRWMA.doc IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. MEMBER: Dated: By: Gracie Gallegos President ATTEST: Daryl A. Betancur, CMC Authority Secretary APP OVED TO FORM: Arnold M. Alvarez- _ lasman Authority Counsel CI tF-'iv� rC� Pico Rivera Water Authority l .IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. Zo P _.l Q.M r 1 ATTEST: `hj"'-0cou City Clerk APPROVED AS TO FORM City Attorney .,f., IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. MEMBER By: &alai Dated: 7 aZ% Q " CITY OF SIGNAL HILL Tina L. Hansen Mayor Approved as to Form: Davi eshire, City Attorney Aleshire & Wynder, LLP JAN -22-2866 16=46 P. wlw IN WITNESS WHEREOF, each of the parties hereto has caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. MEMBER South Gate Dated: By: ATT ST: „1 Carmen Rvalos, City Cley (SEAL) APPROVED AS TO FORM: CGW(�V\-- aui F. Salinas, City Attorney CITY OF SOUTH GATE H. (601) De Witt, Mayor 11 TOTAL P.03 24. Successors. This Agreement shall be binding upon all Members and shall inure to the benefit of the successors of each of the Members provided, however, thatno Member may assign any right or obligation under this Agreement without the written consent of the Governing Board. 25. Effectuate Counterparts. This Agreement 'may be executed in counterparts, which together shall constitute the same and entire agreement. 26. Filing with Secretary of State. The Secretary of the Governing Board is directed to file with the office of the California Secretary of State a notice of adoption or amendment of this Agreement within thirty (30) days after the effective date of such adoption or amendment, as required by California Government Code Section 6503.5 and shall file all -other official notices as may be required by law. IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. City: Dated City of Vernon eom C. Malbur, Mayor A ST: Manuela Giron, City(Clerk. Authority.- Dated: uthority: Dated: PPRO. D AS TO FORM: J •ison, City Attorney Southeast Water Coalition Joint Powers Authority Chairman, Board of Directors A'I'TEST: Secretary APPROVED AS'TO FORM: SEWC JPA Counsel IN WITNESS WHEREOF, each of the parties hereto have caused this Agreement to be executed and attested by its duly authorized officers as of the dates set forth below. CITY OF TTIER By: Date:' Owe ewcomer, Mayor ATTEST: By: Date: i�'� Kathryn A. Marshall, ity Cle-Treasur. FIX Date: DATE: TO: APPROVED BY AGENDA STAFF REPORT November 4, 2014 Honorable Mayor and Members of the City Council J. Arnoldo Beltran, City Manager PREPARED BY: Deborah L. Jackson, Director of Public Relations SUBJECT: Consideration to Issue a Request for Qualifications from Qualified Firms to Conduct an Audit of all Motels in the City of Lynwood Recommendation: Staff recommends that the City Council consider the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO ISSUE A REQUEST FOR QUALIFICATIONS FROM QUALIFIED FIRMS TO CONDUCT AN AUDIT OF ALL MOTELS IN THE CITY OF LYNWOOD". Background: According to records from the City Business License Division there are twenty-two (22) motels in the City. Various quality of life issues continue to plague the City as a result of questionable business activities at some of these motels. Discussion & Analysis: Chapter 3 of the Lynwood Municipal Code allows for the City and/or law enforcement to inspect registration records and daily summary sheets which in accordance with the Municipal Code these records should be available at all times for inspection. This audit will include the inspection of all registration information, daily summary sheets, registration retention records and posting of identification of the operator of the business. Fiscal Impact: If this RFQ is authorized by City Council staff will bring back an agenda item with costs associated with this audit. 3ENDA ITEM Coordinated With: City Attorney's Office Finance Department Sheriff's Department Attachment: Chapter 3 (LMC) — Hotel/Motel Occupancy RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING STAFF TO ISSUE A REQUEST FOR QUALIFICATIONS FROM QUALIFIED FIRMS TO CONDUCT AN AUDIT OF ALL MOTELS IN THE CITY OF LYNWOOD WHEREAS, according to City records there are twenty-two (22) motels in the City of Lynwood; and WHEREAS, various quality of life issues continue to plague the City relative to possible violations of the Municipal Code; and WHEREAS, Chapter 3 of the Lynwood Municipal Code allows for the inspection of registration records and daily summary sheet which in accordance with the Municipal Code should be available for inspection at all times by the City and/or law enforcement; WHEREAS, audits will include the inspection of all registration information, daily summary sheets, registration retention records, and posting of identification of the operator of the business. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER, AND RESOLVE THE FOLLOWING: Section 1. That the City Council authorizes staff to issue a Request for Qualifications to receive statements of qualifications from qualified firms to conduct an audit of citywide motels. Section 2. That the City Clerk shall certify as to the adoptions of this Resolution. Section 3. That this Resolution becomes effective immediately. PASSED, APPROVED and ADOPTED this 4t" day of November, 2014. Aide Castro, Mayor ATTEST: Maria Quinonez City Clerk APPROVED AS TO FORM: David Garcia City Attorney J. Arnoldo Beltran City Manager APPROVED AS TO CONTENT: Deborah L. Jackson, Director Public Relations Department STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the above and foregoing Resolution was duly adopted by the City Council of the City of Lynwood at its regular meeting held in the City Hall of said City on the day of 2014, and passed by the following vote: AYES: NOES: ABSTAIN: ABSENT: Maria Quinonez, City Clerk STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No. in my office and that said Resolution was adopted on the date and by the vote therein stated. Maria Quinonez, City Clerk Section 3-31 HOTEL/1VI0TEL OCCUPANCY: (4 hits) 3-31 HOTEL/MOTEL OCCUPANCY: 3-31.1 Definitions: As used in this section: City shall mean the city of Lynwood. Guest shall mean any person who occupies a "guestroom" in a hotel, as defined in this subsection. Guestroom shall be defined as any portion of a hotel which is designed or intended for occupancy by a person for temporary lodging or sleeping purposes, including, but not limited to, suite, room, or bed. Page 1 of 4 Hotel means any public or private space or structure for living therein, including, but not limiting to, any inn, motel, tourist home or house, motel rooming house, mobilehome or other living place within the city, offering the right to use such space for sleeping or overnight accommodations wherein the owner or operator thereof, for compensation, furnishes such right of occupancy to any occupant. Occupancy means the use or possession, or the right to the use or possession of any room or rooms or portions thereof, in any hotel for dwelling, lodging or sleeping purposes. Operator means the person, as either an individual or other entity, who is proprietor of a hotel, whether in a capacity of owner, lessee, sublessee, and mortgagee in possession, licensee or any other capacity. Where the operator performs his or her functions through a managing agent of any type or character other than an employee, the managing agent shall also be deemed an operator for the purposes of this section and shall have the same duties and liabilities as his or her principal. Compliance with the provisions of this section by either the principal or the managing agent shall, however, be considered to be compliance by both. . Rent means the consideration charged, whether or not received, for the occupancy of space in a hotel valued in money, whether to be received in money, goods, labor or otherwise, including all receipts, cash, credits, and property and service of any kind or nature, without any deduction therefrom whatsoever. http://www.codepublishing.coria/dtSearch/dtisapi6.dll?cmd=getdoc&DocId... 4/14/2014 Section 3-31 HOTEL/1VI0TEL OCCUPANCY: Page 2 of 4 Sheriffs department means the Los Angeles County sheriff's department, or any other successor law enforcement agency. (Ord. #1567-A, §1) 3-31.2 Registers: a. Required: No operator shall let or assign for any guestroom to any guest, until after such guest provides all of the information in subsection 3-31.2b of this section. b. Register Information: Every operator of any hotel shall keep a register in which the following shall be entered: 1. The name and address of every person who is entitled to occupy each guestroom; 2. A copy of photograph identification such as a California driver's license; and 3. The total number of people who are entitled to occupy each guestroom; and 4. The hour, day, month, and year of arrival and departure of each named guest; and 5. The room number or other identifying symbol of location of the guestroom rented or assigned to each named guest; and 6. The daily rate charged and amount collected for rental of the guestroom assigned to each named guest. c. Daily Summary Sheets: The operator of each hotel within the city shall maintain a daily summary sheet for each day the hotel is open for business containing, at a minimum, the following information: 1. The name of at least one person entitled to occupancy of each guestroom which is rented or occupied that day; and 2. The room number; and 3. The daily rate and amount paid for the rental of the room; and 4. The number of the registration card applicable to the rental of the guestroom; and 5. The guest's vehicle license number, make and model, if any. d. Register Retention: http://www.codepublishing.com/dtSearch/dtisapi6.dll?cmd=getdoc&Docld... 4/14/2014 Section 3-31 HOTEL/MOTEL OCCUPANCY: Page 3 of 4 1. Every operator of a hotel shall keep the register, which is required under subsection 3-31.2a of this section, available and in good condition for a period of not less than three (3) years from the entry of all required guest information. 2. The register may be maintained in the form of registration cards, provided all requirements of this section are otherwise met. Registration cards shall bear consecutive numbers which shall be preprinted on the registration cards by a print shop or manufacturer of the cards. e. Right Of Inspection: 1. Registration records and daily summary sheets shall be available at all times for inspection by any member of the sheriff's department or any authorized or designated representative of the city of Lynwood. 2. No person shall alter, deface or erase such a register so as to make the information recorded therein illegible or unintelligible. f. Registration Under False Name: It shall be unlawful for any person to register at any hotel in the city under the name of any other person, or of a fictitious person, or to sign or cause to be signed, any assumed false or fictitious name, or any name other than the true and correct name of the person so registering or so signing or causing his/her name to be signed. g. Registration Under False Address: It shall be unlawful for any person to register at any hotel in the city under an address other than their own. (Ord. #1567-A, §1) 3-31.3 Posting Of Identification Of Operator: a. The name, business address and business telephone number of the operator must be posted in a conspicuous location in the hotel registration and/or lobby area. The operator must provide to employees of the hotel a telephone number where the operator or his or her representative may be reached during any time the hotel is in operation. Failure to post or to provide the information required in this section is punishable pursuant to subsection 3- 31.6 of this section. (Ord. #1567-A, §1) 3-31.4 Hourly Rates: No owner of any hotel shall charge or accept money or other consideration by an hourly rate or any rate less than that which is charged or accepted for one full day's accommodation within any twenty four (24) hour period. No guestroom shall be rented more than once in any twenty four (24) hour period. (Ord. #1567-A, §1) http://www.codepublishing.com/dtSearch/dtisapi6.dll?cmd=getdoc&DocId... 4/14/2014 Section 3-31 HOTEL/MOTEL OCCUPANCY: Page 4 of 4 3-31.5 Letting Of Room To Person Under The Age Of Eighteen Years Prohibited: Letting of rooms to persons under the age of eighteen (18) years is prohibited. Any operator of any hotel in the city shall not allow any room or rooms to be occupied by any person under the age of eighteen (18) years, unless such person is accompanied by his or her parent, parents, legal guardian, or other recognized adult individual with responsibility. (Ord. #1567-A, §1) 3-31.6 Violations; Penalties: Any person, including any hotel operator, who violates any provision of this section shall be guilty of a misdemeanor. Each offense shall be punishable by a fine of not more than one thousand dollars ($1,000.00) or by imprisonment in the county jail for not more than six (6) months, or both. Each day during any portion of which any violation of any provision of this section is committed, continued or permitted, shall constitute a separate offense. (Ord. #1567-A, §1) 3-31.7 Nonexclusive Remedy: This section is not the exclusive remedy available to the city for regulating hotels and shall be in addition to other regulatory codes, statutes and ordinances enacted by the city, the state, or any other governmental entity or agency having jurisdiction. (Ord. #1567-A, §1) The Lynwood Municipal Code is current through Ordinance 1656, passed January 15, 2013. Disclaimer: The City Clerk's Office has the official version of the Lynwood Municipal Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited a bove. City Website: http://www.lynwood.ca.us/ (http://www.lynwood.ca.us/) City Telephone: (310) 603-0220 ext. 210 Code Publishing Company (http://www.codepublishing.com/) http://www. codepublishing. com/dtS earch/dtisapi6. dll?cmd=getdo c&DocId... 4/14/2014 AGENDA STAFF REPORT DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: Arnoldo Beltran, City Manager PREPARED BY: Bruno Naulls, Project Manage . SUBJECT: Construction Contract Award for the Lynwood Linear Park Project Recommendation: Staff recommends that the Lynwood City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONSTRUCTION CONTRACT FOR THE DEVELOPMENT OF THE LYNWOOD LINEAR PARK PROJECT TO CS LEGACY CONSTRUCTION, INC. AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT" Background: On June 15, 2012, the City of Lynwood (City) received a grant award in the amount of $4,949,957 as part of the State of California's (State) Proposition 84, the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006. The grant award funds the design and construction of the Lynwood Linear Park project. The project consists of the development of a five (5) block linear sustainable park and open space with various amenities including a dog park, community garden, bioswale, community mosaic, and, fitness and playground areas accessible to the residents of Lynwood. On March 4, 2014, the City of Lynwood awarded a contract to SWA Group to complete the design, plans and specifications for the Lynwood Linear Park Project. On September 2, 2014 the City Council approved the adoption of the plans, specifications, and contract documents and authorized solicitation of construction bids. On September 16, 2014, the City awarded a contract to Onward Engineering to provide construction management services for development of the Linear Park. On October 7, 2014, a Notice Inviting Bids from construction firms was published AGENDA ITEM. l3 for two consecutive weeks on the City's website; in two local newspapers; and a website known as the McGraw-Hill Dodge Report which promotes postings of construction projects. The mandatory pre-bid meeting was held October 16, 2014, in the City's Council Chambers. Ten (10) contractors attended the meeting. The bid opening was held on October 27, 2014, in the City Council's Chambers. The following bids were received: COMPANY NAME BID AMOUNT CS Legacy Construction, Inc. Original $4,683,315.90 Corrected $4,683,273.78 Los Angeles Engineering, Inc. $4,761,206.05 Kasa Construction $7,075,738.15 Discussion & Analysis: The Construction Manager conducted an analysis of the submitted bids for compliance with the project specifications. Upon review of the apparent lowest bid, submitted by C.S. Legacy Construction, Inc., minor mathematical errors and irregularities were identified in the written unit prices presented in the bid schedule. However, the total written prices were correct. C.S. Legacy Construction, Inc. was notified of the irregularities and issued a letter indicating that the irregularities were clerical and minor mathematical errors. The irregularities were brought to the attention of the City Attorney who opined (per California Public Contract Code §5100 et seq. and per §1.2.11 "Discrepancies in Bids" found in the Linear Park Project Specifications) that the unit price irregularities were the result of clerical errors and that the total written price of the bid was correct. The bid analysis and correction of minor mathematical errors and the unit prices clarification results in a reduction of the project bid amount: Bid amount read at Bid Opening on 10/27/2014 $4,683,315.90 Revised Bid Amount after Analysis $4,683,273.78 Result -$42.12 The irregularities, including .minor mathematical errors were inconsequential and posed no material change to C.S. Legacy Construction, Inc.'s original bid submittal. Thus, C.S. Legacy Construction, Inc. is the lowest responsible bidder with a corrected bid amount of $4,683,273.78. C.S. Legacy Construction, Inc., and all of the subcontractors included in the bid submittal possess current and valid California State Contractor's licenses verified through the California State Contractor's License Board. All are in good standing. References have been checked and C.S. Legacy Construction, 'Inc., has satisfactorily completed the projects identified in the referenced jurisdictions. Staff recommends awarding the contract to CS Legacy Construction in the amount of $4,683,273.78 and that the City Council waive all bid irregularities. The construction cost estimate (Engineer's Estimate) was $4,698,208. The cost estimate also included $974,360 in possible deduct options which could bring down`the final construction cost. Fiscal Impact: The funds for the construction of the Linear Park are provided for through a grant from the State Proposition 84, the Safe Drinking Water, Water Quality and Supply, Flood Control, River and Coastal Protection Bond Act of 2006. Additional funds have been allocated for art design and ADA curb ramps. This project will not impact the City's General Fund. Coordinated with: City Manager's Office City Attorney Finance & Administration Department Public Works Department Development Services Department Recreation and. Community Services Department Attachments: Attachment A: Resolution Attachment B Draft Agreement Attachment C: Notice Inviting Bids Attachment D: Bid Sheet Attachment E: Letter from C.S. Legacy Construction, Inc. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AWARDING A CONSTRUCTION CONTRACT FOR THE DEVELOPMENT OF THE LYNWOOD LINEAR PARK PROJECT TO C.S. LEGACY CONSTRUCTION, INC. AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT WHEREAS, the City wishes to construct various recreational and open space improvements along the. south side of Femwood Avenue between Bullis Road and Atlantic Avenue and proposed as Lynwood Linear Park; and WHEREAS, on June 15, 2012, the California State Parks' Office of Grants and Local Services (OGALS) awarded the City of Lynwood a grant for the . construction of the Lynwood Linear Park Project in the amount of $4,949,957; and . WHEREAS, on September 4, 2012, the City Council adopted Resolution Number 2012.178 approving the implementation of the Lynwood Linear Park Project authorizing the appropriation and transfer of funds in the amount of $4,949,957; and WHEREAS, on September 2, 2014, the City Council adopted Resolution Number 2014.158 adopting the Linear Park Plans, Specifications, and Contract Documents and authorizing the solicitation of construction bids; and WHEREAS, the Notice Inviting Bids was published October 7, 2014 for two consecutive weeks on the City's website; in the local newspaper; and a website known as the McGraw-Hill Dodge Report which promotes postings of construction projects; and WHEREAS, the mandatory pre-bid meeting was held October 16, 2014, in the City's Council Chambers where ten (10) contractors attended the meeting; and WHEREAS, on October 27, 2014 the bid opening was held, in the City Council's Chambers and three (3) bids were received; and WHEREAS, CS Legacy Construction, Inc. provided the lowest responsible bid with a corrected amount of $4,683,273.78; and WHEREAS, reference checks have revealed C.S. Legacy Construction, Inc. has the necessary experience and expertise for this type of Project and possesses a current and valid California State Contractor's licenses verified through the California State Contractor's License Board. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, DETERMINE, ORDER AND RESOLVE AS FOLLOWS: Section 1. The City hereby, awards a contract in the amount of $4,683,273.78 for the construction the Lynwood Linear Park to C.S. Legacy Construction, Inc. Section 2.. The City Council hereby authorizes the Mayor to take all necessary steps, including the execution of agreements and other related documents with C.S. Legacy Construction, Inc., subject to approval of form of such agreements by the City Attorney, to undertake the implementation of grant/project related functions as described in subject Contract. Section 3. This resolution shall become effective immediately upon its adoption. PASSED, APPROVED and ADOPTED this 4th day of NOVEMBER, 2014. ATTEST: Maria Quinonez City Clerk APPROVED AS TO FORM: David A. Garcia City Attorney Aide Castro Mayor Arnoldo Beltran City Manager APPROVED AS TO CONTENT: Bruno Naulls, Sr. Project Manager 2 DRAFT CONSTRUCTION AGREEMENT Lynwood Linear Park This agreement ("Agreement") is made as of November , 2014 by and between the City of Lynwood, a municipal corporation ("City") and ("Contractor"). City and Contractor are sometimes hereinafter individually referred to as a "Party" and collectively referred to as the "Parties." RECITALS WHEREAS, City desires to utilize the services of Contractor as an independent contractor to provide consulting services to City as set forth in the attached Exhibit A; and WHEREAS, Contractor represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Contractor's Services. A. Scope of Services. Contractor is to provide Construction Management Services for the Development of the Lynwood, Linear Park. The nature and scope of the specific services to be performed by Contractor are further described in Exhibit A. B. Time of Performance. Contractor shall complete the specific services according to the schedule of performance which is also set forth in Exhibit A. C. Management Team. Contractor has identified its Consulting Team to manage the development of project described in Exhibit A. The City has agreed to the identified Team and anticipates no substitution of staff during the term of this Agreement without written approval of the City. Notwithstanding the provisions of Exhibit B, Section 9 herein, if proposed substitution of personnel (if requested) is not to the satisfaction of the City for any reason, this Agreement may be terminated for such cause with no further explanation. 2. Term of Agreement. This Agreement shall commence on November 4, 2014 (the "Commencement Date") and shall terminate on January 4, 2016 (the "Termination Date"), unless sooner terminated pursuant to the provisions of this Agreement. On or before ninety (90) days prior to the Termination Date, Contractor and City shall meet to discuss this Agreement and its possible extension and or modification. In the event the Parties do not enter into a new agreement prior to the Termination Date, this Agreement shall coptinue on a month-to-month basis under the same terms for a period not to exceed three months following the Termination Date. If the Parties execute no new agreement by the end of the three-month period following the Termination Date, this Agreement shall terminate at the end of such three-month period. Consulting Services Agreement 1 3. Compensation. A. City agrees to compensate Contractor for services under this Agreement in compliance with the schedule set forth in Exhibit A. Payment will be made only after submission of proper monthly invoices in the form and manner specified by City. Each invoice shall include a breakdown of all monthly services performed together with the hours spent on each service. B. Total payment to Contractor pursuant to this Agreement shall not exceed ($0,000,000.00) which shall be payable in installments based on the schedule agreed upon by both parties on a time and performance basis as set forth in Exhibit A. In the event that this Agreement continues beyond the Termination Date as specified in Section 2, the total additional payment to Contractor in the event no new agreement is signed shall not exceed the sum of the balance of this Agreement, if any, for each month of extension or the appropriate prorated amounts if less than a full month of additional services is involved at any time. It is the Contractor's sole duty to manage the costs associated with this Agreement and, subject to the applicable professional standard of care and reasonable and prudent management practices to reasonably ensure costs of services rendered as set forth in Exhibit 'A' do not exceed the agreed amount. Extension of this Agreement will be strictly to fulfill Contractor's obligation to complete all tasks associated with the development of the Lynwood Linear Park Project. C. If at the request of the City, Contractor is required to incur out of pocket expenses (including but not limited to, out-of-town travel and lodging) which are above and beyond the expenses associated with and or related to the performance of this Agreement; Contractor shall be entitled to reimbursement of such expenses. Contractor shall only be reimbursed for those expenses which: (i) appear on Contractor's monthly invoices; (ii) are accompanied by a copy of the City's written authorization for Contractor to incur such expenses; and (iii) receipts documenting such expenses. 4. General Terms and Conditions. The General Terms and Conditions set forth in Exhibit B are incorporated as part of this Agreement. In the event of any inconsistency between the General Terms and Conditions and any other exhibit to this Agreement, the General Terms and Conditions shall control unless it is clear .from the context that both parties intend the provisions of the other exhibit(s) to control. 5. Addresses. City City of Lynwood 11330 Bullis Road Lynwood, CA 90262 Consulting Services Agreement 2 DRAFT Attn: Mr. J. Arnoldo Beltran, City Manager Contractor Name: Address: Attention: 6. Exhibits. All exhibits referred to in this Agreement are listed here and are incorporated and made part of this Agreement by this reference. Exhibit A — Proposal including Scope of Services (_j pages) Exhibit B — General Terms and Conditions (seven (7) pages) SIGNATURES ON FOLLOWING PAGE Consulting Services Agreement DRAFT IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates written below. CITY CITY OF LYNWOOD Aide Castro, Mayor CONTRACTOR By: Principal ATTEST: By: Maria Quinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney Consulting Services Agreement 4 Date Date DRAFT EXHIBIT B GENERAL TERMS AND CONDITIONS 1. Status as Independent Contractor. A. Contractor is, and shall at all times remain as to City, a wholly independent contractor.. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor's employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Contractor agrees to pay all required taxes on amounts paid to Contractor under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Contractor and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Contractor, then Contractor agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Contractor shall fully comply with the workers' compensation law regarding Contractor and Contractor's employees. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor's failure to promptly pay to City any reimbursement or indemnification arising under this Section 1. 2. Standard of Performance. A. Contractor shall perform all work to usual and customary professional standards and in a manner reasonably satisfactory to the City Manager or his/her designee. The City Manager or his/her designee may from time to time assign additional or different tasks or services to Contractor, provided such tasks are within the scope of services described in Exhibit A. However, no additional or different tasks or services shall be performed by Contractor other than those specified in Exhibit A, or those so assigned in writing to Contractor by the City Manager or his/her designee. B. The City's Project Manager, Mr. Bruno Naulls, Sr., shall, until further notice to Contractor, administer this Agreement and provide for immediate supervision of Contractor with respect to the services to be provided hereunder. 3. Indemnification. A. Contractor is skilled in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and Consulting Services Agreement Exhibit B 1 DRAFT knowledge of Contractor to perform said services and duties. B. City and its respective elected and appointed boards, officials, officers, and employees (individually and collectively, "Indemnitees") shall have no liability to Contractor or any other person for, and Contractor shall indemnify, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorneys' fees and disbursements (collectively "Claims"), which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or other loss occurring to the extent caused by the Contractor's performance of any services under this Agreement or to the extent caused by the negligent acts, errors or omissions or willful misconduct of Contractor, its agents, officers, directors, subcontractors, subcontractors or employees, committed in performing any of the services under this Agreement. Notwithstanding the foregoing, the provisions of this subsection shall not apply to Claims occurring as a result of the City's negligence or willful acts or omissions. C. Contractor agrees to obtain executed indemnity agreements with provisions identical to those set forth in this Section from each and every subcontractor, subcontractor or any other person or entity involved by, for, with or on behalf of Contractor in the performance of this Agreement. In the event Contractor fails to obtain such indemnity obligations from others as required in this Section, Contractor agrees to be fully responsible according to the terms of this Section. Failure of the City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify Indemnitees as set forth herein shall survive the termination of this Agreement and is in addition to any rights which City may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to City. 4. Insurance. A. Without limiting Contractor's indemnification of Indemnitees pursuant to Section 3 of this Agreement, Contractor shall obtain and provide and maintain at its own expense during the term of this Agreement the types and amounts of insurance as described below: (i) Commercial General Liability Insurance using Insurance Services Office Commercial General Liability form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. (ii) Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits shall be no less than 1,000,000 per accident, combined single limit. If contractor owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability Consulting Services Agreement Exhibit B 2 DRAFT policy described in the preceding subsection. If Contractor or Contractor's employees will use personal autos in any way on this project, Contractor shall provide evidence of personal auto liability coverage for each such person. (iii) Workers' Compensation insurance on a state approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident for all covered losses.; (iv) Professional Liability or Errors and Omissions Insurance as appropriate to the profession, written on a policy form coverage specifically designed to protect against acts, errors or omissions of the contractor and "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be not less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement. B. City, its officers, officials, employees and volunteers shall be named as additional insureds on the policy(ies) as to commercial general liability and automotive liability. C. All insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the state of California with a Best's rating of no less than A:VII. D. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days' prior written notice thereof. Any such thirty (30) day notice shall be submitted to CITY via certified mail, return receipt requested, addressed to "Risk Manager," City of Lynwood, 11330 Bullis Road, Lynwood, California, 90262. Contractor agrees that it will not cancel, reduce or otherwise modify said insurance coverage. E. Contractor shall submit to City (i) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (ii) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement". F. The Contractor's insurance shall be primary as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with it. G. Contractor agrees that if it does not keep the aforesaid insurance in full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation Consulting Services Agreement Exhibit B 3 DRAFT of Contractor and the cost of such insurance may be deducted, at the option of City, from payments due Contractor. 5. Confidentiality. Contractor in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor's covenant under this section shall survive the termination of this Agreement. 6. Ownership of Work Product. All reports, documents or other written material developed by Contractor in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Such material shall not be the subject of a copyright application by Contractor. 7. Conflict of Interest. A. Contractor covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Contractor under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Contractor further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Contractor shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Contractor covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to City as a result of the performance of this Agreement, or the services that may be procured by the City as a result of the recommendations made by Contractor. Contractor's covenant under this section shall survive the termination of this Agreement. 8. Termination. Should Contractor fail to perform any of the obligations required of Contractor within the time and in the manner provided for under this Agreement within seven (7) days after receipt from City of a written notice of such default, or should Contractor violate any of the terms and conditions of the Agreement, City may terminate this Agreement upon thirty (30) days' written notice to Contractor. The effective date of termination shall be upon the date specified in the notice of termination. Contractor agrees that in the event of such termination, City's obligation to pay Contractor shall be limited to payment only for those services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Contractor shall discontinue performing services, preserve the product of the services, and turn over to City the product of the services in accordance with written instruction of City.' 9. Personnel. Contractor represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required Consulting Services Agreement Exhibit B 4 !1VAR 21 under this Agreement will be performed by Contractor or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Contractor reserves the right to determine the assignment of its own employees to the performance of Contractor's services under this Agreement, but City reserves the right, for good cause, to require Contractor to exclude any employee from performing services on City's premises. 10. Financial Condition. Prior to entering into this Agreement, Contractor has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. Within thirty (30) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement, Contractor shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Contractor is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Contractor after review and shall not be retained by City. 11. Non -Discrimination and Equal Employment Opportunity. A. Contractor shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor state either that it is an equal - opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 12. Assignment. Contractor shall not assign or transfer any interest in this Agreement nor the performance of any of Contractor's obligations hereunder, without the prior written consent of City, and any attempt by Contractor to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 13. Performance Evaluation. For any Agreement in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and. each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, Consulting Services Agreement Exhibit B 91 VAR 21 either orally or in writing, shall be considered. City shall meet with Contractor prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Contractor to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 14. Compliance with Laws. Contractor shall keep itself informed of State, Federal and Local laws, ordinances, codes and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times comply with such laws, ordinances, codes and regulations. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Contractor to comply with this Section. 15. Licenses. At all times during the term of this Agreement, Contractor shall have in full force and effect all licenses (including a City business license) required of it by law for performance of the services hereunder. 16. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Contractor constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Contractor, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 17. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including. costs of expert witnesses and contractors. 18. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during Contractor's regular business hours or by facsimile before or during Contractor's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 19. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. 20. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 21. Severability. If any provision or any part of any provision of this Agreement is found to be invalid or unenforceable, the balance of this Agreement shall remain in full force and Consulting Services Agreement Exhibit B DRAFT effect. 22. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Contractor and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the Parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the Mayor and attested by the City Clerk. 23. Authority. The person or persons executing this Agreement on behalf of Contractor warrants and represents that he/she has the authority to execute this Agreement on behalf of the Contractor and has the authority to bind Contractor to the performance of its obligations hereunder. Consulting Services Agreement Exhibit B C SECTION 1.1 CITY OF LYNWOOD NOTICE INVITING SEALED BIDS FOR THE LINEAR PARK PROJECT PUBLIC NOTICE IS HEREBY GIVEN that the City of Lynwood invites sealed bids for the above project and will receive such bids in the Office of the City Clerk, 11330 Bullis Road, Lynwood, California 90262, up to the hour of 11:00 a.m. on: MONDAY, OCTOBER 27, 2014 at which time they will be publicly opened and read. Description of Work: The work to be done includes the construction of a new one - mile long walking trail, delineated by separate blocks for a fitness area, children's small playground, dog park, community garden, bioswale, and mosaic seating. The project is located along Fernwood Avenue between Birch and Atlantic Avenues in the City of Lynwood, California. Availability of Bid Documents: Copies of the Plans, Specifications, and Contract Documents are available from the Community Development Department, City of Lynwood, 11330 Bullis Road, Lynwood, California, 90262, Monday through Thursday between the hours of 8 a.m. and 6 p.m., for a non-refundable fee of $300.00. Alternatively, Plans, Specifications, and Contract Documents are available electronically, at no -cost, via http://www.lynwood.ca.us/city-services/business- opportunities. MANDATORY PRE-BID MEETING AND JOB -WALK is scheduled for THURSDAY, OCTOBER 16, 2014 at 10:00 a.m., in the City Council Chambers, Lynwood City Hall, 11330 Bullis Road, Lynwood, CA 90262. The Pre -Bid Conference is estimated to last approximately one hour. Only those contractors who attend the Pre -Bid Meeting and Job -Walk will be allowed to submit bids for this project. Requests for Information and Bid Questions must be submitted no later than 4:00 pm on October 20, 2014 to Bruno Naulls Sr., Project Manager at: bnaulls@lynwood.ca.us. Affirmative action to ensure against discrimination in employment practices on the basis of race, color, national origin, ancestry, sex, or religion will also be required. The City of Lynwood reserves the right to deduct a five percent (5%) retention from all progress payments. The City of Lynwood hereby affirmatively ensures that minority business enterprises will be afforded full opportunity to submit bids in response to this notice and will not be discriminated against on the basis of race, color, national origin, ancestry, sex, or religion in any consideration leading to the award of contract. State Prevailing Wages: Any contract entered into pursuant to this notice will incorporate the provisions of the California State Labor Code. Compliance with the prevailing rates of wages and apprenticeship employment standards established by the State of California Director of Industrial Relations will be required. Pursuant to the provisions of Section 1773.2 of the Labor Code of the State of California, the minimum prevailing rate of per diem wages for each craft, classification, or type of workman needed to execute the contract shall be those determined by the Director of Industrial Relations of the State of California, which are available to any interested party on the California Department of Industrial Relations website at http://www.dir.ca.gov/. The Contractor's duty to pay State prevailing wages can be found under Labor Code Section 1770 et. Seq. and Labor Code Sections 1775 and 1777.7 outline the penalties for failure to pay prevailing wages and employ apprentices including forfeitures and debarment. In entering into a Public Works contract, or a subcontract, to supply goods, services, or materials pursuant to a public works contract, the CONTRACTOR, or SUB- CONTRACTOR, offers and agrees to assign to the awarding body all rights, title and interest in, and to, all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) or under the Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to the CONTRACTOR, without further acknowledgment by the parties. Preparation of Bids: Bids must be prepared on the approved Proposal forms in conformance with the Instructions to Bidders and submitted to the City Clerk, 11330 Bullis Road, City of Lynwood, in a sealed envelope plainly marked on the outside: "CITY OF LYNWOOD LINEAR PARK PROJECT DO NOT OPEN WITH REGULAR MAIL" Bid Bonds:. Bids must be accompanied by cash, a certified or cashier's check, or a Bid Bond payable to the City of Lynwood in an amount not less than ten percent (10%) of the submitted Total Bid Price. The successful bidder will be required to furnish; within ten days of the written Notice of Award, insurance certificates and endorsements as described in the Bid Documents, a Performance Bond in the amount of one hundred percent (100%) of the Total Bid Price for the equivalent of one year of the bid price, and a Payment (Material and Labor) Bond in the amount of one hundred percent (100%) of the Total Bid Price for the equivalent of one year of the. bid price, on the forms provided and in the manner described in the Bid Documents. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California -admitted surety with a current A.M. Best's rating no less than A:VII and satisfactory to the City. If a California -admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 'of the California Code of Civil Procedure, and proof of such is provided to the City. Project Schedule: Monday, October 6, 2014 Thursday, October 16, 2014 Monday, October 20, 2014 Monday, October 27, 2014 Tuesday, November 4, 2014 Wednesday, November 5, 2014 Monday, November 17, 2014 Monday, December 1, 2014 Monday, August 31, 2015 Publish Notice Inviting Bids Mandatory Pre -Bid Meeting and Job Walk at 10:00 am Last Date for RFIs/Questions Bid Opening at 11:00 am City Council Award of Contract City to Issue Notice of Award Pre -Construction Conference at 10:00 am City to Issue Notice to Proceed/Construction Begins Construction Ends (Total 274 Calendar Days) Contractor's License Requirements: No bid will be accepted from a CONTRACTOR who has not been licensed in accordance with the provisions of the State Business and Professions Code. For these projects, those acceptable classes of license shall be "A". The successful CONTRACTOR and his SUB- CONTRACTORS will be required to possess the correct license for their project classifications, and valid City Business Licenses from the City of Lynwood. The City of Lynwood reserves the right to reject any or all bids, to waive any irregularity, and to take all bids under advisement for a period of sixty (60) calendar days. Any contract entered into pursuant to this notice. shall become effective or enforceable against the City of Lynwood only when the formal written contract has been duly executed by the appropriate officer(s) of the City of Lynwood. BY ORDER OF the City of Lynwood, California. City Clerk City of Lynwood M LI INFORMATION SHEET PUBLIC BID OPENING Welcome to the City of Lynwood Project Name: Lynwood Linear Park Construction Project Project Manager: Bruno Naulls Project Cost Estiml N/A Date: 10/27/2014 Bid Opening: 11:00 a.m. Phone Number: (310) 603-0220 ext. 253 NO. COMPANY NAME & ADDRESS BASE BID (A) ADDENDUM 7 ! 2 BID BOND Los Angeles Engineering, Inc.�p 633 N. BarrancaAve . • � � E'C ri &Yes ,il__ed Covina, CA 91723 r g 4 ti p 40 r te No s )? k ❑ .. ❑ Not'Si lied. Kass ConstructionLrc 15148 Sierra Bonita Lane N'� i g 'v>� �•t e- 4 � CA 91710 F f p V„ , ®�S•on- CChino, 2 t ❑ Not Si ned C.S Legacy Construction, Inc.P 1461 S. East End Ave Pomona, CA 91766 ' µA p3j� .y� �fJ 1� % j cJ wye ~ W is g d ❑ No 3 ❑ Not Signed ❑ Yes ❑ Signed ❑ No 4 1 ❑ Not Signed ❑ Yes ❑ Signed ❑ No 5 ❑ Not Si ned ❑ Yes ❑ Signed ❑ No 6 ❑ Not Signed ❑ Yes ❑ Signed ❑ No 7 ❑ Not Signed ❑ Yes ❑ Signed ❑ No 8 ❑ Not Signed a Yes ❑ Signed ❑ No, 9 ❑ Ndt-Sitined ❑ Yes ❑ Signed ❑ No 10 ❑ Not Signed ❑ Yes ❑ Signed ❑ No 11 ❑ Not Signed Signature Date: RA +R�{�=➢�R1�AUW ® ■ ®■ MENNU®u XNEMEMEMEN C.S. LEGACY CONSTRUCTION. INC_ October 29, 2 14 Onward Engin •eying Attn: Douglas Penash, PE, QSD Re: Lynwool Linear Park City of flynwood Dear Mr. Bena& We are in recei t of your concern over two bid items for the above named proj ect. We acknowledge that clerical err irs were made. On the Play Park the Site Lighting unit price should read: $6,141.66: There was also in error on the unit price for the Concrete Piles on the Community Park bid item The unit prices iould read: $2,030.32. Our extension prices are correct. We understand that we made some addition c rrors on our subtotals and that they actually add up to $42.12 less than the total bid. These were stri tiv clerical errors We request thatlyou waive the clerical errors in our bid for the two items and we accept the corrected total as $4,683,173.78. Sincerely Gregg Strumpf President 1461 SOUTH EAST END AVE., POMONA, CA. 91766 (909) 590-2626 (909) 590-4117 fax OF LYS$ a c .r. AGENDA STAFF REPORT DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City Manager PREPARED BY: Daniel Baker, Administrative Analyst III SUBJECT: Request to Establish a Sister City Partnership in Seoul, South Korea Recommendation: Staff respectfully recommends that the City Council provide direction regarding the establishment of a Sister City partnership with one of the selected districts in Seoul, South Korea: 1. Mapo District 2. Jung District 3. Gangseo District Background: In the past, the City has demonstrated a commitment and dedication to Sister City programs to enable the community to be globally connected. The goals of the Sister City program are to exchange cultural, educational and professional programs and to share common problems and solutions of daily activities. The program also promotes interest and good will, sharing ideas on cultural celebrations, economic development and natural resources with one another. These relationships are mutually beneficial to the economic well-being and quality of life of both cities. Discussion & Analysis: If approved, the City will establish a plan with the following Strategic Action Areas: Culture, arts and customs - Cooperation in regards to promotion and knowledge of the traditions, music, dance and cultural expressions. Education - Information related to scholarships to study in both cities. - Exchange of students, teachers, and people from the public and private sector. - Exchange of knowledge in areas of the local administration. - Training of civil service employees. Science and Technology - Special interest in urban infrastructure and services, especially clean water, sanitation and waste management. - Exchange of knowledge with research and technology centers. Business - Business and governmental meetings to promote economic exchanges and business development. - Special interest in promoting crafts carved in Wood and Quarry. Health - Cooperation with drug prevention and health groups. - Training of medical staff. - Medical equipment contributions. Fiscal Impact: There is no fiscal impact related to establishing a partnership with any district in Seoul, South Korea. Coordinated With: City Attorney Finance Department ATTACHMENTS: - Mapo District, Jung District, and Gangseo District Summaries 1.) Mapo District • (http://english.mapo.go.kr/CmsWeb/viewPage.reg?idx=PG0000000608) Mapo District (Mapo-gu) is a gu, or district, within Seoul, South Korea. It lies northwest of the Flan River. Several universities and government buildings are located there. Mapo is well known for the Hon dae club district around Hongik University. Seoul Metropolitan Subway Line 2, Line 5 and Line 6 pass through this district. The Seoul World Cup Stadium, a famous landmark in Seoul, is located in Sangam town in northwest Mapo. Neighboring districts include Yon lsan, ,lune. Seodaennnt and Eunpyeong Districts. This area is also known of K -pop label companies including, YG Entertainment (Our Business Partner), CJ E&M, Woollim Entertainment, A Cube Entertainment and Star Empire Entertainment. Mapo District Office Location Mapo District Office is located in Seongsan-1 precinct, near World Cup Stadium (15 minutes on foot). Seoul Metropolitan Subway Line 6 passes near the office, and it has a station name "Mapo District Office" 200 metres (660 ft) south of the office. Organization The district office has 5 Divisions, 24 Departments, 3 Special Assistance Teams. Mapo District Office employs total 1,298 personnels. The entire office is headed by Administrator. Current Administrator is Youngsub Shin (2008). Administrative divisions Mapo District was formed in 1944 from portions of Seodaemun and Yonasan Districts. The don- structure was revised in 1985 and 2008. Roughly 53% of Mapo District's area is taken up by residences, many of which are high-rise apartment buildings. Much of the remaining area (43%) is greenspace, including the World Cup Park and additional parkland along the Han River. Mapo District recently revamped its precincts (2008). The revision aimed to merge some precincts into one big precincts. This effectively reduces number of administrative office for precincts. As a result, the number of precinct offices decreased to 16 from 24. However, the administrative revamp did not change the address system. For example, let us suppose you live in Changjeon precinct. This precinct is now merged to Seogang precinct. The precinct name in your address is still retained as Changjeon precinct. "These are the revamped administrative precincts: • Gongdeok-dong (.o ll -W-; RrAi (7) • Ahyeon-dong (b} o ; • Dohwa-dons (.'*.1; dJL• T e %17) • Daeheung_ doniz (q] a o ; A -, f ) • Yonggang-dons ($solo ; 'PIENP • Hapieong-dons (INTI 4?(�) • Seogyo-dons (h] 1-1710 ; ALiNi n]) • Seogan -cg long (,',141. ; M -TI O Origin of the name • Sinsu-dons(� 1 T o ; Mr h1 ?R -J) • Yeomni-dong (p al o ; !R'N---117) • Yeonnam-dong (°-I 'J10 ; �9 A {PO • Mangwon-1-dong (ol-VI I o ; zlsi I du ) • Man g_won-2-dont' (o"it 2 0 ; �Ka 2 IrJ) • Seongsan-l-dong (moo 1 0 ; JTAI t1 -I I Jai) • Seongsan-2-dong (-o Ll. 2 0; JAI -11 2 (cd) •��o� �. � w{n Sangam-dong (opo , � �� ) The name "Mapo" comes from the name of an old ferry across the Han River, and can roughly be translated as "Hemp ferry." Education Four college or university institutions, including Sogang University and I-l.onrik University, are active in Mapo District. The area around Hongik University is well known as one of the cultural centers of Seoul. There are eight high schools, including Seoul Girls' High School, along with 12 middle schools and 20 elementary schools serving the community. There are three special schools for handicapped or industrial educations. Due to the presence of university students in the district, Mapo District offers a large variety of shopping and dining options. The area around Ewha Women's Universitv is known for its affordable yet trendy merchandise, while neighboring Shinchon has an enormous number of take out and sit down restaurants. The Japanese School in Seoul is in the district. Sister cities •Shijin JsChin han, a 2.) Jung District, Seoul (http://englisll.junggu.seoul.kr/content.do?crosid=136) • Jung-gu, one of the 25 gus of Seoul, is located in the middle of the capital city and on the northern side of Hangang River, with Jongno-gu to the north along Chconggyechcon Stream, Seongdong-gu on the other side of Muhakbong Peak and Eungbong-dong to the east, Yongsan-gu on the opposite side of Namsan Mountain to the south, and Seodaemun-gu to the west. • For many years, Jung-gu has been the center of politics, economy, culture and transportation. It still serves as the gateway to Seoul, since it is where Seoul Station is located. In addition to subway lines 12, 3, 4, 5 and 6. there are also a number of main roads passing through EL11ji-1-0, Cheonggye-ro, Toegye-ro and Taepyeong-ro on all four directions. • Jung-gu was originally called "Jung-gu Yeokso" when Seoul was first zoned into "OU" districts in 1943, until it was renamed to Jung-gu in 1946. Jung-gu includes a total of 65 dongs. • The administrative districts of Seoul were reorganized in 1975, and a number of dongs were placed under the jurisdiction of Jung-gu, such as .lung-gu, Hwanghak-dong, Muhak-long, Heungin-dong, Sindang-dong, portion of Sangwangsimni of Seongdong-gu, Seosomun-dong. Jeong-dong, Sunhwa-dong, Uijuro 2-ga, Jungnim-dong, Uijuro ]-ga, Chungjeongno 1-ga, Chungjeongno 3-ga, Hap-dong, Malli-dong 1-ga, and part of Malli-dong 2-ga of Seoclacnitm- gu as well as a section of Hannam-dong of Yongsan-gu. This added to the size of the district, and the district government named October 1 as Gu Citizens' Day in 1999. • 'Today, .lung-gu has a total of 15 administrative dongs. With area of 9.96knf, it is the smallest gu in Seoul. Despite the small size, the administrative district plays a pivotal role in Korea since it is where the main government offices, shopping districts, major financial institutions, and newspaper headquarters are located. There are many historic sites in Jung-gu, including Namdaemun, Deoksugung Palace, Gwanghuimun, Seoul Station, Hwangudan, and Seoul Fortress as well as a number of popular tourist attractions like "Dongdaemun Fashion Town," Namsan Park, Cheonggyecheon Stream, and Dongdaemun History & Culture Park. Thus, in many aspects. Jung-gu is one of the best places for foreign tourists wishing to experience the history and culture of Korea and see the country as it is today. • Jung-gu is also a great place to shop for both Koreans and foreign visitors, since there are a number of large traditional marketplaces such as Namdaemun Market, Bangsan Market, Jungbu Market, and Pyeonghwa Market as well as major department stores. In addition to all these, Junb gu hosts a series of cultural performances and festivals throu-hout the seasons, making it one of the best places in the country to visit and live in. Jung District (Jung-gu), literally meaning Central District, is one of the 25 g which make up the city of Seoul, South Korea. It is located on the north side of the Han River, and as its name implies, is the historical center of the city. Located in the heart of Seoul, Jung District is an area with a variety of old and new. It is a center of modernity, where facilities such as high rise office buildings, department stores and shopping malls are clustered together, and also a center of tradition, where valuable historic sites such as Deoksugung and Namdaemun can be found. Located here is the Gwangtonggwan, the oldest continuously -operating bank building in Korea. It was registered as one of city's protected monuments on March 5, 2001. In addition, together with cultural sites as Myeongdong Cathedral and the Bank of Korea Museum, there are famous landmarks of Seoul such as N Seoul Tower on Namsan mountain in Jung District. And Myeon dg ong is one of the most famous shopping areas in South Korea, and is one of favorite tourist destinations. Administrative divisions Neighborhood j Hangul ( Hanja Cheon tgg i -dolma; a� o j >n j Dasan-dong F4 Lf o o o Donghwa-dong _._.---j.-_._ I j o 72-[ -91 " Euljiro-dong 7Cl o f j i Sindang-dong �I o ofr;fa7 Gwanghui-dong ' o o o i Hoehyeon-dong 91 o i j 0:1 JR. I-Iwanghak-dgngof o M Jan Chun -dong ota o 4 � i Jungnim-dong -1C C3 o ;M- i Myeong-dong o o t_RA /A____ k Pil-don Sindang-dong �I o ofr;fa7 i i Sindang 5-dons LI 9X 5 0' i 3 s I Sogong-dong o o i /J a N { Yaksu-don- o 9 M 7}, A, { Economy Jung District is one of the most significant business cores of Seoul. Notable companies based in Jung District include Hanhwa, Shinsegae, Hanjin, Doosan Corporation, SK Telecom, LG U+, Daewoo International, Daehan Logistics, Ssana ong Cement, Daewoo Shipbuilding & Marine Engineering, Lotte Shopping and many more. Also, many banking and other financial companies have headquarters in Jung District, such as KB Financial Group, Woori Financial Group, Shinhan Financial Group, Hana Financial Group, Korea Life Insurance, SamSunE� Life Insurance, Industrial Bank of Korea, Korean Exchange Bank, Samsung Card. Major newspapers such as The Chosun Ilbo and JoongAn Ig lbo, The Don -a Ilbo are also based in Jung District. The headquarters of South Korean food company CJ Cheil Jedanu is in the CJ Cheiljedang Building in Ssangnim-dong, near the Dongdaemun I-[istory & Culture Park Station. Foreign operations Air France operates a ticketing office on the 11th floor of the Korean Air Building in Julia District. Air China has an office on the 1 st and 2nd floors of the Hansuang Building in Seosomun-dont in Jung District. All Nippon Airways operates the Seoul Office in Room 1501 on the 15th floor of the Center Building in Sogong-dont, Jung District. Hainan Airlines operates its South Korea office in Suite 1501 of the Samyoung Building in Sogong-dong. MIAT Mongolian Airlines has its Seoul Branch Office in the Soonhwa Building in Sunhwa-dona. Former operations In the 1980s Korean Air had its headquarters in Jung District. Symbol Color : Green • Tree : Pine tree • Flower: Rose • Bird: Korean Magpie Historic figures Jung District is the center of Seoul. Because this, historically it was a fitting place for many scholars who stayed in Seoul to discuss and pursue crucial academic or political subjects during the Joseon Dynasty. • Han Myeong Hoe: scholar and tactician in the early Joseon Dynasty • Park Ji won: famous scholar during the mid-Joseon Dynasty. • Namgung Uk: activist for the Korean independence movement Government and infrastructure The Ministry of Gender Equality and Family (MOGEF) has its headquarters in the Premier Place Building in Jung District. The Korean Maritime Safety Tribunal (KMST) formerly had its headquarters in the S1 Building in Sunhwa-dona, Jung District. The offices of the KMST are now in Sejong City. Landmarks • Deoksuuuny • Namdaemun • Bank of Korea Museum • Global Village Folk Museum • Gwangtong wan • Koreana Hotel (Seoul) • National Theater of Korea • Seoul Museum of Art • Myeondong Cathedral • N Seoul Tower • Namsan mountain • Chungmu Arts Hall • Lotte Hotel Seoull151 Sister cities • iiWarramatta, New South Wales, Australia • 92Hunchun, People'sRepublic of China • OXicheng District, People's Republic of China 3.) Gangseo District, Seoul (http://www.gangseo.seoul.kr/site/english/cl/sub0i 05.isp) Area 41.42kiif (Second largest city in Seoul; accounting for 6.8% of the total land space) Population 224,967 Families : 573,182 people (Third largest in Seoul) �'•.ri 1_9 R. s i i u'L1 j. f� 'P r•�l~9'i.� i^inancial Situation Total 379,989 million Korean Won -General Accounting: 350,414 million Korean Won -pecial Accounting : 29,575 million Korean Won t ,t Nu b r of Houses Number of Houses: 152,240 Administrative Structure Gangsco-gu Council, Five Bureaus, One Community Health Center, One Head Office, 30 Divisions, 20 Local Districts Administrative Zone 20 Local Districts, 599 Tongs. 4,733 Bans -Larged Local District(Dong) llwagok 1-Dong(51,661 residents) -Smallest Local District(Dong) Gayung 2-Dong(18,488 residents) ?+!I Il q 't( yyiitt # T t� 44U.. Jai +i Facilities -Percentage of Roads 10.3% -Percentage of Water Supply 100% -Percentage of Gas Supply 99.4% -Percentage of Drainage Systems 100% Gangseo District (Gangseo-gu) is one of the 25 wards (gar) of Seoul, South Korea. It is located on the south side of the Han River. Gimpo Airport is in Gonghang-dong, where many flights fly to cities like Busan, Jew, and Gwangiu. The head of this district is Noh hyunsong (-'I-1N o) since July 2010. Administrative divisions • Balsan-dong w M11) Banyhwa-dong (moo o T�1i7) • Gaehwa-dong (7N} o RM;�pJ) _-- called "beopjeongdong" administrated by Banghwa- dong • Deungchon-dong ( � � yf ill) • Gayang-dong (7} ok n /JAI'i np ) • Magok-dons (14'1 o ftt� 6f17) --- called "beopjeongdong' administrated by Balsan-dong; Gon hang dong (o -N o = 17 r ) • Gwahae-dong ( }-all o f ;R) --- called "beopjeongdong" administrated by Gonahan2- don • 0 og k-dong (21 oTit-6111) --- called "beopjeongdong" adt' inistrated by Gonghano- don • 0soe-dong(° o H�xIjJ--- called "beopjeongdong" administrated by Gonghang_- dong • Hwa ok-dong • Yeomchang=dong (p -569-o Mk Ill) Economy • Korean Air's headquarters, Korean Airport Service, Ltd., and Air Total Service are located in Gon 7hg ang-dong in Gangseo District.uu' Asiana Airlines's headquarters are located in Asiana Town in Osoe-dong, Gangseo District.L41 Jin Air has its headquarters in Deungchon-dong, Gangseo District.�'J Eastariet has its headquarters in Banghwa 2-donE`11 Government and infrastructure • The Aviation and Railway Accident Investigation Board (ARAIB) FDR/CVR Analysis and Wreckage Laboratory is on the property of Gimpo International Airport in Gwahae- don , Gangseo District. Previously the ARAIB had its headquarters in Gon.Whang-don-, Gangseo District. Its The ARAIB headquarters are now in Sejong City. Attractions • Heojun Museum • SBS Open Hall Transportation Railway • Airport Railroad Co., Ltd.. • AREX (G eeyana District; Incheon) f— Gimpo Airport —+ (Go an ), (Eu yeong, District) • Seoul Metro • Seoul Subway .Line 2 Sinjeong Branch (Yangcheon District) E-- Kkachisan • Seoul Metropolitan Rapid "Transit Corporation • Seoul Subway Line 5 Banghwa — Gaehwasan — Gimpo Airport — Magok — Balsan — Uiangsan Hwa ok — Kkachisan —> (Yangcheon District) • Seoul Metro Line 9 Corporation • Seoul Subway Line 9 Gaehwa — Gimpo Airport — Airport Market — Sinbanghwa — Maaongnaru — Yangcheon Hyanggyo — Gayang — Jeungmi — Deunachon — Yeomehang —> (Yangcheon District) Sister cities • mZhaoyuan, People's Republic of China 04 LYS r AGENDA STAFF REPORT DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City Manager PREPARED BY: William Stracker, Director of Public Work /City Engineer25��. Mark Flores, Interim Director of Recreation and Community Services Lorry Hempe, Public Works Special Projects Manager SUBJECT: Lynwood City Park Sports Field Rehabilitation Recommendation: Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL APPROVING AN APPROPRIATION IN THE AMOUNT OF $90,000 FROM THE UNAPPRORIATED LA COUNTY PARK MAINTENANCE GRANT (FUND 3541) TO BE LATER REIMBURSED FROM THE LYNWOOD CITY PARK SPORTS FIELD REHABILITATION GRANT." Background: On June 11, 2013 the Los Angeles County Regional Park and Open - Space District (District) provided the City with an executed agreement for the Lynwood City Park Sports Field Rehabilitation Project. The project encompasses the following rehabilitation: 1) tennis court rehabilitation; 2) baseball field rehabilitation and 3) outdoor basketball court rehabilitation. Pursuant to the grant program, the City is required to complete the project by December 31, 2014. Discussion & Analysis: On December 18, 2012, the City Council approved Resolution No. 2012.238 accepting grant funds from the District to build an outdoor fitness zone and conduct athletic facility improvements and rehabilitation projects within Lynwood City Park. Recreation and Community Services anticipates asking the District for an extension of the outdoor fitness zone. AGENDA ITEM Below is a table showing the scope of the rehabilitation for the tennis courts, baseball fields and basketball courts which is the subject of this item: Lyn ood Ci Park Rehabilitation Project Grant Project Scope Cost Tennis Court Install court amenities: trash cans, gates, $50,000 Rehabilitation signage, benches, and nets Repainting and/or resurfacing of playing areas. Baseball Field Professional resurfacing and laser grading of $21,000 Rehabilitation three baseball/softball fields Outdoor Replacement of gates, backboards, rims, $19,000 Basketball add benches, repaint or resurface playing Rehabilitation area To meet the deadline to complete the rehabilitation of the tennis courts, baseball fields and outdoor basketball courts prior to December 31, 2014, or at the very least show good faith efforts, staff recommends acquisition of services by way of purchase orders to be approved by the City Manager. Lynwood Municipal Code Section 6-6.3 allows for projects under $30,000 for which the appropriation by the City Council has been approved, may be performed by force account, by negotiated contract, or by purchase order. Recreation and Community Services (Recreation) solicited bids on the projects listed at the table above. Vendors provided bids on the type of work rather than on each project. The vendor who can do the resurfacing is not necessarily the vendor who can provide the benches, nets, trash cans, etc... Attached to this report are proposals from vendors. The grant agreement stipulates that the grantee agrees that it will make a good faith effort to recruit and promote minority, women, disadvantaged, and disabled veteran owned businesses to participate in the process for the of any contracts or agreements executed for work on the Project. Recreation will contact the bidders to verify this information and assure that these requirements are met. Fiscal Impact: The City received a grant award of $90,000 for this portion of the project. Funds will be received based on reimbursement for eligible expenses. Staff recommends that the City Council approve an appropriation from the unappropriated LA County Park Maintenance Grant (Fund 3541) to provide funding for this project. Fund 3541 will then be reimbursed from the grant funds. 2 A Coordinated With: City Attorney RESOLUTION. A RESOLUTION OF THE CITY COUNCIL APPROVING AN APPROPRIATION IN THE AMOUNT OF $90,000 FROM THE UNAPPRORIATED LA COUNTY PARK MAINTENANCE GRANT (FUND 3541) TO BE LATER REIMBURSED FROM THE LYNWOOD CITY PARK SPORTS FIELD REHABILITATION GRANT WHEREAS, the City Council approved Resolution No. 2012.238 accepting grant funds from the Los Angeles County Regional Park and Open Space District to build a Lynwood City Park Outdoor Fitness Zone and Conduct Athletic Facility Improvements and Rehabilitation projects within Lynwood City Park; and WHEREAS, the Lynwood City Park Sports Field Rehabilitation Project Grant #58F8-13-2346 stipulates performance to be carried out by December 31, 2014; and WHEREAS, Lynwood Municipal Code Section 6-6.3 allows public projects of thirty thousand dollars or less for which appropriation has been approved by the City Council to be performed by force account, by negotiated contract, or by purchase order; and WHEREAS, after Recreation and Community Services solicited bids from various vendors, vendors provided bids on the type of work rather than on each project; and WHEREAS, based on the outcome of the informal bid solicitation, the acquisition of services and goods from the vendors can qualify under Lynwood Municipal Code Section 6-6.3 contracting procedures. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS: Section 1. That the City Council authorizes the appropriation of $90,000 from the unappropriated LA County Park Maintenance Grant (Fund 3541) to Recreation & Community services Sports and Leisure Division for the Lynwood Sports Field Rehabilitation Grant and for the Fund 3541 to be reimbursed by the grant. Section 2. That the City Council authorizes the performance of work by force account, by negotiated contract or by purchase order and further authorizes the City Manager to execute contract or purchase for the project. Section 3. That this resolution shall take effect immediately upon its adoption. 0 PASSED, APPROVED and ADOPTED this 4t" day of November, 2014. ATTEST: Maria Quinonez City Clerk APPROVED AS TO FORM: David A. Garcia City Attorney Aide Castro Mayor J. Arnoldo Beltran City Manager APPROVED AS TO CONTENT: William Stracker Director of Public Works/City Engineer 5 INFORMAL BID SOLICITATION RESULTS Tomark Sports Porter C;ollins Pro SurtaZ Tennis Court Rehabilitation Budge Limit: $20,000 Install court amenities: trash cans, gates, signage, benches, and nets Repainting and/or resurfacing of $ 18, playing areas. Baseball Field Rehabilitation Budge Limit: $21,000 Professional resurfacing and laser grading of three baseball/softball fields Outdoor Basketball Rehabilitation Budge Limit: $19,000 Replacement of gates, backboards, rims, add benches, $ 8,999 $ 10,317 $ 10,976 Repaint or resurface playing area 7. 7AwNSPROATF P.O. Box 1088, Corona, CA 92878 TEL: 1 800 959 1844 FAX: 1 800 986 6275 Come Visit us at www.tomark.com Customer #:1048475 Sold To: CITY OF LYNWOOD 11330 Bullis Rd LYNWOOD CA 90262-3665 Installation Quote EWA Pn Document Number : 20489916 P.O. Number Doc. Creation Date : 09/25/2013 Customer Number : 1048475 Sales Rep : Jim Duff Ordered by Jesus Castro This Is NOT a Bill - DO NOT PAY. Ship To: CITY OF LYNWOOD 11301 BULLIS RD LYNWOOD CA 90262-3600 Payer. CITY OF LYNWOOD 11330 Bullis Rd LYNWOOD CA 90262-3665 Item Itati9 OplffnNY,. 999.00 ColoA QVI ' Unit E> d 1,695.00 _ Descet{itton , DT(t3)': ' r TQKml 1JOY . ' PAci a�rlcr 01/282013 1046045 :.:::... 165.00 -. ::She SERVICE TAXABLE 1 EA 401.00 SERVICE NOTAX Installation nor! tax SERVICE NOTAX 1 EA 999.00 999.G0 NSP085TM Style C custom ext bracing 4 it ext (4ea 01/29/2013 NSP085TM 1 EA 1,695.00 1,895.00 K32806 Regulation Acrylic Backboard 42" x 72" 02/0512013 1245943 4EA 899.00 2,796.00 K72296 DOUBLE RIM HEAVY-DUTY FLEX GOAL 01/282013 1046045 4EA 165.00 880.00 SERVICE TAXABLE assembly of bleachers TAXABLE SERVICE TAXABLE 1 EA 401.00 401.00 NS0215 2 Raw 20 Seat Alum Bleacher 01/302013 NB0215 2EA 575.00 1.150.00 TOMARK TO REMOVE 4EA EXISTING BACKBOARDS, RIMS AND EXTENSIONS FROM EXISTING POLES AND DISPOSE OF, INSTALL 4EA NEW 4 FT EXTENSIONS WITH 42 X 72 WHITE FIBERGLASS BACKBOARDS WITH ORANGE TARGET AND HEAVY DUTY RIMS IN SAME LOCATION AS OLD ONES. TOMARK TO ASSEMBLE 2 EA 15 FT LONG ALUMINUM BLEACHERS AT THE SAME TIME AS INSTALLATION OF BASKETBALL BACKBOARDS Check your quote atwww.tomark.com/?&ProgramlD=20489916&zip=90262-3600 M Rtl3se 011ier P"Iff Sefes TeX P>lryiri®ntlWedlt Total Omer Ar1>ount Sv3iTalec _ Applf.. S 7,701_00 $ 0.00 $ 695.00' $ 603.18 $ 0.00 _ $ 8,999.18 Page 1 of 1 PORtRI14 QUOTATION To: City of Lynwood 11330 Bullis Rd L my 262 Jesus Castro Fax: 310-223-5153 Ph:310 886-0426 Quote #:1282013 Re: outdoor baskets and bleachers WE ARE PLEASED TO QUOTE THE FOLLOWING: pA a avXoP-Y Issue all Contracts and/or Purchase Orders To: Porter Athletic Equipment Company • 2500 S. 25th Avenue PO Box 2500 • Broadview, IL 60155-2500 Phone: 708.338.2000 Fax: 708.338.2060 Sales Manager Jerry Rivera District Sales Office: P.O Box 369 • Rancho Cucamonga, CA 91729 Phone: 888-277-7778 Fax: 909-989-4341 Date: Sept 30"'2013 Prices good for 90 days Item Quantity & Description Price Extension 4 ea 2095439 54" x 39" Backboards w/ orange target $750.00 $2780.00 4 ea 00221-H00 front mount goals $58.25 $233.00 4 ea Custom 4fdt off set extension bracing $425.00 $1700.00 2 ea 380153 3 row x 15 ft alum bleacher $1275.00 $2550.00 1 ea Installation of backboards and bleachers $1650.00 Sub Total 9% sales tax $8913.00 $653.67 Shipping $750.00 1 Total Charge $10,316.67 J c Si�S CA -5-71-A6 QUOTATION - -- Collins Company 5470 Daniels Street Chino, CA 91710 Phone: (800) 222-4348 Fax: (909) 548-6908 Contractors License: 715532 Name: City of Lynwood Contact:Jesus Castro Address:11301 Bullis Rd Lynwood ca 90262 Ph 310 686 0426 Date: 9/30/13 Job: City of Lynwood recreation dept QUANTITY . DESCRIPTION . .., UNIT PRICE. TOTAL. 1 lot Labor charges to install bleachers and Outdoor baskets and extensions Poles are in place and to be advised of bleacher location TOTAL $1650.00 . 4 ea 13-X 42" x 72" glass backboard $895.00 $3580.00 4 ea RZE-45 Ext bracing $435.00 $1740.00 4 ea HD600 Goal ring with net $110.00 $440.00 2 ea BL0315Sa 3 row alum blchr 15 ft long $1100.00 $2200.00 Fabrication of this order will be scheduled as soon as we receive confirmation of the proposal and payment terms are agreed upon. PRICES DO NOT INCLUDE PREVAILING WAGE UNLESS OTHERWISE STATED. Prices are based on job information provided by the customer and are conditional pending review of the job -site. Collins Company reserves the right to adjust pricing based on actual on-site observations. This quote is valid for 30 days. Prepared by: Scott Fritz SUBTL $9610.00 TAX $716.40 S & H $650:00 TOTAL $10,976.40 Accepted by: Date: Pre:vrEaee 1555 Mesa Verde Dr. East #51 L, Costa Mesa, CA 92626 Phone: (714)348-6427 October 16, 2013 RE: Recreational court resurfacing for The City of Lynwood, Lynwood Park 4 tennis courts, 2 basketball courts Attention: Mark Flores and Memory Barrios, Parks and Recreation Department At your request, I am pleased to present the following proposal for the repairs and resurfacing of four (4) tennis and (2) basketball courts at Lynwood Park. As you know, we have extensive experience working on courts in similar conditions to yours. This experience has allowed us to develop the best methods to revamp and prolong the life and usefulness of tennis courts and other recreational surfaces. The following outline generally describes the steps required to restore your courts. FOUNDATION PREPARATION 1) CONCRETE REPAIR- All existing heaving/broken foundation areas will be chipped or grinded out and filled with concrete binder and cement (18 total blemished areas on tennis courts). Structural cracks and pop -outs areas will be treated and filled as necessary. All corrected court areas shall be checked to be level and true to surrounding court areas before the application of the surface coatings. 2) DIAMOND GRINDING- The courts will be checked and Diamond Grinded. All corrected court areas will be diamond grinded to provide a flat surface prior to the application of surface materials. 3) SURFACE SANDING- The courts will be sanded as required with a floor -type sanding technique. This procedure eliminates court blemishes, sands down all patched areas, and cracks which provides a flat surface before applying the surface coatings. SURFACE COATINGS 4) PRIMER COATING- A concrete -specific primer will be applied to the prepared surfaces. The entire surface area on the basketball courts will receive a complete primer coating. The primer coating is essential before applying any acrylic surface coatings to the courts. This step is most important to properly bond materials to the concrete surface. *NOTE: Foundation blemishing and structural conditions such as cracking, heaving, peeling/bubbling may not be permanently eliminated. Structural blemishes are result of the foundation and cannot be guaranteed. Scheduled court resurfacing/maintenance may help to contain courts imperfections, but will not permanently correct foundation blemishing. Court resurfacing is primarily to provide a cosmetically attractive and safe playing surface. 5) ACRYLIC RESURFACER COATING= One Sport Master Brand Acrylic Resurfacer base - sand coat shall be applied to each court. 60 Silica Sand shall be mixed to the material in amounts as required to provide for the necessary finish before applying the final color coatings. Acrylic Resurfacer is the best means for filling voids and pits on asphalt and concrete surfaces. 6) ACRYLIC COATINGS- The courts will receive two (2) Sport Master acrylic color surface coatings specifically designed for each sport. LINING 7) LINING OF COURTS- The court lines shall be laid out to USTA tennis,and NCAA basketball specifications. The line areas shall be taped and painted per manufactures specs. 8) CLEAN UP- After all work is completed, the entire work area shall be left in a neat, clean and useable condition. THE PRICE FOR THE WORK AS DESCRIBED IS: Surfacing Breakdown with Sport Master Surfacing System: Four (4) tennis courts with three -coat surfacing system: Foundation Preparations- $950 per court ...........................$ 3,800.00 Resurfacing- $3,740 per court ........................................$14,960.00 Two (2) basketball courts with four -coat surfacing system: Resurfacing- $3,740.00 per court ....................................$ 7.480.00 $26,240.00 Total All work shall be in accordance with manufacturer's specifications. We use the finest products offered by the industry to ensure custom performance. As a licensed contractor in The State of California, we carry the required Workers Compensation and are bonded and insured. We take pride in the quality of our work and we have several qualified references available upon request. We thank you for the opportunity to quote you on this project and we look forward to speaking with you again soon. Respectfully submitted, Jeff Frantz Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. ProSurface is authorized to do the work as specified. Signature Date of Acceptance. Presvdece 1555 Mesa Verde Dr. East 451 L, Costa Mesa, CA 92626 Phone: (714)348-6427 October 16, 2013 RE: Recreational court resurfacing for The City of Lynwood, Lynwood Park 2 tennis courts, 2 basketball courts Attention: Mark Flores and Memory Barrios, Parks and Recreation Department At your request, I am pleased to present the following proposal for the repairs and resurfacing of two (2) tennis and (2) basketball courts at Lynwood Park. As you know, we have extensive experience working on courts in similar conditions to yours. This experience has allowed us to develop the best methods to revamp and prolong the life and usefulness of tennis courts and other recreational surfaces. The following outline generally describes the steps required to restore your courts. FOUNDATION PREPARATION 1) CONCRETE REPAIR- All existing heaving/broken foundation areas will be chipped or grinded out and filled with concrete binder and cement (18 total blemished areas on tennis courts). Structural cracks and pop -outs areas will be treated and filled as necessary. All corrected court areas shall be checked to be level and true to surrounding court areas before the application of the surface coatings. 2) DIAMOND GRINDING-. The courts will be checked and Diamond Grinded. All corrected court areas will be diamond grinded to provide a flat surface prior to the application of surface materials. 3) SURFACE SANDING- The courts will be sanded as required with a floor -type sanding technique. This procedure eliminates court blemishes, sands down all patched areas, and cracks which provides a flat surface before applying the surface coatings. SURFACE COATINGS 4) PRIMER COATING- A concrete -specific primer will be applied to the prepared surfaces. The entire surface area on the basketball courts will receive a complete primer coating. The primer coating is essential before applying any acrylic surface coatings to the courts. This step is most important to properly bond materials to the concrete surface. *NOTE: Foundation blemishing and structural conditions such as cracking, heaving, peelingibubbling may not be permanently eliminated. Structural blemishes are result of the foundation and cannot be guaranteed. Scheduled court resurfacing/maintenance may help to contain courts imperfections, but will not permanently correct foundation blemishing. Court resurfacing is primarily to provide a cosmetically attractive and safe playing surface. 5) ACRYLIC RESURFACER COATING- One Sport Master Brand Acrylic Resurfacer base - sand coat shall be applied to each court. 60 Silica Sand shall be mixed to the material in amounts as required to provide for the necessary finish before applying the final color coatings. Acrylic Resurfacer is the best means for filling voids and pits on asphalt and concrete surfaces. 6) ACRYLIC COATINGS- The courts will receive two (2) Sport Master acrylic color surface coatings specifically designed for each sport. LINING 7) LINING OF COURTS- The court lines shall be laid out to USTA tennis and NCAA basketball specifications. The line areas shall be taped and painted per manufactures specs. 8) CLEAN UP- After all work is completed, the entire work area shall be left in a neat, clean and useable condition. THE PRICE FOR THE WORK AS DESCRIBED IS: Surfacing Breakdown with Sport Master Surfacing System: Two (2) tennis courts with three -coat surfacing system: Foundation Preparations- $950 per court ...........................$ 3,800.00 Resurfacing- $3,740 per court ........................................$ 7,480.00 Two (2) basketball courts with four -coat surfacing system: Resurfacing- $3,740.00 per court .................................... 7,480.00 $18,760.00 Total All work shall be in accordance with manufacturer's specifications. We use the finest products offered by the industry to ensure custom performance. As a licensed contractor in The State of California, we carry the required Workers Compensation and are bonded and insured. We take pride in the quality of our work and we have several qualified references available upon request. We thank you for the opportunity to quote you on this project and we look forward to speaking with you again soon. Respectfully submitted, Jeff Frantz Acceptance of Proposal: The above prices, specifications and conditions are satisfactory and are hereby accepted. ProSurface is authorized to do the work as specified. Signature Date of Acceptance October 28, 2013 Mr. Jesus Castro Supervisor, Recreation Dept. Lynwood City Park Lynwood, CA 90262 Dear Jesus, Here is the proposal you requested for the laser grading and renovation of the three baseball infields at Lynwood City Park in the City of Lynwood. Athletic Field Specialists proposes to: ➢ Survey the infields with our laser. We will be able to identify all field elevations and reset them to spec. We will replace and reset new base pegs, pitching rubber and home plate as needed to high school specs. ➢ Provide and incorporate 25 tons of infield mix onto the smaller field and 50 tons of infield mix onto each of two larger fields. The infield mix will be incorporated, compacted and laser leveled. ➢ Edge the arcs and set to field specifications. The cost for the procedures detailed above is $7,500.00 for each of the two larger fields and $5,950.00 for the smaller field. It includes the infield mix, all labor, infield hardware, and equipment required for the procedure detailed above. If the City of Lynwood wants us to pay prevailing wages, add $1,000.00 for each of the fields. We are licensed and bonded with numerous references. Locally we've completed work at Lynwood Middle School, Lynwood High School and Firebaugh High School. We've also completed work at USC, Bellflower High School, St. John Bosco High School and Bishop Amat High School. If you have any further questions, please feet free to call me at 909-917-1075. Thank you for your consideration in this matter. Sincerely, Allen Aragon Athletic Field Specialists 3094 E. Shauna Drive - Highland, CA 92346.Office (909) 8642530 - Fax (909) 425-2648 PROFESSIONAL TURF SPECIALTIES, INC 1544 Wavertree Lane Fullerton, CA. 92831 LIC# C27-77426 Fax: 714 — 986-9957 Phone: 714 — 350-9619 Mr. Jesus Castro City of Lynwood 11330 Bullis Rd. Lynwood, CA 90262 Email: jcastro@lynwood.ca.us Reference: Lasergrade 3 Fields April 17, 2012 Option #1: Resod Back Radius Repair back radius on (3) three each fields. Sodcut back radius, lasergrade area and install new sod. Cost per square foot: $ 1.50 Option #2: Cleanup only Back radius cleanup only. Measure radius, determine cut, sodcut, and dispose of debris. Total cost: $ 600.00 Option #3: *Infield mix installation: Install 125 tons of Gail Material "ProGold" infield mix (stabilized). Total cost: $ 6,500.00 *Price based on trucks being able to access fields directly. Option #4: Lasergrade Rip field, rototill, lasergrade, roll and compact. One (1) lowboy dumpster Cost per field, each: $ 1,800.00 Total cost (3) fields: $ 5,400.00 Multifield discount: ($400.00) Total cost with discount: $ 5,000.00 Cost: $ 500.00 Note: Parking and access to fields for trucks and equipment must be provided. All electrical, irrigation, or subsurface hazard must be clearly marked. If you have any questions please don't hesitate to call me at 714-350-9619. Regards, Michael J. Wilson April 10, 2012 Mr. Jesus Castro Supervisor, Recreation Dept. Lynwood City Park Lynwood, CA 90262 Dear Jesus, Here is the proposal you requested for the laser grading and renovation of the three baseball infields at Lynwood City Park in the City of Lynwood. Athletic Field Specialists proposes to: ➢ Survey the infields with our laser. We will be able to identify all field elevations and reset them to spec. We will replace and reset new base pegs, pitching rubber and home plate as needed to high school specs. ➢ Provide and incorporate 25 tons of infield mix onto the smaller field and 50 tons of infield mix onto each of two larger fields. The infield mix will be incorporated, compacted and laser leveled. Edge the arcs and set to field specifications. The cost for the procedures detailed above is $6,950.00 for each of the two larger fields and 5,500.00 for the smaller field. It includes the infield mix, all labor, infield hardware, and equipment required for the procedure detailed above. We are licensed and bonded with numerous references. Locally we've completed work at Lynwood Middle School, Lynwood High School and Firebaugh High School. We've also completed work at USC, Bellflower High School, St. John Bosco High School and Bishop Amat High School. If you have any further questions, please feel free to call me at 909-917-1075. Thank you for your consideration in this matter. Sincerely, Allen Aragon Athletic Field Specialists 3094 E. Shauna Drive • Highland, CA 92346.Office (909) 864-2530 • Fax (909) 425-2648 Mi.,. League' Construction Services A Division of Major League Softball, Inc. General Contractor—License No. 845268 621 E. Walnut Avenue. Burbank, California 91501 (818) 559-8787 Ext. 5 Client and Client Billing Address: 626.945.1279 Jesus Ramirez Mariposa Landscapes, Inc. 15529 Arrow Hwy. Irwindale, CA 91706 PROPOSAL/CONTRACT February 7, 2011 Job Address: District 3 Santa Ana Parks: Heritage Park – Baseball Field Delhi Park – Softball Field Madison Park – T -ball Field Job Sl7ecifcations: UNITS UNIT PRICE EXT. PRICE Heritage Park —Sod Installation: Remove and dispose existing sod and grade/prepare the soil in an area that is approximately 1,470 sq. ft (project area has been defined by Client). Plant new "Tif Green" bermuda sod over 1,470 $2.00 $2,940.00 project area. Price includes all equipment, labor, disposal fees and sod material. Delhi Park — Remove Existing Grass and Install New Sod: Remove and dispose existing sod in an area that is 500 sq. ft. (project area has been defined by 500 $1.00 $ 500.00 Client). Grade/prepare the soil in an area that is approximately 60 sq. ft and plant sod that has been harvested from Delhi Park. Price includes all equipment, labor, disposal fees. Madison Park —Sod Installation: Remove and dispose existing sod and grade/prepare the soil in an area that is approximately 600 sq. ft (project area has been defined by Client). Plant new "Tif Green" bermuda sod over 600 $2.00 $1,200.00 project area. Price includes all equipment, labor, disposal fees and sod material. Notes and Payment Schedule: Project shall be completed within three (3) working days and shall commence upon mutual agreement. Client shall be responsible for all sprinkler system adjustments and the water program. The Client shall be responsible for marking all existing sprinkler heads. All deliveries Total $4,640.00 will be coordinated with a designated School District staff member. Payment terms are Net 30. Entire Contract and Change Orders: The above listed "Job Specifications" include the entire Contract and no other discussions or agreements, either verbal or written shall be binding. Any deviation or alteration from the above Job Specifications involving extra cost of material, labor or equipment will only be performed upon written Change Order for same, and will become an extra charge over the sum mentioned in this Contract. All Agreements must be made in writing. The client hereby accepts this Proposal and enters into a Contract as set forth above. The above specifications, prices and conditions are satisfactory and hereby accepted. The Contractor is authorized to do the work as specified. Payment will be made as outlined above. For the Client: By: Jesus Ramirez, Mariposa Landscapes, Inc. For the Contractor: By: David R. Johnson, President Gc-/r t,p�lt1Y TD Sports, Inc. S P O R T C-0 U R T, Sport Court of Southern California 21 W. Easy St. Unit 107 Soni Valley, CA 93065 Court ResurfacingContract / Lynwood Park 805-526-5899.805-526-5818 www.so ourtofsouthemcaliiomia.00m License No. 660967 Customer. City of Lynwood Date: 3/20/2014 Address: 11330 Bullis Rd City Lynwood State CA Zip 90262 Account Manager Kurt Scholey Contact Memory Barrios E -Mail mbarriosOlvnwood.ca.us Distributor Dale Hendrickson Phone Vs: 3104186.0426 Prosposal good for 30 Days Description of the Project and Description of the Significant Materials to be Used and Equipment to be Metalled: Resurface four (4) existing tennis courts and two (2) basketball courts at Lynwood Park Powerwash surface to remove loose debris and paint Patch holes and cracks as necessary Apply one (1)coat resurfacerlprkner Apply three (3) coats Ple ipave acrylic court paint. Court colors to be determined One coat line paint Line color to be determined. Line layout to match existing. Resurface four (4) tennis courts total cost. New tennis nets will be fumished and installed at no extra cost $22,760 Resurface two (2) basketball courts total cost. New goal nets will be fumished and Installed at no extra cost. $10,520 The City of Lynwood is responsible to insure that the acrylic court paint will not affect water table under the concrete slab of the basketball courts. Court painting cannot be done in cold (concrete must be at least 50 degrees) or rainy weather, All cracks in concrete will reappear over time Option; Resurface Iwo(2) tennis courts and two (2) basketball courts. Which two tennis courts TBD = $21,900 Resurface all six courts at one time = $31,616 Contract Price Total: 03,260 Dorm Payment and Payment for Order of Custom Materials andlor Components: To be determined Other Progress Payments: To be determined. The schedule of progress payments must specifically describe each phase of work, including the type and amount of work or services scheduled to be supplied in each phase, along with the amount of each proposed progress payment IT IS AGAINST THE LAW FOR A CONTRACTOR TO COLLECT PAYMENT FOR WORK NOT YET COMPLETED, OR FOR MATERIALS NOT YET DELIVERED. HOWEVER, A CONTRACTOR MAY REQUIRE A DOWNPAYMENT. Contractor may require a progress payment to order custom materials or compo =fL Court & Line Colors: TBD Other Conditions- Contract price does not Include prevailing wages. 40 jbatedApril 20, 2014 Anticipated Compleliorr Date: May 1, 2014 90no4 % oe v Customer Signature CSLB Registration No. Date T DistribublContrarlor Data Date Contract Signed. You are entitled to a completely filled in copy of this agreement, signed by both you and the contractor, before any work may be started. Notice: Customer has the right to require the contractor to have a performance and payment bond, at an additional cost. Page 1 of 6 Terms and Conditions - Commercial Contracts 1. PERMITS AND APPROVALS: Customer shall be responsible for Registrar, Contractors State License Board, Post Office Box 26000, obtaining any engineering, permits. or Homeowners Association approvals Sacramento, California 95826. needed with their respective costs. Contractor may assist in obtaining these 15. LATE PAYMENT PENALTY: Failure by Customer to promptly if identified and requested in writing. pay for work performed as specified in this Contract shall result in a penalty 2. PROJECT LOCATION AND HOLD HARMLESS: Project charge of 1.5% per month on any outstanding balance owed to Contractor location has been marked, at Customer's direction. Customer will hold (after a 7 -day grace period), but not more than the maximum amount allowed harmless Contractor for any dispute which may arise over property lines, set by law. Contractor shall have the right to immediately stop work should the backs, drain fields, underground piping, wiring, or other unforeseen item. customer be past due in any progress payment under this Contract. 3. EXCLUSIONS: Project does not include electrical hook-up I6. WARRANTY: Materials. 1 -year - Lalaor: 1 -year landscaping or other work not in writing unless otherwise noted. Turf Products: 8 -year manufacturer's limited warranty. Sport Court 4. APPROXIMATE START DATE AND APPROXIMATE Components. 10 -year manufacwtc's limited warranty, 5 -year manufacturer's COMPLETION DATE: Contractor cannot promise any firm date for limited warranty for Hockey applications. 15 -year manufacturer's limited any phase of installation or completion. It is safe to assume there might be urn' on Outdoor surface tiles. Details to be provided in writing to some delay that cannot be foreseen at this time. Customer upon requcWicorupletion ofjob. S. STATE OF PROPERTY: Although Contractor will make every 17. UNCONDITIONAL RELEASE: Upon satisfactory payment being made for any portion of the work performed, the contractor, prior to any further reasonable effort to confine it, the property may be disturbed by the installation activity. Any damage, except normal wear and tear, will be payment being made, shall firmish to the person contracting for the home repaired to a reasonable facsimile of the original state. Contractor can improvement work a full and unconditional release from any potential lien claimant claim or mechanics lien authorized pursuant to Sections 8400 and provide no assurance and can assume no responsibility for the items. 8404 of the Civil Code for that portion of the work for which payment has been 6. ACCESS: In the event the Customer authorizes use of a neighboring made. property for access or installation, Customer agrees to hold Contractor I8. COMMERCIAL GENERAL LIABILIITY INSURANCE harmless beyond paragraph 5 of these conditions. Written consent for any such access must be obtained by Customer from neighbor. (CGL) AND WORKERS' COMPENSATION INSURANCE: 7. CLEAN-UP: Contractor agrees to reasonable clean up to the installation Contractor TD Sports, Inc. (dba Sport Court of Southern California, Sport and access areas after installation is completed and to remove all excess Court Golf, TD Sports Playftelds, and Sport Court of Los Angeles) carries installation materials and waste unless otherwise noted. 54,000.000.00 commercial general liability insurance. Contractor carries 8. CONCRETE WORKMANSHIP: Concrete will usually crack. The Workers Compensation Insurance for all employees. Contractor also carries Commercial Auto Liability Insurance. You may call TD Sports Inc. (800) 296 - function of reinforcing steel is to keep the concrete tightly tied together, it 5566 for contact information for verification of these other policies. does not prevent cracking. 9. UNFORESEEN OBSTACLES: The contract price is based on the i9, PHOTOGRAPHS: As a courtesy to future TD Sports, Inc. customers we occasionally take photographic images of customer projects and might mutual assumption that the site contains no underground water, piping, reproduce those images for their photo books or other marketing purposes TD wiring, nor any other condition or obstacle beneath the surface that will not Spores, Inc. warrmts that it does not identify address, or any sensitive personal accommodate standard easy installation of the project. If Customer is aware information in such reproductions. By signing this contract customer authorizes of any underground obstacles, then they must provide notice to Contractor of the use of such photos for marketing. Notwithstanding the foregoing, Customer any such obstacle prior to commencement of work. Should any condition retains the right to specifically request that no photographic images be used for exist that requires additional work or cost, the customer will be notified. No any purpose whatsoever. further work will be done until customer agrees to pay the additional cost of 20. COLLECTION COSTS AND ATTORNEYS FEES: If TD any work because of this condition. It is agreed that the Customer shall have the option orcancelling the balance ofthe contract in this event. Cancellation Sports, Inc. is required to pursue collection proceedings or legal action for shall also relieve Contractor of further liability or responsibility. Contractor collection, demand, or other action for performance under this contract, and shall not assume any responsibility nor liability for damage to or caused by prevails, Customer shall be held liable for any and all legal fees and costs unforeseen items. incurred by TD Sports, Inc. or its agents, employees or attorneys in pursuing 1o. NOTE ABOUT EXTRA WORK AND CHANGE such collection. demand, or legal action, including without limitation filing fees ORDERS: During installation, customers occasionally request changes. and process service fees. 21. LIMITATIONS: No action arising from or related to this Contract, or No changes, however minor they may appear, can be made without written the performance thereof, shall be commenced by either party against the other authorization "Extra Work and Change Orders, become pan of the contract more than two years after the completion or cessation of work under this once the order is prepared in writing and signed by the parties prior to the Contract. commencement of work covered by the new change order. The order must 22. COMPONENT PAYMENT: Component Payment is due when describe the scope of the extra work or change, the cost to be added or subtracted from the contract, and the effect the order will have on the components are delivered on or off-site. If installation of components is schedule of progress payments or the completion date." Customer is notified delayed by Customer in excess of 15 days after components are delivered on or that Contractors failure to comply with the requirements of this paragraph offsite, Customer will be subject to a SIS/day delay or storage fee. does not preclude the recovery of compensation for work performed based 23. ADDITIONAL TRIP CHARGE: If customer requests a specific upon legal or equitable remedies designed to prevent unjust enrichment. day for component installation and Contractor is unable to do so because of 11. ENTIRE AGREEMENT: The Contract Documents, including jobske circumstances out of our control, then customer is subject to a trip these Terms and Conditions, constitute the entire agreement between Customer and Contractor. No oral agreements or modifications shall be charge. 24. INTERPRETATION AND VENUE: This contract shall be deemed part of this Contract, unless as set forth above in paragraph 10_ interpreted tinder the laws of the State of California. Any litigation under this 12. ADJUSTMENT: Contractor shall have the right to adjust any contract shall be resolved in the trial courts of Ventura County, State of measurement or dimension without securing Customer's permission provided such adjustment does not exceed 1% (plus or minus) of tolal California 25. CORPORATE AUTHORIZATION: TD Sports, Inc. is a dimension. corporation organized and existing under the laws of the State of Delaware and 13. "PRELIMINARY NOTICE": To preserve our right to record a fully qualified and authorized to do business in the State ofCalifimia. "Mechanics Lien" or "Stop Notice"�, we, as subcontractor or material 26. EXCLUSIVE DISTRIBUTOR: TD Sports, Inc. is an exclusive supplier, will provide you with a document called a "Preliminary Notice'. distributor for Connor Sport Court International. Connor Sport Court This notice is not a lien. The purpose of the notice is to let you know that the International is the mamutacbuer of components and surface systems. subcontractor or materials supplier has the right to record a lien on the Dnstributors/Dealets/Account Managers are not employees, agents, nor joint subject property if they are not paid. venturers of Connor Sport Court international. 14. LICENSE REQUIREMENTS: Contractors are required by law to 27- RETURNED CHECK CHARGE: There is a 525:00 fee for any be licensed and regulated by the Contractors Slate Liccnsc Hoard, which has returned check. jurisdiction to investigate complaints against contractors if a complaint 1 have read and accept all terms and conditions of this regarding a patent actor omission is field within four years of the date of the Contract. alleged violation. A complaint regarding a latent act or omission pertaining X to structural defects must be filed within 10 years of the date of the alleged violation. Any questions concerning the contractor may be referred to the By: Date Its: Rev.5/06/13 o* Lryw 4 p w„- AGENDA STAFF REPORT \tlp.4 DATE: December 18, 2012 TO: Honorable Mayor and Members of the City Council APPROVED BY: Roger L. Haley, City Mana e PREPARED BY: Perry Brents, Director, Recreation & Community Services v Mark Flores, Deputy Director SUBJECT: Lynwood City Park Grant Recommendation: Staff recommends that the City Council adopt the attached resolution entitled, "A RESOLUTION OF THE LYNWOOD CITY COUNCIL APPROVING ACCEPTANCE OF GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT TO BUILD A LYNWOOD CITY PARK OUTDOOR FITNESS ZONE AND CONDUCT ATHLETIC FACILITY IMPROVEMENTS AND REHABILITATION PROJECTS WITHIN LYNWOOD CITY PARK". Background: The Recreation & Community Services Department applied for grant funding from the Los Angeles County Regional Park & Open Space District (LACRPOSD) to support an outdoor fitness zone and various, rehabilitation projects within Lynwood City Park. On November 27, 2012 the City received notice from the LACRPOSD that we have been awarded $250,000 to fund the identified projects. As part of the grant requirements, the City of Lynwood is required to formally accept the grant through a City Council Resolution. Discussion & Analysis: Proposed projects were selected based on the grant program's stated priority of supporting new and refurbishment projects that enhance and encourage outdoor athletic and exercise activities. The proposed projects identified in Table #1 were specially selected to meet the grant criteria, as well as, popular need and use, Recreation Department staff is coordinating with the Public Works Department to finalize grant acceptance documents so that final grant agreement documents can then AGENDA ITEM be prepared by the funding agency. We anticipate funding in March 2013, projects B, C and D to be completed by the 2nd Quarter of FY 2013114 and project A to be completed by the 4th Quarter of FY 2013/14. Table #1 Lynwood City Park Outdoor Fitness Zone and Rehabilitation Project Grant Project Description Estimated Cost Replaces playground that was A Outdoor Fitness Zone removed from south -side of City $160,000 Park. Court Amenities: Trash cans, gates, Tennis Court signage, benches, and nets. B Rehabilitation Repainting and/or resurfacing of $50,000 playing areas Baseball Field Professional resurfacing and laser C Rehabilitation grading of three baseball/softball $21,000 fields. Outdoor Basketball Replacement of gates, backboards, D Rehabilitation rims, add benches, repaint or $19,000 resurface playing area GRANT TOTAL $250,000 Fiscal Impact: The action recommended in this report will have the following fiscal impact on the City: • In-kind staff time from Public Works and Recreation Departments to manage project and prepare required reporting documents. Coordinated With: City Attorney Finance Department RESOLUTION NO A RESOLUTION OF THE LYNWOOD CITY COUNCIL APPROVING ACCEPTANCE OF GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT TO BUILD A LYNWOOD CITY PARK OUTDOOR FITNESS ZONE AND CONDUCT ATHLETIC FACILITY IMPROVEMENTS AND REHABILITATION PROJECTS WITHIN LYNWOOD CITY PARK WHEREAS, the Lynwood Recreation & Community Services Department applied for and was successfully awarded, a grant in the amount of $250,000 from the Los Angeles County Regional Park and Open Space District's SD2-2012 Excess Funds Program; and WHEREAS, the grant procedures established by the Los Angeles County Regional Park and Open Space District require the City of Lynwood to certify by resolution acceptance of funds, acceptance of responsibility to perform projects as .proposed and authorization for execution of related documents; and WHEREAS, the grant funds will be used in strict accordance with requirements established by the Los Angeles County Regional Park and Open Space District. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, ORDER, AND RESOLVE AS FOLLOWS: Section 1. Approve acceptance of $250,000 in grant funding for the Lynwood City Park Outdoor Fitness Zone and the Lynwood City Park Athletic Facility and Sports Field Rehabilitation Projects from the Los Angeles County Regional Park and Open Space District. Section 2. Appoint the City Manager and/or. his designee as agent of the City of Lynwood to conduct all negotiations and execute and submit all grant documents and activities, including, but not limited to, contracts and grant payments to contractors, in compliance with all applicable current county, state and federal laws which may be necessary for the completion of the aforementioned Projects, subject to prior approval in a form approved by the Lynwood City Attorney's Office and allocate necessary staff time to manage the projects. Section 3. This Resolution shall take effect immediately upon adoption. PASSED, APPROVED AND ADOPTED THIS 18th day of December 2012. Salvador Alatorre, Mayor ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: Fred Galante, City Attorney Roger L. Haley, City Manager APPROVED AS TO CONTENT: Perry Brents, Director Recreation and Community Services STATE OF CALIFORNIA } } COUNTY OF LOS ANGELES } I, the undersigned City Clerk of the City of Lynwood, do hereby certify that the above and foregoing Resolution was duly adopted by the City Council of the City of Lynwood at a regular meeting held at City Hall on the 18th day of December 2012, and passed by the following votes: AYES: NOES: ABSENT: ABSTAIN: Maria Quinonez, City Clerk STATE OF CALIFORNIA } } COUNTY OF LOS ANGELES } I, the undersigned City Clerk of the City of Lynwood, and Clerk of the City Council of said City, do hereby certify that the above and foregoing is a full, true and correct copy of Resolution No. on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 18th day of December, 2012 Maria Quinonez, City Clerk Los A,*,rr.T.rs COUNTY REGIONAL PARK .AND OPEN SPACE; DIS -TRIC -1, .4im milier2;.30112 NIT. Mark Mmeq, 7icnufi' Tiinrz. it Rwrudirn wd Cornrntuiity &AYiCL!, DZIMIUTleai' Citi-uI'I.Yn wnxl 11230 Bullis Read 1,' nII L)Od, CA 91k^62 Dear A•ic Florey;. ti1)2 2{)12 N_xmis lends Prndrani Lynwood City Park Clutdour Fitmen Zone Project Lynwood Utr YarkSpoi-MCeld Rehabilitation Project Tbc Regional Park and Open Spacc Dist is (District) is plc isod to inform you that your proposals for the above ineiitiov d ptnjcets for a-oinbincd total of $250,000.00 havc barn approvcd. Please prtJYA C and submit all A1?pfiO3liatn pc:kaSts W the Dibtri;.t for two sq,uatc. pr4jcct5 sr Haat agrcamcnw can bo. csccutr d for thcso Innoic•i.Is. 11c Application packages unisr in,Aade: (1) RVsUiuti*n amm-ciby Ci IV Cuumil (I Rnuh:(irn is �irl%uizmt for both pwicah) (F Appliwation H•urm (3) Priaj cot Boundary Niap (4) Projcct Sitc plan (i) Pri(jM'L Vi<inily NbTI ((i) 1?stitno-ttc5 and TimtHre -- 5uhmie nne tier Bien pn�je:.t Tf yuu ltn' c isnYila;�lilm,i, plca�r..:unlaa L me it (231) ?iti 2119 ur bridlnv'narL�.I counE�.Erty. 5 inocrely, ldarbata 1{:dlcv Vm;ran) Management and Spccial Prujc,;ia gdmlaWrmflvaOITUx%. . (W)MA-2181 . kl(p:ttbpCN�p +li>iria�luruunta.iorir Section 6-6 CONTRACTS FOR PUBLIC WORKS PROJECTS: Page 1 of 6 6-6 CONTRACTS FOR PUBLIC WORKS PROJECTS: 6-6.1 Public Works Projects; Uniform Public Construction Cost Accounting Act: The city council has elected to subject the city to the Uniform Public Construction Cost Accounting Acts in the performance of and contracting for public projects. The procedures contained in this section are intended to implement and be consistent with such act. (Ord. #1571, §4) 6-6.2 Definitions: For purposes of this section, the following words shall have the following meanings: Facility shall mean any of the following: a. Any plant, building, structure, ground facility, real property, street, highway or other public works improvement; b. Any utility system owned by the city, subject to the limitations found in subsection c of the definition of "public project" in this section. Force account shall mean work performed on public projects using internal city resources, including, but not limited to, labor, equipment, materials, supplies and subcontracts of the city. Maintenance work shall mean any of the following: a. Routine, recurring and usual work for the preservation or protection for its intended purposes of any facility owned or operated by the city; b. Minor repainting; c. Resurfacing at less than one inch (1") deep of streets and highways; d. Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants and servicing of irrigation and sprinkler systems; and e. Work performed to keep, operate and maintain water, power or waste disposal systems owned by the city, including, but not limited to, dams, reservoirs, power plants and electrical transmission lines of 230,000 volts and higher. Public project shall mean any of the following, excluding maintenance work: a. Construction, reconstruction, erection, alteration, renovation; improvement, demolition and repair work involving any facility owned, leased or operated by the city; b. Painting or repainting any facility owned, leased or operated by the city; and c. The construction, erection, improvement or repair of dams, reservoirs, powerplants and electrical transmission lines of two hundred thirty thousand (230,000) volts and higher that are part of a utility system owned by the city. (Ord. #1571, §4) http://www.codepublishing.com/ca/lynwood/htmIALynwoodO6ALynwoodO6O6.html 1 10/27/2014 Section 6-6 CONTRACTS FOR PUBLIC WORKS PROJECTS: Page 2 of 6 6-6.3 Contracting Procedures; Dollar Amount Limitations: a. Public projects of thirty thousand dollars ($30,000.00) or less, for which appropriations have been approved by the city council, may be performed by force account, by negotiated contract, or by purchase order. The director of environmental services is authorized to determine how and by whom the project shall be performed and the city manager is authorized to execute any contract or purchase order for the project. b. Public projects from thirty thousand dollars one cent ($30,000.01) to one hundred twenty five thousand dollars ($125,000.00) shall be contracted for pursuant to the informal bidding procedures contained in subsection 6-6.6 of this section. c. Public projects of more than one hundred twenty five thousand dollars ($125,000.00) shall be contracted for pursuant to the formal bidding procedures contained in subsection 6-6.7 of this section. d. All contracts governed by this section shall be in a form approved by the city attorney. (Ord. #1571, §4) 6-6.4 Separation Of Work Orders Or Projects: It shall be unlawful for any person to split or separate any public project into smaller work orders or projects for the purpose of evading the provisions of this section requiring work to be done by contract after competitive bidding. (Ord. #1571, §4) 6-6.5 Lists Of Contractors And Trade Journals: a. The director of environmental services shall develop and maintain a list of contractors, identified according to categories of work, in accordance with criteria determined by the California uniform construction cost accounting commission (the "commission") and promulgated in the "Cost Accounting Policies And Procedures Manual". b. The director of environmental services shall maintain a list of the construction trade journals, as determined for the county of Los Angeles by the commission, that are to receive mailed notice of all informal and formal construction contracts being bid for work within the county. (Ord. #1571, §4) 6-6.6 Informal Bidding Procedures: a. When the city intends to contract for a public project from thirty thousand dollars one cent ($30,000.01) to one hundred twenty five thousand dollars ($125,000.00), the director of environmental services or his designee shall mail a notice inviting informal bids to all contractors on the list for the category of work being bid, to all construction trade journals on the list, and to such other contractors and trade journals as may be requested by the city staff in charge of the project. However, if a project or service essential to the project is proprietary and can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent only to such contractor or contractors. b. All mailing of notices inviting informal bids shall be completed not less than ten (10) calendar days before bids are due. c. The notice inviting informal bids shall describe the project in general terms and how to obtain more detailed information about the project, and shall state the time and place for the submittal of bids. d. The city council delegates the authority to award and execute contracts for public projects of one hundred twenty five thousand dollars ($125,000.00) or less which are let by the informal http://www.codepublishing.com/ca/lynwood/html/Lynwood06/LynwoodO6O6.html 10/27/2014 Section 6-6 CONTRACTS FOR PUBLIC WORKS PROJECTS: Page 3 of 6 bidding procedures specified herein to the city manager upon the recommendation of the director of environmental services. In awarding such contracts the city manager shall exercise prudent judgment in determining the lowest responsible bidder, utilizing the criteria specified in subsection 6-6.9 of this section. e. If all bids received are in excess of one hundred twenty five thousand dollars ($125,000.00), the city council may, by adoption of a resolution by a four-fifths (4/5) vote of its membership, award the contract at one hundred thirty seven thousand five hundred dollars ($137,500.00) or less to the lowest responsible bidder, if the city council determines that the city's original cost estimate for the project was reasonable. f. If no bids are received, the project may be performed by negotiated contract or by city employees by force account. "No bids" means that no bids at all were received or that no bids that conform to the city's specifications were received or that no bids that conformed to the city's specifications were submitted by a responsible bidder. (Ord. #1571, §4) 6-6.7 Formal Bidding Procedures: a. The city council shall adopt plans, specifications and working details for all public projects exceeding one hundred twenty five thousand dollars ($125,000.00). Any person may examine the plans, specifications or working details adopted for such projects. b. When the city is to contract for a public project of more than one hundred twenty five thousand dollars ($125,000.00), the director of environmental services shall prepare a notice inviting formal bids, which shall distinctly describe the project and state the time and place for receiving and opening sealed bids. c. At least fourteen (14) days before the date of opening the bids, the director of environmental services or his designee shall publish the notice in a newspaper of general circulation, printed and published in the city. At least thirty (30) days before the date of opening the bids, the director of environmental services or his designee shall mail the notice to all construction trade journals on the list referred to in subsection 6-6.5 of this section. The director of environmental services or his designee may also give such other notice as he/she deems proper. d. Sealed bids shall be submitted to the city clerk's office and shall be identified as to bidder, project and marked "bid" on the envelope. Bids shall be opened by the city clerk's staff in public at the time and place stated in the notice inviting formal bids. A written record and tabulation shall be made at that time of all bids received, and shall be open for public inspection during the city's regular business hours for a period of at least thirty (30) days after the bid opening. e. The city council may in its discretion reject any bids presented, if the city, prior to rejecting all bids and declaring that the project can be more economically performed by employees of the city, furnishes a written notice to an apparent low bidder. Such notice shall be sent by the director of environmental services. The notice shall inform the bidder of the city's intention to reject the bid and shall be mailed at least two (2) business days before the hearing at which the city intends to reject the bid. If, after the first invitation for bids, all bids are rejected, the city may, after reevaluating the cost estimates for the project: 1. Abandon the project; 2. Readvertise for bids in the manner described in this subsection; or http://www.codepublishing.com/ca/lynwood/html/Lynwood06/LynwoodO6O6.html 110/27/2014 Section 6-6 CONTRACTS FOR PUBLIC WORKS PROJECTS: Page 4 of 6 3. Request that the city council adopt a resolution by a four-fifths (4/5) vote, declaring that the project can be performed more economically by city employees. If such a resolution is adopted, the director of environmental services may have the project completed by force account. f. If no bids are received, the project may be performed by negotiated contract or by city employees by force account. "No bids" means that no bids at all were received or that no bids that conformed to the city's specifications were received or that no bids that conform to the city's specifications were submitted by a responsible bidder. (Ord. #1571, §4) 6-6.8 Award Of Formal Bid Contracts: Except as otherwise provided herein, formal bid contracts shall be awarded by the city council to the lowest responsible bidder. If two (2) or more bids are the same and the lowest, the city council may accept the one it chooses. The determination of "lowest responsible bidder" shall be at the discretion of the city council pursuant to findings and recommendations presented by the city manager and/or the director of environmental services at the time of award of the contract. (Ord. #1571, §4) 6-6.8(A) Exemptions From Formal And Informal Bidding Procedures And Purchasing Authority Limits: The provisions of this section 66=6 requiring formal or informal bids shall_ not apply when the city is able to secure a contract for a public project through piggyback procurement. Piggyback procurement shall mean utilizing another public agency's contract or agreement to obtain more advantageous prices and terms than can be otherwise obtained on the open market. A piggyback contract is available under which: a. Competitive bid procedures have already been utilized, for the supplies, equipment, or services by any California city, county, school district, state, and federal government or any of their respective agencies within twenty-four (24) months; or b. Procurement agreement is made available by any California city, county, school district, state, and federal government or any of their respective agencies, programs, vendors or agents allowing local governments to buy directly from suppliers through existing contracts and agreements; or c. The city council adopts a resolution establishing policies for purchasing. d. The supplies, equipment, or services are supplied to the city at the same or better price as was obtained by the vendor via any California city, county, school district, state, and federal government or any of their respective agencies. (Ord. #1649, §1; Ord. #1672, §1) 6-6.9 Determining The Lowest Responsible Bidder: a. In determining the lowest responsible bidder, the following shall be considered, in addition to the price: 1. Quality; 2. The ability, capacity, and skill of the bidder to perform, the contractor provide the services required; http://www.codepublishing.com/ca/lynwood/html/Lynwood06ALynwoodO6O6.html 10/27/2014 Section 6-6 CONTRACTS FOR PUBLIC WORKS PROJECTS: Page 5 of 6 3. Whether the bidder can perform the contract or provide the services promptly, or within the time specified, without delay or interference; 4. The sufficiency of the bidder's financial resources to perform the contract or provide the services; and 5. The ability of the contractor to provide future maintenance and services if essential to adequate performance. (Ord. #1571, §4) 6-6.10 Bid Bonds: All sealed bids submitted pursuant to subsection 6-6.7 of this section must be accompanied by a bid security in an amount equal to at least ten percent (10%) of the amount bid. A bid shall not be considered unless one of the forms of bid security specified in the California Public Contract Code section 20170 is enclosed with the bid. If the successful bidder fails to execute the contract, the amount of the bidder's security shall be forfeited to the city, except as provided in the California Public Contract Code sections 20173 and 20174. (Ord. #1571, §4) 6-6.11 Performance And Payment Bonds: In awarding a contract pursuant to subsection 6-6.6 or 6-6.7 of this section, the director of environmental services shall require a faithful performance bond in an amount equal to one hundred percent (100%) of the contract price and a payment bond in the amount required by California Civil Code section 3248. Such bonds shall be issued by an admitted surety insurer and be in the form of a bond, not a deposit in lieu of a bond. (Ord. #1571, §4) 6-6.12 Emergencies: a. In cases of emergency when repair or replacements are necessary the city council may proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets, or working details, or giving notice to let bids for contracts. The work may be done by day labor under the direction of the city council, by contract, or by a combination of the two. The provisions of California Public Contract Code section 22050, including, but not limited to, the requirement of a four-fifths (4/5) vote of the city council finding substantial evidence of an emergency prior to taking emergency action, shall apply when notice for bids to let contracts in emergency situations is not given. b. The city council may delegate by resolution the authority to order any action pursuant to paragraph (1) of subdivision (a) of California Public Contract Code section 22050 to the city manager or chief engineer. (Ord. #1571, §4) 6-6.13 Maintenance Work: The city may utilize the bidding procedures set forth in subsection 6-6.3 et seq., of this section when contracting for maintenance work. (Ord. #1571, §4) 6-6.14 Periodic Adjustment Of Bidding Thresholds: Pursuant to Public Contract Code section 22020, the dollar amounts specified in the various provisions of this section are subject to periodic adjustment by the California uniform construction cost accounting commission. When such adjustments become effective, the city council may make the new dollar amounts applicable to the city by adopting a resolution or passing an ordinance amending the affected provisions of this section. (Ord. #1571, §4) Pub.Con.C. §22000 et seq. http://www.codepublishing.com/ca/lynwood/html/Lynwood06ALynwoodO6O6.html 10/27/2014 Section 6-6 CONTRACTS FOR PUBLIC WORKS PROJECTS: The Lynwood Municipal Code is current through Ordinance 1672, passed July 1, 2014. Disclaimer: The City Clerk's Office has the official version of the Lynwood Municipal Code. Users should contact the City Clerk's Office for ordinances passed subsequent to the ordinance cited above. Page 6 of 6 City Website: http://www.lynwood.ca.us/ (http://www.lynwood.ca.us/) City Telephone: (310) 603-0220 ext. 210 Code Publishing Company (http://www.codepublishing.com/) http://www.codepublishing.com/ca/lynwood/html/Lynwood06/Lynwood0606.html 10/27/2014 RESOLUTION NO. 2012.238 A RESOLUTION OF THE LYNWOOD CITY COUNCIL APPROVING ACCEPTANCE OF GRANT FUNDS FROM THE LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT TO BUILD A LYNWOOD CITY PARK OUTDOOR FITNESS ZONE AND CONDUCT ATHLETIC FACILITY IMPROVEMENTS AND REHABILITATION PROJECTS WITHIN LYNWOOD CITY PARK WHEREAS, the Recreation & Community Services Department applied for and was successfully awarded, on November 27, 2012, a grant in the amount of $250,000 from the Los Angeles County Regional Park and Open Space District's SD2-2012 Excess Funds Program; and WHEREAS, the grant procedures established by the Los Angeles County Regional Park and Open Space District require the City of Lynwood to certify by resolution acceptance of funds, acceptance of responsibility 'to perform projects as proposed and authorization for execution of related documents; and WHEREAS, the grant funds will be used in strict accordance with requirements established by the Los Angeles County Regional Park and Open Space District. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, ORDER,.AND RESOLVE AS FOLLOWS: Section 1. Approves acceptance of $250,000 in grant funding for the Lynwood City Park Outdoor Fitness Zone and the Lynwood City Park Athletic Facility and Sports Field Rehabilitation Projects from the Los Angeles County Regional Park and Open Space District. Section 2. Appoints the City Manager and/or his designee as agent of the City of Lynwood to conduct all negotiations and execute and submit all grant documents and activities, including, but not limited to,, contracts and grant payments to contractors, in compliance with all applicable current county, state and federal laws which may be necessary for the completion of the aforementioned Projects,, subject to prior approval to form by the City Attorney's Office and allocate necessary staff time to manage the projects. Section 3. This Resolution shall take effect immediately upon adoption. PASSED, APPROVED and ADOPTED this 18th day of December, 2012. Salvador Alatorre, Mayor ATTEST: APPROVED AS TO FORM: Fred Galante, City Attorney / '��-mm N.g. �" APPROVED AS TO CONTENT: Perry Bre nts, Director Recrea i n/Community Services STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 18th day of December, 2012. AYES: COUNCIL MEMBERS CASTRO, SANTILLAN-BEAS, MORTON, RODRIGUEZ AND ALATORRE NOES: NONE ABSENT: NONE ABSTAIN: NONE Mari Qu�in&nez, Clity Clerk Ar STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2012.238 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 18th day of December, 2012. Maria Quinonez, City Clerk :. ' Los ANGELES COUNTY REGIONAL PARK AND OPEN SPAcE DISTRICT June 11, 2013 Mark Flores Deputy Director City of Lynwood 11330 Bullis Road Lynwood, CA 90262 Dear Mr. Flores: EXECUTED PROJECT AGREEMENT Lynwood City Park Sports Field Rehabilitation Project Grant #58F8 -13m2346 For your files, here is the executed Agreement for the above grant prDject. Please use the grant number on all correspondence relating to this project. To discuss, I can be reached at Ihancock(cDparks. lacounty.aov or at (213) 738-3031. Sincerely, LaTrina Hancock Program Manager Enclosures Project Agreement and Documentation Checklist Administrative Offices . 510 S. Vermont Avenue Los Angeles, CA 90020-1975 . (293) 738-2989 . http://openspacedisti-ict.laco6nty.info APPLICATIONS Y N NA Construction ❑ ❑ ❑ Application Form *** ❑ ❑ ❑ Authorizing Resolution ❑ ❑ ❑ -Assignment of Funds? ❑ ❑ ❑ Cost Estimate ❑ ❑ ❑ Tirneline ❑ ❑ ❑ Project Vicinity Map ❑ ❑ ❑ Grant Boundary Map ❑ ❑ ❑ Site Plan ❑ ❑ ❑ Required Comments or Permits ❑ ❑ ❑ Any leases/operating agreements/contracts ❑ ❑ ❑ affecting grant -funded properties Acquisition ❑ ❑ ❑ Acquisition Schedule ** ❑ ❑ ❑ Acquisition Map A CQUISiT[ON Y N NA ❑ ❑ ❑ Preliminary Title Report ❑ ❑ ❑ Appraisal Report (6 months) ❑ ❑ ❑ Offer or Purchase Agreement ❑ ❑ ❑ Escrow Instructions ❑ ❑ ❑ Certificate of Compliance (Acquisition Law) *** ❑ ❑ ❑ Statement of Just Compensation When property sold at opproised value 0. ❑ ❑ Acknowledgement of Appraised Value When purchase price is below appraised value ❑ ❑ ❑ Statement of Partial Donation When purchase price is below appraised value ❑ ❑ ❑ Relocation Notification Letter If property is occupied PROJECTS Y N NA ❑ ❑ ❑ CEQA (stamped by LAC Registrar Recorder) ❑ ❑ ❑ Youth Employment Plan (YEP) ❑ ❑ ❑ MUGA *** ❑ ❑ ❑ Plans and Specifications* ❑ ❑ ❑ Charitable Contributions Certification PAYMENT REQUEST S Y N NA ❑ ❑ ❑ Payment Request Form*** ❑ ❑ ❑ Project Cost Form ❑ ❑ ❑ Labor/Force Account Cost Form ❑ ❑ ❑ Equipment Cost Form Construction Contracts Y N NA Construction ❑ ❑ ❑ Acquisition through Eminent Domain ❑ ❑ ❑ Special Provisions Language ❑ ❑ ❑ Express Authorization ❑ ❑ ❑ AAGA ❑ ❑ ❑ Judgment in Condemnation ❑ ❑ ❑ CEQA ❑ ❑ ❑ Administrative Settlement Sumrrrary or ❑ ❑ ❑ MUGA ❑ ❑ El Legal Settlement ❑ ❑ ❑ Charitable Contributions Certification ❑ ❑ ❑ MUGA*** PROJECTS Y N NA ❑ ❑ ❑ CEQA (stamped by LAC Registrar Recorder) ❑ ❑ ❑ Youth Employment Plan (YEP) ❑ ❑ ❑ MUGA *** ❑ ❑ ❑ Plans and Specifications* ❑ ❑ ❑ Charitable Contributions Certification PAYMENT REQUEST S Y N NA ❑ ❑ ❑ Payment Request Form*** ❑ ❑ ❑ Project Cost Form ❑ ❑ ❑ Labor/Force Account Cost Form ❑ ❑ ❑ Equipment Cost Form Construction Contracts Y N NA Construction ❑ ❑ ❑ Contract ❑ ❑ ❑ Award of Contract ❑ ❑ ❑ Bid Notice/invitation ❑ ❑ ❑ Process Used to Solicit Contractors ** ❑ ❑ ❑ List of Contractors Responding to Solicitation ** ❑ ❑ ❑ Contractor Statistical Information ** ❑ ❑ ❑ Contract Award Certification *** ❑ ❑ ❑ Prevailing Wages ❑ ❑ ❑ Additional Insured Endorsement Purchase Orders ❑ 0 111 Contract/ PO Agreement CLOSING Y N NA All 000 Project Certification Form ** *Prop A + Other Funding Sources = Total Cost ❑ ❑ ❑ Report of Other Funding Sources (if applicable) ❑ ❑ ❑ Agreements with Third -party Entities Construction ❑ ❑ ❑ Change Order Surnmary (if applicable) ❑ ❑ ❑ Stamped Notice of Completion or Acceptance ❑ ❑ ❑ Report on Employment of Youth *** ❑ ❑ ❑ Landscaping Certification Form*** Acquisition ❑ ❑ ❑ Property Conveyance Document ❑ ❑ ❑ Grant Deed ❑ ❑ ❑ - Final Order of Condemnation ❑ ❑ ❑ - Other applicable property transfer ❑ ❑ ❑ Closing Escrow Statement ❑ ❑ ❑ Title Insurance Policy ❑ ❑ ❑ Final Relocation Documents If property was occupied Special Provisions ❑ ❑ ❑ Assignment and Assumption *** ❑ ❑ ❑ MUGA*** ❑ ❑ ❑ Other Project Agreement Los Angeles County Regional Park and Open Space District Grant Excess Funds - Cities Grant Program (From Los Angeles County Proposition A, Safe Neighborhood Parks, Gang Prevention, Tree -Planting, Senior and Youth Recreation, Beaches and Wildlife Protection ("the 1992 Proposition"), which voters approved on November 3, 1992, and the Safe Neighborhood Parks of 1996 ("the 1996 Proposition"), which voters approved on November 5, 1996) Grant No. SSFS-13-2346 The Grantee listed below ("Grantee") and the Los Angeles County Regional Park and Open Space District ("the District") do hereby enter into this Project Agreement ("this Agreement"), and under the terms and conditions of this Agreement, Grantee agrees to complete the project as described in the Description of Project and the District, acting through the Director of the County of Los Angeles Department of Parks and Recreation and pursuant to the Propositions, agrees to fund the project up to the total grant amount indicated. Grantee: City of Lynwood Facilities Maintenance Dept Project Name: Lynwood City Park - Sports Field Rehabilitation Project Grant Amount: Ninety thousand dollars ($90,000.00) Awarded pursuant to Funding Identification Code 4. k. 2. B. 4. 1.2. B. Description of Project: Rehabilitation of tennis courts, basketball courts, and baseball fields. Project Performance Period: FROM: 03/05/2013 TO: 12/31/2014 Special Provisions General Provisions A. Definitions 1. The term "Grantee" as used herein means the party described as Grantee on Page 1 of this Agreement. 2. The term "Application" as used herein means the individual application, and its required attachments, for the grant identified on Page 1 of this Agreement. 3. The term "Board of Supervisors" means the County of Los Angeles Board of Supervisors, acting in its capacity as the governing body of the District. 4. The term "District" as used herein means the Los Angeles County Regional Park and Open Space District. Unless otherwise specified, the Director of the County of Los Angeles Department of Parks and Recreation shall administer this contract on behalf of the District. 5. The term "Procedural Guide" as used herein means the Procedural Gulde(s), and any subsequent amendments or changes thereto, issued by the District for grants awarded pursuant to the Funding Identification Code as described on Page 1 of this Agreement. 6. The term "Project" as used herein means the Project that is described on Page 1 of this Agreement. 7. The term "Propositions" as used herein means Los Angeles County Proposition A, Safe Neighborhood Parks, Gang Prevention, Tree -Planting, Senior and Youth Recreation, Beaches and Wildlife Protection, which voters approved on November 3,1992 and Safe Neighborhood Parks, which voters approved on November 5, 1996. B. Project Execution Subject to the availability of grant monies from the Propositions, the District hereby grants to the Grantee a sum of money (grant monies) not to exceed the amount stated on Page 1 in consideration of, and on the condition that the sum be expended in carrying out, the purposes set forth in the Description of Project on Page 1 and under the terms and conditions set forth in this Agreement, the Propositions (see Attachment A) and the attached Application (see Attachment B). Grantee agrees to furnish any additional funds that may be necessary to complete the Project. Grantee agrees to budget and appropriate annually, in each fiscal year until completion of the Project, an amount equal to the total estimated cost of the Project less the grant amount stated on Page 1 of this Agreement. The term of this Agreement is from the date of execution by both parties through June 30, 2019. Grantee agrees to complete the Project in accordance with the time of Project performanceas set forth on Page 1, and under the terms and conditions of this Agreement and the Procedural Guide. The time of Project performance may be extended upon mutual agreement,in writing, of the Grantee and District. 4. Grantee shall comply as lead agency with the California Environmental Quality Act, Public Resources Code, Section 21000, et. seq. Prior to submitting requests for reimbursement of actual construction or acquisition costs, Grantee agrees to file with the District a copy of the Project Agreement Environmental Impact Report or Negative Declaration along with a response from the State Clearinghouse, if required; and a copy of the Notice of Determination filed with, and stamped by, the County Clerk, or a copy of the Notice of Exemption filed with, and stamped by, the County Clerk if the Project is categorically exempt. 5. Grantee agrees that, prior to incurring actual development and/or acquisition costs, it willsubmit all requested development and/or acquisition documents to the District for prior review and approval. 6. Grantee shall use monies allocated in this Agreement, to the maximum extent practical, toempioy youth from the community in which the Project is being carried out. Grantee is encouraged, and has authority to use said monies, to provide funding through agreementswith community conservation corps, the California Conservation Corps and other community organizations, particularly when youth can be employed to work on restoration or rehabilitation projects being carried on in their ovum communities. Such agreements shall be entered into solely for the accomplishment of the Project described on Page 1 of this Agreement. Therefore, prior to requesting reimbursement for actual construction, development oracquisition costs, Grantee must submit a report to the District describing its efforts to employ youth in the community. The report shall contain, at a minimum, the number and approximate age of youth to be employed at each stage of the Project, a description of the work the youth will perform, the process by which the youth shall be employed, the amount the youth will be paid and, the name of any organizations or agencies that will supply youth to be employed on the Project, as well as a description of Grantee's efforts to employ youth in every stage ofthe Project Grantee must comply fully with all State and Federal laws regarding the employment of youth on the Project. Notwithstanding the above, the District reserves the right to establish goals for the employment of youth if, in the District's opinion, it is necessary to do so in order to accomplish the purposes of the Propositions. 7. Grantee agrees to file with the District copies of any contracts or agreements executed for work on the Project. Grantee further agrees that it will make a good faith effort to recruit and promote minority, women, disadvantaged and disabled veteran owned businesses to participate in the process for the award of any contracts or agreements executed for work on the Project. Therefore, when filing with the District a copy of any contract or agreement for work on theProject, said copy will be accompanied, at a minimum, by a description of the process used for identifying minority, women, disadvantaged and disabled veteran contractors or vendors; a list of firms from which the Grantee solicited or received offers; and comparative statistics regarding the minority, women, disadvantaged and disabled veteran participation and percentage of minority, women, disadvantaged and disabled veteran ownership of each contractor and subcontractor working on the Project. In addition, said copy will be accompanied by a statement affirming that, on final analysis and consideration of award,contractor or vendor was selected without regard to race, color, creed or gender, unless City, State or Federal laws and/or regulations or court decisions require otherwise, in which case the Grantee will state the applicable reason. Grantee further agrees to retain on file, and to make available to the District on request, statistical information regarding the minority, women, disadvantaged and disabled veteran participation and percentage of minority, women, disadvantaged and disabled veteran ownership in each firm participating in the bidding process. 8. Grantee agrees to secure completion of the development work in accordance with the approved development plans and specifications or force account schedule. Grantee agrees to permit the District to make periodic site visits to determine if development work is in accordance with the approved plans and specifications, or force account schedule, Project Agreement including a final inspection upon Project completion. 10. Any modification or alteration in the Project, as set forth in the Application on file with the District, must be submitted, in writing, to the District for prior approval. No modification shall beeffective until and unless the modification is executed by both Grantee and the District. 11. If the Project includes acquisition of real property, Grantee agrees to comply with Chapter 16 (commencing with Section 7260) of Division 7 of Title 1 of the Government Code and any applicable federal, state, or local laws or ordinances. Documentation of such compliance will be made available for review upon the District's request. 12. If the Project includes acquisition of real property, Grantee agrees to furnish the District preliminary title reports respecting such real property or such other evidence of title that the District determines to be sufficient. Grantee agrees in negotiated purchases to correct, prior to or at the close of escrow, any defects of title that in the opinion of the District might interfere with the operation of the Project. In condemnation actions, such title defects must be eliminated by the final judgment. 13. If the Project includes landscaping, Grantee shall use drip irrigation systems and shall use drought -resistant or xerophytic trees, plants, lawn or sod, unless Grantee can show, to the District's satisfaction, that it is infeasible to do so. C. Project Costs The grant money provided under this program may be disbursed as follows: L If the Project includes acquisition of real property, the District may disburse to Grantee the grant monies as follows, but not to exceed, in any event, the District grant amount set forth on Page 1 of this Agreement: a. When acquisition is by negotiated purchase, the District may disburse the amount of the District -approved purchase price together with District -approved costs of acquisition. The District -approved purchase price shall not exceed the value contained in a valid appraisal report, unless the District agrees, in advance, to the higher price. b. When acquisition is allowed pursuant to the Propositions through eminent domain proceedings, the District may disburse the amount of the total award, as provided for in the final order of condemnation, together with District -approved costs of acquisition. Grantee shall bear all costs and make all advances associated with obtaining an order of immediate possession in an eminent domain proceeding. c. In the event Grantee abandons such eminent domain proceedings, Grantee agrees that it shall bear all costs in connection therewith and that no grant monies shall be disbursed for such costs. 2. If the Project includes development, after the completion of the Project or any phase or unit thereof, the District will disburse funds to Grantee only after the District has reviewed and approved all requested development documents and has received from Grantee a statement of incurred costs. The District may disburse funds in the amount of District -approved incurred costs shown on such statement, but not to exceed the District grant amount set forth on Page 1 of this Agreement, or any remaining portion of the grant amount. The statements to be submitted by Grantee shall set forth in detail the incurred costs of work performed on development of the Project and whether performance was by construction contract or by force account. Statements shall not be submitted more frequently than once 4 Project Agreement a month, unless the District requests otherwise. The District must approve modifications of the development plans and specifications and/or force account schedule prior to any deviation from the District -approved plans and specifications, and/or force account schedule, unless previously authorized by the District. 3. The District may retain up to ten (10) percent of the grant amount pending project completionand verification that the Grantee has satisfied all terms and conditions of this Agreement. Within three (3) months of Project completion, Grantee must submit final project documents. The District will not make final payment, including but not limited to the ten percent retention, until it has received all closing documents from the Grantee and has made a final Project inspection. At the District's discretion, the District also may perform an audit of Grantee's Project expenditures before final payment is made. Nothing in this section. precludes the District from performing an audit of Project expenditures at a later date in accordance with Section I of this Agreement. D. Project Administration 1. Grantee agrees to promptly submit any reports that the District may request. In any event, Grantee shall provide to the District a report showing total final Project expenditures. 2. Grantee agrees that property and facilities acquired or developed pursuant to this Agreement shall be available for inspection upon the District's request. 3. Grantee agrees to use any monies disbursed by the District under the terms of this Agreement solely for the Project herein described. 4. Grantee agrees that any gross income earned from non -recreational uses of a Project shall be used for recreation development, additional acquisition, operation or maintenance at the Project site, unless the District approves otherwise in writing. Grantee also agrees that any gross income that accrues to a grant -assisted development Project during and/or as part of the construction, from sources other than the intended recreational uses, also shall be used for further development of that particular Project. Grantee agrees to submit for prior District review and approval any and all existing orproposed operating agreements, leases, concession agreements, management contracts or similar arrangements with non-governmental entities, and any existing or proposed amendments or modifications thereto, as they relate to the project or the project site for aperiod of twenty (20) years from the date of this 5' Agreement. Grantee further agrees not to enter into any contract, agreement, lease or similar arrangement, or to agree to any amendmentor modification to an existing contract, agreement, lease or similar arrangement, that, in the District's opinion, violates federal regulations restricting the use of funds from tax-exempt bonds. 6. Grantee agrees that, upon entering into any contract for the construction, maintenance, operation or _similar activity related to the Project, Grantee will require said contractor to carry adequate insurance required by the District and naming the District as an additional insured. In addition, said insurance must require that Grantee and the District be given thirty (30) days advance written notice of any modification or cancellation of said insurance. Grantee agrees to submit proof of such insurance to the District for its prior approval. 7. Grantee and District will conform to the requirements of Government Code Section 6250, et seq. in making all documents relating to this Agreement, the grant obtained and all other related matters available for public review during regular business hours. In the case that the Project involves acquisition of property, however, both the District and Grantee may withhold Project Agreement from public review any and all documents exempted under Section 6254, subsection (h), prior to completion of said acquisition. In the event that the District is required to defend an action on a Public Records Act request for any of the contents of an Grantee's submission under the terms and conditions of the Agreement, Grantee agrees to defend and indemnify the District from all costs and expenses, including attorneys' fees, in any action or liability arising under the Public Records Act. S. In order to maintain the exclusion from gross income for federal income tax purposes of the interest on any bonds, notes or other evidences of indebtedness issued for the purpose of providing the grant monies made available in this Agreement, Grantee covenants to comply with each applicable requirement of Section 103 and Sections 141 through 150, inclusive, of the Internal Revenue Code of 1986, as amended. In furtherance of the foregoing covenant, Grantee hereby agrees that it will not, without the prior written consent of the District, (a)permit the use of any portion of the Project by any private person or entity, other than on such terms as may apply to the public generally; or (b) enter into any contract for the management or operation of the Project or any portion thereof, except with a governmental agency or a nonprofit corporation that is exempt from federal income taxation pursuant to Section 501(c)(3)of the Internal Revenue Code. 9. If Grantee sells or otherwise disposes of property acquired or developed with grant moniesprovided under this Agreement, Grantee shall reimburse the District in an amount equal to the greater of 1) the amount of grant monies provided under this Agreement; 2) the fair market value of the real property; or 3) the proceeds from the portion of the property acquired, developed, improved, rehabilitated or restored with grant monies. If the property sold or otherwise disposed of is less than the entire interest in the property originally acquired, developed, improved, rehabilitated or restored with the grant monies, then Grantee shall reimburse the District an amount equal to the greater of: 1) an amount equal to the proceeds; or 2) the fair market value. 10. With the written consent of the District, the Grantee may transfer property acquired, developed, improved, rehabilitated or restored with funds granted under this Agreement to another public agency; to a nonprofit organization authorized to acquire, develop, improve or restore real property for park, wildlife, recreation, open space, or gang prevention and intervention purposes; or to the National Park Service, provided that any proposed successor agrees to assume the obligations imposed under the Propositions and to accept assignment of this Agreement. Under these conditions, the Grantee shall not be required to reimburse the District as described in Section D, Paragraph 9 of this Agreement. Project 'termination 1. Grantee may unilaterally rescind this Agreement at anytime prior to the commencement of theProject. After Project commencement, this Agreement may be rescinded, modified or amended by mutual agreement in writing. Failure by the Grantee to comply with the terms of this Agreement, or any other agreement established pursuant to the Propositions, may be cause for suspension of all obligations of the District hereunder. 3. Failure of the Grantee to comply with the terms of this Agreement shall not because for the suspension of all obligations of the District hereunder if, in the judgment of the District, such failure was beyond the reasonable control of the Grantee. In such case, any amount required to settle, at minimum cost, any irrevocable obligations properly incurred shall be eligible for Project Agreement reimbursement under this Agreement. 4. The Grantee's full compliance with the terms of this Agreement will have significant benefitsto the District, and to the property and quality of life therein, through the preservation andprotection of beach, wildlife, park, recreation and natural lands of the District, provision of safer recreation areas for all residents, prevention of gangs, development and improvement of recreation facilities for senior citizens, the planting of trees, construction of trails, and/or restoration of rivers and streams. Because such benefits exceed, to an immeasurable and unascertainable extent, the amount of grant monies that the District furnishes under the provisions of this Agreement, the Grantee agrees that payment by -the Grantee to the District of an amount equal to the amount of the grant monies disbursed under this Agreement by the District would be inadequate compensation to the District for any breach by the Grantee of this Agreement. The Grantee further agrees, therefore, that the appropriate remedy in the event of a breach by the Grantee of this Agreement shall be the specific performance of this Agreement, unless otherwise agreed to by the District. Nothing in this Section shall limit in any way the District's legal or equitable remedies under this Agreement. 5. Grantee and the District agree that, if the Project includes development, final payment may not be made until the Project conforms substantially with this Agreement and is a usable public facility. 6. Grantee and each County lobbyist or County lobbying firm, as defined in Los Angeles County Code Section 2.160.010, retained by Grantee, shall fully comply with the County Lobbyist Ordinance, Los Angeles County Code Chapter 2.160. Failure on the part of Grantee or any County lobbyist or County lobbying firm to fully comply with the County Lobbyist Ordinance shall constitute a material breach of this Agreement, upon which the District may terminate or suspend this Agreement. Payment of Funds 1. Grantee may request reimbursement from the District for eligible expenses, which the Grantee has properly incurred and paid, no more frequently than every thirty (30) days. Grantee shall submit reimbursement requests on District -provided Payment Request Forms, including the applicable attachments. All Payment Request Forms should be sent to: The Regional Park and Open Space District c/o The Department of Parks and Recreation 510 South Vermont Avenue, Room 230 Los Angeles, California 90020 2. Grantee should submit its payment request prior to the fifteenth day of the month to receive reimbursement within four to six weeks. The District may hold Payment Request Forms received after the fifteenth of the month until the next month, which may result in reimbursements being delayed. 3. The District may withhold a portion of the amount of reimbursement if, in the opinion of the District, an expenditure is not eligible under the terms and conditions of this Agreement, the Propositions, the Application or the Procedural Guide. In such cases the District shall notify the Grantee of the amount of expenditures declared ineligible and the reason(s) for the ineligibility. Grantee, within thirty (30) days of notification, may dispute the District's decision, in writing, to the District and provide records and/or documentation to support its claim. The District shall review the information and/or documentation provided and will notify Grantee of its final determination. If Grantee fails to dispute the findings, in Project Agreement uniting, within the thirty day period, then the Grantee shall have waived its right to dispute the findings. G. Hold Harmless and Indemnification 1. Grantee shall indemnify, defend and hold the District harmless from and against any and all liability to any third party for or from loss, damage or injury to persons or property in any manner arising out of, or incident to, the performance of this Agreement or the planning, arranging, implementing, sponsoring or conducting of the Project or any other operation, maintenance or activity by the Grantee. 2. The District shall have no liability for any debts, liabilities, deficits or cost overruns of the Grantee. 3. Grantee and District agree that the liability of the District hereunder shall be limited to the payment of the grant monies pursuant to the terms and conditions of this Agreement and the Procedural Guide. Any contracts entered into, or other obligations or liabilities incurred by, the Grantee in connection with the Project or otherwise relating to this Agreement shall be the sole responsibility of the Grantee, and the District shall have no obligation or liability whatsoever thereunder or with respect thereto. H. Independent Grantee This Agreement is by and between the Los Angeles County Regional Park and Open Space District and Grantee and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture or association between the District and Grantee. I. Financial Records 1. Grantee agrees to maintain satisfactory financial accounts, documents and records for the Project and to make them available to the District for auditing at reasonable times. Grantee also agrees to retain such financial accounts, documents and records for five (5) years following Project termination or completion. Grantee and the District agree that during regular office hours, each of the parties heretoand their duly authorized representatives shall have the right to inspect and make copies of any books, records or reports of the other party pertaining to this Agreement or matters related thereto. Grantee agrees to maintain, and make available for District inspection, accurate records of all its costs, disbursements and receipts with respect to its activities under this Agreement. Grantee agrees to use an accounting system that complies with generally accepted accounting principles. At any time during the term of this Agreement or at any time within five years after the expiration or prior termination of this Agreement, authorized representatives of the District may conduct an audit of Grantee for the purpose of verifying appropriateness and validity of expenditures that Grantee has submitted to the District for reimbursement under the terms of this Agreement. If said audit reveals expenditures that cannot be verified or that were paid in violation of the terms of this Agreement, the Propositions or the Procedural Guide, the District may, at its discretion, reduce the grant amount by an amount equal to these expenditures. Grantee, within thirty (30) days of notification that an audit has resulted in the exception of expenditures, may dispute the audit findings in writing to the District and provide the District with records and/or documentation to support the expenditure claims. The District shall review this documentation and make a final determination as to the validity of the expenditures. If Grantee has received all grant monies prior to the audit, or if remaining grant monies are 8 Project Agreement insufficient, and if said audit reveals expenditures that cannot be verified or that were paid in violation of the terms of this Agreement, the Propositions or the Procedural Guide, Grantee shall pay the District an amount equal to these expenditures within sixty (60) days after receiving written notification of the expenditures disallowed and the reason for the disallowance. Notwithstanding Government Code Section 907, in the event that Grantee fails to repay theDistrict in full for the amount of excepted expenditures, the District may offset an amount equal to the excepted expenditures from any monies that may be due to Grantee under the terms and conditions of the Propositions. Through the execution of this Agreement, Grantee waives its rights under Government Code Section 907. J. Use of Facilities 1. Grantee agrees to use the property acquired or developed with grant monies under this Agreement only for the purpose for which it requested District grant monies and will not permit any other use of the area, except as allowed by specific act of the Board of Supervisors as governing body of the District and under the terms and conditions of the Propositions. 2. Grantee agrees to maintain and operate in perpetuity the property acquired, developed, rehabilitated or restored with grant monies, subject to the provisions of the Propositions. With the District's approval, the Grantee, or its successors in interest in the property, may transfer the responsibility to maintain and operate the property in accordance with the Propositions. 3. Grantee agrees to provide for reasonable public access to lands acquired in fee with grant monies, including the provision of parking and public restrooms, except where that access may interfere with resource protection. K. Nondiscrimination 1. Grantee agrees that any beach, park or other public facility acquired, developed, rehabilitated or restored with funds derived under the Propositions shall be open and accessible to the public without discrimination as to race, color, sex, sexual orientation, age, religious belief, national origin, marital status, physical or medical handicap, medical condition, or place of residence, to the extent consistent with the provisions of Section 13 of the 1996 Proposition. The grantee shall not discriminate against, or grant preferential treatment to, any person or organization seeking to use such facility based upon the place of residence of such person or the members of such organization. 2. All facilities shall be open to members of the public generally, except as noted under the special provisions of the Project Agreement. L. Incorporation by Reference The Application and its required attachments, and any subsequent change or addition approved by the District, is hereby incorporated in this Agreement as though set forth in full. The Procedural Guide, and any subsequent changes or additions thereto, and the Propositions also are hereby incorporated in this Agreement as though set forth in full. In the case of conflict, the District shall resolve the conflict with the precedence of documents as follows: the Propositions, this Agreement and the Procedural Guide (earlier named documents taking precedence over later named documents). M. Severability Project Agreement // // // // // // // // // // // // // // // // // // If any provision of this Agreement, or the application thereof, is held invalid, that invalidity shall not affect other provisions or applications of the Agreement that can be given effect without the invalid provision or application, and to this end the provisions of this Agreement are severable. No provision of this Agreement, or the application thereof, is waived by the failure of the District to enforce said provision or application thereof. 10 Project Agreement IN WITNESS WHEREOF, Grantee and District have caused this agreement to be executed by their duly authorized representatives as of the latter day, month and year written below. GRANTEE: By: —6 �-� Signature of Aut d Representative 0 Title: ` i 4 --� Date: e APPROVED AS TO FORM: JOHN KRATTLI County Counsel &k BY: '�� 0j ®_ 01-4 CHRISTINA A. SALSEDA Principal Deputy County Counsel LOS ANGELES COUNTY REGIONAL PARK & OPEN SPACE DISTRICT: By: Director Date: ZO —1 D Grant No. 58F8-13-2346 1� Los Angeles County Proposition A Safe Neighborhood Parks, Gang Prevention, Tree Planting, Senior and Youth Recreation, Beaches and Wildlife Protection Approved by Los Angeles County voters on November 5, 1996 FINAL TEXT AS AMENDED ON JUNE I S. 1996 wHEREAS, the County of Los Angeles (the "County's has serious unmet needs for park, recreation, youth and senior facilities, and for positive recreational alternatives for at -risk youth c to assist in gang prevention and intervention efforts, and contains irreplaceable park, recreation; beach, wildlife and natural open space land; and AREAS, on November 3, 1092, sixty-four percent (64%) of voters within the County voting on the matter authorized formation of the Los Angeles County Regional Park and Open Space District (the "District"), the levy of a benefit assessment within the District, and a plan of expenditure of the proceeds of such assessment; and WHEREAS, the Board of Supervisors of the County, acting as the legislative body of the District (the "Board"}, finds and determines that the development, acquisition, improvement, restoration and maintenance of parks, recreational, cultural and community facilities and open space lands within the District confer a direct and special benefit to all parcels within the District by improving economic, environmental and recreational conditions resulting in maintained or enhanced property values; and WHEREAS, the Board further finds and determines that the public interest and convenience require, and that it is in the best interest of the residents of the County, that an additional assessment be levied within Landscaping and Lighting District No 92-1, which is coterminous with the District, to fund the purposes of the District consistent witdi the plan of expenditure set forth in the Engineer's Report referred to below; and WHEREAS, the County has many unique natural lands and is rich in biological diversity, and it is necessary and important that these natural resources be protected permanently and restored for the purposes of conserving biological diversity, protecting the health of the County's environment and for the enjoyment of this and future generations; and AREAS, the Board further finds and determines that in order to provide for a more equitable apportionment of the assessment among the several properties within the District, the portion of any vacant parcel, and the vacant portion of any partially improved parcel, in excess of two and one-half acres shall not be assessed, and it is necessary and appropriate to amend the method of assessment to reflect the foregoing change in the method of assessment of -qacanT or partially improved parcels which are greater than two and one-half acres in size, as detailed in the Engineer's Report referred to below; and AREAS, the Board firther finds and deter=es that it is -in the best interest of the residents of the County to permit the District to expend any of its funds for any authorized purpose of the District, including the application of proceeds derived from the original assessment within the District to thelan of expenditure for the additional assessment set forth in P L 10 this resolution, and vice versa9 and WIMREAS, a public hearing on the matters set, forth in this resolution was called and held on June 13, 1996; and -this resolution shall not take effect unless and until the question of approval of the matters set forth herein shall have been submitted to the electorate of the County and approved by a mn-joritty of voters voting on the question; NOW, THEREFORE, BE IT RESOLVED by the Board of Supearvisors of the County of Los Angeles, acting as the governing body of the Los Angeles County Region Park and Open Space District, as follows: Section 1. ( a) This resolution is adopted pursuant to Section 5539.9(d)(2) of the Public Resources Code of the State of California (-the "State"). The Board hereby adopts and approves the final engineer's report relating to the Additional Assessment (the "Engineees Report") and filed with the Executive OfficerClerk of the Board. The Additional Assessment shall be levied within the District at a rate not to exceed the amount set forth in the Engineer's Report, in accordance with the Engineer's Re -port and this resolution. The Engineers Report describes the boundaries of the assessment district, the locations of certain of the improvements to be funded by the District, the method and rationale for spreading the proposed Additionai Assessment in proportion to the benefit received by each lot or parcel of land -within the District, and the Droposed amendment,; to the. rn.F-thnd 1— -ate ; - __-r --- LF.7 U.UO L�..L�,LMCC incorporated herein as though set forth in M at this place. Section 2. As used in this resolution, the follow ng terms have the indicated meanings: "Additional Assessment" means the assessment levied within the District pursuant to this resolution. "Board" is used as defined in the recitals to this resolution. "County" is used as defined in the recitals to this resolution. 2 "Department of Beaches and Harbors" means the Department of Beaches and Harbors of the County. "Department of Children and Family Services" means tae Department of Children and Family Services of the County. "Department of Natural History Museum" means the Department of Natural History museurn of the County. "Department of Parks and Recreation" means the Department of Parks and Recreation of the County. "'Devartment of Public Works" means the Department of Public Works of the County. "District" is used as defined in ate recitals to this resolution. "Engineer's Report" is used as defined in Section 1 of this resolution. '`Financial Consultant" is used as defined in the Master Indenture, and also includes the independent auditing firm described in Section 21(i). "Master Indenture" means the Master Indenture of Frost dated as of May 1, 1994, between lthe District and the Auditor -Controller of the County, as fiscal agent. " riatural Lands" means an area of relatively undeveloped land which (a) has substantially retained its characteristics as provided by nature or has been substantially restored, or which can be feasibly restored to a near -natural condition and which derives outstanding value from its Wildlife, scenic, open space, parkland or recreational characterist?cs, or any combination thereof, or (b) meets the definition of open -space land in Section 65560 of the California Government Code. "1992 Assessment' means the assessment levied within he District pursuant to the 1992 Order. "1992 Order" means the order of the Board, as amended on March 17, 1992, and approved by the voters of the County on November 3, 1992, pursuant to which the District was formed and the first assessment levied therein. "Nonprofit Organization" means any charitable organization described in Section -501(c)(3) of the Internal Revenue Cade of 1936, as. amended, which has among its purposes the t services or facilities, gang prevention and provision of parr, recreation or commum intervention, tree -planting, or the conservation and preservation of wetlands or of lands predominantly in their natural scenic, historical, forested or open -space condition, or restoration. of lands to a natural, scenic, historical, forested. or open -space condition. 64-D I ark" means a -pct of land vAth sceme, nabara�d, open -space or recreational values, set apart to conserve natural, scenic, cultural, historical or ecological resources for present and fEl-ture generations, and to be used icy the public as a place I -Or rest, r-.C.-Leation, education, exercise, inspiration or enjoyment. "Parks Fund" means the Los Angeles County Regional Park and Open Space District Park Fund, into which all revenue generated by the District is required to be deposited, in. accordance with Section 2l (e) ofthisresolution and Sections 2 1 (c) and (d) of the 1992 Ord6r. "Pub"Ic Agency" means any gov y ;�encestablilshed pursuant to the laws ofthe tn .1 - State that is authorized to acquire, develop, improve and restore real 13roverty for beach, wildlifel, park, recreation, community, cultural, open space, water quality, or gang prevention and intervention purposes. "State" is used as defined in Section I o-fthis resolution. "State Lands Commission" means the Lands Comm-ission of the State of California. Section3. The following funds shall be awarded for the purposes set forth below, in amounts not to exceed the following: (a) Sixty-nine million fifty thousand dollars ($69,050,000) to the County for the acquisition, development, improvement, restoration or rehabilitation of real property for recreational fav1ities, parks and park safety, gang prevention, senior citizen recreation facilities, wildlife habitat, natural lands, improvement of Santa Monica Bay, multi -use sports facilities, lakes, fishing and boating facilities, trails, rivers and streams, significant -ecological areas, equestrian facilities, and museums and cultural facilities, in accordance with the following schedule: (1) Fifty-one million fifty thousand dollars ($51,050,000) to the Department of Parks and Recreation for the acquisition, development, improvement restoration or rehabilitation of real property for parks, recreation, wildlife habitat or natural lands in accordance with the following schedule: A. One hundred thousand dollars ($100,000) for general improvements, including landscape and/or irrigation, at Amigo Park. B. Six hundred thousand dollars ($600,000) for improvements to County parks in accordance with the -Americans with Disabilities Act. 4 C. Three hundred fifty thousand dollars ($350,000) for acquisition and/or preservation of wetland habitat in the Antelope Valley, including interpretive - exhibits, and/or restoration. exhibits, public 'facilities D. Five hundred thousand dollars ($500,000) for development of soccer 'facilities and/or general park improvements at Belvedere Park. E. Seventy thousand dollars ($70,000) for security improvements at Bethune Park. F. One mill -ion two hundred thousand dollars ($1,200,000) for rehabilitation of the Twim beach and/or general park improvements at Bonelli Regional Park. G. Three hundred thousand dollars ($300,000) for development and improvement of recreation facilities, including development a multi-purpose recreation facility, at Burton Park. o the community t H. Three hundred thousand dollars ($300,000) for improvements t center at Campanella Park. I. Two hundred fifty thousand dollars ($250,000) for general park improvements including security, landscape and/or irrigation improvements at Castaic Sport Complex. J. One million seven hundred thousand dollar-- (51,700,000) for rehabilitation of swim beach and/or general park improvements to the recreation and park facilities at Castaic Lake. K. Two million ten thousand dollars ($2,010,000) for expansion, development, and/or rehabilitation of facilities serving senior citizens or to comply with the Americans With Disabilities Act (ADA) at parks in the Central area of the County including, but not limited to Athens, Del Aire, and Keller Park. L. One million three hundred ninety-six thousand dollars ($1,396,000) for renovation . and/or general improvements to park and recreation facilities at Cerritos Park. M. Two million dollars ($2,000,000) for development and/or general improvements, including development of gymnasium/community activity facility, at . City Terrace Park. N. Two hundred fifty -thousand dollars ($250,000) for security, and/or general improvements at Devils Punchbowl. 5 0. One mMion six hundred fifty thousand dollars ($1,650,000) for expansion, development- and/or rehabilitation of 'facilities serving senior citizens or to comply t omp "th the Americans With Disabilities Act (ADA) at parks in the East Los .Angeles and San Gabriel Valley areas including, but not limited to, Avocado Heights, Basset, Salazar, Atlantic Blvd., and/or Belvedere. P. One on seven hundred thousand ($1,700,000) for development, rehabilitation and/or general improvements at El Cariso Park. 0. One millionfive hundred thousand dollars ($1,500,000) for rehabilitation and/or general pazk improvements at Franklin D. Roosevelt Park. R. Two million two hundred seventy-four thousand dollars ($2,274,000) for development of community recreation facilities and/or general improvements to t ffie &-cilities at C­mn Avenue Pank. S. One milli -on dollars ($1,000,000) for renovation of campground and/or general park improvements at Hart Regional Park. T. One million five hundred thousand dollars ($1,500,000) for development of regional pool facilities and/or other park improvements at Jackie Robinson Park. U. One million seven hundred forty-eight thousand dollars ($1,748,000) for development, rehabilitation and/or other general park improvements at Jesse Owens Park. V. One million five hundred thousand dollars ($1,500,000) for general renovation znd improvements to facilities at John Anson Ford Theatre. W CInp. -nfl'inn ten thniLqand dollars (� 1110.000) fh- --nnovatinn and/or general improvements at La lyfiPark. X. Four hundred thousand dollars ($400,000) for development and/or general improvements at Ladera Park. Y. One hundred twenty-five ihousand dollars ($125,000) for development and/or improvement of recreational facilities at Lake Los Angeles which are open and accessible to the public. Z. Five hundred thousand dollars ($500,000) for development, improvements and/olk expansion at Lennox Park. - A AA. One million tv�o hundred thousand dollars ($1,200,000) for development of gymnasium/community activity facilit- y and/or general improvements at Loma Alta Park. BB. Five hundred fifty thousand dollars ($550,000) for rehabilitation, renovation, development and/or general improvements at Los Robles Park. CC. . Six hundred thousand dollars ($600,000) for development of sports complex and/or general improvements at Magic Johnson Park. DD. Eight hundred ten thousand dollars ($810,000) for -rehabilitation and/or general improvements at M -amanita Park. -EE. Two hundred thousand dollars ($200,000) for improvements to the campground at Marshall Canyon Regional Park. FF. Two hundred fifty thousand dollars ($250,000) for rehabilitation of park facilities at Mona Park. GG. Three million seven hundred thousand dollars ($3,700,000) for acquisition, development, rehabilitation and/or general improvements of parks, natural lands and/or recreation facilities in the North County area, including but not limited to George Lane and Charles White Parks, and including but not limited to, the communities of Acton, Altadena, Littlerock and Pearblossom. I -all. One million five hundred thousand dollars ($1,500,000) for development of regional pool facilities and/or other park improvements at Pamela Park. 11. Two hundred -thousand dollars ($200,000) for refurbishment of picni'C' areas and camp grounds and/or general improvements at Peck Park. JJ. Five hundred thousand dollars ($500,000) for acquisition, development, security improvements and/or general improvements at Placerita Canyon County Park. JKK One hundred twelve thousand dollars ($112,000) for development and/or general improvements at Rogers Park. LL. Three hundred thousand dollars ($300,000) for development, refurbishment, rehabilitation and/or general improvements at Rosas Park. !SIM. One hundred thousand dollars ($100,000) for refurbishing hard courts andior Lighting at Rowland HeightslPark. 7 IN -11,;. One hundred thousand dollars ($100,000) for development and/or general . improvemenLs to facilities at San Dimas Par -It 00. -Five hundred thousand dollars ($500,000) for refurbishment and development and/or general improvements at Santa Fe Dam Park. PP. Seven hundred thhty thousand dollars ($730,000) for rehabilitation and development at Ume Grove and/or other general park improvements at Schabarum Park. QQ. schedule: se' g; _ng senior citizens in accordance with the following i. Two hunched fifty thousand dollars ($250,000) for general improvements I and/or rehabilitation of senior citizen facilities in the North County. I Five hundred fift thousand dollars ($550,000) for general improvements and/or rehabilitation of senior citizen facih- des in the East Los Angeles area, the San Gabriel Valley, and the Puente Hills area of the County. RR. Two million one hundred sixty thousand dollars ($2,160,000) for accessibility improvements, general development, and rehabilitation of park and recreation facilities serving senior citizens, youth and/or at -risk youth in the Puente Hills and South County areas, including, but not limited to, Trailview, Country Wood and Blevins Parks. SS. Four hundred seventy thousand dollars ($470,000) for rehabilitation and/or gener;;I improvement--, at Steinmetz Park. T T. One hundred fifty thousand dollars ($150,000) for improvement andlor general restoration of trails in the north county. ' -U. Two million dollars ($2.000,000) ----or development, improvement, arid/or rehabilitation of urban park facilities serving the community, youth and/or at -risk youth in densely populated, highly urbanized areas in the Central area of the County including, but not limited to, the communities of Athens, Watts, Willowbrook, and Florence. -VV. One million six hundred fifty thousand dollars ($1,650,000) for development, improvement, and/or rehabilitation of urban park facilities serving the communit- , Z:5 y youth and/or at -risk youth in densely populated, highly urbanized areas in the East Los -Angeles area and -the San Gabriel Valley. WW. Six hundred seventy-five thousand dollars ($675,000) for acquisition, development and improvement of active sports fields at Val Verde Park. XK One million two hundred thousand dollars ($1,200,000) for development of nature center/museum, and/or general improvements at Vasquez Rocks Regional Park. 'YY. Five hundred thousand dollars ($500,000) for development and/or general improvements at Victoria Park. ZZ. Three hundred sixty thousand dollars ($360,000) for refurbishment of the pool and/or facilities at Washington Park. -AA-A. Two hundred thousand dollars ($200,000) for general park and/or security improvements at the Whittier Narrows Nature Center. BBB. Three million three hundred thousand dollars ($3,300,000) for refurbishment, development, expansion and/or general improvements at Whittier Narrows Park. (2) Seven million dollars ($7,000,000) to the Department of Parks and Recreation for grants to Public Agencies and Nonprofit Organizations throughout the District on a competitive basis for trails, senior ci&,-n facilities, urban tree planting, graffiti prevention, rivers and strearns, and acquisition and/or restoration of natural lands. (3) Seven million dollars ($7,000,000) to the Department oflParks and Recreation for grants to Public Agencies and Nonprofit Organizations throughout the District on a competitive basis for acquisition, construction, development and/or improvement of at -risk youth recreation and service facilities throughout the District for gang prevention purposes. (4) Four million dollars ($4,000,000) to the Department of Public Works for capital outlay projects to restore and improve the Santa: Monica Bay by measurably reducing the toxicity of and/or pollutant load'in -urban runoff to the Bay, and in accordance with the criteria set forth in Section 9 of this resolution. (b) Ninety-five million six hundred fifty thousand dollars ($95,650,000) for the acquisition, development, improvement, restoration or rehabilitation of real property for regional beaches, recreational facilities, parks and park safety, gang prevention, senior citizzen recreation faciEties, wildlife habitat, natural lands, State parks, trail and river systems, mountain ranges and 9 canyons, significant ecological areas, and museums and cultural fac�ities in accordan c d the following schedule: (1) Eight million dollars ($8,000,000) to -the Department of Beaches 'ties to enhance beaches and public ar r, or improve 'facili ,d aiboor" to a --q=, .q I'S access, improve water quality, rehabilitate or restore existung facilities and improve fhe safety of beach facilities along - ffile sixty miles of coastline viithin the County, at County -owned or operated beaches. (2) . Eleven million dollars (511,000,000) to the Department of Parks. az-k, --A open and Recreation for acqiusmon of lands for p Vnldlilv�- nabuzrm' autl ia�_ purposes, and for development of related recreation facilities and publk access in the Baldwin Hills, including an amount not less than seven million dollars ($7,000,000) for acquisition of lands. (3) One million dollars (51,000,000) to the City of Los Angeles for improvement and development of the Cabrillo Marine Aquarium in accordance with Cabrillo Marine Aquarium Master Plan. (4) Three hundred fifty thousand dol -11 ars (5350,000) to the Department of Parks and Recreation for development and improvements at Descanso Gardens. (5) Twelve million dollars (512,000,000) to the California Museum Of Science and Industry for land acquisition and improvements within Exposition Park and for improvements to the California, 11viuseurn Of Science and industry in accordance with the California Museum of Science and Industry Exposition Park Master Plan, including an amount not less than eight million five hundred thousand dollars ($8,500,000) for the development and restoration of lands for park, recreational, commymity and open space use, and for vmlkwaays, tree -plan -ting and landscape improvements, all within Exposition Park, including an amount not less than two million dollars ($2,000,000) for active recreation facilities; an amount not more than two million dollars k'02,1300,000') -fior Uhe improvement, development, renovation and rehabilitation of facilities, including exhibition spaces, at the California Museum of Science and Industry in accordance with the Cal* f o—i;; ym-,:.mum of Science and Industry Master Plan; and an amount not less than one million dollars (51,000,000) for the improvement, development, renovation and rehabilitation of facilities at the California Afro-American Museum. () Eighteen million dollars (51$,000,000) to the Dtpartment of Parks and -Recreation for the development, improvement, restoration and rehabilitation of the Hollywood Bowl, including rehabilitation of facilities and aging infrastructure, improvement of public access and facilities and improvement of access for persons -wifa kut disabilities, in accordance with the ap proved Hollywood Bowl Master Plan, and/or for grants to qualified Nonprofit Organizations for these purposes. (7) One million four hundred fdty thousand dollars ($1,450,000) to the Department of Parks and Recreation for the improvement, restoration and rehabilitation of the Los Angeles Arboretum, and/or for grants to qualified Nonprofit Organizations for these purposes. (8) Five million dollars ($5,000,000) to -ffie Department of Natural HistoryM.Musemn for the improvement, development, or r: and/or rehabilit2tion o facilities of -d, I _e T u I_os Aweles Cogty Natural Histoj; M iseum, including development W� (9) Twelve milli on dollars ($12,000,000) to the Mountains Recreation restoration of lands along the Los Angeles River, Tujunga Wash, Verdugo Wash, Pacoima Wash, Arroyo Seco, and Compton Creek, and other tributaries of the Los !K,P_ MA M - Los Angeles River Master Plan, for the purposes of providing recreational opportunities and public access, developing traills for walking, hiking, bicycling, and equestrian use, and its tributaries (as:defined in Us paragraph). The IVMCA shall consult with the Department of Public Works and the supervisorial districts through whose boundaries thi Los Angeles River flows in developing the list of projects to be considered for expenditure of the funds pursuant to this paragraph and to be submitted to the Board for approval. The Department of Public Works shall review each proposed project for consistency -with the Los Angeles River Master Plan and with the flood control plan of the Los Angeles River, and shall provide its findings to the 1-YIRCA to be submitted to the Board concurrently withprojects submitted to the Board. The Board shall disapprove a project that it finds to be inconsistent with the Los Angeles River Master Plan or that it finds will negatively impact existing or proposed flood control projects. Not less ffian four million dollars ($4,000,000) shall be allocated for projects along the Los Angeles River in the Cities of Maywood, Lynwood, Compton and Bell Gardens, including projects along Compton Creek. First priority for all expenditures shall n to land acquisition projects which result in a net increase of paik, recreation and open space lands. No funds shall be expended o"n projects that could negatively impact any existing or proposed flood control project as determined by the Board o 'I Supervisors. (10) Twelve million dollars ($12,000,000) to the City of Los Angeles for the development, improvement and rehabilitation of the Los Angeles Zoo. The funds 11 shall be spent on the site of the Los -Angeles Zoo and in accordance with the Los Angeles Zoo Master Plan. 1) Two -million five hundred thousand dollars to ("0'.2,500,000) ' the City of Whittier for restoration and rehabilitation of the Pio Pico State Historic Park, in - accordance with the Pio Pico State Historic Park General Plan. (12) One million dollars ($1,000,000) to the City of[Santa Clarity, for the acquisrand development of lands for the Santa Clam River Par' k in accordance uAt'n the ;sista r.lqr,; River Water and Recreation Features Plan. (13) One million three hundred fift-y thousand dollars ($1,350,000) to the Department of Parks and Recreation for general improvements to fheilities at the South Coast Botanical Gardens. (1-4) Ten. -,n3ilion dollars ($10,000,000) to the Wildlife Corridor Conservation y -AuthoriItf restoration of park and or acquisition, improvement, and/or natural lands in the Puente Hills Wildlife Corridor east of Colima Road. (c)One hundred thirty-one million five hundred fifty thousand dollars ($131,550,000) to the Department of Parks, and Recreation for grants to incorporated cities within the District and the County for the acquisition, development, improvement, rehabilitation or restoration of real property for parks and park safety, senior recreation facilities, gang prevention, beaches, recreau"on, community or cultural facilities, trails, wildlife habitat, or na-tczal lands in accordance with the following schedule: (1) Thirty-five million dollars ($35,000,000) for grants to all incorporated cities within the District and to the County on a per parcel basis, including funds on a per parcel basis to the County for the unincorporated -area of the County. (2) Ninety-six million five hundred fifty thousand dollars ($96,550,000) for direct grants to cities in accordance with the following schedule: A. Five hundred thousand dollars ($500,000) to the City of Ago As for the t, Agoura 14 development of a regional community center and gymnasium in partnership with the City of Calabasas. B. Six hundred thousand dollars ($600,000) to the City of Alham1bra for the rehabilitation and development of a walking/jogging trail system at Almansor Park. C. Two hundred thousand dollars 0200,000) to the City of Arcadia for the development and refurbishment of a soccer facility at Civic Center Park. D. Five hundred thousand dollars ($500,000) to the City of Artesia for the development of an at -risk youth recreation and service facility. E. Three hundred fifty thousand dollars ($350,000) to the City of Avalon for improvement of beaches' and the -recreational diving park at Casino Point in accordance -with the Avalon Urban Waterfront Restoration Plan. F. Two hundred thousand dollars ($200,000) to the City of Baldwin Park for the rehabilitation and/or development of four -regionally used sports fields. G. Four hundred thousand dollars ($400,000) to the City of Bellflower for the development of Bellflower's portion of the West Branch Greenway and Bikeway project. H. Two hundred fifty thousand dollars ($250,000) to the City of Beverly Hills for the development and rehabilitation of Beverly Gardens Park. I. Eight hundred thousand dollars ($800,000) to the City of Burbank for the development of the Stough Canyon Nature Center Project and to develop and/or improve camping facilities at Stough Canyon. J. Five hundred thousand dollars ($500,000) to the City of Calabasas for the development of a regional community center and -gymnasium in partnership with the City of Agoura 11ills. K. One million one hundred seventy-five thousand dollars ($1,175,000) to the City of Claremont for the rehabilitation and development of a community center at the Danbury School site. L. One million dollars ($1,000,000) to the City of Covina or to the agency responsible for the operation of Charter Oak Park for development and improvement of Charter Oak Park. M. Four million two hundred thousand dollars ($4,200,000) to the City ofICudahy,_in cooperation with the City of South Gate, for acquisition, improvement and provision of public access for the Los Angeles River Recreation and Sports Complex adjacent to the Los Angeles River, and for restoration of riparian habitat. 13 One uliflion six hundredrtwenty-five thousand doll ars (51,625,+300) to the City of Culver City for development of the Culver City Senior Center. 0. Three hundred thousand dollars ($300,000) to the City of Downey for the rehabilitation and improvement of facilities at Rio San Gabriel Park. 'D ta Four hundred thousand dollars ($400,000) to the City of Duarte for rehabilitation io. n of the Duarte Regional Teen Center in partnership with the City of Bradbury. One million five, hundred thousand dollar-. ($11,500,000) 'to the, City O'LEI MOntc IVK d i= RL Two hundred fifty thousand dollars ($250,000) to the City of C-ardenaforthe improvement and rehabilitation of park facilities at Rowley Park. S. One million six hundred thousand dollars ($1,600,000) to the City of Glendale for the development of the new S eniorlAdult Rec.—teation multi-purpose ;enter. T. One million four hundred ' thousand dollars ($1,400,000) to the City of Glendora in accordance with the following schedule: L Nine hundred thousand dollars ($900,000) for the development of a regional_ teen center. I Five hundred thousand dollars ($500,000) for the acquisition of"wildlife lands and natural habitat in the Glendora Wildlife Corridor. U. Two'hund—ted fifty thousand dollars ($250,000) to the City ofHa-waiian Gardens f -I for the expansion, irnprovemerit, 4 -Rd T=ZUaL7IIILI:LLLVLL U.L uiz.At_ YV a--1 Aquatics Facility. V. Five hundred seventy-five thousand dollars ($575,000) to the City of Hawthorne for the develoT)ment oi'Memorial Center Gymnas ium. W. One million dollars ($1,000,000) to the City of Hermosa Beach for the - development, expansion and rehabilitation of the Hermosa Beach Municipal Fier and Waterfront Plaza. 14 X. One million seven hundred twenty-five thousand -dollars (51,725,000) to the City .of Inglewood for the development, improvement and rehabilitation of Centinela Park. Y. One million dollars ($ 1,000,000) to the City of La Mirada for the development of a Community/Senior Citizen Center. Z. Seven hundred thousand dollars ($700,000) to the City of La Puente for the development improvement and/or rehabilitation ofthe La'Puente Park Community Center with emphasis on facilities for at -risk youth and other community youth. hundred thousand dollars ($600,000) to the City of Lakewood in accordance with the following schedule: 71hree hundred -thousand dollars ($300,000) for -the development and rehabilitation of multipurpose courts at the following city parks: Boyar, Bloomfield, Bolivar, Del Valle and San Martin. BB. One million eight hundred thousand dollars ($1,800,000) to the City of Lancaster in accordance with the following schedule: Eight hundred thousand dollars (S800,000) for the development o'jth& Lancaster Regional Sports Complex. H. One mill, ion dollars ($ 1,000,000) for the acquisition Of DrUne desert -woodland habitat and the development of public access to the Lancaster Prime Desert Woodland Preserve. CC. Two hundred seventy-five thousand dollars ($275,000) to tie City of La Verne to develop and improve the La Verne Regional Sports Parks. DD. One hundred seventy-five thousand dollars ($175,000) to the City of Lawndale for the expansion and rehabilitation of Jane Addams Park. EE. Nine million nine hundred thousand dollars ($9,900,000) to the City of Long Beach in accordance with the following schedule: 15 .,0' Five hundred thousand dollars ($500,000) for the development and rehabilitation of Be!moiil Pi -,r - Two million dollar's ($*2,000,000) for the rehabilitation of Belmont Plaza Pool includLug development of sev—,-ity Systems. Hi. Three million five hundred thousand dollars ($3,500,000) for the development of the Park on Golden in do-wnto-Nn Long Beach. iv. Thmx) million nine hundred thousand dollars ($1,900,000) for the acquisition, development and improvement 01 Wes -aside Park.. 11, e — FF. -fnirt-y million dollars ("P30,000,000), to the City of Los Anna les in accordance 7V ;frith the follovding schedule: one million dollars ($1,000,000) to improve and restore natural habitat at the Ballona Lagoon Marine Preserve in accordance with the Ballona, Lagoon Marine Enhancement Preserve enhancement plan. I One million eight hundred thousand dollars ($1,800,000) for the development and improvement of Cabrillo Marine Aquarium in accordance with the Cabrillo Aquarium Master Plan. iii. Two million dollars ($2,000,000) for the development and improvement of Compton-Slauson Park. iv. Five hundred thousand dollars ($500,000) for the acquisition and/or development of lands for park purposes near Eagle Rock. v. one million nine hundred thousand dollars ($1,900,000) for the development and improvement of park and recreation facilities at Elysian Park * uding trails, picnic facilities, playground and landscaping, in incl accordance with the Elysian Park Master Plan, Bishop Canyon -P� -CIE. Improvw1ent A z je vi. One million nijae'hundred thousand dollars ($1,900,000) for the development, and/or rehabilitation of the Travel Town Locomotive Pavilion at Gniffith- Park. vii. dollars ($1,800,000) for the one million eight hundred thousand doll development of facilities and/or improvements related to the swim lake at Hansen Dam Recreation Ai7ea. 16 Viii. Two million three hundred thousand dollars ($2,300,000) for the development, improvement, and/or rehabilitation of Housing Authority recreation facilities throughout the City of Los Angeles, including the San Fernando Valley. irx. Seven million dollars ($7,000,000) for acquisition, improvement, development and/or rehabilitation of park, recreation, community and open space lands and/or facilities, and/or for grants to Nonprofit Organizations for these purposes. Funds shall only be spent in communities which meet the following criteria: 1) densely -populated, Highly urbanized areas; 2) low per capita percentage of park, recreation, community or open space lands or facilities; 3) high population of youth, particularly at -risk youth, and where at least 25 percent of the community is under 18 years of age; and 4) lack of other positive recreation alternatives for youth. Expenditure of funds shall result in a net increase of park, recreation, community or open space lands or facilities. Not less than three million five hundred thousand dollars ($3,500,000) of these funds shall be spent on acquiring land or facilities for the purposes described in this paragraph. Priority shall be given to projects which have matching funds, to densely -populated areas, projects ,,which serve multiple communities, or joint applications -from Public Agencies and qualified Nonprofit Organizations. X. One million five hundred thousand dollars ($1,500,000) for development and/or improvements at MacArthur Park including development of ediletic fields. xi. Five hundred thousand dollars ($500,000) for the -development and/or restoration of tails in the Northern and Northeast San Fernando Valley connecting to the Angeles National Forest, to be expended by the Santa Monica Mountains Conservancy as the Public Agency responsible for implementation of the Rim of the Valley Trail Corridor pursuant to subdivision (c) of Section 33204.3 of the Public Resources Code. xii. Two million eight hundred thousand dollars ($2,800,000) for the development, restoration and/or improvement of recreation facilities and restoration of natural lands at the Sepulveda Basin Recreation Area, including an amount not less than one million dollars ($1,000,000) for bicycle trails connecting to Sepulveda, Basin, excluding trails along the Los Angeles River. Not less than one million dollars ($1,000,000) shall be speptt on restoration of the Sepulveda Basin Wildlife Area and the 17 development Of a native plant/wHildlife area west o-fthe existing vD-Udlife area. :viii. Four million dollars ($4,000,000) for the acquisition and improvement Of land for park and open space purposes adjacent to and in the, -vicii-lity of Stoney Point in the San Fernando Valley, to be expended by the Santa L d- Monica Mountains Conservancy. Any unexpended portion of these I'MUS shall be used for acquisition of natural lands and open ms ace -vdthin the wildlife corridor between Brown's Canyon and the Santa Susana Mountains unit of the State Park System. Xiv. One million dollars ($1,000,000) for development and/or improvement of - -the Mid -Valley Senior Citizen Center in =die San Fernando Valley. GG. "venti-five thousand dollars 1,$975,000) to the, City of Lynwood mine hundred save: The development and improvement of Men -,,m A Dymally Congressional Park- qH. Seven hundred thousand dollars ($700,000) to the City of Malibu for the rehabilitation and restoration of the Malibu Pier. Ii. Five hundred thousand dollars ($500,000) to the City of Manhattan Beach for the development and improvement of the Cultural Arts Commu-nity Center. ji. Five hundred thousand dollars ($500,000) to the City th of Monrovia for e development and rehabilitation of the Recreation Park Armory Facility. l th KK Four hundred fifty thousand dollars ($450,000) to the City otfMo n etbel10or e C'-- Park A UatjCS fICT-It nA r, -"km' Hj,-njinn of the LILY I IQ 'er. LL. One million dollars ($1,000,000) to the City of Monterey Park for the development and rehabilitation of Barnes Park. NIM. One million dollars ($1,000,000) to the City o -l" in accordance with the following schedule: i. Three hundred seventy five thousand dollars ($375,000) for the development and improvements to Foster Street Greenbelt and Regional - Trail Connection. 18 il:. Six hundred twenty five thousand dollars ($625,000) for the development, -rehabilitation, and improvement to the Nor -walk Aquatic Pavilion. iii 1. Two million five hundred thousand dollars ($2,500,000)to the City of Palmdale for the development of the Anaverde Basin/Sports Complex. 00. Five hundred thousand dollars ($500,000) to the City of Palos Verdes Estates for the acquisition of land for coastal access, trails and other open space purposes. PIP. Three hundred thousand dollars ($300,000) to the City ofParamountfor the development of an at -risk youth center located at Progress Park. QQ. One million nine hundred thousand dollars ($1,900,000) to the City of Pasade-t.- in accordance -with -the following schedule: One million dollars ($ 1,000,000) for the development and rehabilitation of Hahamonga Watershed Park in accordance with the Hahamonga Park Master Plan.. ii. Nine hundred thousand dollars ($900,000) for the development and rehabilitation of Brookside Park's Fannie Morrison Facility for the planned Kidspace Museu.-m. RR. One million dollars ($1,000,000) to the City of Pico Rivera for the development and rehabilitation of the Pico Rivera Community Center/Rio Hondo Park. 8S. Four million dollars ($4,000,000) to the City of Rancho Palos Verdes for the acquisition of critical natural lands and wfldlife habitat in the vicinity of Portuguese Bend for preservation as open space. TT. Three hundred thousand dollars ($300,000) to the City of Redondo Beach for the rehabilitation, development and/or improvement of Seaside Lagoon. UU. One million dollars ($1,000,000) to the City of Rolling Hills Estates for the acquisition of natural lands, wildlife habitat, open space and/or equestrian facilities. VV. One million dollars ($1,000,000) to the City of Rosemead for the developiment of Garvey Park Recreation Center. 19 T. One hundred fifty thousand dollars (SI50,000) to the City of San Dimas for the development and rehabilitation of Horsethief Canyon Park Multd-Ulse Trail System. XQX. Seven hundred thousand dollars ($700,000) for the r City if San Fernando for the development of the Youth Activities Center at Las Palm -as Park. y -y. One million seven hundred thousand dollars ($1,700,000) to the City of 82-0 1-1 -1- 1 Z_ 4:L- Aevelon ent of puk and recreation facilities Gabriel fbi: Lug�_ located adjacent to Smith Park. _7Z. Two million dollars ($2,000,000) to the City of Santa Clarita for the development and improvement of the Santa Clarita Valley Regional Park. AAA. One million seven hundred thousand dollars ($1,700,000) to the City of Santa !Monica for the improvement and rehabilitation of beach and bluff areas to improve access and to provide improvements for recreational activities. Funds shall only be used for improvements to beach and park lands. BBB. Two hundred fifty thousand dollars ($250,000) to the City of Signal Hill for the development of hiking trails around Signal Hill. CCC. Two hundred seventy-five thousand dollars ($275,000) to the City of South El Monte for the development of boxing and weight room facilities at the Aquatics and Community Fitness Center. DDD. Four hundred thousand dollars ($400,000) to the City of South Gate for the --r — -4 -:-1, � --t— development and/or rehabilifta'do-Da ol au atntlar,.Y 0— Industrial Park. EEE. One million five hundred thousand dollars ($1,500,000) to the City of Torrance in accordance -with the following schedule: i. Three hundred thousand dollars ($300,000) for the development of a nature history center and improvements at Madrona Marsh Nature Preserve. ii. One million dollars ($!,000,100) for the development of the Spofts Corn "Wilson Park. plex in Charles -1. I 20 Two hundred thousand dollars ($200,000) for rehabilitation and improvements to the Victor E. Benstead Pluncre. FFF. Four hundred thousand dollars ($400,000) to the City of Walnut for the development of the Senior Citizens Activity Center. GGG. One million one hundred thousand dollars ($1,100,000) to the City of West Hollywood for the development and improvement of the Plummer Park Youth, Senior and Community Center. 11ILT1. Three million dollars ($3,000,000) to the City of Whittier in accordance with the following schedule: L Five hundred thousand dollars ($500,000) for the development and improvement of Parnell Park. Two million five hundred thousand dollars ($2,500,000) for the acquisition of natural lands within the Whittier I -fills Wilderness area for preservation of wildlife and natural lands and to provide public access and trails, to be expended by the VvUttier-Puente H LIN Conservation Authority. (d) Twent- y-two million seven hundred fifty thousand dollars ($22,750,000) to the Santa Monica Mountains Conservancy, pursuant to Division 23 of the Public Resources Code and the provisions of this resolution, to acquire sensitive and critical mountain and canyon lands, streams, wildlife lands, trails and scenic areas, and to develop parks-, trails, public access, senior facilities and camps for at -risk youth in mountain and canyon areas, including lands and are -as in the Santa Monica Mountains and the San Fernando Valley and San Gabriel Valley foothills, including seventeen million seven hundred ffily thousand dollars ($17,750,000) for lands and areas in the Santa Monica Mountains and including five million dollars ($5,000,000) for the Santa Clarita Woodlands and/or the Rim of the Valley Trail Corridor, with first priority being given to completion of the Santa Clarita Woodlands Park, and for grants to Nonprofit Organizations pursuant to Section 33204.2 of the Public Resources Code. Section 4. (a) The grant funds authorized pursuant to Section 3 shall be subject to the District's existing application and disbursement guidelines and procedures to the extent consistent with this resolution and as the same may be amended from time to time by the Board consistent with this resolution, and to the guidelines -and procedures set forth in this resolution. The Department of Parks and -Recreation shall continue to administer the District's grant application and disbursement program, and all applicants for a grant disbursed pursuant to Section 3 of this resolution shall subnift an application to the Departmentof Parks and I p 21 Recreation for grant aPproval. --F'h-e Departmeal of Pare and Recreation shall notiffy all afffected Public Agencies as to the date when funds for grants under this resolution Will -I be a,7ailable, which shall not be Weer than July 1, 1997. (b) The recipient agency of funds for any specific identiRed project puisuant to this Z� a r gnpi;nro fimiji-na suCh &pecific resolution. and the 19924 Order shall a public -e --= - - ,- - dentified project, ect, Hither individually or as pan Of a broader or more general public hearing prior to said agency's application to the Distri-ictfor use of these fids. Section 5. (a) The grant funds authorized pursuant to subsection (c)(1) Of Section 3 shall be allocated to cities which were incorporited on or p to Rme 30, 1996, and to the County prior (representing the unincorporated area of the District), on tile basis of each city's and th- v C! , unincorporated arm's respective total number of parcels of land (all as of'June 30, 1996' 7-h figures shall be determined by the Los Angeles County Assessor. (b) individual applications for grants pursuant to subsection (c) (1) of Section 3 shat be ssifbmitted to -the Department of Parks, and Recreation for approval as to conformity with the requirements of this resolution. In order to utilize available grant gids as effectively as possible, adjoining jurisdictions shall be encouraged to combine projects and stfornit joint applications. (e) the minimum amount That an applicant may request for any individual project is I p a fifteen thousand dollars ($15,000). Any agency may allocate all or a portion rti on & its per parcel cel share to a regional or state project or another neighboring jurisdiction and all agencies shall be ith districts n purposes. .ncouraged to fo =, partnerships wi - school distric for park and recreation (d) Funds allocated to per -parcel grants pursuant to subsection (c)(1) of Section 3 shall be available for expenditure not later than July 1, 1997. These funds shall be expended or committed for expenditure by the recipient by June 30, 2001. Commencing onMy"1,2001, any such grant fimds under subsection (c),k"1i ', of Sect"i-M-31 which are -not expended or committed to expenditure by the recipient shall be available for allocation to one or more classes of expenditures specified in Section 3 that the Board deems in its sole discretion to be of the highest priority, consistent with the purposes of this resolution, and per parcel grant funds that were originally allocated to incorporated cities shall only be spent -within municipalities. Upon reallocation by the Boardl, the onginal reci-,;.ent ----f the ands sh-011 ha,,,-- no further claim to the funds. (e) (1) Funds allocated to, grants for specific identified projects pursuant to subsections (a)(,), (b) excluding paragraph (9), and (c)(2) of Section 3 shall be available for expenditure not later than July 1, 1997, and shall be expended or committed for expenditure by the recipient prior to June 30, 200' ). if these funds are not expended or committed for expenditure prior to June 30, 2003, then, after July 1, 2003 (except as provided in paragraph (22) of this subsection), the agency 22 to -which the funds are originailya0located for a specific identified project may, submit to the Board an alternative plan for expenditure of the -funds in accordance with the purposes of this resolution within the *city or area of the District in which funds were originally authorized to be 5xpendecL The Board, in its capacity as governing body of the District, may approve the plan by a majority vote. If the revised plan of expenditure is approved by the Board, the reallocated funds shall be expended or committed to expenditure within three years after Board approval of t the new plan of expenditure, and if not so expended or conmmitted to expenditure within such three-year period, the funds shall be available to the Board for appropriation and expenditure v.rithin one or more of the classes of expenditures specified in Section 3 that the Board deems in its sole discretion to be of the highest priority, consistent with the purposes of this resolution. The provisions of the foregoing paragraph shall also apply to funds allocated pursuant to paragraph (9) of subsection (b) of Section 3, except that the date June 30, 2003, shall instead be June 30, 2005. (2) The agency to which funds are originally aflocated under subsection (a)(1), (b) excluding .3 paragraph (9), and (c)(2) of Section 3 may submit to the Board an alternative plan for expenditure of said funds prior to July -1, 2003, only if one or more of the following conditions exists: (A) that due to natural disasters or other acts of nature the project is incapable of being carried out at the original designated site; (B) if an acquisition project, that no lands are for sale or can be acquired within the original designated project area; (C) that the original specific identified project will be carried out using an alternate source of funds; or (D) that the original specific identified project described in Section 3 of this resolution has been completed for less than the amount allocated. The governing body of the recipient agency shall adopt a resolution making findings that one or more of the above conditions exist and the agency shall submit such resolution, together with detailed supporting documentation of such condition(s), to the Department of Parks and Recreation. The provisions of the foregoing paragraph shall also apply to funds allocated pursuant to paragraph (9) of subsection (b) of Section 3, except that the date June 30, 2003, shall instead be June 30, 2005. (3) If funds allocated to grants for specific identified projects pursuant to subsections (a)(1) and (c)(2) of Section 3 are not expended or committed for expenditure by the recipient prior to June 30, 2003, and if an alternative plan for expenditure is not submitted to the Board prior to June 30, 2004, these funds shall be available to the Board for appropriation and expenditure within one or more of the classes of expenditures specified in Section 3 that the Board deems in its sole discretion to be of the highest priority, consistent writh the purposes of this resolution. Section 6. (a) Funds allocated to the City of Los Angeles pursuant to paragraphs (3) and I= - (10) of'subsection (b) of Section 3, and to the City of'Santa Clarita pursuant to paragraph (12) of 23 subsection (b) of Section 3 shall be subject to all of the pro-,,isions of this resolution which apply to the funds allocated pursuant to subsection 3(c). Funds allocated to the City of der pursuant to paragraph (11) of subsection 3(b) shall] be s -abject to all of the pro -visions of this I - GCa,._A to subsection. 3(c), and the CIM Of resoludon which apply to =­ ds Whirder shall demonstrate to the satisfaction of the Department of Parks and Recreation that the 'unds at the Pio Pico State Histoe ark, and State has authorized the City to e-nend such f c Park, provided that the City has obtained all necessary approvals for such project; if the Cit- y Of Whittier is unable to satisfy the conditions in this sentence, the funds shall be allocated for expenditure within the ViEttier Hills in accordance vdth Section 3(c)(2)G-W(ii). (b) ff the City of Los Angeles elects to expend the Rinds allocated in subsection (c)(2)(FF)(iii) of Secu"On. 3 purSua'A to an agreement with another Public Agency, the, District shall grant these funds direcdI7 to said Public Agency, provided that the City of Los Aungebes shall certify the long-term recreational use of the improvements. The funds allocated to the City of Los Angeles in subsection (c)(2)(Ffl(iv) of Section 3 --,hall be expended by the Santa Monica mountains Conservancy as the public entity responsible for implementation of the Rim of the Valley Trail Corridor Master Plan pursuant, to subdivision (c) of Section 33204.3 of the Public Resources Code. Section 7. (a) The Winds allocated in subsections (a)(2) and (a)(3) of Section 3 shall be available as grants on a competitive basis to Public Agencies and Nonprofit Organizations. The funds shall be encumbered by the recipient within three years of the date when such grants are awarded. The Department of Parks and Recreation shall allocate a share of such competitive funds for expenditure in the unincorporated area of the District using the same procedures specified in subsection (a) of Section 5. The -Binds allocated pursuant to subsection (a)(2) of Section 3 for competitive grant programs shall be divided equally among the respective Purposes specified therein, consistent with the procedures developed by the District for similar competitive grant funds pursuant to the 199/2 Order. (b) Competitive funds allocated pursuant to Section 3 and the 1992 Order shall be made available on a regular annual basis until all such funds are encumbered, and the Department of Parks and Recreation shall noti# affected Public Agencies and Nonprofit Organizations of the availability of such funds. Organizations represeatinng ten or mn ore cities shall be given the opportunity by the Department of Parks and Recreation to be fairly represented in the evaluation process established by the Department of Parks and Recreation pursuant to the 1992 Order to evaluate all competitive grant applications. For all competitive grants awarded pursuant to Section 3 and the 1992 Order to Nonprofit Organizations and to Public Agencies from a city with a population of 100,000 or less, costs eligible for reimbursement shall include reasonable costs of preparation of documents needed to apply to the District for the grant, including costs of L biological assessments required pursuant .to subsection (c) of Section 8, up to three percent (3%) of"the total grant amount awarded. In each year that competitive grant funds are available, an amount not less than two and one-half percent (2.5%) of funds available to the District in tbX1 2t 4 A year for administrative purposes shall be expended by the District through grants or contracts to independent R= or qualified Nonprofit Organizations for the purpose o-fproviding a technical 0 1 urp assistance program to Public Agencies and Nonprofit Organizations throughout the District in preparation of competitive grant -requests. The District shall prepare said technical assistance program for Board approval. The Board shall have the ability to adjust the percentage of funds used for said purposes if it determines that the level of funding required to provide the Board - approved 'technical assistance program is less than the stated percentage. Two hundred fifty thousand dollars (.3250,000) of the amount allocated for competitive grants for trails shall be allocated to the Santa Monica Mountains Conservancy for expenditure within the Rim of the Valley Trail Corridor, and two hundred fifty thousand dollars ($250,000) of the amount allocated for competitive grants for trails shall be allocated to the Sang Monica Mountains Conservancy for expenditure within the Santa Monica Mountains. (c) All other criteria being equal, priority for allocation of any competitive grants under this resolutions be given to those cities, and to Nonprofit Organizations applying jointly with those cities, which are not designated recipients of funds for specific identified projects in subsection (c)(2) of Section 3 of this resolution or subsection (b)(2) of Section 8 of the 1992 Order. Any city or Nonprofit Organization which would otherwise be entitled to a priority under this subsection (c) shall not be -entitled to such priority after it has been a7io-mrded a competitive grant under this -resolution or the 1992 Order. (d) In awarding competitive grants, priority shall he given to those proposals which -provide for the employment of youth, and particularly at -risk youth, from the area in which the proposed project is located, or which include or are to be administered by a Nonprofit Organization with a demonstrated history of youth employment, gang prevention and intervention, and training programs for at -risk youth, including local community conservation corps and the California Conservation Corps. Such priority shall give due consideration to the employment of female, as well as male, at -risk youth. In furtherance of this goal, the Board may adopt such rules and regulations, and impose such conditions on the recipients of funds under this resolution and the 1992 Order, as the Board may determine to be.—necessary or appropriate. (e) One or more individual jurisdictions may enter into an agreement with one or more Public k7C2encies or Nonprofit Organizations for the purpose of carrying out a grant pursuant to this Section, subject to the requirements of Sections 10 and 11. Section 8. (a) Funds allocated f6r competitive grants for rivers and streams pursuant to subsection (a)(2) of Section 3 and the 1992 Order shall be available on a competitive basis as grants to Public Agencies and Nonprofit Organizations for the restoration, rehabilitation or acquisition of natural lands and the development of recreational resources along rivers and streams in the County, including the Santa Clara, San Gabriel and Los Angeles Rivers or their tributaries. 7 -hese funds shall be used only for the acquisition and/or restoration of lands for natural habitat, willdlife enhancement, and/or development of compatible recreational resources. 25 No less than sixty percent (60%) of funds available for competitive grants for rivers and stream -pursuant to subsection. (a)(2) of Section 3 shall be used for acquisition, restoration and i rehabilitation of natural lands along these fi-vers and streams. Remaining fn& shall be available for development of recreational resources compatible with anyzmisting or restored natural halb-ttawt. (b) Funds allocated for competitive grants pursuant to subsection (a)(3) of Section 3 shall be available as competitive grants for at -risk, youth -recreation and service facilities only for projects which demonstrate at least si-xay percent (60%) usage of the facilities by at -risk Youth. The foregoing restriction shall also apply to fands allocated under the 1992 Order for competitive umts for at -risk youth recreation and service grants s -ha I I be given to those ato the specific needs of gir—Is, and boys. An p equal attention . plications which demonstrate er amount not less than five hundred thousand dollars ($500,000) shall be granted to the Department of Children and Family Services for development and/or improvement of at -risk youth recreation and service facilities at MacLarm Hall. An amount not less thin two million five hundred thousand dollars ($2,500,000) shall be, allocated to the IVIl'ountainsRecrea-flon and Conservation Authority for acquisition and development of an at -risk youth camp in the -,Whittier Puente Hills east of Colima Road for the use of and accessible to, at -risk youth from densely -populated, highly -urbanized areas with a high population of erisk youth and vd-Th low per capita percentage of park, recreation, community or open space lands or facilities. t (c) Funds allocated for competitive grants for acquisition and/or restoration of natural lands pursuant to subsection (a)(2) of Section 3 shall be available on a competitive basis as grants to Public Agencies and Nonprofit organizations for the acquisition, improvement and/or restoration of natural lands including but not limited to coastal sage scrub, desert, coastal dunes, coastal pralines, chaparral, vernal pools, oak woodlands, forests and native grasslands habitat. Applications for these grant funds shall include a biological assessment of the site including current and historical information, a restoration plan and a long-term habitat management plan. Applicants shall provide documentation of consultation with experts in conservation biology and natural habitat restoration and shall provide documentation that said plans and assessments have been reviewed by these experts. Section 9. (a) Funds authorized pursuant to subsection ( a) (4) of Section 3 shall be available Lor granits to Pu'clic all(ai - blic Agencies and shall be expended only for capital outlay projects -which meet one or more of the following criteria: (1) protect public health in recreational waters; (2) preserve and enhance the ecological integrity of significant watersheds containing Significant Ecological Areas; (3) are Best Management Practices as defined in the Storm Water NPDES permit for the County and approved by the Executive Officer of the Los Angeles Regional Water Quality Control Board; and (4) reduce runoff into Santa Monica Bay where the runoff travels across lands that contribute large amounts of toxic pollutants to the storm drain system, or measurably reduce the toxicity of that runoff. Proposed projects shall be submitted to the regional egiond Water Quality Control Board for review and approval - 2 6 (b) The Department of Public Works shall prepare, and submit to the Board for approval, a timeline and proposed criteria and procedures for evaluating grants authorized pursuant to LID subsection (a)(4) of Section- 3 of this resolution (and subsection (a)(6) of Section 8 of the 1992 Order) no later than March 30, 1997. The Regional Water Quality Control Board shall in a public process review and give final approval to. the criteria and procedures for evaluating these grants. Section 10. No funds authorized under Section 3 may be disbursed to any recipient unless the recipient agrees: (a) To maintain and operate in perpetuity the property acquired, developed, improved, rehabilitated or restored with the funds. With the approval of the granting agency; `the recipient or its successors in interest in the property may transfer the responsibility to maintain and operate the property in accordance with this Section. (b) To use the property only for the purposes of this resolution and to make no other use, sale, or disposition of the property, except as provided in Section 11. (c) Any beach, park or other public facility acquired, developed, rehabilitated or restored with funds derived under this resolution shall be oiDen and accessible to the public without discrimination as to race, color, sex, sexual orientation, age, religious belief, national origin, marital status, physical or medical handicap, medical condition, or place of residence, to the extent consistent with the provisions of Section 13. The recipient shall not discriminate against, or grant preferential treatment to, any person or organization seeking to use such facility based upon the place of residence of such person or the members os such organization. (d) To comply with each applicable requirement of Section 103 and Sections 141 through 150 of the Internal Revenue Code of 1986, as amended, to the extent necessary to maintain the exclusion from gross income for federal income tax, purposes of the interest on any bonds, notes, or other evidences of indebtedness issued to finance such disbursement of funds to such recipient. The conditions specified in paragraphs (a), (b), (c) and (d) of this Section shall not prevent the transfer of property acquired, developed, improved, rehabilitated or restored with fimds authorized pursuant to Section 3 of this resolution from the recipient to another Public Agency, to a Nonprofit Organization authorized to acquire, develop, improve, restore and/or operate real property for park, wildlife, recreation, community, open space or gang prevention and intervention purposes, or to the National Park Service, - provided that any such suL-cessor to the recipient assumes the obligations, imposed by such conditions. 27 Section 11. (a) Before the use of any property acquired, developed, improved, - - ,ehabili itated or restored through a grant pun-suant to this resolution is changed to one other than a use permitted under the category ftorn which the fa ds were provided, or the property is sold or otherwise disposed of, the recipient of said funds must, hold a public hearing relative to such ty such proposed change in use or sale or other disposition of said propert , and at the conclusion of ch public hearing, the recipient must adopt a finding that the proposed change in use or sale or other disposition of said property will fuel her the purposes of this resolution. If the recipient adopts such a -resolution and proceeds with the chan * . ge in use or sale or other disposition of said property, an amount -equal to the greater of (1) the amount of the grant, (2) the fair market value o-9 rty ar- uired- m thAe -real property, or (1)4ie nrnceeds Lrom t—be portion of such prope a developed, improved, rehab Mitated, or restored with the grant, shall be used by the recipient subject to Section 10, for a purpose authorized in the category y to Which the funds were originally allocated or shall be reimbursed to the Parks Fund and be available for appropriation only for a use authorized in that category. If the property sold or otherwise disposed of is less than the entire interest in the property originally acquired, developed, improved, rehabilitated or restored with the grant, an amount equal to the proceeds or the fair market value of the property interest sold or otherwise disposed of, whichever is greater, shall be used by the recipient, subject to Section 10, for a purpose authorized in the category to which the funds were originally allocated or shall be reimbursed to the Parks Fund and be available for appropriation only for a use authorized in that category. (b) Nothing in this Section shall limit a grantee from transferring property acquired Dursuant to this resolution to the National Park Service or the State Park System, with or -without consideration. Section 12. (a) All real property acquired pursuant to this resolution shall be acquired in compliance with Chapter 16 (commencing with Section 7260) of Division 7 of Title I of the California Government Code. Public Agencies and Nonprofit Organization-, receiving funds -0 pirmiq LU W� Z �M._J ------- unaer this res Vhu'uori shal, ce—L uuifyr co=p 'U: ance "'LO til -61 TA-lev "M I - '" + 0 "' 3-1— disbursed to a Public Agency under this resolution may be expended by that receiving Public Agency, or by a joint exercise of powers entity established pursuant to Article I (commencing I -with Section 6500) of Chapter 5 of Division 7 of Title I of the Government Code pursuant to an agreement with such receiving Public Agency. (b) For purposes of this resolution, the term "acquisition7' includes gifts, purchases, leases, easements, the exercise of eminent domain if expressly authorized, the transfer or exchange of property of like value, transfers of development fights or credits, and purchases of development rights and other interests. (c) All grants, gifts, devises, or bequests to the District, conditional or unconditional, for park, conservation, -recreational-, community, cultural, wildlife habitat, natural lands or other 28 purposes for which real property may be acquired or developed pursuant to this resolution, shall be made in the name of the County and accepted and received on behalf of the District in the name of the County by the Board. The grants, gifts, devises or bequests shall be available far expenditure for the purposes specified in Section 3. Section 13. Reasonable public access to lands acquired in fee with funds made available .pursuant to this resolution shall be provided except where that access may interfere with resource I protection. "Reasonable public access" includes, but is not limited to, parking and public restrooms. Section 14. All funds ofthe District allocated to projects which include tasks that can be performed by youth, including but not limited to the rehabilitation, restoration and/or development of beach, park; recreaii -on, " -open space and/or natural lands, and recreation and community facilities, shall be used to the maximum extent feasible to employ at -risk youth from the community in which the particular project is being carried out. In flirtherance of the goal of increasing employment opportunities for at -risk youth, the Board may adopt such rules and regulations, and impose such conditions on recipients of funds under the 1992 Order and this resolution, as the Board may determine to be necessary or appropriate. Section 15. To the maximum extent feasible, Public Agencies and Nonprofit Organizations shall be encouraged to use funds received pursuant to this resolution to provide funding through agreements with community conservation corps, the California Conservation Corps, and with other community organizations, particularly when youth can be employed to work on restoration or rehabilitation projects being cam -.ed out in their own communities. Such agreements shall be entered into solely for the accomplishment of the purposes set forth in this resolution. Section 16. Prior to recoYnmending the acquisition of lands that arc located on or near tidelands, submerged lands, swamp or overflowed lands, or other wetlands, whether or not those lands have been granted in trust to a local Public Agency, any agency receiving -funds pursuant to this resolution shall submit to the State Lands Commission any proposal for the acquisition of those lands. The State Lands Commission may, at its discretion, within ninety (90) days after such a submission, review the proposed acquisition, make a determination as to the State's existing or potential interest in the lands, and report its findings to the entity making the submission and to the Department of Parks and Recreation. Section 17. (a) Funds that are granted pursuant to Section 3 for the purposes of development, improvement, rehabilitation and/or restoration shall be expended for these purposes only on lands owned by the applicant Public Agency or Nonprofit Organization or subject to a lease or other interest held by such Public Agency or Nonprofit Organization. If such lands are not owed by the applicant or subject to such other interest held by the applicant, the applicant shall first demonstrate to the satisfaction of the administering agency that the 29 project will proAde public benefits commensurate with the type and duration of the interest in land held by the applicant. (b) No wetlands Or riparian habitat acquired Pursuant to this resolution shall be used as a dredge spoil area or shall be subject to ravetmaent which damages the quality of he habit- it -at for -which the property was acquired. (c) Any restoration of natural habitat lands restored pursuant to this resolution and the 1992 Order shall use only species native to California to the maximum -extent feasible. Funds allocated pursuant to Section 3 that are used for landscaping, planting trees or any other planting projects shall use drip irrigation or other water conserving irrigation systems and shall use d-rought-reststant or xerophytic trees, plants, lawn or sod, except when such use, can be shown to $1561nfeaslble. When projects involve the rehabilitation of existing irrigation systems or the creation of new irrigation systems, reclaimed water should be used whenever possible and priority shall be given to development of reclaimed water irrigation systems. Any recipient of funds for planting on natural lands shall make every effort to use only plant species and vegetation types which are appropriate to the local ecosystem of the site. (d) Notwithstanding subsection (e) of this Section, the development of recreational resources or facilities pursuant to this resolution and the 1992 Order shall not degrade the natural values present or being restored along -rivers, tributaries and wetlands, nor shall they be used for flood control projects. (e) Any project funded pursuant to this resolution and the 1992 Order shall include sufficient bands to mitigate damage done to natural lands as a result of said project as otherwise required by law. (f) No funds shall be used to pay for mitigation which is required to be carried out by state or federal law in connection with a project or, activity which is not funded pu—rsaant to this resolution or the 1992 Order. Section 18. No -provision of this resolution shall be construed as authorizing the condemnation of publicly -owned lands. Section 19. Funds Provided to the SantaMonicaMountains Conservancy shall be held and disbursed by the District and, upon application by the Conservancy, shall- be expended solely for projects approved by the Board, pursuant to such criteria as the Board may in its discretion adopt; provided, that said funds shall be for projects identified in the annual work program of the Conservancy transmitted to The Governor and the Legislature pursuant to paragraphs (1) and (2) of subdivision (a) of Section 332€}8 of the Public Resources Code, as amended firom time to time aver a noticed public hearing, and provided that the Board may disapprove a project in an incorporated city only upon a fang that the acquisition or improvement of a project will M involve the acquisition of or access to a site identified or proposed for present or potential future sanitary landfill purposes by the County, or involve any other land or project which may directly or indirectly hinder or impact the ability of the County to use any site so identified for, such p,uxposes. All land acquired in whole or in part with funds allocated to the Conservancy hereunder shall be purchased from -willing sellers, and in no event shall funds allocated to the Conservancy hereunder be used to pay or reimburse the purchase price of land acquired through the exercise of the power of eminent domain. Disbursement of funds pursuant to subsection (d) of Section 3 shall be governed by the procedures specified for the 1992 order in the order of the Board dated March .29, 1994, and such method of disbursement shall continue to apply to the 1992 Order and to fends provided pursuant to this resolution, except that funds shall be expended within five years of disbursement. . 1. Section 20., If funds are allocated in a citywide measure adopted by the City of Los Angeles in 1996 for any project located at the site of a project identified in subsections (c)(2)( )(i) through (xiv), inclusive of Section 3 :P, and in subsection (b)(3) or (b)(l 0) of Section 3, the funds allocated in this resolution for that project may be reallocated by the Board with for another project with regional recreation or open space bene fi t consistent wi th e p purposes of this resolution within the City of Los Angeles. Such project shall be approved by the City Council of the City of LosAngeles. Section 21. (a) The Department of Pans and Recreation shall administer for the District all funds for the projects and programs described in this resolution. Administrative costs eligible for funds available for project planning and design of projects funded pursuant to this resolution and the 1992 Order shall include project design and inspection when said inspection is required by the agency responsible for carrying out the project. In any year, a recipient agency may . utilize an amount not more than one percent (I%) of the, funds which it is eligible to receive under subsection (b) of Section 23 for reimbursement of accounting and bookkeeping costs as applicable overhead to pay for compliance with the District's accounting and reporting -requirements. (b) Consistent with subsection (a) of Section 23, proceeds of the Additional Assessment shall be used for: (i) costs of maintenance and servicing of projects funded by the District (whether such projects were funded through the application of cash proceeds of assessments or proceeds of bonds, notes or other evidences of indebtedness issued by the District in accordance with this resolution or the 1992 Order) or otherwise acquired pursuant to this resolution, (ii) payment of actual administrative costs associated with carrying out the purposes of the District, by the District and recipient Public Agencies, and (iii) either to pay directly the costs of projects authorized pursuant to this resolution or the 1992 Order, or to pay debt service on any bonds, notes or other evidences of indebtedness of the District. (c) It is the intention of the District to issue bonds, notes or other evidences of indebtedness, to fund all or a portion of the costs of the projects listed in Section 3 of this 31 resolution. Such bonds, notes of other -evidences of indebtedness may be issued in one or more series at such times and in such principal amounts as the Board may determine in its sole d-iscreti-on. (A) ALI proceeds ofthe Addit-J,0n--'LI Assessment shall be deposited into the Parks Fund established pursuant to the 1992 Order. The Au-ditor-ContirolleT of the County, on beha T If of -the District, may mate any other Viands, accounts or subaccounts necessarf or desirable to account for or the funds of the District, including the proceeds of assessments and bonds, notes and other evidences of indebtedness issued by the District. Luz CLer all I n LDY.tsuw� (e) in accordance -iii. the 1992 Or 1 , 11 revs: lie generatedbY th the proceeds from the issuance of any bonds, notes or other evidences oaf iaddebtednzss, shall be deposited in the Parks Fund and shall L--- allocated among all erected Public Agencies Aithin the District as defined In Section 5506.9 of the California Public Resources Code, for expenditure consistent with the purposes of Division 5, Chapter 3, Article 3 of said Public Resources Code and of the 1992 Order and this -resolution. The County shall be mimbursed ftom the Parks Fund for the actual costs of administration of the District and the costs of issuance of bonds, notes or other evidences of indebtedness by the District. (f) if the County purchases a suret .y bond to replace cash in a debt service reserve fund, either before or after bonds are issued, the cash so replaced shall be allocated in the same manner described in Section 24. (g) No proceeds of any bonds, notes or other -evidences of indebtedness issued by the District shall be used for any operations, maintenance or servicing purposes, except that such proceeds may be used to Day all costs incidental to the preparation and issuance of bonds, notes or other evidences of indebtedness of the District. fI ,b) The amounts of'all allocation-- designated in Section 3 ?xe net amounts, and shall not be reduced for adrwiinistrative costs of the District. (i) The District shall contract for an independent audit to be conducted annually by an independent auditing firm for the purposes of"deterruming compliance by the District with the terms of this resolution and the 1992 Order, and to report on the statues of all exrenditures, ggrants and contracts as of the end of each fiscal yea:, including all -fund balances; such audit to be completed and such auditor's report to be' issued by January I of the follow. year. The Board may establish by resolution the scope of the annual audit which may include among other things an audit of the funds received and expended pursuantto this resolution and the 1992 Order by any recipient agency, including but not limited to the Department of Parks and Recreation, the Santa Monica Fountains Conservancy, the City of Los Angeles and the Department of Beaches and Harbors. 32 0) The District shall manage its revenues and is -sue debt in a manner so as to ensure that sufficient funds are available in accordance with the terms of the Master Indenture to finance all capital outlay projects specified in Section 3 of this resolution and in Section 8 of the 1992 Order by the end of fiscal year 2008-09, and shall annually prepare a Plan of Revenues and Expenditures for the entire life of-Fthe 1992 Assessment and the Additional Assessment which demonstrates such availability of funds. The annual Plan of Revenues and Expenditures shall be prepared following completion of the annual audit referred to in subsection (i)ofthis Section and ,hall be adopted by the Board prior to June 30 of each year. In preparing the Plan of Revenues and Expenditures the District shall consult with an independent Financial Consultant, and may incorporate directly or by reference all or any portion of the engineer's report prepared by the District for that fiscal year. Section 22. The Additional Assessment shall be levied for a period of twenty-two (22) years beginning with the fiscal year in which such Additional Assessment is first levied and collected by the District. Section 23. (a) In each of the first twenty (20) years after the date the Additional Assessment is first levied and collected, a minimum of eighty percent (80%) of all proceeds of the Additional Assessment levied and collected by the District shall be used for capital outlay projects, including, but not limited to, acquisition and improvement of real property. For purposes of this resolution, capital outlay projects include the servicing of bonds, notes or other evidences of indebtedness issued by the District. (b) On an annual basis, ff-teen percent (15%) of all proceeds of the Additional Assessment and the 1992 Assessment (or such greater percentage of the proceeds of the Additional Assessment and the 1992 Assessment, not to exceed twenty percent (20"/o), as determined by the Board) shall be set aside and designated as the maintenance and servicing amount, and shall be used only to maintain and service capital outlay projects funded by the District pursuant to the 1992 Order and this resolution. Such maintenance and servicing amount of the Additional Assessment and -the 1992 Assessment shall be allocated each year as follows: (1) to the County (for the benefit of the Department of Parks and Recreation, or the Department of Beaches and Harbors, or any other applicable department as determined by the Board), an amount obtained by multiplying the aggregate amount of such maintenance and servicing funds to be allocated for such year by a fraction, the numerator of which is the number of parcels of land in the unincorporated area of the County and the denominator of which is the total number of parcels of land in the County' (2) to the Santa Monica Mountains Conservancy, or any other agency designated by it to manage properties acquired pursuant to this resolution or the 1992 Order by the Conservancy or any joint powers entity to which the Conservancy is a party which has acquired properties pursuant to the 1992 Order or this resolution, a percent of the total maintenance and servicing funds that equals the percent of the total capital outlay hands that are allocated to and/or to be expended by the Santa Monica Mountains Conservancy and Mountains Recreation and Conservation Authority pursuant to Section 3 of this resolution; and (3) except as 33 provided in the next paragraph, to each incorporated city -widiin the District, an amount obtained by multiplying the maintenance and servicing fiends remainli-nag aft) Ler the allocations described in the preceding clauses (1) and (2) by a fraction, the numerator of which is the nennber ol'parcels of land in such city and the denominator of which is the total number of parcels of land in the incorporated areas of the County. Of the maiateriance and Serv-ici-L,6- -t-und-s- allowatPd to the County in this resolution and the 1992 Order, the Department of Beaches and Harbors shall be allocated an amount obtained by dividing the total amount of funds allocated to the Department of Beaches and Harbor in this resolution and the 1992 Order by the total amount of f9mds allocated for specific identified projects and for per parcel grants to the Department of Parks and Recreation in this resolution and the 1992 Order. On an annual basis, one million seven hundred thousand dollars ($1,700,000) shall be deducted'from the maintenance and servicing funds allocated to the City of Los A-ngeles in this resolution and the 1992 Order, and such amount shall be used to pay debt service on bonds, notes or other evidences of indebtedness issued to fund the project described in Section 8(b)2.V.x of the 1992 Order. In ;.he event of an inconsistency between this Section and Section 23 of the 1992 Order, this Section shall prevail. The allocations described in this Section 23 shall be made only -to those recipients which certify that (1) such fu-nds shall be used only to maimand service projects fended by the District pursuant to this resolution or the 1992 Order, and (2) such Binds shall be used to supplement existing levels of service and not to fund -existing levels of service. (c) If operation and maintenance and/or ownership of the County's beaches are W nf transferred to a non -County entity in the future, the funds allocated pursuant to this sectio or maintenance and servicing of the County's beaches shall be re -allocated by the Board for maintenance and servicing of projects funded by this resolution or the 1992 Order. Section 24. (a) To the extent p6rmitted by applicable law and not inconsistent with the other provisions of this resolution, in each fiscal year, as determined by the independent audit conducted pursuant to subsection (i) of Section 21, a po—,don of the excess of (1) assessment revenues collected pursuant to this re-soll-IdOnand the 1.992 Order plus investment earnings thereon, and any other revenues of the District (excluding bond proceeds or any other evidences of indebtedness, but including collections of delinquent assessments and interest and penalties thereon), all cumulative to the date of the independent audit, over (2) amounts expended for capital outlay (excluding cap1W outlay funded with borad proceeds or other berro-ouved funds), and amounts expended or allocated for maintenance and servicing, administrative Costs and debt service, all cumulative to the date of the independent audit (such excess being hereinafter referred to as the "Excess', shall be allocated by the Board for grants in furtherance of the purposes of this resolution and the 1992 Order. The independent Financial Consultant referred to in subsection 0) of Section 21 shall annually determine what portion of the Excess L-om the prior year. may be made available in the next fiscal year pl to this Section 24 without impairing the ability of the District to finance all capital outlay projects specified in Secidon 3 :) of this resolution and in Section 8 of the 1992 Order by the end of fiscal year 2008-09 and without 34 Impal. .n tJa, the District's ability to issue or repay bonds, notes or other evidences of indebtedness (such amount being hereinafter referred to as the "Available Excess'�. The independent Financial Consultant shall make a recommendation as to the Available Excess to the District for its use in preparing the annual Plan of Revenues and Expenditures referred to in subsection 0) of Section 21. In each year, $0% of the Available Excess as identified in the Plan of Revenue and Expenditures approved by the Board shall be allocated by the Board pursuant to this section and an accordance with the following schedule (to the extent permitted by applicable law and not inconsistent with the other provisions of this resolution): 80% shall be allocated for capital projects and 20% shall be allocated for maintenance and servicing of those capital projects. (b) Over the life of the 1992 Assessment and the Additional Assessment, a total of ten percent (10%) of the funds expended for capital outlay pursuant to subsection (a) shall be allocated for competitive grants pursuant to subsections (a)(2) and (a)(3) of Section 3, which shall be allocated equally among each supervisorial district; the remainder of the funds to be expended pursuant to subsection (a) of this Sections be equally distributed between the category of highest priority regional open space and recreation projects (as defined in this Section) and the category of regional park and recreation facilities (as determined by the District). Of the annual amount of funds allocated pursuant to this Section,.capital flinds, shall be available only to those agencies which have expended or committed to expenditure the capital funds allocated to said agencies in any category of expenditure under this resolution and the 1992 Order, except that the amount avail -able for the category of regional park and recreation facilities shall be equally distributed between grants to the County and incorporated cities. Grants to incorporated cities shall be made only to those cities that have expended or committed to expenditure all funds allocated to them in all categories of expenditure under this resolution and the 1992 Order. in any year, first priority for expenditure of funds under this section shall be given to land acquisition projects. Capital funds not encumbered in any fiscal year shall be available for reallocation by the Board, pursuant to this section, in the subsequent annual allocation. (c) For purposes of this section, "highest priority regional open space and recreation projects" shall mean projects for the purposes of and expended by the agencies identified in subsections (b)(2), (b)(9), (b)(14), and (d) of Section 3, including the Santa Clarita Woodlands, and for projects along Ballon Creek consistent with the put -poses and conditions specified in subsection (b)(9). Section 25. Individuals who qualify for the California Property Tax Postponement Program (Sections 20581 et seq. of the California Revenue and Taxation Code) may also qualify for postponement of the Additional Assessment. The Treasurer and Tax Collector of the County shall notify those individuals who have qualified for the Property Tax Postponement Program of this provision. Section 26. The method o IL assessment contained in. the Engineer's Report with respect to the t -with the effect -that the portion o--Fany 1992 Assessment is hereby amended to the extent and vacant parcel of land, and the vacant portion of any partially imp -roved parcel of land, i" excess of two and ont—;half acres shall not be assessed. Notwithstanding any discrepancies, differences or variations between the Engineer's IR-epoi-, -With respect to thle 199,22 A'ssessrin-ent Mod the Engineer's Report with respect to the Additional Assessment, it is the intent of this resolution that the method of assessment with respect to both the 1992 Assessment and the Additional Assessment shall be identical in all respects. Any such discrepancies, differences or variations in the method of assessment shall be resolved in favor of the Engineers Report with respect to the. Additional Assessment. Section 27. Any ptwennue generated by the District (including the proceeds of any indebtedness of the District) w1mich is aim -sable for capital outlay purposes, may be applied to fund any project contemplated under the 1992 Order or this resolution. In Rurtherance of this provision, proceeds of the 1992 Assessment which are to be applied to capital outlay purposes may be applied to fund projects under this resolution, and proceeds of the Additional Assessment which are to be applied to capital outlay purposes may be applied to fiend projects under the 1992 Order. In addition, any proceeds of the 1992 Assessment or the Additional A.--,---ssm--nt wh—i ch are to be applied to capital outlay purposes may be applied to pay the principal of, or interest on, any bonds, notes or other indebtedness of the District, regardless of the time of issuance or the use of the proceeds of such bonds, notes or indebtedness. Section 28. In case any provision of this resolution shall be invalid, illegal or ,.unenforceable, the validity, legalilty and enforceability of the remaining provisions of this resolution shall not in any way be affected or impaired thereby. Section 29. This resolution shall not -take effect unless approved by a majority of the roters of the County voting on the matter at a general or special election called by the Board for such purpose. If so approved by the voters, this resolution shall take e5ect, and, the .Additional Assessment shall exist and be deerned approved, all as of-Athe date -of the election, without regard to the date of ce-rd-fication of the election results. Section 30. The officers and employees of the County and ex officio, the officers and employees of use Disturict, are and each of -them acting alone is,' hereby authorized and directed to take any and all actions which are necessary or desirable to carry out the purposes of this resolution and the 1992 Order. Section 31. The County Counsel is hereby authorized and directed to prepare a final text of this resolution, incorporating all amendments to the version on file vviththe Clerk of the Board on hme 13, 1996, a --,,-d approved by the Board, Including appropr=iate paragraph numbering and/or lettering, cross references and other technical or conforming changes as County Counsel -may deem nek;ess,--ry or desirable to mrry out the Board's intent and for clarity and ease of reading. 36 Technical and conforming changes shall include but not be limited to the insertion of new paragraphs in the appropriate place with an appropriate numerical or letter designation and the renumbering or re -lettering of other subsections and paragraphs to reflect the insertion, together with the updating of cross-references to such renumbered and re -lettered subsections and paragraphs in other portions of the resolution. Section 32. 2. 7he list of improvements in the Final Engineer's Report is amended to conform with descriptive and fiscal changes made to projects in Section 3 of this resolution. C; The foregoing resolution was on the 18th day of June, 1996, adopted by the Board of Supervisors of the County of Los Angeles and ex -officio the governing body of all other special assessment and taxing districts, agencies and authorities for which said Board so acts. JOANNE STURGES, Executive Officer -Clerk of the Board of Superv_'Isors of the County of Los Angeles By: - 37 APPROVED AS TO FORM: DE WIT W. CLINTON County Counsel By: Ptincipal De-pury County Counsel r,ljsl 5measure.bos 6/17:finai ----------- T Grant Application Form and Resolution of the City of Lynwood Facilities Maintenance Dept for Lynwood City Park - Sports Field Rehabilitation Project Grant Number: SSF8-13-2346 The complete application is on file with the District and is hereby incorporated by reference. County of Los Angeles 11131TEXH1131T A RHM & OPEN ' rM Talk and Open Space District RECEIVED Grant Application Form This form and required attachments must be submitted for each project. Project Name: a qr .. .777.77 :::::::::::.7 :::::::::::::::::::::aa Lynwood Citi Park - Sports Field 'e Nabil roti 0 a ' rProject Project Applicant: Proposition Section(s) City of Lynwood - Recreation Department Grant Amount Requested: $90,000.00 Total Project Cost: $140,950.00 Source(s) of other funds: 19330 Bullis Road, Lynwood, CA 90262 $513,950 In-kind Pdianagement�rials Project Address: 11330 Bullis Road Lynwood, CA 90262 Grant Applicant's Representative Authorized in Resolution: Roger Haley City P�ianager Name 310-503-0220 x200 —phone Title Person with day-to-day responsibility for project (if different horn authorized representative): Mark Flores Deputy Director --7a—me 310 -603 -Phu x319 Title Phone Brief Description of Project: Rehabilitation of Community Outdoor Tennis Courts, Basketball courts and baseball/softball infield areas .1-xlg1 _Project Performance End Date: - 12014 For Development Projects - Land Tenure: For Acquisition Projects: Project is aAcre Project is acres. Acres owned by Applicant (fee simple) Acquired in fee simple by Applicant Acres available under a year lease Acquired in other than fee simple (please explain) X Acres - Other (please explain) entire project within City Park owned by City of Lynwoc I certify that the information contained in this project application form, including the required attachments, is accurate and that I have read and understand the important information and assurances on the reverse side.of this form.. Sig�t-`-f FiE7ttcanepresentatne as shaVvn in resoiutiori. Date revised 1/00 RESOLUTION NO. 2012.238 1 -0 Cl-rf COUNCIL APPROVING ACCEPTANCE A RESOLUTION OF THE LYNWOO AND OF GRANT FUNDS FROM !HE LOS ANGELE5 COU REGIONAL PARK A ISTRICT TO BUILD A LYNWOOD CITY PARK OUTDOOR FITNESS OPEN SPACE D TIC FACILITY IMPROVEMENTS AND &I.V% CONDUCT ATHLE ZONE PAU'Vai r% REHABILITATION PROJECTS WITHIN LYNWOOD CiTf PAR" WHEREAS, the Recreation & Community ServicesDepartamoun� of fora00was successfully awarded, on November 27, 201,. a grant in i the $250, from the Los Angeles County Regional Park and Open Space District's SD2-2012 '-rogriaml; and =Xcess Fund5 r ntv -geles WHEREAS. the grant procedures established by the Los Ang Inwood to certify DY D and open Space District requi -re "the City of LN Regional Park t. acceptance OT responsibility lo perform projects as resolution acceptance of funds, uthodz@+i0n for �_-X-cution of related documents and proposed and a L I a L I — WHEREAS, the grant funds will be used in strict accordance with requirements established by the Los Angeles County Regional Park and Open Space District. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HER�BY FIND, ODDER, AND RESOLVE AS FOLLOWS: sect.ionl. approves acceptance of $250,000 in grant funding for the Lynwood I nwood City Park �gionalPlark anrtsCity park Outdoor Fitness Zone and the Ly .1 and open Field Rehabilitation Projects -,from the Los AngesCounty R Space District. Manager and/or his designee as agent of the City Section 2. Appoints the City tions and execute and submit all grant documents and o' Lynwood to conduct all negotiations in I . UtL. -1 not limited to, contracts and grant payments to contractors, I acTivities, including, but and federal laws which may be applicable CUrr--[IL I_UU11Ly1 -,-L- oroval compliance with all api the , subject to prior app the necessary for the completion Of " e mentinProjects to form by the City Attorney's office and allocate necessary staff time to manage projects. section 3. This Resolution shall take effect immediately upon adoption PASSED, APPROVED and ADOPTED this 181h day of December, 2012. Salvador A I 71 I STATE OF CALIFORNIA } COUNTY OF LOS ANGELES } 1, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the I 81 day of December, 2912. AYES: COUNCIL MEMBERS O SANTILLAN-BEAS, MORTON, RODRIGUEZ AND ALATORRE NOES: NONE ABSENT: NONE ABSTAIN: € ORAE STATE OF CALIFORNIA COUNTY OF LOS 1, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2012.238 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 18t' day of December, 2912. M Maria Quinonez, City Clerk ATTEST: ria Quinon IIAX "'f er, City Clerk R�-ge, L. Hale , City Manager APPROVED AS TO FORM: A 'a Fred Galante, City Attorney .�=-� fay ., Perry Br6nts, Director Recreai&/Community Ser4ices OF Lp� `d AGENDA STAFF REPORT °tr-0 DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council APPROVED BY: J. Arnoldo Beltran, City Manager PREPARED BY: William Stracker, Interim Director of Public Work /City Engineer `� Lorry Hempe, Public Works Special Projects Manager SUBJECT: Appropriation of Funds for Minor Repairs and Professional Cleaning of the Community Center's First Floor Recommendation: Staff recommends that the City Council adopt the attached resolution entitled: "A RESOLUTION OF THE CITY COUNCIL APPROPRIATING $58,623 FROM THE UNAPPRORIATED GENERAL FUND FOR MINOR REPAIRS AND PROFESSIONAL CLEANING OF THE COMMUNITY CENTER'S FIRST FLOOR." Background: The Community Center's Gym will be closed from two to three weeks for annual maintenance. Staff recommends taking advantage of this closure to do minor repairs and professional cleaning of the Community Center's first floor facilities. Discussion & Analysis: Staff has attached a recommended list of repairs and professional cleaning for the Community Center's first floor to take advantage of the gym closure. The recommended work scope as attached encompasses modest repairs in recognition of a constrained General Fund. Staff proposes minor touch ups, repairs, and professional cleaning of the Community Center's first floor. At a later time, staff recommends a comprehensive inventory of the entire City's building components and assessment of their conditions. This will help the City plan for a preventive short term and long term maintenance program and optimize AGENDA resources. ITEM Fiscal Impact: Based on the minor repairs and cleaning recommended, staff recommends appropriation from the unappropriated General Fund in the amount of $58,623 for the minor repairs and cleaning of the Community Center's first floor. Coordinated With: City Attorney 2 RESOLUTION A RESOLUTION OF THE CITY COUNCIL APPROPRIATING $58,623 FROM THE UNAPPRORIATED GENERAL FUND FOR MINOR REPAIRS AND PROFESSIONAL CLEANING OF THE COMMUNITY CENTER'S FIRST FLOOR WHEREAS, maintenance of facilities can extend the life of building components; and WHEREAS, proper maintenance of facilities allow employees to do their jobs, reduce down time from operations that may arise from poorly operating facilities; and provide safe environment for the employees and the public; and WHEREAS, to take advantage of the winter down time of the Community Center, staff recommends scheduling minor repairs and professional cleaning of the Community Center's first floor; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY FIND, PROCLAIM, ORDER AND RESOLVE AS FOLLOWS: Section 1. That the City Council authorizes the appropriation of $58,623 from the unappropriated General Fund for the minor repairs and professional cleaning of the Community Center first floor to the Building Maintenance Division Account (1011.45.405). Section 2. That this resolution shall take effect immediately upon its adoption. PASSED, APPROVED and ADOPTED this 4t" day of November, 2014. Aide Castro Mayor ATTEST: Maria Quinonez J. Arnoldo Beltran City Clerk City Manager 3 APPROVED AS TO FORM: APPROVED AS TO CONTENT: David A. Garcia City Attorney William Stracker Interim Director of Public Works/City Engineer H:\WORDFILE\PUBWORMARSENIO F\PROJECTS\Cost Estimate\Cost Estimate Community Center.xls Lynwood Community Center DATE:10/28/14 ITEM DESCRIPTION QUANTITY MATERIAL TAX LABOR EQUIPMENT SUBCONTR- TOTAL Number Unit (9.00%) ACTOR PRICE Replace loose vinyl composition tile floors tiles 30 SF $ 39.60 $ 3.56 $ 380.00 $ - $ - $ 423.16 STRIP and WAX VINYL COMPOSITION TILE FLOORS 2400 SF $ - $ - $ - $ - $ 792.00 $ 792.00 WET SCRUB & DRY SCREEN Basketball & Racquetball Courts wood floors 1 LS $ - $ - $ - $ - $ 4,000.00 $ 4,000.00 PREP and PAINT INTERIOR WALLS THROUGHOUT THE FIRST FLOOR 2800 SF $ - $ - $ - $ 11,200.00 $ 11,200.00 PREP and PAINT INTERIOR DOORS FIRST FLOOR 26 EA $ - $ - $ - $ 2,600.00 $ 2,600.00 REPLACE DRINKING FOUNTAIN AT SOUTH ENTRY 1 EA $ 500.00 $ 45.00 $ 150.00 $ - $ - $ 695.00 WOOD PANELING and CHAIR RAIL (Room #1) 1 LS $ 230.00 $ 20.70 $ 380.00 $ - $ - $ 630.70 RESTROOM'S DELUXE FLOOR TILE RESTORATION 4 EA $ - $ - $ - $ - $ 10,200.00 $ 10,200.00 PREP & PAINT GYM WALLS (Three walls to a height of 10' above wood floors IN HOUSE) 1 LS $ 160.00 $ 14.40 $ 570.00 $ - $ - $ 744.40 REPLACE BURNED -OUT LAMPS AT GYM & RACQUETBALL COURT 15 EA $ 150.00 $ 13.50 $ - $ 300.00 $ - $ 463.50 REPAIR EXISTING WOOD TELESCOPIC GYM BLEACHERS 1 LS $ - $ - $ - $ - $ 4,800.00 $ 4,800.00 Thermoplastic Vinyl Wall Cove Base 240 LF $ 142.00 $ 12.78 $ 400.00 $ - $ - $ 554.78 Remove grass abandoned sprinklers and add decomposed granite with add bench 1 LS $ - $ - $ - $ - $ 3,500.00 $ 3,500.00 Replace carpet at the sports office with Vinyl Composition Tiles 300 SF $ 500.00 $ 45.00 $ 900.00 $ - $ - $ 1,445.00 Prep and varnish existing wood bleachers 1 LS $ - $ - $ - $ - $ 2,600.00 $ 2,600.00 Replace basketball net 1 EA $ 50.00 $ 4.50 $ 20.00 $ - $ - $ 74.50 Repair gym bar reader 1 LS $ 125.00 $ 11.25 $ 60.00 $ - $ - $ 196.25 Clean basketball backboards 1 LS $ 50.00 $ 4.50 $ 120.00 $ 250.00 $ - $ 424.50 Acid wash existing wall bricks and reseal 1000 SF $ - $ - $ - $ - $ 4,000.00 $ 4,000.00 Repaint toilet partitions 1 LS $ 50.00 $ - $ 400.00 $ - $ - $ 450.00 MISCELLANEOUS WORK: clean urinals, fix door handle, install/replace electrical outlet, remove graffiti, clean basin, repair water faucet sensor, clean area behind wood bleats 1 LS $ - $ - $ - $ - $ 3,500.00 $ 3,500.00 SUBTOTAL $53,293.79 Contingency (10%) $5,329.38 Grand Total $58,623.17 H:\WORDFILE\PUBWORMARSENIO F\PROJECTS\Cost Estimate\Cost Estimate Community Center.xls pg LYN':e. a c r d AGENDA STAFF REPORT �LZFO�� DATE: November 4, 2014 TO: Honorable Mayor and Members of the City Council PREPARED BY: City Attorney's Office SUBJECT: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD RATIFYING AND APPROVING AN AGREEMENT WITH J. ARNOLDO BELTRAN TO SERVE AS CITY MANAGER Recommendation: Staff recommends that the City Council adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD RATIFYING AND APPROVING AN AGREEMENT WITH J. ARNOLDO BELTRAN TO SERVE AS CITY MANAGER" Background and Discussion: On October 7, 2014, the City Council voted to appoint Mr. J. Arnoldo Beltran as City Manager, and directed the City Attorney's Office to prepare any necessary agreement. As directed by the City Council, the City Attorney's Office has prepared an agreement with Mr. J. Arnoldo Beltran, and has submitted the agreement to be approved by the attached resolution. The salary provided for is One Hundred and Seventy -Five Thousand Dollars ($175,000.00) with a one month severance if the Agreement is terminated without cause. All other terms are the same.as the previous City Manager's agreement Fiscal Impact: The agreement provides for an annual salary of One Hundred Thousand and Seventy Five Thousand Dollars ($175,000.00) and potentially a severance pay out of one month.- This onth.This salary is provided for in the FYI 4-15 budget. MM 201 RESOLUTION NO. 2014 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD RATIFYING AND APPROVING AN AGREEMENT WITH J. ARNOLDO BELTRAN TO SERVE AS CITY MANAGER WHEREAS, Lynwood Municipal Code ("LMC") section 2-2.2 permits the City Council to appoint a City Manager to serve at the pleasure of the City Council; and WHEREAS, LMC section 2-2.3 permits the City Council to determine and fix, by resolution or order, the City Manager's compensation; and WHEREAS, on October 7, 2014, the City Council appointed the J. Arnoldo Beltran as City Manager; and WHEREAS, on October 7, 2014, the City Council directed the City Attorney's Office to draft an agreement that ratifies and approves the terms of the appointment of J. Arnoldo Beltran as City Manager; and WHEREAS, the agreement (Attachment 1) is submitted with this Resolution for ratification and approval by the City Council. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE AS FOLLOWS: Section 1. That the agreement with J. Arnoldo Beltran is hereby ratified and approved. Section 2. The City Clerk shall certify as to the adoption of this Resolution. PASSED, APPROVED and ADOPTED this , 2014. Aide Castro, Mayor ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the , 2014. AYES: NOES: ABSENT: ABSTAIN: Maria Quinonez, City Clerk STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014 . on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this , 2014. Maria Quinonez, City Clerk CITY MANAGER EMPLOYMENT AGREEMENT This Agreement, made and entered into this 8th day of October, 2014, by and between the City of Lynwood, a municipal corporation, hereinafter called, "Employer" or "the City," and J. Arnoldo Beltran, hereinafter called "Employee" or "City Manager." From time to time Employer and Employee are referred to as "party" or "parties." WHEREAS, Employer desires to employ the services of Employee as the City Manager pursuant to the provisions of California law and the Lynwood Municipal Code; and WHEREAS, it is the desire of the governing board, hereafter called "City Council" to provide certain benefits, to establish certain conditions of employment, and to set working conditions for Employee; and WHEREAS, Employee. desires to accept employment as City Manager of Employer; NOW THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows: Section 1: Duties: Employer hereby agrees to employ Employee as City Manager to perform the functions and duties specified in Section 2-2 of the Lynwood Municipal Code and to perform such other legally permissible and proper duties and functions as the City Council shall from time to time direct and assign including serving as Executive Director for the Successor Agency to the Lynwood Redevelopment Agency, Lynwood Public Finance Authority, Lynwood Information, Inc. and any and all City related entities. Section 2: At -Will Status: A. Employee shall serve at the pleasure of the City Council and both parties fully acknowledge and hereby state that Employee is an at -will employee. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the City Council to terminate the services of Employee for any reason, with or without cause, at any time, as the City Council in no way intends to alter, abrogate, or change its right to dismiss an at -will employee without notice, without reason, and without affording any right of appeal, as set forth in California Labor Code section 2922. Employee understands that he is an "at -will" employee serving at the pleasure of the City and subject to summary dismissal without any right of notice or hearing, including any so-called Skelly hearing. Employee acknowledges that while Employee is afforded benefits described in any memorandum or in an agreement with any employee bargaining unit, or is afforded benefits provided other City management, nothing in this Agreement or the City's policies or procedures, either now or in the future, is intended to change the at -will nature of this relationship. B. Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of Employee to resign at any time from his position with City. Section 3: Suspension: Employer may suspend the Employee with'or without full pay and benefits at any time during the term of agreement. Section 4: Termination and Severance Pay: A. In the event Employee is terminated during such time that Employee is willing and able to perform his duties under this Agreement, then in that event Employer agrees to pay Employee a lump sum cash payment equal to thirty (30) days' aggregate salary including any eligible sell back of leave provisions described in the City's Management Benefit Plan for said period, provided that Employee first signs a complete release absolving the Employer from any and all claims or potential claims that Employee may have against the City. Employer shall have no obligation to pay the aggregate severance sum designated in the above paragraph in the event the Employee is terminated for 1) conviction of any crime involving moral turpitude; 2) City Manager's loss of legal capacity; 3) personal dishonesty. by City Manager in performing his duties hereunder; 4) acts of fraud or misrepresentation or any act of malfeasance or moral turpitude; 5) conflicts of interest or breach of fiduciary duty;.6) gross negligence or incompetence in performing his duties hereunder; 7) willful breach by City Manager of any provision of this Agreement; 8) City Manager's insubordination or. willful failure to follow City policies, procedures, rules or regulations; 9) City Manager's willful and serious misconduct; or 10) actions by City Manager that are detrimental to the reputation of the City; or 11) for material performance deficiencies, Upon termination of City Manager's employment with the City, the City shall be under no further obligation to City Manager, except to pay all accrued but unpaid Salary and vested benefits through date of termination. B. In the event Employer at any time during the term of this Agreement reduces the salary or other financial.benefits of Employee in a greater percentage than applicable across-the-board reduction of all employees of Employer, or in the event Employer refuses. to comply with any other provision benefiting Employee herein, or the Employee resigns following a suggestion whether formal or informal, by the City Council that he resign, then, in that event Employee may, at his option, be deemed to be "terminated" at the date of such reduction or such refusal. to comply within the meaning and context of the herein severance pay provision. . C. Payment For Accrued Benefits: Upon termination of this Agreement and the services of City Manager hereunder, City shall pay to City Manager the cash equivalent of all vacation accrued. Such cash equivalent shall be calculated by dividing City Manager's then -prevailing annual salary by 2080 hours and by multiplying the resulting quotient by the number of hours accrued (but unused) vacation, as the case may be. D. Sole Rights: The severance rights provided in this Section shall constitute the sole and only entitlement of City Manager in the event of the termination, and City Manager expressly waives any and all other rights except as provided herein. Section 5: Disability: If Employee is permanently disabled or is otherwise unable to perform his duties because of sickness, accident, injury, mental incapacity or health for a period of four successive weeks beyond any accrued sick leave, Employer shall have the option to terminate this Agreement. Section 6: Salary: A. Employer agrees to pay Employee for his services rendered pursuant hereto an annual base salary of ONE -HUNDRED AND SEVENTY FIVE THOUSAND DOLLARS ($175,000.00) payable in installments at the same time as the other management employees of Employer are paid. Employer agrees to conduct an annual performance review not less than sixty (60) days prior to the anniversary date of this Agreement. Provided the performance review is satisfactory to the City Council, Employee's annual salary shall be adjusted on the anniversary date by a sum not greater than five percent (5%) of the annual salary for the preceding year. In addition to any performance adjustments to salary, Employer will provide cost,of living adjustments to Employee's Base Salary on the anniversary dates in an amount (percent based) equal to cost of the increase granted to the management group. For purposes of such increases only increases received by the entire management group shall be considered and any increase or increases granted to members of the management group that result from a reclassification of titles or positions shall not be taken into account in settling Employee's cost of living adjustments to the Base Salary. B. California Law/FLSA Exempt Status: City Manager agrees that his position is that of any exempt employee for the purposes of the Fair Labor Standards Act and under California law. C. City Manager understands and agrees that his compensation for the first pay period that he is working under this Agreement shall be prorated consistent with all applicable laws as he is commencing work in the middle of a pay period. Section 7: Performance Evaluation: A. The City Council may review and evaluate the performance of Employee periodically. This review and evaluation shall be in accordance with specific criteria developed jointly by Employer and Employee. Criteria may be added to or deleted from, as the City Council may from time to time determine in consultation with the Employee. Further, the City Council shall provide the Employee with a summary of the findings of the City Council and provide an adequate opportunity for the Employee to discuss his evaluation with the City Council. B. Annually, the City Council and Employee shall define such goals and performance objectives that they determine necessary for the proper operation of the City of Lynwood and in the attainment of the City Council's policy objectives and shall further establish a relative priority among those various goals and objectives, said goals and objectives to be reduced in writing. They shall generally be attainable within the time limitations as specified and the annual operating and capital budgets and appropriations provided. C. In effecting the provisions of this section, the City Council and Employee mutually agree to abide by provisions of applicable law D. Pursuant to the provisions of Section 2-2.9(b) of the Lynwood Municipal Code, the City Manager shall not be removed from office during or within a period of ninety (90) days next succeeding any general municipal election held in the City at which election a member of the City Council is elected. Section 8: Hours of Work: It is recognized that Employee must devote a great deal of time outside the normal office hours to business of the Employer, and to that end Employee will be allowed to take compensatory time off he shall deem appropriate during said normal office hours in the same manner as accrued by the management staff on an annual basis.. Section 9: Outside Activities: Employee shall not spend more than ten (10) hours per week in teaching, consulting or other non - Employer -connected business without the prior approval of the City Council, and none of Employee's outside activities shall be in conflict with his performance and responsibilities as City Manager. Section 10: Benefits: A. Electronic Media Allowance: Employer shall provide. City Manager with a monthly allowance for electronic media of Two Hundred and Fifty Dollars ($250.00) as full compensation for the cost associated with the purchase and use of electronic media to be used for City—related business, which allowance shall be paid to City Manager through payroll, with applicable taxes and other payroll -liability cost deducted. City Manager understands that any applicable taxes are his responsibility to pay and not covered by the City. B. Bilingual Pay: Employee may be paid bilingual pay of One Hundred Twenty Five Dollars ($125.00) per month upon passing a verbal bilingual exam to the satisfaction of the Human Resources Department. C. Medical, Dental, Vision and Life Insurance: Employer agrees to put into force and to make required premium payments for Employee for insurance policies for life, accident, sickness, disability income benefits, majonmedical, dental, vision, employee assistance program benefits and dependent's coverage group insurance covering Employee and his dependents as provided to all management employees of Employer. Employer agrees to provide hospitalization, surgical and comprehensive medical insurance for Employee and his dependents and to pay the premiums thereon equal to that which is provided all management employees of Employer. D. PERS: Employee shall be covered by the normal City Retirement System in the category of City Manager. Employer agrees to pay directly to the Public Employers Retirement System all payments needed to satisfy Employee's share of the contribution to PERS. E. Vacation, Personal and Sick Leave: And subject to vacation, personal and sick leave accruals as outlined in the Management Benefit Plan, City Manger shall accrue leave as follows: Vacation at the rate of Eighty (80) hours per year; Sick leave at a rate of Ninety -Six (96) hours per year; Personal leave at a rate of Twenty (20) hours per year. City Manager's accrual rates shall be revised if the accrual rates, as set forth in the Management Benefit Plan sell back provisions, Vacation leave may be converted into cash, up to One Hundred and Sixty, (160) hours in one year. F. Employee shall be entitled.to military reserve leave time pursuant to state law and local government policy. Section 11: Dues and Subscriptions: If the amounts are duly approved in advance by City Council, Employer agrees to budget for and to pay for professional dues and subscriptions expenses of Employee necessary for his continuation and full participation in national, regional State, and local associations, and organizations necessary and desirable for his continued professional participation, growth and advancement, and for the good of the Employer. Section 12: Professional Development: A. . Membership: City encourages City Manager's continued professional development and membership and shall provide payment of appropriate related costs for such activities. B. Out -of -Town Meetings and Seminars: City agrees to reimburse City Manager the actual cost for registration, travel, lodging, and meals and other reasonable expenses incurred by City Manager while attending overnight out-of-town meetings or seminars related to his employment which are pre - approved by the City Manager and in accordance with the City's policies for expense reimbursement. To be eligible to receive reimbursement for meals and lodging for out-of-town meetings or seminars, City Manager must have budgeted funds available. C. Local Meetings and Seminars: City agrees to reimburse City Manager the actual cost of registration, meals and other expenses necessarily incurred while in attendance at local meetings or seminars related to his employment with City in accordance with the City's policies for expense reimbursement. D. Incidental Expenses: City agrees to reimburse City Manager the actual cost of those incidental expenses necessarily incurred by City Manager while engaged in the business of City upon the presentation of an appropriate receipt therefore in accordance with the City's policies for expense reimbursement. E. Approval by City Council: To be eligible to receive reimbursement for the memberships, travel and other expenses, City Manager shall obtain advance approval of City Council. Section 13: Indemnification: For the purposes of indemnification and defense of legal actions, City Manager shall be considered an employee of the City and entitled to the same rights and subject to the same obligations as are provided for all other employees of the City as set forth in the California Government Code. Accordingly, City shall defend, hold harmless and indemnify City Manager against any tort, professional liability, claim or demand, or other legal action arising out of an alleged act or omission occurring in the performance of City Manager's serves under this Agreement, to the extent required under California Labor Code 2802. This section shall not apply to any intentional tort or crime committed by City Manager, to any action outside the course and scope of the services provided by City Manager under this Agreement, or another intentional or malicious conduct or gross of City Manager. 5 � Section 14: Bonding: Employer shall bear the full cost of any fidelity or other bonds required of the Employee under any law or ordinance. Section 15: Other Terms and Conditions of Employment: A. The City Council, in consultation with Employee, shall fix any such other terms and conditions of employment, as it may determine from time to time, relating to the performance of Employee, provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the Lynwood Municipal Code or any other applicable law. B. All provisions of the Lynwood Municipal Code, and regulations and rules of the Employer relating to vacation and sick leave, retirement and pension system contributions, holiday, and benefits and working conditions as they now exist or hereafter may be amended, also shall apply to Employee as they would to other employees of Employer, in additional to said benefits enumerated specifically for the benefit of Employee except as herein provided. . C. Employee shall receive compensable time, vacation and sick leave benefits as are afforded to department heads, including provisions governing accrual and payment therefore on termination of employment. Employee shall be entitled to sell back leave schedules in line with provisions eligible to all management employees. Section 16: No Reduction of Benefits: .Employer shall not at any time during the term of this agreement reduce the salary, compensation or other financial benefits of Employee, except to the degree (measured in percentage terms) of such a reduction across-the-board for all employees of the Employer. Section 17: Notices: Notices pursuant to this agreement shall be given by deposit in the custody of the United States Postal Service, postage prepaid, addressed as follows: EMPLOYER City of Lynwood 11330 Bullis Road Lynwood, California 90262 Attn: Mayor EMPLOYEE J. Arnoldo Beltran Address on File Alternatively, notices required pursuant to this agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be given of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. Section 18: General Provisions: A. Entire Agreement: This Agreement represents the entire agreement between the parties and supersedes any and all other agreements, either oral or in writing between the parties with respect to City Manager's employment by City and contains all of the covenants and agreements between the parties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by either party, or anyone acting on behalf of either parry, which are not embodied herein, and that no other agreement, statement or promises not contained in this Agreement shall be valid or binding upon either party. B. Conflicts Prohibited: During the term of this Agreement, City Manager shall not engage in any business or transaction or maintain a financial interest which conflicts, or reasonably might be expected to conflict, with the proper discharge of City Manager's duties under this Agreement. City Manager shall comply with all requirements of law, including but not limited to, Sections 87100 et seq., Section 1090 and Section 1125 of the Government Code, and all other similar statutory and administrative rules. C. Other Employment: The parties acknowledge that City Manager may conduct, participate in or otherwise be in engaged in independent consulting projects not to exceed ten (10) hours (or one workday) per week. In no event should any services, employment or business pursuits be conducted in violation of the Agreement. D. Effect of Waiver: The failure of either party to insist on strict compliance with any of the terms, covenants, or conditions of this Agreement by the other party shall not be deemed a waiver of that term, covenant, or condition, nor shall any waiver or relinquishment of that right or power for all or any other times. E. Partial Invalidity: If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions shall nevertheless continue in full force without being impaired or invalidated in any way. F. Governing Law:'This Agreement shall be governed by and construed in accordance with the laws of the State of California, which are full force and effect as of the date of execution. G. Independent Legal Advice: City and City Manager represent and warrant to each other that each has received legal advice from independent and separate legal counsel with respect to the legal effect of this Agreement and, City and City Manager further represent and warrant that each has carefully reviewed this entire Agreement and that each and every term thereof is understood and that the terms of this Agreement are contractual and not a mere recital. This Agreement shall not be construed against the party or its representatives who drafted it or who drafted any portion thereof. [SIGNATURES ON NEXT PAGE] IN WITNESS WHEREOF, the City of Lynwood has caused this Agreement to be signed and executed on its behalf by its Mayor, and duly attested by its officers thereunto duly authorized, and City Manager has signed and executed this Agreement, all in triplicate. Dated: 10/2-111(l , 2014 W onez, City Clerk Dated: ©CSV 24, 2014 APPROVED AS O FE \1 v David A. Garcia, City Attorney E; CITY OF LYNWOOD: Aide Castro, Mayor J. Arnoldo Beltran, City Manager DATE:. TO: APPROVED BY AGENDA STAFF REPORT November 4, 2014 Honorable Mayor and Members of the City Council J. Arnoldo Beltran, City Manager PREPARED BY: Amanda Roberson, Finance DirectorAdt-' Milan Garrison, Interim Development Services Director., SUBJECT: Development Services Department Staffing Needs Recommendation: Staff respectfully recommends that the City Council adopt the attached resolutions entitled: "A RESOULTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO AMEND THE AGREEMENT WITH MDG ASSOCIATES, INC. TO PROVIDE INTERIM DEVELOPMENT SERVICES CONSULTANT SERVICES FROM A PART-TIME TO FULL-TIME BASIS AT AN HOURLY RATE OF $150 FOR THE CITY OF LYNWOOD IN AN AMOUNT NOT - TO EXCEED $120,000 " • "A RESOULTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO AMEND THE AGREEMENT WITH INFRASTRUCTURE ENGINEERS TO PROVIDE TWO ASSISTANTS FROM A PART-TIME TO FULL-TIME BASIS FOR THE CITY OF LYNWOOD" Background: Currently, there are a number of vacancies in the Development Services Department. On August 5, 2014, City Council approved an agreement with Infrastructure Engineers to perform in-house building inspection services. The current agreement has a two-year term from August 5, 2014 through August 5, 2016 in the not -to -exceed amount of $600,000. The annual not -to -exceed amount is $300,000. The current contract also includes provisions for two part-time Building Assistants. On September 2, 2014, City Council approved an agreement with MDG Associates, Inc. to provide Development Services management oversight services on an interim basis for six months (through March 1, 2015) to oversee the Planning, Building & Safety and Code Enforcement Divisions and related personnel. k' GENE MEM i Discussion & Analysis: In an effort to improve customer service levels and provide leadership direction for Development Services staff, the Interim Development Services Director is needed on a full-time basis. Additionally, the Development Services Department is in need of a Senior Planner, Planning Associate, and Building Associate on a full-time basis. Staff recommends the following: • Amending the current agreement with MDG Associates, Inc. to provide Development Services management oversight services on a full-time basis and to increase the hourly rate from $115 to $150 and to increase the not -to -exceed amount from $65,000 to $120,000. • Amending the current agreement with Infrastructure Engineers to provide one full-time Planning Assistant and one full-time Building Assistant. Currently, Infrastructure Engineers provides two Assistants on a part-time basis All agreements will include specific language to protect the City from any potential' health-care liabilities for any consultants that are considered 'full-time employees' under the Affordable Care Act. The services offered by MDG Associates, Inc. and Infrastructure Engineers are consistent with the current needs of the department as well as appropriate for the available funding for contractual services. MDG Associates, Inc. and Infrastructure Engineers have both worked closely with department staff on development projects in the past and are familiar with division operations, procedures and personnel. At this time, MDG Associates and Infrastructure Engineers do not have any available Senior Planners. Staff is currently researching companies that have available Senior Planners. Staff will come back to Council for approval of a contract for a Senior Planner at a later Council meeting. Fiscal Impact: The MDG Associates, Inc. contract increase will be covered by salary savings due to vacancies in the Development Services Department and the Professional and Contractual Services budget in the Building & Safety Division. The existing Infrastructure Engineers contract budgeted in the amount of $300,000 should be more than sufficient to cover additional services based on actual Infrastructure Engineers payments over the last 3 fiscal years. Coordinated With: City Attorney's Office City Manager's Office Finance Department 2 Attachments: Resolutions Resolution No. 2014.155 — A RESOLUTION OF THE CITY COUNCIL'OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH MDG ASSOCIATES, INC. TO PROVIDE INTERIM DEVELOPMENT SERVICES DIRECTOR SERVICES FOR THE CITY OF LYNWOOD Resolution No. 2014.134 — A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZNG THE MAYOR TO EXECUTE AN AGREEMENT WITH INFRASTRUCTURE ENGINEERS TO PROVIDE PROFESSIONAL PLAN CHECK AND BUILDING INSPECTION SERVICES MDG Associates, Inc. Contract Infrastructure Engineers Contract 3 RESOLUTION NO. A RESOULTION OF THE CITY COUNCIL .OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO AMEND THE AGREEMENT WITH MDG ASSOCIATES, INC. TO PROVIDE INTERIM DEVELOPMENT SERVICES CONSULTANT SERVICES FROM A PART-TIME TO FULL-TIME BASIS AT AN HOURLY RATE OF $150 FOR THE CITY OF LYNWOOD IN AN AMOUNT NOT -TO - EXCEED $120,000, WHEREAS, on September 2, 2014, City Council approved an agreement with MDG Associates, Inc. to provide Development Services management oversight services on an interim basis to oversee the Planning, Building & Safety and Code Enforcement Divisions and related personnel; and WHEREAS, the current agreement has a six month term terminating on March 1, 2015 in the not -to -exceed amount of $65,000; and WHEREAS, improve customer service levels and provide leadership direction for Development Services staff, the Interim Development Services Director is needed on a full-time basis. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Lynwood authorizes the Mayor to amend the agreement between the City of Lynwood and MDG Associates, Inc. to provide Interim Development Services Director services on a full-time basis for the City of Lynwood, approved as to form by the City Attorney. Section 2. That this Resolution is to be given effect immediately upon adoption. PASSED, APPROVED, AND ADOPTED this 4th day of November, 2014. ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney 12 Aide Castro, Mayor Arnoldo Beltran, City Manager APPROVED AS TO CONTENT: Milan Garrison, Interim Director Development Services RESOLUTION NO. A RESOULTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO AMEND THE AGREEMENT WITH INFRASTRUCTURE ENGINEERS TO PROVIDE TWO ASSISTANTS FROM A PART- TIME TO FULL-TIME BASIS FOR THE CITY OF LYNWOOD WHEREAS, on August 5, 2014, City Council approved an agreement with Infrastructure Engineers to perform in-house building inspection services; and WHEREAS, the current, agreement has a two-year term from August 5, 2014 through August 5, 2016 in the not -to -exceed amount of $600,000. The annual not -to - exceed amount is $300,000; and WHEREAS, the current contract also includes provisions for two part-time Building Assistants; and WHEREAS, due to a number of vacancies in the Development Services Department, the two part-time Buildings Assistants are needed on a full-time basis. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD, CALIFORNIA, DOES ORDAIN AS FOLLOWS: Section 1. The City Council of .the City of Lynwood authorizes the Mayor to amend the agreement between the City of Lynwood and Infrastructure Engineers to provide two Assistants on a full-time basis for the City of Lynwood, approved as to form by the City Attorney. Section 2. The City Council of the City of Lynwood authorizes the City Manager or designee to transfer $150,000 from the Building & Safety Division Professional and Contractual Services budget (1011.50.501.62015) to the Planning Division Professional and Contractual Services budget (1011.50.505.62015) for planning related services. Section 3. That this Resolution is to be given effect immediately upon adoption. PASSED, APPROVED, AND ADOPTED this 4th day of November, 2014. Aide Castro, Mayor ATTEST: Maria Quinonez, City Clerk Arnoldo Beltran, City Manager 5 APPROVED AS TO FORM: David A. Garcia, City Attorney APPROVED AS TO CONTENT: Milan Garrison, Interim Director Development Services . RESOLUTION NO. 2014.134 A RESOULTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH INFRASTRUCTURE ENGINEERS TO PROVIDE PROFESSIONAL PLAN CHECK AND BUILDING INSPECTION SERVICES FOR THE CITY OF LYNWOOD WHEREAS, the City of Lynwood is in need of consultant services. to perform professional plan -check and building inspection services; and WHEREAS, State Law requires that only State Licensed Engineers review the work of other State Licensed Engineers; and WHEREAS, the City of Lynwood does not have a plan check program in place and does not have the required Licensed Structural, Electrical, Plumbing and Mechanical Engineers to perform plan -check services in-house; and WHEREAS, it would not be cost efficient for the City to hire a group of professional engineers and create a new plan -check division at this time, because the City does not have enough development to justify or to cover the cost of such mentioned engineers; and WHEREAS, the firm of Infrastructure Engineers C Plan. Check Consultant") will complete the plan -check and building inspection process, in a more efficient and effective manner; and WHEREAS, the Plan Check Consultant will be responsible for any legal issue concerning plan -check and building inspection'services; and WHEREAS, the Plan Check Consultant has all required state bonds and liability insurances to perform the Professional Plan Check and Building Inspections for the City of Lynwood. NOW, THEREFORE, THE CITY COUNCIL OF THE- CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section '1. The City Council of the City of Lynwood authorizes the Mayor to execute an agreement between the City of Lynwood and Infrastructure Engineers to perform Professional Plan Check and Building Inspection Services for the City of Lynwood, approved as to form by the City Attorney. Section 2. That this Resolution shall, become effective immediately upon its adoption. PASSED, APPROVED and ADOPTED this 5th day of August, 2014. ATTEST: Maria Quinonez, City Clerk APPROVED AS TO FORM: David A. Garcia, City Attorney APPROVED AS TO CONTENT: 9 � - Sarah M. Nfhers, City Manager Mian Garrison, Interim Director Development Services STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 5th day of August, 2014. AYES: COUNCIL MEMBERS SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO . NOES: COUNCIL MEMBER ALATORRE ABSENT: NONE ABSTAIN: NONE t Mana Quinon tty Clerk STATE OF CALIFORNIA. ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.134 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 5th day of August, 2014. Maria Quinonez, City Clerk RESOLUTION NO. 2014.155 A RESOULTION OF THE CITY COUNCIL, OF THE CITY OF LYNWOOD AUTHORIZING THE MAYOR TO EXECUTE AN,- AGREEMENT WITH MDG ASSOCIATES, INC TO PROVIDE INTERIM DEVELOPMENT SERVICES. DIRECTOR SERVICES FOR THE CITY OF LYNWOOD WHEREAS, on July 1, 2014, the City of Lynwood contracted with MDG Associates, Inc. for Interim Development Services Director services, with said contract expiring on August 15, 2014; and WHEREAS, an extension of the contract is requiredin order to improve customer services levels and provide leadership direction to City staff within the Building & Safety, Planning and Code Enforcement Divisions; and WHEREAS,.the City Council wishes to approve the contract for a period of six months terminating on February 28, 2015, or unless sooner terminated pursuant to the provisions of the executed agreement. NOW, THEREFORE, 'THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: Section 1. The City Council of the City of Lynwood authorizes the Mayor to execute an agreement between the City of Lynwood and MDG Associates, Inc. to provide Interim Development Services Director services for the City of Lynwood., approved as to form by the City Attorney. Section 2. That this Resolution is to be given effect immediately upon adoption.' PASSED, APPROVED and ADOPTED this 2rd day of September, 2014. Aide Castro, Mayor ATTEST: .11.f16f J uA�i�, 1i r J APPROVED AS TO FORM: APPROVED AS TO CONTENT: David A. Garcia, City Attorney Sarah thers, City Manager Milan GaYison, Interim Director Development Services STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the foregoing Resolution was passed and adopted by the City Council of the City of Lynwood at a regular meeting held on the 2nd day of September, 2014. AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN-BEAS, SOLACHE, HERNANDEZ AND CASTRO NOES: NONE ABSENT: NONE ABSTAIN: NONE PINY Clerkj STATE OF CALIFORNIA ) ) SS. COUNTY OF LOS ANGELES ) I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City Council of said City, do hereby certify that the above foregoing is a full, true and correct copy of Resolution No. 2014.155 on file in my office and that said Resolution was adopted on the date and by the vote therein stated. Dated this 2nd day of September, 2014. PROFESSIONAL CONSULTING SERVICES AGREEMENT This first amended agreement ("Agreement") is made as of September 1, 2014 by and between the City of Lynwood, a public body, corporate and politic (collectively, "City") and MDG Associates, Inc., a California Corporation ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as "Party" and collectively referred to as the "Parties." RECITALS WHEREAS,. commencing on June 12, 2014, due to the absence of the Director and Manager of the City's Development Services Department, emergency professional management and oversight duties were required for a limited time to stabilize and manage the functions of the City Planning, Building and Safety and Code Enforcement Divisions and its respective personnel. WHEREAS, on July 1, 2014, the City entered into an Agreement with Consultant to provide partial compensation for said emergency services at a not to exceed amount of $15,000 with period ending August 15, 2014. WHEREAS, as of September 1, 2014, the City has not permanently filled said positions resulting in a continued state of emergency and need for said professional services for an additional six month period. WHEREAS, City desires to retain said services of Consultant as an independent contractor to continue providing professional management oversight services to City as set forth in the attached Exhibit A; and WHEREAS, Consultant has represented that it is fully qualified to perform such services by virtue of its experience and the training, education and expertise of its principals and employees; and WHEREAS, an agreement is in order for the continued retention of services by said consultant, NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant is more particularly described in Exhibit A. B. Time of Performance. Consultant shall complete the specific services according to the schedule of performance which is also set forth in Exhibit A. 2. Term. Section 2 of the Agreement, entitled "Term of Agreement" shall be amended in its entirety so that it shall read as follows: 112. Term of Agreement.. The Agreement shall commence on June 12, 2014(the "Commencement Date") to resolve and reimburse said services provided outside term of initial agreement and terminate on March 1, 2015 (the "Termination Date"), unless sooner terminated pursuant to the provisions of this Agreement. On or before thirty (30) days prior to the Termination Date, Consultant and Agency shall meet to discuss this Agreement and its possible extension and or modification. In the event the Parties do not enter into a new agreement prior to the Termination Date, this Agreement shall continue on a month-to-month basis under the same terms for a period not to exceed three (3) months following the Termination Date with the sum invoiced during the three months following the Termination Date not to exceed $15,000. If the Parties execute no new agreement by the end of the three-month period following the Termination Date, this Agreement shall terminate at the end of such three-month period." 3. Compensation. Subsection 3.13, of original Agreement and subsection 3.C, added to address Consultant's reimbursable cost prior to September 1, 2014, shall read in its entirety as follows, with all other provisions of Section 3 remaining unmodified and in full force and effect: "3. Compensation. A. City agrees to compensate Consultant for services under this Agreement in compliance with the schedule set forth in Exhibit A. Consultant will be paid on a time and materials basis for services described in Exhibit A, subject to the cap outlined therein. Payment will be made only after submission of proper monthly invoices in the form and manner specified by City. Each invoice shall include a breakdown of all monthly services performed together with the hours spent on each service. City shall endeavor to pay invoices bearing correct and authorized charges within thirty (30) days of the date they are received; however, Consultant acknowledges and agrees that due to City warrant run procedures, the City cannot guarantee that payment will occur within this time period. Except as hereinafter described, City shall not be responsible to Consultant for any additional charges, interest or penalties due to a failure to pay within such period. B. Payment to Consultant pursuant to this amended Agreement shall not exceed SIXTY FIVE THOUSAND DOLLARS AND NO CENTS ($65,000.00), which shall be payable as set forth in the Compensation Schedule in the attached Exhibit A. C. The Parties agree that within 30 days of the date this Amendment is executed, the City will disburse FOUR THOUSNAD TWENTY FIVE DOLLARS AND NO CENTS ($4,025.00) to Consultant in full resolution of the sums invoiced by Consultant as incurred through August 31, 2014. This payment shall count against the not to exceed value stated in Section 2.B, as amended. D. Notwithstanding the provisions of Section 3.C, Consultant shall only be reimbursed for those expenses which: (i) appear on Consultant's monthly invoices; (ii) are accompanied by a copy of the City's written authorization from an authorized City Agency or appropriate executive personnel for Consultant to incur such expenses; and (iii) receipts documenting such expenses." 4. General Terms and Conditions: The General Terms and Conditions set forth in Exhibit B are incorporated as part of this Agreement. In the event of any inconsistency between the General Terms and Conditions and any other exhibit to this Agreement, the General Terms and Conditions shall control unless it is clear from the context that both parties intend the provisions of the other exhibit(s) to control. 5. Addresses. City City of Lynwood -City Manager's Office 11330 Bullis Road Lynwood, CA 90262 Attn: City Manager Consultant MDG Associates, Inc. 10722 Arrow Route, Suite 822 Rancho Cucamonga, CA 91730 Attn: Rudy Munoz, President 6. Exhibits. All exhibits referred to in this Agreement are listed here and are incorporated and made part of this Agreement by this reference. Exhibit A - Scope of Services, Time of Performance and Compensation Schedule (pages 4-5) Exhibit B - General Terms and Conditions (pages 6-11) SIGNATURES ON FOLLOWING PAGE IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates written below_ CITY CITY OF LY] By: Sarah CONS"By: Rudy MANAGER'S OFFICE Manager President ATTES By: ./l Maria Quinonez, City Clerk APPROVED S TO F By: City Attorney Date �t� - ►� �� Date Date Date EXHIBIT "A" VIA Email (switherstmlynwood.ca.us) Ms. Sarah Withers, City Manager City Manager's Office M City of Lynwood -City Hall 11330 Bullis Road A550CIATES.•INC. Lynwood, CA 90262 RE: PROPOSAL FOR CONTINUED DEVELOPMENT SERVICE DEPARTMENT MANAGEMENT AND OVERSIGHT DUTIES (INTERIM DEVELOPMENT SERVICES DIRECTOR) Dear Ms. Withers: I sincerely appreciate your consideration of MDG Associates, Inc. as a qualified consulting firm to assist you and the City of Lynwood in providing Interim Development Services Director (Planning, Building and Code Enforcement) Management Oversight Services. Qualifications and Experience The proficiency, and expertise of MDG Associates, Inc. in municipal planning, strategic planning, environmental assessment preparations (CEQA/NEPA), entitlement services, private land development consulting, CDBG operations as well as feasibility analysis, redevelopment, and project/construction management has led to continued growth and success in performing multi -discipline, multi -task projects. Our staff member, Milan L. Garrison, Vice -President Community Development has more than 25 years of experience and will be assigned to provide the requested services. Understanding of the Project It is our understanding that you are seeking Development Services Management Oversight Services (Interim Director of Development Services Department) for a limited time to oversee the Planning, Building and Safety and Code Enforcement Division functions and its related personnel. Scope of Work MDG Associates, Inc. (Milan L. Garrison, Vice -President Community Development) will under the administrative direction of the City Manager, plan, organize, manage and direct the operation of various division functions of the department, this includes City Planning, Building and Safety, and Code Enforcement, which may include advising the City Manager and City Council on matters pertaining to departmental functions, and performing other work related activities as required. The service period for the amended time period would be six months, terminating March 1, 2015. Cost Estimate MDG has received payments totaling $15,000 for services rendered under initial Agreement The outstanding balance for services provided from June 12, 2014 through August 31, 2014 is $ which will be due and payable upon execution of this Agreement. The cost for said balance and forward services will be provided on an hourly basis at ONE HUNDRED FIFTEEN DOLLARS AND NO CENTS ($115.00) per hour not to exceed a total cost of SIXTY FIVE THOUSAND DOLLAR AND NO CENTS ($65,000.00). The services shall be provided on-site at a minimum of 10 hours/week with a maximum of 20 hours/week, ending March 1, 2015. Should the need arise for additional professional services beyond those set forth in the scope of services, MDG Associates, Inc. will only undertake such additional services upon receipt of written approval by and authorized City Agent or appropriate Executive City Personnel at our standard hourly rate or agreed upon flat fee. Again, thank you for the opportunity to work with you on this important project. If you should have any questions or require any additional information, please do not hesitate to contact me at (909) 422-0351 office, (626) 664- 5003 cell, milanigarrison@gmail.com or mgarrison@mdg-Idm.com. Respectfully Submitted, Milan L. Garrison Vice -President of Community Development MDG Associates, Inc. EXHIBIT "B" TO PROFESSIONAL CONSULTING SERVICES AGREEMENT BETWEEN MDG ASSOCIATES, INC. AND CITY OF LYNWOOD GENERAL TERMS AND CONDITIONS 1. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf City of as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited, by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 1. 2. Standard of Performance. A. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or his/her designee. The City Manager or his/her designee may from time to time assign additional or different tasks or services to Consultant, provided such tasks are within the scope of services described in Exhibit A. However, no additional or different tasks or services shall be performed by Consultant other than those specified in Exhibit A, or those so assigned in writing to Consultant by the City Manager or his/her designee. B. The City Manager shall, until further notice to Consultant, administer this Agreement and provide for immediate supervision of Consultant with respect to the services to be provided hereunder. 3. Indemnification. A. Consultant is skilled in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform said services and duties. B. City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shalI have no liability to Consultant or any other person for, and Consultant shall indemnify, defend, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorney's fees and disbursements (collectively "Claims"), which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or other loss occurring as a result of or allegedly caused by the Consultant's performance of or failure to perform any services under this Agreement or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, subcontractors, sub consultants or employees, committed in performing any of the services under this Agreement. Notwithstanding the foregoing, the provisions of this subsection shall not apply to Claims occurring as a result of the City's sole negligence or willful acts or omissions. C. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth in this Section from each and every subcontractor, sub consultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required in this Section, Consultant agrees to be fully responsible according to the terms of this Section. Failure of the City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend Indemnitees as set forth herein shall survive the termination of this Agreement and is in addition to any rights which City may have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverage which may have been required under this Agreement or any additional insured endorsements which may extend to City. 4. Insurance. A. Without limiting Consultant's indemnification of Indemnitees pursuant to Section 3 of this Agreement, Consultant shall obtain and provide and maintain at its own expense during the term of this Agreement the types and amounts of insurance as described below: (i) Commercial General Liability Insurance using Insurance Services Office Commercial General Liability form CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. (ii) Business Auto Coverage on ISO Business Auto Coverage form CA 00 01 including symbol 1(Any Auto) or the exact equivalent. Limits shall be no less than 1,000,000 per accident combined single limit. If consultant owns no vehicles, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described in preceding subsection. If Consultant or Consultant's employees will use personal auto in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. (iii) Workers' Compensation insurance on a state approved policy form providing statutory benefits as required by Iaw with employer's liability limits no less than $1,000,000 per accident for all covered losses. (iv) Professional Liability or Errors and Omissions Insurance as appropriate to the profession, written on a policy form coverage specifically designed to -protect against acts, errors or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be not less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of "the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement. B. City, its officers, officials, employees and volunteers shall be named as additional insureds on the policy (ies) as to commercial general liability and automotive liability. C. All insurance procuredpursuant to these requirements shall be written by insurers that are admitted carriers in the state of California with a Best's rating of no less than ANN. D. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days' prior written notice thereof. Any such thirty (30) day notice shall be submitted to CITY via certified mail, return receipt requested, addressed to "Risk Manager,' City of Lynwood, 11330 Bullis Road, Lynwood, California, 90262. Consultant agrees that it will not cancel, reduce or otherwise modify said insurance coverage. E. Consultant shall submit to City (i) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (ii) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement, Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement". F. The Consultant's insurance shall be primary as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, officials, employees and volunteers shall be excess of the Consultant's insurance and shall not contribute with it. G. Consultant agrees that if it does not keep the aforesaid insurance in full force and effect and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of such insurance may be deducted, at the option of City, from payments due Consultant. 5. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 6. Ownership of Work Product. All reports, documents or other written material developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Such material shall not be the subject of a copyright application by Consultant: 7. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder, Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of services to City as a result of the performance of this Agreement, or the services that may be procured by the City as a result of the recommendations made by Consultant. Consultant's covenant under this section shall survive the termination of this Agreement. 8. Termination. City may terminate this Agreement with or without cause upon thirty (30) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination. Consultant agrees that in the event of such termination, City's obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services; preserve the product of the services, and tum over to City the product of the services in accordance with written instruction of City. 9. Personnel. Consultant represents that is has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services, Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 10. Financial Condition. Prior to entering into this Agreement, Consultant has submitted documentation acceptable to the City Manager, establishing that it is financially solvent such that it can reasonably be expected to perform the services required by this Agreement. Within thirty (30) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement, Consultant shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entering into this Agreement Financial information submitted to the City Manager shall be returned to Consultant after review and shall not be retained by City. 11. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive. consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 10 12. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 13. Performance Evaluation. For any Agreement in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report, if any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 14. Compliance with Laws. Consultant shall keep itself informed of State, Federal and Local laws, ordinances, codes and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times comply with such laws, ordinances, codes and regulations. The City, its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section. 15. Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect all licenses (including a City business license) required of it by law for performance of the services hereunder. 16. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 17. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing parry in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. . 18. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during Consultant's regular business hours or by facsimile before or during Consultant's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 19. Governing Law. This Agreement shall be interpreted, construed. and enforced in accordance with the laws of the State of California. 20. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 21. Severability. If any provision or any part of any provision of this Agreement is found to be invalid or unenforceable, the balance of this Agreement shall remain in full force and effect. 22. Entire Agreement. This Agreement and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the Parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager and attested by the City Clerk. 23. Authority. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. 12 CONSULTING SERVICES AGREEMENT This agreement ("Agreement") is made as of August 5, 2014 by and between the City of Lynwood, a municipal corporation ("City") and Infrastructure Engineers ("Consultant"). City and Consultant are sometimes hereinafter individually referred to as a "Party" and collectively referred to as the "Parties." RECITALS WHEREAS, City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in the attached Exhibit A; and WHEREAS, Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit A. B. Time of Performance. Consultant shall complete the specific services according to the schedule of performance which is also set forth in Exhibit A. 2. Term Agreement. This Agreement shall commence on August 5, 2014 (the "Commencement Date") and shall terminate on August 5, 2016 (the "Termination Date"), unless sooner terminated pursuant to the provisions of this Agreement or the "Parties" agree to an extension. 3. Compensation. A. City agrees to compensate Consultant for services under this Agreement in compliance with the schedule set forth in Exhibit A. Payment will be made only after submission of proper monthly invoices in the form and manner specified by City. Each invoice shall include a breakdown of all monthly services preformed or the hours spent on each service. B. Total payment to Consultant pursuant to this Agreement shall not exceed [Six Hundred Thousand Dollars ($600,000)], which shall be payable in monthly installments as the work of the consultant has been performed and shall not exceed the three hundred thousand dollar ($300,000) amount Consulting Services Aa eement per year from August 5, 2014 to August 5, 2016, inclusive of all expenses incurred subsequently pursuant to subsection C, below. C. If at the request of the City, Consultant is required to incur out of pocket expenses (including but not limited to, out-of-town travel and lodging) which are above and beyond the. -ordinary expenses associated with performance of this Agreement, Consultant shall be entitled to reimbursement of such expenses. Consultant shall only be reimbursed for those expenses which: (i) appear on Consultant's monthly invoices; (ii) are accompanied by a copy of the City's written authorization for Consultant to incur such expenses; and (iii) receipts documenting such expenses. 4. General Terms and Conditions. The General Terms and Conditions set forth in Exhibit B are incorporated as part of this Agreement. In the event of any inconsistency between the General Terms and Conditions and any other exhibit to this Agreement, the General Terms and Conditions shall control unless it is clear from the context that both parties the provisions of the other exhibit(s) to control. 5. Addresses. City City of Lynwood 11330 Bullis Road Lynwood, CA 90262 Attn: Sarah M. Withers, City Manger Consultant Infrastructure Engineers 1815 E. Helim Avenue, Suite No. 100 Orange, CA 92865 - Attn: Sid Mousavi, P.E. 6. Exhibits. All exhibits referred to in this Agreement are listed here and are incorporated and made part of this Agreement by this reference. Exhibit A- Scope of Services and Time of Performance (three (3) pages) Exhibit B- General Terms and Conditions (eight (8) pages) SIGNATURES ON FOLLOWING PAGE Consulting Services Agreement 2 IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates written below. CITY CITY OF LYhh1!OOD BY Aide Castro, Mayor CONSULTANT INFRASTRUCTURE ENGINEERS By. a /� f Sid Mousavi, President ATTEST: By: aria Quinonez, City Clerk APPROVED AS TO FORM: y: t David i�, Garcia, City Attorney Consulting Services Agreement 3 Date j Date EXHIBIT A SCOPE OF SERVICES 1. GENERAL CONSULTANT in accordance with the prescribed procedures of the city and with the concurrence of the appointing authority, the Building Official shall have the authority to appoint a deputy building official, the related technical officers, inspectors, plan examiners and other employees. Such employees shall have powers as delegated by the Building Official for the inspection maintenance of new and existing properties. 2. PLAN CHECKING CONSULTANT upon request of the CITY shall review plans prepared by or on behalf of an applicant for compliance with the Building laws of the CITY and State. When satisfied that the plans comply with the Building laws of the City and State, CONSULTANT shall approve plans and forward the plans and written evidence of approval to City of issuance of permit to the applicant. Consultant shall be compensated under the following amounts for.the services described below: A. Complete Plan Review is to be Sixty Percent (60%) of the building plan check fees established by the City or at an hourly rate of $89.00, whichever fee is the lesser of the two. B. Repetitive plan checks shall be shall be Sixty (60%) of the Model Homes and Sixty Percent (60%) of the plan check fees established by the City for repetitive Home plans. C. Accelerated or Fast Tracking will be charged when only requested by the City at regular fee plus fourteen Percent (14%) of plan check. D. Consultant allows only one initial check and two subsequent recheck submittals under above mentioned fees. Any plans going beyond two rechecks may charge additional hourly rates. E. ELECTRICAL PLAN CHECK: Sixty percent (60%) of Building plan check fee or $85.00 per hour, whichever fee is the lesser of the two. F. PLUMBING PLAN CHECK: Sixty percent (60%) of Building plan check fee or $89.00 per hour, whichever fee is the lesser of the two. G. MECHANICAL PLAN CHECK: Sixty percent (60%) of Building plan check fee or. $89.00 per hour, whichever fee is the lesser of the two. H. TITLE 24 ENERGY: Sixty percent (60%) of Building plan check fee or $89.00 per hour, whichever fee is the lesser of the two. I. TITLE 24 DISABLE ACCESS: Sixty percent (60%) of Building plan check fee or $89.00 per hour, whichever fee is the lesser of the two. Consulting Services Agreement- Infrastructure Engineers } Exhibit A J. Grading Plan Check Review fees and other related civil engineering work. This work is not included on the complete plan check scope of work. Fees to be established by the City or Ninety-five dollars ($95.00) per hour, whichever fee is the lesser of the two, with a minimum fee of Ninety-five dollars ($95.00). 3. BUILDING INSPECTIONS CONSULTANT upon request of the CITY shall provide building observation services during the course of construction to enforce compliance with the conditions of approval, provisions of the CITY'S Building laws and the Code requirements set forth on the approved plans for which a permit was issued. In the performance of such duties CONSULTANT shall observe each project at the completion of the various stages of construction for compliance with the appropriate CITY and State code. A. Compensation for hourly rate for Building Official Services: Ninety -Eight dollars ($98.00) per hour. B. Hourly rate for Registered Engr. /Plans Examiner Services: Eighty -Nine dollars ($89.00) per hour. C. Hourly rate for Inspection Services: Fifty -Nine dollars ($59.00) per hour. D. Mileage is $0.60 per mile if the City does not provide transportation for the performance of this duty. 4. PLAN TECHNICIAN CONSULTANT upon request of the CITY shall provide the services of a plan technician to cover the counter answer phone calls and issue permits. A. Compensation for hourly rate for Permit Technician Services: Forty-five dollars ($45.00) per hour. 5. IN-HOUSE PLAN CHECK CONSULTANT upon request of the CITY shall provide a plan checker to perform in-house plan check one day a week for three hours per day or on an as -needed basis. A. Compensation for hourly rate for In-house Plan -Check: Eighty -Nine dollars ($89.00) per hour. B. Rechecks done over the counter when applicant has pre -paid services shall be on the consultant's plan check time. Consulting Services Agreement- Infrastructure Engineers 2 Exhibit A 6. PLAN DELIVERY CONSULTANT upon request of the CITY shall provide transportation from his/her place of business to the City of Lynwood for pick-up and delivery of plans for the first check and all rechecks at no additional cost to the city. 7. TURN -AROUND TIME CONSULTANT upon request of the CITY shall return the plans to the City for the first plan check as follows: TYPE OF PLAN CHECK INITIAL CHECK RECHECK A. Single Family & Light Commercial 5 working days 5 working days B. Multi -Family & Light Commercial 10 working days 7 working days C. Complex Non -Residential 10 working days 7 working days D. Complex Commercial 10 working days 7 working days E. Other timetables available upon request 8. PLAN CHECK FEES CONSULTANT upon request of the CITY shall do the calculation, invoicing, and billing method for Building Plan Check related fees, based on the City of Lynwood's adopted fee schedule. 9. PLAN CHECK RELATED MEETINGS CONSULTANT upon request of the CITY shall attend any required meetings, connected with the plan review or field inspection of the projects. A. Compensation for hourly rate for Plan -Check Related Meetings: Eighty - Nine dollars ($89.00) per hour with a minimum fee of one hundred seventy dollars ($170.00). Consulting Services Agreement- Infrastructure Engineers I Exhibit A EXHIBIT B GENERAL TERMS AND CONDITIONS 1. Status as Independent Contractor. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or..any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by the Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees dues to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 1. 2. Standard of Performance. A. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or his/her designee The City Manger or his/her designee may from time to time assign additional or different tasks or services to Consultant, provided such tasks are within the scope of services described in Exhibit A. Those specified in Exhibit A, or those so assigned in writing to Consultant by the City Manager or his/her designee. Consulting Services Agreement- Infrastructure Engineers 1 Exhibit B B. The Development Services Director shall, until further notice to Consultant, administer this Agreement and provide for immediate supervision of Consultant with respect to the services to be provided hereunder. 3. Indemnification. A. Consultant is skill in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform said services and duties. B. City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually an collectively, "Indemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, defend, protect an hold harmless Indemnitees from and against, any all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorney's fees and disbursements (collectively "claims"), which Indemmnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or other loss caused by the Consultant's performance of or failure to perform any services under this Agreement or by the negligent or willful acts or omissions of Consultant, its agents, officers, directors, subcontractors, subconsultants or employees, committed in performing any of the services under this Agreement. Notwithstanding the foregoing, the provision of this subsection shall not apply to Claims occurring as a result of the City's sole negligence or willful acts or omissions. C. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth in this Section from each and every subcontractor, subconsultant or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. In the event Consultant fails to obtain such indemnity obligations from others as required in this Section, Consultant agrees to be fully responsible according to the terms of this Section. Failure to the City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as waiver of any rights hereunder. This obligation to indemnify and defend Indemnitees as set forth herein shall survive the termination of this Agreement and is in addition to any rights which City May have under the law. This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to City. Consulting Services Agreement- Infrastructure Engineers 2 Exhibit B 4. Insurance. A. Without limiting Consultant's indemnification of Indemnitees pursuant to Section 3 of this Agreement, Consultant shall obtain and provide and maintain at its own expense during the term of this Agreement the types and amounts of insurance as described below: (i) Commercial General Liability Insurance using Insurance Services Office Commercial General Liability form CG 00 O1 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits shall be no less than $1,000,000 per occurrence for all covered losses and no less than $2,000,000 general aggregate. (ii) Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits shall be no less than 1,000,000 per accident, combined single limit. If consultant owns no vehicle, this requirement may be satisfied by a non -owned auto endorsement to the general liability policy described in the preceding subsection. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. (iii) Worker's Compensation insurance on a state approved policy form providing statutory benefits as required by law with employer's liability limits no less than $1,000,000 per accident for all covered losses.; (iv) Professional Liability or Errors and Omissions Insurance as appropriate to the profession, written on a policy form coverage specifically designed to protect against acts, errors, or omissions of the consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy limit shall be not less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this Agreement. . B. City, its officers, officials, employees and volunteers shall be named as additional insureds on the policy(ies) as to commercial general liability and automotive liability. Consulting services Agreement- Infrastructure Engineers i Exhibit B C. All insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers in the State of California with a Best's rating of no less than ANII. D. All insurance policies shall provide that the insurance coverage shall not be non -renewed, canceled, reduced, or otherwise modified (except through the addition of additional insured sot the policy) by the insurance carrier without the insurance carrier giving City thirty (30) days' prior written notice thereof. Any such thirty (30) day notice shall be submitted to City via certified mail, return receipt requested, addressed to "Risk Manger," City of Lynwood, 11330 Bullis Road, Lynwood California, 90262. Consultant agrees that it will not cancel, reduce or otherwise modify said insurance coverage. E. Consultant shall submit to City (i) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above , and (ii) insurance policy endorsements indicating compliance with all other minimum insurance requirements above, not less than one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement". F. The Consultant's insurance shall be primary as respects the City, its officers, officials, employees and volunteers. Any insurance or self- insurance maintained by the City, its officers, officials, employees and volunteers shall be excess of the Consultant's insurance and shall not contribute with it. G. Consultant agrees that if it does not keep the aforesaid insurance in full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of insurance may be deducted, at the option of City, from payments due Consultant. 5. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, employees of the City. Consultants covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. Consulting Services Agreement- Infrastructure Engineers 4 Exhibit B 6. Ownership of Work Product. All reports, documents or other written material developed by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. Such material shall be the subject of a copyright application by Consultant. 7. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, the appearance of having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, from the vending of services to City as a result of the performance of this Agreement, or the services that maybe procured by the City as a result of the recommendations made by Consultant. Consultant's covenant under this section shall survive the termination of this Agreement. 8. Termination for Cause. Should Consultant fail to perform any of the obligations required of Consultant within the time and in the manner provided for under this Agreement within seven (7) days after receipt from City of a written notice of such default, or should Consultant violate any of the terms and conditions of the Agreement, City may terminate this Agreement with cause upon thirty (3 0) days' written notice to Consultant, The effective date of termination shall be upon the date specified in the notice of termination. Consultant agrees that in the event of such termination, City's obligation to pay Consultant shall be limited to payment only for those services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services, preserve the product of the services, and turn over to the City the product of the services in accordance with written instruction of City. 9. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consulting Services Agreement- Infrastructure Engineers 5 Exhibit B Consultant to exclude any employee from performing services on City's premises. 10. Financial Condition. Prior to entering into this Agreement, Consultant has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. Within thirty (30) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement, Consultant shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Consultant after review and shall not be retained by the City. 11. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such non-discrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 12. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any Consultant's hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void an of no effect. 13. Performance Evaluation. For any Agreement in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Consulting Services Agreement- Infrastructure Engineers 6 Exhibit B Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or writing, shall be considered. City shall meet with Consultant prior to preparing the written report. In any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 14. Compliance with Laws. Consultant shall keep itself informed of State, Federal and Local laws, ordinances, codes and regulations which in any manner affect those employed by it or inany way affect the performance of its service pursuant to this Agreement. The Consultant shall at all time comply with such laws, ordinances, codes and regulations., The City its officers and employees shall not be liable at law or in equity occasioned by failure of Consultant to comply with this Section. 15. Licenses. At all times during the term of this Agreement, Consultant shall have in full force and effect all licenses (including a City business license) required of it by law for performance of the services hereunder. 16. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other conditions of performance under this Agreement, In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 17. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorneys fees and costs, including costs of expert witnesses and consultants. 18. Notices. Any notices, bills, invoices, or reports required by the Agreement shall be deemed received on (a) the day of delivery if delivered by hand during Consultant's regular business hours or by facsimile before or during Consultant's regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 19. Governing Law. This Agreement shall be interpreted, construed and enforced in accordance with the laws of the State of California. Consulting Services Agreement- Infrastructure Engineers 7 Exhibit B 20. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all which together shall constitute one and the same instrument. 21. Severability. If any provision or any part of any provision of this Agreement is found to be invalid or unenforceable, the balance of this Agreement shall remain in full force and effect. 22. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represents the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the Parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the Mayor and attested by the City Clerk. 23. Authority. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. Consulting Services Agreement- infiustructure Engineers 9 Exhibit B