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Home My Public Portal About2008-29 Concerning the Renovation of the Multi-Purpose Island Room of the Key Biscayne Community CenterRESOLUTION NO. 2008-29 A CAPITAL PROJECT AUTHORIZING RESOLUTION OF THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, CONCERNING THE RENOVATION OF THE MULTI -PURPOSE ISLAND ROOM OF THE KEY BISCAYNE COMMUNITY CENTER (THE "PROJECT"); ACCEPTING PROPOSALS AND AUTHORIZING THE PROJECT; AUTHORIZING VILLAGE MANAGER TO EXECUTE PURCHASE ORDERS AND RELATED DOCUMENTS FOR THE PROJECT; AUTHORIZING EXPENDITURE OF FUNDS; AUTHORIZING IMPLEMENTATION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Village Council, upon the recommendation of the Village Manager, desires to approve the renovation of the walls (including room divider system) and floors of the multi -purpose Island Room of the Village of Key Biscayne Community Center (the "Project") pursuant to the proposal (the "Wall Proposal") of June 16, 2008, as presented by Folding Walls of Miami, Inc., and the proposal (the "Floor Proposal") of June 17, 2008, as presented by Trident Surfacing, Inc.; and miscellaneous ancillary modifications to support the above noted building trade work. WHEREAS, the Village Council finds that pursuant to Village Code Section 2-85, formal competitive bidding is impractical for the Project, in light of the special expertise of the vendors, the limited availability of the flooring material and of the desire to proceed expeditiously with the work, and does hereby waive competitive bidding for the Project purchase transaction; and WHEREAS, the Village Council finds that the Project is necessary for the enhancement of the use and enjoyment of the Community Center and is in the best interests of the Village. NOW, THEREFORE, IT IS HEREBY RESOLVED BY THE VILLAGE COUNCIL OF THE VILLAGE OF KEY BISCAYNE, FLORIDA, AS FOLLOWS: Section 1. Recitals Adopted. That each of the recitals stated above is hereby adopted and confirmed. Section 2. Capital Project Authorizing Resolution. A. That pursuant to Village Charter Section 3.07(b), this Resolution shall constitute a Capital Project Authorizing Resolution. The Capital Project is the implementation of the above described Project at a total combined cost (of the Wall Proposal and Floor Proposal and incidental work) not to exceed Fifty Seven Thousand Fifteen ($57,015) Dollars. B. That the components of the Project are described in the Wall Proposal, Floor Proposal, and in the Village Manager's memorandum which accompanies this Resolution (the "Memorandum"). Section 3. Project Authorized; Transaction Approved. A. That the Project is hereby authorized. B. That the Village Council hereby authorizes the Village Manager to provide for the completion of the Project for a cost which is consistent with this Resolution, to be funded from the funding source which is identified in the Memorandum. C. That the Village Manager is hereby authorized to execute the Wall Proposal and the Floor Proposal and any necessary purchase orders or related documents for the Project, once approved by the Village Attorney as to form and legal sufficiency. D. That the Village Manager is authorized to take any action which is necessary to implement the Project. Section 4. Effective Date. That this Resolution shall be effective immediately upon adoption hereof. PASSED AND ADOPTED this 24th day of June, 2008. MAYOR ROBERT L. VERNON e% HITA H. ALVAREZ, CMC, VILLAGE CLERK APPROVED AS TO FO AND LEGAL SUFFICIENC -,._,.,__ VILLAGE A RNE C:\Documents and Settings\ca arez I esktop\Capital Project Re Improvement of floor and Walls.rtf Village Council Robert L. Vernon, Mayor Jorge E. Mendia, Vice Mayor Michael Davey Enrique Garcia Steve Liedman Thomas Thornton Patricia Weinman Village Manager Genaro "Chip" Iglesias VILLAGE OF KEY BISCAYNE TO: FROM: RE: Office of the Village Manager June 17, 2008 MEMORANDUM Honorable Mayor and Members • th illage C •'i cil Genaro "Chip" Iglesias, Village Ma : • - r Island Room Modifications Key Biscayne Commu • y Center RECOMMENDATION It is recommended that the Village Council authorize the renovation of the multi -purpose Island Room of the community center. BACKGROUND The village council included a capital improvement project in the FISCAL YEAR 2008 budget for the remodeling of the multi purpose area "Island Room" of the Community Center. Through extensive study and research a sole source wood dance floor was found that will meet all of the desired functions for the room including dance, gymnastic, meeting and miscellaneous class activities. The existing movable partitions in the room and adjacent spaces limited the available depth in which to install the wood flooring. Connor Flooring Focus accommodates all of the aforementioned uses and can be installed within the operating limits of the operable wall without voiding the long term warranty of the wall. The Community Center Advisory Board has reviewed this product and unanimously recommends its installation. Trident Flooring was the original subcontractor for the C.C. and presently performs the annual maintenance for the gym and dance room's floors and is the only factory certified installer for the Connor system in South Florida. Folding Walls of Miami also was the original installing subcontractor for the Signature Series Omni Wall operable walls in the multi purpose room, retaining this firm to handle 88 West McIntyre Street • Suite 210 • Key Biscayne, Florida 33149 • (305) 365-5500 • Fax (305) 365-8936 MISSION STY! EEMENT 'TO PRO\ IDF A SAFE, QUALITY COMMUNITY ENVIRONMENT FOR ALL ISLANDERS 'THROUGH RESPONSIBLE GOVERNMENT www.keybiscayne fl.gov the height adjustment required for the floor installation also assures the wall installation will remain unaffected. The minor subordinate activities of removing the existing carpet tiles, painting of existing walls and minor electrical modifications will be preformed by staff or existing maintenance vendors. The original budget included miscellaneous FFE costs as well as replacement carpet rolls for the room. These purchases will now come from capital outlay. The budget for this project approved by council was approximately $150,000. The revised funding is $57,015 which will be taken from the capital outlay. PRbliaet t11 T 0 r. . r - -Fax#305-573. 2620- ` ScE:ti _ llt emeht 1.1 PC. +r' Et PROPOSAL rdLDING`WALLS OF MIAMI, INC. oad 1:MtAM1. Fib IDA 133.6617 (305) 740.5331 , : Pax' -(305) 665.7490 We hereby submit . peoHicxttiana and tie irhates for; Removal of existing "T" Trim and replacing with new "L" Trim OAT! . - _• r7.iti��; •�.1 '6�� yf Opera'bi+ : P.rtiti.cns Mt1lti,!.tUt '0 ?C'!':i3Y1 ;`':,,:: . �.•` : '.;. ` =r: -_;ii Height: Adjustment. for all Track and Stacking Areas to allow existing ceiling to sit _....f ingh xi th l ho v,ht.o f ,xi .ti.bs,7 r c ,.t_ btain requ ed . height in order to properly clear and operate with the new wood ._danc flAmr_ i n pl.anp + ac11'rlthg r -J Freight, fasteners, and all accessories necessary to supply and install new "L" Soffits . $3,810.00 Raising existing recessed anodized aluminum overhead suspension system track and stack areas 1"-12" in order to_pXOperly ope=atk? _exi a -i ng,_,a.aeL_5..3._gnat.LlY'e_ae7GLas Omni -Directional Panels and Pass Doors so that a new Wood Dance _g_.sli ea giu1ft.._dow_a_., carpet including Releveling ,tightening,securing all threaded hanger rods and te�i—,su.sp_e_n-sjon. _b_r:ckets nut bo_l_ ., wa.s_her.s_,_escapement assemblies,trolleys,splice plates and all required hardware fox.a_comp1_etLe us_t 1,atimi _ahle tto begin July 8th and complete July 12th,2008 $50280.00 We Propose hereby to furnish material and labor --• complete In accordance with above specifications, fttr the sum of: $4,54.5.00 deposit/$4,545.00 upon completion 9,090.00 Nine; ` iot-sand Payment to be made Re folic}wa: All material is fptrtrtnteed to bo as specified. All work to be immolated In a workmanlike manner nocnrning to sicindard practices. Any alteratk n or devintlon from above pociflcetkana introlVinp extra ooaia will be executed only upon written orders, aria wilt Mrome en metre chary over and atmutt the estimate. All ngreemnnts contingent upon etriko . Accidents or delays Ile.yond our rnhlrol. oWrtor to carry ttie, tarnndo and other* wav:nry Irrounanext. Our *vicars nre fully c averild by Workman's Contpehsa►lon in Urnnce. Acceptance of Proposal -- The above prfoes, specifications and nandltions arc sntiefactory and aro hen*by accepted, You are authorized to do the work as s► eciHed, Payment wilt be made as outlined above - Data of Acceptance: Authorizod Sitneturc N ne Corbin No This proposal majt be withdrawn by us If nol arrtepted within 90 Signature dart Signature To Aeonder eno.,,,,,r....olaf) or nebs.L m TRIDENT SURFACING, INC. 5399 NW 161st STREET MIAMI, FLORIDA 33014 PHONE: (305) 620-4220 FAX: (305) 620-9311 Internet www.tridentsurfacing.com TRIDENT SIJFIRACINCi. INC A LOTSPEICH COMPANY *COMPOSITION FLOORS & DECKS * RACQUETBALL COURTS * ATHLETIC SURFACES * RESILIENT SURFACES * WOOD FLOORS * WATERPROOFING SYSTEMS Date: June 18, 2008 To: Skyline Management Group, Inc. 4040 N.E. Second Avenue Suite 305 Miami, Florida 33137 Attn. Mr. Paul T. Abbott - Principal Re: City of Key Biscayne — 2"d floor wood floor addition Upon acceptance by you, we agree to furnish and install the following at the above building location: Approximately 2,700 S.F. of Connor Focus wood floors in four [4] rooms and one corridor. Scope of work includes: 6 mil visqueen Focus low profile DIN certified subfloor 25/32" X 2 1/" 3rd grade MFMA maple. Sand floors smooth. One coat of oil modified sealer. Three coats of oil modified finish. Black vent cove base at all exposed walls. VanDuerr black ramps at four [4] door locations. Feather transition at carpet areas TOTAL PRICE $ 30,750.00* Exclusions and Clarifications: All work to be performed in one phase during regular working hours. Protection and final cleaning by others. New floors will follow the contour of the existing floors. Removal/re-work/reinstallation of accordion partition by others. Carpet installation not included. Payment terms: 50% due upon signing contract 25% due upon materials delivery 25% due upon substantial completion No retainage Only such work as is specifically designated above is included in this proposal, which supersedes all previous proposals and agreement. Unless otherwise provided here, any units included in this proposal shall be of standard size and color. Unless otherwise agreed in writing, payment in full of all sums due shall be made to Trident Surfacing, Inc. immediately upon substantial completion or delivery of the agreed services, materials and/or work covered herein. Interest at the highest lawful rate of interest per annum and collection costs, including reasonable attorney's fees, will be charged on past due accounts. TRIDENT SURFACING, INC. Jose M. Diaz - President City of Key Biscayne 2008-1 ACCEPTANCE - This proposal, when accepted and signed by you and delivered back to Trident Surfacing, Inc., shall constitute the contract between us, it being understood that it covers all agreements between us and that no agent, salesman, representative or officer of either of us has made any statement or agreement, oral or written, modifying, adding to or changing the terms and conditions set forth herein. Unless this proposal is accepted by you (and approved by us), it is subject to withdrawal or change without notice. This order is taken subject to strikes, fires or other contingencies beyond our control. If, after the date hereof, you or your agent, servant, representative or employee shall order or request Trident Surfacing, Inc. Inc. to furnish or perform any additional services or materials not included above, and such order or request is not in writing and properly signed by you or your agent(s), Trident Surfacing, Inc. may within a reasonable time confirm to you such order or request, including the price of the services and materials, and unless you object to the confirmation to you in writing and your objection is delivered to Trident Surfacing, Inc. within ten (10) days of receipt of the confirmation you agree that such written confirmation by Trident Surfacing, Inc. will be in addition to this proposal. The undersigned accepting party (you) hereby accepts and agrees to all of the terms and provisions stated above. Accepted by (please type or print name and title) Date Signature SKYLINE MANAGEMENT GROUP VILLAGE of KEY BISCAYNE Community Center Island Room Upgrades Revised 6- 17-08 Expense Item Estimated Cost Basis For Estimate Unit Per Unit Total Dance Conservatory Demolition SF 1 950.00 $950 New construction LS 1 0.00 $0 Flooring -new dance LS 1 30,750.00 $30,750 F.F.E./misc. accessories AL 1 0.00 $0 Portable partition height adjustment LS 1 9,999.00 $9,090 Interior doors EA 0 750.00 $0 Painting Al 1 775.00 $775 Carpet Tile SY 0 25.00 $0 Sound attenuation blankets SF 600 4.50 $2,700 Electrical AL 1 1,250.00 $1,250 Contengency AL 1 1,500.00 $1,500 Subtotal $47,015 Owners Representative AL 1 10,000.00 $10,000 Total 57,015 y Staff By Rec. De By Staff By Rec. De By Staff