HomeMy Public PortalAbout03-20-1989 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND. INDIANA. SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER
& LIGHT PLANT, MARCH 20. 1989
1 The Common Council of the City of Richmond, Indiana,serving as a Board in charge of the operation of the
2 Richmond Power& Light Plant, met in regular session March 20, 1989 at the hour of 7:00 P.M. in the Municipal
3 Building in said City. Chairman McBride presided with the following Councilmembers in attendance: Elstro,
4 Lundy, Brookbank, Hankinson, Parker, Hutton, Morris and Paust. Absent: None. The following business was
5 had to-wit:
6
7 APPROVAL OF MINUTES OF MARCH 6, 1989
8 -
9 Councilmember Hankinson moved to approve the minutes of the previous meeting as prepared,
10 seconded by Councilmember Hutton and on unanimous voice vote the motion was carried.
11
12 APPROVAL OF BILLS. INVESTMENTS AND TRANSFERS
13
14
15 Bills Already Paid
16 Payroll and deductions 3/3/89&3/17/89 359,993.51
17
18
19 Investments Purchased :
20 Cash Operating Fund 1,250,000.00
21 Bond Sinking Fund .00
22 Utility Bond Reserve Fund .00
23 Depreciation Reserve Fund 1,379,568.00
24 Consumer Deposit Fund .00
25 Cash Reserve Fund .00
26
27 Total Investments 2,629,568.00
28 -
29 Transfers from Cash Operating ;
30 Bond Sinking Fund .00
31 Cash Reserve Fund 561,810.00
32 Utility Bond Sinking Fund .00
33 Depreciation Reserve Fund 00
34
35 Total Transfers 561,810.00
36
37
38 Revenue Bonds 3,412.50
39 Interest Coupons Redeemed .00
40 Coupons Purchased .00
41 MiscelEaneous Bills Already Paid 186,716.24
42 Total Bils Not Paid 53.940.91
43
44 Grand Total of All Approved Bills 3,795,441.88
45
46
47 Upon recommendation of the Finance Committee, Councilmember Elstro moved to approve the investments
48 purchased,transfers made and bills to be paid,seconded by Councilmember Hankinson and on unanimous voice
49 vote the motion was carried.
50
51 REMARKS BY CHAIRMAN
52
53 None.
54
55 STREET LIGHT COMMITTEE REPORT
56
57 Councilmember Paust requested the Street Light Committee to investigate the possibility of lighting for Commerce
58 Drive with all the recreational and industrial growth in that area.
59
60 UNFINISHED BUSINESS
61
62 None.
63
64 REPORT BY GENERAL MANAGER
65
RP&L Minutes Cont'd
March 20, 1989
Page 2
1 Open Bids for Three Vehicles
2
3 Mr. Huffman presented the Proof of Publication for the acceptance of bids for three vehicles for Richmond Power
4 &Light. Mr. Barden found the Proof of Publication to be in order and,Councilmember Hankinson moved to accept
5 and file the Proof of Publication , seconded by Councilmember Hutton and on unanimous voice vote the motion
6 was carried.
7
8 The following bids were opened:
9
10 1. Tom Brookbank Chevrolet of Richmond, Indiana. The bid was on the proper form, signed,
11 notarized and accompanied by a bidders bond in 5%of the bid. The bid was for 1 - 1989 Chevrolet 1/2
12 ton pick up truck in the amount of 12,874.with a trade in value for old equipment of 2,451.giving a
13 total purchase price of 10,423.00.
14
15 2. Jay County Motors of Portland, Indiana. The bid was on the proper form,signed, notarized and
16 accompanied by a bidders bond in 5%of the total bid. The bid was for 1-1989 Dodge Omni at 7,625.
17 with a trade in value of 1,225.for a total purchase price of 6,400. and 1 -Dodge Omni at 7,625.with a
18 trade in value of 925.for a total purchase price of 6,700.
19
20 3. Fred First Ford, Inc.of Richmond, Indiana. The bids were not presented on the proper form, the
21 bid documents provided had been signed but not notarized. The bids were accompanied by certified
22 checks. The bids were for 1 -1989 Escort at 7,990. less a trade in value of 300.for a total purchase
23 price of 7,690, 1 - 1898 Escort at 7,990. less a trade in value of 350.for a total purchase price of
24 7,640, and 1 - 1898 Ford F1-50 pick up truck at 10,876 less a trade in value of 300.for a total
25 purchase price of 10,576.with a delivery time of six weeks on all vehicles.
26
27 4. Wellings Pontiac Mazda of Richmond, Indiana. The bid was on the proper form,signed, notarized
28 and accompanied by a certified check in the amount of 832.35. The bid was for 1 -1989 Pontiac
29 Lemans at 10,098.57 less a trade in of 1,775.10 for a total purchase price of 8,323.47 and 1 -1898
30 Pontiac Lemans at 10,098.57 less a trade in of 1,775.10 for a total purchase price of 8,323.47 with a
31 delivery time of two to six weeks.
32
33 The Board questioned the bid of Fred First Ford not being on the proper forms and Mr. Barden stated that he would
34 check the validity of not providing the bid on Form 95 as required in the bid notification. Mr. Huffman added that
35 there is a provision to waive errors and irregularities in bidding.
36
37 Having received and opened all bids for the three vehicles, Councilmember Hankinson moved to refer the bids to
38 the General Manager for tabulation, evaluation and recommendation,seconded by Councilmember Parker and on
39 unanimous voice vote the motion was carried.
40
41 Meeting Cancellation
42
43 Mr.Huffman informed the Board that he would be out of town on March 27, 1989 which is a regular meeting date for
44 the Board serving as an Executive Committee. Mr. Huffman suggested the meeting could be held in his absence
45 or cancelled.
46
47 Councilmember Morris moved to cancel the meeting of the Board of Directors scheduled for March 27, 1989,
48 seconded by Councilmember Brookbank and on unanimous voice vote the motion was carried.
49
50 Funding for Small Business Development Center
51
52 Councilmember Paust requested the Board hold discussion regarding the request of the Small Business
53 Development Center since they would not be able to discuss the matter at the 27th meeting. He said the Board
54 had held discussion in February about the request for funding and had asked for additional information. Mr. Paust
55 commented that all should have received their information and they did provide 5,000.00 funding for 1988 and
56 they are requesting 5,000.00 in funds this year. He added that he felt the program was good and that any
57 investment from Richmond Power&Light would be regained through new investments in the community with new
58 or expanding businesses. Councilmember Paust said he did express to the Small Business Development Center
59 that they needed to expand their funding base and not always look at the same sources of funding, but that he
60 would favor the funds for this year.
61
62 Councilmember Elstro asked if they also approached other utilities for funding and Councilmember Morris stated
63 they had and had received commitments.
64
65 Councilmember Elstro suggested that the decision could be delayed another month for further discussion and
RP&L Minutes Cont'd
March 20, 1989
Page 3
1 Councilmember Paust said they were trying to plan their budget and are in need of local match to receive a grant in
2 support of the program. Councilmember Paust said the program does compliment economic development efforts
3 in the community and provides counseling for small businesses and small businesses do tend to remain and grow
4 within the community.
5
6 Councilmember Elstro insisted that he had just received his information in the past week and would like to hold
7 further discussion for a month.
8 Councilmember Brookbank reminded the Board that when the 5,000.commitment was made last year,the Board
9 also committed to look at the funding on an annual basis for three years.
10
11 Councilmember Parker said he had no problem with the amount, but he did have problems with the Small Business
12 Development Center also receiving funds from other areas of the City. He said if Richmond Power& Light allows
13 the 5,000.they should not be allowed to solicit from other City Departments or committees.
14
15 Councilmember Paust said he would like to check and see if other funds were received from the City and if they
16 were not there would be no problem.
17
18 Councilmember Parker commented he would still like to see just one source of funds from the City.
19
20 Councilmember Morris said she agreed that the investment in the Small Business Development Center would
21 benefit Richmond Power&Light and moved to fund the Small Business Development Center in the amount of
22 $5,000.00. The motion was seconded by Councilmember Brookbank.
23
24 Prior to the vote the Board asked for discussion by Mr. Huffman. Mr. Huffman said he felt it should be a decision
25 of the Board,but the Board should keep in mind that someday expenditures from RP&L would go before the Public
26 Service Commission for justification. He said he they were able to tie this expenditure to industrial growth,then
27 possibly the Commission might feel it justified or they could rule it not allowable as a future expense item.
28
29 Councilmember Elstro and Councilmember Hankinson disagreed with the amount of funds requested and felt it
30 could be less.
31
32 Councilmember Parker requested Councilmember Morris to amend her motion to add that additional funds would
33 not be solicited from other areas of the City and Councilmember Morris so moved to amend her original motion to
34 include that no other funds would be solicited by the Small Business Development Center from other areas of the
35 City from this time forward. Councilmember Parker seconded the motion to amend and the amendment was
36 adopted by unanimous voice vote.
37
38 The motion to adopt the amended motion to allot$5,000.00 to the Small Business Development Center was
39 adopted on the following call of the roll:
40
41 Ayes: Lundy, Brookbank, Parker, Hutton, Morris, Paust and McBride (7)
42 Nays: Elstro and Hankinson (2)
43
44 ADJOURNMENT
45
46 There being no further business,on a motion duly made,seconded and passed the meeting was
47 adjourned.
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52
53
54
55 Don McBride, Chairman
56
57
58
59
60
61 ATTEST:
62 Mary Merchanthouse, City Clerk
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