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Home My Public Portal About4.1 - MSD Budget SummaryDEPARTMENT SUMMARY FY 2013-14: Pro 0% • General Fund • State Recyclin g Fund ACTUAL 2011-12 RESOURCES ALLOCATED Personnel Costs 748,54 1 Operating Ex pen ses 438,984 Total: $1,187,525 PROGRAM FINANCING General Fund 1,187,525 State Recycl ing Fund - Total: $ 1,187,525 MANAGEMENT SERVICES Program 41 : City Council Es ta blishes City policy . Program 42: City Manager Implements City policy . Program 43: City Attorney Advi ses on legal matters. Program 44: Elections Conducts m u nicipal electi ons. Program 45: Council Support Provides records m anagement. FY 2013-14: Proposed Resources Allocated ADOPTED ESTIMATED 2 012-13 2012-13 619,450 618,650 1,260,595 1,251,445 $ 1,880,045 $1,870,095 1,870,345 1,860,395 9,700 9,700 $ 1,880,045 $ 1,870,095 15 • Personnel Costs • Op erat ing Expenses 681,035 4 1% PROPOSED 2013-14 681,035 997,005 $ 1,678,040 PROPOSED 2014-15 704,710 1,066,345 $ 1,771,055 1,678,040 1, 77 1,055 ---------------------- $ 1,678,040 $1,771,055 (This page intentionally left blank) 16 MANAGEMENT SERVICES Program: City Council Account: 01-910-41 STATEMENT OF PURPOSE To establish policy and determine the most effective use of limited resources that meet community and organizational needs. Total BUDGET SUMMARY Personnel Costs FUNDING SOURCES KEY PROGRAM GOALS 1. Evaluate and adopt City expenditures that strengthen an already strong fiscal position. 2. Establish City priorities for implementation and accountability. 3. Support civic engagement opportunities that foster community and neighborhood vitality. 4. Represent City interests skillfully on regional issues. 5. Meet all requirements of the Brown Act and recently adopted City Council protocols. KEY WORKLOAD MEASURES Meetings held. 1/ Ordinances and resolutions passed. 2/ Budgets prepared and adopted. Agenda actions taken. 1,2/ Ad hoc and standing committee meetings requiring staff support. fOOTNOTES: 1/ Includes Successor Agency, Community Development and Housing Authority, and standing committees. 2/lndudes, but is not limited to City Council, Successor Agency, and Community Development and Housing Authority meetings. 17 PROPOSED 2013-14 44,100 153,975 PROPOSED 2014-15 44,940 149,190 $ 198,075 $ 194,130 PROPOSED PROPOSED 2013-14 2014-15 ----------198,075 194,130 $ 198,075 $ 194,130 PROPOSED PROPOSED 2013-14 2014-15 60 131 1 315 155 65 141 1 325 155 MANAGEMENT SERVICES EXPENDITURE DETAIL PERSONNEL COSTS ACCT. 4101-5 Council Members (5) 4190 Allocated Benefits OPERATING EXPENSES ACCT. 4231 Professional/Contract Services 4320 Health Insurance 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4410 Meeting Expense 4420 Fares & Subsistence 4425 Memberships 4440 Telephone 4465 Special Department Supplies 4610 Sister City Program 4640 Special Events 4670 Communi Promotions ACCOUNT MODIFICATIONS 2011-12 17,074 4,927 20,707 Represents a minimum 10% variance{+/-} between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ACCT. 4231 Adjustment(+) reflects a one-time cost for certificate redesigns, and an appropriation for capacity building. 4410 Adjustment(+) anticipates an increased number of City Council meetings and study sessions. 4420 Adjustment{+) reflects an increase in annual conference and training costs. 4465 Adjustment(+) primarily reflects one-time costs for lapel pins and gold certificate seals. 4640 Adjustment{+) primarily supports the "Complete Neighborhoods" branding and outreach initiative. 4670 Adjustment{+) primarily supports new quarterly Town Hall meetings. 18 $ Program: City Council Account: 01-910-41 PROPOSED PROPOSED 2013-14 2014-15 25,000 20,000 21,480 23,760 5,770 5,885 640 650 4,185 4,795 3,000 3,000 30,000 30,000 31,700 31,700 7,200 7,200 3,000 2,200 10,000 10,000 4,500 4,500 7,500 5,500 153,975 $ 149,190 4101-4105 Personnel Salaries City Council ($735/mo. x 5 members x 12 mos.) 4231 Private/Special Contract Services Annual capacity building and quarterly meetings Certificate redesigns 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4410 Meeting Expense County Supervisor Breakfast Misc. expenses (e.g., food, water, etc.) 4420 Fares & Subsistence For conference registration, hotel, meals and transportation 4425 Memberships Council Membership League, CCA, SGVAC, JPIA Governance Membership California Contract Cities League of California Cities League of California Cities: Los Angeles Chapter San Gabriel Valley Council of Governments San Gabriel Valley Economic Partnership Subtotal: 19 44,100 20,000 1,500 3,200 13,400 1,250 6,SOO 5,150 29,500 Sister Cities International U.S./Mexico Sister Cities 4440 Telephone Cell phone and iPad data charges ($120/mo. x 5 members x 12 mos.) 4465 Special Department Supplies Books and general supplies Plaques, proclamations, certificates, flowers, recognitions Reorganization letterhead, badges, photos, placards Gold foil stickers Lapel pins 4610 Sister City Program 4640 4670 Australia Exchange: Temple City Students Australia Exchange: Hawkesbury Students Special Events Annual Reorganization Council/Commissioner BBQ State of the City Address Community Promotions Citizen's Academy Sponsorships and partnership events Town Hall meetings 20 400 1,000 600 500 7,500 2,500 1,500 1,000 1,500 2,000 4101-4105 Personnel Salaries City Council ($749/mo. x 5 members x 12 mos.) 4231 Private/Special Contract Services Annual capacity building and quarterly meetings 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4410 Meeting Expense County Supervisor Breakfast Misc. expenses (e.g., food, water, etc.) 4420 Fares & Subsistence For conference registration, hotel, meals and transportation 4425 Memberships Council Membership Governance Memberships California Contract Cities League of California Cities League of California Cities: Los Angeles Chapter San Gabriel Valley Council of Governments San Gabriel Valley Economic Partnership Subtotal: 21 44,940 1,500 3,200 13,400 1,250 6,500 5,150 29,500 Sister Cities International U.S./Mexico Sister Cities 4440 Telephone Cell phone and iPad data charges ($120/mo. x 5 members x 12 mos.) 4465 Special Department Supplies Books and general supplies Plaques, proclamations, certificates, flowers, recognitions Reorganization letterhead, badges, photos, placards 4610 Sister City Program 4640 4670 Australia Exchange: Temple City Students Australia Exchange: Hawkesbury Students Special Events Annual Reorganization Council/Commissioner BBQ State of the City Address Community Promotions Citizen's Academy Council initatives Sponsorships and partnership events 22 400 1,000 7,500 2,500 1,500 1,000 1,500 2,000 MANAGEMENT SERVICES Program: City Manager Account: 01-910-42 STATEMENT OF PURPOSE To implement Council policy and priorities, advise the Council on reliable methods of responding to community needs, ensure organizational and fiscal management, and promote the philosophy of continuous improvement. STAFFING SUMMARY City Manager Econ. Dev. Mgr./Asst. to City Manager Executive Assistant to the City Manager Management Analyst I i FUNDING SOURCES Fund State Recycling/Litter Fund KEY PROGRAM GOALS ACTUAL 2011-12 565,915 1. Implement Council policy in an expeditious manner and within the resources available. 2. Submit an annual budget reflecting Council priorities and community needs. 3. Coordinate Council meeting activities and municipal functions. PROPOSED PROPOSED 2013-14 2014-15 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.28 1.28 s.zs s.zs PROPOSED PROPOSED 2013-14 2014-15 483,085 494,815 494,455 468,550 $ 977,540 $ 963,365 PROPOSED PROPOSED 2013-14 2014-15 977,540 963,365 $ 977,540 $ 963,365 4. Manage directly the City's economic development, redevelopment and public information activities. 5. Develop, implement and monitor an intra and citywide performance-based work program. KEY WORKLOAD MEASURES Agenda reports reviewed and approved. Departments supervised. Key City workload measures monitored. 1/ Key departmental initiatives completed or underway. 2/ Community inquiries resolved or referred. FOOTNOTES: PROPOSED PROPOSED 2013-14 2014-15 315 4 120 34 600 325 4 122 46 700 1/The FY 2013-14 metric is based on completed or items underw<~y as identified in the City's Two-Year Work Plan; it also includes additional key Initiatives completed or underway. Z/ The FY 2013-14 metric is based on an internal and more inclusive work plan for the Management Services Department {i.e., Programs 41-45). 23 MANAGEMENT SERVICES EXPENDITURE DETAIL PERSONNEL COSTS ACCT. 4106 City Manager 4107 Executive Assistant to the City Manager 4109 Econ. Dev. Mgr./Asst. to City Manager 4172 Management Analyst 4150 Over Time 4161 Part-Time OPERATING EXPENSES ACCT. 4231 Professional/Contract Services 4310 Optional Benefits Program 4320 Health Insurance 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4405 Mileage Reimbursement 4410 Meeting Expense 4420 Fares & Subsistence 4425 Memberships/Subscriptions 4440 Telephone 4465 Special Dept. Supplies 4670 Promotions ACCOUNT MODIFICATIONS ACTUAL 2011-12 199,658 108,318 ACTUAL 2011-12 95,956 5,551 365 2,956 349 1,434 2,058 Represents a minimum 10% variance(+/-) between the adopted FY 2012-13 and proposed FY 2013-14 budgets, ACCT. $ $ Program: City Manager Account: 01-910-42 PROPOSED PROPOSED 2013-14 2014-15 206,935 210,995 55,190 58,520 121,630 124,015 46,015 46,920 53,315 54,365 483,085 $ 494,815 PROPOSED PROPOSED 2013-14 2014-15 299,560 269,560 3,290 3,290 50,530 56,185 86,700 88,735 7,005 7,175 15,725 17,160 5,400 5,400 575 575 15,000 10,000 2,670 2,670 2,000 1,800 2,000 2,000 4,000 4,000 494,455 $ 468,550 4107 Adjustment(+) primarily accounts for two new full-time positions (i.e., Executive Assistant to the City Manager and Management Analyst). 4161 Adjustment(-) reflects the elimination of two part-time positions (i.e., Executive Assistant to the City Manager and Management Analyst). 4410 Adjustment(-) reflects the true cost of meeting expenses for staff meetings, seminars and workshops. 4420 Adjustment(+) primarily provides professional training opportunities for the two new full-time positions. 4425 Adjustment(+) reflects increased membership costs. 4440 Adjustment(+) accounts for anticipated data charge increases. 4465 Adjustment(+) reflects the decentralized purchase of office supplies. 4670 Adjustment{-) reflects the true cost of past promotional campaigns. 24 Personnel Salaries (Full-Time) 4106 City Manager (CM) 4107 Executive Assistant to the City Manager (EACM) 4109 Asst. to City Manager (ACM) 4172 Management Analyst (FTMA) 4161 Part-time Salaries Management Analyst Position 1: (max. 2,028 hrs. x $20.45/hr.) Office Assistant Position 1: (max. 12 hrs/wk x 52 wk X $18.98/hr.) 4231 Private/Special Contract Services City Magazine (CONNECT) Art and design Copy development and editing Postage and distribution Printing Translation Economic Development Buxton annual subscription Subtotal: Chamber of Commerce annual contract Chamber of Commerce supplemental request Subtotal: Public Art Program On-call public art consulting services Other On-call design, copywriting and marketing services Grant writing services City department workplans Subtotal: 25 206,935 55,190 121,630 46,015 41,470 44,000 25,000 12,600 43,200 1,260 126,060 10,000 70,000 4,500 84,500 15,000 4,000 20,000 50,000 74,000 Personnel Salaries (Full-Time) 4106 City Manager (CM) 4107 Executive Assistant to the City Manager (EACM) 4109 Asst. to City Manager (ACM) 4172 Management Analyst (FTMA) 4161 Part-time Salaries Management Analyst Position 1: (max. 2,028 hrs. x $20.45/hr.) Office Assistant Position 1: (max. 12 hrs/wk x 52 wk X $18.98/hr.) 4231 Private/Special Contract Services City Magazine (CONNECT) Art and design Copy development and editing Postage and distribution Printing Translation Economic Development Buxton annual subscription Subtotal: Chamber of Commerce annual contract Chamber of Commerce supplemental request Subtotal: Public Art Program On-call public art consulting services 4231 Other On-call design, copywriting and marketing services Grant writing services City department workplans Subtotal: 26 206,935 55,190 121,630 46,015 41,470 44,000 25,000 12,600 43,200 1,260 116,060 10,000 70,000 4,500 84,500 15,000 4,000 20,000 50,000 74,000 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4405 Mileage Reimbursement Contractual Auto Allowances CM ($300/mo. x 12 mos.) ACM ($150/mo. x 12 mos.) Subtotal: 4410 Meeting Expense Public agency liasion San Gabriel Valley City Manager Association Staff Meetings, seminars and workshops 4420 Fares & Subsistence Allotment for conference registration, hotel, meals and transportation ($6,000/CM; $2,000/ACM; $1,000/EACM, $1,000/FTMA) Public Arts Commissioners 4425 Memberships/Subscriptions 3CMA-City/County Communications and Marketing Association California Association of Economic Development California Association of Public Information Officers California 1 Foundation 27 3,600 1,800 5,400 100 350 125 10,000 5,000 400 465 225 400 4425 California Contract Cities Association San Gabriel Valley City Manager Association Municipal Management Association of Southern California Misc. subscriptions 4440 Telephone Cell phone service ($80/mo. x 12 mos.; for CM and ACM) 4465 Special Department Supplies Books and office supplies 4670 Community Promotions Special project initiatives Promotional items 28 720 60 300 100 Personnel Salaries (Full-Time) 4106 City Manager (CM) 4107 Executive Assistant to the City Manager (EACM) 4109 Asst. to City Manager (ACM) 4172 Management Analyst (FTMA) 4161 Part-time Salaries Management Analyst Position 1: (max. 2,028 hrs. x $20.85 hr.) Office Assistant Position 1: (max. 12 hrs/wk x 52 wk X $19.35 /hr.) 4231 Private/Special Contract Services City Magazine (CONNECT) Art and design Copy development and editing Postage and distribution Printing Translation Economic Development Buxton annual subscription Subtotal: Chamber of Commerce annual contract Subtotal: Organizational and Strategic Planning Organizational Planning (Internal work plan Implementation) Subtotal: Other Grant writing services On-call design, copywriting and marketing services Public Arts Subtotal: 29 210,995 58,520 124,015 46,920 42,285 12,080 44,000 25,000 12,600 43,200 1,260 126,060 10,000 70,000 80,000 40,000 40,000 10,000 4,000 9,500 23,500 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4405 Mileage Reimbursement Contractual Auto Allowances CM ($300/mo. x 12 mos.) ACM ($150/mo. x 12 mos.) 4410 Meeting Expense Public agency liasion San Gabriel Valley City Manager Association Staff meetings, seminars and workshops 4420 Fares & Subsistence Allotment for conference registration, hotel, meals and transportation ($6,000/CM; $2,000/ACM; $1,000/EACM, $1,000/FTMA) 4425 Memberships/Subscriptions 3CMA-City/County Communications and Marketing Association California Association of Economic Development California Association of Public Information Officers California City Manager Foundation California Contract Cities Association San Gabriel Valley City Manager Association Municipal Management Association of Southern California Misc. subscriptions 30 3,600 100 350 125 400 465 225 400 720 60 300 100 Cell phone service ($80/mo. x 12 mos.; for CM and ACM) 4465 Special Department Supplies Books and office supplies 4670 Community Promotions Special project initiatives Promotional items 31 (This page intentionally left blank) 32 MANAGEMENT SERVICES Program: City Attorney Account: 01-910-43 STATEMENT OF PURPOSE To advise the City Council and the City Manager in all legal matters pertaining to City operations; to represent the City before courts of law and administrative agencies; and to negotiate on behalf of the City where required by the City Council. STAFFING SUMMARY Total: BUDGET SUMMARY Personnel Costs FUNDING SOURCES KEY PROGRAM GOALS 1. Provide general legal advice to the City Council and City Manager. PROPOSED 2023-2014 222,000 PROPOSED 2014-15 222,000 $ 222,000 $ 222,000 PROPOSED PROPOSED 2013-2014 2014-15 -----222,000~ $ 222,000 $ 222,000 2. Represent the City in litigation matters not covered by the Joint Powers Insurance Authority (JPIA). 3. Prepare and review resolutions, ordinances, contracts and other legal documents. 4. Provide legal advice to City Manager regarding personnel issues. 5. Conduct legal trainings and other educational programs to meet statutory requirements and reduce risk of liability. KEY WORKLOAD MEASURES Advice and legal opinions provided (formal and informal). Cases defended. Legal documents prepared or reviewed. Personnel matters addressed. Trainings provided. 33 PROPOSED PROPOSED 2013-2014 2014-15 260 2 520 25 4 286 2 572 20 4 EXPENDITURE DETAIL PERSONNEL COSTS OPERATING EXPENSES ACCT. 4215 County General Services 4234 City Attorney 4243 Special Counsel 4405 Mileage Reimbursement 4410 Meeting Expense 4425 Memberships/Subscriptions ACCOUNT MODIFICATIONS ACTUAL 2011-12 1,746 177,033 40,967 1,613 25,599 MANAGEMENT SERVICES Program: City Attorney Account: 01-910-43 PROPOSED PROPOSED 2013-14 2014-15 ---------- ----------$ - $ " Represents a mfnimum 10% variance(+/-) between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ACCT. 4234 Adjustment{-) accounts for completion of one-time services {i.e., personnel rule revisions and special project initiatives). 4425 Adjustment{-) eliminates a long-standing annual subscription cost. 34 Contracted legal services (by Burke, Williams and Sorensen) 4405 Mileage Reimbursement Travel costs 35 Contracted legal services (by Burke, Williams and Sorensen) 4405 Mileage Reimbursement Travel costs 36 MANAGEMENT SERVICES Program: Elections Account: 01-910-44 STATEMENT OF PURPOSE To conduct all City general municipal and special elections in accordance with the City Charter and California Elections Code, and serve as Filing Officer for required disclosure statements. STAFFING SUMMARY •~T·~., BUDGET SUMMARY Personnel Costs FUNDING SOURCES KEY PROGRAM GOALS 1. Plan, supervise and conduct the City's general municipal and special elections. 2. Offer informational support to City Council candidates. 3. Comply with all regulations and timelines established by the California Elections Code. 4. Recruit and supervise polling place officers; secure adequate polling places. 5. Provide voter registration, voter outreach and verification services to residents. KEY WORKLOAD MEASURES Number of active Temple City registered voters. Number of permanent Vote-By-Mail resident voters. Number of added and interactive resources posted to election section of City website. Number of issued notices, news releases and stories. Anticipated voter turn-out rate. 1/ FOOTNOTES: 1/The 2013 City General Municipal Election yielded an 18%voterturn-out rate. 37 PROPOSED PROPOSED 2013-14 2014-15 1,000 86,500 $ 87,500 PROPOSED PROPOSED 2013-14 2014-15 ----------------------87,500 _$___________ ~ PROPOSED PROPOSED 2013-14 2014-15 23,500 6,500 5 20 20% EXPENDITURE DETAIL PERSONNEL COSTS ACCT. 4163 Part-Time: Seasonal OPERATING EXPENSES ACCT. 4218 Election Services: LA County Registrar 4231 Private/Special Contract Services 424S Election Services: Martin & Chapman 4246 Precinct Board Wages 4405 Mileage Reimbursement 4410 Meeting Expense 4450 Postage 4465 Special Department Supplies 4470 Legal Advertising 4490 4590 4670 Comm ACCOUNT MODIFICATIONS ACTUAL 2011-12 53 MANAGEMENT SERVICES Program: Elections Account: 01-910-44 PROPOSED PROPOSED 2013-14 2014-15 1,000 $ 1,000 Represents a minimum 10% variance(+/) between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ACCT. All The next City General Municipal Election is scheduled for March 2015. 38 Personnel Salaries (Part-Time) 4163 Part Time: Seasonal Election Night staffing 4218 Election Services: LA County Registrar Voter verification 1 precinct consolidation/ street index 1 etc. 4231 Private/Special Contract Services Advisory services (on-call) Courier services (to County Recorder) 4245 Election Services: Martin & Chapman Supplies, ballots and vote counting Translation of public notices 4246 Precinct Board Wages Polling place inspectors and clerks (6 precincts) 4450 Postage Vote-by-mail ballots 4470 legal Advertising Public notices (election counting1 nominees and polling places) 4490 Trainings Election Day poll worker trainings 4590 Facility Rental Fee for polling places 4670 Community Promotions Candidate orientation workshop Voter outreach campaign 39 Personnel Salaries (Part-Time) 4163 Part Time: Seasonal Election Night staffing 4218 Election Services: LA County Registrar Voter verification, precinct consolidation, street index, etc. 4231 Private/Special Contract Services Advisory services (on-call) Courier services (to County Recorder) 4245 Election Services: Martin & Chapman Supplies, ballots and vote counting Translation of public notices 4246 Precinct Board Wages Polling place inspectors and clerks (6 precincts) 4405 Mileage Reimbursement Mileage Reimbursement for CC & Deputy CC 4410 Meeting Expense Pollworker Orientation Election Night StaffTraining 4450 Postage Vote-by-mail ballots 4465 Special Department Supplies Nominee Packets 4470 Legal Advertising Public notices (election counting, nominees and polling places) 4490 Trainings Election Day poll worker training 40 Fee for polling places 4670 Community Promotions Voter outreach campaign 41 (This page intentionally left blank) 42 MANAGEMENT SERVICES Program: Council Support Account: 01-910-45 STATEMENT OF PURPOSE To record the official actions of the City Council, execute and maintain all official City documents and legislative history, and respond to internal and external records and information requests. STAFFING SUMMARY City Clerk Deputy City Clerk Part Time Position BUDGET SUMMARY Personnel Costs FUNDING SOURCES General Fund KEY PROGRAM GOALS 1. Prepare, record and archive accurate legislative actions of all City Council proceedings. 2. Prepare, publish and post all legal notices as required. 3. Oversee local requirements established by the Fair Political Practices Commission. 4. Initiate an efficient and accessible records database. 5. Respond within time constraints to all subpoenas and requests for public records. KEY WORKLOAD MEASURES Prepare and post City Council agendas, meeting highlights and minutes. 1/ Streamline records destruction process and increase destruction of obsolete records. 2/ Prepare, post and publish legal notices. 1/ Post City Council meeting videos and audio files to City website. 1/ Implement document imaging software. FOOTNOTES: 1/ Includes Successor Agency, former Redevelopment Agency and other authorities of the City Council. PROPOSED PROPOSED 2013-14 2014-15 1.00 1.00 1.00 1.00 0.13 0.13 2.13 2.13 PROPOSED PROPOSED 2013-14 2014-15 153,850 163,955 126,575 140,105 $ 280,425 $ 304,060 PROPOSED PROPOSED 2013-14 2014-15 ----------------------~~ $ 280,425 $ 304,060 PROPOSED PROPOSED 2013-14 2014-15 165 200 30 51 by June 2014 175 200 30 60 2/ Records are destroyed in accordance with the City's records retention schedule; metric provides number of destroyed boxes that contain obsolete records. 43 MANAGEMENT SERVICES EXPENDITURE DETAil PERSONNEL COSTS ACCT. 4108 City Clerk 4111 Deputy City Clerk 4150 Overtime 4161 Part Time 4190 Allocated Benefits OPERATING EXPENSES ACCT. 4231 Professional/Contract Services 4310 Optional Benefits Program 4320 Health Insurance 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4405 Mileage Reimbursement 4410 Meeting Expense 4420 Fares & Subsistence 4425 Memberships/Subscriptions 4440 Telephone 4445 Printing 4465 Special Department Supplies 4470 Legal Advertising 4490 Traini ACCOUNT MODIFICATIONS ACTUAL 2011-12 20,787 1,662 112 1,064 675 650 147 Represents a minimum 10% variance{+/-) between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ACCT. 4111 Adjustment(+) accounts for a full-time Deputy City Clerk. 4150 Adjustment H reflects true need and greater operational efficiencies. 4161 Adjustment H reflects true need and greater operational efficiencies. 4231 Adjustment(-) reflects completion of a consultant services contract. 4405 Adjustment(+) reflects true need. 4410 Adjustment(+) reflects true need. 4420 Adjustment(+) accommodates necessary staff trainings pertaining to new statutes and election codes. 4425 Adjustment(+) primarily accommodates a new records management membership (i.e.·, ARMA). 4445 Adjustment(+) reflects true need. 4465 Adjustment(+) reflects the decentralized purchase of office supplies. 4470 Adjustment(+) reflects true need. 4490 Adjustment(+) allows for necessary certification and training requirements. 44 $ $ Program: Council Support Account: 01-910-45 PROPOSED PROPOSED 2013-14 2014-15 94,135 99,820 49,590 52,585 5,000 6,350 5,125 5,200 153,850 $ 163,955 PROPOSED PROPOSED 2013-14 2014-15 50,550 59,965 1,645 1,645 20,115 22,385 27,890 29,575 2,160 2,285 6,465 7,250 500 500 1,200 1,200 4,000 4,000 1,365 1,365 660 660 500 500 2,025 1,975 3,000 3,300 4,500 3,500 126,575 $ 140,105 Personnel Salaries (Full-Time) 4108 City Clerk (CC) 4111 Deputy City Clerk (DCC) 4150 Overtime Meeting coverage (as needed, for DCC) 4161 Part Time Office Assistant (Max. 270 hr X $18.98/hr.) 4231 Private/Special Contract Services Codification and Records Mgmt. Annual hosting (online municipal code) Code supplements Records destruction (shredding) Meeting Tapings and Web casts City Council meetings ($900/mtg. x 2 mtgs./mo. x 12 mos.) Additional special meetings ($900/mtg. x 8) Live streaming ($350/mo. x 12 mos.) Other Services Advisory services (on-call) Document imaging (software and implementation) Document imaging (policies, procedures and training) Scanning and indexing (for backfiles) 4310 Optional Benefits Program 4320 Health Insurance Medical, dental and vision 45 94,135 550 4,000 1,000 21,600 7,200 4,200 12,000 4350 Medicare 4360 Other Insurance 4405 Mileage Reimbursement Mileage reimbursement (for CC & DCC) 4410 Meeting Expense Professional association meetings Misc. eXpenses 1e.g., food, water, etc.) 4420 Fares & Subsistence Allotment for two conference registrations, hotel, meals and transportation 4425 Memberships/Subscriptions City Clerks Assn. of California International Institute of Municipal Clerks National Notary Association American Records Management Association California Association of Clerks & Elected Officials 4440 Telephone Cell phone service (for CC) ($55/mo. x 12 mos.) 4445 Printing Council packet production 4465 Special Department Supplies Office supplies Publications and manuals Recorder for Council meetings 46 195 275 145 500 250 1,500 325 200 Public notices {ordinances, hearings, etc.) 4490 Training Annual certifications 47 (This page intentionally left blank) 48 4108 4111 4150 4161 4231 4310 4320 4340 Personnel Salaries (Full-Time) City Clerk (CC) Deputy City Clerk (DCC) Overtime Meeting coverage (as needed, for DCC) Part Time Office Assistant (Max. 270 hr X $19.35 /hr.) Private/Special Contract Services Codification and Records Mgmt. Annual hosting (online municipal code) Code supple ments Records destruction (shredding) Meeting Tap ings and Webcasts City Council meetings ($927/mtg. x 2 mtgs./mo. x 12 mos.) Additional special meetings ($927/mtg. x 8) Live st r eaming {$350/mo. x 12 mos.) Other Services Adviso ry services (on-call) Document imaging (continuation & maintenance) Optional Benefits Program Health Insurance Medical, dental and vision PERS Retirement 49 99,820 52,585 600 4,500 1,000 22,250 7,415 4,200 5,000 4360 Other Insurance 4405 Mileage Reimbursement Mileage reimbursement (for CC & DCC) 4410 Meeting Expense Professional association meetings Misc. ex penses (e.g., food, water, etc.) 4420 Fares & Subsistence Allotment for two conference registrations, hotel, meals and transportation 4425 Memberships/Subscriptions City Clerks Assn. of California 195 International In stitute of Municipal Clerks 275 National Notary Associa tion 145 American Records Management Ass ociation 500 California Association of Clerks & Elected Officials 250 4440 Telephone Cell phone servi ce (for CC) ($55/mo. X 12 mos.) 4445 Printing Council packet production 4465 Special Department Supplies Office supplies Publications and manuals 4470 Legal Advertising Public notices (ordinances, hearings, etc.) 4490 Training Annual certifications so