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Home My Public Portal About4.3 - P&RDEPARTMENT SUMMARY 520,585 130,445 1% • General Fund • • Proposition A •1992/1996 Park Bond • Lighting & Landscape District 11 Gas Tax Fund • Fees & Charges funds approximately $605,350 ACTUAL 2011-12 RESOURCES ALLOCATED Personnel Costs 1,378,159 Operating Expenses 1,429,652 Total: $ 2,807,811 $ PROGRAM FINANCING General Fund 1,620,222 CDBG 38,454 Proposition A 625,313 1992/1996 Park Bond 60,000 Lighting & landscape Dist. 366,509 Gas Tax 97,313 State Recycling Fund - Total: $ 2,807,811 $ 81 PARKS & RECREATION 2,208,500 59% ADOPTED 2012-13 1,294,910 1,855,550 3,150,460 1,825,180 31,085 753,330 40,000 382,375 118,490 - 3,150,460 ESTIMATED 2012-13 1,272,310 1,745,195 $ 3,017,505 1,778,895 31,085 670,730 40,000 378,305 118,490 - $ 3,017,505 Program 57: Rec./Human Svc Coordinates recreation programs: Program 58: Public Trans. Coordinates public transit program Program 59: Parks-Maint/Fac Operate & maintain park facil. Program 83: Trees & Parkways Maintains City's urban forest. • Personnel Costs • Operating Expenses 1,528,380 41% PROPOSED PROPOSED 2013-14 2014-15 1,382,440 1,528,380 2,041,340 2,208,500 $ 3,423,780 $ 3,736,880 2,004,650 2,153,940 26,860 28,000 792,875 863,910 40,000 40,000 434,495 520,585 124,900 130,445 $ 3,423,780 $ 3,736,880 35.25 37.28 -----35.25 37.28 (This page intentionally left blank) 82 PARKS & RECREATION Program: Recreation/Human Services Account: 01-940-57 STATEMENT OF PURPOSE To coordinate programs, services, and activities that contribute to Temple City residents' quality of life including youth, adult and senior programs as well as community special events. STAFFING SUMMARY Director of Parks & Recreation Deputy Dir of Parks & Recreation P & R Supervisor Administrative Coordinator Community Services Specialist P & R Coordinator Part Time Positions FUNDING SOURCES General Fund 1/ CDBG KEY PROGRAM GOALS ACTUAL 2011-12 0.40 0.00 0.00 1. Plan and provide a variety of quality recreation programs for the community. 2. Coordinate Parks and Recreation Commission and Youth Committee meetings and activities. 3. Coordinate community special events. PROPOSED 2013-14 0.40 0.00 0.60 0.30 0.00 2.00 16.55 19.85 PROPOSED 2013-14 662,010 565,475 $ 1,227,485 PROPOSED 2013-14 1,200,625 26,860 $ $ 1,227,485 $ PROPOSED 2014-15 0.40 0.20 0.60 0.30 0.00 2.00 16.62 20.12 PROPOSED 2014-15 705,910 607,745 1,313,655 PROPOSED 2014-15 1,285,655 28,000 1,313,655 4. Review and process youth scholarship and Camellia Trust Fund applications and funding requests. 5. Coordinate City's volunteer program. KEY WORKLOAD MEASURES New recreation programs planned/offered. Agendas, minutes, staff reports written, reviewed, and approved. 2/ Community special events planned and conducted. Youth Scholarship applications reviewed and processed. Volunteer service hours coordinated. FOOTNOTES: 1/ Fees & Charges funds a portion (approximately $590,000) in FY 2.013-14; $615,00 in FY 2.014-15 2./lncludes City Cour~cil, Parks & Recreatiorl Commission and Youth Committee. 83 PROPOSED PROPOSED 2013-14 2014-15 5 120 15 125 10,000 10 120 16 125 10,000 EXPENDITURE DETAIL ACTUAL 2011-12 PML 4122 Director of Parks & Recreation 51,561 4175 Deputy Director of Parks & Recreation 4123 Parks & Recreation Supervisor 4124 P & R Admin. Coordinator 18,893 20,040 4125 Community Srvc. Specialist 36,761 38,910 4127 P & R Coordinator 31,432 33,305 4147 P & R Coordinator 60,472 64,040 4150 Overtime 10,466 13,050 4161 Part Time 26 s,ooo 4162 Part Time-Rec. Leaders 233,380 4164 Part Time-Rec. Aides 73,410 4165 Part Time-Senior Leaders 45,230 4190 II Benefits ACCf 4216 Contract Srvc-Public 6,000 4272 Recreation Specialists 136,180 4310 Optional Benefits Program 4320 Health Insurance 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4405 Mileage Reimbursement i,851 4410 Meeting Expense 69 4415 Vehicle Operation 5,490 4420 Fares and Subsistence 5,652 4425 Memberships/Subscriptions 1,045 4430 Publications 4440 Telephone 2,403 4445 Printing 7,775 4455 Uniforms 863 4460 Office Supplies 4465 Special Dept. Supplies 6,557 4490 Training 584 4530 Special Equipment Maintenance 2,187 4580 Equipment Rental 2,300 4617 TC Unified School District 4630 Annual Events 71,696 ACCOUNT MODIFICATIONS Represents a minimum 10% variance:(+/-) between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ~ 4123 Addition of Parks & Recreaton Supervisor Position 4125 Eliminatio11 of Community Services Specialist Position 4127 Adjustment(+) reflects staff reallociltiorl 4150 Adjustment(+) due to policy changes regarding comp time 4161 Adjustment(+) reflects cost for additional hours for Intern to complete special projects. 4415 Adjustment(+} reflects addition<~ I funds for vehicle repairs. 4420 Adjustme11t (-}due to location of upcoming collferences. 4425 Adjustment(+) due to additional music lice11se required. 4430 Funds included for Community Calendar. 4445 Adjustment(+) for printing costs previously budgeted in Admin Svcs. 4455 Adjustment(+) refleds true need. 4460 Funds included for office supplles previously budgeted in Admin Svcs. 4465 Adjustment(+} to reflect true need. 4530 Adjustment (+)due to ilntlcipated transfer to hosted software. 4580 Adjustment(+) to reflect true need. 4630 Adjustment(+) due to increased costs for eve11ts and for additional events. 84 PARKS & RECREATION Program: Account: Recreation 01-940-57 Personnel Salaries 4122 Director of P & R (40%) #1 4123 Parks & Recreation Supervisor (60%) #1 4124 Administrative Coordinator (30%) #1-Administration (20%) #10-Volunteers (10%) 4127 Parks & Recreation Coordinator #5-Classes (30%) #6-Seniors (40%) #8-Sports (30%) 4147 Parks & Recreation Coordinator #3-Teens (25%) #4 -Playgrounds (35%) #7-Special Events (20%) #9-Day Camp (20%) 4150 Overtime #1-Administration #7 -Special Events 4161 Part Time-Parks & Recreation Intern #1-Administration 4162 Part Time-leadership #2-Aquatics (Not budget) #3-Teens #4-Playgrounds #5-Classes #7 -Special Events #8-Sports #9-Day Camp 4164 Part Time-Aides #4-Playgrounds #5-Classes #7-Special Events #8-Sports #9-Day Camp 85 39,730 138,270 4,865 16,025 38,535 37,800 6,050 34,760 53,505 45,005 21,255 68,315 65,670 4165 Part Time-Senior leader #3-Teens 11,800 #4-Playgrounds 15,700 #7 -Special Events 2,450 #8-Sports 21,100 #9-Day Camp 4216 Contract Svs Public-Senior lunch Manager #6-Seniors 4272 Contract Service ~ Recreation Specialists #5-Classes 4310 Optional Benefits Program #1-Administration 4320 Health Insurance #1-Administration Medica!, dental and vision 4340 PERS Retirement #1-Administration 4350 Medicare #1-Administration 4360 Other Insurance #1-Administration 4405 Mileage Reimbursement #1-Administration 4410 Meeting Expense #1-Administration 4415 Vehicle Operation #1-Administration 86 4420 Fares & Subsistence Commissioners (3) and Staff {4) will be allotted $1,300 per year for conferences. They can choose o conference from below, or any other conference available to them. #1-Administration A. California Parks-& Recreation Society Conference Ontario, Spring 2014 -$700 B. California Joint Powers Insurance Authority Conference Indian Wells, Fall 2013 $1,150 4425 Memberships/Subcriptions #1-Administration 4430 Publications #1-Administration (Comm Rec Calendar) 4440 Telephone #4-Playgrounds 4445 Printing #1-Administration #3-Teens #4-Playgrounds #6 -Senior Citizens #7-Special Events #8-Sports #9-Day Camp 4455 Uniforms #1-Administration 4460 Office Supplies #1-Administration 4465 Special Department Supplies #1-Administration #6-Senior Citizens #7 -Special Events #10-Volunteers 87 14,500 500 600 600 2,000 600 1,500 1,500 1,000 4490 Training #1-Administration 4530 Special Equipment Maintenance #1-Administration (CLASS Software) 4580 Equipment Rental #7 -Special Events #8-Sports 4617 Temple City Unified School District #1 Annual Facilities Use Agreement 4630 Annual Events #6-Senior Citizens 1,000 #7 -Special Events 90,700 #10-Volunteers 4680 Promotional Items #1-City apparel & giveaways 4690 Special Program Expense #3-Teens 10,930 #4 -Playgrounds 22,080 #5-Classes 1,500 #6 -Senior Citizens 23,450 #8-Sports 46,920 #9-Day Camp 88 Personnel Salaries Director of P & R (40%) #1 4122 4175 4123 4124 Deputy Director of Parks & Rec (20%) #1 Parks & Recreation Supervisor (60%) #1 Administrative Coordinator (30%) 4127 4147 #1-Administration (20%) #10-Volunteers (10%) Parks & Recreation Coordinator #5 -Classes (30%) #6-Seniors (40%) #8-Sports (30%) Parks & Recreation Coordinator #3-Teens (25%) #4-Playgrounds (35%) #7 -Special Events (20%) #9-Day Camp (20%) 4150 Overtime #1 -Administration #7-Special Events 4161 Part Time-Parks & Recreation Intern #1-Administration 4162 Part Time-Leadership #2-Aquatics (Not budget) #3-Teens #4-Playgrounds #5-Classes #7 -Special Events #8-Sports #9-Day Camp 4164 Part Time-Aides #4-Playgrounds #7-Special Events #8-Sports #9-Day Camp 89 41,330 141,220 4,960 17,555 39,290 39,260 6,635 35,440 54,555 18,720 45,890 22,540 69,655 69,635 4165 Part Time~ Senior leader #3-Teens 12,530 #4-Playgrounds 16,670 #7 -Special Events 2,495 #8-Sports 21,520 #9-Day Camp 4216 Contract Svs Public~ Senior lunch Manager #6-Seniors 4272 Contract Service-Recreation Specialists #5-Classes 4310 Optional Benefits Program #1 -Administration 4320 Health Insurance #1-Administration Medical, dental and vision 4340 PERS Retirement #1-Administration 4350 Medicare #1-Administration 4360 Other Insurance #1-Administration 4405 Mileage Reimbursement #1-Administration 4410 Meeting Expense #1-Administration 4415 Vehicle Operation #1-Administration 90 4420 Fares & Subsistence Each Commissioner/Staff will be allotted $1,500 per year for conferences. They can choose a conference from below, or any other conference available to them. #1-Administration A. California Parks & Recreation Society Conference Sacramento, Spring 2015 -$1,580 B. California Joint Powers Insurance Authority Conference Santa Barbara, Fall 2015 $1,150 4425 Memberships/Subcriptions #1-Administration 4430 Publications #1-Administration (Comm Rec Calendar) 4440 Telephone #4-Playgrounds 4445 Printing #1-Administration #3-Teens #4-Playgrounds #6-Senior Citizens #7 -Special Events #8-Sports #9-Day Camp 4455 Uniforms #1 -Administration 4460 Office Supplies #1-Administration 4465 Special Department Supplies #1 -Administration #6-Senior Citizens #7 -Special Events #10-Volunteers 91 14,500 500 600 600 2,000 600 200 1,500 1,500 1,000 #1-Administration 4530 Special Equipment Maintenance #1-Administration (CLASS Software) 4580 Equipment Rental #7-Special Events #8-Sports 4617 Temple City Unified School District #1 Annual Facilities Use Agreement 4630 Annual Events #6 -Senior Citizens 1,000 #7-Special Events 107,100 #10-Volunteers 4680 Promotional Items #1-City apparel & giveaways 4690 Special Program Expense #3-Teens 10,930 #4 -Playgrounds 22,080 #5-Classes 1,500 #6-Senior Citizens 25,950 #8-Sports 49,720 #9-Day Camp 92 PARKS & RECREATION Program: Public Transportation Account: 15-940-58 STATEMENT OF PURPOSE To coordinate public transit services including Dial-A-Ride, sale of bus passes at a reduced rate for residents, bus shelter maintenance, and recreation excursions utilizing Proposition A funds. STAFFING SUMMARY Admin Services Director Receptionist Director of Parks & Recreation Deputy Dir of Parks & Recreation P & R Admin Coordinator Secretary-Pub Works BUDGET SUMMARY Personnel Costs Operating Expenses FUNDING SOURCES Proposition A 1/ KEY PROGRAM GOALS Total: Total: $ Total: $ ACTUAL ADOPTED 2011-12 2012-13 62,398 66,770 562,915 686,560 625,313 $ 753,330 ACTUAL ADOPTED 2011-12 2012-13 625,313 753,330 625,313 $ 753,330 PROPOSED PROPOSED 2013-14 2014-15 0.05 0.05 0.00 0.00 0.20 0.00 0.00 0.40 0.35 0.20 0.00 0.00 0.60 0.65 -. 'ESiiMATEi:i PROPOSED PROPOSED . ;;~qji:!il 2013-14 2014-15 :;~!~f~~6 59,130 60,190 733,745 803,720 $ '67oitao $ 792,875 $ 863,910 . ESTiMATED S?~lii1J]j PnOPOSED PROPOSED 2013-14 2014-15 ·±67ax73b -<-'>-?·-<•-'' 792,875 863,910 $ ,.6iO;'i3o $ 792,875 $ 863,910 1. Manage, supervise and promote the Dial-A-Ride program including processing of new members. 2. Work with the Metropolitan Transportation Authority, review subsidy amounts and coordinate the sale of reduced fare passes. 3. Manage private service contracts relative to Public Transportation. 4.Coordinate youth and adult excursions as part ofthe Recreational Transit program. KEY WORKLOAD MEASURES Dial-A-Ride applications processed. Community inquiries resolved or referred . Youth and adult excursions coordinated. Bus shelters inspected FOOTNOTES: 1/ Bus Pass Sales funds a portion (approximately $142,600 in FY 2013-14 and $151,400 in FY 2014-15) 93 PROPOSED PROPOSED 2013-14 2014-15 50 150 35 15 50 150 35 30 EXPENDITURE DETAIL PERSONNEL ACCT. 4112 Admin Services Director 4116 Receptionist 4122 Director of Parks & Recreation 4175 Deputy Dir of Parks & Recreation 4124 P & R Admin Coordinator 4130 Secretary-Public Works 10% Allocated Benefits OPERATING EXPENSES ACCT. 4233 Audit Services 4274 Dial-A-Ride 4275 Recreation Transit 4278 Bus Passes 4310 Optional Benefits Program 4320 Health Insurance 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4425 Memberships/Subscriptions 4440 Telephone 4450 Postage 4465 Special Dept. Supplies 4540 Bus Shelter Maintenance ACCOUNT MODIFICATIONS ACTUAL 2011-12 2,309 25,780 ACTUAL 2011-12 800 335,640 38,452 167,813 9,421 188 600 ADOPTED 2012-13 40,000 152,000 660 7,260 14,420 590 2,530 9,500 200 Represents a minimum 10% variance(+/-} between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ACCT. 4278 Adjustment{+) reflects true need based on previous year's sales. 4540 Adjustment(-) reflects true need based on previous year. 94 PARKS & RECREATION Program: Account: PROPOSED 2013-14 7,575 26,755 24,800 $ 59,130 PROPOSED 2013-14 800 47S,OOO 40,000 175,800 495 6,000 12,375 470 2,055 9,500 200 600 1,500 8,950 $ 733,745 Public Trans. 15-940-58 PROPOSED 2014-15 7,725 37,440 15,025 $ 60,190 PROPOSED 2014-15 800 525,000 40,000 186,250 535 6,31S 9,975 875 2,310 9,500 200 600 1,500 19,860 $ 803,720 4112 4122 4124 Personnel Salaries Administrative Services Director (5%) Director of Parks & Recreation (20%) Administrative Coordinator {35%) 4233 Audit Service Audit of Prop A Account (Portion of Prop A revenue not to exceed $800) 4274 Dial-A-Ride Contract to operate City's Dial-A-Ride Service Contract to operate a fixed route shuttle/trolley 4275 Recreation Transit Youth & Family Excursions Adult Excursions 4278 Bus Passes MTA Bus passes & tokens sold to residents at a reduced rate 4310 Optional Benefits Program 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare 4360 Other Insurance 4425 Memberships/Subscriptions San Gabriel Valley COG (60% of membership cost) 95 7,575 26,755 Phone line for bus pass TAP cards 4450 Postage Includes cost of postage for transportation survey and correspondence to Dial-A-Ride customers 4465 Special Department Supplies 4540 Includes receipts, laminating supplies and other miscellaneous supplies Bus Shelter Maintenance Clean & repair shelters on a scheduled basis ($20.00 x 31 x 12 months) Structure repairs, painting, -etc. 96 7,450 1,500 Personnel Salaries 4112 Administrative Services Director (5%) 4122 Director of Parks & Recreation (O) 4175 Deputy Director of Parks & Rec (40%) 4124 Administrative Coordinator {20%) 4233 Audit Service Audit of Prop A Account (Portion of Prop A revenue not to exceed $800) 4274 Dial-A-Ride Contract to operate Cit/s Dial-A-Ride Service Contract to operate a fixed route shuttle/trolley 4275 Recreation Transit Youth & Family Excursions Adult Excursions 4278 Bus Passes MTA Bus passes & tokens sold to residents at a reduced rate 4310 Optional Benefits Program 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare 4360 Other Insurance 97 7,725 37,440 15,025 4425 San Gabriel Valley COG (60% of membership cost) 4440 Telephone Phone line for bus pass TAP cards 4450 Postage Includes cost of postage for transportation survey and correspondence 4465 Special Department Supplies 4540 Includes receipts, laminating supplies and other miscellaneous supplies Bus Shelter Maintenance Clean & repair shelters on a scheduled basis ($30 x 51 x 12 months) Structure repairs, painting, etc. 98 18,360 1,500 PARKS & RECREATION Program: Parks-Maintenance/Facilities Account: 01-940-59 STATEMENT OF PURPOSE To provide the resources required to operate and maintain the indoor and outdoor facilities at Live Oak Park and Temple City Park. STAFFING SUMMARY Director of Parks & Recreation Deputy Director of Parks & Recreation P & R Admin. Coordinator Parks & Recreattion Supervisor Community Services Specialist P & R Coordinator Park Maintenance Worker Park Maintenance Lead Worker Part Time Positions BUDGET SUMMARY Personnel Costs FUNDING SOURCES General Fund 1/ 1992/1996 Park Bond 2/ KEY PROGRAM GOALS ACTUAL 2011-12 697,900 60,000 ADOPTED -}<,,'l :~~iJAil~:~~-~- 2012-13 si ;{fjiJ;i~ Total: $ 757,900 $ 838,985 $ ;·s2s';9ib 1. Provide comprehensive, landscape, janitorial, and maintenance services for Temple City and Live Oak Park inlcuding exterior and interior facilities. $ $ 2. Coordinate public. use of the community facilities including the Community Center, Annex, Picnic Shelters, Tennis Courts, Athletic Fields, and Performing Arts Pavilion. 3. Manage private service contracts relative to the park facilities. 4. Perform monthly inspections of park facilities and provide daily enforcement for code violations. KEY WORKLOAD MEASURES Park inspections performed. 3/ Reservations processed. 4/ Special projects (CIP) managed or supported. FOOTNOTES: 1/ Re11tal fees fu11ds a portioll ($63,300 in FY 2013-14 and $65,300 in FY 2014-15}. 2/ Partially funds personnel alld benefit costs for Parks & Re~reation Supervisor. 3/ Includes formal facility alld playground inspectiolls as well as routine park inspections. 4/ Includes community ce11ter, picnic shelter, and Performing Arts Pavilion reservatiolls. 99 PROPOSED PROPOSED 2013-14 2014-15 0.25 0.30 0.00 0.20 0.25 0.25 0.40 0.40 0.00 0.00 0.00 0.00 3.00 3.00 1.00 1.00 6.17 7.13 11.07 12.28 PROPOSED PROPOSED 2013-14 2014-15 447,970 492,125 396,055 416,160 844,025 $ 908,285 PllOPOSED PROPOSED 2013-14 2014-15 804,025 868,285 40,000 40,000 844,025 $ 908,285 PROPOSED PROPOSED 2013-14 2014-15 750 1,400 2 750 1,400 2 EXPENDITURE DETAIL PERSONNEL ACCT. 4122 Director of Parks & Recreation 4175 Deputy Director of Parks & Recreation 4123 Parks & Recreation Supervisor 4124 P & R Admin. Coordinator 4125 Community Srvc. Specialist 4127 Parks & Recreation Coordinator 4136 Park Maintenance Worker 4137 Park Maintenance Worker 4138 Park Maintenance Worker 4140 Park Maintenance Lead Worker 4150 Overtime 4161 Part Time Park MaintWorker 4162 Part Time-Rec. Leaders 4164 Part Time-Rec. Aides 4165 Part Time-Senior Leaders 4166 Part Time-Park Patrol Officer I ACCT. 4252 Janitorial Services 4259 Mechanical Maintenance 4260 General Maintenance 4310 Optional Benefits Program 4320 Health Insurance 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4415 Vehicle Operation 4420 Fares and Subsistence 4425 Memberships/Subscriptions 4435 Utilities 4440 Telephone 4455 Uniforms 4460 Office Supplies 4465 Special Dept. Supplies 4490 Training 4510 Maintenance & Repair 4530 ACCOUNT MODIFICATIONS 32,226 15,747 9,190 31,408 38,577 30,592 43,004 47,683 5,731 6,722 117,371 5,395 8,843 ACTUAL 2011-12 42,885 15,120 11,992 4,897 111,020 18,840 4,173 22,128 100 PARKS & RECREATION Program: Account: Parks-Maint. 01-940-59 Represents a minimum 10% variance(+/-) between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ACCT. 4123 Addition of Parks & Recreaton Supervisor Position 4125 Elimination of Community Services Specialist Position 4127 Adjustment(+) reflects staff reallocation 4150 Adjustment(+} due to policy changes regarding camp time 4161 Adjustment(+} reflects cost for additiomil hours for part time staff. 4164 Adjustment(-) reflects true need. 4166 Park Patrol Officers budgeted 100% in COD 4259 Adjustment(-) reflects true need. 4440 Adjustment(-) due to completion of service agreement for router. 4455 Adjustment(+) reflects true need. 4490 Additional funds for training of staff consistent with strategic plan 4510 Adjustment (+) reflects true need based on previous year. 4530 Previous year included funds to repair decks to mowers. 4550 Adjustment(+} reflects true need. 4580 Adjustment(+) reflects true need. 100 Personnel Salaries 4122 Director of Parks & Recreation (25%) 33,440 4123 Parks & Recreation Supervisor (40%) 30,005 4124 Administrative Coordinator (25%) 17,370 4136 Park Maintenance Worker (1) 43,110 4137 Park Maintenance Worker (2) 43,110 4138 Park Maintenance Worker (3) 50,415 4140 Park Maintenance Lead Worker 58,060 4150 Overtime 4161 Part-Time Park Maintenance Worker 4162 Part Time -Leadership 4164 Part Time-Rec Aides 4165 Part Time-Senior Leader 4252 Janitorial Services Monthly maintenance-Comm. Cntr. & Restrooms 28,920 Wax & polish floors-Comm. Cntr. 6,240 Monthly maintenance-Annex 4259 Mechanical Maintenance 4260 General Maintenance Weed Abatement Services 3,500 Pest Control 800 Alarm, Fire, CCTV System Monitoring 4,000 Fire Supression System Inspection & Monitoring 1,400 Charbroiler Fee-SCAQMD 220 Health Permit Fee-Concession Stand 280 Control Link Fee-Musco 400 Industrial Waste Pumping Service & Fees 101 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare 4360 Other Insurance 4415 Vehicle Operation Cans (Gasoline for hand powered equipment) Chevrolet Silverado (New) Unit 119 (2002 Ford F-150 CNG Truck)-Natural Gas Scheduled preventive maintenance/mechanical repairs (estimated) 4420 Fares & Subsistence CPRS Conference-Ontario 4425 Memberships/Subscription Park Maintenance Lead Worker-CPRS (Park Operations) 4435 Utilities Edison International (estimated) Southern California Gas (estimated) Cal-American Water/Sunnyslope Water (estimated) 4440 Telephone Local & long distance service (estimated) Cellular phones $250/mo x 12 mo 4455 Uniforms Maintenance personnel uniforms Purchase of Park & Recreation personnel staff shirts 102 1,500 1,500 1,000 75,000 5,000 Miscellaneous office supplies 4465 Special Department Supplies Miscellaneous supplies Replace faded and missing aluminum signs throughout the parks 4490 Training 4510 Maintenance & Repair Water irrigation system maintenance & repair Vandalism repairs General plumbling & electrical repairs LandScape materials-plants & trees General repairs 4530 Special Equipment Maintenance 23,000 2,000 Maintenance & repairs to !awnmowers, edgers, & other power equipment 4550 Small Tools Shovels, rakes, brooms and genera! tool replacement 4580 Equipment Rental 103 3,000 4,000 3,500 8,000 Personnel Salaries 4122 Director of Parks & Recreation (30%) 40,915 4175 Deputy Director of Parks & Rec (20%) 18,720 4123 Parks & Recreation Supervisor (40%) 30,S90 4124 Administrative Coordinator (25%) 18,780 4136 Park Maintenance Worker (1) 45,710 4137 Park Maintenance Worker (2) 45,710 4138 Park Maintenance Worker (3) 4140 Park Maintenance lead Worker 4150 Overtime 4161 Part-Time Park Maintenance Worker 4162 Part Time -Leadership 4164 Part Time -Rec Aides 4165 Part Time-Senior Leader 4252 Janitorial Services Monthly maintenance-Comm. Cntr. & Restrooms 29,400 Wax & polish floors-Comm. Cntr. 7,200 Monthly maintenance -Annex 4259 Mechanical Maintenance 4260 General Maintenance Weed Abatement Services 3,500 Pest Control 800 Alarm, Fire, CCTV System Monitoring 4,000 Fire Supression System Inspection & Monitoring 1,400 Charbroiler Fee-SCAQMD 220 Health Permit Fee -Concession Stand 280 Control Link Fee-Musco 400 Industrial Waste Pumping Service & Fees 104 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare 4360 Other Insurance 4415 Vehicle Operation Cans (Gasoline for hand powered equipment) Chevrolet Silverado (New) Unit 119 (2002 Ford F-150 CNG Truck)-Natural Gas Scheduled preventive maintenance/mechanical repairs {estimated) 4420 Fares & Subsistence CPR~ Conference -Ontario 4425 Memberships/Subscription Park Maintenance Lead Worker-CPRS (Park Operations) 4435 Utilities Edison International (estimated) Southern California Gas (estimated) Cal-American Water/Sunnyslope Water (estimated) 4440 Telephone Local & long distance service (estimated) Cellular phones $250/mo x 12 mo 4455 Uniforms Maintenance personnel uniforms Purchase of Park & Recreation personnel staff shirts 105 1,500 1,500 1,000 70,000 7,500 Miscellaneous office supplies 4465 Special Department Supplies Miscellaneous supplies 4490 Training 4510 Maintenance & Repair Water irrigation system maintenance & repair Vandalism repairs General plumbling & electrical repairs Landscape materials-plants & trees General repairs 4530 Special Equipment Maintenance Maintenance & repairs to lawn mowers, edgers, & other power equipment 4550 Small Tools Shovels, rakes, brooms and general tool replacement 4580 Equipment Rental 106 3,000 4,000 3,500 9,000 PARKS & RECREATION Program: Trees & Parkways Account: 47-970-83 STATEMENT OF PURPOSE To provide the resources necessary to maintain the City's urban forest consisting of approximately 5,500 trees in the ROW. STAFFING SUMMARY Director of Parks & Recreation Deputy Dir of Parks & Recreation P & R Admin Coordinator Tree Trimmer-Leadworker Tree Trimmer Part-Time Maintenance Helper BUDGET SUMMARY Personnel Costs FUNDING SOURCES Lighting & Landscape District State Recycling Fund Gas Tax Fund KEY PROGRAM GOALS ACTUAL 2011-12 366,509 97,313 118,490 PROPOSED PROPOSED 2013-14 2014-15 0.15 0.30 0.00 0.20 0.10 0.25 1.00 1.00 2.00 2.00 0.48 0.48 3.73 4.23 PROPOSED PROPOSED 2013-14 2014-15 213,330 270,155 346,065 380,875 $ 559,395 $ 651,030 PROPOSED PROPOSED 2013-14 2014-15 434,495 520,585 124,900 130,445 $ 559,395 $ 651,030 1. Provide comprehensive tree maintenance services including inspection, trimming, removal, and planting. 2. Coordinate contract landscape maintenance services for street medians. 3. Manage private service contracts relative to Trees and Parkways. 4. Evaluate and respond to citizen tree maintenance service requests. 5. Provide 24-hour emergency tree maintenance services. KEY WORKLOAD MEASURES Citizen requests received and processed. Trees trimmed 1/. Trees planted 2/. Meetings with private contractors to insure compliance. FOOTNOTES: 1/ Includes trimming by City crew and contract crew for FY 2013·14. 2/ Includes plantings by City crew and contract crew for FY 2013-14 107 PROPOSED PROPOSED 2013-14 2014-15 500 1,000 250 12 600 1,000 100 12 EXPENDITURE DETAIL PERSONNEL ACCT. 4122 Director of Parks & Recreation 4175 Deputy Dir of Parks & Recreation 4124 P & R Admin Coordinator 4141 Tree Trimmer 4142 Tree Trimmer 4143 Tree Trimmer Lead Worker 4150 Overtime 4161 Part-Time Mtnc. Worker 4190 Allocated OPERATING EXPENSES ACCT. 4254 Tree Trimming 4260 General Maintenance 4261 Tree Removal 4264 Median Maintenance 4310 Optional Benefits Program 4320 Health Insurance 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4415 Vehicle Operation 4420 Fares & Subsistence 4425 Memberships/Subscriptions 4435 Utilities 4440 Telephone 4455 Uniforms 4465 Special Dept. Supplies 4490 Training 4510 Maintenance & Repair 4530 Special Equipment Maint. 4550 Small Tool Replacement 4580 Equipment Rental 4660 Tree Planting ACCOUNT MODIFICATIONS Total: ACTUAL 2011-12 12,889 6,290 54,779 32,287 57,663 3,381 ACTUAL 2011-12 87,320 185 39,830 33,306 18,577 180 41,285 1,297 923 1,194 448 235 511 46 30,000 I "i~~,~~~~l! I 32,000 1; 2,670 31,300 42,130 1,565 1 <' '<. " 6,500 14,500 875 Represents a minimum 10% variance{+/-) between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ACCT. 4150 Adjustment(+) due to policy changes regarding camp time. 4161 Adjustment (+) reflects cost for additional hours for part time staff. 4261 Adjustment(+) for additional tree removals due to 2011 windstorm. 4264 Adjustment(-) due to reduction in cost for median maintenance due to Rosemead Blvd. construction. 4420 Staff not budgeted to attend conference. 4435 Adjustment(+) reflects true need based on previous year. 4465 Adjustment{+) for required road signs and rigging system. 4490 Additional funds for training of staff consistent with strategic plan. 4580 Adjustment(-) based on true need. 4660 Adjustment(+) for additional tree plantings due to 2011 windstorm. 108 PARKS & RECREATION Program: Account: PROPOSED 2013-14 20,065 7,085 56,860 48,600 62,770 3,500 14,450 $ 213,330 PROPOSED 2013-14 80,000 800 60,000 28,500 2,670 35,525 42,635 1,840 9,345 15,000 300 45,000 1,500 1,500 4,000 1,000 2,000 1,500 200 250 5,000 7,500 $ 346,065 Trees & Pkwys 47-970-83 PROPOSED Z014-15 40,915 18,720 18,785 57,970 51,530 64,000 3,500 14,735 $ 270,155 PROPOSED 2014-15 85,000 800 35,000 60,000 3,085 44,735 53,665 2,345 12,245 15,000 350 45,000 1,500 1,500 2,500 1,000 2,000 2,000 400 250 5,000 7,500 $ 380,87S Personnel Salaries Director of Parks & Recreation (15%) Administrative Coordinator (10%) Tree Trimmer (1) ($28,430 Funded w/Gas Tax) Tree Trimmer (2) ($24,300 Funded w/Gas Tax) 4122 4124 4141 4142 4143 Tree Trimmer Leadworker ($31,385 Funded w/Gas Tax) (50% of Tree Trimmers salary will be funded with Gas Tax funds) 4150 Overtime After hours service/emergency calls 4161 Part-Time Maintenance Worker 20 hrs/wk x SO wks x $14.45 4254 Tree Trimming Scheduled Citywide tree maintenance-4 year trim cycle-2 districts per year Trim Ficus Trees once per year (Las Tunas and Temple City Blvd) 4260 General Maintenance Chemical eradication services (estimated) 4261 Tree Removal Removal of dead, diseased or hazardous trees Debris removal and replace with clean fill dirt 100 trees x $95 per site 4264 Median Maintenance Baldwin and Santa Anita Avenues, Rosemead Boulevard and Las Tunas Drive-Lower Azusa median maintenance (watering cost included) 4310 Optional Benefits Program (SO% ofTree Trimmers benefits= $1,235 will be funded with Gas Tax funds) 4320 Health Insurance Medical1 dental and vision (SO% ofTree Trimmers benefits= $16,540 will be funded with Gas Tax funds) 4340 PERS Retirement (50% ofTree Trimmers benefits= $18,355 will be funded with Gas Tax funds) 109 20,065 7,085 56,860 48,600 62,770 Medicare (50% of Tree Trimmers benefits= $765 will be funded with Gas Tax funds) 4360 Otherlnsurance (50% ofTree Trimmers benefits= $3,890 will be funded with Gas Tax funds) 4415 Vehicle Operation Estimated fuel consumption (Unit 101, 104, 105, 106, 107, 109) Tire replacement, extraordinary repairs & scheduled preventative maintenance Required annual safety inspection for Unit 105, including dielectric test Tractor servicing 4425 Memberships/Subscriptions International Society of Arborist (ISA) Society of Municipal Arborist 4435 Utilities Edison International {estimated) Southern California Water (estimated) Cal-American Water (estimated Sunnyslope Water {estimated) Corporation Yard Edison International (estimated) Southern California Gas (estimated) Southern California Water {estimated) 4440 Telephone AT & T-local and long distance service {estimated) Cell phone usage {lead Tree Trimmer and two Tree Trimmers) additional cell phone accessories 4455 Uniforms Tree Maintenance Personnel uniforms 4465 Special Department Supplies Safety equipment Saws, chain saws, saw chains, bars and oil Rope, gloves, batteries Tree stakes, ties, shovels, rakes, and brooms Various required road signs Rigging system 110 4490 Training Training workshops, seminars, conferences and related reference materials Training for Class B Driver's license 4510 Maintenance-& Repair Water irrigation system repairs {estimated) Organic landscape material for Las Tunas Drive La Rosa Maintenance Facility (50% of estimated costs) Replace tree well lights on Las Tunas Drive one time per year 4530 Special Equipment Maintenance Maintenance and repair chain saw, hedge trimmer, motorized equipment brush chipper belt & blade sharpening, hedge trimmer, hydraulic tool, generator Annual AQMD permit fee required for brush chipper operation 4550 Small Tool Replacement 4580 Equipment Rental Safety signal unit 4660 Tree Planting Replacement trees for removals resulting from disease, storm damage, natural deterioration, citizen service requests and community development projects 4960 Administrative Charges Reimbursement for general fund direct and indirect costs associated with managing the program budget 111 4122 4175 4124 4141 4142 4143 Personnel Salaries Director of Parks & Recreation (30%) Deputy Dir of Parks & Recreation (20%) Administrative Coordinator (25%) Tree Trimmer (1) ($28,985 Funded w/Gas Tax) Tree Trimmer (2) ($25,765 Funded w/Gas Tax) Tree Trimmer Leadworker ($32,000 Funded w/Gas Tax) (50% of Tree Trimmers salary will be funded with Gas Tax funds) 4150 Overtime After hours service/emergency calls 4161 Part-Time Maintenance Worker 20 hrs/wk x 50 wks x $14.73 4254 Tree Trimming Scheduled Citywide tree maintenance-4 year trim cycle-2 districts per year Trim Ficus and Palm trees once per year 4260 General Maintenance Chemical eradication services (estimated) 4261 Tree Removal Removal of dead, diseased or hazardous trees Debris removal and replace with dean fill dirt 100 trees x $95 per site 4264 Median Maintenance Baldwin and Santa Anita Avenues, Rosemead Boulevard and Las Tunas Drive-Lower Azusa median maintenance (watering cost included) 4310 Optional Benefits Program (50% ofTree Trimmers benefits= $1,235 will be funded with Gas Tax funds) 4320 Health Insurance (50% ofTree Trimmers benefits= $18,425 will be funded with Gas Tax funds) Medical, dental and vision 4340 PERS Retirement (50% ofTree Trimmers benefits= $18,930 will be funded with Gas Tax funds) 112 40,915 18,720 18,785 57,970 51,530 64,000 (50% of Tree Trimmers benefits = $795 will be funded with Gas Tax funds) 4360 Other Insurance {50% of Tree Trimmers benefits= $4,310 will be funded with-Gas Tax funds) 4415 Vehicle Operation Estimated fuel consumption (Unit 101, 104, 105, 106, 107, 109) Tire replacement, extraordinary repairs & scheduled preventative maintenance Required annual safety inspection for Unit 105, including dielectric test Tractor servicing 4425 Memberships/Subscriptions International Society of Arborist (ISA) Society of Municipal Arborist 4435 Utilities Edison International (estimated) Southern California Water (estimated) Cal-American Water (estimated Sunnyslope Water (estimated) Corporation Yard Edison International (estimated) Southern California Gas (estimated) Southern California Water (estimated) 4440 Telephone AT & T-local and long distance service (estimated) Cell phone usage (Lead Tree Trimmer and two Tree Trimmers) additional cell phone accessories 4455 Uniforms Tree Maintenance Personnel uniforms 4465 Special Department Supplies Safety equipment Saws, chain saws, saw chains, bars and oil Rope, gloves, batteries Tree stakes, ties, shovels, rakes, and brooms Road cones 113 Training workshops, seminars, conferences and related reference materials Training for Class B Driver's License 4510 Maintenance & Repair Water irrigation system repairs (estimated) Organic landscape material for Las Tunas Drive La Rosa Maintenance Facility (SO% of estimated costs) Replace tree well lights on Las Tunas Drive one time per year 4530 Special Equipment Maintenance Maintenance and repair chain saw, hedge trimmer, motorized equipment brush chipper belt & blade sharpening, hedge trimmer, hydraulic tool, generator Annual AQMD permit fee required for brush chipper operation 4550 Small Tool Replacement 4580 Equipment Rental Safety signal unit 4660 Tree Planting Replacement trees for removals resulting from disease, storm damage, natural deterioration, citizen service requests and community development projects 4960 Administrative Charges Reimbursement for general fund direct and indirect costs associated with managing the program budget 114