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HomeMy Public PortalAbout4.4 - CDD - PlanningDEPARTMENT SUMMARY 125,000 91% RESOURCES ALLOCATED Personnel Costs Operating Expenses Total: PROGRAM FINANCING General Fund Community Redevelopment Agency (CRA) CDBG EECBG Total: COMMUNITY DEVELOPMENT • General Fund ACTUAL 2011-12 610,982 421,755 $ 1,032,737 989,990 - 21,381 21,366 $ 1,032,737 115 Program 53: Planning Guide physical & economic develeopment Program 54: Building Building permiting and inspection Program 55: Housing Preserve and improve housing FY 2013-14: Pro osed Resources Allocated 698,050 ADOPTED ESTIMATED 2012-13 2012-13 533,275 490,075 1,081,350 806,420 $ 1,614,625 $ 1,296,495 1,211,375 1,055,205 -- 299,015 137,055 104,235 104,235 $ 1,614,625 $ 1,296,495 • Personnel Costs • Operating Expenses 49% PROPOSED 2013-14 PROPOSED 2014-15 661,670 687,915 698,050 684,420 $ 1,359,720 $ 1,372,335 1,234,720 1,247,335 125,000 125,000 $ 1,359,720 $ 1,372,335 9.19 9.19 9.19 9.19 (This page intentionally left blank) 116 Program: Account: Planning 01-930-S3 STATEMENT OF PURPOSE The Planning program ensures development is consistent with the adopted General Plan, encourages commercial revitalization and ensures a high quality of life for the community. STAFFING SUMMARY Receptionist 1/ Community Dev Director Community Dev Manager Planning Manager Secretary-Comm. Dev Associate Planner (1) 2/ Associate Planner (2) Management Analyst Part-Time Positions BUDGET SUMMARY Personnel Costs KEY PROGRAM GOALS 1. General Plan and Housing Element Update. 2. Improve· Development and Design Standards for Commercial and Industrial Zones including a Sign Code Update. 3. Historic Resources Survey/Historic Preservation Ordinance. 4. Ongoing Implementation of the Fa~ade Improvement Program. 5. Adopt CEQA Guidelines KEY WORKLOAD MEASURES Planning Commission reports reviewed and approved. City Council reports reviewed and approved. Planning related inquiries resolved at public counter or via telephone/e-mail. Planning Commission cases processed (CUPs, ZVs, subdivisions, etc.). Site Plan Reviews processed. Sign Permits processed. Banner Permits processed. Fa~ade Improvement cases processed. Ordinances adopted. Major studies and/or procedures developed and implemented, i.e. Design Review procedures. and Historical Resources Survey. 117 PROPOSED PROPOSED 2023·14 2014-15 ------------------------~~ $ 622,730 $ 617,11S PROPOSED PROPOSED 2013-14 2014-15 40 30 so 20 3,800 s,ooo 30 30 1SO 2SO 70 70 so so s 1S 3 2 s s COMMUNITY DEVELOPMENT Program: Account: EXPENDITURE DETAIL PERSONNEL 4117 Community Dev Director 4118 Community Dev Manager 4118 Planning Mananger 4119 Secretary-Comm. Dev 4148 Associate Planner (1) 4149 Associate Planner (2) 4116 Receptionist 4173 Management Analyst 4150 Overtime 4161 Part Time OPERATING EXPENSES ACCT. 4216 Contract Service-Public 4231 Prv/Spc Contract Services 4310 Optional Benefits Program 4320 Health Insurance 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4244 Legal Services 4405 Mileage Reimbursement 4410 Meeting Expense 4415 Vehicle Operation 4420 Fares & Subsistence 4425 M em berships/Subscripti ons 4440 Telephone 4445 Printing 4450 Postage 4465 Special Dept Supplies 4470 Legal Advertising 4490 Training 4530 Special Equipment Maint 4650 ACCOUNT MODIFICATIONS Represents a minimum 10% variance(+/-} between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ACCT. 4216 Adjustment{-) reduced use of LA County for track map reviews. 4310 Adjustment{+) increase due to new or reallocated positions. 4320 Adjustment{+) increase due to new or reallocated positions. 4340 Adjustment(+) increase due to new or reallocated positions. 4350 Adjustment{+) increase due to new or reallocated positions. 4360 Adjustment{+) increase due to new or reallocated positions. 4405 Adjustment(+) increase due to new positions. 4420 Adjustment {+) increase due to new positions and need to provide training for staff to meet project needs. 4425 Adjustment(-) reduction based on staffing levels and membership needs. 4465 Adjustment (+) increase due to replacement of a printer and two chairs. 4470 Adjustment{-) reduction due to decreasing estimate based on actual money spent this budget year. 4490 Adjustment(-) reduction due to reallocation of money to Fares and Subsistenance Account. Planning 01-930-53 4650 Adjustment (-) reduction due to ongoing revision to program, which needs to be complete prior to allocating money for this account. 118 Personnel Salaries 4117 Community Development Director (25%) 4118 Planning Manager (60%) 4119 Secretary (40%) 4148 Associate Planner (1) 4149 Associate Planner (2) 4116 Receptionist (20%) 4173 Management Analyst (75%) 4150 Overtime These funds are used to pay for the Planning Secretary's attendance at all Planning Commission meetings. Additionally, this account would pay the two Associate Planners for their attendance at meetings. 4161 Part Time Management Analyst ($20.45/hr x 35hrs/wk x 52 wk/yr) Office Assistant (max. 3 hrs/day X 5 days x 52 wk X $18.98/hr.) 4216 Contract Services -Public These funds are used to pay for LA County to plan check fees Tentative Tract & Parcel Maps (reimbursable) 4231 Prv/Spc Contract Services These funds are used to pay far various on-call consultants, could include Architectural peer review, landscape Architecture peer review, signage consultant, General Planning/CEQA services, and grant application assistance Consulting Project Manager 4310 Optional Benefits Program 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare 119 33,440 70,445 24,145 73,395 73,395 8,665 31,905 50,000 4405 Mileage Reimbursement Auto allowance per Contract Agreement for CD Director Staff use of personal vehicles for City business 4410 Meeting Expense These funds are used to pay for various meetings, including public outreach for strategic plans and general plan update, luncheons and sessions which may be attended bv Staff. 4415 Vehicle Operation Fuel, Preventive Maintenance and Repair 4420 Fares & Subsistence Planning Commissioners to attend conferences as approved by the Community Development Director (up to 3) Community Development Director attendance of League of Cities and APA Conferences Staff attendance at conferences as approved by the Director Typical conferences include the Cal. Chapter of the American Planning Association in September or October, the League of Cal. Cities Planner's Institute in March, National American Planning Association Conference in April, The California Preservation Conference in May, and the League of California Cities Conference in September. 4425 Memberships/Subscriptions Annual membership in the American Planning Association (APA) and American Institute of Certified Planners (AICP) Community Development Director (APA and AICP) Planning Manager (APA and AICP) Associate Planners (2) Planning Commissioners 4440 Telephone Cellular telephone for Community Development Director 4445 Printing Plotter Supplies 120 4,500 3,000 3,900 660 620 680 250 4450 Postage Business License renewals, notices, and licenses (est. of 1,850 mailings x 47 cents x 2) plus business license late notices. 4465 Special Department Supplies Black and White Printer Office Chairs I Other Supplies for new positions Supplies used during the planning process 4470 Legal Advertising Planning department legal notices on public hearing items 4490 Training Staff Training (as approved by the Community Development Director) Single full or partial day courses providing specialized training and information on new State Legislation, urban design, management seminars and similar focused sessions. Courses and seminars include those sponsored by APA, California Preservation Foundation, League of California Cities, and the University of California, UC Extension. 121 500 1,800 (This page intentionally left blank) 122 Personnel Salaries 4117 Community Development Director (25%) 4118 Planning Manager (60%) 4119 Secretary (40%) 4148 Associate Planner (1) 4149 Associate Planner (2) 4116 Receptionist (20%) 4173 Management Analyst (75%) 4150 Overtime These funds are used to pay for the Planning Secretary's attendance at all Planning Commission meetings. AdditionallyJ this account would pay the two Associate Planners for their attendance at meetings. 4161 Part Time Management Analyst ($21.68/hr x 35hrs/wk x 52 wk/yr) Office Assistant (max. 3 hrs/day X 5 days x 52 wk X $19.35/hr.) 4216 Contract Services-Public These funds are used to pay for LA County to plan check fees Tentative Tract & Parcel Maps (reimbursable) 4231 Prv/Spc Contract Services These funds are used to pay for various on-call consultantsJ could include Architectural peer review, landscape Architecture peer review, sign age consultant General Pfanning/CEQA services, and grant application assistance 4310 Optional Benefits Program 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare 123 34,095 71,825 24,620 77,825 77,825 9,190 33,830 50,000 4405 Mileage Reimbursement Auto allowance per Contract Agreement for CD Director Staff use of personal vehicles for City business 4410 Meeting Expense These funds are used to pay for various meetingsJ including public outreach for strategic plans and general plan update, luncheons and sessions which may be attended bv Staff. 4415 Vehicle Operation Fuel, Preventive Maintenance and Repair 4420 Fares & Subsistence Planning Commissioners to attend conferences as approved by the Community I Director (up to 3) Community Development Director attendance of League of Cities and APA Conferences Staff attendance at conferences as approved by the Director Typical conferences include the Cal. Chapter of the American Planning Association in September or October, the League of Cal. Cities Planner's Institute in March, National American Planning Association Conference in April, The California Preservation Conference in May, and the League of California Cities Conference in September. 4425 Memberships/Subscriptions Annual membership in the American Planning Association (APA) and American Institute of Certified Planners (AICP) Community Development Director (APA and AICP) Planning Manager (APA and AICP) Associate Planners (2) Planning Commissioners 4440 Telephone Cellular telephone for Community Development Director 4445 Printing Plotter Supplies 124 4,500 3,000 3,900 660 620 680 250 Business License renewals, notices, and licenses (est. of 11850 mailings x 47 cents x 2) plus business license late notices. 4465 Special Department Supplies Supplies used during the planning process 4470 Legal Advertising Planning department legal notices on public hearing items 4490 Training StaffTraining (as approved by the Community Development Director) Single full or partial day courses providing specialized training and information on new State Legislation, urban design, management seminars and similar focused sessions. Courses and seminars include those sponsored by APA, California Preservation Foundation, League of California CitiesJ and the University of California, UC Extension. 125 500 (This page intentionally left blank) 126 COMMUNITY DEVELOPMENT Program: Building Account: 01-930-54 STATEMENT OF PURPOSE The Building program administers Building Plan Checks, Building Permit issuance and performs Building Inspections. Lomn1ur11i1 :v Dev u"''cn" Community Dev Manager 1/ Secretary-Comm. Dev 2/ Building/Housing Assistant Building Inspector Planning Manager Receptionist Management Analyst Part-Time Positions FUNDING SOURCES General Fund 4/ KEY PROGRAM GOALS ACTUAL 1. Cost savings and faster reviews through private outsourcing of plan check services. 2. Cross training of staff to provide more complete counter and permit services. 3. Building Permit Transition to eLMS (Enterprise Land Management System). 4. Improve overall coordination with Community Preservation and Planning. KEY WORKLOAD MEASURES Permits issued Inspections conducted Building related inquiries resolved at public counter or via telephone/e-mail Over the counter plan checks Address changes processed FOOTNOTES: 1/ Reorganization and additional staff/duties allocation. 2/ Reorganization and additional staff/duties allocation. 3/ Coverage for Building Inspector. PROPOSED PROPOSED 2013-14 2014-15 ------------------259,370 268,035 308,120 315,500 $ 567,490 $ 583,535 PROPOSED PROPOSED 2013-14 2014-15 ------------------567,490 583,535 $ 567,490 $ 583,535 PROPOSED PROPOSED 2013-14 2014-15 600 2,100 1,040 40 20 800 2,600 8,000 150 10 4/ Building plan check and permit fees totally offset the cost of building and construction-related services. 127 COMMUNITY DEVELOPMENT EXPENDITURE DETAIL PERSONNEL ACCT. 4117 Community Dev Director 4118 Community Dev Manager 4118 Planning Manager 4119 Secretary-Comm. Dev 4120 Building/Housing Assistant 4131 Building Inspector 4116 Receptionist 4173 Management Analyst 4150 Overtime 4161 PartTime 4190 Allocated Benefits OPERATING EXPENSES ACCT. 4213 LA CO-Bldg & Safety 4217 LA CO-Industrial Waste 4231 Prv/Spc Contract Services 4310 Optional Benefits Program 4320 Health Insurance 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4415 Vehicle Operation 4425 Memberships/Subscriptions 4440 Telephone 4455 Uniforms 4465 Special Dept Supplies 4490 ACCOUNT MODIFICATIONS 114,585 14,758 78,835 Represents a minimum 10% variance{+/-) between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ACCT. 4213 Adjustment(-) reduction due to moving plan checks in-house. 4231 Adjustment(+) increase due to moving plan checks in-house. 4310 Adjustment(+) increase due to new or reallocated positions. 4320 Adjustment(+) increase due to new or reallocated positions. 4340 Adjustment(+) increase due to new or reallocated positions. 4350 Adjustment{+) increase due to new or reallocated positions. 4360 Adjustment(+) increase due to new or reallocated positions. 4455 Adjustment(-) reduction based on reallocation to Special Department Supplies Account. 4465 Adjustment(+) increase based on reallocation from Uniforms Account. 4490 Adjustment{+) increase due to staff certification needs. 128 Program: Account: PROPOSED 2013-14 26,755 46,960 36,215 51,305 60,570 8,665 10,635 750 17,515 $ 259,370 PROPOSED 2013-14 25,000 15,000 160,000 2,710 41,420 46,710 3,745 9,660 750 275 350 500 2,000 $ 308,120 $ $ Building 01-930-54 PROPOSED 2014-15 27,280 47,885 36,925 52,310 64,225 9,190 11,275 750 18,195 268,035 PROPOSED 2014-15 25,000 15,000 160,000 2,710 46,115 48,30S 3,870 10,625 1 750 275 350 500 2,000 315,500 4117 4118 4119 4120 4131 4116 Personnel Salaries Community Development Director (20%) Planning Manager (40%) Secretary-Comm Dev (60%) Building/Housing Assistant (85%) Building Inspector (80%) Receptionist (20%) 4173 Management Analyst (25%) 4150 Overtime 4161 Part Time Management Analyst ($20.45/hr x 16hrs/wk x 52 wk/yr) Temporary vacation relief, emergency sick leave and Friday coverage for Building/Housing Assistant and Building Inspector. 4213 LA Co-Bldg & Safety The City has contracted with LACO DPW building division to perform building plan checks. These charges are reimbursable costs, therefore, the budgeted amount is off- set by fees colfected from applicants. The amount is being reduced by bring all plan checks in-house, which will provide greater customer service and better staff coordination. 4217 LA Co-Industrial Waste This category covers the cost of industrial Waste licensing inspections. Industrial waste fees have been adopted to offset these costs. 4231 Prv/Spc Contract Services The City has contracted with Transtech to perform building plan checks which are off- set by collected fees. The increase is due to bringing all plan checks in-house with contractorf Transtech Engineersf instead of sending them to LA County. Also provides for the City Engineer/Plan Checker to be available on-site 3 days a week. (Will be off 4310 Optional Benefits Program 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 129 26,755 46,960 36,215 51,305 60,570 8,665 17,015 sao 4360 Other Insurance 4415 Vehicle Operation Fuel and Repairs for Building Inspector vehicle 4425 Membership/Subscriptions California Building Official /Inspector 4440 Telephone Cell phone for Building Inspector (will be transitioning to communication on 4465 Special Department Supplies Address folders, tags for construction plan and miscellaneous building supplies 4490 Training Certification and training for permit tech and building inspector 130 4117 4118 4119 4120 4131 4116 Personnel Salaries Community Development Director (20%) Planning Manager (40%) Secretary-Comm Dev (60%) Building/Housing Assistant (85%) Building Inspector (80%) Receptionist (20%) 4173 Management Analyst (25%) 4150 Overtime 4161 Part Time Management Analyst ($21.26/hr x 16hrs/wk x 52 wk/yr) Temporary vacation relief, emergency sick leave and Friday coverage for Building/Housing Assistant and Building Inspector. 4213 lA Co-Bldg & Safety The City has contracted with LACO DPW building division to perform building plan checks. These charges are reimbursable costs, therefore, the budgeted amount is off- set by fees collected from applicants. The amount is being reduced by bring all plan checks in-house, which will provide greater customer service and better staff coordination. 4217 lA Co-Industrial Waste This category covers the cost of industrial waste ficensfng inspections. Industrial waste fees have been adopted to offset these costs. 4231 Prv/Spc Contract Services The City has contracted with Transtech to perform building plan checks which are off- set by collected fees. The increase is due to bringing all plan checks in-house with contractor., Transtech Engineers, instead of sending them to LA County. Also provides for the City Engineer/PIOn Checker to be available on-site 3 days a week. (Will be 4310 Optional Benefits Program 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 131 27,280 47,885 36,925 52,310 64,225 9,190 17,695 500 4360 Other Insurance 4415 Vehicle Operation Fuel and Repairs for Building Inspector vehicle 4425 Membership/Subscriptions California Building Official/Inspector 4440 Telephone Cell phone for Building Inspector (will be transitioning to communication on 4465 Special Department Supplies Address folders, tags for construction plan and miscellaneous building supplies 4490 Training Certification and training for permit tech and building inspector 132 COMMUNITY DEVELOPMENT Program: Housing Account: 01-930-55 STATEMENT OF PURPOSE The Housing program implements programs to preserve and improve the City's affordable Housing stock, and also implements programs to provide energy improvements to the general housing stock citywide. ACTUAL STAFFING SUMMARY 2011-12 Accountant 0.15 Community Dev Director 1/ 0.05 Comm Dev Manager 2/ 0.00 Secretary-Comm Dev 3/ 0.10 Building/Housing Asst 0.15 Building Inspector 0.20 Associate Planner 4/ Total: BUDGET SUMMARY Total: $ ACTUAL FUNDING SOURCES 2011-12 General Fund 5/ 86,459 CDBG 6/ EECBG 7 PROPOSED 2013-14 0.00 0.05 0.00 0.00 0.15 0.20 0.00 0.40 PROPOSED 2013-14 30,885 138,615 169,500 PROPOSED 2013-14 44,500 125,000 $ PROPOSED 2014-15 0.00 0.05 0.00 0.00 0.15 0.20 0.00 0.40 PROPOSED 2014-15 32,105 139,580 171,685 PROPOSED 2014-15 46,685 125,000 Total: $ 169,500 $ 171,685 KEY PROGRAM GOAlS 1. Coordinate with CRA {Community Redevelopment Agency) to update and improve affordable housing strategy and programs. 2. Implement Housing Program and other CDBG funded programs or projects. 3. Re-evaluate housing programs due to dissolution of the redevelopment agency, such as Brush with Kindness Program. 4. Implement EECBG grant program for residential energy efficiency improvements. KEY WORKlOAD MEASURES Home Improvement Project loans administered. Brush with Kindness grants administered. EECBG grants administered. FOOTNOTES: 1-4/ Reorganization and additional staff/duties allocation. 5/ Former CRA reimbursement-TBD. PROPOSED PROPOSED 2013-14 2014-15 10 5 20 10 0 10 6/ Costs for implementing Housing programs will be reimbursed by CDBG (Community Development Block Grant) funds-TBD. 7 I $120,000 of costs for implementing Housing programs will be reimbursed by EECBG (Energy Efficiency and Conservation Block Grant) funds. 133 EXPENDITURE DETAIL PERSONNEL ACCT. 4114 Accountant 4117 Community Dev Director 4119 Secretary-Comm Dev 4120 Building/Housing Asst 4131 Building Inspector 4190 Allocated Benefits OPERATING EXPENSES ACCT. 4231 Prv/Spc Contract Services 4310 Optional Benefits Program 4320 Health Insurance 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4405 Mileage Reimbursement 4410 Meeting Expense 4465 Special Dept Supplies 4930 Housing Rehab Loans 4934 Brush with Kindness 4935 Grant Expense 4936 EECBG Grant e ACCOUNT MODIFICATIONS Total: Total: ACTUAL 2011-12 11,436 6,445 5,593 8,699 ACTUAL 2011-12 25,758 21 ADOPTED 2012-13 11,675 6,560 5,915 8,875 14,510 ADOPTED 2012-13 100,000 535 6,620 10,560 700 1,495 so 100 200 299,015 36,000 COMMUNITY DEVELOPMENT ESTIMATED 2012-13 11,675 6,560 5,915 8,875 14,510 ESTIMATED 2012-13 105,210 535 6,620 10,560 700 1,495 31,845 36,000 Program: Account: Housing 01-930-55 Represents a minimum 10% variance(+/-) between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ACCT. 4231 Adjustment(-) the unallocated reserves will be encumbered befoe June 30, 2013 4310 Adjustment(+) increase due to new or reallocated positions. 4320 Adjustment(+) increase due to new or reallocated positions. 4340 Adjustment(+) increase due t o new or reallocated positions. 4350 Adjustment(+) increase due to new or reallocated positions. 4360 Adjustment(+) increase due t o new or reallocated positions. 4934 Adjustment(-) the program has only been authorized for one year. 4936 Adjustment(-) the EECBG funds have been expended. 134 4117 4120 4131 4231 Personnel Salaries Community Development Director (5%) Building/Housing Assistant (15%) Building Inspector (20%) Prv/Spc Contract Services C14-05 Lead-Based Paint Abatement and Asbestos Testing & Removal (CDBG Funding). Total allocation for this program is $25,000 ($20,000 for Contract Services and $5,000 for Program Administration) 4310 Optional Benefits Program 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare 4360 Other Insurance 4405 Mileage Reimbursement 4410 Meeting Expense 4465 Special Department Supplies Film, photos and developing, vellum, tracing paper, markers, lettering, tape, foam, transparencies, core boards, microfiche supplies, etc. 135 25,000 6,690 9,055 15,140 4930 Housing Rehab loans C14-03 This category provides funds for major rehabilitation projects which are funded by a loan to the homeowner. Individual loans may not exceed $25,000 however, no payment is required until the the property is sold or there is a change oftitle. During the FY 2013-2014, it is anticipated that 4 homeowner rehabilitation projects will be funded by CDBG Total allocation for this program is $100,000 ($80,000 for Contract Services and $20,000 for Program Administration) 136 4117 4120 Personnel Salaries Community Development Director (5%) Building/Housing Assistant (15%) 4131 Building Inspector (20%) 4231 Prv/Spc Contract Services C15-05 Lead-Based Paint Abatement and Asbestos Testing & Removal (CDBG Funding). Total allocation for this program is $25,000 ($20,000 for Contract Services and $5,000 for Program Administration) 4310 Optional Benefits Program 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare 4360 Other Insurance 4405 Mileage Reimbursement 4410 Meeting Expense 4465 Special Department Supplies Film, photos and developing, vellum, tracing paper, markers, lettering, tape, foam, transparencies, core boards, microfiche supplies, etc. 137 25,000 6,820 9,230 4930 Housing Rehab Loans ClS-03 This category provides funds for major rehabilitation projects which are funded by a loan to the homeowner. Individual loans may not exceed $25,000 however, no payment is required until the the property is sold or there is a change of title. During the FY 2014-2015, it is anticipated that 4 homeowner rehabilitation projects will be funded by CDBG Total allocation for this program is $100,000 ($80,000 for Contract Services and $20,000 for Program Administration) 138