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Home My Public Portal About4.7 - CDD - MaintenanceDEPARTMENT SUMMARY RESOURCES ALLOCATED Personnel Costs Operating Expenses PROGRAM FINANCING General Fund 512,110 100% Total: Total: • General Fund ACTUAL 2011-12 152,640 317,782 $ 470,422 470,422 $ 470,422 213 309,935 ADOPTED 2012-13 193,065 309,190 $ 502,255 502,255 $ 502,255 MAINTENANCE Program 81: General Government Buildings Operate and maintain City buildings. Program 82: Parking Facilities Maintain City public pa rking lots. Program 84: Graffiti Abatement Graffiti cleanup response. ESTIMATED 2012-13 169,065 351,850 $ 520,915 520,915 $ 520,915 $ • Personnel Costs • Operating Expenses 202,175 39% PROPOSED 2013-14 202,175 309,935 512,110 PROPOSED 2014-15 204,890 269,960 $ 474,850 512,110 474,850 --------------------$ 512,110 $ 474,850 4.13 4.13 4.13 4.13 (This page intentionally left blank) 214 COMMUNITY DEVELOPMENT Program: Account: General Government Buildings 01-970-81 STATEMENT OF PURPOSE Program provides the resources required to operate and maintain City Hall, Civic Center and the Emergency Operations Center, which includes comprehensive mechanical and janitorial services, general facility maintenance, and utility systems. STAFFING SUMMARY Community Dev Director Maint Lead Worker Maint Worker BUDGET SUMMARY Person Costs FUNDING SOURCES General Fund KEY PROGRAM GOAlS ACTUAL 2011-12 0.10 PROPOSED PROPOSED 2013-14 2014-15 0.00 0.00 0.40 0.40 0.30 0.30 0.70 0.70 PROPOSED PROPOSED 2013-14 2014-15 45,595 45,430 242,645 206,160 $ 288,240 $ 251,590 PROPOSED PROPOSED 2013-14 2014-15 288,240 251,590 $ 288,240 $ 251,590 1. Provide comprehensive maintenance services for general government buildings and appurtenant facilities. 2. Perform scheduled facility inspections, prepare maintenance deficiency reports and coordinate appropriate corrective action 3. Develop a Facilities Master Plan to address improved maintenance, utility, and replacement cost savings. I<EY WORKLOAD MEASURES Remodel City Council Chambers. Paint City Hal!, Civic Center and Chamber of Commerce. Develop a Facilities Master P!an. Upgrade HVAC and Lighting/Controls in City facilities. Administer and monitor performance of Janitorial contract FOOTNOTES: 215 PROPOSED PROPOSED 2013-14 2014-15 100% 100% 50% 100% 100% 100% 100% 100% 100% COMMUNITY DEVELOPMENT EXPENDITURE DETAIL PERSONNEL ACCT. 4117 Community Dev Director 4139 Maint Lead Worker 4150 Overtime 4190 Allocated Benefits OPERATING EXPENSES ACCT. 4231 Prv/Spc Contract Services 4252 Janitorial Services 4259 Mechanical Maintenance 4260 General Maintenance 4310 Optional Benefits Program 4320 Health Insurance 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4425 Members hi ps/Su bscri ptions 4435 Utilities 4440 Telephone 4465 Special Dept Supplies 4505 Primrose Property Expense 4510 Maintenance & Repair 4530 Special Equipment Maint 4580 Rental ACCOUNT MODIFICATIONS ACTUAL 2011-12 ACTUAL 2011-12 36,000 19,918 39,264 2,813 405 47,495 10,326 28,589 Represents a minimum 10% variance(+/-) between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ACCT. 4425 33% increase due to increased cost for additional AV for EOC and City Hall conference rooms. 4465 9% increase due to increase in supplies required to maintain City facilities. 4510 81% increase due to increased costs associated with the physical maintenance of Cfty facilities. Program: Account: $ $ PROPOSED 2013-14 25,110 13,985 6,500 45,595 PROPOSED 2013-14 23,500 14,000 2,400 575 7,200 8,530 565 1,815 2,000 50,000 12,500 24,000 7,560 42,000 45,000 1,000 242,645 4530 24% increase due to the increased costs associated with special equipment used for the maintenance of the City's facilities. 4580 85% increase due to increased consumption of water by City staff. 4150 30% increase due to loss of availablity of compensatory time for field staff. 216 Gen. Gov. Bldgs. 01-970-81 $ $ PROPOSED 2014-15 25,600 14,830 5,000 45,430 PROPOSED 2014-15 24,000 14,000 2,400 575 8,025 8,825 585 2,010 1,500 50,000 12,500 22,000 1,000 22,000 36,200 540 206,160 4139 4146 4150 4231 4252 4259 4260 4310 4320 4340 4350 4360 Personnel Salaries Maintenance Lead Worker (40%) Maintenance Worker (30%) Overtime Private/Special Contract Services IT Master Plan Janitorial Services Janitorial Services for City Hall and Civic Center, Community Room including janitorial & special services i.e. carpet cleaning, window washing, wall cleaning, floors, etc. Mechanical Maintenance HVAC system maintenance & supplies Emergency power generator maintenance and AQMD permit General Maintenance Alarm services (City Hall, Civic Center, La Rosa Yard) Pest control services Optional Benefits Program Health Insurance Medical, dental and vision PERS Retirement Medicare Tax Other Insurance 217 25,110 13,985 Charter TV subscription for City Hall and EOC 4435 Utilities City Hall, Civic Center and EOC Edison International Southern California Gas Sunnyslope Water 4440 Telephone SBC Pac Bell-local service & cell phones (2), estimated AT & T -long distance service Telephone system maintenance and repair 4465 Special Department Supplies Lighting, water & misc. supplies Cleaning, sanitary supplies, trash liners, and paper goods Flags Mise Department Supplies 4505 Primrose Property Expense General expenses in regards to the Primrose Property 4510 Maintenance & Repair General building repairs and facility maintenance (estimated). Includes CNG Gas Equipment, mat cleaning and misc. repairs and maintenance. Maintenance of 5800 Temple City Blvd. (alarm and utilities $200/month for 10 months) 4530 Special Equipment Maintenance Radio communications equipment preventive maintenance and repair Annual fire extinguisher service Annual Defibrillator (City Hall & Civic Center) Annual Fueling Station Card Reader CTY Connect phone system Agreement 4580 Equipment Rental Water dispensers 218 4139 4146 4150 4252 Personnel Salaries Maintenance lead Worker (40%) Maintenance Worker (30%} Overtime Janitorial Services Janitorial Services for City Hall and Civic Center, Community Room including janitorial & special services i.e. carpet cleaning, window washing, wall cleaning/ floors, etc. 1~------~--------------------------------------------i'i!il'1 ~ ll:'i!. 4259 4260 4310 4320 4340 4350 4360 4425 Mechanical Maintenance HVAC system maintenance & supplies Emergency power generator maintenance and AQMD permit General Maintenance Alarm services (City Hall, Civic Center, La Rosa Yard) Pest control services Optional Benefits Program Health Insurance Medical, dental and vision PERS Retirement Medicare Tax Other Insurance Memberships & Subscriptions Charter TV subscription for City Hall and EOC 219 25,600 14,830 4435 4440 4465 4S05 4510 4530 4580 Utilities City Hall, Civic Center and EOC Edison International Southern California Gas Sunnyslope Water Telephone SBC Pac Bell-local service & cell phones (2), estimated AT & T -long distance service Telephone system maintenance and repair Special Department Supplies Lighting, water & misc. supplies Cleaning, sanitary supplies, trash liners, and paper goods Flags Mise Department Supplies Primrose Property Expense General expenses in regards to the Primrose Property Maintenance & Repair General building repairs and facility maintenance (estimated). Includes CNG Gas Equipment, mat cleaning and misc. repairs and maintenance. Special Equipment Maintenance Radio communications equipment preventive maintenance and repair Annual fire extinguisher service Annual Defibrillator (City Hall & Civic Center) Annual Fueling Station Card Reader CTY Connect phone system Agreement Equipment Rental Water dispensers 220 4,400 6,100 6,000 1,700 1,100 500 400 COMMUNITY DEVELOPMENT Program: Parking Facilities Account: 01-970-82 STATEMENT OF PURPOSE Program provides the resources required to maintain the City1s four public parking districts, which include seven vehicle parking lots. STAFFING SUMMARY Public Safety Officer Maintenance Lead Worker Maintenance Worker Public Safety & Services Manager Management Analyst Part Time BUDGET SUMMARY Personnel Costs FUNDING SOURCES General Fund KEY PROGRAM GOALS ACTUAL 2011-12 134,626 1. Provide comprehensive maintenance services for all public-parking facilities. PROPOSED PROPOSED 2013-14 2014-15 0.00 0.00 0.30 0.30 0.30 0.30 0.10 0.10 0.10 0.10 2.63 2.63 3.43 3.43 PROPOSED PROPOSED 2013-14 2014-15 156,580 159,460 40,890 37,400 $ 197,470 $ 196,860 PROPOSED PROPOSED 2013-14 2014-15 197,470 196,860 $ 197,470 $ 196,860 2. Perform scheduled parking facility inspections, identify maintenance deficiencies, and corrective action. KEY WORKLOAD MEASURES Maintain irrigation system. Inspect and maintain parking lot lighting system. FOOTNOTES: 221 PROPOSED PROPOSED 2013-14 2014-15 100% 100% 100% 100% COMMUNITY DEVELOPMENT EXPENDITURE DETAIL ACTUAL ADOPTED ESTIMATED PERSONNEL 2011-12 2012-13 2012-13 ACCT. 4132 Public Safety Officer 8,126 8,595 8,595 4135 Public Safet y & Services Manager --- 4139 Maint Lead Worker 17,743 18,465 18,465 4146 Maintenance Worker 41,436 44,015 44,015 4174 Management Analyst --- 4150 Overtime 2,908 3,200 3,200 4161 Part Time 430 74,000 50,000 4190 Allocated Benefits 25,715 -- Total: $ 96,358 $ 148,275 $ 124,275 ACTUAL ADOPTED ESTIMATED OPERATING EXPENSES 2011-12 2012-13 2012-13 ACCT. 4310 Optional Benefits Program -1,150 1,150 4320 Health Insurance -10,845 10,845 4340 PERS Retirement -15,510 15,510 4350 Medicare Tax -1,030 1,030 4360 Other Insu rance . -2,565 2,565 4415 Vehicle Operation 11,629 9,000 9,000 4420 Fares & Subsist ence -610 610 4435 Utilities 14,293 14,390 14,000 4440 Telephone 445 400 400 4455 Uniforms 1,775 4,000 4,500 4465 Special Dept Supplies 7,103 5,000 6,000 4490 Training 598 1,000 750 4510 Maintenance & Repair 1,579 3,000 3,000 4530 Special Equipment M aint 210 1,000 1,000 4550 Small Tool Replacement 636 1,000 1,000 Total: $ 38,268 $ 70,500 $ 40,260 ACCOUNT MODIFICATIONS Represents a minimum 10% variance(+/-) between the adopted FY 2012-13 and proposed FY 2013-14 budgets. ACCT. 4150 40% increase due to loss of availablity of compensatory time for field staff. 4161 8% increase due to the increase of costs incurred for PT staff. Program: Account: $ $ PROPOSED 2013-14 10,450 18,830 13,985 4,255 4,500 104,560 156,580 PROPOSED 2013-14 660 8,555 10,070 2,205 4,095 9,000 14,390 400 4,100 6,000 1,000 4,000 1,000 1,000 40,890 4465 20% increase due to increase costs associated with supplies required to maintain the City's parking facilities. 4510 33% increase due to the anticipated retrofit of lighting in the City's parking lots. 222 Parking Facilities 01-970-82 PROPOSED 2014-15 11,080 19,200 14,830 4,510 3,200 106,640 $ 159,460 PROPOSED 2014-15 660 9,530 10,515 2,265 4,700 5,000 15,000 400 4,000 7,000 1,000 3,000 1,000 1,000 $ 37,400 4135 4139 4146 4174 Personnel Salaries Public Safety & Services Manager (10%) Maintenance lead Worker (30%) Maintenance Worker (30%) Management Analyst (10%) 4150 OVertime 4161 Part Time Three Maintenance Workers ($19.15 x 35Hrs/Wk x 52 Wks x 3) 4310 Optional Benefits Program 4320 Health Insurance Medical, dental and vision 4340 PERS Retirement 4350 Medicare Tax 4360 Other Insurance 4415 Vehicle Operation Estimated fuel consumption (Unit 102, 103) Schedule preventive maintenance Extraordinary repair 4435 Utilities Edison International Sunnyslope Water 4440 Telephone Cellular phone monthly service charge ( 12 months@ $35) additional cell phone supplies 223 10,450 18,830 13,985 4455 Maintenance Worker's uniforms 4465 Special Department Supplies Herbicides, trash bags, water hoses Rain gear, gloves & disposal gloves Safety equipment 4490 Training Training Parking Maintenance personnel (workshops, seminars, etc.) 4510 Maintenance & Repair Lighting, landscaping, water irrigation systems, signs 4530 Special Equipment Maintenance Standard lawn mower, hedge trimming and motorized equipment maintenance and repair 4550 Small Tool Replacement Shovels, rakes, brooms and general tool replacement 224 4135 4139 4146 4174 4150 4161 ' 4310 4320 4340 4350 4360 4415 4435 4440 Personnel Salaries Public Safety & Safety Manager (10%) Maintenance Lead Worker (30%) Maintenance Worker {30%) Management Analyst (10%) Overtime Part Time Three Maintenance Workers ($19.53 x 35Hrs/Wk x 52 Wks x 3) Optional Benefits Program Health Insurance Medical1 dental and vision PERS Retirement Medicare Tax Other Insurance Vehicle Operation Estimated fuel consumption (Unit 102, 103) Schedule preventive maintenance Extraordinary repair Utilities Edison International Sunnyslope Water Telephone Cellular phone monthly service charge ( 12 months@ $35) additional cell phone supplies 225 11,080 19,200 14,830 Uniforms Maintenance Worker's uniforms 4465 Special Department Supplies Herbicides, trash bags, water hoses Rain gear, gloves & disposal gloves Safety equipment 4490 Training Training Parking Maintenance personnel (workshops, seminars, etc.) 4510 Maintenance & Repair Lighting, landscaping, water irrigation systems, signs 4530 Special Equipment Maintenance Standard lawnmower, hedge trimming and motorized equipment maintenance and repair 4550 Small Tool Replacement Shovels, rakes, brooms and general tool replacement 226 COMMUNITY DEVELOPMENT Program: Graffiti Abatement Account: 01-970-84 STATEMENT OF PURPOSE To provide the resources required to remove graffiti from both public and private property through a private contract service agreement and to assist the Sheriff's Department with the apprehension of vandals. NG SUMMARY ICTCrl BUDGET SUMMARY Personnel Costs FUNDING SOURCES General Fund KEY PROGRAM GOALS 1. To remove graffiti as quickly and efficiently as possible. 2. To track monikers and locations from which graffiti is removed. 3. To enhance potential arrests and convictions of violators. KEY WORKLOAD MEASURES Number of graffiti tags removed. Number of graffiti tags removed (observed by contractor). Number of graffiti tags removed (by call in). FOOTNOTES: 1/ Graffiti Abatement Services are currently provided by a private contractor, Graffiti Control Systems, Inc. (GCS). 227 PROPOSED PROPOSED 2013-14 2014-15 --------------------0.00 0.00 ----------0.00 0.00 PROPOSED 2013-14 PROPOSED 2014-15 26,400 26,400 $ 26,400 $ 26,400 PROPOSED PROPOSED 2013-14 2014-15 --------------------~~ $ 26,400 $ 26,400 PROPOSED PROPOSED 2013-14 2014-15 24,000 18,200 5,800 18,000 14,400 3,600 EXPENDITURE DETAIL PERSONNEL ACCT. 4116 Receptionist I OPERATING EXPENSES ACCT. 4262 Graffiti Abatement 4310 Optional Benefits Program 4320 Health Insurance 4340 PERS Retirement 4350 Medicare Tax 4360 4465 ACCOUNT MODIFICATIONS COMMUNITY DEVELOPMENT Program: Graffiti Abatement Account: 01-970-84 Represents a minimum 10% variance(+/-) between the adopted FY 2012-13 and proposed FY 2013-14 budgets. 228 Personnel Salaries 4262 Graffiti Abatement Graffiti removal contract service Supplemental Graffiti Abatement 4465 Special Department Supplies Graffiti removal supplies 229 4262 Graffiti Abatement Graffiti removal contract service Supplemental Graffiti Abatement 4465 Special Department Supplies Graffiti removal supplies 230