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TBP 2011-01-05
BOARD OF TRUSTEES REGULAR MEETING AGENDA WEDNESDAY, JANUARY 5,2011 FRASER TOWN HALL Members of the Board may have dinner together @ 5:30 p.m. -Fraser Town Hall 1.Regular Meeting - 6:00Roll Call 2.Approval of Agenda 3.Consent Agenda a)Minutes –December 1, 2010 b)Designating the Fraser Town Hall foyer as the Town's official posting location, with ancillary posting at the Fraser Post Office c)Resolution 2011-01-01 Approval ofImprovements forRendezvous EMF 1 4.Executive Session: For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6- 402(4)(e) and for a conference with Special Counselfor the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b); regarding current and pending water matters. 5.Open Forum a)Business not on the agenda 6.Updates 7.Public Hearing 8.Discussion and Possible Action Regarding a)200 Eisenhower lease for short term events b)Water System Virtual Tour 9.Action Items 10.Community Reports 11.Staff Reports 12.Other Business Upcoming Meetings: Wed.January 19, 2011Board of Trustees Wed.January 26,2011Planning Commission Posted January 3, 2011 Lu Berger Ô« Þ»®¹»®ô ̱©² Ý´»®µ Town Board Briefing January 5, 2011 Happy New Year! We’ll be starting off 2011with Water. First, we’ll provide a summary of current and pending water matters. Our Water Attorney will be conferencing in for this Executive Session. We’ll end the meeting with a virtual tour of our water facilities and operations. The consent agenda includes designation of the Town’s official posting location. Agendas and other meeting notices are posted in the Town Hall Foyer, with ancillary postings at the Post Office. We also post agendas and packets on the Town’s website (www.frasercolorado.com). This designation is required by Statute annually at the first meeting of the year. See enclosed briefing regarding 200 Eisenhower. This is an opportunity for an underutilized property to help contribute to retail activity in town. Resolution2011-01-01 would approve the construction of the detentionpond in Filing 9 that servesto add capacity necessary for Filing 1in Rendezvous. As always, feel free to contact meif you have any questions or need any additional information. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday,December 1, 2010 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Fran Cook; Mayor Pro-TemSteve Sumrall; Trustees: Peggy Smith, Vesta Shapiro,Scotty Brent, Joyce Burford and Eric Hoyhtya Staff: Town Manager Jeff Durbin;Town Clerk, Lu Berger; Finance ManagerNat Havens;Public Works Director Allen Nordin;Town Planner, Catherine Trotter; Police Chief, Glen Trainor Others: See attached list Mayor Cook called the meeting to order at 6:12 p.m. 1.Regular Meeting: Roll Call 2.Workshop:Executive Session: For a conference with the City Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) Enter: 6:15p.m. regarding a pending liquor license. motion Trustee Brentmoved, and TrusteeBurfordseconded the to opentheExecutive Session For a conference with the City Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) regarding a pending Motion liquor license.Those to attend, TM Durbin, TA McGowan and TC Berger. carried:6-0. Trustee Hoyhtya arrived motion Trustee Shapiromoved, and TrusteeHoyhtyaseconded the to closethe Executive Session For a conference with the City Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b) regarding a pending liquor license. Motion carried:7-0. Exit: 6:45p.m. Attorney’s Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the Legal Counsel representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney-client communication. Rod McGowan, Town Attorney 3.Approval of Agenda: Page 2of 6 motion Trustee Brent moved, and Trustee Shapiro seconded the to approve the Agenda Motion carried: 7-0. as amended. 4.Consent Agenda: a)Minutes –November 17, 2010 b)Directing the Town Manager to execute contracts/agreements with the following agencies and entities as provided with the 2010 Budget: 1)Resolution 2010-12-08 First Student, Inc. (The Lift bus service) 2)Resolution 2010-12-09 NWCCOG GIS Services Agreement 3)Resolution 2010-12-10 DoubleDiamond Data contract for services 4)Resolution 2010-12-11 JRS Engineering, Town Engineering Services 5)Resolution 2010-12-18 McLaughlin Water Engineers Ltd. c)Directing the Town Manager to execute leases for Town property with the following individuals and/or entities: 1)Resolution 2010-12-12 Dale Booth, 105 Fraser Avenue 2)Resolution 2010-12-13 Sean Curren 400 Doc Susie 3)Resolution 2010-12-14 Fraser Valley Metropolitan Recreation District, Fraser Historic Church 4)Resolution 2010-12-15 Sharky’s sign agreement 5)Resolution 2010-12-16 Destinations’ West Lease Agreement 6)Resolution 2010-12-17 Rendezvous License Agreement d)Naming the following Town Officials: 1)Town Attorney: Rod McGowan, Cazier & McGowan 2)Water Attorney: Chris Thorne, Holland & Hart 3)Fire Chief: Todd Holzwarth, East Grand Fire Protection District #4 4)Designate Chief of Police Glen Trainor as Emergency Response Authority 5)Town Engineer: Jim Swanson, JRS Engineering 6)Town Water Rights & Supply Engineer: Brown & Caldwell 7)Town Manager: Jeffrey L. Durbin 8)Town Treasurer: Nathaniel Havens e)Designating the Fraser Town Hall foyer as the Town's official posting location, with ancillary posting at the Fraser Post Office f)Resolution No. 2010-12-01, renewing the Town’s Three Mile Plan, as recommended by the Fraser Planning Commission and as authorized and required by Colorado State Statutes. g)Ordinance 376 Medical Marijuana Centers Moratorium Extension h)Ordinance No. 377, An Ordinance adopting, amending and confirming various fees, rates and schedules applicable within the Town of Fraser. motion Trustee Burford moved, and Trustee Brent seconded the to approve the Motion carried: 7-0. amended consent agenda. Page 3of 6 5.Open Forum: Pat Rupert questioned the stairs and other debris left at the Mo Henry’s Trout Shop site. 6.Updates: Mayor Cook, kudos for effort on agenda.Mayor Cook read a letter from a group that was stranded in Fraser, much thanks to the Police Department. 7.Discussion and Possible Action Regarding: a)Resolution 2010-12-19 Approving or Denying The Icebox Liquor License TA McGowan briefed the Board on the previous public hearing on the liquor license application for “The Icebox”. The applicants were in the audience. No court reporter but the meeting is being recorded. Trustee Sumrall voiced a concern over the designation between the liquor store and the market not being more secure. Mark Hanna, manager of the Market addressed the Board’s concerns. Therewill be no cashiers working in the market under the age of 21. Cameras are on the premises and monitored frequently. motion Trustee Burford moved, and Trustee Brent seconded the to approveResolution Motioncarried: 7-0 2010-12-19 ApprovingThe Icebox Liquor License. Sumrall: Shapiro: AyeAye Hoyhtya: Smith: AyeAye Brent:Burford: AyeAye Cook: Aye 8.Public Hearings: a)2011 Budget Hearing motion Trustee Hoyhtya moved, and Trustee Brent secondedthe to reopen the public Motion carried: 7-0 hearing on the 2011 Budget Hearing. No public comment on the budget. motion Trustee Burford moved, and Trustee Brentseconded the to close the public Motion carried: 7-0 hearing on the 2011 Budget. 9.Action Items: a)Resolution No. 2010-12-02 Adopting the Police Budget for 2011. TM Durbin briefed the Board on discrepancies in the Police budget and the Town’s budget. The Police budget allows for fluctuations in benefit items. An IGA with the Town of Winter Park outline the budgeting of the Police Department. Page 4of 6 motion Trustee Hoyhtyamoved, and Trustee Brent seconded the to approveResolution Motion carried: 7-0 No. 2010-12-02 Adopting the Police Budget for 2011. b)Resolution No. 2010-12-03 Adopting the Winter Park/ Fraser Building Department Budget for 2011 Same scenario as the Police budget. motion Trustee Brent moved, and Trustee Hoyhtya seconded the to approveResolution No. 2010-12-03 Adopting the Winter Park/ Fraser Building Department Budget for 2011 Motion carried: 7-0 as amended. c)Approval of 2011Budget motion Trustee Brent moved, and Trustee Burford seconded the to approve2011 Motion carried: 7-0 Budget. d)Resolution No. 2010-12-04, Summarizing Revenues and Expenditures for Each Fund and Adopting the 2011 Budget motion Trustee Hoyhtya moved, and Trustee Shapiro seconded the to approve Resolution No. 2010-12-04, Summarizing Revenues and Expenditures for Each Fund Motion carried: 7-0 and Adopting the 2011 Budget. e)Resolution No. 2010-12-05,Levying Property Taxes forthe Year 2010 to Help Defray the Costs of Government for Fraser for the Budget Year 2011 motion Trustee Hoyhtyamoved, and Trustee Shapiroseconded the to approve Resolution No. 2010-12-05,Levying Property Taxes for the Year 2010 to Help Defray Motion carried: 7-0 the Costs of Government for Fraser for the Budget Year 2011. f)Resolution No. 2010-12-06, Appropriating Sums of Money to Various Funds and Spending Agencies, in the Amount and for the Purpose as Set Forth Below for Fraser for the Budget Year 2011 motion Trustee Hoyhtyamoved, and Trustee Shapiroseconded the to approve Resolution No. 2010-12-06, Appropriating Sums of Money to Various Funds and Spending Agencies, in the Amount and for the Purpose as Set Forth Below for Fraser for Motion carried: 7-0 the Budget Year 2011. g)Ordinance 378 Amending Town Code Chapter 13 Municipal Utilities TM Durbin outlined the Ordinance for the Board. This Ordinance addresses water metering for the Town of Fraser. motion Trustee Brent moved, and Trustee Smith seconded the to approveOrdinance Motion carried: -0 378 Amending Town Code Chapter 13 Municipal Utilities. h)Resolution No. 2010-12-07, Adopting Fees for Water and Sewer Service in Fraser. Page 5of 6 TM Durbin commended the Water and Wastewater committee on their work with developing the new rate structure. TM Durbin outlined the base rate and consumption charges for the Board. motion Trustee Smith moved and Trustee Brent seconded the to approveResolution Motion carried: No. 2010-12-07, Adopting Fees for Water and Sewer Service in Fraser. 7-0 i)Town of Fraser Financial Policies Adoption TM Durbin explained how the financial policies document is a working document, outlining the financial process for staff and the Board. j)Resolution 2010-12-20 Authorizing final acceptance EMF1B, sanitary sewer outfall and improvements, streets and release of surety TM Durbin briefed the Board on the EMF1B, sanitary sewer outfall and improvements. This was preliminarily accepted by the Fraser Sanitation District. Drew Matteson addressed the Board on his concerns with the sewer outfall. Mr. Matteson served as chairman ofthe Fraser Sanitation Board. The Town’s engineer Jim Swanson has given his approval of authorizing final acceptance on the sewer outfall. The Resolutionwasamended to remove the sewer outfall. motion Trustee Hoyhtya moved, and Trustee Brent seconded the to approveResolution 2010-12-20 Authorizing final acceptance EMF1B, sanitary sewer outfall and Motion carried: 7-0 improvements, streets and release of suretyas amended. k)Resolution 2010-12-21 Authorizing final acceptance EMF5, streets, drainage, water, sanitary sewer improvements, and release of surety motion Trustee Hoyhtyamoved, and Trustee Brentseconded the to approveTown of Motion carried: 7-0 Fraser FinancialPolicies. l)Resolution 2010-12-22 Authorizing final acceptance EMF7, sanitary sewer improvements and release of surety motion Trustee Hoyhtyamoved, and Trustee Brentseconded the to approveTown of Motioncarried: 7-0 Fraser Financial Policies. 10.CommunityReports: 11.Staff Reports: Town Clerk- None Finance Manager- None Page 6of 6 th Town Planner- CRP report is online.Business Forum on Tuesday the 7at 7:45 a.m. Medical Marijuana research being done in house. Public Works Director- Sewer slip lining going well. Town Manager- Wastewater Treatment Plant renewal permit submitted. th No meeting on December 15. Holiday party at 6:30. April retreat. 12.Other Business: motionMotion Trustee Hoyhtya moved, and Trustee Burford seconded the to adjourn. carried: 7-0. Meeting adjourned at 9:00p.m. Lu Berger, Town Clerk TOWN OF FRASER RESOLUTION NO. 2011-01-01 A RESOLUTION AUTHORIZING ACCEPTANCE OF THE DETENTION POND WITHIN PLANNING AREA 9E AS DEPICTED ON THE RENDEZVOUS PLANNED DEVELOPMENT DISTRICT PLAN RECORDED AT RECEPTION # 2003-016735AND RELEASE OF SURETY. WHEREAS, Rendezvous Colorado, LLC, executed a Second Amendment and Supplement to the Amended and Restated Subdivision Improvement Agreement (SIA)for East Mountain Filing 1,dated August 5, 2009, Reception # 2009007857 to guarantee completion of certain requiredimprovements; and WHEREAS, Town staff hasinspected suchImprovementsandhas determined that all such Improvements have been completed and meet the requirementsfor acceptance by the Town, and has recommended that acceptance be approved and that anyremaining suretygiven to ensure the completion of suchImprovements be released. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, THAT: (1) The Board of Trustees finds and determines that:(a)All Improvements have been satisfactorily completed in accordance with the approved plans and specifications for such improvements;(b)all warranty periods provided in the SIAand Fraser’sregulations have ended or are waived; and(c)all other applicable requirementsfor acceptance of the Improvements have been satisfiedor are hereby waived by the Board. (2) The Board of Trustees hereby authorizes acceptance of said Improvements and the release of the remaining surety (Letter of Credit # 2022607 for the amount of $58,606.00). DULY MOVED, SECONDED, AND ADOPTED THIS5THDAY OF JANUARY, 2011. BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO BY: _____________________________________ Fran Cook, Mayor ATTEST: _________________________________________ Lu Berger,Town Clerk TOWN OF FRASER POLICIES ON USE AND RENTAL AGREEMENT 200 Eisenhower Avenue The following sets forthuse and rental policies for200 Eisenhower Avenue. By its signature below, the Renter agrees to abide by all policies set forthbelow and by all terms and conditions set forth on the accompanying Rental Application, as approvedby the Town, a copy of which is attached hereto and incorporated herein by this reference. The contactnumber for the Town of Fraser is 970 726-5491, x201. (Should a non life- threatening situation arisebefore 7:30 am and after 4:30 pm, call 970 725-3343 and request that the public works on-call staffperson be paged). In the event of an emergency, dial 911. 1.The Renter must honor the specific date stated in the rental application.Setup and dismantling must be completed on the date of rental unless other arrangements are madewith the Town Clerk's office and noted in the special conditions section below.The flat rate rental fee is $_______/day.The damage/security deposit is $______. 2.Keys to the facility will be issued to the Renter prior to the event and Renter will not copyand/or distribute such keys to other persons. Damage/security deposit will not be returned until key is returned.A $75 re-keying fee will be withheldfrom the deposit if the key is not returned. 3.On-street parking is allowed on Eisenhower Drive. No over-night parking is allowed on town streets within the Town of Fraser. Parking is alsoallowed in the parking lot in the rear of thefacility whichyou are renting. 4.No unauthorized animals are allowed in the facility or on the grounds. Only service (hearingand sight) dogs are authorized. 5.No nails or staples are to be used on the walls without Town approval. 6.The Town of Fraser and its officers and employees will not be liable or responsible for anyinjury, accident, loss, or damage to any person or to any property of any person arising out ofRenter's use of the facility. 7.Music and noise must be kept to a reasonable volume level and under noise laws (loud and excessivenoise is prohibited between the hours of 10 pm and 7 am in the Town of Fraser), inconsideration of the proximity of private dwellings. 8.The facility must be reserved at least 10 days prior to the rental date. Damage /securityrental deposits and fees are required to be paid in full at the time the reservation is made.Refunds will be made for cancellations if notice is given 48 hours before use time. 9.All Renters shall be required to pay damage/securitydeposits. Damage/security deposits may be waived togroups who use the facilityon a regular basis by separate agreement. 10.At any function or activity where any alcoholic beverage is served or available to the public, aliquor license is required. The Town Clerk can provide information regarding obtaining a liquorlicense. Those Renters conducting private events are not required to obtain a liquor license, but must comply withstate law regarding bringing alcohol onto the facility premises and leaving the facility premiseswith alcohol. 11.Groups or individuals using the facilityare legally and financially responsible for any and alldamages incurred while under their use. In the event damages occur, the cost of repair orreplacement will first be deducted from the deposit. Should the damages and costs exceed thedeposit, the Renter agrees to reimburse the Town for the excess within 30 days from the date ofa statement therefore. The Town Board reserves the right to cancel or deny any furtherrental /use agreements with said individual and/or group. 12.Groupsor individuals using the facilityare responsible for the behavior and actions of guestsand children. Rooms used must be left clean and in the same arrangement as prior to being usedby Renter. Unless arrangements have been made, use is limited to room reserved. 13.At no time shall any portion of the sidewalks, entries or other access ways into or out of thefacility on the premises be obstructed from use. 14.Renter agrees tocollect and adhere to any and all applicable sales tax laws set forth by theTown of Fraser. 15.Use of the facility in no way shall constitute an endorsement by the Town of Fraser of Renter'sevent or activities. Unless otherwise authorized in writing by the Town, Renter shall not implyin any way that the Town is sponsoring, co- sponsoring, or endorsing Renter's event oractivities. In advertising for the event, the facility shall be listed only as the location for theevent. 16.During the useof the facility, Renter agrees to comply with all state, fire and police rules andregulations and all Town laws, codes, ordinances, and regulations either contained herein, nowin force or as hereinafter amended or enacted. Renter must strictly observe all occupancy limitsrequired by law. All designated exits shall remain unlocked and the pathway leading to andfrom the exits must remain clear while the facility is occupied. Open flames, such as candles,oil lamps or smoking are prohibited in the facility. Tampering with smoke alarms or othersafety devices is prohibited. 17.INDEMNITY, RELEASE AND HOLD HARMLESS-PLEASE READ CAREFULLY. Inconsideration for being permitted to the facility, the Renter agrees to indemnify and holdharmless and on behalf of itself, and its officers, employees, members, and invitees expresslyexempts and releases the Town, its officers, employees, and insurers, and self insurance pool,from and against all liability, claims and demands, which are incurred, made, or brought by anyperson or entity, on account of damage, loss, or injury, including without limitation claimsarising from property loss or damage, bodily injury, personal injury, sickness, disease, death, orany other loss of any kind whatsoever, whicharise out of or are in any manner connected withthe use of the facility, whether any such liability, claims, and demands result from the act,omission, negligence, or other fault on the part of the Town, its officers, or its employees, orfrom any other cause whatsoever. This indemnification shall include any attorney's feesincurred in the defense of a court action or administrative proceeding, and other costs of suitincluding filing fees, expert witness fees, the expense of discovery, including depositionattendance and transcript fees, or any other cost reasonably incurred in the defense of the action, whether or not that cost is among those that may be awarded in civil litigation underapplicable state or federal statutes. Nothing in this provision shall be interpreted or construed asa waiver of the Town's sovereign immunity under the common law and the ColoradoGovernmental Immunity Act, Article 10 of Title 24, Colorado Revised Statutes or its successorstatutes, or of any limitation on damages against the Town contained in the common law orstatutes of the state of Colorado.At the time of signing this Agreement, and in any event not less than five (5) business daysbefore the date of the scheduled use of the Town's facilities, the Renter shall provide the Townwith a current certificate of liability insurance and endorsement naming the Town as anadditional insured which provides coverage for the risks specified in the preceding paragraph inthe following minimum amounts: $600,000 combined single limit per occurrence and $600,000aggregate. The Town Clerk may grant a waiver or partial waiver of this requirement or extendthe deadline for filing proof of such insurance for good cause shown. 18.In the event of default, Renter shall be responsible for payment of all attorney fees and costsincurred by the Town in enforcing the terms of this Agreement, whether or not suit is brought. 19.All rental agreements must be signed by an authorized representative of the Town to beeffective. A copy of the rental agreement must be kept by the Renter at the facility during timesof Renter's use. 20.Renter acknowledges that it has read and understands all provisions of this Agreement, andagrees. Renter will communicate to individuals using the facility under this Agreement allpolicies and requirements regarding use of the facility. IN WITNESS WHEREOF, this Agreement is executed thisday of 20. TOWN OF FRASER RENTER Authorized Employee Organization or Group Name By: Title: RENTAL APPLICATION Rental DateFROM: Date / /Time TO: Date / /Time Liquor License Required YN Name of Responsible Party AddressPhone CityStateZip Non ProfitMeetingPartyOther ( )( )( ) ( ) Rental Purpose DepositRental Fee Estimated attendance *NOTICE*Maximum Occupancy= 27 STAFF USE ONLY: 200 Eisenhower Rental AgreementBriefingfor TB January 5, 2011 Business Incubator/Pop-Up Store–Public Hearing/Action The Planning Commission had a public hearingin December for a development permit submitted by the Town for a Business Incubator/Pop-Up Store at 200 Eisenhower Drive in Fraser. Fraser Municipal Code: The development permit process is outlined in the Fraser Municipal Code. Please refer to Chapter 16 Zoning, Article 4, B-Business District for details on the process. This application is considered a temporary event or use and as such would be classified as a minor development proposal. Background Information: The following are highlighted goals from the 2010 Comprehensive Plan: Economic development and diversification of the local economy is another important community goal. Fraser, like most Colorado communities, is reliant on sales tax revenues. Fraser must seek to both increase revenues (as costs and demands increase) and stabilize/diversify those revenues. Small and newbusinesses struggle to establish operations in Fraser. Beyond the challenges of business competition and a resort economy, new businesses are challenged by the high cost of land, high costs of construction and expensive .A small business and/or light industrial incubator could leased/rentalspace help establish and retain new local businesses within the community. Businesses WithoutBorders (BWB) The Planning Staff was approached by about the possibility of doing a “Pop-Up”retail store in the Town of Fraser. Below are some helpful links to explain what exactly this means.A pop-up store is a short-lived, creative business incubator and fits perfectly with our efforts to energize Fraser and connect with the business community. We discusseddifferent locations in Fraser that might work and came up with the Town’s vacant building at 200 Eisenhower Drive. This building housed the GC Housing Authority in the most recent past. This idea has been discussed with other Fraser business entrepreneurs who are also interested in a similar use. We decided to bring this forward to Planning Commission with a Development Permit submitted by the Town for a collaborative use of a vacant building. This is agreat opportunity for Fraser and community businesses! Thereis plenty of on-site parking in the rear of the building and several parking spotsalong US 40. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com Some helpful links regarding Pop-Ups: http://www.denverpost.com/lifestyles/ci_14884532 http://www.inc.com/magazine/20100701/how-to-open-a-pop-up-store.html http://trendwatching.com/trends/POPUP_RETAIL.htm Denver pop up with a little more -http://yespleasemore.com/ The Planning Commission recommended approval of this development permit with conditions. One of the conditions wasthe following: “A lease would need to be executed with the Town and a nominal fee may be charged per the Town Board’s direction.” Enclosed in the packet is draft copy of a lease/rental agreementfor 200 Eisenhower Drive. This lease/rental agreementis very similar to the onethe Town currently uses at the Fraser Historic Church. Again, this is a great opportunity for Fraser and community businesses and a collaborative use of a vacant building. Staff is recommended a flat rate fee of $10.00/per day and a $250.00 security deposit. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com Town of Fraser Sales Tax Report - Actual Collections 20072008 $ Amt +/- % +/-20082009 $ Amt +/- % +/-20092010 $ Amt +/- % +/- Jan$149,660$186,26336,60319.65$186,263$154,114-32,149-20.86$154,114$134,819-19,295-14.31 Feb$140,744$162,23621,49313.25$162,236$150,523-11,714-7.78$150,523$149,114-1,409-0.94 March$170,091$188,66918,5799.85$188,669$165,135-23,534-14.25$165,135$158,524-6,611-4.17 April$115,549$120,1354,5863.82$120,135$115,587-4,549-3.94$115,587$98,990-16,596-16.77 May$92,715$98,7226,0076.08$98,722$88,365-10,356-11.72$88,365$83,459-4,906-5.88 June$123,541$136,26912,7289.34$136,269$115,639-20,630-17.84$115,639$110,052-5,587-5.08 July$156,770$154,461-2,309-1.49$154,461$142,486-11,975-8.40$142,486$140,260-2,226-1.59 Aug$128,910$219,28590,37441.21$219,285$139,446-79,839-57.25$139,446$123,224-16,222-13.16 Sept$197,081$120,035-77,046-64.19$120,035$127,1867,1515.62$127,186$104,069-23,117-22.21 Oct$124,908$101,520-23,387-23.04$101,520$114,35712,83611.22$114,357$91,135-23,222-25.48 Nov$138,194$109,072-29,122-26.70$109,072$133,18124,10918.10$133,181$0-133,181#DIV/0! Dec$195,769$211,31115,5427.36$211,311$199,016-12,295-6.18$199,016$0-199,016#DIV/0! Total$1,733,932$1,807,97974,0474.27$1,807,979$1,645,035-162,944-9.01$1,645,035$1,193,646-451,389-27.44 Budget$1,500,000$1,600,000100,0006.25$1,600,000$1,600,00000.00$1,600,000$1,600,00000.00 Amt +/-$233,932$207,979$207,979$45,035$45,035-$406,354 % +/-15.6013.0013.002.812.81-25.40 Town of Fraser Sales Tax Report - Adjusted Collections 20072008 $ Amt +/- % +/-20082009 $ Amt +/- % +/-20092010 $ Amt +/- % +/- Prev Yr$5,916$3,534-2,382-67.40$3,534$7,3533,81951.94$7,353$10,0702,71726.98 Jan$147,473$187,13539,66221.19$187,135$153,970-33,165-21.54$153,970$139,519-14,451-10.36 Feb$141,211$161,85220,64112.75$161,852$153,869-7,983-5.19$153,869$141,138-12,731-9.02 March$173,548$186,16012,6126.77$186,160$170,063-16,097-9.47$170,063$157,146-12,917-8.22 April$113,422$120,7887,3666.10$120,788$105,165-15,623-14.86$105,165$98,798-6,367-6.44 May$94,516$99,5395,0235.05$99,539$88,594-10,945-12.35$88,594$83,629-4,965-5.94 June$123,688$136,90513,2179.65$136,905$116,422-20,483-17.59$116,422$112,008-4,414-3.94 July$166,218$157,385-8,833-5.61$157,385$145,896-11,489-7.87$145,896$141,137-4,759-3.37 Aug$173,977$160,929-13,048-8.11$160,929$155,951-4,978-3.19$155,951$120,130-35,821-29.82 Sept$116,733$130,77314,04010.74$130,773$116,561-14,212-12.19$116,561$107,662-8,899-8.27 Oct$112,081$143,25231,17121.76$143,252$108,450-34,802-32.09$108,450$82,409-26,041-31.60 Nov$116,737$109,303-7,434-6.80$109,303$89,263-20,040-22.45$89,263$0-89,263#DIV/0! Dec$248,412$210,424-37,988-18.05$210,424$233,47823,0549.87$233,478$0-233,478#DIV/0! Total$1,733,932$1,807,97974,0474.27$1,807,979$1,645,035-162,944-9.01$1,645,035$1,193,646-451,389-27.44 Budget$1,500,000$1,600,000100,0006.25$1,600,000$1,600,00000.00$1,600,000$1,600,00000.00 Amt +/-$233,932$207,979$207,979$45,035$45,035-$406,354 % +/-15.6013.0013.002.812.81-25.40 Clerk’s Update January 5, 2011 Happy New Year! The consent agenda includes designation of the Town’s official posting location. This designation is required by Statute annually at the first meeting of the year. I have received 2 liquor license renewals. Azteca Mexican Restaurant has submitted their annual renewal, along with Bottle Pass Liquor Store. I have forwarded the applications to the Police Department for background checks. If the checks come back without any issues, I will be forwarding these onto the State. The Icebox liquor Store’s liquor license was issued by the State the day after the Board gave their final approval. They are currently open for business. The beginning of a New Year means the wrapping up of the old. Old files filed, new ones opened up, new year, same process. As always, feel free to contact me if you have any questions or need any additional information. COMBINED CASH ACCOUNTS 01 -10200 GENERAL CHECKING #878 000884 01 -10220 GENERAL CO -01- 0160 -8001 TOTAL COMBINED CASH 01 -10100 CASH ALLOCATED TO OTHER FUNDS CASH ALLOCATION RECONCILIATION 10 ALLOCATION TO GENERAL FUND 20 ALLOCATION TO CONSERVATION TRUST FUND 30 ALLOCATION TO CAPITAL EQUIP REPLACEMENT FUND 32 ALLOCATION TO CAPITAL ASSET FUND 40 ALLOCATION TO DEBT SERVICE FUND 50 ALLOCATION TO WATER FUND 55 ALLOCATION TO WASTEWATER FUND 70 ALLOCATION TO PETERSEN TRUST TOTAL ALLOCATIONS TO OTHER FUNDS ALLOCATION FROM COMBINED CASH FUND 01 -10100 FOR ADMINISTRATION USE ONLY TOWN OF FRASER COMBINED CASH INVESTMENT NOVEMBER 30, 2010 44,415.91 6,657,342.58 6, 701, 758.49 6,701,758.49) TOTAL UNALLOCATED CASH .00 3,009,005.93 47,428.26 288,429.31 150,562.43 677,435.78 400,213.62 2,110,934.32 17, 748.84 6, 701, 758.49 6,701,758.49) ZERO PROOF IF ALLOCATIONS BALANCE .00 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 1 ASSETS 10 -10100 CASH COMBINED FUND 10 -11100 PROPERTY TAXES RECEIVABLE 10 -11550 ACCTS REC BILLINGS LIABILITIES AND EQUITY LIABILITIES FUND EQUITY TOWN OF FRASER BALANCE SHEET NOVEMBER 30, 2010 GENERAL FUND UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES -YTD 2,212,634.51 BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY 3,009,005.93 256,425.00 69,650.94 TOTAL ASSETS 3,335,081.87 10 -21000 ACCRUED WAGES 25,604.73 10 -21710 FWT /FICA PAYABLE 9,453.93 10 -21730 STATE WITHHOLDING PAYABLE 3,695.00 10 -21740 UNEMPLOYMENT TAXES PAYABLE 291.42 10 -21750 RETIREMENT PLAN PAYABLE 3,124.38 10 -21755 457 DEFERRED COMP PAYABLE 1,734.60 10 -21760 HEALTH INSURANCE PAYABLE 1,304.94) 10 -21773 DEPENDENT CARE PAYABLE 1,666.25) 10 -21775 FLEX HEALTH PLAN PAYABLE 9,006.58 10 -22210 DEFERRED TAXES 256,425.35 10 -22920 SUBDIVISION IMP SECURITY DEP 79,277.56 10 -22930 DRIVEWAY PERMIT SURETY 3,000.00 10 -22940 PRE ANNEXATION DEPOSIT BPR 10,000.00 TOTAL LIABILITIES 398,642.36 10 -27000 RESFUND BAL SAVINGS 500,000.00 10 -27100 RESTRICTED FUND BALANCE 223,805.00 2,212,634.51 2,936,439.51 3,335,081.87 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 2 TAXES 10 -31 -100 GENERAL FUND PROPERTY TAX 176.39 252,073.89 250,000.00 2,073.89) 100.8 10 -31 -200 SPECIFIC OWNERSHIP TAX 86.45 7,492.17 9,500.00 2,007.83 78.9 10 -31 -300 MOTOR VEHICLE TAX .00 3,443.00 4,000.00 557.00 86.1 10 -31 -400 TOWN SALES TAX 58,666.64 1,102,511.08 1,600,000.00 497,488.92 68.9 10 -31 -410 USE TAX BUILDING MATERIALS 144.20 5,587.15 20,000.00 14,412.85 27.9 10 -31 -420 USE TAX MOTOR VEHICLE SALES 8,833.50 35,426.68 40,000.00 4,573.32 88.6 10 -31 -430 STATE CIGARETTE TAX 471.88 4,337.42 6,500.00 2,162.58 66.7 10 -31 -800 FRANCHISE FEES 6,288.72 33,663.68 48,000.00 14,336.32 70.1 TOTAL TAXES LICENSES PERMITS 10 -32 -100 BUSINESS LICENSE FEES 10 -32 -110 LIQUOR LICENSE FEES TOTAL LICENSES PERMITS CHARGES FOR SERVICES TOTAL CHARGES FOR SERVICES MISCELLANEOUS REVENUE TOTAL MISCELLANEOUS REVENUE OTHER SOURCES TRANSFERS 10 -39 -900 TRANSFERS IN FROM OTHER FUNDS 10 -39 -999 CARRYOVER BALANCE TOTAL OTHER SOURCES TRANSFERS TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 74,667.78 1,444,535.07 1,978,000.00 533,464.93 73.0 80.00 278.75 13,440.00 2,975.00 700.00 2,150.00 13,425.59 344,243.20 89,152.12 4,128,070.12 9,000.00 500.00 358.75 16,415.00 9,500.00 4,440.00) 149.3 2,475.00) 595.0 6,915.00) 172.8 10 -34 -100 ANNEXATION FEES .00 .00 1,000.00 1,000.00 .0 10 -34 -110 ZONING FEES .00 50.00 1,500.00 1,450.00 3.3 10 -34 -120 SUBDIVISION FEES .00 650.00 1,500.00 850.00 43.3 10 -34 -130 MISCELLANEOUS PLANNING FEES 700.00 1,450.00 1,000.00 450.00) 145.0 5,000.00 2,850.00 43.0 10 -36 -100 INTEREST EARNINGS 466.26 6,525.83 15,000.00 8,474.17 43.5 10 -36 -300 RENTAL INCOME 967.00 8,857.00 11,500.00 2,643.00 77.0 10 -36 -500 SALE OF GENERAL FIXED ASSETS .00 250,247.50 .00 250,247.50) .0 10 -36 -610 REIMBURSABLE PROF SERVICES 2,870.44 50,135.66 75,000.00 24,864.34 66.9 10 -36 -900 MISCELLANEOUS REVENUE 9,121.89 28,477.21 35,000.00 6,522.79 81.4 136,500.00 207,743.20) 252.2 .00 .00 40,000.00 40,000.00 .0 .00 2,320,726.85 1,958,346.00 362,380.85) 118.5 .00 2,320,726.85 1,998,346.00 322,380.85) 116.1 4,127,346.00 724.12) 100.0 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 3 TOWN BOARD TOTAL TOWN BOARD FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -41 -110 SALARIES .00 13,820.00 26,000.00 12,180.00 53.2 10 -41 -220 FICA TAX .00 1,057.23 1,989.00 931.77 53.2 10 -41 -280 TRAINING PROGRAMS .00 1,081.94 2,000.00 918.06 54.1 10 -41 -290 TRAVEL, MEALS AND LODGING .00 2,036.70 3,000.00 963.30 67.9 10 -41 -295 MEALS AND ENTERTAINMENT 285.27 3,955.79 6,000.00 2,044.21 65.9 10 -41 -690 MISCELLANEOUS EXPENSE 231.00 2,320.46 2,500.00 179.54 92.8 10 -41 -860 GRANTS AND AID TO AGENCIES .00 100.00 2,500.00 2,400.00 4.0 10 -41 -861 INTERGOVERNMENTAL AGREEMENTS .00 9,000.00 11,500.00 2,500.00 78.3 10 -41 -862 FRASER/WINTER PARK POLICE DEPT 28,995.00 318,945.00 350,000.00 31,055.00 91.1 10 -41 -863 STREET LIGHTING AND SIGNALS 1,242.73 10,579.23 18,000.00 7,420.77 58.8 10 -41 -864 SPECIAL EVENTS .00 10,000.00 10,000.00 .00 100.0 10 -41 -866 WOOD STOVE REBATES .00 .00 1,000.00 1,000.00 .0 10 -41 -867 CHAMBER OF COMMERCE IGA 12,239.52 51,713.64 68,280.00 16,566.36 75.7 10 -41 -868 WINTER SHUTTLE IGA .00 45,530.82 48,000.00 2,469.18 94.9 42,993.52 470,140.81 550,769.00 80,628.19 85.4 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 4 ADMINISTRATION TOTAL ADMINISTRATION FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -45 -110 SALARIES 15,660.72 176,894.91 205,000.00 28,105.09 86.3 10 -45 -210 HEALTH INSURANCE 2,557.81 28,618.32 30,000.00 1,381.68 95.4 10 -45 -220 FICA TAX 1,113.60 12,568.85 15,300.00 2,731.15 82.2 10 -45 -230 RETIREMENT 615.65 6,946.45 8,000.00 1,053.55 86.8 10 -45 -250 UNEMPLOYMENT TAX 31.33 353.82 600.00 246.18 59.0 10 -45 -260 WORKERS COMP CLAIMS .00 376.76 .00 376.76) .0 10 -45 -280 TRAINING PROGRAMS .00 979.27 4,000.00 3,020.73 24.5 10 -45 -290 TRAVEL, MEALS AND LODGING .00 1,152.68 4,000.00 2,847.32 28.8 10 -45 -295 MEALS AND ENTERTAINMENT 4.99 1,443.28 2,500.00 1,056.72 57.7 10 -45 -310 LEGAL FEES 4,460.00 41,229.31 50,000.00 8,770.69 82.5 10 -45 -320 AUDIT FEES .00 13,950.00 25,000.00 11,050.00 55.8 10 -45 -330 ENGINEERING FEES 120.00) 4,933.55 4,000.00 933.55) 123.3 10 -45 -360 COMPUTERS NETWORKS AND SUPPORT 1,500.00 22,790.33 25,000.00 2,209.67 91.2 10 -45 -370 OTHER PROFESSIONAL SERVICES 614.82 26,871.65 40,000.00 13,128.35 67.2 10 -45 -375 REIMBURSABLE PROF SERVICES 2,354.00 27,402.36 75,000.00 47,597.64 36.5 10 -45 -380 JANITORIAL SERVICES 927.11 7,432.44 12,500.00 5,067.56 59.5 10 -45 -385 TREASURERS FEES 3.53 5,042.46 7,500.00 2,457.54 67.2 10 -45 -395 RECORDING FEES 500.00 500.00 1,000.00 500.00 50.0 10 -45 -410 BANK CHARGES 36.00 449.34 250.00 199.34) 179.7 10 -45 -420 ELECTIONS .00 1,209.38 1,500.00 290.62 80.6 10 -45 -430 INSURANCE -ALL DEPARTMENTS .00 25,566.55 35,000.00 9,433.45 73.1 10 -45 -440 ADVERTISING .00 837.74 1,000.00 162.26 83.8 10 -45 -490 PROFESSIONAL MEMBERSHIPS .00 6,133.49 7,500.00 1,366.51 81.8 10 -45 -500 OPERATING SUPPLIES 368.91 5,729.99 10,000.00 4,270.01 57.3 10 -45 -510 EQUIPMENT PURCHASE AND REPAIR 698.81 9,867.18 31,000.00 21,132.82 31.8 10 -45 -550 POSTAGE .00 866.28 3,000.00 2,133.72 28.9 10 -45 -560 UTILITIES TELEPHONE 271.73 5,223.74 8,500.00 3,276.26 61.5 10 -45 -561 UTILITIES NATURAL GAS .00 2,840.66 6,000.00 3,159.34 47.3 10 -45 -562 UTILITIES ELECTRICITY 387.84 3,683.67 7,000.00 3,316.33 52.6 10 -45 -569 UTILITIES TRASH REMOVAL 100.00 1,077.12 1,500.00 422.88 71.8 10 -45 -670 PROP MGMT- 117 EISENHOWER DR 594.65 13,684.07 15,000.00 1,315.93 91.2 10 -45 -671 PROP MGMT- 105 FRASER AVE .00 9,723.66 3,500.00 6,223.66) 277.8 10 -45 -673 PROP MGMT- 153 FRASER AVE .00 1,533.02 10,000.00 8,466.98 15.3 10 -45 -674 PROP MGMT- 200 EISENHOWER DR 25.00 1,365.61 5,000.00 3,634.39 27.3 10 -45 -675 PROP MGMT- 216 EISENHOWER DR .00 328.42 5,000.00 4,671.58 6.6 10 -45 -676 PROP MGMT- 400 DOC SUSIE AVE .00 333.20 1,000.00 666.80 33.3 10 -45 -690 MISCELLANEOUS EXPENSE .00 5,853.92 5,000.00 853.92) 117.1 10 -45 -810 LEASE /PURCHASE PRINCIPAL .00 47,852.66 47,853.00 .34 100.0 10 -45 -820 LEASE /PURCHASE INTEREST .00 25,753.88 25,754.00 .12 100.0 32,706.50 549,400.02 739,757.00 190,356.98 74.3 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 5 PUBLIC WORKS TOTAL PUBLIC WORKS WALK THROUGH HISTORY PARK 10 -65 -560 UTILITIES TELEPHONE 10 -65 -670 PROP MGMT 120 ZEREX TOTAL WALK THROUGH HISTORY PARK FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -60 -110 SALARIES 20,675.56 248,190.32 330,000.00 81,809.68 75.2 10 -60 -210 HEALTH INSURANCE 3,956.26 41,450.45 70,000.00 28,549.55 59.2 10 -60 -220 FICA TAX 1,468.95 17,624.64 25,245.00 7,620.36 69.8 10 -60 -230 RETIREMENT 827.03 8,868.82 13,200.00 4,331.18 67.2 10 -60 -250 UNEMPLOYMENT TAX 41.38 496.66 990.00 493.34 50.2 10 -60 -260 WORKERS COMP CLAIMS .00 106.07 .00 106.07) .0 10 -60 -280 TRAINING PROGRAMS .00 609.32 2,000.00 1,390.68 30.5 10 -60 -290 TRAVEL, MEALS AND LODGING .00 240.39 2,000.00 1,759.61 12.0 10 -60 -295 MEALS AND ENTERTAINMENT .00 301.86 1,000.00 698.14 30.2 10 -60 -330 ENGINEERING FEES 1,820.75 7,676.75 15,000.00 7,323.25 51.2 10 -60 -370 OTHER PROFESSIONAL SERVICES 614.82 810.82 2,500.00 1,689.18 32.4 10 -60 -475 CONTRACT SNOW REMOVAL .00 400.00 .00 400.00) .0 10 -60 -480 EQUIPMENT RENTAL .00 500.00 5,000.00 4,500.00 10.0 10 -60 -490 PROFESSIONAL MEMBERSHIPS .00 45.00 500.00 455.00 9.0 10 -60 -500 OPERATING SUPPLIES 580.55 28,180.19 65,000.00 36,819.81 43.4 10 -60 -506 PLANTS /PLANTER SUPPLIES .00 12,077.24 10,000.00 2,077.24) 120.8 10 -60 -510 EQUIPMENT PURCHASE AND REPAIR 1,519.86 22,690.34 30,000.00 7,309.66 75.6 10 -60 -560 UTILITIES TELEPHONE 40.00 1,473.75 3,000.00 1,526.25 49.1 10 -60 -561 UTILITIES NATURAL GAS .00 3,316.51 7,500.00 4,183.49 44.2 10 -60 -562 UTILITIES ELECTRICITY 134.74 1,472.35 3,500.00 2,027.65 42.1 10 -60 -569 UTILITIES TRASH REMOVAL 101.86 715.46 2,000.00 1,284.54 35.8 10 -60 -670 PROP MGMT 125 FRASER AVE 397.50 444.57 5,500.00 5,055.43 8.1 10 -60 -673 PROP MGMT- FRASER RIVER TRAIL .00 2,202.10 2,500.00 297.90 88.1 10 -60 -674 PROP MGMT HWY 40 PEDESTRIAN .00 9,275.00 .00 9,275.00) .0 10 -60 -676 PROP MGMT OLD SCHLHOUSE PK .00 214.06 500.00 285.94 42.8 10 -60 -679 PROP MGMT SCHOOL BUS GARAGE 45.74 2,959.27 8,000.00 5,040.73 37.0 10 -60 -681 PROP MGMT- COZENS RANCH PARK 260.00 2,102.19 5,000.00 2,897.81 42.0 10 -60 -682 PROP MGMT AMTRAK STATION .00 70.40 1,500.00 1,429.60 4.7 10 -60 -683 PROP MGMT PTARMIGAN OS .00 672.50 500.00 172.50) 134.5 10 -60 -684 PROP MGMT FRODO .00 62.50 2,500.00 2,437.50 2.5 10 -60 -690 MISCELLANEOUS EXPENSE 89.85 239.85 5,000.00 4,760.15 4.8 10 -60 -725 STREET IMPROVEMENTS 49.00 73,517.62 50,000.00 23,517.62) 147.0 32,623.85 489,007.00 669,435.00 180,428.00 73.1 40.00 477.53 1,000.00 522.47 47.8 .00 .00 500.00 500.00 .0 40.00 477.53 1,500.00 1,022.47 31.8 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 6 TRANSFERS FISCAL AGENT FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 10 -90 -920 TRANSFER TO CERF POLICE DEPT .00 30,000.00 30,000.00 .00 100.0 10 -90 -930 TRANSFER TO CERF PUBLICWORKS .00 50,000.00 50,000.00 .00 100.0 10 -90 -935 TRANSFER TO CAF .00 50,000.00 50,000.00 .00 100.0 10 -90 -940 TRANSFER TO DEBT SERVICE FUND .00 244,285.00 244,285.00 .00 100.0 10 -90 -950 TRANSFER TO WATER FUND .00 23,000.00 23,000.00 .00 100.0 10 -90 -960 TRANSFER TO FREP .00 .00 40,000.00 40,000.00 .0 TOTAL TRANSFERS .00 397,285.00 437,285.00 40,000.00 90.9 10 -95 -110 SALARIES 40.00 6,249.54 .00 6,249.54) .0 10 -95 -210 HEALTH INSURANCE .00 2,144.70 .00 2,144.70) .0 10 -95 -220 FICA TAX 3.06 468.53 .00 468.53) .0 10 -95 -230 RETIREMENT 1.60 249.98 .00 249.98) .0 10 -95 -250 UNEMPLOYMENT TAX .08 12.50 .00 12.50) .0 TOTAL FISCAL AGENT 44.74 9,125.25 .00 9,125.25) .0 TOTAL FUND EXPENDITURES 108,408.61 1,915,435.61 2,398,746.00 483,310.39 79.9 NET REVENUE OVER EXPENDITURES 19,256.49) 2,212,634.51 1,728,600.00 484,034.51) 128.0 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 7 ASSETS LIABILITIES AND EQUITY FUND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET NOVEMBER 30, 2010 CONSERVATION TRUST FUND 20 -10100 CASH COMBINED FUND 47,428.26 TOTAL ASSETS 47,428.26 UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES -YTD 47,428.26 BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 47,428.26 47,428.26 47,428.26 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 8 REVENUE TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 CONSERVATION TRUST FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 20 -30 -100 CONS TRUST (LOTTERY) PROCEEDS .00 3,744.67 5,700.00 1,955.33 65.7 20 -30 -800 INTEREST EARNINGS 7.31 90.63 50.00 40.63) 181.3 20 -30 -999 CARRYOVER BALANCE .00 43,592.96 43,725.00 132.04 99.7 TOTAL REVENUE 7.31 47,428.26 49,475.00 2,046.74 95.9 TOTAL FUND REVENUE 7.31 47,428.26 49,475.00 2,046.74 95.9 FOR ADMINISTRATION USE ONLY 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 9 EXPENDITURES 20 -40 -910 TRANSFER TO GENERAL FUND TOTAL EXPENDITURES TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 CONSERVATION TRUST FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 40,000.00 40,000.00 .0 .00 .00 40,000.00 40,000.00 .0 .00 .00 40,000.00 40,000.00 .0 7.31 47,428.26 9,475.00 37,953.26) 500.6 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 10 ASSETS LIABILITIES AND EQUITY FUND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET NOVEMBER 30, 2010 CAPITAL EQUIP REPLACEMENT FUND 30 -10100 CASH COMBINED FUND 288,429.31 TOTAL ASSETS 288,429.31 UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES -YTD 288,429.31 BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 288,429.31 288,429.31 288,429.31 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 11 REVENUE TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 CAPITAL EQUIP REPLACEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 30 -30 -100 HWY USE TAX PROCEEDS 3,885.32 37,893.16 29,290.00 8,603.16) 129.4 30 -30 -800 INTEREST EARNINGS 43.83 412.50 1,000.00 587.50 41.3 30 -30 -900 TRANSFER FROM G/F POLICEDEPT .00 30,000.00 30,000.00 .00 100.0 30 -30 -910 TRANSFER FROM G/F PUBLICWORK .00 50,000.00 50,000.00 .00 100.0 30 -30 -920 TRANSFER FROM UTILITY FUNDS .00 20,000.00 20,000.00 .00 100.0 30 -30 -999 CARRYOVER BALANCE .00 190,587.96 188,841.00 1,746.96) 100.9 TOTAL REVENUE 3,929.15 328,893.62 319,131.00 9,762.62) 103.1 3,929.15 328,893.62 319,131.00 9,762.62) 103.1 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 12 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 CAPITAL EQUIP REPLACEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 30 -40 -745 PUBLIC SAFETY FLEET PURCHASE .00 34,527.31 35,000.00 472.69 98.7 30 -40 -750 REGULAR FLEET PURCHASE .00 5,937.00 60,000.00 54,063.00 9.9 TOTAL EXPENDITURES .00 40,464.31 95,000.00 54,535.69 42.6 TOTAL FUND EXPENDITURES .00 40,464.31 95,000.00 54,535.69 42.6 NET REVENUE OVER EXPENDITURES 3,929.15 288,429.31 224,131.00 64,298.31) 128.7 FOR ADMINISTRATION USE ONLY 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 13 ASSETS LIABILITIES AND EQUITY FUND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET NOVEMBER 30, 2010 CAPITAL ASSET FUND 32 -10100 CASH COMBINED FUND 150,562.43 TOTAL ASSETS 150,562.43 UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES -YTD 150,562.43 BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 150,562.43 150,562.43 150,562.43 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 14 CAPITAL ASSET REVENUE TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 CAPITAL ASSET FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 32 -30 -800 INTEREST EARNINGS 21.92 205.15 350.00 32 -30 -910 TRANSFER IN FROM GENERAL FUND .00 50,000.00 50,000.00 32 -30 -999 CARRYOVER FUND BALANCE .00 100,357.28 100,389.00 TOTAL CAPITAL ASSET REVENUE 21.92 150,562.43 150,739.00 TOTAL FUND REVENUE 21.92 150,562.43 150,739.00 NET REVENUE OVER EXPENDITURES 21.92 150,562.43 150,739.00 FOR ADMINISTRATION USE ONLY 144.85 58.6 .00 100.0 31.72 100.0 176.57 99.9 176.57 99.9 176.57 99.9 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 15 INTERGOVERNMENTAL REVENUE 35 -30 -100 GRANTS AND AWARDS 35 -30 -910 TRANSFER IN FROM GENERAL FUND TOTAL INTERGOVERNMENTAL REVENUE TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 FREP FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT .00 .00 120,000.00 120,000.00 .0 .00 .00 40,000.00 40,000.00 .0 .00 .00 160,000.00 160,000.00 .0 .00 .00 160,000.00 160,000.00 .0 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 16 TOWN OF FRASER EXPENSES 35 -50 -450 LIONS FISH PONDS IMPROVEMENTS TOTAL TOWN OF FRASER EXPENSES TOTAL FUND EXPENDITURES FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 FREP FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 .00 160,000.00 160,000.00 .0 .00 160,000.00 160,000.00 .0 .00 .00 160,000.00 160,000.00 .0 NET REVENUE OVER EXPENDITURES .00 .00 .00 .00 .0 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 17 ASSETS TOWN OF FRASER BALANCE SHEET NOVEMBER 30, 2010 DEBT SERVICE FUND 40 -10100 CASH COMBINED FUND 677,435.78 40 -11100 PROPERTY TAXES RECEIVABLE 80,000.00 TOTAL ASSETS 757,435.78 LIABILITIES AND EQUITY LIABILITIES 40 -22210 DEFERRED PROPERTY TAXES TOTAL LIABILITIES FUND EQUITY 80,000.00 40 -27000 RESFUND BAL -1 YEARS PAYMENT 300,000.00 40 -27100 RESTRICTED FUND BALANCE 350,797.00 UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES -YTD 26,638.78 BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY 26,638.78 80,000.00 677,435.78 757,435.78 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 18 REVENUE TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 DEBT SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 40 -30 -100 PROPERTY TAX 55.03 78,639.95 80,000.00 1,360.05 98.3 40 -30 -200 SPECIFIC OWNERSHIP TAX 26.97 2,373.87 4,000.00 1,626.13 59.4 40 -30 -800 INTEREST EARNINGS 116.89 1,181.36 3,500.00 2,318.64 33.8 40 -30 -910 TRANSFER IN FROM GENERAL FUND .00 244,285.00 244,285.00 .00 100.0 TOTAL REVENUE 198.89 326,480.18 331,785.00 5,304.82 98.4 TOTAL FUND REVENUE 198.89 326,480.18 331,785.00 5,304.82 98.4 FOR ADMINISTRATION USE ONLY 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 19 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 DEBT SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 40 -40 -385 TREASURERS FEES GO BOND 1.10 1,573.14 1,800.00 226.86 87.4 40 -40 -810 BOND PRINCIPAL 02 S &U ISSUE .00 25,000.00 25,000.00 .00 100.0 40 -40 -811 BOND PRINCIPAL 98 GO ISSUE 35,000.00 35,000.00 35,000.00 .00 100.0 40 -40 -812 BOND PRINCIPAL 98 S &U ISSUE .00 130,000.00 130,000.00 .00 100.0 40 -40 -820 BOND INTEREST 02 S&U ISSUE 5,600.00 11,800.00 11,800.00 .00 100.0 40 -40 -821 BOND INTEREST 98 GO ISSUE 8,820.63 17,641.26 17,642.00 .74 100.0 40 -40 -822 BOND INTEREST 98 S &U ISSUE 37,085.00 77,485.00 77,485.00 .00 100.0 40 -40 -850 BOND AGENT FEES 742.00 1,342.00 3,000.00 1,658.00 44.7 40 -40 -910 TRANSFER TO DSF RESERVES .00 .00 30,058.00 30,058.00 .0 TOTAL EXPENDITURES 87,248.73 299,841.40 331,785.00 31,943.60 90.4 TOTAL FUND EXPENDITURES 87,248.73 299,841.40 331,785.00 31,943.60 90.4 NET REVENUE OVER EXPENDITURES 87,049.84) 26,638.78 .00 26,638.78) .0 FOR ADMINISTRATION USE ONLY 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 20 ASSETS LIABILITIES AND EQUITY LIABILITIES 50 -20820 DUE TO WASTEWATER FUND 50 -21100 ACCRUED PTO AND BENEFITS 50 -22910 ROAD CUT SURITY FEES 50 -22920 BULK WATER SECURITY DEP FUND EQUITY UNAPPROPRIATED FUND BALANCE: 50 -29800 RETAINED EARNINGS REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET NOVEMBER 30, 2010 WATER FUND 50 -10100 CASH COMBINED FUND 400,213.62 50 -11500 A/R CUSTOMER SERVICE CHARGES 10,864.45 50 -11540 A/R AUDIT 38,344.00 50 -11600 NR FOX RUN -GRAND CO HOUSING 42,400.00 50 -16100 LAND 100,000.00 50 -16200 BUILDINGS 2,915,858.49 50 -16203 WELLS SYSTEM 768,371.74 50 -16212 WATER DISTRIBUTION /STORAGE 8,699,733.82 50 -16213 WELLS 1,063,119.43 50 -16400 EQUIPMENT 56,470.02 50 -16500 WATER RIGHTS 19,775.86 50 -17900 ACCUMULATED DEPRECIATION 2,340,672.67) TOTAL ASSETS 11,774,478.76 TOTAL LIABILITIES 91,827.46 11,334,339.85 348,311.45 1,317.21 10,876.38 76,133.87 3,500.00 11,682,651.30 11,682,651.30 11,774,478.76 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 21 LICENSES PERMITS 50 -32 -100 EXCAVATION PERMIT FEES TOTAL LICENSES PERMITS CHARGES FOR SERVICES MISCELLANEOUS REVENUE 50 -36 -100 INTEREST EARNINGS 50 -36 -900 MISCELLANEOUS REVENUE OTHER SOURCES TRANSFERS FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 50 -34 -100 CUSTOMER SERVICE CHARGES .00 451,859.56 600,000.00 148,140.44 75.3 50 -34 -150 PENALTIES INTEREST 326.42) 4,003.81 1,000.00 3,003.81) 400.4 50 -34 -200 PLANT INVESTMENT FEES .00 .00 8,000.00 8,000.00 .0 50 -34 -300 WATER METER SALES .00 .00 1,000.00 1,000.00 .0 TOTAL CHARGES FOR SERVICES 326.42) 455,863.37 610,000.00 154,136.63 74.7 62.62 482.84 TOTAL MISCELLANEOUS REVENUE 545.46 .00 750.00 200.00 550.00) 375.0 .00 750.00 200.00 550.00) 375.0 581.93 3,000.84 2,000.00 5,000.00 3,582.77 7,000.00 1,418.07 29.1 1,999.16 60.0 3,417.23 51.2 50 -39 -200 GRANTS AND AID FROM AGENCIES .00 490,669.85 540,000.00 49,330.15 90.9 50 -39 -910 TRANSFER IN FROM GENERAL FUND .00 23,000.00 23,000.00 .00 100.0 50 -39 -999 CARRYOVER BALANCE .00 282,268.00 213,717.00 68,551.00) 132.1 TOTAL OTHER SOURCES TRANSFERS .00 795,937.85 776,717.00 19,220.85) 102.5 TOTAL FUND REVENUE 219.04 1,256,133.99 1,393,917.00 137,783.01 90.1 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 22 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 50 -40 -110 SALARIES 14,954.07 175,822.89 190,000.00 14,177.11 92.5 50 -40 -210 HEALTH INSURANCE 2,789.81 30,966.03 40,000.00 9,033.97 77.4 50 -40 -220 FICA TAX 1,043.59 12,278.23 14,535.00 2,256.77 84.5 50 -40 -230 RETIREMENT 594.93 6,935.35 7,600.00 664.65 91.3 50 -40 -250 UNEMPLOYMENT TAX 29.89 349.90 570.00 220.10 61.4 50 -40 -280 TRAINING PROGRAMS .00 1,210.00 3,000.00 1,790.00 40.3 50 -40 -290 TRAVEL, MEALS AND LODGING .00 654.98 4,000.00 3,345.02 16.4 50 -40 -295 MEALS AND ENTERTAINMENT .00 286.70 2,000.00 1,713.30 14.3 50 -40 -310 LEGAL FEES 5,700.68 23,169.10 50,000.00 26,830.90 46.3 50 -40 -330 ENGINEERING FEES 1,484.75 12,210.20 40,000.00 27,789.80 30.5 50 -40 -360 COMPUTERS NETWORKS AND SUPPORT .00 4,140.00 7,000.00 2,860.00 59.1 50 -40 -370 OTHER PROFESSIONAL SERVICES 23.35 1,118.13 15,000.00 13,881.87 7.5 50 -40 -430 INSURANCE .00 16,259.50 25,000.00 8,740.50 65.0 50 -40 -440 ADVERTISING .00 .00 500.00 500.00 .0 50 -40 -460 SYSTEM REPAIR AND MAINT PROD 587.50 20,954.39 30,000.00 9,045.61 69.9 50 -40 -465 SYSTEM REPAIR AND MAINT DIST .00 20,849.21 30,000.00 9,150.79 69.5 50 -40 -490 PROFESSIONAL MEMBERSHIPS .00 7,307.50 8,000.00 692.50 91.3 50 -40 -500 OPERATING SUPPLIES PRODUCTION 2,362.92 10,617.87 30,000.00 19,382.13 35.4 50 -40 -505 OPERATING SUPPLIES DISTRIB 269.52 5,322.23 40,000.00 34,677.77 13.3 50 -40 -510 EQUIPMENT PURCHASE AND REPAIR .00 .00 5,000.00 5,000.00 .0 50 -40 -520 TESTING .00 3,766.00 7,000.00 3,234.00 53.8 50 -40 -550 POSTAGE BILLING SUPPLIES 200.00 1,242.25 3,000.00 1,757.75 41.4 50 -40 -560 UTILITIES TELEPHONE 198.87 3,334.08 6,000.00 2,665.92 55.6 50 -40 -562 UTILITIES ELECTRICITY 2,677.37 32,087.71 45,000.00 12,912.29 71.3 50 -40 -670 PROP MGMT FRASER WTP .00 .00 6,000.00 6,000.00 .0 50 -40 -680 PROP MGMT MARYVALE WTP .00 420.04 6,000.00 5,579.96 7.0 50 -40 -690 MISCELLANEOUS EXPENSE .00 288.95 1,000.00 711.05 28.9 50 -40 -695 BAD DEBT WRITE OFF .00 .00 10,000.00 10,000.00 .0 50 -40 -715 WATER RIGHTS DIVERSION DEV .00 12,973.47 35,000.00 22,026.53 37.1 50 -40 -730 CAPITAL PROJECTS .00 491,460.58 570,000.00 78,539.42 86.2 50 -40 -760 PIF CAPITAL PROJECTS .00 1,797.25 .00 1,797.25) .0 50 -40 -930 TRANSFER TO CERF .00 10,000.00 10,000.00 .00 100.0 50 -40 -970 TRANSFER TO O &M RESERVES .00 .00 100,000.00 100,000.00 .0 TOTAL EXPENDITURES 32,917.25 907,822.54 1,341,205.00 433,382.46 67.7 TOTAL FUND EXPENDITURES 32,917.25 907,822.54 1,341,205.00 433,382.46 67.7 NET REVENUE OVER EXPENDITURES 32,698.21) 348,311.45 52,712.00 295,599.45) 660.8 FOR ADMINISTRATION USE ONLY 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 23 ASSETS 55 -10100 CASH COMBINED FUND 55 -10290 CASH WITH TREASURER 55 -11500 A/R CUSTOMER SERVICE CHARGES 55 -11900 MISCELLANEOUS RECEIVABLES 55 -13010 DUE FROM GENERAL FUND 55 -13050 DUE FROM WATER FUND 55 -13090 DUE FROM JFOC 55 -16100 LAND 55 -16200 SEWER TREATMENT PLANT 55 -16210 METER BUILDING IMPROVEMENTS 55 -16220 SEWER COLLECTION SYSTEM 55 -16250 CONSOLIDATED COLLECTION SYSTEM 55 -16400 EQUIPMENT 55 -17900 ACCUMULATED DEPRECIATION 55 -17905 ACCUM DEPR PLANT /JFOC 55 -17910 ACCUM DEPR SEWER COLLECT -FSD 55 -17915 ACCUM DEPR- EQUIPMENT LIABILITIES AND EQUITY LIABILITIES FUND EQUITY UNAPPROPRIATED FUND BALANCE: 55 -29800 RETAINED EARNINGS REVENUE OVER EXPENDITURES -YTD BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET NOVEMBER 30, 2010 WASTEWATER FUND 2,110,934.32 202.09 9,902.05 1,660.83 6,034.00 1,317.21 4,201.44 144,320.40 3,185, 789.16 8,056.39 10,032,670.80 279,069.00 71,492.50 474,498.72) 31,394.44) 1,901,999.35) 67,691.81) TOTAL ASSETS 13,380,065.87 55 -20210 ACCRUED A/P AUDIT 3,767.50 55 -20810 DUE TO GENERAL FUND 4,000.00 TOTAL LIABILITIES 7,767.50 11,301,450.89 2,070,847.48 13,372,298.37 13,372,298.37 13,380,065.87 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 24 CHARGES FOR SERVICES 55 -34 -100 CUSTOMER SERVICE CHARGES .00 458,328.99 615,542.00 157,213.01 74.5 55 -34 -150 PENALTIES INTEREST 329.38) 2,212.36 1,000.00 1,212.36) 221.2 55 -34 -200 PLANT INVESTMENT FEES .00 2,700.00 7,500.00 4,800.00 36.0 55 -34 -999 CONTRIBUTED ASSETS .00 53,572.01) .00 53,572.01 .0 TOTAL CHARGES FOR SERVICES 329.38) 409,669.34 624,042.00 214,372.66 65.7 MISCELLANEOUS REVENUE 55 -36 -100 INTEREST EARNINGS 325.60 3,976.35 7,500.00 3,523.65 53.0 55 -36 -500 JFOC MANAGEMENT FEE .00 21,316.50 28,420.00 7,103.50 75.0 55 -36 -900 MISCELLANEOUS REVENUE .00 75.00 1,500.00 1,425.00 5.0 TOTAL MISCELLANEOUS REVENUE 325.60 25,367.85 37,420.00 12,052.15 67.8 OTHER SOURCES TRANSFERS 55 -39 -999 CARRYOVER BALANCE TOTAL OTHER SOURCES TRANSFERS TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 WASTEWATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT .00 2,096,540.00 1,939,597.00 156,943.00) 108.1 .00 2,096,540.00 1,939,597.00 156,943.00) 108.1 3.78) 2,531,577.19 2,601,059.00 69,481.81 97.3 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 25 EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 WASTEWATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 55 -40 -110 SALARIES 12,655.11 144,141.66 170,000.00 25,858.34 84.8 55 -40 -210 HEALTH INSURANCE 1,997.34 22,194.24 27,000.00 4,805.76 82.2 55 -40 -220 FICA TAX 902.60 10,256.55 13,005.00 2,748.45 78.9 55 -40 -230 RETIREMENT 498.67 5,616.36 6,800.00 1,183.64 82.6 55 -40 -250 UNEMPLOYMENT TAX 25.29 286.55 510.00 223.45 56.2 55 -40 -280 TRAINING PROGRAMS .00 .00 3,000.00 3,000.00 .0 55 -40 -290 TRAVEL, MEALS AND LODGING .00 32.19 3,000.00 2,967.81 1.1 55 -40 -295 MEALS AND ENTERTAINMENT .00 124.51 2,000.00 1,875.49 6.2 55 -40 -310 LEGAL FEES .00 2,720.00 25,000.00 22,280.00 10.9 55 -40 -330 ENGINEERING FEES 2,108.75 5,679.86 20,000.00 14,320.14 28.4 55 -40 -360 COMPUTERS NETWORKS AND SUPPORT .00 2,344.00 5,000.00 2,656.00 46.9 55 -40 -370 OTHER PROFESSIONAL SERVICES 23.34 5,798.57 10,000.00 4,201.43 58.0 55 -40 -410 BANK CHARGES .00 .00 100.00 100.00 .0 55 -40 -430 INSURANCE .00 5,118.00 5,000.00 118.00) 102.4 55 -40 -440 ADVERTISING .00 .00 1,000.00 1,000.00 .0 55 -40 -460 SYSTEM REPAIR AND MAINT COLLEC .00 1,747.17 16,500.00 14,752.83 10.6 55 -40 -490 PROFESSIONAL MEMBERSHIPS .00 4,927.50 6,100.00 1,172.50 80.8 55 -40 -500 OPERATING SUPPLIES COLLECTIONS 26.95 148.02 5,000.00 4,851.98 3.0 55 -40 -510 EQUIPMENT PURCHASE AND REPAIR .00 213.46 5,500.00 5,286.54 3.9 55 -40 -520 TESTING 25.00 250.00 .00 250.00) .0 55 -40 -550 POSTAGE BILLING SUPPLIES 200.00 1,248.70 3,000.00 1,751.30 41.6 55 -40 -560 UTILITIES TELEPHONE .00 155.81 1,500.00 1,344.19 10.4 55 -40 -650 WW TREATMENT CHARGES /JFOC 22,566.49 114,477.88 321,000.00 206,522.12 35.7 55 -40 -660 JFOC CAPREPL RESERVE .00 122,652.00 122,652.00 .00 100.0 55 -40 -690 MISCELLANEOUS EXPENSE .00 596.68 5,000.00 4,403.32 11.9 55 -40 -695 BAD DEBT WRITE OFF .00 .00 10,000.00 10,000.00 .0 55 -40 -730 CAPITAL PROJECTS .00 .00 100,000.00 100,000.00 .0 55 -40 -930 TRANSFER TO CERF .00 10,000.00 10,000.00 .00 100.0 TOTAL EXPENDITURES 41,029.54 460,729.71 897,667.00 436,937.29 51.3 TOTAL FUND EXPENDITURES 41,029.54 460,729.71 897,667.00 436,937.29 51.3 NET REVENUE OVER EXPENDITURES 41,033.32) 2,070,847.48 1,703,392.00 367,455.48) 121.6 FOR ADMINISTRATION USE ONLY 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 26 ASSETS LIABILITIES AND EQUITY FUND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET NOVEMBER 30, 2010 PETERSEN TRUST 70 -10100 CASH COMBINED FUND 17,748.84 TOTAL ASSETS 17,748.84 UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES -YTD 17,748.84 BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 17, 748.84 17, 748.84 17, 748.84 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 27 REVENUE TOTAL FUND REVENUE FOR ADMINISTRATION USE ONLY TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 PETERSEN TRUST PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 70 -30 -800 INTEREST EARNINGS 3.13 40.09 50.00 9.91 80.2 70 -30 -910 TRANSFER IN FROM GENERAL FUND .00 .00 17,735.00 17,735.00 .0 70 -30 -999 CARRYOVER BALANCE .00 17,708.75 .00 17,708.75) .0 TOTAL REVENUE 3.13 17,748.84 17,785.00 36.16 99.8 3.13 17,748.84 17,785.00 36.16 99.8 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 28 EXPENDITURES 70 -40 -670 PETERSEN TRUST EXP TRAIL TOTAL EXPENDITURES TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES FOR ADMINISTRATION USE ONLY TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 11 MONTHS ENDING NOVEMBER 30, 2010 PETERSEN TRUST PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 .00 .00 17,785.00 17,785.00 .0 3.13 17,748.84 .00 17,785.00 17,785.00 .0 .00 17,785.00 17,785.00 .0 .00 17,748.84) .0 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 29 ASSETS LIABILITIES AND EQUITY FUND EQUITY FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET NOVEMBER 30, 2010 GENERAL FIXED ASSETS 91 -16100 LAND 730,630.35 91 -16200 ADMINISTRATION BUILDING 208,379.39 91 -16203 MAINTENANCE BUILDING 57,722.51 91 -16208 HOUSE 400 DOC SUSIE AVE 54,839.27 91 -16209 VISITOR CENTER 183,895.00 91 -16211 BUSBARN 105 FRASER AVE HOUSE 100,000.00 91 -16250 CHURCH 267,000.00 91 -16306 PARKS 367,800.08 91 -16311 STREET IMPROVEMENTS 3,439,840.00 91 -16312 HIGHWAY 40 PATH 8,872.00 91 -16490 EQUIPMENT OTHER 872,015.00 91 -16500 OFFICE EQUIPMENT 57,261.75 91 -17900 ACCUMULATED DEPRECIATION 2,260,048.61) TOTAL ASSETS 4,088,206.74 UNAPPROPRIATED FUND BALANCE: 91 -29800 INVESTMENT IN FIXED ASSETS 4,088,206.74 BALANCE CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 4,088,206.74 4,088,206.74 4,088,206.74 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 30 ASSETS LIABILITIES AND EQUITY LIABILITIES 95 -25050 2002 SERIAL BONDS 95 -25060 1998 REVENUE REFUNDING BONDS 95 -25070 1998 GENERAL OBLIGATION BONDS 95 -25200 ACCRUED COMPENSATED ABSENCES 95 -25500 CAPITAL LEASES KOMATSU LOADER FOR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET NOVEMBER 30, 2010 GENERAL LONG -TERM DEBT 95 -18100 AMOUNT TO BE PROVIDED 3,131,161.31 TOTAL ASSETS 3,131,161.31 360,000.00 2,035,000.00 475,000.00 15,677.17 245,484.14 TOTAL LIABILITIES 3,131,161.31 TOTAL LIABILITIES AND EQUITY 3,131,161.31 92 OF THE FISCAL YEAR HAS ELAPSED 12/27/2010 05:06PM PAGE: 31 Finance Update:01/05/2011 Prepared:12/29/2010 Transmitted with your packet this week:November Financial Statements and the October 2010 Sales Tax Report. October sales tax receipts were rather disappointing, and pushed us to being 9% down for the year to date compared to FY 2009, however there is good buzz about sales in November and December….I have my fingers crossed. December is just like a roller coaster for me –one peak is getting through the budget adoption process and all that that entails and ensues, currently my car is approaching the next peak which is the yearly compilation of W-2’s and 1099’s, followed by the complete change out of my files/records and getting everything cleaned-up for the early audit in February, along with getting the financial system prepped for the new year. Once these tasks are behind me I will begin some exciting and challenging projects for the New Year. The biggest of these projects will be re-visiting the capital reserve practices which were put into place when the joint treatment facility came on line. As always pleasecontact me with any questions or concerns you might have: 726-5491 X206 or nhavens@town.fraser.co.us. at Nat Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com PLANNINGUPDATE (1/5/2011) Planning Commission: Veronica Callinan has been appointed to the Planning Commission by Mayor Cook. Welcome to Veronica who is co-owner at Sharky’s. 200 Eisenhower Drive Lease Please see separate memo. Community Revitalization Partnership Program The final report on the downtown assessment for Fraser has been completed! The report is posted on the website at www.frasercolorado.com. Go to the home page and follow the link. nd 2Fraser Business/Community Forum th Please join us for coffeeat the Fraser Historic Church on Tuesday, January 25, 2010@ 7:45 am as we reach out to the community and provide the opportunity for citizens, business and property ownersand officialsto listen to and learn from each other and to work together to address issues and challenges. Ordinance 375-Subdivision Regulations The Planning Commission and Town Board held a joint public hearing on proposed amendments to the subdivision regulations on August 4, 2010. The amendments primarily deal with acceptance of infrastructureand lessons we have learned over the past couple of years. The motion on August 4, 2010 recommended approval with conditions. We are still making final edits to the ordinance. We anticipate bringing this back to the Town Board for adoption in January. Minimum Design Criteria & Construction Standards Assisting PW Director,Town Engineer and Town Manager in compiling our standards into one document for adoption in January. Medical Marijuana Centers Researching regulation options for the Town of Fraser as the voters elected to notprohibit Medical Marijuana Centers. We anticipate having a discussion at the Town Board on January 19, 2011. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com PUBLIC WORKSBRIEFING (As of 12/28for 1/05/2011meeting) WATER~ th There will be a virtual tour of the Town’s water system on the 5. I will be showing the board our water system through a birds-eye view utilizing the latest version of our ArcGIS Explorer software. It’s pretty dang cool! Field Trip Update: Todd Conger and I went to a water meter testing/certification lab in December to observe how accuracy testing is performed on water meters. It was an interesting process and gave us both a better understanding of how this is done. Continue with meter maintenance… The combining of the two separate water system ID numbers was submitted to the CDPHE on December 2, 2010. I will keep you posted on the applications progress. East Grand Water Quality Board first quarter meeting of the directors and membership th at 3:00 p.m. in the WP council chambers. will be January 13 SANITARY SEWER~ Slip Lining (CIPP)project:WSU has completed the slip lining of the entire west side of th , 2010. the railroad tracks as of December 8 WSU will be performing some above ground prep work so they will be staged ahead of the game for their returnin the spring of 2011to complete the balance of the pipe lining on the east side of the tracks in old town. Construction schedule for 2011 will be made available as we get closer to the construction date. STREETS~ FVI -GP Drainage Issue: Update: Nothing to report We had a snow & ice truck go into one of the deep ditches on upper Wapiti Dr last week which required us to hire a towtruck to winch it out and get it back on the road working. This reminded me of the need to get these ditches filled in and converted to surface drainage. STREETSCAPES~ DEVELOPMENT~ Questions or Concerns? Email me: anordin@town.fraser.co.us Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com American Hiking Society’s 2011National Trails Fund Contact: Heather Sable,hsable@americanhiking.org NOVEMBER 1, 2010: You may begin downloading and submitting your NTF applications. ONLY be submitted electronically Applications may to hsable@americanhiking.org. DECEMBER 15, 2010 at 11:59 p.m.:DEADLINE for all applications! NO applications will be admitted after this date and time. APRIL 2011- GRANTS WILL BE ANNOUNCEDIN APRIL2011 National Trails Fund 2011 Application *Denotes Required Field *Section 1. Organization Information *Name of Organization:Headwaters Trails Alliance(HTA) *Name of Project: Fraser River Trail ImprovementProject *Street Address: PO Box 946 *City:Granby *State: CO *Zip: 80446 *Phone:970.726.1013 Website: www.headwaterstrails.org *Year Organization was 1997 Established: *Organization mission To identify, maintain, and expand an accessible, interconnecting trail system in statement:Grand County for appropriate multi-user groups. To link and protect significant resources along trails through the support of volunteers and public and private partnerships. To promote the appreciation, preservation, and enjoyment of trails through education. To promote cooperation and respect among various user groups to further enhance the quality of existing and future trails in Grand County. To coordinate monetary, informational, and personnel resources within and outside Grand County to further the planning, development and maintenance of trails in Grand County for the benefit of the public. To review, recommend and assist in the implementation of grants and grant proposals. *Month & Year Organization August, 2006 became an Alliance Member *Section 2. Organization Contact *Contact Name:Maura McKnight *Street Address:PO Box 946 *City: Granby *State:CO *Zip:80446 *Phone:970.726.1013 *Email: hta@headwaterstrails.org *Section 3. Project Information *City where project will take Fraser, CO place: *County where project will Grand County take place: *State where project will take Colorado place: *Project Type:Select all that apply (Mark “X” next to applicable items.) Land Acquisition New Trail Trail Facility/Infrastructure Trail Marketing Environmental Education/Interpretation xNatural Resource Restoration Trail Signage-Directional xImprovements to Existing Trail Other, Please Explain *On what type of land ownership/management area will the project be conducted? The improvements will occur on embankments and bridges of the Fraser River Trail located in Fraser, CO. The Fraser River is one of the tributariesof the Colorado River. The Town of Fraser, in collaboration with HTA, manages trail activities including trail and bridge safety. *Have you been awarded monies from AHS in the last 5 years? If yes, list year(s) awarded. No *How much are you $5,000 requesting? ($500-$5000) *Number of volunteers Project has not begun because funds are unavailable at this time. We involved in project?expect 5-10 volunteers to beinvolved when funding for improvementsis available. *Demographics of volunteers: (Mark an “X” next to the applicable item.) xPrimarily Adult (22+) Primarily Youth (15-21) Primarily Family *Project summary (50 words or less) The Fraser River Trail is a popular trail used for recreation as well as for alternate transportation means within town limits. Due to our average snowfall of 350” per year and fast spring melt-off, we are experiencing environmental damage and trail user safety issuesat specific pointsof the trail. *Describe project goals including any tangible conservation or outdoor recreation results expected: (e.g.: number of trail miles constructed) (200 words or less) Project goals include minimizing erosion of river banksand minimizing erosion of river bridges due to spring snow melt which creates high river flows. The primary goal is to allow for safe passage of trail users during spring, when warm days can create dangerously high river flows. The project is in the central area of a series of 20+ miles of available (non-motorized) trail, which creates an issue for those wishing to use the trail to get from Point A to Point B. Trail users ignore trail closures, which create safety issues.Therefore, a supplementalgoal would be to eliminate the need for trail closures.To achieve these goals, we need to install a headgate adjacent to a private pond off the river, complete bank stabilization work and elevate one of the bridgesabout 12 inches. *Identify how the project improves or protects natural resources and/or the outdoor recreation experience: (200 words or less) The Fraser River Trail protects natural resources by providing a designated location for passage, thus minimizing social trails and the related erosion, litter, and private land crossings. The Fraser River Improvement Project will minimize ground erosion/sediment leaking into the river, and damage tofoot bridges. The Fraser River is a source of drinking water and is home to Brown Trout and BrookTrout.Excess sediment can create issues for the delicate balance required of healthy rivers. Outdoor recreation will improve asplanned improvements get implemented, allowing for a continuouslyopen trail. *Identify support for and promotion of your project including recognition, endorsements, awards, and/or media coverage: (200 words or less) HTA and Town of Fraser have collaborated with the Rivers & Trails Conservation Assistance (RTCA) Program to identify solutions to the issues at hand. The RTCA Program, a division of the National Park Service, has consulted with us on a pro-bono basis. *How will you promote your project (e.g.: internal communication outlets, media, public relations, ® events such as AHS’ National Trails Day): (200 words or less) We primarily promote our projects through the local newspaper and on our website. American Hiking Society is currently listed as a supporter on our website. We are currently in negotiations for a new website, and specific information of AHS can be listed, as directed. Press releases will be sent to the local paper for publication on any grant amount awarded. *Does the proposed project include partnerships? If so, explain and include organization names, contacts and type of organizational support (monetary, volunteers, materials/equipment, other): (200 words or less) HTA is comprised of an Executive Director, overseen by a Board of Directors,and a plethora of volunteers. HTA is a partnership between the county, towns and recreation districts inGrand Countyand all HTA projects involve volunteers.This specific project relies on the partnership betweenthe Town of Fraser and HTA. Support has come in the form of free consultation from the RTCA Program(contact=Hugh Osborne 303.969.2781)as well as financial investments from the Town of Fraser.In 2006, the Town invested a significant amount into aquatic habitat improvements and this year the Town has completed temporary improvements to address the trail user safety issues.The Town does not have funds available at this time to complete all the necessary improvements for these safety issues. HTA does not have any funds available to contribute to this project, however is contributing staff time and volunteer support. [Town of Fraser contact Town Manager Jeff Durbin, 970.726.5491; HTA contact information listed above.] *Describe the activities of the Select all that apply. end users: (Mark an “X” next to the applicable item.) xHiking xBiking Horseback Riding xWildlife Photography xBirding xTrail Running xFishing Hunting Paddling Other; Please Explain Additional project information: (250 words or less) *Section 4. Multimedia *Photos (up to 4): Above, you can see the erosion problems from the spring runoff. The river washes out sections of the trail, and has even created issues for adjacent residences. This photo documents a section of the trail where the runoff has completely eroded the trail material around the culverts, requiring trail closure. Photograph names Photograph creditsFive Rivers, Inc. Video (optional): Video name Video credit See disclosure statement at the end of the application. Section 5.Map Upload a project map with context/location information: (optional) Map name Map credit See disclosure statement at the end of the application. *Section 6. Project Timeline *Project Start Date April, 2011 *Project End Date June, 2011 *Provide a paragraph about the time-sensitivity of the project including if/how the project is part of a larger trails effort/program: (150 words or less) The Department of Wildlife would like to see the project begin beforethe trout spawning period,which occurs in the fall,which fits nicely into our timeline sincetrail improvement completion must occur before the big spring melt during mid-to late May. Should permanent improvements not occur by May, the trail will need to be closed for a month or longer for safety reasons. Installing more temporary improvements is simply not a good use of taxpayer funds. We are committed to completing permanent solutions, as this trail is part of a 20+ mile trail that transects 4 towns, and is heavily used by residents and visitors alike. *Attach your project timeline as a SEPARATE document with your completed application. *Section 7. Project Budget *Provide a brief project budget justification (100 words or less) The Town of Fraser adheres to a bidding system. Five River, Inc., who have submitted an estimate for the improvement work, has consistently provided a bid with significant savings over other bids. Additionally, this company has worked with the Town of Fraser during the 2006 aquatic habitat improvement project, and therefore is familiar with the natural surroundings of the area and its dynamics. *What is the totalbudget for $30,000 this project? *What amount are you $5,000 requesting from AHS? ($500- $5000) *Attach your budget as a SEPARATE document with your completed application. Include income, match funds, soft matches, and expenses. *Section 8.Participation in AHS activities: State the number of times you have participated in each activity. 0National Trails Day® 0Volunteer Vacations We try to schedule our Adopt Other AHS participation, Please Explain a Trail party as close to National Trails Day as possible as a way to promote National Trails Day. Scheduling such events in mountain towns is very weather dependent andthe first Saturday in June is sometimes very snowy and/or muddy! *Section 9. Non-Profit Status 501(c)3 *Attach your IRS Tax-Exempt letter(e.g.501(c)3as a SEPARATE document with your completed application . *Section 10.Disclosure Statement *By typing your namebelow, you: Certify that all the information and materials submitted are, to the best of your knowledge, true. Have read and accept the terms in the National Trails Fund Guidelines. Understand that any media or materials submitted will not be returned. Understand that any photographs or video submitted may be used by American Hiking Society to promote NTF winners, the NTF program, and/or may be used in American Hiking Society collateral materials. *Organization Name:Headwaters Trails Alliance *Project Name:Fraser River Trail Improvement Project *Type Name and Title:Maura McKnight, Executive Director Send completed application to HSable@AmericanHiking.org.