HomeMy Public PortalAbout04 09 2021 Regular MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
COMMISSION, OF THE TOWN OF GULF STREAM ON FRIDAY, APRIL 9, 2021 AT 9:00
A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Vice Mayor Stanley
called
the meeting
to order at 9:00 A.M.
II. Pledge of Allegiance
Vice Mayor Stanley
led the
Pledge of
Allegiance.
III. Roll Call
Present and
Participating:
Thomas W. Stanley
Vice Mayor
Paul A.
Lyons, Jr.
Commissioner
Joan Orthwein
Commissioner
Donna S.
White
Commissioner
Also Present &
Participating:
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Town Manager
Asst. Town Attorney
Chief of Police
Town Clerk
Absent w/notice: Scott W. Morgan Mayor
IV. Minutes.
A. Regular Meeting of March 12, 2021.
B. Public Hearing of Local Planning Agency of March 12, 2021.
Commissioner White made a motion to approve the minutes of
the Regular Meeting as well as the Public Hearing of the Local Planning
Agency on March 12, 2021. Commissioner Orthwein seconded the motion
with all voting AYE at roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
There were none.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. May 14, 2021 at 9:00 A.M.
2. June 11, 2021 at 9:00 A.M.
3. July 9, 2021 at 9:00 A.M.
4. August 13, 2021 at 9:00 A.M.
5. September 10, 2021 at 9:00 A.M.
Vice Mayor Stanley called attention to the dates.
VII. Communication from the Public (3 min. maximum)
Kristine de Haseth, Mayor of Ocean Ridge, commended Assistant
Town Attorney Nazzaro for his professionalism and passion and being pro-
active and articulate.
VIII. Public Hearing.
A. Declaration of Ex-Parte Communications
There was none.
Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2021 @ 9:00 A.M.
B. Administer Oaths
Town Clerk Taylor swore in Mr. Mark Marsh.
C. Applications for Development Approval
1. Application Submitted by Mark Marsh of Bridges, Marsh &
Associates, as Agent for Mr. & Mrs. Christopher Ruth, the
owners of property located at 3212 Gulf Stream Road, Gulf
Stream, Florida, which is legally described as the north
75 feet of lot 24 and the south 50 feet of lot 25, at page
27 of the public records of Palm Beach County, Florida.
a. Special Exception to permit additions to a single-
family dwelling with existing nonconforming setbacks.
b. Level 3 Architectural/Site Plan Review to permit the
addition of a 2-car garage, a guest suite, loggia, and
a minor addition to the west side of the master
bedroom.
Mr. Mark Marsh, Architect, made a presentation
regarding the Ruth home. He stated it was built in 1951 and he
considered it a country cottage and instead of tearing it down, the
Ruth's had decided to do some expansion and renovations to preserve the
character of the house. Mr. Marsh stated they were asking for a special
exception for the additions due to nonconforming setbacks and that lines
probably were not drawn when the house was built that you could see in
the skew of the house. He added they were going to change the circular
driveway to a single-entry driveway and adding a two -car garage with a
side -entry not facing the street. Mr. Marsh stated they were going to
enclose an open area in the rear and add a bedroom as well as a minor
addition to the master bedroom with a covered loggia on the west side.
He pointed out the elevations and showed how they would marry and match
the existing roof to unify everything seamlessly. Mr. Marsh stated
there would be minor landscaping modifications as the property was well
established with landscaping.
Commissioner Lyons commended Mr. Marsh on a job well done and
Vice Mayor Stanley expressed his appreciation in keeping the house as a
one-story, which is what the Town promotes. Commissioner White
expressed her thanks in preserving the home and adding charm while
making it more functional.
Commissioner Orthwein made a motion to approve a Special
Exception to permit additions to a single-family dwelling with existing
nonconforming setbacks. Commissioner White seconded the motion with all
voting AYE at roll call.
Commissioner Orthwein made a motion to approve a Level III
Architectural/Site Plan Review to permit the addition of a two -car
garage, a guest suite, and a minor addition to the west side of the
master bedroom based on a finding that the construction of a two -car
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2021 @ 9:00 A.M.
garage, a guest suite, and a minor addition to the west side of the
master bedroom meets the minimum intent of the Design Manual and
applicable review standards. Commissioner White seconded the motion
with all voting AYE at roll call.
IX. Reports.
A. Town Manager
1. Utility Undergrounding
Town Manager Dunham stated that AT&T was finished wrecking
their old services, but they found two places that they still needed to
fix, at their own expense. Mr. Dunham stated that Comcast had now
switched over to fiber optic and was beginning their wreck out and
thought they would be finished by the end of April. He added that he
had been in contact with FP&L, and they had walked the Town to see
exactly where the new streetlights would be going to be installed. Vice
Mayor Stanley asked if there was a project manager assigned from FP&L to
which Town Manager Dunham answered in the affirmative. Commissioner
Lyons wanted to know if there was a schedule to which Mr. Dunham stated
there was not and Commissioner Lyons asked if a representative could
come to a meeting. Town Manager Dunham stated he could ask them to
attend a meeting, but he thought his communication with them was more
important than them giving an update at a meeting. Commissioner Lyons
was satisfied with that answer.
Cuppy Kraft, a resident of Gulf Stream asked if the poles
on Little Club Road would be down by September to which Town Manager
Dunham answered in the affirmative. Mrs. Kraft then asked about the
street signs for Little Club Road to which Mr. Dunham explained that it
had been difficult getting a sign and that they asked The Little Club if
it could be attached to their sign, to which The Little Club did not
agree to. Mrs. Kraft was not happy with that answer and stated they
wanted a pole like everyone else. Town Manager Dunham explained that
where the sign would normally go was too far back, so they were going to
place it on the other side.
2. Building Design Legislation Update
Assistant Town Attorney Nazzaro brought everyone up to
date on where the legislation was concerning building design. He added
there were amendments being pursued by the League, the Town and some
other smaller municipalities that have design review boards. Mr.
Nazzaro stated that if the amendment were included, Gulf Stream would
not be affected, but in the current form, the bill did not have any
exemptions that would apply to Gulf Stream without the Town taking some
legislative action. He explained that he had spoken to the Town's
planner, Marty Minor, and they believed the first exemption in the bill
could be used by the Town due to the historic nature of the core,
beachfront, and ocean west districts. Mr. Nazzaro stated they were
working on ordinance language to create these historic districts and
Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2021 @ 9:00 A.M.
would be presenting them to the Commission for first reading at the May
meeting. He added that another approach the staff was pursuing was
incentive zoning, which would apply to the entire Town. Mr. Nazzaro
stated as part of an incentive to construct homes consistent with the
building design elements contained in the Town Code, the Town would
modify its Floor Area Ratio calculation. He added that our planner
agreed that this would work and is a common practice and this incentive
would help maintain the prevalence of Gulf Stream Bermuda and Spanish
Mediterranean homes throughout the Town. Vice Mayor Stanley stated it
was good to have options and thanked Mr. Nazzaro for his hard work.
3. Reverse Osmosis Water Plant -Golf Stream Golf Club
Town Manager Dunham explained that this item on the agenda
was to be informative to the Commission so they could have discussion
before making an amendment to the Zoning Code. He added that the Town
was approached in early March by the Gulf Stream Golf Club incoming and
outgoing presidents, as well as the golf course superintendent. Mr.
Dunham stated after that initial meeting, they met at the proposed RO
plant site on the north side of the Club's property just south of the
Golfview Road and Polo Drive intersection. He stated they were
concerned with noise and odor, so they went and toured the Everglades
Club RO Plant in the Town of Palm Beach as well as the Manalapan RO
plant, which were two totally different plants regarding odor and noise.
Mr. Dunham stated that a water plant is not currently permitted in the
Gulf Stream Outdoor Recreational Zoning District, so the Commission
would need to amend the Code. Assistant Town Attorney Nazzaro explained
that relative to the Code, it would need to be special exception
criteria the GSGC would need to meet regarding the Outdoor Recreational
Zoning District involving noise and odor and other impacts it may have
on residents. He added that the Town had retained a specialized outside
legal counsel to handle the change to the Town Code and those costs
would be incorporated as part of the Club's application fee as a 1000
pass through.
Mr. Ryan Swilley, the Gulf Stream Golf Club Superintendent,
gave a detailed PowerPoint presentation showing specifications of the
plant, where they would like to put the well, storage tank, etc. Mrs.
Cuppy Kraft, Town resident, wanted to know who determined what a bad
odor was, and referred to her home that is next door to the Little
Club's kitchen and how horrible the odors were there. She also wanted
to know if the GSGC was given the special exception, then why wouldn't
the Little Club one day want it. Town Manager Dunham stated if the
Little Club wanted to put in an application, they would be allowed to do
SO. Vice Mayor Stanley stated that to get a special exception you had
to meet eight criteria, but each application was on its own merit and
not compared to another application. Assistant Town Attorney Nazzaro
stated that the odor issue would be addressed in the special exception
criteria and enforcement would come if three separate households
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2021 @ 9:00 A.M.
complained within a 30-day period. Mrs. Kraft wanted to know if the
Town had standards for odor control to which Mr. Nazzaro stated that the
Town's General Nuisance was in place for odors but there was not a
rating system at this time. Commissioner Orthwein commented that they
were talking about two different things with one being a kitchen odor
and the other a reverse osmosis odor and did not want to confuse the two
issues at this time. Commissioner White wanted to know if there were
any adverse consequences environmentally of reintroducing the brine back
into the soil to which Mr. Swilley answered there were not. Vice Mayor
Stanley thanked Mr. Swilley for the informative presentation.
B. Architectural Review & Planning Board
1. Meeting Dates
a. April 22, 2021 at 8:30 A.M.
b. May 28, 2021 at 8:30 A.M.
c. June 25, 2021 at 8:30 A.M.
d. July 23, 2021 at 8:30 A.M.
e. September 23, 2021 at 8:30 A.M.
Vice Mayor Stanley called attention to the dates.
C. Finance Director
1. Financial Report for March 2021.
2. Water Usage as of 3-31-21.
Vice Mayor Stanley accepted the reports as submitted.
D. Police Chief
1. Activity for March 2021.
Vice Mayor Stanley accepted the report as submitted.
X. Items for Commission Action.
A. Award Bid for Commission Chamber Audio/Visual System.
Town Manager Dunham stated that the Town had received bids
from six contractors and the Selection Committee had given the highest
score to Innuvo, Inc. even though it was priced in the middle of the six
proposals. CFO Tew explained the lower priced company that came in
second was planning to recycle a lot of the equipment the Town was
trying to replace, which explained the price difference. Commissioner
Lyons had some questions regarding watching remotely and not being able
to hear clearly to which CFO Tew explained that the new system would
have an integrated presentation software and the Town was trying to move
towards a more digital presentation experience. Commissioner Lyons
asked what Town Clerk Taylor's thoughts were. Town Clerk Taylor stated
that the present system had served the Town well, but it had become
obsolete and could not get parts for it any longer and that her main
objection would be that they do not cut holes in the wood. CFO Tew
stated this company had gone to great lengths and stated they would do
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Minutes of Town Commission
Regular Meeting & Public Hearing
Held April 9, 2021 @ 9:00 A.M.
everything within their ability to maintain the integrity of the
paneling. Vice Mayor Stanley asked if the system would be compatible if
the Commissioners decided to go digital with iPads/Notebooks instead of
paper agendas. CFO answered in the affirmative and added that all they
had to do was give the green light.
Commissioner Orthwein made a motion to approve the bid award
to Innuvo, Inc. in the amount of $49,612.71 for the audio/visual system
to go in the Commission Chambers. Commissioner White seconded the
motion with all voting AYE at roll call.
B. Items by Mayor & Commissioners
There were none.
XI. Adjournment.
Vice Mayor Stanley adjourned the meeting at 10:42 A.M.
1nee
Assistant Town Clerk
2