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HomeMy Public PortalAbout04 09 2021 Regular MeetingMINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN COMMISSION, OF THE TOWN OF GULF STREAM ON FRIDAY, APRIL 9, 2021 AT 9:00 A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF STREAM, FLORIDA. I. Call to Order Vice Mayor Stanley called the meeting to order at 9:00 A.M. II. Pledge of Allegiance Vice Mayor Stanley led the Pledge of Allegiance. III. Roll Call Present and Participating: Thomas W. Stanley Vice Mayor Paul A. Lyons, Jr. Commissioner Joan Orthwein Commissioner Donna S. White Commissioner Also Present & Participating: Gregory Dunham Edward Nazzaro Edward Allen Rita Taylor Town Manager Asst. Town Attorney Chief of Police Town Clerk Absent w/notice: Scott W. Morgan Mayor IV. Minutes. A. Regular Meeting of March 12, 2021. B. Public Hearing of Local Planning Agency of March 12, 2021. Commissioner White made a motion to approve the minutes of the Regular Meeting as well as the Public Hearing of the Local Planning Agency on March 12, 2021. Commissioner Orthwein seconded the motion with all voting AYE at roll call. V. Additions, withdrawals, deferrals, arrangement of agenda items. There were none. VI. Announcements. A. Regular Meetings and Public Hearings 1. May 14, 2021 at 9:00 A.M. 2. June 11, 2021 at 9:00 A.M. 3. July 9, 2021 at 9:00 A.M. 4. August 13, 2021 at 9:00 A.M. 5. September 10, 2021 at 9:00 A.M. Vice Mayor Stanley called attention to the dates. VII. Communication from the Public (3 min. maximum) Kristine de Haseth, Mayor of Ocean Ridge, commended Assistant Town Attorney Nazzaro for his professionalism and passion and being pro- active and articulate. VIII. Public Hearing. A. Declaration of Ex-Parte Communications There was none. Minutes of Town Commission Regular Meeting & Public Hearing Held April 9, 2021 @ 9:00 A.M. B. Administer Oaths Town Clerk Taylor swore in Mr. Mark Marsh. C. Applications for Development Approval 1. Application Submitted by Mark Marsh of Bridges, Marsh & Associates, as Agent for Mr. & Mrs. Christopher Ruth, the owners of property located at 3212 Gulf Stream Road, Gulf Stream, Florida, which is legally described as the north 75 feet of lot 24 and the south 50 feet of lot 25, at page 27 of the public records of Palm Beach County, Florida. a. Special Exception to permit additions to a single- family dwelling with existing nonconforming setbacks. b. Level 3 Architectural/Site Plan Review to permit the addition of a 2-car garage, a guest suite, loggia, and a minor addition to the west side of the master bedroom. Mr. Mark Marsh, Architect, made a presentation regarding the Ruth home. He stated it was built in 1951 and he considered it a country cottage and instead of tearing it down, the Ruth's had decided to do some expansion and renovations to preserve the character of the house. Mr. Marsh stated they were asking for a special exception for the additions due to nonconforming setbacks and that lines probably were not drawn when the house was built that you could see in the skew of the house. He added they were going to change the circular driveway to a single-entry driveway and adding a two -car garage with a side -entry not facing the street. Mr. Marsh stated they were going to enclose an open area in the rear and add a bedroom as well as a minor addition to the master bedroom with a covered loggia on the west side. He pointed out the elevations and showed how they would marry and match the existing roof to unify everything seamlessly. Mr. Marsh stated there would be minor landscaping modifications as the property was well established with landscaping. Commissioner Lyons commended Mr. Marsh on a job well done and Vice Mayor Stanley expressed his appreciation in keeping the house as a one-story, which is what the Town promotes. Commissioner White expressed her thanks in preserving the home and adding charm while making it more functional. Commissioner Orthwein made a motion to approve a Special Exception to permit additions to a single-family dwelling with existing nonconforming setbacks. Commissioner White seconded the motion with all voting AYE at roll call. Commissioner Orthwein made a motion to approve a Level III Architectural/Site Plan Review to permit the addition of a two -car garage, a guest suite, and a minor addition to the west side of the master bedroom based on a finding that the construction of a two -car 2 Minutes of Town Commission Regular Meeting & Public Hearing Held April 9, 2021 @ 9:00 A.M. garage, a guest suite, and a minor addition to the west side of the master bedroom meets the minimum intent of the Design Manual and applicable review standards. Commissioner White seconded the motion with all voting AYE at roll call. IX. Reports. A. Town Manager 1. Utility Undergrounding Town Manager Dunham stated that AT&T was finished wrecking their old services, but they found two places that they still needed to fix, at their own expense. Mr. Dunham stated that Comcast had now switched over to fiber optic and was beginning their wreck out and thought they would be finished by the end of April. He added that he had been in contact with FP&L, and they had walked the Town to see exactly where the new streetlights would be going to be installed. Vice Mayor Stanley asked if there was a project manager assigned from FP&L to which Town Manager Dunham answered in the affirmative. Commissioner Lyons wanted to know if there was a schedule to which Mr. Dunham stated there was not and Commissioner Lyons asked if a representative could come to a meeting. Town Manager Dunham stated he could ask them to attend a meeting, but he thought his communication with them was more important than them giving an update at a meeting. Commissioner Lyons was satisfied with that answer. Cuppy Kraft, a resident of Gulf Stream asked if the poles on Little Club Road would be down by September to which Town Manager Dunham answered in the affirmative. Mrs. Kraft then asked about the street signs for Little Club Road to which Mr. Dunham explained that it had been difficult getting a sign and that they asked The Little Club if it could be attached to their sign, to which The Little Club did not agree to. Mrs. Kraft was not happy with that answer and stated they wanted a pole like everyone else. Town Manager Dunham explained that where the sign would normally go was too far back, so they were going to place it on the other side. 2. Building Design Legislation Update Assistant Town Attorney Nazzaro brought everyone up to date on where the legislation was concerning building design. He added there were amendments being pursued by the League, the Town and some other smaller municipalities that have design review boards. Mr. Nazzaro stated that if the amendment were included, Gulf Stream would not be affected, but in the current form, the bill did not have any exemptions that would apply to Gulf Stream without the Town taking some legislative action. He explained that he had spoken to the Town's planner, Marty Minor, and they believed the first exemption in the bill could be used by the Town due to the historic nature of the core, beachfront, and ocean west districts. Mr. Nazzaro stated they were working on ordinance language to create these historic districts and Minutes of Town Commission Regular Meeting & Public Hearing Held April 9, 2021 @ 9:00 A.M. would be presenting them to the Commission for first reading at the May meeting. He added that another approach the staff was pursuing was incentive zoning, which would apply to the entire Town. Mr. Nazzaro stated as part of an incentive to construct homes consistent with the building design elements contained in the Town Code, the Town would modify its Floor Area Ratio calculation. He added that our planner agreed that this would work and is a common practice and this incentive would help maintain the prevalence of Gulf Stream Bermuda and Spanish Mediterranean homes throughout the Town. Vice Mayor Stanley stated it was good to have options and thanked Mr. Nazzaro for his hard work. 3. Reverse Osmosis Water Plant -Golf Stream Golf Club Town Manager Dunham explained that this item on the agenda was to be informative to the Commission so they could have discussion before making an amendment to the Zoning Code. He added that the Town was approached in early March by the Gulf Stream Golf Club incoming and outgoing presidents, as well as the golf course superintendent. Mr. Dunham stated after that initial meeting, they met at the proposed RO plant site on the north side of the Club's property just south of the Golfview Road and Polo Drive intersection. He stated they were concerned with noise and odor, so they went and toured the Everglades Club RO Plant in the Town of Palm Beach as well as the Manalapan RO plant, which were two totally different plants regarding odor and noise. Mr. Dunham stated that a water plant is not currently permitted in the Gulf Stream Outdoor Recreational Zoning District, so the Commission would need to amend the Code. Assistant Town Attorney Nazzaro explained that relative to the Code, it would need to be special exception criteria the GSGC would need to meet regarding the Outdoor Recreational Zoning District involving noise and odor and other impacts it may have on residents. He added that the Town had retained a specialized outside legal counsel to handle the change to the Town Code and those costs would be incorporated as part of the Club's application fee as a 1000 pass through. Mr. Ryan Swilley, the Gulf Stream Golf Club Superintendent, gave a detailed PowerPoint presentation showing specifications of the plant, where they would like to put the well, storage tank, etc. Mrs. Cuppy Kraft, Town resident, wanted to know who determined what a bad odor was, and referred to her home that is next door to the Little Club's kitchen and how horrible the odors were there. She also wanted to know if the GSGC was given the special exception, then why wouldn't the Little Club one day want it. Town Manager Dunham stated if the Little Club wanted to put in an application, they would be allowed to do SO. Vice Mayor Stanley stated that to get a special exception you had to meet eight criteria, but each application was on its own merit and not compared to another application. Assistant Town Attorney Nazzaro stated that the odor issue would be addressed in the special exception criteria and enforcement would come if three separate households 4 Minutes of Town Commission Regular Meeting & Public Hearing Held April 9, 2021 @ 9:00 A.M. complained within a 30-day period. Mrs. Kraft wanted to know if the Town had standards for odor control to which Mr. Nazzaro stated that the Town's General Nuisance was in place for odors but there was not a rating system at this time. Commissioner Orthwein commented that they were talking about two different things with one being a kitchen odor and the other a reverse osmosis odor and did not want to confuse the two issues at this time. Commissioner White wanted to know if there were any adverse consequences environmentally of reintroducing the brine back into the soil to which Mr. Swilley answered there were not. Vice Mayor Stanley thanked Mr. Swilley for the informative presentation. B. Architectural Review & Planning Board 1. Meeting Dates a. April 22, 2021 at 8:30 A.M. b. May 28, 2021 at 8:30 A.M. c. June 25, 2021 at 8:30 A.M. d. July 23, 2021 at 8:30 A.M. e. September 23, 2021 at 8:30 A.M. Vice Mayor Stanley called attention to the dates. C. Finance Director 1. Financial Report for March 2021. 2. Water Usage as of 3-31-21. Vice Mayor Stanley accepted the reports as submitted. D. Police Chief 1. Activity for March 2021. Vice Mayor Stanley accepted the report as submitted. X. Items for Commission Action. A. Award Bid for Commission Chamber Audio/Visual System. Town Manager Dunham stated that the Town had received bids from six contractors and the Selection Committee had given the highest score to Innuvo, Inc. even though it was priced in the middle of the six proposals. CFO Tew explained the lower priced company that came in second was planning to recycle a lot of the equipment the Town was trying to replace, which explained the price difference. Commissioner Lyons had some questions regarding watching remotely and not being able to hear clearly to which CFO Tew explained that the new system would have an integrated presentation software and the Town was trying to move towards a more digital presentation experience. Commissioner Lyons asked what Town Clerk Taylor's thoughts were. Town Clerk Taylor stated that the present system had served the Town well, but it had become obsolete and could not get parts for it any longer and that her main objection would be that they do not cut holes in the wood. CFO Tew stated this company had gone to great lengths and stated they would do 5 Minutes of Town Commission Regular Meeting & Public Hearing Held April 9, 2021 @ 9:00 A.M. everything within their ability to maintain the integrity of the paneling. Vice Mayor Stanley asked if the system would be compatible if the Commissioners decided to go digital with iPads/Notebooks instead of paper agendas. CFO answered in the affirmative and added that all they had to do was give the green light. Commissioner Orthwein made a motion to approve the bid award to Innuvo, Inc. in the amount of $49,612.71 for the audio/visual system to go in the Commission Chambers. Commissioner White seconded the motion with all voting AYE at roll call. B. Items by Mayor & Commissioners There were none. XI. Adjournment. Vice Mayor Stanley adjourned the meeting at 10:42 A.M. 1nee Assistant Town Clerk 2