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MINUTES OF THE PUBLIC HEARING HELD BY THE LOCAL PLANNING AGENCY OF THE
TOWN OF GULF STREAM ON FRIDAY, MAY 14, 2021 AT 9:00 A.M. IN THE WILLIAM
F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL, 100 SEA ROAD, GULF
STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at 9:00 A.M.
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
III. Roll Call
Present and
Participating: Scott W. Morgan Mayor
Thomas W. Stanley Vice Mayor
Paul A. Lyons, Jr. Commissioner
Joan Orthwein Commissioner
Donna S. White Commissioner
Also Present &
Participating: Gregory Dunham Town Manager
Edward Nazzaro Asst. Town Attorney
John Haseley Captain of PD
Rita Taylor Town Clerk
IV. Town Initiated request to amend the Future Land Use Map within
the Future Land Use element of the Town of Gulf Stream
Comprehensive Plan.
A. Comprehensive Plan Amendment to identify three (3) historic
districts within the Town's Comprehensive Plan.
ORDINANCE NO. 21/5
AN ORDINANCE OF THE TOWN COMMISSION OF THE
TOWN OF GULF STREAM, PALM BEACH COUNTY,
FLORIDA, AMENDING THE FUTURE LAND USE ELEMENT
AND PLAN TO IDENTIFY THREE (3) HISORIC DISTRICTS
WITHIN THE TOWN'S COMPREHENSIVE PLAN AS SET
FORTH HEREIN AND ATTACHED HERETO; PROVIDING FOR
SEVERABILITY; PROVIDING FOR THE REPEAL OF
ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT;
PROVIDING AN EFFECTIVE DATE.
B. Workshop of approvals related to this Amendment.
1. Text Amendment to designate three Historic Districts in
the Town of Gulf Stream.
Assistant Town Attorney Nazzaro explained that the meeting
was originally scheduled to create three historic districts in
the Town of Gulf Stream in order to continue to allow the Town to
regulate the aesthetics of single-family homes. He added the
Town was able to successfully advocate for an amendment to the
legislation that sought to prohibit the ability of local
Minutes of Local Planning Agency
Regular Meeting & Public Hearing
Held May 14, 2021 @ 9:00 A.M.
governments to regulate building design elements. Mr. Nazzaro
stated the bill passed with the amendment and was awaiting the
Governors signature. He added that this meeting was being held
to advise the LPA that the staff was pulling this item from the
LPA and Town Commission agenda due to the fact that there was no
criteria that they could apply to newly created historic
districts that would be different than what would be applied
Town -wide using the Town's award -winning design manual.
Mayor Morgan thanked Mr. Nazzaro for his hard work on the
bill.
V. Public
There was no comment from the public.
VI. Adjournment
Mayor Morgan adjourned the meeting at 9:03 A.M.
Renee Basel, Assistant Town Clerk
MINUTES OF THE REGULAR MEETING AND PUBLIC HEARING BEING HELD BY THE TOWN
COMMISSION, OF THE TOWN OF GULF STREAM ON FRIDAY, MAY 14, 2021, AT 9:00
A.M., IN THE WILLIAM F. KOCH, JR. COMMISSION CHAMBERS OF THE TOWN HALL,
100 SEA ROAD, GULF STREAM, FLORIDA.
I. Call to Order
Mayor Morgan called the meeting to order at 9:03 A.M.
II. Pledge of Allegiance
Mayor Morgan led the Pledge of Allegiance.
III. Roll Call
Present and
Participating: Scott W. Morgan Mayor
Thomas W. Stanley Vice Mayor
Paul A. Lyons, Jr. Commissioner
Joan Orthwein Commissioner
Donna S. White Commissioner
Also Present &
Participating:
IV. Minutes
Gregory Dunham
Edward Nazzaro
Edward Allen
Rita Taylor
Town Manager
Asst. Town Attorney
Chief of Police
Town Clerk
A. Regular Meeting of April 9, 2021.
Commissioner Orthwein made a motion to approve the minutes of
the Regular Meeting of April 9, 2021. Vice Mayor Stanley seconded the
motion with all voting AYE at roll call.
V. Additions, withdrawals, deferrals, arrangement of agenda items.
Town Manager Dunham stated that item X.2 would be withdrawn and
adding g. to item VIII. 3. Town Manager Dunham stated he was
withdrawing item 3 (artificial grass) from his report and adding two
additional items to his report.
VI. Announcements.
A. Regular Meetings and Public Hearings
1. June 11, 2021, at 9:00 A.M.
2. July 9, 2021, at 9:00 A.M.
3. August 13, 2021, at 9:00 A.M.
4. September 10, 2021, at 9:00 A.M.
5. October 8, 2021, at 9:00 A.M.
Mayor Morgan called attention to the dates.
VII. Communication from the Public (3 min. maximum)
A. Senator Lori Berman -Legislative Update
Senator Berman stated they had finished the Legislative
Session and had passed a balanced budget of 101 billion dollars in both
chambers with a unanimous vote. She commended Assistant Town Attorney
Nazzaro for his work on the bill regarding building design elements and
then gave an update on different items that happened during legislation.
B. Comcast Update
Steve Rosa, Comcast rep, stated they were starting to wreck -
out and were trying to be cognizant of people working out of their
Minutes of Town Commission
Regular Meeting & Public Hearing
Held May 14, 2021 @ 9:00 A.M.
homes, students who are attending school on-line, etc. He added they
were 35% complete at the south end and had just been approved to start
on the north end. Town Manager Dunham asked for clarification on the
north end if that meant wrecking was going to begin to which Mr. Rosa
stated it was not wrecking but pulling new cable underground by the
Little Club which should take another three months. Mayor Morgan
questioned the timetable and stated Mr. Rosa had said they were almost
finished five or six months ago and added that AT&T had already
completed their work and removed their lines. Mayor Morgan questioned
why the Town was being told Comcast was only 35% done when six months
ago they were told everything was almost complete. Mr. Rosa blamed the
delay on the residents not having made their appointments to switch over
and stated he could just shut everything down but then the customers
would not be happy. Mayor Morgan stated that had already been decided
and letters sent out that customers would be shut off if they had not
contacted Comcast and could not believe that Mr. Rosa was stating there
was still undergrounding to be done. Mr. Rosa stated he was controlled
by maintenance as to what could be wrecked out. Mayor Morgan stated Mr.
Rosa had come into past meetings giving dates that Comcast would be
finished which, in turn, letters were sent out to the residents relaying
those updates received by Mr. Rosa. Mr. Rosa stated he never gave
completion dates to which Mayor Morgan disagreed. Mr. Rosa then
apologized if he misled anyone and stated they had run into issues and
problems that no one had record of, and he was trying to fix them yet
keep everyone happy and added he had not received any complaints from
homeowners. Town Manager Dunham told Mr. Rosa that approximately three
to four weeks ago, Jeannine McEnroe, the Construction Manager from
Comcast, had stated all the wrecking was complete. Mr. Rosa stated he
was the boots on the ground and would tell the Town exactly what was
going on before office staff would know and added there was a lack of
communication within Comcast. Town Manager Dunham then stated that this
was the first the Town was hearing that it was going to be three more
months before completion and added that Mr. Rosa needed to tell the
office because the Town was getting different information. Town Manager
Dunham also stated that he was told if the customers had not made their
appointments to switch over it would not slow down the wrecking at all.
Mr. Rosa reiterated he had to wait for maintenance to let him know what
he could wreck out. Mayor Morgan then gave the green light for Mr. Rosa
to shut down even if a customer had not switched over because he wanted
this job finished. Town Manager Dunham added that FP&L was just waiting
for Comcast to get finished before they could take down the old poles
and put in the new streetlights. Commissioner Lyons stated he was in
shock when Mr. Rosa had said there was still undergrounding that needed
to be finished and suggested setting up a weekly progress meeting with
Comcast and the Town to which Town Manager Dunham agreed.
2
Minutes of Town Commission
Regular Meeting & Public Hearing
Held May 14, 2021 @ 9:00 A.M.
VIII. PUBLIC HEARING.
A. Declaration of Ex-Parte Communication
There was none.
B. Administer Oaths
Town Clerk Taylor swore in Bill Wietsma, Kent Robbins, Mike
Cavelli, Rustem Kupi, Dave Bodker, Joe Pike, Chris Cabezas,
Art Tiedeman and John Metzger.
C. Applications for Development Approval
1. An application submitted by William Wietsma, Agent for
Joanne F. Hayes, the owner of property located at 1060 N.
Ocean Blvd., Gulf Stream, Florida, which is legally
described as the East 54 ft. of the West 262.5 ft. of Lot
14A and the East 54 ft. of the West 262.5 ft. of Lot 15A,
Block D, Revised Plat of Block D and Block E, Palm Beach
Shore Acres (Ocean Boulevard Estates) together with an
easement for ingress and egress over the South 15 ft. of
the North 40 ft. of Lot 15A.
a. Demolition Permit to remove structures on the property
to prepare for new construction.
b. Variance to permit construction of a new dwelling on
the same footprint, using the existing building
setbacks of the existing building, which are the same
as the existing neighboring structures.
c. Level 3 Architectural/Site Plan Review to permit the
construction of a 2,647 sq. ft. Gulf Stream Bermuda,
single story dwelling, the finished floor elevation of
which will be increased to 9.53 NAVD (an increase of
1.5 ft.) to match that of the neighboring dwellings,
and an attached garage.
Mr. Bill Wietsma, Architect, explained that the house
is a foot and a half lower than the houses on either side of it. He
stated they wanted to demolish the existing house and construct a new
Bermuda -style cottage using the same footprint but increasing the floor
elevation 1.5 ft. to match the neighboring dwellings. He added that
all the neighbors were in favor.
Vice Mayor Stanley made a motion to approve a
demolition permit to remove structures on the property to prepare for
new construction. Commissioner Orthwein seconded the motion with all
voting AYE at roll call.
Vice Mayor Stanley made a motion to approve a variance
to permit construction of a new dwelling on the same footprint using the
existing building setback of the existing building, which are the same
as the existing neighboring structures. He added that all eight
criteria had been met regarding the variance. The motion was seconded
by Commissioner Orthwein with all voting AYE at roll call.
3
Minutes of Town Commission
Regular Meeting & Public Hearing
Held May 14, 2021 @ 9:00 A.M.
Vice Mayor Stanley made a motion to approve the
construction of a 2,647 sq. ft. Gulf Stream Bermuda, single -story
dwelling, the finished floor elevation of which will be increased to
9.53 NAVD (an increase of 1.5 ft.) to match that of the neighboring
dwellings, and an attached garage. Commissioner Orthwein seconded the
motion with all voting AYE at roll call.
2. An application submitted by Schulke, Bittle & Stoddard,
LLC, as Agent for the owners Stephen & Helen Benjamin,
1200 N. Ocean Blvd. and Thomas & Bettina Smith, 1122 N.
Ocean Blvd., which are legally described as Parcel 1: Golf
Course Addition Lt 9 and Parcel 2: Golf Course Add Lt 7
(LESS Ely 294.12 FT.) & Lot 8 (Less WLY32.14 FT.) & 9-46-
43, SLY 211.12 FT. of NLY 240.12 FT. of ELY 112.49 FT. of
NE 1/4 LYG S of & ADJ TO TR R PB115P173 & W of & ADJ TO
PBlOP75 (LESS NLY 179.72 FT. of WLY 31.50 FT.) & NLY 29 FT.
of ELY 720.49 FT. of NE 1/4 LYG S of & ADJ TO PB36 P110 &
TR R PNB115P173 & W of & ADJ to PB10P75.
LEVEL III ARCHITECTURAL/SITE PLAN REVIEW & DEMO PERMIT
a. Construction of a new bulkhead landward
of existing bulkhead.
b. Construction of docks & a boatlift.
c. Construction of site walls to retain existing
Grades.
Mr. Kent Robbins, Attorney, gave a detailed
PowerPoint presentation. Mr. Art Tiedeman stated the industry was
moving away from the traditional concrete -style seawalls and gave a
detailed presentation explaining how the Truline seawall system works.
Vice Mayor Stanley asked about the screening being done as different
boats had different heights, etc. Mr. Chris Cabezas walked the
Commissioners through what was going to be removed and added as far as
vegetation. Town Manager Dunham reminded the Commissioners that the
ARPB had already approved the Landscape Plan as it was a Level II
Application. Commissioner Lyons stated he had reviewed the ARPB
meetings and the dialogue between the applicant and the neighbors. He
felt the applicant had been responsive in meeting all the concerns
raised by the neighbors. Cuppy Kraft, Town resident, questioned the
noise levels of the boats when they are starting up to which Mr.
Robbins stated it would be as quiet as a marine boat could be.
Vice Mayor Stanley made a motion to approve a Demolition Permit
and a Level III Architectural/Site Plan based on a finding that the
construction of a new bulkhead landward of the existing bulkhead, the
construction of two docks and a boatlift and the construction of new
site walls to retain existing grades meets the minimum intent of the
Design Manual and applicable review standards. Commissioner Orthwein
seconded the motion with all voting AYE at roll call.
4
Minutes of Town Commission
Regular Meeting & Public Hearing
Held May 14, 2021 @ 9:00 A.M.
3. An application submitted by Cary Glickstein of Ironwood
Development, Inc. as agent for the Gulf Stream Golf Club
and Florida Inland Navigation District, owners of
property east of U.S. Highway 1 and north of the Place au
Soleil Subdivision as further described in the requested
approvals.
a. Comprehensive Plan Amendment to convert the site's
existing Future Land Use Designation from P (Public) and
REC (Recreation) to SF (Single Family Residential) and P
(Public)
ORDINANCE NO. 21/1
AN ORDINANCE OF THE TOWN COMMISSION OF THE
TOWN OF GULF STREAM, PALM BEACH COUNTY, FLORIDA
AMENDING THE FUTURE LAND USE MAP OF THE TOWN'S
ADOPTED COMPREHENSIVE PLAN RE -DESIGNATING 4.154
ACRES, MORE OF LESS, IN SIZE FROM P (PUBLIC) TO SF
(SINGLE FAMILY RESIDENTIAL), 4.158 ACRES, MORE OR
LESS, IN SIZE FROM REC (RECREATION) TO P (PUBLIC),
AND 3.489 ACRES, MORE OR LESS, IN SIZE FROM REC
(RECREATIONAL) TO SF (SINGLE FAMILY RESIDENTIAL);
SUCH PARCELS ARE LOCATED GENERALLY EAST OF U.S.
HIGHWAY 1 AND NORTH OF THE PLACE AU SOLEIL
SUBDIVISION; AS SET FORTH HEREIN AND ATTACHED
HERETO; PROVIDING FOR SEVERABILITY; PROVIDING FOR
THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT; PROVIDING AN EFFECTIVE DATE. (second
reading & adoption)
b. Rezoning from P (Public Facilities) and OR (Outdoor
Recreational) districts to RS-P (Single Family
Residential -Place au Soleil) and P (Public Facilities)
ORDINANCE NO. 21/2
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA AMENDING THE
TOWN'S ZONING MAP TO REZONE 4.154 ACRES, MORE OR
LESS, IN SIZE FROM P (PUBLIC FACILITIES) DISTRICT TO
RS-P (RESIDENTIAL SINGLE FAMILY -PLACE AU SOLEIL)
DISTRICT, 4.158 ACRES, MORE OR LESS, IN SIZE FROM OR
(OUTDOOR RECREATIONAL) DISTRICT TO P (PUBLIC
FACILITIES) DISTRICT, AND 3.489 ACRES, MORE OR LESS,
IN SIZE FROM OR (OUTDOOR RECREATIONAL) DISTRICT TO
5
Minutes of Town Commission
Regular Meeting & Public Hearing
Held May 14, 2021 @ 9:00 A.M.
RS-P (RESIDENTIAL SINGLE FAMILY -PLACE AU SOLEIL)
DISTRICT; SUCH PARCELS ARE LOCATED GENERALLY EAST OF
U.S. HIGHWAY 1 AND NORTH OF THE PLACE AU SOLEIL
SUBDIVISION; AS SET FORTH HEREIN AND ATTACHED
HERETO; PROVIDING FOR SEVERABILITY; PROVIDING FOR
THE REPEAL OF ORDINANCES OR PARTS OF ORDINANCES IN
CONFLICT; PROVIDING AN EFFECTIVE DATE. (second
reading & adoption)
C. Text Amendment to the RS-P (Single Family
Residential -Place Au Soleil) regulations to allow for a
10-foot rear setback for pools in Place au Soleil
Addition No. 2.
ORDINANCE NO. 21/3
AN ORDINANACE OF THE TOWN COMMISSION OF THE TOWN OF
GULF STREAM, PALM BEACH COUNTY, FLORIDA AMENDING THE
TOWN CODE OF ORDINANCES AT CHAPTER 70-GULF STREAM
DESIGN MANUAL; ARTICLE IV -SITE DEVELOPMENT
REGULATIONS; SECTION 70-74-SETBACKS, TO PROVIDE FOR
A REDUCED REAR SETBACK FOR POOLS APPLICABLE TO SOME
HOMES IN PLACE AU SOLEIL ADDITION NO. 2; PROVIDING
FOR SEVERABILITY; PROVIDING FOR REPEAL OF ORDINANCES
IN CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING
AN EFFECTIVE DATE. (second reading & adoption)
d. Level 3 Site Plan/Subdivision Approval for a 14-Lot
Subdivision on 7.64 Acres.
e. Concurrency Certification to Confirm Municipal
Services Are Available for the Proposed 14 Units.
f. Development Agreement Between Bluewater Cove -Gulf
Stream LLC and the Town of Gulf Stream.
g. Land Clearing Permit
Mr. John Metzger, Attorney, gave a brief synopsis of
what was happening with Bluewater Cove. Mr. Mike Cavelli stated they
had given an in-depth presentation at prior meetings and added they had
met all state approvals as well as concurrency and traffic issues with
no objections. Mr. Rustem Kupi and Mr. Dave Bodker stated nothing had
changed from the original presentation. Mr. Bodker stated they were
requesting a Land Clearing Permit because the site was overgrown with
nuisance species that needed to be removed prior to doing the tree
survey because of the density. He added the Town allowed the removal of
the nuisance species and a tree survey was provided for part of the
site, and another was forthcoming for the remaining part of the site.
Mr. Bodker stated he had done an inventory of the existing plants and
gave the breakdown.
C
Minutes of Town Commission
Regular Meeting & Public Hearing
Held May 14, 2021 @ 9:00 A.M.
Commissioner Lyons recused himself from voting due to a conflict
of interest. Assistant Town Attorney Nazzaro stated the staff had met
with the applicant regarding the sewage system and who would be
responsible for it. The staff wanted to have Delray Beach be
responsible but wanted to make sure the Commission was in agreement to
which they were.
Vice Mayor Stanley made a motion to approve and adopt Ordinance
No. 21/1, Comprehensive Plan Amendment. Town Clerk Taylor read
Ordinance No. 21/1 providing an effective date of May 14, 2021, on the
second reading and adoption. Commissioner Orthwein seconded the motion
with all voting AYE at roll call.
Vice Mayor Stanley made a motion to approve and adopt Ordinance
No. 21/2, Rezoning. Town Clerk Taylor read Ordinance No. 21/2 providing
an effective date of May 14, 2021, on the second reading and adoption.
Commissioner White seconded the motion with all voting AYE at roll call.
Vice Mayor Stanley made a motion to approve and adopt Ordinance
No. 21/3, Text Amendment. Town Clerk Taylor read Ordinance No. 21/3
providing an effective date of May 14, 2021, on the second reading and
adoption.
Vice Mayor Stanley made a motion to approve a Level III Site
Plan/Subdivision based on a finding that a 14-lot subdivision on 7.64
acres meet the minimum standards contained in Chapter 62, Subdivisions,
and other applicable review standards. Commissioner White seconded the
motion with all voting AYE at roll call.
Vice Mayor Stanley made a motion to approve a Concurrency
Certification to confirm municipal services are available for the
proposed 14 units. Commissioner White seconded the motion with all
voting AYE at roll call.
Vice Mayor Stanley made a motion to approve a Developer's
Agreement between Bluewater Cove - Gulfstream LLC and the Town of Gulf
Stream. Commissioner White seconded the motion with all voting AYE at
roll call.
Vice Mayor Stanley made a motion to approve a Land Clearing
Permit pending approval of a tree disposition plan submitted to the Town
Manager. Commissioner White seconded the motion with all voting AYE at
roll call.
IX. Reports.
A. Town Manager
1. Utility Undergrounding
Town Manager Dunham stated AT&T had completed their
wrecking, but they were awaiting Mr. Danny Brannon to sign off on issues
identified on a previous walk-through. He added FP&L was awaiting
permission to work under the existing permit used for the
undergrounding. There was a bit more discussion regarding Comcast and
what Mr. Rosa had brought up earlier in the meeting, but Mayor Morgan
7
Minutes of Town Commission
Regular Meeting & Public Hearing
Held May 14, 2021 @ 9:00 A.M.
ended the conversation stating that horse had already been flogged to
death.
2. Australian Pines
Town Manager Dunham stated that the Town was recommending
a maintenance agreement with Barton Tree Service to do an annual check-
up of the tree inventory of 754 Australian Pines. He added that the
Town was recommending an Australian Pine Tree Farm to produce new trees
that will be needed to replace any that need to be taken out. Mayor
Morgan asked if Barton would be taking care of the tree farm as he did
not want Ms. Taylor to have to oversee that. Town Manager Dunham
thought the maintenance crew could handle the ones growing behind the
maintenance building and wanted to start there for the time being. The
Commissioners agreed this needed to be addressed and it was important to
the history of the Town. Discussion was had as to whether the land
behind the maintenance building was going to be used for the tree farm
or go off -site and it was decided to adapt as needed for the time being
by starting with the seeds in the pots.
3. Artificial Grass
This item was withdrawn.
4. Gate Houses
Town Manager Dunham stated there had been some comments
from the public regarding the gate houses at 2929 and 3565 N. Ocean
Blvd. and how close they were to AlA. He asked if the Commissioners
wanted the Staff to do research or if they were comfortable with the
Code as it presently reads. Assistant Town Attorney Nazzaro stated it
was a special exception use only in the Beachfront District and read the
Code specifics. Discussion was had that the gate houses had gone from
their original intention and were really being turned into guest houses.
Vice Mayor Stanley asked the Staff to do a survey of how many gate
houses there were in Town as well as a snapshot of the Code regarding
accessory structures and then a staff recommendation to eliminate these
structures from the Code if that is where the staff was headed.
5. TAG Contract
Town Manager Dunham stated the Town was going to extend
the disaster removal contract for another year. He explained that the
Town had three one-year extensions, and this would be the second.
6. Grant Funds Approval
Town Manager Dunham stated every year the Palm Beach
County Criminal Justice Commission requires approval from the towns and
cities on how to spend grant monies received. Vice Mayor Stanley made a
motion to approve the Grant Funds as presented. Commissioner Orthwein
seconded the motion with all voting AYE at roll call.
B. Architectural Review & Planning Board
1. Meeting Dates
a. June 3, 2021, at 8:30 A.M.
Minutes of Town Commission
Regular Meeting & Public Hearing
Held May 14, 2021 @ 9:00 A.M.
The May meeting and the June meeting will be combined
and held on June 3, 2021, at 8:30 A.M.
b. July 22, 2021, at 8:30 A.M.
C. No August meeting.
d. September 23, 2021, at 8:30 A.M.
e. October 28, 2021, at 8:30 A.M.
Mayor Morgan called attention to the dates.
C. Finance Director
1. Financial Report for April 2021
CFO Tew explained the issues regarding payroll and that it
should all be straightened out by the next meeting since the Town had
begun outsourcing payroll and were waiting on Paycor to finish items on
their end of the spectrum. Mayor Morgan accepted the report as
submitted.
D. Police Chief
1. Activity for April 2021
Chief Allen asked that the report be accepted as
submitted. He added they were in the final interview stages for a new
police officer. Mayor Morgan accepted the report as submitted.
X. Items for Commission Action.
1. ORDINANCE NO. 21/4
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF
STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE TOWN CODE
OF ORDINANACES AT CHAPTER 66-ZONING; ARTICLE VI -DISTRICT
REGULATIONS; DIVISION 4-OR OUTDOOR RECREATIONAL DISTRICT;
SECTION 66-254-SPECIAL EXCEPTIONS, TO PROVIDE FOR A
SPECIAL EXCEPTION FOR REVERSE OSMOSIS WATER PLANTS
ASSOCIATED WITH A GOLF COURSE; PROVIDING FOR SEVERABILITY;
PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING
FOR CODIFICATION, PROVIDING AN EFFECTIVE DATE. (first
reading)
Town Clerk Taylor read Ordinance No. 21/4 effective on
first reading May 14, 2021. Commissioner Lyons recused himself from the
vote due to a conflict of interest. Commissioner Orthwein made a motion
to approve Ordinance No. 21/4 on first reading. Vice Mayor Stanley
seconded the motion with all voting AYE at roll call.
2. ORDINANCE NO. 21/5
AN ORDINANCE OF THE TOWN COMMISSION OF THE TOWN OF GULF
STREAM, PALM BEACH COUNTY, FLORIDA, AMENDING THE FUTURE
LAND USE ELEMENT AND PLAN TO IDENTIFY THREE (3) HISTORIC
DISTRICTS WITHIN THE TOWN'S COMPREHENSIVE PLAN AS SET
FORTH HEREIN AND ATTACHED HERETO; PROVIDING FOR SEVER-
0
Minutes of Town Commission
Regular Meeting & Public Hearing
Held May 14, 2021 @ 9:00 A.M.
ABILITY; PROVIDING FOR THE REPEAL OF ORDINANCES OR PARTS
OF ORDINANCES IN CONFLICT; PROVIDING AN EFFECTIVE DATE.
(first reading)
This item was withdrawn from the Agenda.
3. Agreement for Special Magistrate Services.
Assistant Town Attorney Nazzaro explained this was an
agreement so the Town would have a Special Magistrate when needed. Vice
Mayor Stanley made a motion to approve the agreement. Commissioner
Orthwein seconded the motion with all voting AYE at roll call.
4. Appointment of Alternate Member for ARPB.
Mayor Morgan stated Rob Canfield, Town resident, was an
applicant for consideration as an alternate member for the ARPB.
Commissioner Orthwein stated she wanted to make sure he would be
available for meetings since it seemed to be difficult to get a quorum
available and that members needed to be more responsible with their
commitment to sit on the Board. Commissioner White gave Mr. Canfield a
good recommendation and stated he seemed responsible and sat on the
board of the Place au Soleil HOA. Vice Mayor Stanley made a motion to
approve Mr. Rob Canfield as an alternate member for the ARPB. The
motion was seconded by Commissioner White with all voting AYE at roll
call.
5. Interlocal Agreement with Solid Waste Authority for the
Delivery of Municipal Solid Waste and a Municipal Revenue
Sharing Recycling Program.
Town Manager Dunham stated the SWA had made amendments to
their agreement with towns and cities and were needing a signature of
agreement or non -agreement and it was the Town's recommendation to
approve the agreement. Vice Mayor Stanley made a motion to approve the
agreement. Commissioner White seconded the motion with all voting AYE
at roll call.
6. Procurement of Electronic Smart Meters, Meter Boxes, and
Installation Services.
Assistant Town Attorney Nazzaro stated they were asking to
purchase the meters from the distributors at a price of $268,673.74
which would replace all the meters in Town. He added there was a $5,000
annual subscription and a one-time fee to read the radio signals that
communicate with the meters, a one-time fee for software integration
into the Town's utility billing software and a one-time fee of $2,500
for on -site training included in that price. He added they were
receiving quotes to piggy -back for the meter boxes and installation
services and would have that at next month's meeting. Vice Mayor
Stanley made a motion to approve the purchase of the smart meters at a
price of $268,673.74. Commissioner Orthwein seconded the motion with
all voting AYE at roll call.
7. Payment of Legal Services-Shraiberg, Landau, & Page P.A.
10
Minutes of Town Commission
Regular Meeting & Public Hearing
Held May 14, 2021 @ 9:00 A.M.
Assistant Town Attorney Nazzaro stated Bob Sweetapple was
asking the Town to pay his attorneys fees for his defense in a sanctions
action stemming from the Town's public records litigation. He added Mr.
Sweetapple's personal attorney's fees from Shraiberg, Landau & Page were
$43,000, but that figure was reduced as a courtesy and Mr. Sweetapple is
asking that the Town pay the reduced fee of $21,569.73 and a smaller fee
to Pankauski Hauser in the amount of $2,100. Mayor Morgan stated it was
an outrageous situation where the state court judge directed Mr.
Sweetapple to conclude the case and make a closing argument, which he
did. He added the plaintiffs then took that to a bankruptcy judge to
argue that it was a violation of federal law. Mayor Morgan stated that
Mr. Sweetapple had no choice but to make his argument as directed by the
state court judge, but the bankruptcy court judge then sanctioned Mr.
Sweetapple for that. Mayor Morgan added that it seemed to him that it
was the responsibility of the Town since Mr. Sweetapple was hired by the
Town to defend it and he did so to the best of his ability. Vice Mayor
Stanley added that there were layers upon layers of claims and
counterclaims and agreed with Mayor Morgan that it was the Town's
responsibility. Vice Mayor Stanley made a motion to approve the fees to
the two law firms on behalf of Mr. Sweetapple as presented by Mr.
Nazzaro. Commissioner Orthwein seconded the motion with all voting AYE
at roll call.
XI. Items by Mayor & Commissioners
There were none.
XII. Adjournment.
Mayor Morgan adjourned the meeting at 11:03 A.M.
Renee Basel
Assistant Town Clerk
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LAND SURVEYOR'S NOTES
1. GPS (GLOBAL POSITIONING SYSTEM) OBSERVATIONS WERE BASED UPON NETWORK SOLUTION TO PALM BEACH
COUNTY SURVEY CONTROL STATIONS AND WERE USED TO ESTABLISH HORIZONTAL CONTROL IN THE NORTH AMERICAN
DATUM(NAD83),1990 ADJUSTMENT, EAST ZONE.
2. THE ELEVATIONS SHOWN HEREON WERE DETERMINED FROM CALIBRATED GPS READINGS FROM NETWORKS OF
PUBLISHED VERTICAL CONTROL STATIONS REFERENCED TO THE NAVD88 DATUM. ADD 1.56 FEET TO ELEVATIONS SHOWN
HEREON TO CONVERT FROM NAVDSS TO NGVD29 VERTICAL DATUM.
3. SITE SHOWN HEREON IS LOCATED WITHIN THE SOUTHWEST QUARTER (SW 1/4) OF SECTION 3AND THE SOUTHEAST
QUARTER (SE1/4) OF SECTION 4, TOWNSHIP 46 SOUTH, RANGE 43 EAST, TOWN OF GULF STREAM, FLORIDA.
4. THE SYMBOLS SHOWN HEREON MAY HAVE BEEN ENLARGED FOR CLARITY. THE SYMBOLS HAVE BEEN PLOTTED AT THE
CENTER OF THE FIELD LOCATION AND MAY NOT REPRESENT THE ACTUAL SHAPE OR SIZE OF THE FEATURE
5. THE INFORMATION DEPICTED ON THIS MAP REPRESENTS THE RESULTS OF THE SURVEY ON THE DATE INDICATED AND
CAN ONLY BE CONSIDERED AS INDICATING THE CONDITIONS EXISTING AT THAT TIME.
S. ALL SURVEY POINTS SET BYTHIS FIRMARE INSCRIBED "ADAIR S BRADY,, INC." OR "ASB ENG"
7. WETLAND BOUNDARY WAS OBTAINED FROM PREVIOUS SKETCH S DESCRIPTION DATED 11292001, AND IT IS UNKNOWN
IF SAID WETLAND WAS EVER FINALIZED, EXECUTED OR RECORDED.
B. DATE OF FIELD SURVEY: FEBRUARY 16, 2021
9. NO SEARCH OF THE PUBLIC RECORDS WAS MADE BY THIS OFFICE FOR TITLE INFORMATION OR EASMENTS
0 20' 40' 80'
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LAND SURVEYOR'S STATEMENT
WE HEREBY STATE THAT THE TOPOGRAGHIC SURVEY SHOWN HEREON IS A TRUE AND
CORRECT REPRESENTATION OF THE PROPERTY DESCRIBED IN THE CAPTION THEREOF,
MADE UNDER OUR DIRECTION, AND IS ACCURATE TO THE BEST OF OUR KNOWLEDGE
AND BELIEF.
THE UNDERSIGNED FURTHER CERTIFIES THAT THIS SURVEY MEETS THE STANDARDS
OF PRACTICE SET FORTH BY THE FLORIDA BOARD OF PROFESSIONAL SURVEYORS AND
MAPPERS F.A.C. CHAPTER 5J-17, PURSUANTTO SECTION 472.027 FLORIDA STATUTES.
A S B ENGINEERING, INC.
LB 604
BY: Z�)2JLILG6 Pam. FOR THE FIRM.
DENNIS PAINTER
REGISTERED LAND SURVEYOR
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LEGAL DESCRIPTION:
BEING IN THE NORTHERLY PORTION OF THE SOUTHWEST QUARTER OF SECTION 3 AND THE NORTHERLY
PORTION OF THE SOUTHEAST QUARTER OF SECTION 4, ALL IN TOWNSHIP 46 SOUTH, RANGE 43 EAST, TOWN
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LAND SURVEYOR'S NOTES
1. GPS (GLOBAL POSITIONING SYSTEM) OBSERVATIONS WERE BASED UPON NETWORK SOLUTION TO PALM BEACH
COUNTY SURVEY CONTROL STATIONS AND WERE USED TO ESTABLISH HORIZONTAL CONTROL IN THE NORTH AMERICAN
DATUM (NAD83), 1990 ADJUSTMENT, EAST ZONE.
2. THE ELEVATIONS SHOWN HEREON WERE DETERMINED FROM CALIBRATED GPS READINGS FROM NETWORKS OF
PUBLISHED VERTICAL CONTROL STATIONS REFERENCED TO THE NAVD88 DATUM. ADD 1.56 FEET TO ELEVATIONS SHOWN
HEREON TO CONVERT FROM NAVD88 TO NGVD29 VERTICAL DATUM.
3. SITE SHOWN HEREON IS LOCATED WITHIN THE SOUTHWEST QUARTER (SW 1/4) OF SECTION 3 AND THE SOUTHEAST
QUARTER (SE114) OF SECTION 4, TOWNSHIP 48 SOUTH, RANGE 43 EAST, TOWN OF GULF STREAM, FLORIDA.
4. THE SYMBOLS SHOWN HEREON MAY HAVE BEEN ENLARGED FOR CLARITY. THE SYMBOLS HAVE BEEN PLOTTED AT THE
CENTER OF THE FIELD LOCATION AND MAY NOT REPRESENT THE ACTUAL SHAPE OR SIZE OF THE FEATURE
S. THE INFORMATION DEPICTED ON THIS MAP REPRESENTS THE RESULTS OF THE SURVEY ON THE DATE INDICATED AND
CAN ONLY BE CONSIDERED AS INDICATING THE CONDRIONS EXISTING AT THAT TIME.
8. ALL SURVEY POINTS SET BY THIS FIRM ARE INSCRIBED "ADAIR & BRADY, INC." OR "A&B ENG."
7. WETLAND BOUNDARY WAS OBTAINED FROM PREVIOUS SKETCH & DESCRIPTION DATED 11292001, AND IT IS UNKNOWN
IF SAID WETLAND WAS EVER FINALIZED, EXECUTED OR RECORDED.
B. DATE OF FIELD SURVEY: FEBRUARY 16, 2021.
9. NO SEARCH OF THE PUBLIC RECORDS WAS MADE BY THIS OFFICE FOR TITLE INFORMATION OR EASMENTS
0 20' 40' 80,
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DEVELOPER'S AGREEMENT
THIS DEVELOPER'S AGREEMENT is entered into on this _day of ,
2021 between GULF STREAM GOLF CLUB, INC, a Florida Not For Profit Corporation ("Golf
Club"), and the TOWN OF GULF STREAM, a Florida municipal corporation ("Town").
WHEREAS, Golf Club owns certain land (the "Property") located within the municipal
limits of the Town, at 2401 N. Ocean Boulevard, Gulf Stream, FL 33483, Parcel Numbers 20-43-
46-03-00-003-0110 and 20-43-46-09-04-004-0250;
WHEREAS, the Golf Club owns and operates a golf course on the Property (the "Golf
Course");
WHEREAS, the Golf Club wishes to proceed with the development of a reverse osmosis
water plant ("RO Plant") to be associated with and serve the Golf Course and accessory uses to the
Golf Course on the Property;
NOW, THEREFORE, for and in consideration of the premises, the mutual undertakings
and agreements herein contained and assumed, Golf Club and the Town hereby covenant and agree
as follows:
1. Recitals. The foregoing recitals are hereby incorporated by reference and serve as a factual
stipulation upon which the parties agree is the basis of this Developer's Agreement.
2. RO Plant Construction, Operation and Maintenance. Golf Club hereby agrees to
construct, operate and maintain the RO Plant consistent with the following conditions:
a. Water from the RO Plant may be used for irrigation at the Golf Course and accessory
uses to the Golf Course only.
b. The proposed RO Plant shall not result in such noise, odor, or vibration, so as to
adversely impact surrounding residential development.
c. Equipment associated with the RO Plant shall be located inside of a building
constructed of materials designed to reduce noise levels at neighboring locations.
All ventilation openings within the building housing the RO Plant shall contain
noise reduction devices to reduce the noise escaping the RO Plant building, and the
openings shall be located so that they are not facing any residential dwellings
located within 1000 feet of the RO Plant building.
d. The RO Plant shall provide sufficient protection so that the sound level measured
in decibels, using the "A" weighting scale which reflects the response characteristics
of the human ear, shall not exceed 45 decibels at the RO Plant Property boundary,
and 30 decibels at adjacent residential property boundaries.
e. If the RO Plant receives three or more noise complaints from separate households
within a 30-day period, a noise control plan shall be developed by a professional
engineer registered in the State of Florida, and the RO Plant shall implement the
recommendations of the noise control plan. The noise control plan will be developed
by an engineer hired by the Town, and paid for by the owner or operator of the RO
Plant.
f. If the RO Plant receives three or more odor complaints from individuals from separate
households within a 30-day period, an odor control plan shall be developed by a
professional engineer registered in the State of Florida, and the RO Plant shall
implement the recommendations of the odor control plan. The odor control plan will
be developed by an engineer hired by the Town, and paid for by the owner or operator
of the RO Plant.
g. The RO Plant shall obtain and comply with all applicable federal, state or local
permits for construction and operation of the RO Plant.
h. The RO Plant shall not be detrimental to the area residents or households, or the
public health, safety or welfare of the community as a whole.
i. The RO Plant and any accessory buildings shall be screened from view from
adjacent properties. Accessory buildings include, but are not limited to, storage
tanks.
3. Jurisdiction. This Agreement, and the rights and obligations of the Town and the Golf Club
hereunder, shall be governed by, construed under, and enforced in accordance with the laws
of the State of Florida, and venue shall be in the circuit courts of Palm Beach County. If any
provision of this Developer's Agreement, or the application thereof to any person or
circumstances, shall to any extent be held invalid or unenforceable by a court of competent
jurisdiction, then the remainder of this Developer's Agreement shall be valid and enforceable
to the fullest extent permitted by law.
4. Relationship. This Agreement does not evidence the creation of, nor shall it be construed as
creating, a partnership or joint venture among Town and Golf Club. Each party is acting for
its own account, and it has made its own independent decisions to enter into this Agreement
and as to whether the same is appropriate or proper for it based upon its own judgment and
upon advice from such advisers as it has deemed necessary. Each party acknowledges that
the other party hereto is not acting as a fiduciary for nor as an adviser to it in respect of this
Agreement.
5. Prevailing Party Fees. In the event the Golf Club or Town are required to enforce this
Agreement by Court proceedings or otherwise, by instituting suit or otherwise, then the
prevailing party shall be entitled to recover from the other party all costs incurred, including
reasonable attorney's fees.
6. Successors and Assigns. All covenants, agreements, warranties, representations, and
conditions contained in this Agreement shall bind and inure to the benefit of the respective
successors and assigns of the parties to this Agreement.
7. Waiver. A failure to assert any rights or remedies available to a party under the terms of this
Agreement shall not be deemed a waiver of such rights or remedies, and a waiver of the right
to remedies available to a party by a course of dealing or otherwise shall not be deemed to
be a waiver of any other right or remedy under this Agreement, unless such waiver of such
right or remedy is contained in a writing signed by the party alleged to have waived his other
rights or remedies and to the extent involving the Town such writing must be approved by
the Town's governing body.
8. Construction of Agreement. Each party acknowledges that all parties to this Agreement
participated equally in the drafting of this Agreement and that it was negotiated at arm's
length. Accordingly, no court construing this Agreement shall construe it more strongly
against one party than another.
9. Further Action. Each party shall execute and deliver any and all additional papers,
documents, and other assurances, and shall do any and all acts and things reasonably
necessary in connection with the performance of the obligations hereunder and to carry out
the intent of the parties hereto.
10. Entire Agreement. This Agreement represents the entire understanding and agreement
between the parties with respect to the subject matter hereof, and supersedes all other
negotiations, understandings or agreements made by and between the parties.
11. Effective Date. The Effective Date of this Agreement shall be the date on which it is
approved by the Town's governing body.
12. Notice. All notices, requests, consents and other communications required or permitted under
this Agreement shall be in writing and shall be (as elected by the person giving such notice)
hand delivered by messenger or courier service, or mailed by registered or certified mail
(postage pre -paid), return receipt requested, addressed as follows or to such other addresses
as any party may designate by notice complying with the terms of this Section. Each such
notice shall be deemed delivered: on the date of delivery if by personal delivery; and if the
notice is mailed, on the earlier of. (a) the date upon which the return receipt is signed; (b)
the date upon which delivery is refused; (c) the date upon which notice is designated by the
postal authorities as not delivered; or (d) the third business day after mailing.
Notwithstanding the foregoing, service by personal delivery delivered, shall be deemed to
have been made on the next day that is not a Saturday, Sunday or legal holiday.
To the Town: Town Attorney
c/o Edward C. Nazzaro, Esq.
100 Sea Road
Gulf Stream, FL 33483
To the Golf Club: Gulf Stream Golf Club, Inc.
Golf Course Superintendent
c/o Ryan L. Swilley
2401 N. Ocean Boulevard,
Gulf Stream, FL 33483
This Agreement signed, sealed, and delivered by the parties hereto on the date first written above.
GULF STREAM GOLF CLUB, INC.
Print name:
Print name:
TOWN OF GULFSTREAM
L-02
ATTEST:
Rita Taylor, Town Clerk
[(SEAL)]
Scott W. Morgan, Mayor
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AL ARCH= DR RL®]. ROOM
HIGIQA113RB:
WEEKES RESIDENCE
ALTERATION LEVEL III
2520 AVENUE AU SOLEIL
TOWN OF GULF STREAM
MATCH IXISTNG RAFTER TAILS (TYP) ELEVATE WALL AND ROOF AT
EXISTING GARAGE
EXIST. LANDSCAPING (TYP) -1
FRONT VIEW SOUTHWEST
EASE RIDGE NEW RIDGE -
MEET W/ EXIST.
NEW WINDOW AT GARAGE
(MATCH OPPOSITE WINDOW)
POINT OF
--CURVATUR
A��NU�EIAO�E1 FOUND_NAIL ��`�'Pp�9 �ia(+G/,p y"Pcc
Fop 0 23'NNH F_
wM 78.76'
0
z;'. 12.1?:
N
900`p0'00" �,�•• 'tr. FENS a N �
-FOVNo 1 Ir �ENCE `c 54' 13 rn 8
c 250'
IRON ROO 6.5 S 70.2' 42.6' o
54'E JIn
"FEND F.I LU a O
O.5 E 9.0' 8.0' a -I la r
fENGE 524' �o) LOT 36 ^i 42.6'
T BIN ';^ RESIDENCE
8 � W 2520 16 50.5' Q
1 O Ll1
J 3.4' H
LOT 35 1 r Id4%.2' F- DRIVEWAY Z
t�
All :� .49,0' 1.03°08'2Q"_. Q
1 at\POOL 25.0'
12pN OIJiPMENT m _ _' PNOGA a
FUPJO.E � 50' - FENCE RODGENg111';
(PU`�_
'S 3j2� lR� tu, } 49. A A' S 'NEx POIN1TURE �
O CP.P LOT 3i CURNA NAIL
FENCE ROO � g111' F pN0 OIL
NORTH
SCALE:1/32•=1'-O"
RTY SU
CLIMATIC AND GEOGRAPHIC DESIGN CRITERIA TABLE
GROUND
WIND
SEISMIC
SUBJECT TO DAMAGE FROM
WINTER
FLOOD
SPEED (MPH)
WEATHERING
FROST LIN
TERMITES
SNOW
DESIGN
DESIGN
HAZARDS
LOAD
CATEGORY
DEPTH
TEMP
N/A
170
N/A
NEGLIGABLE
N/A
VERY HEAVY
54
X - 6
NOTES
1. SUBJECT PROPERTY IS LOCATED IN FEMA FLOOD ZONE X: +6 FT FLOOD ELEV.
2. SUBJECT PROPERTY IS LOCATED WITHIN A ANDBORNE DEBRIS REGION, LMI IMPACT RATED
WINDOWS AND DOORS ARE REQUIRED..
3. SUBJECT PROPERTY IS LOCATED WITHIN A HIGH VELOCITY HURRICANE ZONE HVHZ .
RS-P PLACE
AU SOME ZONING CRITERIA
SITE DEVELOPMENT
REGULATIONS FOR THE RS-P
DISTRICT.
ALLOWED/MINIMUM
EXISTING
PROPOSED
LOT AREA
LOT AREA = 18.992.16 SO FT
NO CHANGE
GROSS FLOOR AREA
GROSS FLOOR AREA = 4.616.17 SO FT
1111.14 50 FT
HARDSCAPE AREA
10,495 SO F1
11 ,268 SO FF
LANDSCAPED AREA = 40%
8,823 SO FT (46.45%)
8,049.5E (42.38%)
FLOOR AREA RATIO = .33
FLOOR AREA RATIO = .243
292
FRONT YARD SETBACK = 30 F7
FROM YARD SETBACK = 42S FT
NO CHANGE
REAR YARD SETBACK = 20 FT
REAR YARD SETBACK = 52.4'
HOME: 31.8 FT, PAVILION: 21,75 FT
STREET SIDE YARD SETBACK = 20 FT
SIDE YARD SETBACK = 24.9'
20.1 IT
SOUTH SIDE YARD SETBACK = 15 FT/30X OF LOT
SIDE YARD SETBACK = 11.9'
17.65 FT/30.2%
MAX ROOF HEIGHT = 20'-0'
ROOF HEIGHT 14'-10'
NO CHANGE
PROPOSED AM91 N = 435 SF
PROPOSED PAVILION = 306 SF
ROOF OVERHANGS = 24' DON
REAR PATIO OVERHANG: IB5.27 GSF
(370.54/2)
CODE NOTES AVENUE AU SOLEIL
1 50 RIGHT-OF-WAY
CONSTRUCT T TYPE : TYPE m ' -'- 23' ASPHALT PAVEMENT \
OML OF
TYPE RN:
LEVEL OF ATERATION: III
CODES:
FLOR104 BUILDING CODE: 2020 ED. RESIDEDUL/EA19. -
ASCE 7-10. NEC 2017
- - REMOVE EXISTING HOT WATER \
HEATER & CONC. PAD nJ•90•00'00"E•
1,441 SF PROPOSED RENOVATION
FRONT VIEW NORTHWEST LIDUSTINGWINDCATS.STUCCO&EIARREL L ELEVATE WALL AND ROOF AT \
TILE ROOF TO REMAIN (DON AS NEW) EXISTING GARAGE DESIGN PARAMETERS n CONVERT 729SF%NDF EXISTING
1) BASIC WND SPEED (WINO VELOCITY) DESIGNED FOR = 7 {.•� 2, N SUNROOM TO LIVI ROOM
MATCH EXISTING RAFTER TAILS (TYP) EXIST. INDSCMINO hvo 139 MPH NEC. . (VAS
"") 1]9.4 MPH RED. (VA50)
2) RISK CATEGORY II l� 20'-0• 4DE YARD
]) BLINDING DESIGN : ENCLOSED-
4J VAND IMPORTANCE FACTOR 1.0 21'-5"
r
5) INTERNAL PRE55URE COEFFICIENT = 3.1B
6) E 05URE ='D' F__ yam_________ --------- _---
J) NAND LOAD AS PER 1603.1.4 F.B.0 1 I
-' ; CRS A001TION
\435 SO FT
--- - EXISTING LANDSC. '
TO REMAIN (TYP)
I I
I LINE OF NEW
ROOF OVERHANG
EXISTING
(REMOVE FORMER 1 a 4 _ ONE STORY
AWNING). 1 0- SIIVGLE FAMILY 3.4' 1I
REAR VIEW SOUTHEAST PROPOSED OUTDOOR KITCHEN •1 RESIDENCE
j
_ PROPOSED ADDITION UNDER NEW PAMUON `N \ ` - #2520 3.4'
CONVERT FORMER SUNROOM TO LIVING RM -
�' 12X12 COLUMN W/1 I * (1
20X20 STONE BASE L=
,, w `}'' -
YARD AAA q _ EXISTING GARDEN ___---
`
KNEE -WALL
- OUTDOOR KITCHEN AREA
0
_. 3'-0' ROOF OVERHANG \ � NEW UNDERGROUND
_9 �__ NATURAL GAS TANK BY
1 18' 0" OTHERS UNDER SEPARATE
EXISTING FENCE ; PERMIT.
EXISTING NON -CONFORMING SETBACK
306 SO FT OF NEW
`� de ��"•• PAVILION STRUCTURE 149.5 NEW AC CONDENSING UNITS
RELOCATED ELECTRIC SERVICE METER & PANEL
PROPOSED SEATING AREA RELOCATED POOL EQUIPMENT
NEW NATURAL GAS GENERATOR RY OTHERS
REAR VIEW NORTHEAST
0 RENDERINGS
SCALE: NTS
PROPOSED OUTDOOR KITCHEN
UNDER NEW PAVILION
1 LOCATION MAP
SCALE: NITS NORTH
t 5) ARCHITECTURAL PLOT/SITE PLAN
SCALE:1 /16"=1'-O"
0' 2' 4' B'
NORTH
DAM
GTs i
arT
L9
Dr, Russell Rosicki, Architect
ALA. NCARB. DARCH. I.lAR.77 Ap
(SOLE PROPRIEL'OR)
2'M 14EVVP'0RT R
nUJUt = 1 3 BFACH FT_ M"2
VOKE : %4-M-SNR INPDCP3DIffi( ARCfQIti(.'IiCOId
LID' I)N183UIfNffiON I
I 9�ISSUED FOR APES
KEY PLAN:
ALTERATION LEVEL III I
2520 AVENUE AU SOLEIL
DELRAY BEACH, FL 33483
TITLE SHEET, PLOT/SITE PLAN
& EXTERIOR RENDERINGS
DAM PAL)115[.T NO.:
4/15/21 2101
RCAIE DRANVM NW
AS NOTED
DRAWN BY:
RLS
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SRMT NO.:
1 OF 2
PL AFJUKFWf OR Rl»L ROGIM
SIGNATURE
r
I
I
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SCALE:1/4"=1'-O"
REMOVE ENTIRE EXISTING TRUSS
AND ROOF ON THE NORTH PORTION
OF THE RESIDENCE _
II
REMOVE EXISTING WINDOWS I I
II
II
REMOVE CLOSET k MASTER D1
BATH
II `
EXISTING I
MASTER BED I
I ,'A
L>�
REMOVE CLOSET & MASTER
BATH F'
REMOVE @ DISCARD DOORS AND ASSOCIATED ______
WALLS AS INDICATED BY DASHED LINES r
I
• I
1 I
I
REMOVE PORTION OF EXISTING
BLOCK WALL FOR NEW
WINDOWS
DEMOLITION LEGEND
EXISTING WALL /
OBJECT TO BE REMOVED
EXISTING WALL TO REMAIN
o z a B
1/4" = 1"-0"
NORTH
RAM
G7's i
Dr. Russell hicki, Architect
ALA. NCARB, DARCI-L i Fun pp
(SOLE PROPRM-MR)
278 NEWPORT R
nEF-f F4FT T7 BFACH FL 33442
WTCB : VA-3Ih9A IN]FO9DE9GNRARCHn7EXMCOM
ENCHNHPR
Na II I
- 04.2921 ISSUED FOR ARPB
1W PLAPU
I\I
ALTERATION LEVEL III I
2520 AVENUE AU SOLEIL
DELRAY BEACH, FL 33483
DEMO PLAN
DAM PRDIFCP N(L
4/15/21 2101
SCUD DRAWIM ND-
AS NOTED
DRAWN W
RLS
A-1
RRR
IOU= NQ:
PIL ARCHnBCf OR KERL R0KM
510NATURE
LC` 1
4� INFlLL PORTION OF IX
CMU OPN'G BELOW NEW
WINDOW
SCALE:1 /4"=1'
SEE PLOT PLAN
& A-8 SHEET FOR NEW
PANUON IN THIS AREA
I.a,I_\\1
INFlLL PORTION OF IX T
INFlLL PORTION OF IXCMU OPN'G BELOW NEW CMU OPN'G BELOW NEW
wiunnw wunnw_
INFlLL FORMER
WINDOW OPNG
1l
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EEC
n
INFlLL FORMER —tom
WINDOW OPNG
31
NEW C/U'S, SEE
MECHANICAL PLAN
1
5
�
EXISTING WINDOWS
-NEW SOLD DOOR
WITH 1FT SIDE UGHTS
-EXISTING WINDOWS
DESK CENTERED ON
EXISTING WINDOWS
NEW TRIPLE WINDOW TO MATCH OPPOSITE
SIDE OF HOME AT BEDROOM J105
EIAM
G7sm •
I
7�
Dr, Russell Romcki, kchitcct
..TA. NCA". DARCK i RR77 AP
(SOLE PROPRIEFOIO
278 NEWPOP-T R
1:3FF_ft RT n BEACH FL --0"2
VOICE' 9%-3A-9)I8 RVFO@OE9GNAARCBrrWISCQ
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Ilk
ALTERATION LEVEL III
2520 AVENUE AU SOLEIL
DELRAY BEACH, FL 33453
PROPOSED FLOOR PLAN
nAm PRauecl ru
4/15/21 2101
SC"J" OtAWRNO W
AS NOTED
DNAWN HY�
RLS
A
RRR —2
> HEur N0.
20F 2
FL A410EIDCf IX KMM ROMM
STGINA,TURE
T.O. RIDGE
ELEV= 14'-9"
NEW BARREL TILE ROOF
TO MATCH
EXISTING
B.O. FASCIA
ELEV- 10'-9"
B.O. FASCIA
ELEV= B'-0"
S
DEMO EXISTING ROOF
NEW CMU BLK WALL -
W/ STUCCO FINISH TO
MATCH EXISTING
FlNISHED FLOOR
LEV- 0'-fi" -
ALIGN NEW HIP RIDGE WIIH
EXISTING MAIN HOME GABLE NEW
RIDGE,
�3.5"
12"
l 1 ) PROPOSED WEST ELEVATION
SCALE:1 /4"=l'
NEW LOW SLOPE EPDM -
ROOF CANTILEVERED OVER
SOSTING POOL PATIO
NEW STUCCO OVER NEW
BEAM SPANNING ACROSS
ENLARGED OPENING 0
SLIDING GLASS DOORS
111
II
III
III
III
III
III
111
III
II
III
III
III
III
III
III
III
II
III
III
III
III
III
III
DEMO EXIST. WINDOWS AND
REPLACE WITH NEW SUDING
GLASS PANEL DOOR
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& INFlLL W/ CMU BLK WALL
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FYIC wr nARAC•F DD(1R EXISTING DOOR
NEW CMU BLK WALL
W/ STUCCO FINISH TO
MATCH EXISTING
TIATE
110ENE NUtAM AR9=
CTS i
rT
Dr. Russell hicki, kchilecl
ALA, NCARB, D?ARCH. I FFi] AP
CSOLE P toppw fo
278 NEVVPORT R
I�FFRF'IEI n BEACH FT- 33442
VOICE : 954-371-9AS @IF0@DE9R3NRARQRfECIS.0
: �DFIXIW190U�OR RPB I
KBY FLW-
ALTERATION LEVEL III
2520 AVENUE AU SOLEIL
DELRAY BEACH, FL 33483
TTTiL+
PROPOSED EXT. ELEVATIONS
EA7V rRo7>Icl rao•
4/15/21 2101
8G1LJ3 30"TAMG Na:
AS NOTED
I MVM BY.
RLS
4�or A-3
RRR
FL AACH= IB RIMELL. F40M
SLONAT JRI3
NEW 5/8" APA RATED EXTERIOR PLYWOOD SHEATHING
SHALL BE FASTENED PER R-4409.2.3 & HAVE A PANEL
SPAN RATING OF 32/16 OR GREATER. PLYWOOD
SHEATHING SHALL BE NAILED TO SUPPORTS WITH BD RING
SHANK NAILS- HAVING A SPACING MIN. OF 6" O.C. AT
PANEL EDGES & AT INTERMEDIATE SUPPORTS. NAIL
KEEP EXISTING
SPACING SHALL BE 4" O.C. AT ENDS WITH EITHER BD
MAIN ROOF W/
RING SHANK NAILS OR 100 COMMON NAILS.)
BARREL TILES
NEW LOW SLOPE
T.O. RIDCE
EPCM ROOF
ELEV- 14_10"
12' —J3.5"
1/4" SLOPE
B.O. FBS
KEEP EXISTIN�
COLLAR TIES II
ACROSS MAIN REPAINT CEILING TO
n�=
NEW BEAM HANGERS 0 EXISTING
OA
GABLE MATCH EXISTING IIUII
FLITCH PLATE BEAM
I
NEW STEEL
DEMO EXISTING I
1
I
NEW 6 STEEL TUBE
WALL I
I
MBE
� POSE EMBEDDED IN WALLS
11
•
I BEYOND
SUw
EXISTING
9TT18 AREA
1
EXISTING
LLVN® I
1
I
I
NEW jBARS 0 8" W/ MIN
1101
48" SPLICE DOWN &HOOK DOWN INTO
FOOTING
FINISHED FLOOR
ELEV= O.. 6
4VA.
3
1 ) CROSS SECTION @ MIDPOINT OF HOME
SCALE:1 /4"=1'-O"
HM R-30 BATT INSULATIL
NU-VUE STRAP NVTA 16
T.O. RIDGE FLORIDA APPROVAL
ELEV- 14'-9' 16294-R2 1136# UPLIFT
W/ (7) 1OD NAILS. USE
AT EA SIDE OF TRUSSES
B.O. FASCIA
ELEV= 10--9"
NEW STUCCO OVER
CONCRETE BLOCK TO MATCH
EXISTING/ ADJACENT HOME
IN ALL ASPECTS
FINISHED FLOOR
ELEV- 0'-6-
2 CROSS SECTIOI\
SCALE:1/4"=1'-O"
-VENTED RIDGE CAP
12
PITCH: /T 3.5
D
� H FISTING
VAULTED CEILING/
SCISSOR TRUSSES
BY TRUSS ENGINEER
MASTER
BEDROOM
:f•
fIS
MIN. R-30 CLOSED CELL SPRAY FOAM APPLIED IN
CONFORMANCE WITH ASTM C 1029 0 UNDERSIDE OF
ROOF SHEATHING (TYP/ENCAPSULATED ASSEMBLY).
.NEW (2)1.75X14 LVL BEAMS 0 48" OC
(CLAD -WRAP W/ WOOD VENEER ON INTERIOR)
2 1/2" TONGUE AND GROVE WOOD
DECK, SPANS 48" OVER LVL BEAMS
PT WD 2X4 STRIPS 0 12" OC
W/ WOVEN WIRE MESH &
STUCCO FINISH 0 UNDERSIDE OF
SOFFIT
2"X42" STRIP SCREEN FOR
VENTING 0 48" ON CENTER
BX16X7-5/8 MASONRY BLOCK
POURED SOLID 0 48" OC W/
3500 PSI MORTAR W/ #5
VERTICAL BARS
EXISTING CONCRETE SLAB
NEW 5/8" APA RATED EXTERIOR PLYWOOD SHEATHING
SHALL BE FASTENED PER R-4408.2.3 & HAVE A PANEL
SPAN RATING OF 32/16 OR GREATER. PLYWOOD
SHEATHING SHALL BE NAILED TO SUPPORTS WITH BD RING
SHANK NAILS- HAVING A SPACING MIN. OF 6" O.C. AT v.
PANEL EDGES & AT INTERMEDIATE SUPPORTS. NAIL
SPACING SHALL BE 4" O.C. AT ENDS WITH EITHER BD
RING SHANK NAILS OR 10D COMMON NAILS.)
ER
CIOER
GROUND CELL 8' C.M.U.
OYPICAL ALL WALLS)
0'IfflSPLICE DTL
NEA R-30 BATT INSULATION
VENTED RIDGE CAP
12
KEEP EXISTING ROOF BEAMS
VUE STRAP 16
PITCH:
0 8'-0" OC VIF
LO AL
FLORIDAP1R136#
3.5
AUITCH EXIST/NO
DEMO EXISTING ROOF
6294AR2UPLIFT
W/ (7) 10D NAILS. USE
II II II II
AT EA SIDE OF TRUSSES
II
II II II II II I
NEW BARREL TILE ROOF TO MATCH
II I II U L—
II 1
EXISTING
A.
��'• -
IppI
ELEV-= 105g9
�
8.0. FASCA
ELEV- 10'-9' �
/4- P
-'3/4" PLYWOOD SUBFLO R
Jy
'
KEEP EXISTING
4 �a4,�
1.75X7.25 VL 0 16 OC
COLLAR TIES (T1'P)
,'
NEW Bx12 LINTEL WITH 2 #5BARS
//,//-
I
NEW STUCCO OVER CONCRETE BLOCK
DEMO EXISTING ROOF)
EXISTING
NEW o
TO MATCH EXISTING/ ADJACENT
GAUGE
LIVING
BEDROOMMRSERY
HOME IN ALL ASPECTS
11181
°D
EXISTING MASONRY BLOCK WALL
EXISTING FOUNDATION AND
CONCRETE SLAB
FINISHED FLOOR
INIH FSED BOOR
ELEV- 0'-6"
M19MULAW41
SCALE: 1/4"=1' 0"
DITION
SCALE:1 /4"=1'-O"
VERTICAL BARS
05
48' D.C.
WALL
8' CMU WALL
'
CMU PARTIALLY GROUTED.
FOR RDNF. SEE
PLANS & SECTIONS
8' DUR-O-WAL MIN. 9G HORIZONTAL
REINFORCING 0 16' O.C.
F_
l PLAN
VIEW
I
I
I
j5 VERTICAL BARS
0 48' O.C.
I
1:)�I
I
I
CMU PARTIALLY GROUTED.
L_______
___JU-13-
MASONRY CORNER: 3 C
MIN. RENT. WITH '5 BARS A
IN FULLY GROUTED CELLS 8' OUR-O-WAL 9GA HORIZONTAL
SOW. ALL AROUND) PLAN VIEW RFINFORC.INC. 0 18' or,
l 5 1 MASONRY REINFORCING DETAILS
SCALE: NTS
NEW ROOF TRUSS ENGINEERED BY OTHERS
r__�
CONC. TIEBM W/ W5 BARS TOP/BOTT
g3 STIRRUPS O 12" OC, UON ON TIEBM SCHED.
NEW HOLD-DOWN PER ROOF PLAN
3500 PSI 8" CONIC. BLOCK WITH MINIMUM
(1) W5 EACH CELL 0 48" OC DOWN
6 TIE -BM DETAIL
SCALE: .-QM
FOR REINF. OFFSET SEE
PLANS & SECTIONS
#5 IN CELLS
ADJACENT
TO OPENING
X BARS
(KEEP, VIE)
OPEN END F UNIT
UNIT ALSO
NOTE: EXISTING FILLED CMU CELLS TO BE
VERIFIED BY CONTRACTOR. IF UNGROUTED
CELLS ARE FOUND ADJACENT TO NEW CMU
WALLS, MORTAR FILL W/ TYPE-S, MIN
350OPS1 (SEE FLOOR PLAN FOR LOC.)
ti) PLAN DTL @ OPENING n FILL CELL DETAIL
SCALE: NTS SCALE: NTS
NEW 5/B" APA RATED EXTERIOR PLYWOOD SHEATHING
SHALL BE FASTENED PER R-4409.2.3 & HAVE A PANEL [NEW 1/2" TYPE NEW FILLED CELLS TYP AT JAMBS
SPAN RATING OF 32/16 OR GREATER. PLYWOOD GYP BD
SHEATHING SHALL BE NAILED TO SUPPORTS WITH BD RING 1x P.T. BLOCKING ALL SIDES
SHANK NAILS- HAVING A SPACING MIN. OF 6" O.C. AT WHERE SHOWN
PANEL EDGES & AT INTERMEDIATE SUPPORTS. NAIL 1X4 P.T. BUCK (MIN. WIDTH OF
SPACING SHALL BE 4" O.C. AT ENDS WITH EITHER BD FRAME), FASTEN TO MASONRY W/
RING SHANK NAILS OR 10D COMMON NAILS.) 1/4" x 3 1/4" TAPCONS, 3" FROM
ENDS & B" O.C. & USE PL FROM
NEW STUCCO OVER CONCRETE BLOCK
TO MATCH EXISTING/ ADJACENT-;•`: NEW ALUM DOOR
HOME IN ALL ASPECTS SEE PLAN
-2X8 PRESSURE TREATED WOOD MOUNTED TO WALL FRAME SHALL FULLY BEAR
ON BUCK
WITH 1/2" ANCHOR BOLT 0 16" O.C. STAGGERED.
ANCHOR DOOR PER PRODUCT
APPROVAL
WHITE FINISH, COORD W/ OWNER
LIQUID SEAL MEMBRANE FLASHING
BY GPC APPLIED TECHNOLOGIES; PROVIDE SILICONE SEALANT
PERM -A -BARRIER, AAMA 714-12: BOTH SIDES
APPLIED PER MANUF. SPECS.
(OR APPROVED EQUAL O.K.) STUCCO REVEAL (MATCH EXISTING HOME)
10 DOOR BUCK DETAIL
SCALE: NTS
ELATE:
LICENSE NUMBER AR97127
CT—S I
Dr, Russell hicki, Architect
ALA, NCARB, DARCI-L 7 FRTO Ap
(SOLE: PROPRLL!I'OR)
278 IVBWPORT R
DFRRR7RT.17 BFACH FIE M"2
VOICE : 954311-9)18 1NM0 ?DE9GNi IRARCHn!B SCOId
ENC04EE :
I NO. I DA78 I SDBINDISSM I
1ZY FLAM
W
ALTERATION LEVEL III I
2520 AVENUE AU SOLEIL
DELRAY BEACH, FL 33483
CROSS SECTIONS &
DETAILS
DAT&
IPROIE('1' N0.:
4/15/21
2101
SCAID
13RAWM0 NO:
AS NOTED
DRAWN BY:
RLS
CZEBCKEDNykRRR
A-4
O.: MGM N
1 OF 2
TERMITE TREATMENT OF SOILS
IS REQUIRED SEE GENERAL NOTES
& PROVIDE CERTIFICATION TO CITY AND
ARCHITECT TO DOCUMENT COMPLIANCE,
FL ARTIBIBC(' DL RIISRRI. ROS®
SI((R4ATURT§
NEW 5' INK 3000 PSI PC SUB ON GRADE W/ 1AX1.06 WNN. USE 10 MIL MOISTURE
BARRIER OVER CRUSHED/COMPACTED GRAVEL
#6 BARS DOWELED ® 40" OC OR AS SHOWN W/ 5" OF EMBEDMENT
EA WAY (TYP FOR THIS SYMBOL). USE EPDXY COATED BARS WHEN
DOWELING BPWN NEW SLABS & EXISTING STEM WALLS. USE REGULAR
UNCOATED BARS WHERE FOOTERS MEET & AT NEW EXTERIOR STEM
WALL ADJACENCY TO NEW SLABS ON GRADE.
l 5) FOUNDATION PLAN
SCALE:1 /4"=1'-O"
NEW 4" THK. CONC. SLAB ELEVATED
OVER EXISTING CONCRETE SLAB. SEE
CROSS SECTION FOR MORE INFO
0 2 4 6
NORTH
LAUNDRY EXISTING BEDROOM
(SLAB OGRADE)
_7"
FOUNDATION FOR EXISTING
SEE -- FOR BASE
PLATE SPECS
SEE -- FOR BASE
PLATE SPECS
#6 BARS DOWELED ® 40" OC OR AS SHOWN W/ 5" OF EMBEDMENT
EA WAY (TYP FOR THIS SYMBOL). USE EPDXY COATED BARS WHEN
DOWELING BTWN NEW SLABS & EXISTING STEM WALLS. USE REGULAR
UNCOATED BARS WHERE FOOTERS MEET & AT NEW EXTERIOR STEM
WALL ADJACENCY TO NEW SLABS ON GRADE.
EXISTING HOME
(SLAB OGRADE)
Em
EXISTING FOUNDATION FOR EXISTING
1 2 CONTROL
1.3 H OR 25' J INT SPACING
GARAGE
WHICHEVER IS LISS
PUN LAYOUT
DATO
LICENSE NUMBER AR97227
CONTROL JOINT SPACING
RAKE 3/4'
C7S
j
D: " ..
W 2. 1 4 MIN.
W=3/Bf„t
EXTERIOR FACE BACKER ROD
EXISTING GARAGE
DETAIL �1 AND SEALANT
Dr, Russell Rosicki Architect
(SLAB GRADE)
•
3/11
AL4 NCARB. D.ARCI-L I RFII AP
INTERIOR FACE
(SOLE PROPRIETOR)
278 NEI P RT R
I)FFRFMLX) AFAJCH FL. 333442
(RAKE 1/4'
WRS : 954-IB-%d RNPID@DCSICII, CfQIHCISCOM
DETAIL A
30# FELT DETAIL A
SAME BAR SIZE
AS VERTICAL STOP LONGTNDINNr
WALL REINFORCED WIRES AT ALL C.J. S
INTERIOR FACE
i'.
EXTERIOR FACE
MORTAR FULL DETAIL B
NO.
DATE
9UBM1ffi�1
NOTE: THE USE OF STAN D
AND HALF UNITS WITH 30 FELT
OR SASH BLOCK UNITSO4.27.21
_
ISSUED FOR ARPB
KEY IS A CONTRACTOR'S OPTION. GROUT FULL
l 1) CMU CONTROL JOINT DETAILS
SCALE: NTS
EXISTING PERIMETER CMU
FOUNDATION WALL W/
24" WIDE R.C.
CONTINUOUS FOOTING
le.
B•
OPEN END
UNIT
THIS DETAIL SIMILAR FOR 48" 0.
NOTE: SEE PLANS & ELEVATIONS
FOR INFILL CMU LOCATIONS.
5) CELL -FILL DETAIL
SCALE: NTS
UNIT
XEY PLAN
I\I
ALTERATION LEVEL III
2520 AVENUE AU SOLEIL
DELRAY BEACH, FL 33483
TRIP'
FOUNDATION PLAN
& DETAILS
4/15/21
2101
SCALD
DRAWM W.
AS NOTED
IHUWN BY
RLS
A—S
�L
RRR
SRMT NO;
1 OF 2
NU-VUE STRAP NVTA 16 —
FLORIDA APPROVAL 16294-R2
1514# UPLIFT W/ (5) 10D
NAILS. USE DEL STRAPS
95'-8"
PL AiCQ18CD IR MEML ROM®
BLGNATUR&
7'
7,-0"
4—-F--
— i _!—TTTTTT�! I —I I I I I I I I I I I I I I —I I I I I I I I I T f'T I —
I_ li i i i i i i i i I I i i i i I -L�-
II I I I I I I! I I I I I I I I I I OTTO CHO Rb I I I I I I I I I I I I I I I I
OF USS . I -
-I I I I I I I I I I I I I I I I I I HALL rFCEIV� NEW FIRE I I I I I I I I I E I w I I I I I w I
I J I I I I I I I I I I jREATE,D 2X4 FURRIFj G STRNEW ,i S®,
m I I I I I I I I PE GYP. fiBD.D Ui ERN&2
LiPW. 3.5 12
IIt ii i l i i i i I! ii- _._--- .I_.
al I I I I I I
I I I I I I
I T1 fT-T_F_17TTT
NEW BX14 R.C. CONTINUOUS
TIE BEAM W/ (4) #5 BARS
T/B, #3 STIRRUPS m 12"OC
NEW DRIP EDGE AT PRESSURE
TREATED FASCIA BOARD
NOTE: INSTALL CROSS -BRACING & RUNNER
2X BRACING WHERE INDICATED ON TRUSS
DRAWINGS.
0. 2 4'
8
1/4" = 1'-0"
NORTH
DROOF PLAN
SCALE:1 /4"=1'
N�jW BX1I1 R.C.CONTI U US
I I I I I I I I I I I T H BEAM W/ (4) #5 A S r
I
IB' L�
#3 STIRR S ®'1 OC I I I I I I I I I I I I I I
N VEN,o`LER VE NE 2TR 5/DENSCEMGNTRIO
I BryKER TDGAUECR 1SR"IF RAMEILASM9NHEATEXjEND/.
I ( I UI!-LISTE6 SS FLUE T01 MIN. FT TEhMINATbN
I A
D�MSUSTV OVE R OF RI9 GE. K` P FL MIN FRO ANY'
I I I I I I I I" I I
TBE STL COLUMNS, SEE — • — — — • — — U
DETAIL A-6/3
it II
. _ . _ . — . — . — . 1 — . — . — . — . — . — . — . — • — . — —
�•� • — — - — - — —
-..._.__ II___________ II-.-.-.
II II
_._. ........ 1�...... ...... ...... .-.- -._ -.
I I
_ NEW 2-1.75X14 LVL ROOF BEAMS • 48" OC — — — --- � —
/ PER"FOOTE
-._......... ...... ...... ...... .-._.-.- -.
II II
-.-._._.-.+i-._ ----- -.-.-.-.-.-•J.�.-.-.-•- -.
-.-.-._.-.+I_._._._._._.-._._.-.-. ------- _.
TUBE STL
COLUMNS, SEE
DETAIL
tI — . — . — . — . — . — . — . — . — . — . — • —I �- — - — • — • — —
I
. _ . — . — . — . — . —tr — — • — — —
#6 BAR UP ® 40" OC IF
COURSES FORM ABOVE
(PARAPET & SLOPING GABLE
ENDS)
COURSES MAY ALSO BE ABOVE,
VARIES, SEE ELEVATIONS
Y—I
NEW REINF. CONC. TIEBEAM
PER SCHEDULE. SEE PLAN FOR
LOC.
TOP CAP
(TO
I I I I i I I
=J =f
RE FIVE TEBE
(TO RECEIVE TIEBEAMOUTSIDE CORNER)
NEW 3/4" THROUGH -BOLTS
g•
TOP CAP
PT 1X6/8 WD BUCK SECURED
I
D
W/ HILTI XU-PB POWDER
---
ACTUATED FASTENERS ® 6"
OC STAGGERED ALL SIDES OF
TUBE STL COLUMNS
DETAIL A-6/3
SEE
8'_p^
TUBE STL & AT HEAD UNDER
TOP CAP (NOT SHOWN FOR
CLARITY)
3 8 )
I
9.25" I
g"
6 I
I I
EXISTING ROOF FRAMING TO
REMAIN (TIMBER BEAMS)
I I
I I
I I
HSS6X6X3/8
TOP SADDLE
STL COL.
CAP DTL ® TIEBM
CROSS HATCHED AREA
INDICATES AREA ABOVE
RANGE TO BE VAULTED
CEILING
II_---__---
I M
10 -6"
VERIFY
I 7• -1"
ROOF OVHG/CANTILVER 2
I
I
ZEEXISTING TRUSSES
TO REMAIN
NOTE:
NOA APPROVALS TO BE
SUBMITTED BY CONTRACTOR
Iz
Z
IJ
N
0
0
0
LL� AI
m
w
EXISTING CMU BLK WALL I 3
& TIE -BEAM BELOW TO w
REMAIN U.O.N. I Z
Q
II~
z
I
I
QC�IJMN LSECTION DETAILSCALENTS
HSS 6X6X3/8 PER PLAN.
2 -3
8X
25X3/4 BOTT PL
SET DOWN 3/4-
3/4" RECESS a
mO
0
O
`r__' T_4-
#6 THREADED ROD STUB DOWN
W/ 12" EMBED. INTO GB ® CTR
(UNDER BOTT PL)
.5) STRAIGHT STEEL TUBE DETAIL
SCALE: NTS
BX18XI/2 SR BASEPL-
BOTH WAYS (OR USE
SX25X1/2 IF STRAIGHT)
3/81
LEVELING A I
5" COVER ® EXT
HSS 6X6X3/8 TUBE STEEL
COL (PAINT W/ RUST
INHIBITING PAINT, TYP)
(4) 3/4" DA. ASTM F3125
ANCHOR BOLTS W/ 8"
EMBEDMENT & HIT-HY
200-A INJECTED EPDXY
MORTAR 1.5" MIN. COVER
NEW POURED CONCRETE ELEVATED
SLAB ON GRADE WITH TURN DOWN
EDGE
TUBE STL COL. BASEPL. DTL.
07T EEL TUBE/BASEPL DETAIL
ALE: NTS
DATO
LICENSE NUMBPB: AR9l=7
G��s •
IrT
Dr, Russell Rosicki, Architect
ALA, NCARB, DARCI-L, T Fun AP
MLE PRorR1SMR)
278 NEWPORT R
DEERFI1E1n 13PACH F, 33442
VOICE : 9W371-94 lNFO®DERCNRAnaiRECT&C
I Na 04�27 1 ISSUED10010FORNRPB I
x" PLAN
N
ALTERATION LEVEL III
2520 AVENUE AU SOLEIL
DELRAY BEACH, FL 33483
TmE ROOF PLAN
& DETAILS
D11E PRDIRCI' N0L-
4/15/21 2101
8C1LE DRAWM NON:
AS NOTED
DRAWN BY'
RLS
L�BY' A-6
RRR
BiDTRr W.
1 OF 2
I/2' DRYWALL —__CONCRETE
LINTEL
a.
FURRING SPACE
.. 'p
STUCCO.
INTERIOR
n - EXTERIOR
PRESSURE
TREATED 1'X BU
W/ 1/4' DIA. TAPCON
SCREWS MIN. 1 3/4'
VC CORNEA BEAD.
EMBEDMENT. END
SCREWS MUST NOT
BE MORE THAN P
FROM END AND NOT
SEALANT
MORE THAN 8' O.C.
ALL AROUND (TYP).
ANCHOR WINDOW UNIT TO
P.T. 1'X BUCK AS PER
MANUFACT. APPROVAL #
ACRYLIC SEALANT.
SPECIFlGTICIS
USE UQUID SEAL MEMBRANE FLASHING
BY GPC TECHNOLOGIES;
PERM-A-BARRIEBARRIER, AAMA 714-12:
APPDED PER MANUF. SPECS.
(OR APPROVED EQUAL O.K.)
INTERIOR
EXTERIOR
ANCNOR WINDOW
UNIT TO P.T. I'X
MARBLE BILL SET IN
RUCK AS PER
MASTIC TMN-SET
COMPOUND
MANUFACT.
APPROVAL /
SPECIFICATIONS
SHIM
SEALANT
P.T. WOOD
FILLER PIECE
1/2,
P.T. IW FIURRIN
P.T. I"X BUCK
• r ANCHORED W/ 1/4•
TAPCONS (1 3/4'
EMBED) 3' FROM
ENDS & B' O.C. All
... AROUND. 8' DEEP
CONC. SILL W/ HOR17
148 RDNF. SR
CONCRETE BILL
;`. /8- STUCCO.
NOTE
PROVIDE WINDOW ATTACHMENT TO 8' CONCRETE BLOCK.
PRESSURE TREATED WOOD BUCK
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TOWN OF GULF STREAM, FLORIDA
SEPTEMBER 30, 2020
TABLE OF CONTENTS
Page
Independent Auditor's Report 1-3
Management's Discussion and Analysis (required supplementary information) 4-13
Basic Financial Statements
Government -wide Financial Statements
Statement of Net Position
14
Statement of Activities
15-16
Fund Financial Statements
Balance Sheet — Governmental Funds
17
Reconciliation of the Balance Sheet — Governmental Funds to
the Statement of Net Position
18
Statement of Revenues, Expenditures, and Changes in Fund Balance -
Governmental Funds
19
Reconciliation of the Statement of Revenues, Expenditures, and Changes
in Fund Balance of the Governmental Funds to the Statement of Activities
20
Statement of Net Position — Proprietary Fund
21
Statement of Revenues, Expenses, and Changes in Fund Net Position —
Proprietary Fund
22
Statement of Cash Flows — Proprietary Fund
23
Statement of Fiduciary Assets and Liabilities — Agency Fund
24
Notes to the Financial Statements
25-55
Required Supplemental Information Other Than MD&A
Schedule of Revenues, Expenditures, and Changes in Fund Balance —
Budget and Actual — General Fund 56-57
Notes to the Budgetary Required Supplemental Information 58
Schedule of Changes in Total OPEB Liability 59
Other Supplementary Information
Individual Fund Schedule
Schedule of Changes in Fiduciary Assets and Liabilities — Agency Fund 60
Other Reports
Independent Auditor's Report on Internal Control Over Financial Reporting
and on Compliance and Other Matters Based on an Audit of
Financial Statements Performed in Accordance with
Government Auditing Standards 61-63
TOWN OF GULF STREAM, FLORIDA
SEPTEMBER 30, 2020
TABLE OF CONTENTS
(Continued)
Page
Management Letter in Accordance with the Rules of the Auditor General
of the State of Florida 64-66
Independent Accountant's Report on Compliance with Section 218.415,
Florida Statutes 67
Chief Financial Officer's Affidavit in Accordance with Section 163.31801,
Florida Statutes 68
NH _ NOWLEN, HOLT & MINER, P.A.
CERTIFIED PUBLIC ACCOUNTANTS EVERETT B. NOWLEN (1930-1984), CPA
EDWARD T. HOLT, CPA
WILLIAM B. MINER, RETIRED
ROBERT W. HENDRIX, JR., CPA
WEST PALM BEACH OFFICE JANET R. BARICEVICH, RETIRED, CPA
NORTHBRIDGE CENTRE TERRY L. MORTON, JR., CPA
515 N. FLAGLER DRIVE, SUITE 1700 N. RONALD BENNETT, CVA, ABV, CFF, CPA
ALEXIA G. VARGA, CFE, CPA
POST OFFICE BOX 347 EDWARD T HOLT, JR., PFS, CPA
WEST PALM BEACH, FLORIDA 33402-0347 BRIAN J. BRESCIA, CFF , CPA
TELEPHONE (561) 659-3060
FAX (561) 835-0628 _
W W W.NHMCPA.COM
MARK J. BYMASTER, CFE, CPA
RYAN M. SHORE, CFP®, CPA
INDEPENDENT AUDITOR'S REPORT . KI PAN, CPA
WILLIAM C. SKER, CPA
The Honorable Mayor and Members of the Town Commission BELLE GLADE OFFICE
333 S.E. 2nd STREET
Town of Gulf Stream, Florida POST OFFICE BOX 338
BELLE GLADE, FLORIDA33430-0338
TELEPHONE (561) 996.5612
FAX (561) 996-6248
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities, the business -type
activities, each major fund, and the aggregate remaining fund information of the Town of Gulf Stream,
Florida, as of and for the year ended September 30, 2020, and the related notes to the financial statements,
which collectively comprise the Town of Gulf Stream, Florida's basic financial statements as listed in the
table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in
accordance with accounting principles generally accepted in the United States of America; this includes
the design, implementation, and maintenance of internal control relevant to the preparation and fair
presentation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted
our audit in accordance with auditing standards generally accepted in the United States of America and
the standards applicable to financial audits contained in Government Auditing Standards, issued by the
Comptroller General of the United States. Those standards require that we plan and perform the audit to
obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in
the financial statements. The procedures selected depend on the auditor's judgment, including the
assessment of the risks of material misstatement of the financial statements, whether due to fraud or error.
In making those risk assessments, the auditor considers internal control relevant to the entity's preparation
and fair presentation of the financial statements in order to design audit procedures that are appropriate in
the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's
internal control. Accordingly, we express no such opinion. An audit also includes evaluating the
appropriateness of accounting policies used and the reasonableness of significant accounting estimates
made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for
our audit opinions.
AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • CPAMERICA INTERNATIONAL
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the
respective financial position of the governmental activities, the business -type activities, each major fund,
and the aggregate remaining fund information of the Town of Gulf Stream, Florida, as of September 30,
2020, and the respective changes in financial position, and where applicable, cash flows thereof for the
year then ended in accordance with accounting principles generally accepted in the United States of
America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management's
discussion and analysis on pages 4 through 13, the budgetary comparison information on pages 56 through
58, and the Schedule of Changes in Total OPEB Liability on page 59 be presented to supplement the basic
financial statements. Such information, although not a part of the basic financial statements, is required
by the Governmental Accounting Standards Board, who considers it to be an essential part of financial
reporting for placing the basic financial statements in an appropriate operational, economic, or historical
context. We have applied certain limited procedures to the required supplementary information in
accordance with auditing standards generally accepted in the United States of America, which consisted
of inquiries of management about the methods of preparing the information and comparing the
information for consistency with management's responses to our inquiries, the basic financial statements,
and other knowledge we obtained during our audit of the basic financial statements. We do not express an
opinion or provide any assurance on the information because the limited procedures do not provide us
with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively
comprise the Town of Gulf Stream, Florida's basic financial statements. The individual fund financial
statements are presented for purposes of additional analysis and are not a required part of the basic
financial statements. The individual fund financial statements are the responsibility of management and
were derived from and relate directly to the underlying accounting and other records used to prepare the
financial statements. Such information has been subjected to the auditing procedures applied in the audit
of the basic financial statements and certain additional procedures, including comparing and reconciling
such information directly to the underlying accounting and other records used to prepare the basic financial
statements or to the financial statements themselves, and other additional procedures in accordance with
auditing standards generally accepted in the United States of America. In our opinion, the individual fund
financial statements are fairly stated in all material respects in relation to the basic financial statements as
a whole.
2
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated June 3, 2021,
on our consideration of the Town of Gulf Stream, Florida's internal control over financial reporting and
on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements
and other matters. The purpose of that report is solely to describe the scope of our testing of internal
control over financial reporting and compliance and the results of that testing, and not to provide an
opinion on the effectiveness of the Town of Gulf Stream, Florida's internal control over financial reporting
or on compliance. That report is an integral part of an audit performed in accordance with Government
Auditing Standards in considering the Town of Gulf Stream, Florida's internal control over financial
reporting and compliance.
West Palm Beach, Florida
June 3, 2021
Management's Discussion and Analysis
The Town of Gulf Stream's (the "Town") discussion and analysis is designed to:
➢ Assist the reader in focusing on significant financial issues
➢ Provide an overview of the Town's financial activity
➢ Identify changes in the Town's financial position
➢ Identify any material deviations from the financial plan (approved budget)
➢ Identify individual fund issues or concerns
Since the Management's Discussion and Analysis (MD&A) is designed to focus on the current year's
activities, resulting changes and currently known facts, please read it in conjunction with the Town's
financial statements, which follow this section.
FINANCIAL HIGHLIGHTS
➢ The assets plus deferred outflows of resources of the Town of Gulf Stream exceeded its liabilities
plus deferred inflows of resources at the close of the most recent fiscal year by $15,164,515 (net
position).
➢ The governmental activities revenues were $5,960,454 at the close of fiscal year 2020.
➢ The business -type activities revenues were $1,245,754 at the close of fiscal year 2020.
➢ The total cost of all Town programs was $5,483,022 during the fiscal year 2020.
➢ At the end of the 2020 fiscal year, unassigned fund balance for the General Fund was increased by
$767,833 and ending Fiscal Year 2020 with a total of $6,437,020 or 83% of total General Fund
expenditures which totaled $5,339,975 at the end of Fiscal Year 2020.
USING THIS REPORT
As the Town of Gulf Stream strives for transparency in government, the following graphic is provided for
your review to help you navigate this document.
MD&A
BASIC
FINANCIAL
STATEMENTS
REQUIRED
SUPPLEMENTAL
INFORMATION
Management's Discussion & Analysis
(Required supplemental information) (pages 4-13)
Government -wide Financial Fund Financial Statements
Statements (pages 14-16) (Pages 17-24)
Notes to the Financial Statements
(Pages 25-55)
Required supplementary information.
(Other than MD&A) (Pages 56-59)
4
Management's Discussion and Analysis
The financial statement's focus is on both the Town as a whole (government -wide) and on the major
individual funds. Both perspectives (government -wide and major fund) allow the user to address relevant
questions, broaden a basis for comparison (year to year or government to government), and enhance the
Town's accountability.
Government -Wide Financial Statements
The government -wide financial statements are designed to provide readers with a broad overview of the
Town of Gulf Stream's finances, in a manner similar to a private -sector business. The Statement of Net
Position includes all of the government's assets, deferred outflows of resources, liabilities, and deferred
inflows of resources. All of the current year's revenues and expenses are accounted for in the Statement
of Activities regardless of when cash is received or paid.
The two government -wide statements report the Town's net position and how it has changed. Net position
is the difference between the Town's (a) assets plus deferred outflows of resources and (b) liabilities plus
deferred inflows of resources. It is one way to measure the Town's financial health or financial position.
Over time, increases or decreases in the Town's net position are indicators of whether its financial health
is improving or deteriorating. You will need to consider other non -financial factors, however, such as
changes in the Town's property tax base and the condition of the Town's infrastructure, to assess the
overall health of the Town.
In the Statement of Net Position and the Statement of Activities, we divide the Town into two kinds of
activities:
➢ Governmental activities — Most of the Town's basic services are reported here, including the
police, public services and general administration. Property taxes, franchise fees and state shared
revenue finance most of these activities.
➢ Business -type activities — The Town charges a fee to customers to help it cover all or most of the
cost of certain services it provides.
Fund Financial Statements
Our analysis of the Town's major funds begins on page 11. The fund financial statements provide detailed
information about the most significant funds — not the Town as a whole. Funds are accounting devices
that the Town uses to keep track of specific sources of funding and spending for a particular purpose.
➢ Governmental Funds — Most of the Town's basic services are included in governmental funds,
which focus on (1) how cash and other financial assets can be readily converted to cash flow and
(2) the balances left at year-end that are available for spending. Consequently, the governmental
fund statements provide a short-term view that helps you determine whether there are more or
fewer financial resources that can be spent in the near future to finance the Town's programs.
➢ Proprietary Funds — Services for which the Town charges customers a fee are generally reported
in proprietary funds. Proprietary funds, like the government -wide statements, provide both long
and short-term financial information. The Town's enterprise fund (one type of proprietary fund)
Management's Discussion and Analysis
is the same as its business type activities, but provides more detail and additional information,
such as cash flows.
➢ Fiduciary Funds - Fiduciary funds are used to account for resources held for the benefit of parties
outside the government. Fiduciary funds are not included in the government -wide financial
statements because the resources of these funds are not available to support the City's programs.
While fiduciary funds represent fiduciary responsibilities of the Town, these assets are restricted
in purpose and do not represent discretionary assets of the government. The Town reports a single
fiduciary fund, the Health Reimbursement Agency Fund.
FINANCIAL ANALYSIS OF THE TOWN AS A WHOLE
Net Position
The Town's combined net position for the fiscal year ending 2020 is reported at $15,164,515. Net position
of the Town's governmental activities for the fiscal year ending 2020 is $10,682,155. The net position of
our business -type activities is reported at $4,482,360 for the fiscal year ending 2020. Overall, the financial
position of the total primary government increased $1,723,186 during the current fiscal year. Net position
for the governmental activities increased $1,288,324 and net position for the business -type activities
increased $434,862.
Current and Other Assets
Capital Assets
Total Assets
Deferred Outflows of Resources
Current and Other Liabilities
Long Term Liabilities
Total Liabilities
Deferred Inflows of Resources
Net Investment in Capital Assets
Restricted - Dredging Projects
Restricted - Underground Utilities
Restricted - Infrastructure Projects
Restricted - Health reimbursement
Restricted - Repairs & replacements
Unrestricted
Total Net Position
Town of Gulf Stream
Net Position
September 30, 2019 and 2020
Governmental Activities
2019 2020
$ 8,086,123
$ 8,554,919
2,623,829
3,269,122
10,709,952
11,824,041
14,481
12,483
418,265
537,233
888,233
596,552
1,306,498
1,133,785
24,104
20,584
2,623,829 2,980,620
17,820 17,820
371,464 375,792
186,811 98,565
57,000
Business -type Activities Total
2019 2020 2019 2020
$ 2,447,978 $ 2,620,141
1,641,867 2,805,023
4,089,845 5,425,164
41,294 38,269
1,053 1,095
42,347 39,364
1,641,867 1,901,583
664,336 796,888
6,136,907 7,209,358 1,741,295 1,783,889
$ 9,393,831 $10,682,155 $ 4,047,498 $ 4,482,360
0
$ 10,534,101 $ 11,175,060
4,265,696 6,074,145
14,799,797
17,249,205
14,481
12,483
459,559
575,502
889,286
597,647
1,348,845
1,173,149
24,104
20,584
4,265,696 4,882,203
17,820 17,820
371,464 375,792
186,811 98,565
57,000
664,336 796,888
7,878,202 8,993,247
$ 13,441,329 $ 15,164,515
Management's Discussion and Analysis
Changes in Net Position
The Statement of Activities presents information showing how the government's net position changed
during the most recent fiscal year. All changes in net position are reported as soon as the underlying event
giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and
expenses are reported in this statement for some items that will only result in cash flows in the future fiscal
periods (i.e., uncollected taxes and earned, but unused vacation leave).
➢ At the end of Fiscal Year 2020, there was an increase in the total net position from Fiscal Year
2020 for governmental activities which totaled $1,288,324. The 2020 net position total for
governmental activities, which includes the General Fund, Special Assessment Fund, and
Infrastructure Surtax Fund, was $10,682,155. Expenses of the governmental activities decreased
$355,415 from Fiscal Year 2019 to Fiscal Year 2020. The decrease in expenses was primarily the
result of a pause in construction on the Undergrounding Project while negotiations between the
Town and AT&T regarding change orders necessary to complete the Project were taking place.
➢ The increase in business -type net position was $434,862 from Fiscal Year 2019 to Fiscal Year
2020. There was a significant decrease from Fiscal Year 2019 to Fiscal Year 2020, primarily in
the purchase of water from the City of Delray Beach. There was a slight increase in revenue from
2019 to 2020 in investment earnings. The Town continues to collect what is known as a reserve
fee which will be used for future infrastructure repair and replacement cost. During Fiscal Year
2019 the Town began the design and planning for the first major water infrastructure project of
the 10 Year CIP (Capital Improvement Plan) which was approved by the Town Commission in
Fiscal Year 2018. Construction on the AlA Watermain Phase II Project began in Fiscal Year
2020. This included increasing the size of the watermain along AIA from Golfview Dr. to Sea
Road, Sea Road, North County Road, Bermuda Lane, and Little Club Road, as well as pavement
repaving and improvements.
Management's Discussion and Analysis
Town of Gulf Stream
Changes in Net Position
For the Fiscal Years Ended September 30, 2019 and 2020
Governmental Activities
Business -type
Activities
Total
2019
2020
2019
2020
2019
2020
Revenues
Program Revenues
Charges for Services
$ 827,037
$ 717,155
$ 1,091,752
$ 1,080,141
$ 1,918,789
$ 1,797,296
Operating Grants & Contributions
35,573
31,933
35,573
31,933
Capital Grants and Contributions
136,084
132,552
136,084.00
132,552.00
General Revenues
Property Taxes
4,430,361
4,451,048
4,430,361
4,451,048
Infrastructure Surtax
73,489
69,563
73,489
69,563
Communications Taxes
58,432
59,246
58,432
59,246
Gas Taxes
37,134
33,125
37,134
33,125
Utility Service Taxes
232,024
235,037
232,024
235,037
Franchise Fees
147,907
148,073
147,907
148,073
Unrestricted Investment Earnings
83,721
107,747
20,710
33,061
104,431
140,808
Intergovernmental Revenues
117,370
107,347
117,370
107,347
Other
51,283
180
51,283
180
Total Revenues
6,094,331
5,960,454
1,248,546
1,245,754
7,342,877
7,206,208
Expenses
Governmental Activities
General Government
2,209,863
2,010,742
2,209,863
2,010,742
Police Department
1,568,359
1,640,933
1,568,359
1,640,933
Fire Protection
497,158
522,015
497,158
522,015
Streets
312,018
311,954
312,018
311,954
Sanitation
150,945
157,745
150,945
157,745
Physical Environment
270,410
15,107
270,410
15,107
Interest on Long -Term Debt
18,792
13,634
18,792
13,634
Business -Type Activities
Water
949,769
810,892
949,769
810,892
Total Expenses
5,027,545
4.672.130
949,769
810,892
5,977,314
5,483,022
Change in Net Position
1,066,786
1,288,324
298,777
434,862
1,365,563
1,723,186
Net Position - Beginning
8,327,045
9,393,831
3,748,721
4,047,498
12,075,766
13,441,329
Net Position - Ending
$ 9,393,831
$10,682,155
$ 4,047,498
$ 4,482,360
$ 13,441,329
$ 15,164,515
g
Management's Discussion and Analysis
➢ The Town's primary source of revenue continues to come from Property Taxes as seen in the
comparison of Fiscal Year Revenues from 2019 and 2020 in the chart below.
7,000,000
5,000, 000
4,000, 000
3,000,000
2,000,000
1,000,000
Revenues - Governmental Activities Revenues by Source
Comparison Fiscal Year 2019 to Fiscal Year 2020
2019
■ Property Taxes
Utility Service Taxes
■ Unrestricted Investment Earnings
■ Infrastructure Surtax
■ Gas Taxes
■ Other
I
2020
■ Charges for Services
■ Franchise Fees
4 Intergovernmental Revenues
■ Communications Taxes
■ Operating Grants & Contributions
Management's Discussion and Analysis
➢ The Town's expenses cover a range of services, and total expenses decreased from Fiscal Year
2019 to Fiscal Year 2020. The primary expense is for General Government which includes the
administration, finance and legal functions.
2019
Expenses - Governmental Activities Expenses
by Function Comparison
Fiscal Year 2019 to Fiscal Year 2020
■ Interest on Long -Term Debt is Physical Environment
■ streets Fire Protection
■ General Government
10
■ Sanitation
■ Police Department
Management's Discussion and Analysis
Financial Analysis of the Governmental Funds
As the Town of Gulf Stream completed the year, the General Fund reported a fund balance of $7,059,925,
an increase of $515,256 from the previous fiscal year. The increase was due primarily timing of
construction liabilities related to the Town's 10 Year Capital Improvement Plan. The General Fund ended
the 2020 fiscal year with $5,085 in non -spendable fund balance (which includes inventories and prepaid
expenditures), $617,820 in restricted fund balance, which consisted of $17,820 reserved for dredging
projects and $600,000 for subsequent fiscal year's expenditures, with $6,437,020 in unassigned fund
balance. The intent of the Town Commission is to proceed with a dynamic 10 Year Capital Improvement
Plan and use the fund balance to avoid incurring future debt.
Financial Analysis of the Proprietary Fund
Total net position of the water fund at the end of the fiscal year 2020 was $4,482,360. The net position of
the water fund increased $434,862 from the prior year. Water rates were not increased during Fiscal Year
2020. The Town has increased the net position of the Proprietary Fund, also known as the Water Fund,
with a combination of increased water sales revenue and increased investment revenue. The net position
of the Enterprise Fund will be used in conjunction with the fund balance of the General Fund to support
the 10 Year Capital Improvement Plan.
General Fund Budgetary Highlights
The Town Commission increased by resolution the budget for revenues and expenditures one time by
Resolution No. 20-12. This adjustment for $35,592 was to account for the increase in building permit
inspection revenue and expenditure with the City of Delray Beach which contractually performs the Town
of Gulf Stream's building inspections.
The Town Commission also increased by resolution the budget for Legal Department expenditures and
decreased the Administration Department expenditures one time by Resolution No. 20-12. This Budget
Amendment was necessary due to unforeseen contracted legal expense incurred due to the ongoing
negotiations with AT&T regarding the completion of the Undergrounding Project.
The Town Commission has made it a budget priority to increase the fund balance of the General Fund.
The fund balance was severely depleted around 2014 due to ongoing legal battles. Since then, the
Commission has deemed it proper and appropriate to take necessary measures to restore the fund balance.
Now that the fund balance is at appropriate levels again, the Commission intends to use the fund balance
to finance the adopted 10 Year Capital Improvement Plan. Items included in the 10 Year CIP are water
infrastructure repairs and replacement, road repairs, smart meters, improved storm drainage and street
lighting. It is the Town's wish to repair and replace the Town's infrastructure without the need of issuing
debt.
11
Management's Discussion and Analysis
CAPITAL ASSETS AND DEBT ADMINISTRATION
Capital Assets
At the end of fiscal year 2020, the Town had invested $5,473,633 in a broad range of capital assets
including police equipment, buildings, and infrastructure and water improvements. Additional
information can be found in Note 5 to the financial statements.
Net Capital Assets
Land
Construction in Progress
Buildings
Water system improvements
Equipment
Intangible Assets
Infrastructure
Total Net Capital Assets
Long -Term Liabilities
Town of Gulf Stream
Capital Assets
(Net of Depreciation)
September 30, 2019 and 2020
Governmental Activities Business -type Activities
2019 2020 2019 2020
$ 376,523 $ 376,523
38,483 756,712
426,454 393,741
166,201 251,616
7,678
1,606,443 1,482,852
$ 2,614,104 $ 3,269,122
Total
2019 2020
$
$
$ 376,523
$ 376,523
58,909
600,512
97,392
1,357,224
426,454
393,741
1,561,196
1,498,485
1,561,196
1,498,485
21,762
105,514
187,963
357,130
7,678
1,606,443
1,482,852
$ 1,641,867
$ 2,204,511
$ 4,255,971
$ 5,473,633
As of September 30, 2020, the Town had $597,647 in long-term liabilities as shown in the following table.
Additional information can be found in Note 6 to the financial statements.
Town of Gulf Stream
Long -Term Liabilities
September 30, 2019 and 2020
Governmental Activities
2019 2020
Business -type Activities
2019 2020
Total
2019 2020
Promissory Note
$ 774,903
$ 521,986 $
$ $ 774,903
$ 521,986
OPEB
61,271
59,892
61,271
59,892
Compensated Absences
52,059
14,674
1,053 1,095 53,112
15,769
Total Long -Term Liabilities
$ 888,233
$ 596,552 $
1,053 $ 1,095 $ 889,286
$ 5972647
12
Management's Discussion and Analysis
ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS AND RATES
• The Town Commission voted during Fiscal Year 2020 to begin taking necessary steps to mitigate
rising ocean levels and the impact of breached seawalls in the Gulf Stream Core District. After
the completion of the Core Drainage Project, the Town Commission voted in FY 2021 to approve
an environmental study on storm water drainage improvements.
• The Town Commission voted to delay the Town's 10 Year Capital Improvement Plan in Fiscal
Year 2021 to allow time for the storm water drainage to be completed. Projects will be deferred
one year. The recommendations of the study will be incorporated into the Town's 10 Year Capital
Improvement Plan.
• The Town is estimated to receive $413,919 in funds from the 2021 American Rescue Plan Act. At
this time, the Town intends to use the funds for infrastructure repairs, replacement and
maintenance.
• The Town purchases water from the City of Delray Beach and then resells it to the residents in
Gulf Stream. The contract between The Town of Gulf Stream and the City of Delray Beach to
allow Gulf Stream to purchase water from Delray Beach will expire on June 17, 2023 and
negotiations have begun to renew the contract.
• During the 2019 COVID Pandemic, the Town accelerated the plan to update, upgrade and secure
the technology processes and materials used to conduct business. The Town has taken steps to
ensure that the ability to remotely access the Town's programs to ensure continuity of service to
the residents during times of crisis or the inability to access the island due to weather events. This
has had a financial impact on the Town as hardware maintenance and replacement has been
partially changed to contracts for cloud based services.
CONTACTING THE TOWN'S FINANCIAL MANAGEMENT
This financial report is designed to provide our residents and creditors with a general overview of the
Town's finances and demonstrates the Town's accountability for the money it receives and disburses. If
you have any questions about this report or need additional information, please contact the Town of Gulf
Stream, 100 Sea Road, Gulf Stream, FL 33483.
13
TOWN OF GULF STREAM, FLORIDA
Statement of Net Position
September 30, 2020
Primary Government
Governmental Business -type
Activities Activities Total
Assets
Cash and cash equivalents
$ 8,320
$ 1,750,566
$ 1,758,886
Investments
7,282,065
7,282,065
Accounts receivable
75,907
181,596
257,503
Inventories
3,716
3,716
Internal balances
108,909
(108,909)
Prepaid expenses
1,369
1,369
Restricted assets
Cash and cash equivalents
203,099
772,333
975,432
Investments
342,127
342,127
Accounts receivable
8,322
24,555
32,877
Assessments receivable
521,085
521,085
Capital assets
Non -depreciable
1,133,235
600,512
1,733,747
Depreciable (net of depreciation)
2,135,887
2,204,511
4,340,398
Total assets
11,824,041
5,425,164
17,249,205
Deferred outflows of resources
OPEB items
12,483
12,483
Liabilities
Accounts payable
124,989
32,026
157,015
Contracts and retainage payable
288,502
302,928
591,430
Accrued liabilities
24,690
1,983
26,673
Litigation settlement payable
38,582
38,582
Unearned revenue
4,260
4,260
Payable from restricted assets
Accrued interest payable
5,470
5,470
Damage deposit bonds
55,000
55,000
Long-term liabilities
Payable within one year
272,060
1,095
273,155
Payable after one year
324,492
324,492
Total liabilities
1,133,785
342,292
1,476,077
Deferred inflows of resources
OPEB items
20,584
20,584
Net position
Net investment in capital assets
2,980,620
1,901,583
4,882,203
Restricted for dredging
17,820
17,820
Restricted for underground utilities
375,792
375,792
Restricted for infrastructure projects
98,565
98,565
Restricted for repairs, replacements
and improvements
796,888
796,888
Unrestricted
7,209,358
1,783,889
8,993,247
Total net position
$ 10,682,155
$ 4,482,360
$ 15,164,515
See notes to the financial statements
14
TOWN OF GULF STREAM, FLORIDA
Statement of Activities
For the Year Ended September 30, 2020
Functions/Programs
Primary Government
Governmental activities
General government
Police department
Fire protection
Streets
Sanitation
Physical environment
Interest on long-term debt
Total governmental activities
Business -type activities
Water
Total primary government
15
Charges for
Expenses
$ 2,010,742 $ 419,319
1,640,933
128,345
522,015
311,954
157,745
153,222
15,107
16,269
13,634
4,672,130
717,155
810,892 1,080,141
$ 5,483,022 $ 1,797,296
Net (Expense) Revenue and
Program Revenues
Changes in Net Position
Operating Capital
Primary Government
Grants and Grants and
Governmental
Business -type
Contributions Contributions
activities
activities
Total
$ 12,543 $
$ (1,578,880)
$ $
(1,578,880)
(1,512,588)
(1,512,588)
(522,015)
(522,015)
(311,954)
(311,954)
(4,523)
(4,523)
19,390
20,552
20,552
(13,634)
(13,634)
31,933
(3,923,042)
(3,923,042)
132,552
401,801
401,801
$ 31,933 $ 132,552
(3,923,042)
401,801
(3,521,241)
General revenues
Property taxes
4,451,048
4,451,048
Infrastructure surtax
69,563
69,563
Communications services taxes
59,246
59,246
Gas taxes
33,125
33,125
Utility service tax
235,037
235,037
Franchise taxes
148,073
148,073
Intergovernmental shared revenues
107,347
107,347
Unrestricted investment earnings
107,747
33,061
140,808
Miscellaneous revenues
180
180
Total general revenues
5,211,366
33,061
5,244,427
Change in net position
1,288,324
434,862
1,723,186
Net position - beginning
9,393,831
4,047,498
13,441,329
Net position - ending
$ 10,682,155
$ 4,482,360 $
15,164,515
See notes to the financial statements.
TOWN OF GULF STREAM, FLORIDA
Balance Sheet - Governmental Funds
September 30, 2020
Assets
Cash and cash equivalents
Investments
Accounts receivable
Assessments receivable
Due from other funds
Inventories
Prepaid expenditures
Total assets
Liabilities, deferred inflows of resources,
and fund equity
Liabilities
Accounts payable
Contracts and retainage payable
Accrued liabilities
Deposits payable
Total liabilities
Deferred inflows of resources
Unavailable revenue
Total deferred inflows of resources
Fund equity
Nonspendable
Inventories
Prepaids
Restricted for
Dredging projects
Infrastructure projects
Underground utilities
Assigned to
Subsequnet year's expenditures
Unassigned
Total fund equity
Total liabilities, deferred inflows of resources,
and fund equity
Special
Nonmajor
Total
General
Assessment
Governmental
Governmental
Fund
Fund
Fund
Funds
$ 8,320
$ 111,173
$ 91,926
$ 211,419
7,354,885
269,307
7,624,192
75,907
1,683
6,639
84,229
521,085
521,085
108,909
108,909
3,716
3,716
1,369
1,369
$ 7,553,106
$ 903,248
$ 98,565
$ 8,554,919
$ 124,989
288,502
24,690
55,000
493,181
521,085
521,085
$
$ 124,989
288,502
24,690
55,000
493,181
521,085
521,085
3,716
3,716
1,369
1,369
17,820
17,820
98,565 98,565
382,163
382,163
600,000
600,000
6,437,020
6,437,020
7,059,925 382,163
98,565 7,540,653
$ 7,553,106 $ 903,248 $
98,565 $ 8,554,919
See notes to the financial statements
17
TOWN OF GULF STREAM, FLORIDA
Reconciliation of the Balance Sheet of Governmental Funds
to the Statement of Net Position
September 30, 2020
Fund balance of governmental funds
Amounts reported for governmental activities in the statement of
net assets are different because:
Capital assets used in governmental activities are not financial
resources and therefore, are not reported in the governmental fund.
Governmental capital assets
Less accumulated depreciation
Revenue is recognized when earned in the government wide statements
regardless of when it is collected. Governmental funds recognize
revenue when it is both measurable and available.
$ 7,540,653
$ 6,485,982
(3,216,860) 3,269,122
Unavailable revenue 521,085
Litigation settlements not due and payable in the current period are
not reported in the governemntal funds
(38,582)
Long-term liabilities, including accrued interest payable, are not due
and payable in the current period and therefore, are not reported in
governmental funds.
Note payable
(521,986)
Accrued interest payable
(5,470)
Compensated absences
(14,674)
Total other postemployment benefits liability
(59,892) (602,022)
Deferred outlfows of resources and deferred inflows of resources
related to other postemployment benefit plans are applicable to
future periods and are not reported in the governmental funds.
Other postemployment plan related deferred outflows
12,483
Other postemployment plan related deferred inflows
(20,584)
Net position of governmental activities
$ 10,682,155
See notes to the financial statements
18
TOWN OF GULF STREAM, FLORIDA
Statement of Revenues, Expenditures, and Changes in Fund Balance
Governmental Funds
For the Year Ended September 30, 2020
Revenues
Taxes
Intergovernmental revenue
Licenses and permits
Charges for services
Fines and forfeits
Investment earnings
Special assessments
Miscellaneous
Total revenues
Expenditures
Current
General and administrative
Police department
Fire protection
Streets
Sanitation
Physical environment
Capital outlay
Debt service
Principal
Interest
Total expenditures
Excess (deficiency) of revenues
over (under) expenditures
Net change in fund balance
Fund balance - beginning of the year
Fund balance - end of the year
Special Nonmajor
General Assessment Governmental
Fund Fund Fund
$ 4,778,456
107,650
561,950
158,664
128,345
107,747
12,419
5,855,231
2,141,751
1,618,043
522,015
192,159
157,745
708,262
16,800
252,962
16,269
286,031
15,107
252,917
16,240
5,339,975 284,264
515,256
515,256
6,544,669
$ 7,059,925
1,767
1,767
380,396
$ 382,163
See notes to the financial statements
19
$ 69,564
2,590
72,154
160,400
160,400
(88,246)
(88,246)
186,811
$ 98,565
Total
Governmental
Funds
$ 4,848,020
107,650
561,950
158,664
128,345
127,137
252,962
28,688
6,213,416
2,141,751
1,618,043
522,015
192,159
157,745
15,107
868,662
252,917
16,240
5,784,639
428,777
428,777
7,111,876
$ 7,540,653
TOWN OF GULF STREAM, FLORIDA
Reconciliation of the Statement of Revenues, Expenditures, and Changes in
Fund Balance of the Governmental Funds to the Statement of Activities
For the Year Ended September 30, 2020
Net change in fund balance of governmental funds
Amounts reported for governmental activities in the statement of
activities are different because:
Governmental funds report capital outlays as expenditures.
However, in the statement of activities, the cost of those assets
is depreciated over their estimated useful life.
Expenditures for capital assets
Less current year depreciation
Governmental funds include revenues collected within 60 days
of year end as deferred revenue. Government -wide reporting
recognizes revenues when they are earned, regardless of when
they are collected.
Special assessments
The repayment of the principal of long term debt consumes
financial resources of governmental funds, but it does not
have any effect on net position
Principal payments on debt
Some expenses reported in the statement of activities do not
require the use of current financial resources and therefore, are
not reported as expenditures of governmental funds.
Change in litigation settlements payable
Change in accrued interest payable
Change in long-term compensated absences
Change in other postemployment liability and related deferred amounts
Change in net position of governmental activities
$ 868,662
(223,369)
See notes to the financial statements
20
428,777
645,293
(252,962)
252,917
171,407
2,606
37,385
2,901
$ 1,288,324
TOWN OF GULF STREAM, FLORIDA
Statement of Net Position
Proprietary Fund
September 30, 2020
Enterprise
Fund
Assets
Current assets
Cash and cash equivalents
$ 1,750,566
Accounts receivable, net
181,596
Restricted assets
Cash and cash equivalents
772,333
Accounts receivable
24,555
Total current assets
2,729,050
Noncurrent assets
Depreciable capital assets 3,460,156
Less acumulated depreciation (1,255,645)
Total noncurrent assets 2,204,511
Total assets 4,933,561
Liabilities
Current liabilities
Accounts payable
32,026
Contracts and retainage payable
302,928
Accrued liabilities
1,983
Compensated absences payable
1,095
Due to other funds
108,909
Unearned revenue
4,260
Total current liabilities
451,201
Total liabilities 451,201
Net position
Net investment in capital assets 1,901,583
Restricted for repairs, replacements and improvements 796,888
Unrestricted 1,783,889
Total net position $ 4,482,360
See notes to the financial statements
21
TOWN OF GULF STREAM, FLORIDA
Statement of Revenues, Expenses, and Changes
in Fund Net Position
Proprietary Fund
For the Year Ended September 30, 2020
Operating revenues
Charges for services
Total operating revenues
Operating expenses
Personnel
Water purchases
Repairs and maintenance
Depreciation expense
Other expenses
Total operating expenses
Operating income
Nonoperating revenues
Interest income
Total nonoperating revenues
Income before capital contributions
Capital contributions
Reserve fees
Total capital contributions
Change in net position
Net position - beginning of the year
Net position - end of the year
Enterprise
$ 1,080,141
1,080,141
87,364
561,253
21,290
73,943
67,042
810,892
ncn inn
33,061
33,061
302,310
132,552
132,552
434,862
4,047,498
$ 4,482,360
See notes to the financial statements
22
TOWN OF GULF STREAM, FLORIDA
Statement of Cash Flows - Proprietary Fund
For the Year Ended September 30, 2020
Cash flows from operating activities:
Receipts from customers
Payments to employees
Payments to suppliers
Internal activity - payments to other funds
Net cash provided by operating activities
Cash flows from capital financing activities:
Reserve fees received
Acquisition and construction of fixed assets
Net cash used by capital financing activities
Cash flows from investing activities:
Interest and dividents on investments
Net cash provided by investing activities
Net increase in cash and cash equivalents
Cash and cash equivalents - beginning of the year
Cash and cash equivalents - end of the year
Cash flows from operating activities:
Operating income
Adjustments to reconcile operating income to
net cash provided by operating activities:
Depreciation
Changes in assets and liabilities:
Decrease (increase) in:
Accounts receivable
Increase (decrease)in:
Accounts payable
Accrued liabilities
Due to other funds
Total adjustments
Net cash provided by operating activities
See notes to the financial statements
23
Enterprise
Fund
$ 1,074,308
(85,591)
(654,341)
200,660
535,036
131,949
(333,659)
(201,710)
33,061
33,061
366,387
2,156,512
$ 2,522,899
$ 269,249
73,943
(5,833)
(4,756)
1,773
200,660
265,787
$ 535,036
TOWN OF GULF STREAM, FLORIDA
Statement of Fiduciary Assets and Liabilities
Agency Fund
September 30, 2020
Health
Reimbursement
Agency Fund
Assets
Cash and cash equivalents $ 165,197
Total assets $ 165,197
Liabilities
Due to employees $ 165,197
Total liabilities $ 165,197
See notes to the financial statements
24
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The financial statements of the Town of Gulf Stream, Florida (the "Town") have been prepared in
conformity with generally accepted accounting principles (GAAP) as applied to governmental units.
The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for
establishing governmental accounting and financial reporting principles. The Town's significant
accounting policies are described below.
Reporting EntiU
The Town of Gulf Stream, Florida is a municipal corporation organized pursuant to Chapter 31276,
1955 Laws of Florida. The Town operates under the Commission/Mayor form of government. The
Town's major operations include general government, public safety, streets, sanitation, physical
environment, and water services.
As required by generally accepted accounting principles, these financial statements include the Town
(the primary government) and its component units. Component units are legally separate entities for
which the Town is financially accountable. The Town is financially accountable if
a) The Town appoints a voting majority of the organization's governing board and (1) the Town
is able to impose its will on the organization or (2) there is a potential for the organization to
provide specific financial benefits to or impose specific financial burdens on the Town, or
b) the organization is fiscally dependent on
organization to provide specific financial
financial burdens on the Town.
the Town and (1) there is a potential for the
benefits to the Town or (2) impose specific
Organizations for which the Town is not financially accountable are also included when doing so is
necessary in order to prevent the Town's financial statements from being misleading.
Based upon application of the above criteria, management of the Town of Gulf Stream has
determined that no component units exist which would require inclusion in this report. Further, the
Town is not aware of any entity that would consider the Town to be a component unit.
25
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Government -wide and Fund Financial Statements
The basic financial statements include both government -wide and fund financial statements. The
government -wide financial statements (i.e., the statement of net position and the statement of
activities) report information on all the non -fiduciary activities of the primary government.
Governmental activities, which normally are supported by taxes and intergovernmental revenues,
are reported separately from business -type activities, which rely on fees and charges for support.
The statement of activities demonstrates the degree to which the direct expenses of a given function
are offset by program revenues. Direct expenses are those that are clearly identifiable with a
specific function. Program revenues include 1) charges to customers or applicants who purchase,
use, or directly benefit from goods, services, or privileges provided by a given function and 2)
grants and contributions that are restricted to meeting the operational or capital requirements of a
particular function. Taxes and other items not included among program revenues are reported
instead as general revenues.
Separate financial statements are provided for governmental funds and proprietary funds. Major
individual governmental and enterprise funds are reported as separate columns in the fund financial
statements.
Measurement Focus, Basis ofAccountingand Financial Statement Presentation
The government -wide financial statements are reported using the economic resources measurement
focus and the accrual basis of accounting, as are the proprietary fund financial statements. Revenues
are recorded when earned and expenses recorded when a liability is incurred, regardless of the timing
of related cash flows. The Town does not accrue property tax revenues since the collection of these
taxes coincides with the fiscal year in which levied, and since the Town consistently has no material
uncollected property taxes at year end. Grants and similar items are recognized as revenue as soon
as all eligibility requirements imposed by the provider have been met.
When both restricted and unrestricted resources are available for use, it is the Town's policy to use
restricted resources first, then unrestricted resources as they are needed.
As a general rule the effect of inter -fund activity has been eliminated from the government -wide
financial statements. Exceptions to this general rule are payments -in -lieu of taxes and other
charges between the Town's water and sewer function and various other functions of the Town.
Elimination of these charges would distort the direct costs and program revenues reported for the
various functions concerned.
26
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Governmental Funds
Governmental fund financial statements are reported using the current financial resources
measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon
as they are both measurable and available. Revenues are considered to be available when they are
collectible within the current period or soon enough afterwards to pay liabilities of the current
period. The Town considers revenues collected within 60 days of the year end to be available to
pay liabilities of the current period. Expenditures are generally recorded when a liability is
incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures
relating to compensated absences and claims and judgments are recorded only when payment is
due.
Fines and permit revenues are not susceptible to accrual because generally, they are not measurable
until received in cash. Property taxes, franchise taxes, licenses, interest revenue, intergovernmental
revenues, and charges for services associated with the current fiscal period are all considered to be
susceptible to accrual and have been recognized as revenues of the current fiscal period. All other
revenue items are considered to be measurable and available only when cash is received.
The Town reports the General Fund and the Special Assessment Fund as major governmental funds.
The General Fund is the general operating fund of the Town, and it is used to account for all financial
resources except those required to be accounted for in another fund. The Special Assessment Fund
is a special revenue fund used to account for financial resources relating to the underground utility
project. The Town also reports the Infrastructure Surtax Special Revenue Fund as a nonmajor
governmental fund.
Proprietary Funds
Proprietary Funds are used to account for operations (a) that are financed and operated in a manner
similar to private business enterprises where the intent of the governing body is that the costs
(expenses, including depreciation) of providing goods or services to the general public on a
continuing basis be financed or recovered primarily through user charges or (b) where the govern-
ing body has decided that periodic determination of revenues earned, expenses incurred, and net
income is appropriate for capital maintenance, public policy, management control, accountability,
or other purposes. Proprietary funds distinguish operating revenues and expenses from non -
operating items. Operating revenues and expenses generally result from providing services and
producing and delivering goods in connection with a proprietary fund's principal ongoing
operations. Operating expenses report on the costs to maintain the proprietary systems, the cost of
sales and services, administrative expenses and depreciation on capital assets. All revenues and
expenses not meeting this definition are reported as non -operating revenues and expenses.
27
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE I — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Proprietary Funds (Continued)
The Town reports one proprietary fund. The Municipal Water Enterprise Fund was established to
account for the provision of water services to Town residents. It is reported as a major fund.
Fiduciary Funds
Fiduciary funds are used to account for assets held in trust for others. Because these assets are
being held for the benefit of third parties and cannot be used to finance activities or obligations of
the government, they are not included in the government -wide financial statements. Fiduciary
funds are reported using the economic resources measurement focus and the accrual basis of
accounting. The Town reports the Health Reimbursement Agency Fund to account for funds held
on behalf of the Town's employees.
Cash and Cash Equivalents
Cash and cash equivalents include amounts on deposit in demand accounts. For the purposes of the
statement of cash flows, the Town considers amounts on deposit in demand accounts to be cash
equivalents.
Investments
Investments are stated at fair value. Fair value is defined as the price that would be received to sell
an asset or paid to transfer a liability in an orderly transaction between market participants at the
measurement date. Fair value is a market -based measurement, not an entity -specific measurement.
For some assets and liabilities, observable market transactions or market information might be
available; for others, it might not be available. However, the objective of fair value measurement
in both cases is the same, that is, to determine the price at which an orderly transaction to sell the
asset or to transfer the liability would take place between market participants at the measurement
date under current market conditions. Fair value is an exit price at the measurement date from the
perspective of a market participant that controls the asset or is obligated for the liability. The Town
categorizes investments reported at fair value in accordance with the fair value hierarchy
established by GASB Statement No. 72, Fair Value Measurement and Application.
Accounts Receivable
Trade and other receivable are shown net of an allowance for estimated uncollectible amounts.
Charges for solid waste collection and water usage are billed on a bi-monthly cycle. The Town
recognizes revenue and the related receivables for the estimated unbilled usage at year end.
28
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 1 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Capital Assets
Capital assets, which include property, plant, equipment, and infrastructure assets (e.g., roads,
bridges, and sidewalks) are reported in the applicable governmental or business -type activities
columns in the governmental -wide financial statements and in the Water Enterprise Fund. Capital
assets are defined by the Town as assets with an estimated life in excess of one year and an initial
value in excess of the capitalization thresholds presented below. Purchased capital assets are
recorded at fair value on the acquisition date. Donated capital assets, donated works of art and
similar items, and capital assets received in a service concession arrangement are reported at
acquisition value rather than fair value.
Effective October 1, 2011, the Town increased the capitalization threshold from $1,000 for all
classes of capital assets to the following amounts:
Buildings
$5,000
Equipment
5,000
Intangible Assets
5,000
Infrastructure
10,000
Water Infrastructure
10,000
The change was made prospectively, and all capital assets placed into service prior to October 1,
2011 will remain capitalized. The Town is a Phase 3 government under GASB 34 and has elected
not to report major general infrastructure assets retroactively. Depreciation has been provided over
the useful lives using the straight-line method. The estimated useful lives are as follows:
Buildings
10-30 years
Equipment
3-15 years
Intangible Assets
3-15 years
Infrastructure
25-50 years
Water Infrastructure
40-50 years
Inventory
Inventories consist of expendable supplies held for consumption which are carried at cost (first -in,
first -out). The Town accounts for inventories using the consumption method, under which
expenditures are recognized only when inventory items are used. Reported inventory is equally offset
by nonspendable fund balance which indicates that it does not constitute "available spendable
resources" even though it is a component of net current assets.
29
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Compensated Absences
Compensated absences are absences for which employees will be paid, such as vacation, sick
leave, and sabbatical leave. A liability for compensated absences that is attributable to services
already rendered and that is not contingent on a specific event that is outside the control of the
government and its employees is accrued as employees earn the rights to the benefits.
Compensated absences that relate to future services or that are contingent on a specific event that
is outside the control of the government and its employees are accounted for in the period in which
such services are rendered or such events take place. All vacation, sick leave, and sabbatical leave
is accrued when incurred in the government -wide and proprietary fund financial statements. A
liability for these amounts is reported in governmental funds only if they have matured, for
example, as a result of employee resignations and retirements. Town employees may accumulate
up to 40 hours of vacation leave and 120 days of sick leave. Accumulated vacation is payable to
employees upon termination or retirement at the rate of pay on that date. Sick leave can only be used
for paid time off and is not paid to any employee upon termination.
Interest Cost
Interest costs in governmental funds are charged to expenditures as incurred. Construction period
interest incurred in governmental funds is not capitalized. Construction period interest incurred in
proprietary funds is capitalized and included in the cost of the assets in accordance with generally
accepted accounting principles.
Interfund Transactions
Transactions between funds consist of loans, services provided, reimbursements, or transfers. The
current portion of interfund loans is reported in the fund financial statements as "due from other
funds" and "due to other funds" while the non -current portion of interfund loans are reported as
"advances to other funds" and "advances from other funds". Any residual balances outstanding
between the governmental activities and business -type activities are reported in the government -
wide financial statements as "internal balances". Services deemed to be reasonably equivalent in
value, are treated as revenue and expenditures/expenses. Reimbursements occur when one fund
incurs a cost, charges the appropriate benefiting fund and reduces its related cost. All other interfund
transactions are presented as transfers.
30
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Unearned Revenues
The government reports unearned revenue on its government wide statement of net position,
proprietary statement of net position, and governmental funds balance sheet. Unearned revenue
arises when the government receives resources prior to revenue recognition. In subsequent periods,
when revenue recognition criteria are met the liability for unearned revenue is removed and revenue
is recognized.
Unavailable Revenue
The Town reports unavailable revenue on its governmental funds balance sheet for resource inflows
that do not qualify for recognition as revenue in a governmental fund because they are not yet
considered available. In subsequent periods when the resources are considered available the liability
for unavailable revenue is removed and revenue is recognized.
Deferred Outflows of Resources
A deferred outflow of resources is a consumption of net position that is applicable to a future
reporting period.
Deferred Inflows of Resources
A deferred inflow of resources is an acquisition of net position that is applicable to a future reporting
period.
Long -Term Liabilities
In the government -wide financial statements and proprietary fund financial statements, long-term
debt and other long-term obligations are reported as liabilities in the applicable governmental
activities, business -type activities, or proprietary fund statement of net position.
Fund Balance
In the fund financial statements, governmental funds report fund balance classifications that
comprise a hierarchy based primarily on the extent to which the Town is bound to honor constraints
on the specific purposes for which amounts in those funds can be spent. Fund balance is reported
under the following categories:
31
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE I — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Fund Balance (Continued)
1. Nonspendable fund balances — Includes amounts that cannot be spent because
they are either (a) not in spendable form or (b) legally or contractually required
to be maintained intact. The "not in spendable form" criterion includes items
that are not expected to be converted to cash, for example, inventories and
prepaid amounts. It also includes the long-term amount of loans and notes
receivable, as well as property acquired for resale. However, if the use of the
proceeds from the collection of those receivables or from the sale of those
properties is restricted, committed, or assigned, then they should be included
in the appropriate fund balance classification (restricted, committed, or
assigned), rather than the nonspendable fund balance. The corpus (or
principal) of a permanent fund is an example of an amount that is legally or
contractually required to be maintained intact.
2. Restricted fund balance — Includes amounts that are restricted to specific
purposes when constraints placed on the use of resources are either
(a) externally imposed by creditors (such as through debt covenants), grantors,
contributors, or laws or regulations of other governments, or (b) imposed by
law through constitutional provisions or enabling legislation.
3. Committed fund balance — Includes amounts that can be used only for specific
purposes pursuant to constraints imposed by an ordinance, the Town's highest
level of decision -making authority. Those committed amounts cannot be used
for any other purpose unless the Town removes or changes the specified use
by taking the same type of action (an ordinance) it employed to previously
commit those amounts.
4. Assigned fund balance — Includes amounts intended to be used by the Town
for specific purposes, but are neither restricted nor committed. Intent should
be expressed by the Town Commission or the Town Manager to which the
Town Commission has delegated authority to assign amounts to be used for
specific purposes. The authority for making an assignment is not required to
be the Town's highest level of decision -making authority. Constraints
imposed on the use of assigned amounts are more easily removed or modified
than those imposed on amounts classified as committed.
32
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Fund Balance (Continued)
Unassigned fund balance — Includes the residual classification for the general
fund. This classification represents fund balance that has not been assigned to
other funds and that has not been restricted, committed, or assigned to specific
purposes within the general fund. The general fund should be the only fund
that reports a positive unassigned fund balance amount. In other governmental
funds, it may be necessary to report a negative unassigned fund balance if
expenditures incurred for specific purposes exceeded the amounts restricted,
committed, or assigned to those purposes.
When an expenditure is incurred for purposes for which both restricted and unrestricted (committed,
assigned, or unassigned) amounts are available, it is the Town's policy to reduce restricted amounts
first. When an expenditure is incurred for purposes for which amounts in any of the unrestricted fund
balance classifications could be used, it is the Town's policy to reduce committed amounts first,
followed by assigned amounts, and then unassigned amounts.
Net Position
Net position is the residual of all other elements presented in a statement of financial position. It
is the difference between (a) assets plus deferred outflows of resources and (b) liabilities and
deferred inflows of resources. Net position is displayed in following three components:
Net investment in capital assets — Consists of capital assets including
restricted capital assets, net of accumulated depreciation and reduced by the
outstanding balances of any bonds, notes or other borrowings that are
attributable to the acquisition, construction or improvement of those assets.
2. Restricted net position — Consists of net position with constraints placed on
the use either by: (a) external groups such as creditors, grantors,
contributors, or laws or regulations of other governments; or (b) law through
constitutional provisions of enabling legislation.
3. Unrestricted net position — All other net position that does not meet the
definition of "restricted" or "net investment in capital assets".
33
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
BudQetary Data
Formal budgetary integration is employed as a management control device during the year for the
General Fund and the Municipal Water Fund. Appropriations are legally controlled at the department
level. All budgets are legally enacted and are adopted on a basis consistent with generally accepted
accounting principles. Budgeted amounts are as originally adopted, or as emended by appropriate
action. The Special Assessment Special Revenue Fund is not budgeted because it is not legally
required to be budgeted.
Property Taxes
Under Florida law, the assessment of all properties and the collection of all county, municipal, and
school board property taxes are consolidated in the offices of the County Property Appraiser and
County Tax Collector. The laws of the State regulating tax assessment are also designed to assure
a consistent property valuation method statewide.
The tax levy of the Town is established by the Town Commission prior to October 1 of each year,
and the Palm Beach County Property Appraiser incorporates the Town's millage into the total tax
levy, which includes Palm Beach County and Palm Beach County School Board tax requirements.
All property is reassessed according to its fair market value January 1 of each year, which is also
the lien date. Each assessment roll is submitted to the Executive Director of the State Department
of Revenue for review to determine if the rolls meet all the appropriate requirements of state
statutes.
All taxes are due and payable on November 1 of each year or as soon thereafter as the assessment
roll is certified and delivered to the Tax Collector. All unpaid taxes become delinquent on April
I' following the year in which they are assessed. Discounts are allowed for early payment at the
rate of 4% in the month of November, 3% in the month of December, 2% in the month of January
and 1% in the month of February. The taxes paid in March are without discount.
Delinquent taxes on real property bear interest of 18% per year. On or prior, to June 1 following
the tax year, certificates are sold for all delinquent taxes on real property. After the sale, tax
certificates bear interest of 18% per year or any lower rate bid by the buyer. Application for a tax
deed on any unredeemed tax certificates may be made by the certificate holder after a period of
two years. Delinquent taxes on personal property bear interest of 18% per year until the tax is
satisfied either by seizure and sale of the property or by the five-year statute of limitations.
34
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE I — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Use o Estimates
The financial statements and related disclosures are prepared in conformity with accounting
principles generally accepted in the United States. Management is required to make estimates and
assumptions that affect the reported amounts of assets and liabilities, the disclosure of contingent
assets and liabilities at the date of the financial statements, and revenue and expenses during the
period reported. These estimates include assessing the collectability of accounts receivable, the use
and recoverability of inventory, and useful lives and impairment of tangible and intangible assets,
among others. Estimates and assumptions are reviewed periodically and the effects of revisions are
reflected in the financial statements in the period they are determined to be necessary. Actual results
could differ from the estimates.
Recently Issued Accountiny_ Pronouncements
A brief description of new accounting pronouncements that might have a significant impact on the
Town's financial statements is presented below. Management is currently evaluating the impact
of adoption of these statements in the Town's financial statements.
In January 2017 the GASB issued Statement No. 84, Fiduciary Activities. This Statement will
improve guidance regarding the identification of fiduciary activities for accounting and financial
reporting purposes and how those activities should be reported. This Statement is effective for the
fiscal year ending September 30, 2021.
In May 2017 the GASB issued Statement No. 87, Leases. This Statement will increase the
usefulness of governments' financial statements by requiring recognition of certain lease assets
and liabilities for leases that previously were classified as operating leases and recognized as
inflows of resources or outflows of resources based on the payment provisions of the contract. It
,establishes a single model for lease accounting that is based on the foundational principle that
leases are financings of the right to use an underlying asset. This Statement is effective for the
fiscal year ending September 30, 2022.
In August 2018 the GASB issued Statement No. 90, Major Equity Interests. This Statement will
improve consistency and comparability of reporting a government's majority equity interest in a
legally separate organization and to improve the relevance of financial statement information for
certain component units. This Statement is effective for the fiscal year ending September 30, 2021.
35
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Recently Issued Accounting Pronouncements (Continued)
In May 2019 the GASB issued Statement No. 91, Conduit Debt Obligations. This Statement will
provide a single method of reporting conduit debt obligations by issuers and eliminate diversity in
practice associated with commitments extended by issuers, arrangements associated with conduit
debt obligations, and related note disclosures. This Statement is effective for the fiscal year ending
September 30, 2023.
In January 2020 the GASB issued Statement No. 92, Omnibus 2020. This Statement will enhance
comparability in accounting and financial reporting and improve the consistency of authoritative
literature by addressing practice issues that have been identified during the implementation and
application of certain GASB Statements. This Statement addresses a variety of topics. The
requirements of this Statement related to the effective date of Statement No. 87 and
Implementation Guide 2019-3, reinsurance recoveries, and terminology used to refer to derivative
instruments are effective upon issuance. The remaining requirements are effective for the fiscal
year ending September 30, 2022.
In March 2020, the GASB issued Statement No. 93, Replacement of Interbank Offered Rates. This
Statement addresses the accounting and financial reporting effects that result from the replacement
of interbank offered rates with other reference rates in order to preserve the reliability, relevance,
consistency, and comparability of reported information. This Statement is effective for the fiscal
year ending September 30, 2022.
In March 2020, the GASB issued Statement No. 94, Public -Private and Public -Public
Partnerships and Availability Payment Arrangements. This Statement will improve financial
reporting by addressing issues related to public -private and public -public arrangements. This
Statement also provides guidance for accounting and financial reporting for availability payment
arrangements. This Statement is effective for the fiscal year ending September 30, 2023.
In May 2020, the GASB issued Statement No. 96, Subscription -Based Information Technology
Arrangements. This Statement provides guidance on the accounting and financial reporting for
subscription -based information technology arrangements (SBITAs) for government end users
(governments). This Statement is effective for the fiscal year ending September 30, 2023.
36
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
Recently Issued AccountinjZ Pronouncements (Continued)
In June 2020, the GASB issued Statement No. 97, Certain Component Unit Criteria, and
Accounting and Financial Reporting for Internal Revenue Code Section 457 Deferred
Compensation Plans —an amendment of GASB Statements No. 14 and No. 84, and a supersession
of GASB Statement No. 32. The requirements of this Statement will result in more consistent
financial reporting of defined contribution pension plans, defined contribution OPEB plans, and
other employee benefit plans, while mitigating the costs associated with reporting those plans. This
Statement is effective for the fiscal year ending September 30, 2022.
NOTE 2 — DEPOSITS AND INVESTMENTS
Deposits
As of September 30, 2020, the carrying amount of the Town's deposits was $10,523,507, and the
bank balances totaled $10,872,394. The Town also had cash on hand of $200. Town's deposits
include checking accounts, money market checking accounts, and certificates of deposit. The
certificates of deposit and money market accounts are reported as investments in the balance sheet
and statement of net position.
In addition to insurance provided by the Federal Depository Insurance Corporation, deposits are held
in banking institutions approved by the State Treasurer of the State of Florida to hold public funds.
Under Florida Statutes Chapter 280, Florida Security for Public Deposits Act, the State Treasure
requires all Florida qualified public depositories to deposit with the Treasure or other banking
institution eligible collateral. In the event of failure of a qualified public depository, the remaining
public depositories would be responsible for covering any resulting losses. The Town's deposits are
considered insured for custodial credit risk purposes.
Investments
Florida statutes authorize the Town to invest in the Local Government Surplus Funds Trust Fund
administered by the State Treasurer, negotiable direct obligations of or obligations unconditionally
guaranteed by the U.S. Government, interest -bearing time deposits in financial institutions located
in Florida and organized under Federal or Florida laws, obligations of the Federal Farm Credit Banks,
the Federal Home Loan Mortgage Corporation, the Federal Home Loan Bank or its district banks,
or obligations guaranteed by the Government National Mortgage Association, and obligations of the
Federal National Mortgage Association.
37
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 2 — DEPOSITS AND INVESTMENTS (Continued)
GASB Statement No. 72, Fair Value Measurement and Application, requires governments to
disclose the fair value hierarchy for each type of asset or liability measured at fair value in the notes
to the financial statements. The standard also requires governments to disclose a description of the
valuation techniques used in the fair value measurement and any significant changes in valuation
techniques. GASB 72 establishes a three-tier fair value hierarchy. The hierarchy is based on
valuation inputs used to measure the fair value as follows:
Level l: Inputs are directly observable, quoted prices in active markets for
identical assets or liabilities.
Level 2: Inputs are other than quoted prices included within Level 1 that are for
the asset or liability, either directly or indirectly. These inputs are
derived from or corroborated by observable market data through
correlation or by other means.
Level 3: Inputs are unobservable inputs used only when relevant Level 1 and
Level 2 inputs are unavailable.
Investments
The level in which an asset is assigned is not indicative of its quality but an indication of the source
of valuation inputs.
Certificates of deposit are exempt from reporting under the fair value hierarchy, and their fair value
is measured at cost. As of September 30, 2020, the Town held the following certificates of deposit:
Description Cost Days to Maturity
Flagler Bank CD $ 274,455 548
Legacy Bank CD 286,787 200
Synovus Bank CD 251,451 66
Bank United CD 261,066 65
$ 1,073,759
38
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 2 — DEPOSITS AND INVESTMENTS (Continued)
Credit Risk
Credit risk is the risk that an issuer or other counter party to an investment will not fulfill their
obligations. The Town's investment policies limit its investments to high quality investments to
control credit risk.
Interest Rate Risk
Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an
investment. The Town does not have a formal investment policy that limits investment maturities
as a means of managing exposure to fair value losses arising from increasing interest rates.
NOTE 3 — RECEIVABLES
As of September 30, 2020, the Town's receivables for the individual major funds, including
applicable allowances for uncollectible accounts, are as follows:
Taxes
Accounts - billed
Accounts - unbilled
Other
Due from other governments
Special assessments
Allowance for uncollectibles
Net receivables
Special
General
Assessment
Fund
Fund
$ 33,726
$
28,223
1,683
Nonmaj or
Governmental Water
Fund Fund
$ 6,639 $
223,015
8,136
18
13,940
521,085
75,907 522,768 6,639 231,151
(25,000)
$ 75,907 $ 522,768 $ 6,639 $ 206,151
39
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 4 — INTERFUND RECEIVABLES AND PAYABLES
Individual interfund receivables and payables at September 30, 2020, are as follows:
Receivable Fund
General Fund
NOTE 5 — CAPITAL ASSETS
Payable Fund Amount
Enterprise Fund $108,909
Capital asset activity for the year ended September 30, 2020, was as follows:
Governmental Activities
Assets not being depreciated
Land
Construction in progress
Total not being depreciated
Assets being depreciated
Buildings
Equipment
Intangible assets
Infrastructure
Total being depreciated
Total at historical cost
Accumulated depreciation
Buildings
Equipment
Intangible assets
Infrastructure
Total accumulated depreciation
Governmental activities, net
Beginning
Ending
Balance
Additions Deletions
Balance
$ 376,523
$ $
$ 376,523
38,483
718,229
756,712
415,006
718,229
1,133,235
1,240,621
1,240,621
733,605
150,433 (54,669)
829,369
10,237
10,237
3,272,520
3,272,520
5,256,983
150,433 (54,669)
5,352,747
5,671,989 868,662 (54,669) 6,485,982
(814,167)
(32,713)
846,880
(567,404)
(65,018)
54,669 577,753
(512)
(2,047)
2,559
(1,666,077)
(123,591)
1,789,668
(3,048,160)
(223,369)
54,669 3,216,860
$2,623,829 $ 645,293
40
$ $3,269,122
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 5 — CAPITAL ASSETS (Continued)
Business -Type Activities
Assets not being depreciated
Construction in progress
Total not being depreciated
Assets being depreciated
Water system improvements
Equipment
Total being depreciated
Total at historical cost
Accumulated depreciation
Water system improvements
Equipment
Total accumulated depreciation
Business -type activities, net
Beginning
Ending
Balance
Additions Deletions
Balance
$ 58,909
$600,512 $(58,909)
$ 600,512
58,909
600,512 (58,909)
600,512
2,658,922
2,658,922
105,738
94,984
200,722
2,764,660
94,984
2,859,644
2,823,569 695,496 (58,909) 3,460,156
(1,097,726) (62,711) (1,160,437)
(83,976) (11,232) (95,208)
(1,181,702) (73,943) (1,255,645)
$1,641,867 $621,553 $(58,909) $2,204,511
Depreciation expense was charged to functions and programs of the primary government as follows:
Governmental activities:
General government $ 42,501
Police department 61,005
Streets 119,863
Total governmental activities $223,369
Business -type activities:
Municipal water $ 73,943
41
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 6 — LONG-TERM LIABILITIES
Governmental Activities
On September 6, 2012, the Town issued its Promissory Note, Undergrounding Project in the
principal amount of $2,427,895 to provide funds for the project of undergrounding the electric, cable
television, and telephone utility facilities serving the municipality. Such debt shall not be a general
obligation of the Town. The Town covenants that, so long as the Note shall remain unpaid or any
other amounts are owed by the Town under the Note, it will appropriate in its annual budget, by
amendment, if required, from pledged revenues and available non ad valorem revenues, amounts
sufficient to pay principal and interest on the Note as they become due. The covenant to budget and
appropriate does not create a lien upon or pledge of the available non ad valorem revenues. Pledged
revenues means the revenue received by the Town from the imposition and collection of the special
assessments imposed by the Town pursuant to Resolution No. 011-12. The loan agreement includes
a provision that upon the occurrence of any event of default the bank may declare all obligations
under the Note to be immediately due and payable and upon such declaration the Note and the
accrued interest thereon shall become immediately due and payable.
Principal and interest payments on the Note are due in annual installments commencing on April 1,
2013 and on each April 1 thereafter until final maturity on April 1, 2022. The Note bears interest at
the rate of 2.09%. At September 30, 2020 principal and interest to maturity on April 1, 2022 to be
paid from pledged funds totaled $538,314. Principal and interest paid for the current fiscal year was
$269,157 and pledged special assessments were $252,962.
Annual debt service requirements to maturity for the Note from direct borrowings are as follows:
Year Ended
September 30 Principal
Interest
Payment
2021 $258,247
$10,910
$269,157
2022 263,739
5,418
269,157
$521,986
$16,328
$538,314
Interest Expense
The total interest cost incurred on all Town debt for the year ended September 30, 2020, was $13,634
and total interest paid during the year was $16,240. No interest was capitalized in the Enterprise
Fund during the year.
42
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 6 — LONG-TERM LIABILITIES (Continued)
Changes in the Town's long-term liabilities for the year ended September 30, 2020 are summarized
as follows:
Governmental Activities
Note from direct borrowings
OPEB
Compensated absences
Total Governmental Activities
Beginning
Balance Additions Deletions
$774,903
$ $(252,917)
61,271
3,520 (4,899)
52,059
91,492 (128,877)
$888,233
$95,012 $(386,693)
Beginning
Business -type Activities Balance Additions Deletions
Ending Due Within
Balance One Year
$521,986 $258,247
59,892
14,674 13,813
$596,552 $272,060
Ending Due Within
Balance One Year
Compensated absences $1,053 $3,505 $ 3,463 $1,095 $1,095
Compensated absences of the governmental activities are liquidated by the General Fund.
NOTE 7 — DEFINED CONTRIBUTION EMPLOYEE RETIREMENT PLAN
On November 28, 1990, the Town passed Resolution No. 90-8, authorizing the establishment of a
401(a) plan (the 'Plan"). All full-time employees are eligible to participate in the Plan upon
completion of six months of service and attaining age 18. This defined contribution pension plan is
administered by the International City Management Association Retirement Corporation. In a
defined contribution plan, benefits depend solely on amounts contributed to the Plan plus investment
earnings. The plan requires that the Town and the employees contribute an amount equal to 20.92%
and 8.0%, respectively, of the employee's base salary each month. The Town's contribution for
each employee and investment earnings allocated to the employee's account vest at a rate of 20%
per year of service completed. Employees are eligible for normal retirement upon attainment of the
age of 59-1/2. Town contributions and interest forfeited by employees who leave
43
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 7 — DEFINED CONTRIBUTION EMPLOYEE RETIREMENT PLAN (Continued)
employment before satisfying the vesting requirement are used to reduce the Town's current -period
contribution requirement.
For the fiscal year ended September 30, 2020, the Town recognized pension expense of $318,153
for the Plan, and as of the fiscal year end, the Town reported a payable in the amount of $4,299
for outstanding contributions to the Plan. There were no forfeitures for the fiscal year.
Because the Town does not hold or administer funds for the Plan, it does not meet the criteria for
inclusion in the Town's financial statements as a fiduciary fund. The Plan does not issue a stand-
alone financial report.
NOTE 8 — DEFERRED COMPENSATION PLAN
The Town offers its employees a deferred compensation plan created in accordance with Internal
Revenue Code Section 457. The plan, available to all Town employees, permits them to defer a
portion of their salary until future years. The deferred compensation is not available to employees
until termination, retirement, death, or unforeseeable emergency.
Assets of the plan are invested in either mutual funds or insurance contracts. In 1998, the Plan was
amended to conform to changes in the Internal Revenue Code brought about by the Small Business
Job Protection Act of 1996 (the "Act"). The Act requires that eligible deferred compensation plans
established and maintained by governmental employers be amended to provide that all assets of the
plan be held in trust, or under one or more appropriate annuity contracts or custodial accounts, for
the exclusive benefit of plan participants and their beneficiaries. As a result of this change, plan
assets are no longer subject to the claims of the Town's general creditors.
Because the Town has little administrative involvement and does not perform the investing function
for funds in the Plan, the Town's activities do not meet the criteria for inclusion in the fiduciary
funds of a government.
NOTE 9 — OTHER POSTEMPLOYMENT BENEFITS
Plan Description
The Town provides a single employer defined benefit other postemployment benefit plan (OPEB)
to all of its employees. The plan allows its employees and their beneficiaries to continue to obtain
healthcare benefits upon retirement. The benefits of the plan are in accordance with Florida Statutes,
which are the legal authority for the plan. A trust has not been established to fund the plan. The plan
has no assets and does not issue a separate financial report.
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 9 — OTHER POSTEMPLOYMENT BENEFITS (Continued)
Contributions
The Town does not directly make a contribution to the plan on behalf of retirees. Retirees and their
beneficiaries pay the same group rates as are charged to the Town for active employees by its
healthcare insurance provider. However, the Town's actuaries in their actuarial valuation, calculate
an offset to the cost of these benefits as an Employer Contribution, based upon an implicit rate
subsidy. This offset equals the total age -adjusted costs paid by the Town or its active employees for
coverage of the retirees and their dependents for the year net of the retiree's own payments for the
year.
Plan Membership
The following table provides a summary of the participants in the plan as of October 1, 2019, the
latest valuation date:
Active plan members 17
Inactive plan members or beneficiaries currently receiving benefits I
Inactive plan members or beneficiaries entitled to but not yet receiving benefits
18
Discount Rate
The Town does not have a dedicated trust to pay retiree healthcare benefits. For plans that do not
have assets held in a dedicated trust, the discount rate should equal the tax-exempt municipal bond
rate based on the S&P Municipal Bond 20-year High Grade Index as of the measurement date. As
of the measurement date of September 30, 2020, the rate was 2.14% based on the S&P Municipal
Bond 20-year High Grade Index at September 30, 2020. The S&P Municipal Bond 20-year High
Grade Index consists of 20-year tax exempt general obligation municipal bonds with an average
rating of AA/Aa or higher (or equivalent quality on another rating scale) on the Standard & Poor's
Corporation's and Moody's Investors Service's rating scales. The discount rate as of the beginning
of the measurement year was 3.58%.
45
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 9 — OTHER POSTEMPLOYMENT BENEFITS (Continued)
OPEB Liability OPEB Expense and De erred Ou lows of Resources and Deferred Inflows of
Resources Related to OPEB
At September 30, 2020, the Town reported a total OPEB liability of $59,892. For the fiscal year
ended September 30, 2020, the Town recognized OPEB revenue of $2,901. As of September 30,
2020, the Town reported deferred outflows of resources and deferred inflows of resources related to
OPEB from the following sources:
Deferred Outflows Deferred Inflows
of Resources of Resources
Assumption changes $ 255 $ 20,329
Demographic experience 12,228 $ 255
$ 12,483 $ 20,584
Amounts reported as deferred outflows of resources and deferred inflows of resources will be
recognized in OPEB expense as follows:
Fiscal Year Ending
September 30 Amortization
2021
(1,522)
2022
(1,522)
2023
(1,522)
2024
(1,457)
2025
(1,357)
Thereafter
(721)
46
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 9 — OTHER POSTEMPLOYMENT BENEFITS (Continued)
Actuarial Methods and Assumptions
Significant methods and assumptions were as follows:
Valuation date:
October 1, 2019
Measurement date:
September 30, 2020
Actuarial cost method:
Entry Age Cost Method
Discount rate:
2.14%
Cost -of -living increases:
Retiree contributions, health insurance premiums, and the implied subsidy have been
assumed to increase in accordance with the healthcare cost trend rates.
Healthcare cost trend rates:
Increases in healthcare costs are assumed to be 6.50% for the 2019/20 fiscal year
graded down by 0.50% per year to 5.00% for the 2022/23 and later fiscal years.
Age -related morbidity:
Healthcare costs are assumed to increase at the rate of 3.50% for each year of age.
Implied health subsidy:
Because the insurance carrier charges the same monthly rate for health insurance
regardless of age, an implied monthly subsidy of $250.00 for each of the retiree and
the retiree's spouse has been assumed at age 60 for the 2019/20 fiscal year; at other
ages, the implied subsidy was developed based on the age -related morbidity
assumption and, for other fiscal years, the implied subsidy was increased in
accordance with the healthcare cost trend rates.
Mortality basis:
Sex -distinct rates set forth in the PUB-2010 Mortality Table (without income
adjustment) for general and public safety employees, with full generational
improvements in mortality using Scale MP-2020.
Retirement:
With respect to general employees, retirement is assumed to occur at age 62 with six
years of service or at any age with 30 years of service; with respect to police
officers, retirement is assumed to occur at age 55 with 10 years of service or at age
52 with 25 years of service.
Other decrements:
Assumed employment terminations based on the Scale 155 table; assumed disability
is based on the Wyatt 1985 Disability Study (Class 1 rates were used for general
employees and Class 4 rates were used for police officers).
Health coverage election:
25% of employees are assumed to elect medical coverage until age 65 upon
retirement or disability; of those electing coverage for themselves, 50% are also
assumed to elect coveaage for their spouse.
Spouses and dependents:
Husbands are assumed to be three years older than wives; retirees are not assumed
to have any dependent children.
Changes:
Since the prior measurement date, the discount rate was decreased from 3.58% per
annum to 2.14% per amum and the mortality basis was changed from the PUB-2010
Mortality Table with generational improvements in mortality using Scale MP-2017
to the PUB-2010 Mortality Table with generational improvements in mortality using
Scale MP-2020.
ffm
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 9 — OTHER POSTEMPLOYMENT BENEFITS (Continued)
Total OPEB Liability
The components of the total OPEB liability as of September 30, 2020 were as follows:
Total
OPEB
Description Liability
Balance September 30, 2019
$ 61,271
Changes for the year:
Service cost
4,294
Expected interest growth
1,329
Demographic experience
255
Benefit payments & refunds
(7,002)
Assumptions changes
(255)
Net change
(1,379)
Balance September 30, 2020
$ 59,892
Covered -employee payroll $1,721,402
Total OPEB liability as a percentage of
covered -employee payroll 3.48%
48
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 9 — OTHER POSTEMPLOYMENT BENEFITS (Continued)
Sensitivity of the Total OPEB Liability to Changes in the Discount Rate
The following table presents the total OPEB liability of the Town calculated using the single discount
rate of 2.14% as well as what the Town's total OPEB liability would be if it were calculated using a
discount rate one percentage point lower or one percentage point higher than the current rate.
Discount Rate Sensitivity
Total OPEB Liability
1 % Decrease
1 14%
$ 63,159
Discount Rate 1%Increase
2.14% 3.14%
$ 59,892 $ 56,910
Sensitivity of the Total OPEB Liability to Changes in the Healthcare Trend Rates
The following table presents the total OPEB liability of the Town calculated using the assumed trend
rates (7.00% decreasing to 5.00%) as well as what the Town's total OPEB liability would be if it
were calculated using a trend rate that is one percentage point lower or one percentage point higher
than the assumed trend rates.
Healthcare Trend Rate Sensitivity
Total OPEB Liability
1 % Decrease
a nno/. - 5 SO%
$ 55,734
.•
Healthcare
Cost
Trend Rate
5 nno/. - F Sn
1 % Increase
6.00% - 7.50%
$ 59,892 $ 64,648
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 10 — INTERLOCAL AGREEMENTS
Interlocal Agreement for Fire and EMS Service - City of Delray Beach
On July 14, 2009, the Town entered into an agreement with the City of Delray Beach whereby the
City will provide the Town with fire and emergency medical services. The term of the agreement is
for 10 years beginning on October 1, 2009, and extending through September 30, 2019. On May 10,
2019, the Town Commission approved a 5-year extension of the agreement at the same conditions
as the prior agreement. For the fiscal year ended September 30, 2020, the Town paid an annual
service fee in the amount of $522,015. The annual service fees for future years will be the current
year fee adjusted annually based on the "All Urban Customers — United States April Consumer Price
Index" or an increase of five percent (5.0%), whichever is greater. The annual service for the fiscal
year ending September 30, 2021 will be $548,116.
Interlocal Agreement for Dispatch Service - QN of Delray Beach
On October 30, 2017, the Town entered into a new agreement with the City of Delray Beach for
dispatch services. The term of the agreement is for five years beginning October 1, 2017 and ending
September 30, 2022. The basic service fee under the agreement was $55,961 for the initial contract
year. Each year thereafter the basic service fee shall be adjusted from the previous year in an amount
based upon the All Urban Consumers -United States Consumer Price Index for April. For the year
ended September 30, 2020, the Town paid $58,496 pursuant to the agreement.
Interlocal Agreementor Water Purchase - City of Delray Beach
In June 1998, the Town entered into an agreement with the City of Delray Beach for the purchase of
treated, potable water. The term of the agreement is for a period of twenty-five years. Under the
terms of the agreement, the Town is to pay the City the prevailing water rate charged by the City to
non-residential users plus a surcharge of 25%. For the year ended September 20, 2019, the Town
paid $561,253 pursuant to the agreement.
Interlocal Agreement for Permitting and Inspection Services - City of Delray Beach
In November 2009, the Town entered into an agreement with the City of Delray Beach to provide
the Town with the expertise and assistance of the City of Delray Beach Community Improvement
Department (the "Department") for the inspection and pennitting of certain construction projects
within the Town's limits for compliance with the Florida Building Code (the "Code"). Under the
terms of the agreement the Department shall review and process all plans, checking for compliance
with the Code and to determine the subsidiary permits necessary and the amount of fees. For
processing and the inspection service, the City shall receive one hundred percent of the permit fee.
The fees shall be collected by the City. The agreement shall be of a continuing nature unless
50
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 10 — INTERLOCAL AGREEMENTS (Continued)
Interlocal Agreement for Permitting and Inspection Services -City of Delray Beach (Continued)
cancelled by either party for any reason and without penalty, on not less than sixty days written
notice. In March 2010, the agreement was amended to add that the City shall collect the appropriate
County impact fees for Town permits issued by the City. The City shall retain a 3.4% administrative
fee for all Town impact fee assessments. For the year ended September 30, 2020, the Town paid
$335,592 pursuant to the agreement.
NOTE 11— COMMITMENTS
Solid Waste and Recycling Collection Franchise Agreement
On September 13, 2013, the Town made the fourth amendment the solid waste and recycling
collection franchise agreement with Waste Management Inc. of Florida (WMI). The fourth
amendment extended the term of the agreement until September 30, 2018, and eliminated the fuel
surcharge provision. Under the terms of the agreement, the Town informs WMI of the total number
of residential and multi -family units that have a Certificate of Occupancy each year on September 1.
WMI bills all multi -family units that are serviced by a container. The monthly charges for the
remainder of the units that are serviced by means other than by containers are paid by the Town. On
September 14, 2018, the Town made the fifth amendment to the agreement that extended the term
of the agreement until March 30, 2019. On March 29, 2019, the Town made the sixth amendment
the agreement to extend the term of the agreement until March 31, 2024. The sixth amendment also
changed the index for use in making annual rate adjustments and provide new rates for services
commencing April 1, 2019.
WMI bills the Town monthly for these services at the then current rate as adjusted from time to time
by the terms and conditions of the agreement. For the year ended September 30, 2020, the Town
made payments of $157,755 pursuant to the agreement.
Construction Commitments
Balance to
Project Complete
Undergrounding Utilities Project — Phase II $ 925,000
A I A Water Main Improvement Project 846,953
Core Drainage Improvement Project 298,614
$2,070,567
51
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 12 — RISK MANAGEMENT
The Town is exposed to various risks of loss related to torts; theft of, damage to and destruction
of assets; errors and omissions; injuries to employees, and natural disasters for which the Town
carries commercial insurance. The Town purchases commercial insurance to cover the various risks.
Retention of risks is limited to those risks that are uninsurable and deductibles ranging from $250 to
$2,500 per occurrence. The Town has not significantly reduced insurance coverage during the past
three fiscal years. There were no settled claims which exceeded insurance coverage during the
fiscal year ended September 30, 2018. As discussed below, certain settled claims exceeded
insurance coverage during the fiscal years ended September 30, 2019 and 2020.
Florida Statues limit the Town's maximum loss for most liability claims to $200,000 per person and
$300,000 per occurrence under the Doctrine of Sovereign Immunity. However, under certain
circumstances, a plaintiff can seek to recover damages in excess of statutory limits by introducing a
claims bill to the Florida Legislature. The limits addressed in Florida Statutes do not apply to claims
filed in Federal courts.
The Town is involved in various litigation and claims arising in the course of operations. The
Town is a defendant in several lawsuits alleging violation by the Town of the State of Florida's
Public Records Law.
In December 2018, the Town entered into a Settlement Agreement with a Town resident and
business entities affiliated with the resident relative to a number of these cases. The Agreement
resulted in the voluntary dismissal of six cases, the Town paying the plaintiff $15,000, the Town
consenting to judgment in four cases, and the parties continue to litigate one case. The only issue
that remained for determination in the four consent judgment cases is the amount the Town must
pay to the plaintiff as reasonable costs, including attorney's fees. No award will be covered by the
Town's liability coverage. In August 2019, the Town agreed to pay the plaintiff $6,000 to fully
and finally resolve all claims for one of the four cases, leaving three cases pending.
In July 2019, the Court entered its order awarding costs of enforcement in a case alleging violation
of the Public Records Law by the Town. That order resulted in a payment of $76,329 to the plaintiff
to cover all monies owed as part of this case. The Town has paid this amount in full.
In November 2019, the Court entered its order awarding costs of enforcement in a case alleging
violation of the Public Records Law by the Town. That order resulted in a payment of $133,660
to the plaintiff to cover all monies owed as part of this case. The Town has paid this amount in
full. The Town also paid the plaintiff $15,240 for time spent by its expert witness as a taxable cost.
The plaintiff nevertheless claimed it was entitled to additional expert witness costs for work by
associates of its expert witness. The Court held an evidentiary hearing and in January 2021 found
the plaintiff was entitled to no more than the $15,240 already paid by the Town. In February 2021,
52
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 12 — RISK MANAGEMENT (Continued)
the plaintiff appealed the Court's orders on the reasonable costs of enforcement including expert
witness costs.
The amounts of any costs and fees award for the two remaining cases cannot be reasonably
determined at this time and will be the subject of evidentiary hearings before the trial court, absent
settlement. Accordingly, no provision for any liability that may result has been made in the
accompanying financial statements.
In March 2021, the Court issued an order awarding the plaintiff $38,582 in attorney's fees and
costs in a case alleging violations of the Public Records Law by the Town. A liability and expense
in this amount are reported in the government -wide financial statements of the Governmental
Activities. After the Town paid the entirety of the award, the plaintiff filed a motion to amend the
order and to add prejudgment interest, which the Court denied on April 8, 2021. The plaintiff is
pursuing an appeal with potential awards of appellate attorney's fees and costs available to the
plaintiff in the event the appeal is successful. Such awards would fall outside the scope of the
Town's liability coverage. The amount of these costs cannot be reasonably determined at this time.
Accordingly, no provision for any liability that may result has been made in the accompanying
financial statements.
Other cases alleging violation of the Public Records Law by the Town are still pending on appeal
limited to the issue of the amount of fees, which have already been paid. In the event of success in
these cases, plaintiffs would be entitled to attorney's fees for the appeal and any additional fees as
part of that success. The likelihood of unfavorable outcomes and the amounts of potential losses
cannot be reasonably determined at this time. Accordingly, no provision for any liability that may
result has been made in the accompanying financial statements.
The Town is a defendant in a lawsuit alleging breach of contract, fraud in the inducement, and
breach of fiduciary duty related to a 2013 settlement agreement. This matter is being handled by
the Town's insurance carrier which is providing a defense through its attorneys. In the event of an
adverse outcome, the damages associated with the alleged contractual breach do not fall within the
scope of the Town's liability insurance coverage. The likelihood of an unfavorable outcome and
the amount of potential loss cannot be reasonably determined at this time. Accordingly, no
provision for any liability that may result has been made in the accompanying financial statements.
The Town filed suit against a telecommunications company seeking specific performance of a
special construction agreement to complete the undergrounding of the Town's overhead utilities.
The defendant provided a preliminary cost estimate of $420,582 for the work and later asserted
that its costs had increased by approximately one million dollars. The defendant counterclaimed
for declaratory relief and asserted that the Town had breached the agreement, which it asserted
53
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 12 — RISK MANAGEMENT (Continued)
was an actual cost contract. In January 2021, the parties entered into a Mediated Settlement
Agreement. By that Agreement, the Town agreed to pay $695,000 to complete the undergrounding
project, and the contractor agreed that it would work to complete all remaining work within
designated time periods. The Town agreed to make its Settlement Payment within five business
days of receiving confirmation that all work has been completed. The parties will thereafter file a
Joint Stipulation of Dismissal and Proposed Order of Dismissal, voluntarily dismissing all claims
and counterclaims with prejudice. The parties agree to pay their own fees and costs. The lawsuit
filed by the town remains pending but has been administratively closed without prejudice to the
parties to file a stipulation of dismissal by June 11, 2021.
NOTE 13 — OPERATING LEASE
On June 11, 2018, the Town entered into an operating lease for a copier for use in Town Hall. The
lease is for a term of 36 months and requires minimum monthly payments of $457 that commenced
in July 2018. For the year ended September 30, 2020, the Town made payments of $7,752 pursuant
to the lease.
The following is a schedule of the Town's required future minimum lease payments under the
agreement:
Minimum
Year Ended
Lease
September 30
Payments
2021
$4,113
NOTE 14 — SPECIAL ASSESSMENT
On June 30, 2011, the Town adopted Resolution 011-11 levying non -ad valorem special assessments
on properties specially benefitted by a capital improvement project to place underground the
overhead electric, cable television, and telephone utility facilities that serve a portion of the Town
and its inhabitants. The special assessments were calculated using a methodology that fairly and
reasonably apportions the cost of the project among the benefitted parcels in proportion to the
benefits to such parcels. The calculation methodology used an equivalent benefit unit assigned for
three categories: (1) improved safety (2) improved reliability and (3) improved aesthetics.
54
TOWN OF GULF STREAM, FLORIDA
Notes to the Financial Statements
September 30, 2020
NOTE 14 — SPECIAL ASSESSMENT (Continued)
Property owners were given the option to pay the entire amount of the assessment in advance of the
Town obtaining financing for the project. The special assessments are subject to prepayment only
on or before November 1, 2011. Assessments that are not prepaid shall be payable in not less than
10 and not more than 20 yearly installments. The special assessments shall bear interest not
exceeding 10% per annum over the term of the financing obtained by the Town and will include
annual costs related to administration and collection not to exceed 5%. The total assessable cost was
$5,518,144, and the Town received prepayments in the amount of $2,885,049. See Note 6 for a
discussion of the related financing for the project.
55
TOWN OF GULF STREAM, FLORIDA
Required Supplemental Information
Schedule of Revenues, Expenditures, and Changes in Fund Balance
Budget and Actual
General Fund
For the Year Ended September 30, 2020
Taxes
Ad valorem taxes
Local option fuel taxes
Utility service taxes
Communications services taxes
Total taxes
Licenses and permits
Inspecction Fees
Franchise fees
Building permits
Total licenses and permits
Variance with
Final Budget
Budgeted
Amounts
Actual
Positive
Original
Final
Amounts
(Negative)
$ 4,453,484
$ 4,453,484
$ 4,451,048
$ (2,436)
34,000
34,000
33,125
(875)
218,000
218,000
235,037
17,037
60,000
60,000
59,246
(754)
4,765,484
4,765,484
4,778,456
12,972
80,000
80,000
78,285
(1,715)
119,500
119,500
148,073
28,573
300,000
335,592
335,592
499,500
535,092
561,950
26,858
Intergovernmental revenue
State revenue sharing proceeds
98,700
98,700
100,902
2,202
Shared revenue from other local units
2,700
2,700
6,445
3,745
Grants
303
303
Total intergovernmental revenue
101,400
101,400
107,6 00
6,250
Charges for services
Solid waste collection fees
156,000
156,000
153,222
(2,778) .
Other
4,200
4,200
5,442
1,242
Total charges for services
160,200
160,200
158,664
(1,536)
Judgments, fines and forfeits
Judgments and fines
1,200
1,200
125,448
124,248
Violation of local ordinances
400
400
2,897
2,497
Total judgments, fines, and forfeits
1,600
1,600
128,345
126,745
Investment earnings
47,500
47,500
107,747
60,247
Miscellaneous revenues
Contributions
12,000
12,000
12,239
239
Other
16,000
16,000
180
(15,820)
Total miscellaneous revneues
28,000
28,000
12,419
(15,581)
Total revenues
5,603,684
5,639,276
5,855,231
215,955
continued
See notes to the budgetary comparison schedule
56
TOWN OF GULF STREAM, FLORIDA
Required Supplemental Information
Schedule of Revenues, Expenditures, and Changes in Fund Balance
Budget and Actual
General Fund
For the Year Ended September 30, 2020
Expenditures
Administration
Legal
Police
Fire Rescue
Streets
Sanitation
Total expenditures
Excess (deficiency) of revenues
over (under) expenditures
Other financing sources (uses)
Transfers out
Total other financing sources (uses)
Net change in fund balance
Fund balance, beginning of year
Fund balance, end of year
Variance with
Final Budget
Budgeted Amounts
Actual
Positive
Original
Final
Amounts
(Negative)
1,705,502
1,705,502
1,385,321
320,181
721,007
757,192
756,275
917
1,813,001
1,813,001
1,721,145
91,856
526,000
526,000
522,015
3,985
1,134,374
1,134,374
797,474
336,900
163,800
163,800
157,745
6,055
6,063,684
6,099,869
5,339,975
759,894
$ (460,000) $ (460,593)
(330,000) (330,000)
(330,000) (330,000)
$ (790,000) $ (790,593)
515,256 $ 975,849
330,000
330,000
515,256 $ 1,305,849
6,544,669
$ 7,059,925
See notes to the budgetary comparison schedule
57
TOWN OF GULF STREAM, FLORIDA
Notes to the Budgetary
Required Supplemental Information (RSI)
General Fund
September 30, 2020
NOTE 1 - BUDGETS AND BUDGETARY ACCOUNTING
A budget is legally adopted for the General Fund. The Special Assessment Special Revenue Fund is
not legally required to be budgeted and is not budgeted.
A budgetary comparison schedule is presented for the General Fund. The procedures for establishing
budgetary data reflected in the budgetary comparison schedule are as follows:
Prior to August lst, the Town Manager submits to the Town Commission a proposed operating
budget for the fiscal year commencing the next October 1st. The operating budget includes
proposed expenditures and the means of financing them.
2. Public hearings are conducted to obtain taxpayer comments.
3. Prior to October 1 st, the budget is legally enacted through the passage of a resolution.
4. The Town Manager is authorized to transfer budgeted amounts within any department.
However, any revisions that alter the total expenditures of any department must be approved by
the Town Commission by a legally enacted ordinance.
5. Budgets are adopted on a basis consistent with generally accepted accounting principles.
6. Appropriations along with encumbrances lapse at September 30th.
NOTE 2 - BUDGET AND ACTUAL COMPARISONS
Formal budgetary integration is employed within the accounting system as a management control
device. Appropriations are legally controlled at the department level and expenditures may not legally
exceed appropriations at that level. For the year ended September 30, 2020, no departments had an
excess of expenditures over appropriations.
58
TOWN OF GULF STREAM, FLORIDA
Required Supplementary Information (RSI)
Schedule of Changes in Total Other Postemployment Benefits (OPEB) Liability
For the Fiscal Year Year Ended September 30, 2020
Actuarial Valuation Date 10/01/2016 10/01/2018 10/01/2019
Measurement Date of Total OPEB Liability 09/30/2018 09/30/2019 09/30/2020
Employer's Reporting Date 09/30/2018 09/30/2019 09/30/2020
2018 2019 2020
Total OPEB liability - beginning $ 66,172 $ 69,996 $ 61,271
Changes for the year:
Service cost
5,843
4,139
4,294
Expected interest growth
2,558
2,562
1,329
Demographic experience
16,699
255
Benefit payments & refunds
(3,487)
(5,206)
(7,002)
Assumption changes
(1,090)
(26,919)
(255)
Net change in total OPEB liability
3,824
(8,725)
(1,379)
Total OPEB liability - ending
$ 69,996 $
61,271 $
59,892
Covered -employee payroll
Total OPEB liability as a percentage of
covered -employee payroll
Changes in Assumptions
The discount rate changed as follows:
September 30, 2017 measurement date 3.35%
September 30, 2018 measurement date 3.64%
September 30, 2019 measurement date 3.58%
September 30, 2020 measurement date 2.14%
$ 1,533,673 $ 1,616,938 $ 1,721,402
4.56% 3.79% 3.48%
The mortality basis was changed from the RP-2000 Mortality Table with generational improvements in
mortality using Scale BB to the PUB-2010 Mortality Table with generational improvements in mortality
using Scale MP-2017 for the September 30, 2019 measurement date. For the September 30, 2020
measurement date, the mortality basis was changed of the PUB-2010 Mortaity Table with generational
improvements in mortality using Scale MP-2020.
This schedule is intended to show information for 10 years. However, until a full 10-year trend is
compiled, information will be presented for those years for which information is available. No assets are
accumulated in a trust that meets the criteria in GASB Statement No. 75, paragraph 4, to pay related
benefits.
59
Assets
Cash and cash equivalents
Total assets
Liabilities
Due to employees
Total liabilities
TOWN OF GULF STREAM, FLORIDA
Schedule of Changes in Fiduciary Assets and Liabilities
Agency Fund
For the Year Ended September 30, 2020
Beginning
Balance Receipts
Ending
Disbursements Balance
$
- $
203,624
$
(38,427)
$
165,197
$
- $
203,624
$
(38,427)
$
165,197
$
- $
203,624
$
(38,427)
$
165,197
$
- $
203,624
$
(38,427)
$
165,197
NH NOWLEN, HOLT & MINER, P.A.
CERTIFIED PUBLIC ACCOUNTANTS EVERETT B. NOWLEN (1s30-1984), CPA
EDWARD T HOLT, CPA
WILLIAM B. MINER, RETIRED
ROBERT W. HENDRIX, JR., CPA
WEST PALM BEACH OFFICE JANET R. BARICEVICH, RETIRED, CPA
NORTHBRIDGE CENTRE TERRY L. MORTON, JR., CPA
515 N. FLAGLER DRIVE, SUITE 1700 N. RONALD BENNETT, CVA, ABV, CFR CPA
ALEXIA G. VARGA, CFE, CPA
POST OFFICE BOX 347 EDWARD T. HOLT, JR., PFS, CPA
WEST PALM BEACH, FLORIDA 33402-0347 BRIAN J. BRESCIA, CFP-, CPA
TELEPHONE (561) 659-3060
FAX (561) 835-0628
W W W.NHMCPA.COM
MARK J. BYMASTER, CFE, CPA
RYAN M. SHORE, CFP°, CPA
WEI PAN, CPA
WILLIAM C. KISKER, CPA
INDEPENDENT AUDITOR'S REPORT ON INTERNAL CONTROL
OVER FINANCIAL REPORTING AND ON COMPLIANCE AND
OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL BELLE GLADE OFFICE
333 S.E. 2nd STREET
STATEMENTS PERFORMED IN ACCORDANCE WITH POST OFFICE BOX 338
77� � �T D 7� BELLE GLADE, FLORIDA 33430-0338
GOVERNMENT AUDITING STANDARDS TELEPHONE (561) 996-5612
FAX (561) 996-6248
The Honorable Mayor and Members of the Town Commission
Town of Gulf Stream, Florida
We have audited, in accordance with the auditing standards generally accepted in the United States
of America and the standards applicable to financial audits contained in Government Auditing
Standards, issued by the Comptroller General of the United States, the financial statements of the
governmental activities, the business -type activities, and each major fund of the Town of Gulf
Stream, Florida, as of and for the year ended September 30, 2020, and the related notes to the
financial statements, which collectively comprise the Town of Gulf Stream, Florida's basic
financial statements and have issued our report thereon dated June 3, 2021.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the Town of Gulf
Stream, Florida's internal control over financial reporting (internal control) as a basis for designing
audit procedures that are appropriate in the circumstances for the purpose of expressing our
opinions on the financial statements, but not for the purpose of expressing an opinion on the
effectiveness of the Town of Gulf Stream, Florida's internal control. Accordingly, we do not
express an opinion on the effectiveness of the Town of Gulf Stream, Florida's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow
management or employees, in the normal course of performing their assigned functions, to prevent,
or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a
combination of deficiencies, in internal control, such that there is a reasonable possibility that a
material misstatement of the entity's financial statements will not be prevented, or detected and
corrected on a timely basis. A significant deficiency is a deficiency, or a combination of
deficiencies, in internal control that is less severe than a material weakness, yet important enough
to merit attention by those charged with governance.
61
AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • CPAMERICA INTERNATIONAL
Our consideration of internal control was for the limited purpose described in the first paragraph
of this section and was not designed to identify all deficiencies in internal control that might be
material weaknesses or significant deficiencies and therefore, material weaknesses or significant
deficiencies may exist that have not been identified. We did identify a deficiency in internal control
that we consider to be a material weakness, as described below.
Finding 2020-1
Condition: The Town did not reconcile the general ledger accounts for accounts receivable to
the subsidiary ledgers monthly.
Criteria: Accounts receivable accounts should be reconciled monthly.
Effect: Significant differences between the general ledger and subsidiary ledgers were not
detected and corrected on a timely basis.
Recommendation: We recommend that the Town reconcile the accounts receivable general
ledger accounts to the subsidiary ledger monthly.
Management Response: The Town has increased internal controls to reconcile credits and
adjustments to utility accounts to the general ledger. Procedures and staff used for billing,
adjusting and reconciliation have been increased in effort to increase internal controls. After
considerable efforts to map financial adjustments in the utility billing software to
corresponding adjustments to the general ledger, it was determined that uncollectable balances
on inactive accounts should be written off. Discussions with management and the commission
resulted in a decision that after reasonable efforts to collect outstanding debt on closed accounts
were unsuccessful, the staff may write off outstanding balances on inactive accounts as bad
debt. Staff believes that this, with the increased internal controls and reconciliation of
adjustments in the utility software and the financial software will result in a significant
decrease in any differences in the utility software accounts and the general ledger.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the Town of Gulf Stream, Florida's
financial statements are free from material misstatement, we performed tests of its compliance
with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with
which could have a direct and material effect on the financial statements. However, providing an
opinion on compliance with those provisions was not an objective of our audit, and accordingly,
we do not express such an opinion. The results of our tests disclosed no instances of noncompliance
or other matters that are required to be reported under Government Auditing Standards.
62
Town of Gulf Stream, Florida's Response to Findings
The Town of Gulf Stream, Florida's response to the findings identified in our audit is described
above. The Town of Gulf Stream, Florida's response was not subjected to the auditing procedures
applied in the audit of the financial statements and, accordingly, we express no opinion on it.
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and
compliance and the results of that testing, and not to provide an opinion on the effectiveness of the
entity's internal control or on compliance. This report is an integral part of an audit performed in
accordance with Government Auditing Standards in considering the entity's internal control and
compliance. Accordingly, this communication is not suitable for any other purpose.
West Palm Beach, Florida
June 3, 2021
63
I
NOWLEN, HOLT & MINER, P.A.
4' o)
j
7
CERTIFIED PUBLIC ACCOUNTANTS
EVERETT B. NOWLEN (1930-1984), CPA
EDWARD T. HOLT, CPA
WILLIAM B. MINER, RETIRED
ROBERT W. HENDRIX, JR., CPA
WEST PALM BEACH OFFICE
JANET R. BARICEVICH, RETIRED, CPA
NORTHBRIDGE CENTRE
TERRY L. MORTON, JR., CPA
515 N. FLAGLER DRIVE, SUITE 1700
N. RONALD BENNETT, CVA, ABV, CFF, CPA
ALEXIA G. VARGA, CFE, CPA
POST OFFICE BOX 347
EDWARD T. HOLT, JR., PFS, CPA
WEST PALM BEACH- FLORIDA 33402-0347
BRIAN J. BRESCIA, CFP®, CPA
TELEPHONE (561) 659-3000
FAX (561) 835-0628
WWWNHMCPA.COM
MARK J. BYMASTER, CFE, CPA
RYAN M. SHORE, CFF- CPA
WEI PAN, CPA
WILLIAM C. KISKER, CPA
MANAGEMENT LETTER IN ACCORDANCE WITH
GADE
THE RULES OF THE AUDITOR GENERAL 6ELLE 333 S EL2nnd SOTREET
OFFICEOX 338
OF THE STATE OF FLORIDA BELLE GLADE,, FSLORID 334 0 0338
TELEPHONE (561) 996-5612
FAX (561) 996-6248
To the Honorable Mayor and Members of the Town Commission
Town of Gulf Stream, Florida
Report on the Financial Statements
We have audited the financial statements of the Town of Gulf Stream, Florida, as of and for the
fiscal year ended September 30, 2020, and have issued our report thereon dated June 3, 2021.
Auditor's Responsibility
We conducted our audit in accordance with auditing standards generally accepted in the United
States of America; the standards applicable to financial audits contained in Government Auditing
Standards issued by the Comptroller General of the United States; and Chapter 10.550, Rules of
the Auditor General.
Other Reporting Requirements
We have issued our Independent Auditor's Report on Internal Control Over Financial Reporting
and on Compliance and Other Matters Based on an Audit of the Financial Statements Performed
in Accordance with Government Auditing Standards and Independent Accountant's Report on an
examination conducted in accordance with AICPA Professional Standards, AT-C Section 315,
regarding compliance requirements in accordance with Chapter 10.550, Rules of the Auditor
General. Disclosures in those reports, which are dated June 3, 2021, should be considered in
conjunction with this Management Letter.
M,
AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • CPAMERICA INTERNATIONAL
Prior Audit Findings
Section 10.554(1)(i)l., Rules of the Auditor General, requires that we determine whether or not
corrective actions have been taken to address findings and recommendations made in the preceding
financial audit report.
Corrective actions have been taken to address findings and recommendations made in the
preceding financial audit report.
Official Title and Legal Authority
Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and
legal authority for the primary government and each component unit of the reporting entity be
disclosed in this Management Letter, unless disclosed in the notes to the financial statements. This
information is disclosed in Note 1 to the financial statements. There are no component units
included in the Town of Gulf Stream, Florida's financial statements.
Financial Condition and Management
Sections 10.554(1)(i)5.a. and 10.556(7), Rules of the Auditor General, require us to apply
appropriate procedures and communicate the results of our determination as to whether or not the
Town of Gulf Stream, Florida met one or more of the conditions described in Section 218.503(1),
Florida Statutes, and to identify the specific condition(s) met. In connection with our audit, we
determined that the Town of Gulf Stream, Florida did not meet any of the conditions described in
Section 218.503(1), Florida Statutes.
Pursuant to Sections 10.554(1)(i)5.b. and 10.556(8), Rules of the Auditor General, we applied
financial condition assessment procedures for the Town of Gulf Stream, Florida. It is
management's responsibility to monitor the Town of Gulf Stream, Florida's financial condition,
and our financial condition assessment was based in part on representations made by management
and review of financial information provided by same. Our assessment was done as of the fiscal
year end. The results of our procedures did not disclose any matters that are required to be reported.
Section 10.554(1)(i)2., Rules of the Auditor General, requires that we communicate any
recommendations to improve financial management. In connection with our audit, we did not have
any such recommendations.
65
Special District Component Units
Section 10.554(1)(i)5.c, Rules of the Auditor General, requires, if appropriate, that we
communicate the failure of a special district that is a component unit of a county, municipality, or
special district, to provide the financial information necessary for proper reporting of the
component unit, within the audited financial statements of the county, municipality, or special
district in accordance with Section 218.39(3)(b), Florida Statutes. In connection with our audit, we
did not note any special district component units that failed to provide the necessary information
for proper reporting in accordance with Section 218.39(3)(b), Florida Statues.
Additional Matters
Section 10.554(1)(i)3., Rules of the Auditor General, requires us to communicate noncompliance
with provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have
occurred, that have an effect on the financial statements that is less than material but warrants the
attention of those charged with governance. In connection with our audit, we did not note any such
findings.
Single Audits
The Town of Gulf Stream, Florida expended less than $750,000 of federal awards and less than
$750,000 of state financial assistance for the fiscal year ended September 30, 2020 and was not
required to have a federal single audit or a state single audit.
Purpose of this Letter
Our Management Letter is intended solely for the information and use of the Legislative Auditing
Committee, members of the Florida Senate and the Florida House of Representatives, the Florida
Auditor General, Federal and other granting agencies, the Town Commission, and applicable
management, and is not intended to be and should not be used by anyone other than these specified
parties.
West Palm Beach, Florida
June 3, 2021
CZ
NH NOWLEN, HOLT & MINER, P.A.
CERTIFIED PUBLIC ACCOUNTANTS EVERETT B. NOWLEN (1930-1984), CPA
EDWARD T HOLT, CPA
WILLIAM B. MINER, RETIRED
ROBERT W. HENDRIX, JR., CPA
WEST PALM BEACH OFFICE JANET R. BARICEVICH, RETIRED, CPA
NORTHBRIDGE CENTRE TERRY L. MORTON, JR., CPA
515 N. FLAGLER DRIVE, SUITE 1700 N. RONALD BENNETT, CVA, ABV, CFF, CPA
ALEXIA G. VARGA, CFE, CPA
POST OFFICE BOX 347 EDWARD T HOLT, JR., PFS, CPA
WEST PALM BEACH, FLORIDA 33402-0347 BRIAN J. BRESCIA, CFP®, CPA
TELEPHONE (561) 659-3060
FAX (561) 835-0628
W W W.NHMCPA.COM
INDEPENDENT ACCOUNTANT'S REPORT MARK J. BYRYAN M. SMASTER, CFE, CPA
HORE, CFPm, CPA
WEI PAN, CPA
ON COMPLIANCE WITH SECTION 218.415, WILLIAM C. KISKER, CPA
FLORIDA STATUTES
BELLE GLADE OFFICE
333 S.E. 2nd STREET
The Honorable Ma or and Members of the Town Commission POST OFFICE BOX 338
Y BELLE GLADE, FLORIDA 33430-0338
Town of Gulf Stream, Florida TELEPHONE (561) 996-5612
FAX (561) 996-6248
We have examined the Town of Gulf Stream, Florida's compliance with Section 218.415, Florida Statutes
during the year ended September 30, 2020. Management of the Town of Gulf Stream, Florida is
responsible for the Town of Gulf Stream, Florida's compliance with the specified requirements. Our
responsibility is to express an opinion on the Town of Gulf Stream, Florida's compliance with the
specified requirements based on our examination.
Our examination was conducted in accordance with attestation standards established by the American
Institute of Certified Public Accountants. Those standards require that we plan and perform the
examination to obtain reasonable assurance about whether the Town of Gulf Stream, Florida complied, in
all material respects, with the specified requirements referenced above. An examination involves
performing procedures to obtain evidence about whether the Town of Gulf Stream, Florida complied with
the specified requirements. The nasture, timing, and extent of the procedures selected depend on our
judgement, including an assessment of the risk of material noncompliance, whether due to fraud or error.
We believe that the evidence we obtained is sufficient and appropriate to provide a reasonable basis for
our opinion.
Our examination does not provide a legal determination on the Town of Gulf Stream, Florida's compliance
with the specified requirements.
In our opinion, the Town of Gulf Stream, Florida complied, in all material respects, with Section 218.415,
Florida Statutes for the year ended September 30, 2020.
This report is intended solely for the information and use of the Legislative Auditing Committee, members
of the Florida Senate and Florida House of Representatives, the Florida Auditor General, applicable
management, and the Town Commission, and is not intended to be and should not be used by anyone
other than these specified parties.
West Palm Beach, Florida
June 3, 2021
67
AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS • CPAMERICA INTERNATIONAL
IMPACT FEE AFFIDAVIT
BEFORE ME, the undersigned authority, personally appeared Rebecca Tew, Chief
Financial Officer of the Town of Gulf Stream, who being duly sworn, deposes and says
on oath that:
1. I am the Chief Financial Officer of the Town of Gulf Stream which is a
local governmental entity of the State of Florida;
The governing body of the Town of Gulf Stream adopted Ordinance
No. 94-3 implementing an impact fee; and
The Town of Gulf Stream has complied and, as of the date of this
Affidavit, remains in compliance with Section 163.31801, Florida Statutes.
FURTHER AFFIANT SAYETH NAUGHT.
Rebecca Tew, Chie 'nan tal Officer
STATE OF FLORIDA
COUNTY OF PALM BEACH
SWORN TO AND SUBSCRIBED before me this 20 day of MA , 2021.
^�
ROWAN BASEL
Notary PLo,rc - State of Florida
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Corrrrissior a GG 984730
MY Comm. cxcires Au 28,
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Bonded throw h Natione' 4
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NOTAR P IC
Print Name l ► Ja-�
Personally known V or produced identification
Type of identification produced:
My C 'ssi n Expires:
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TOWN OF GULF STREAM
BALANCE SHEET &
CASH & BUDGET REPORT
Unaudited
As of May 31, 2021
TABLE OF CONTENTS
SECTION
PAGE(S)
Last Fiscal Period Summary and Highlights........................................................................... 1
CashBalance Sheet..................................................................................................................... 2-3
BudgetReport, General Fund............................................................................................................... 4-8
BudgetReport, Water Fund................................................................................................ 9-10
Budget Report, Undergrounding Fund.................................................................................... 11-12
Budget Report, Penny Sales Tax Fund................................................................................... 13
May 31, 2021 Financial Highlights
The integration between the payroll service and the financial software is complete and the following statements represent
the reconciliation of April 2021 and May 2021.
Audit for Fiscal Year 2020 has concluded and a representative from Nowlen, Holt & Miner, P.A. will present the annual
report to the Town Commission at the June Commission Meeting, on June 11, 2021.
• Ending unassigned General Fund Balance at 9/30/2020 was $6,437,020.
The final payment to AT&T has been made on June 3, 2021.
• The budget process for Fiscal Year 2022 has begun.
IKe
Town of Gulf Stream
Balance Sheet
May 31, 2021
General Fund 001
Water Fund 401
Underground Fund 155
Penny Sales Tax Fund 101
HRA Custodial Fund 601
Assets
Cash - Oper Account
$74,738.85
$0.00
$0.00
$0.00
$0.00
Cash - P/R Account
$7,970.35
$0.00
$0.00
$0.00
$0.00
Cash - Operating MMA
$8,072,814.98
$0.00
$0.00
$0.00
$0.00
Cash - Flagler Bank CD
$276,589.68
$0.00
$0.00
$0.00
$0.00
Legacy Bank CD
$280,944.96
$0.00
$0.00
$0.00
$0.00
Synovus (Florida Community Bank) CD
$249,749.91
$0.00
$0.00
$0.00
$0.00
BankUnited CD
($0.20)
$0.00
$0.00
$0.00
$0.00
Cash - Petty Cash
$200.00
$0.00
$0.00
$0.00
$0.00
Accounts Receivable - Garbage
$36,631.41
$0.00
$0.00
$0.00
$0.00
Miscellaneous Receivable
($2,374.35)
$0.00
$0.00
$0.00
$0.00
Due From Water Fund
$20,288.08
$0.00
$0.00
$0.00
$0.00
Inventories
$6,820.50
$0.00
$0.00
$0.00
$0.00
Prepaid Other
$1,369.00
$0.00
$0.00
$0.00
$0.00
Penny Sales Tax MMA
$0.00
$0.00
$0.00
$145,436.81
$0.00
Underground Proj Pymt Fund - Checking
$0.00
$0.00
$75,453.02
$0.00
$0.00
Cash - Suntrust MMA
$0.00
$0.00
$300,143.63
$0.00
$0.00
Assessment Receivable
$0.00
$0.00
$225,895.95
$0.00
$0.00
Delinq. Assessment Recievable
$0.00
$0.00
$0.04
$0.00
$0.00
Cash-Flagler Bank Water Utility Savings
$0.00
$1,844,530.62
$0.00
$0.00
$0.00
Accounts Receivable - Water
$0.00
$190,577.72
$0.00
$0.00
$0.00
Investment Earnings -CD etc.
$0.00
$13,918.00
$0.00
$0.00
$0.00
Accounts Receivable - Reserves
$0.00
$29,482.98
$0.00
$0.00
$0.00
Admin/Late Fee Revenue
$0.00
$306.29
$0.00
$0.00
$0.00
Accounts Receivable-Backflow Preventer Test
$0.00
$605.00
$0.00
$0.00
$0.00
Less: Allowance - Water
$0.00
$25,000.00
$0.00
$0.00
$0.00
Due From General Fund
$0.00
($20,288.08)
$0.00
$0.00
$0.00
Improvements Other Than Bldg.
$0.00
$2,658,921.72
$0.00
$0.00
$0.00
Accum. Deprec.-Imp Other T Bld
$0.00
($1,167,726.36)
$0.00
$0.00
$0.00
Equipment and Furniture
$0.00
$105,737.55
$0.00
$0.00
$0.00
Accumulated Depr - Equip/ Furn
$0.00
($83,976.00)
$0.00
$0.00
$0.00
Construction in Process
$0.00
$58,909.31
$0.00
$0.00
$0.00
-2-
General Fund 001
Water Fund 401
Underground Fund 155
Penny Sales Tax Fund 101
HRA Custodial Fund 601
HRA Custodial Fund Account
$0.00
$0.00
$0.00
$0.00
$186,824.85
Total Assets
$9,025,743.17
$3,605,998.75
$601,492.64
$145,436.81
$186,824.85
Liabilities and Fund Balance
Liabilities
Accounts Payable
($11,739.90)
$0.00
$0.00
$0.00
$0.00
Accrued Compensated Absences
$0.48
$0.00
$0.00
$0.00
$0.00
ICMA 401 8% Retirement Deduct
$75,517.52
$0.00
$0.00
$0.00
$0.00
Other Insurance Deductions
($348.21)
$0.00
$0.00
$0.00
$0.00
Deposit:Damage Bond/Plans
$55,000.00
$0.00
$0.00
$0.00
$0.00
Deferred Revenue
$0.00
$0.00
$225,896.43
$0.00
$0.00
Accounts Payable
$0.00
($607.77)
$0.00
$0.00
$0.00
Water Accrued Wages Payable
$0.00
$0.13
$0.00
$0.00
$0.00
Accrued Compensated Absences
$0.00
$1,052.92
$0.00
$0.00
$0.00
Water Accrued Retirement Payable
$0.00
($1,660.47)
$0.00
$0.00
$0.00
Deferred Revenue
$0.00
$4,260.00
$0.00
$0.00
$0.00
HRA Liability
$0.00
$0.00
$0.00
$0.00
$186,824.85
Total Liabilities
$118,429.89
$3,044.81
$225,896.43
$0.00
$186,824.85
Fund Balance
Reserve for Dredging
$17,820.00
$0.00
$0.00
$0.00
$0.00
Fund Balance
$8,889,493.28
$0.00
$0.00
$0.00
$0.00
Fund Balance
$0.00
$0.00
$0.00
$145,436.81
$0.00
Fund Balance
$0.00
$0.00
$375,596.21
$0.00
$0.00
Retained Earnings - Unreserved
$0.00
$3,189,320.80
$0.00
$0.00
$0.00
Retained Earnings - Reserved
$0.00
($124,282.84)
$0.00
$0.00
$0.00
R/E Reserved For D/S and R & R
$0.00
$537,915.98
$0.00
$0.00
$0.00
Total Fund Balance
$8,907,313.28
$3,602,953.94
$375,596.21
$145,436.81
$0.00
Total Liabilities and Fund Balance
$9,025,743.17
$186,824.85
$145,436.81
$601,492.64
$3,605,998.75
-3-
Revenues
Property Taxes
Ad Valorem Taxes - Current
Early Payment Discount -Ad Valo
Interest on Tax Collection
Total Property Taxes
Fines
Judgements and Fines
Violations of Local Ordinances
Permits
Zoning/Code Review Fees
Inspection Fee
Registrations
County Business Tax
State & County
Local Option Fuel Tax R&S
FL Revenue Sharing
FL Rev Sharing -Alcoholic Bev
Local Government 1/2c Sales Tx
Fuel Tax Refund
Recycle Revenue Sharing
Interest
Interest On Investment
Franchises
Franchise Fees - FPL
Franchise Fees - Gas
Actual
Town of Gulf Stream
Income Statement
General Fund as of May 31, 2021
Current Month
Budget Variance Actual
YTD
Budget
Variance 2021 Budget
$69,584.16
$385,150.42
($315,566.26)
$4,582,792.52
$4,621,805.00
($39,012.48)
$4,621,805.00
$74.08
($13,750.00)
$13,824.08
($166,917.80)
($165,000.00)
($1,917.80)
($165,000.00)
$1,037.24
$125.00
$912.24
$1,312.30
$1,500.00
($187.70)
$1,500.00
$70,695.48
$371,525.42
($300,829.94)
$4,417,187.02
$4,458,305.00
($41,117.98)
$4,458,305.00
$90.24
$100.00
($9.76)
$20,151.08
$1,200.00
$18,951.08
$1,200.00
$0.00
$208.33
($208.33)
$2,114.10
$2,500.00
($385.90)
$2,500.00
$90.24
$308.33
($218.09)
$22,265.18
$3,700.00
$18,565.18
$3,700.00
$13,525.00
$5,833.33
$7,691.67
$90,585.00
$70,000.00
$20,585.00
$70,000.00
$62,321.00
$25,000.00
$37,321.00
$214,104.00
$300,000.00
($85,896.00)
$300,000.00
$75,846.00
$30,833.33
$45,012.67
$304,689.00
$370,000.00
($65,311.00)
$370,000.00
$81.69
$133.33
($51.64)
$1,029.61
$1,600.00
($570.39)
$1,600.00
$81.69
$133.33
($51.64)
$1,029.61
$1,600.00
($570.39)
$1,600.00
$3,209.41
$2,416.67
$792.74
$19,390.17
$29,000.00
($9,609.83)
$29,000.00
$1,833.59
$1,833.00
$0.59
$14,668.68
$22,000.00
($7,331.32)
$22,000.00
$0.00
$33.00
($33.00)
$419.52
$400.00
$19.52
$400.00
$8,699.97
$5,750.00
$2,949.97
$51,182.47
$69,000.00
($17,817.53)
$69,000.00
$0.00
$108.00
($108.00)
$940.84
$1,300.00
($359.16)
$1,300.00
$0.00
$4.17
($4.17)
$0.00
$50.00
($50.00)
$50.00
$13,742.97
$10,144.84
$3,598.13
$86,601.68
$121,750.00
($35,148.32)
$121,750.00
$5,267.29
$4,166.67
$1,100.62
$50,646.12
$50,000.00
$646.12
$50,000.00
$5,267.29
$4,166.67
$1,100.62
$50,646.12
$50,000.00
$646.12
$50,000.00
$12,125.50
$9,833.33
$2,292.17
$81,511.26
$118,000.00
($36,488.74)
$118,000.00
$0.00
$316.67
($316.67)
$4,905.68
$3,800.00
$1,105.68
$3,800.00
-4-
Local Communication Svc Tax
Communications Services Tax
Garbage Collection Fees
Garbage Collection Fee
Utility Service Tax
Utility Service Tax - Electric
Utility Service Tax - Gas
Utility Service Tax - Propane
Contributions and Donations
Contributions - Community
Other
Certification, Copies, Misc Ot
Clerk's Charges & Fees
Other Contractual Agreements
Other Miscellaneous Revenue
Operating Transfer
Total Revenues
Expenditures
Admin & General
Executive Salaries
Regular Salaries - Admin
Contingency - Miscellaneous
Overtime- Admin
FICA Taxes
Retirement Contributions
Life and Health Insurance
Legal Services -Planning Board
Misc. Prof Svcs.- Building Inspections
Misc Prof Svcs - TH
Accounting and Auditing Fees
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2021 Budget
$12,125.50
$10,150.00
$1,975.50
$86,416.94
$121,800.00
($35,383.06)
$121,800.00
$4,959.78
$4,750.00
$209.78
$32,405.03
$57,000.00
($24,594.97)
$57,000.00
$4,959.78
$4,750.00
$209.78
$32,405.03
$57,000.00
($24,594.97)
$57,000.00
$27,062.69
$13,000.00
$14,062.69
$107,557.93
$156,000.00
($48,442.07)
$156,000.00
$27,062.69
$13,000.00
$14,062.69
$107,557.93
$156,000.00
($48,442.07)
$156,000.00
$18,246.55
$16,000.00
$2,246.55
$121,691.00
$192,000.00
($70,309.00)
$192,000.00
$548.94
$1,083.00
($534.06)
$9,354.54
$13,000.00
($3,645.46)
$13,000.00
$1,944.01
$1,083.00
$861.01
$12,193.06
$13,000.00
($806.94)
$13,000.00
$20,739.50
$18,166.00
$2,573.50
$143,238.60
$218,000.00
($74,761.40)
$218,000.00
$0.00
$1,000.00
($1,000.00)
$12,250.00
$12,000.00
$250.00
$12,000.00
$0.00
$1,000.00
($1,000.00)
$12,250.00
$12,000.00
$250.00
$12,000.00
$830.00
$208.00
$622.00
$4,447.00
$2,500.00
$1,947.00
$2,500.00
$0.00
$58.00
($58.00)
$5,110.51
$700.00
$4,410.51
$700.00
$0.00
$1,250.00
($1,250.00)
$347,500.00
$15,000.00
$332,500.00
$15,000.00
$0.00
$16.67
($16.67)
$350.00
$200.00
$150.00
$200.00
$0.00
$50,000.00
($50,000.00)
$0.00
$600,000.00
($600,000.00)
$600,000.00
$830.00
$231,441.14
$10,385.60
$24,864.00
$0.00
$34.31
$2,668.27
$12,905.44
$5,085.62
$0.00
$62,321.00
$2,319.79
$0.00
$9,945.42
($440.18)
$83,887.76
$34,528.25
$9,664.25
$207,617.37
$6,250.00
$6,250.00
$4,129.25
$416.00
$381.69
$1,658.62
$3,179.17
$510.90
$21,654.69
$7,715.75
($5,189.69)
$65,621.69
$9,532.50
$4,446.88
$57,878.93
$491.67
$491.67
$0.00
$25,000.00
($37,321.00)
$214,104.00
$4,333.33
$2,013.54
$33,031.29
$1,666.67
$1,666.67
$14,880.60
$119,345.00
$35,457.24
$119,345.00
$414,339.00
$206,721.63
$414,339.00
$75,000.00
$70,870.75
$75,000.00
$5,000.00
$3,341.38
$5,000.00
$38,150.00
$16,495.31
$38,150.00
$92,589.00
$26,967.31
$92,589.00
$114,390.00
$56,511.07
$114,390.00
$5,900.00
$5,900.00
$5,900.00
$300,000.00
$85,896.00
$300,000.00
$52,000.00
$18,968.71
$52,000.00
$20,000.00
$5,119.40
$20,000.00
-5-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2021 Budget
Property Trash Removal/ Mowing
$0.00
$250.00
$250.00
$1,909.78
$3,000.00
$1,090.22
$3,000.00
Travel and Per Diem - TH
$0.00
$375.00
$375.00
$26.30
$4,500.00
$4,473.70
$4,500.00
Communication - TH
$892.44
$1,250.00
$357.56
$7,745.57
$15,000.00
$7,254.43
$15,000.00
Postage
$0.00
$291.67
$291.67
$2,495.51
$3,500.00
$1,004.49
$3,500.00
Electric - TH
$786.21
$750.00
($36.21)
$5,418.35
$9,000.00
$3,581.65
$9,000.00
Water
$3,298.07
$1,666.67
($1,631.40)
$13,756.75
$20,000.00
$6,243.25
$20,000.00
Rental and Lease Expense
$459.91
$291.67
($168.24)
$2,781.30
$3,500.00
$718.70
$3,500.00
Insurance - Liab/Prop/WC
$0.00
$15,416.67
$15,416.67
$113,553.00
$185,000.00
$71,447.00
$185,000.00
Insurance - Property
$0.00
$583.33
$583.33
$6,800.00
$7,000.00
$200.00
$7,000.00
Building Maintenance -TH
$983.44
$1,666.67
$683.23
$18,647.31
$20,000.00
$1,352.69
$20,000.00
Lawn Maintenance
$687.00
$1,000.00
$313.00
$4,324.00
$12,000.00
$7,676.00
$12,000.00
Bird Sanctuary Maintenance
$0.00
$208.33
$208.33
$2,500.00
$2,500.00
$0.00
$2,500.00
Office Eq/Supp/Computer-TH
($1,074.34)
$2,916.00
$3,990.34
$26,941.32
$40,000.00
$13,058.68
$40,000.00
Printing and Binding - TH
$82.67
$708.33
$625.66
$1,339.69
$8,500.00
$7,160.31
$8,500.00
Legal Advertisement & Other
$700.00
$416.67
($283.33)
$3,715.79
$5,000.00
$1,284.21
$5,000.00
Office Supplies
$155.45
$333.33
$177.88
$2,958.96
$4,000.00
$1,041.04
$4,000.00
Books,Membership,Training -TH
$734.80
$916.67
$181.87
$7,246.15
$11,000.00
$3,753.85
$11,000.00
Capital Outlay -TH
$5,550.00
$7,500.00
$1,950.00
$15,405.00
$90,000.00
$74,595.00
$90,000.00
$133,839.68
$139,599.77
$5,760.09
$942,028.98
$1,680,213.00
$738,184.02
$1,680,213.00
Fire
Fire Control Contract Services
$45,676.30
$45,677.17
$0.87
$365,410.40
$548,126.00
$182,715.60
$548,126.00
Misc. Repair and Maintenance
$0.00
$83.00
$83.00
$0.00
$1,000.00
$1,000.00
$1,000.00
$45,676.30
$45,760.17
$83.87
$365,410.40
$549,126.00
$183,715.60
$549,126.00
Police
Executive Salaries
$10,040.00
$10,877.17
$837.17
$83,843.75
$130,526.00
$46,682.25
$130,526.00
Regular Salaries - Police Offi
$62,991.57
$79,650.42
$16,658.85
$537,866.14
$955,805.00
$417,938.86
$955,805.00
Overtime - Police
$1,970.93
$1,250.00
($720.93)
$11,340.46
$15,000.00
$3,659.54
$15,000.00
Incentive Pay
$958.44
$1,190.00
$231.56
$7,887.71
$14,280.00
$6,392.29
$14,280.00
FICA Taxes
$5,692.72
$6,748.08
$1,055.36
$47,867.63
$80,977.00
$33,109.37
$80,977.00
Retirement Contributions
$26,649.06
$17,244.92
($9,404.14)
$132,534.55
$206,939.00
$74,404.45
$206,939.00
Life and Health Insurance
$2,165.14
$0.00
($2,165.14)
$48,634.54
$0.00
($48,634.54)
$0.00
Life and Health Insurance
$10,767.48
$20,653.75
$9,886.27
$104,252.87
$247,845.00
$143,592.13
$247,845.00
Misc Prof Svcs - PD
$493.55
$168.58
($324.97)
$1,666.05
$2,023.00
$356.95
$2,023.00
Dispatch Service Contract
$0.00
$4,972.17
$4,972.17
$60,242.92
$59,666.00
($576.92)
$59,666.00
Travel and Per Diem - PD
$0.00
$150.00
$150.00
$0.00
$1,800.00
$1,800.00
$1,800.00
Communication - PD
$535.10
$583.33
$48.23
$3,914.72
$7,000.00
$3,085.28
$7,000.00
Electric -PD
$258.46
$250.00
($8.46)
$1,644.39
$3,000.00
$1,355.61
$3,000.00
-6-
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2021 Budget
Water-PD
$8.82
$20.00
$11.18
$158.73
$250.00
$91.27
$250.00
Rental and Lease Expense-PD
$132.61
$166.67
$34.06
$928.27
$2,000.00
$1,071.73
$2,000.00
Building Maintenance - PD
$578.79
$1,416.00
$837.21
$3,064.44
$10,000.00
$6,935.56
$10,000.00
Vehicle Maintenance
$79.49
$833.33
$753.84
$4,797.38
$10,000.00
$5,202.62
$10,000.00
Office Eq/Supp/Computer - PD
$318.75
$1,000.00
$681.25
$9,262.76
$12,000.00
$2,737.24
$12,000.00
Printing and Binding - PD
$73.11
$125.00
$51.89
$360.91
$1,500.00
$1,139.09
$1,500.00
Uniform Cleaning
$264.96
$321.58
$56.62
$1,800.06
$3,859.00
$2,058.94
$3,859.00
Office Supplies
$0.00
$125.00
$125.00
$573.81
$1,500.00
$926.19
$1,500.00
Fuel
$2,896.28
$2,916.67
$20.39
$20,291.91
$35,000.00
$14,708.09
$35,000.00
Uniforms & Equipment
$240.41
$625.00
$384.59
$5,240.15
$7,500.00
$2,259.85
$7,500.00
Books, Memberships, Training - PD
$0.00
$250.00
$250.00
$450.00
$3,000.00
$2,550.00
$3,000.00
Capital Outlay - PD
$0.00
$11,083.33
$11,083.33
$3,700.00
$133,000.00
$129,300.00
$133,000.00
$127,115.67
$162,621.00
$35,505.33
$1,092,324.15
$1,944,470.00
$852,145.85
$1,944,470.00
Streets
Regular Salaries - Streets
$5,616.00
$6,750.67
$1,134.67
$46,893.60
$81,008.00
$34,114.40
$81,008.00
Overtime -Streets
$26.33
$166.67
$140.34
$934.55
$2,000.00
$1,065.45
$2,000.00
FICA Taxes
$334.72
$529.25
$194.53
$3,449.35
$6,351.00
$2,901.65
$6,351.00
Retirement Contributions
$1,986.93
$1,272.83
($714.10)
$10,563.41
$15,274.00
$4,710.59
$15,274.00
Life and Health Insurance
$552.84
$1,588.75
$1,035.91
$16,027.39
$19,065.00
$3,037.61
$19,065.00
Misc Prof Svcs - Streets
$0.00
$1,250.00
$1,250.00
$385,303.60
$7,500.00
($377,803.60)
$7,500.00
Communication -Streets
$40.49
$83.33
$42.84
$333.26
$1,000.00
$666.74
$1,000.00
Electric - Streets
$1,910.29
$1,666.67
($243.62)
$13,743.34
$20,000.00
$6,256.66
$20,000.00
Rental and Lease Expense
$0.00
$83.33
$83.33
$0.00
$1,000.00
$1,000.00
$1,000.00
Vehicle Maintenance- Streets
$0.00
$230.33
$230.33
$805.67
$2,764.00
$1,958.33
$2,764.00
Misc. Repair and Maintenance
$1,478.82
$1,500.00
$21.18
$33,394.84
$18,000.00
($15,394.84)
$18,000.00
Misc. Other - NPDES
$0.00
$750.00
$750.00
$8,306.00
$9,000.00
$694.00
$9,000.00
Operating Supplies
$77.26
$416.67
$339.41
$1,586.74
$5,000.00
$3,413.26
$5,000.00
Uniforms & Equipment
$0.00
$83.00
$83.00
$355.97
$1,000.00
$644.03
$1,000.00
Road Materials and Supplies
$0.00
$416.67
$416.67
$2,781.82
$5,000.00
$2,218.18
$5,000.00
Capital Outlay - Streets
$0.00
$27,266.25
$27,266.25
$655,441.17
$327,195.00
($328,246.17)
$327,195.00
$12,023.68
$44,054.42
$32,030.74
$1,179,920.71
$521,157.00
($658,763.71)
$521,157.00
Legal
Regular Salaries - Legal
$8,801.60
$9,701.08
$899.48
$73,489.75
$116,413.00
$42,923.25
$116,413.00
FICA Taxes - Legal
$673.32
$742.17
$68.85
$5,621.98
$8,906.00
$3,284.02
$8,906.00
Retirement Contributions - Legal
$3,087.95
$1,994.67
($1,093.28)
$16,528.65
$23,936.00
$7,407.35
$23,936.00
Life and Health Insurance - Legal
$1,338.55
$1,588.75
$250.20
$15,047.07
$19,065.00
$4,017.93
$19,065.00
Contracted Legal Services
$11,914.86
$95,833.33
$83,918.47
$282,349.00
$1,150,000.00
$867,651.00
$1,150,000.00
-7-
Current Month
YTD
Travel and Per Diem -Legal
Communication - Legal
Postage- Legal
Printing and Binding - Legal
Office Supplies - Legal
Books, Membership, Training - Legal
Total
Sanitation
Garbage Contract Services
Misc. Trash Disposal
Total Sanitation
Total Expenditures
Net Revenue (Deficit)
NET SURPLUS/(DEFICIT)
Actual Budget Variance
Actual Budget Variance 2021 Budget
$40.49
$58.33
$17.84
$323.71
$700.00
$376.29
$700.00
$0.00
$10.42
$10.42
$0.00
$125.00
$125.00
$125.00
$0.00
$4.17
$4.17
$0.00
$50.00
$50.00
$50.00
$0.00
$4.17
$4.17
$1,618.95
$50.00
($1,568.95)
$50.00
$578.98
$333.33
($245.65)
$2,337.92
$4,000.00
$1,662.08
$4,000.00
$26,435.75
$110,353.75
$83,918.00
$397,317.03
$1,324,245.00
$926,927.97
$1,324,245.00
$13,776.45
$13,462.00
($314.45)
$107,813.58
$161,544.00
$53,730.42
$161,544.00
$0.00
$650.00
$650.00
$0.00
$7,800.00
$7,800.00
$7,800.00
$13,776.45
$14,112.00
$335.55
$107,813.58
$169,344.00
$61,530.42
$169,344.00
$358,867.53
$516,501.11
$157,633.58
$4,084,814.85
$6,188,555.00
$2,103,740.15
$6,188,555.00
($127,426.39)
($790.52)
($126,635.87)
$1,536,879.77
$0.00
$1,536,879.77
$0.00
($127,426.39)
($790.52)
($126,635.87)
$1,536,879.77
$0.00
$1,536.879.77
$0.00
-9-
Town of Gulf Stream
Income Statement
Water Fund as of May 31, 2021
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2021 Budget
Revenues
Water Sales
Water Sales
$200,583.26
$87,500.00
$113,083.26
$655,101.99
$1,050,000.00
($394,898.01)
$1,050,000.00
Total Water Sales
$200,583.26
$87,500.00
$113,083.26
$655,101.99
$1,050,000.00
($394,898.01)
$1,050,000.00
Reserve Fees
Reserves Fees
$22,867.80
$11,250.00
$11,617.80
$91,057.20
$135,000.00
($43,942.80)
$135,000.00
Total Reserve Fees
$22,867.80
$11,250.00
$11,617.80
$91,057.20
$135,000.00
($43,942.80)
$135,000.00
Interest
Interest On Investment
$1,202.33
$416.67
$785.66
$14,419.27
$5.000.00
$9,419.27
$5,000.00
$1,202.33
$416.67
$785.66
$14,419.27
$5,000.00
$9,419.27
$5,000.00
Other
Impact Fees -Physical Environm
$0.00
$0.00
$0.00
$1,590.00
$0.00
$1,590.00
$0.00
Water Fund Balance Transfer In
$0.00
$14,250.00
($14,250.00)
$0.00
$171,000.00
($171,000.00)
$171,000.00
$0.00
$14,250.00
($14,250.00)
$1,590.00
$171,000.00
($169,410.00)
$171,000.00
Backflow Preventer Test - Revenue
Backflow Preventer Test Sale
$0.00
$500.00
($500.00)
$0.00
$6,000.00
($6,000.00)
$6,000.00
Total
$0.00
$500.00
($500.00)
$0.00
$6,000.00
($6,000.00)
$6,000.00
Total Revenues
$224,653.39
$113,916.67
$110,736.72
$762,168.46
$1,367,000.00
($604,831.54)
$1,367,000.00
Expenditures
Water Purchased
Water Purchased - Commodity
$63,977.04
$53,541.67
($10,435.37)
$401,387.70
$642,500.00
$241,112.30
$642,500.00
Water - Capacity
$2,022.05
$2,500.00
$477.95
$14,705.69
$30,000.00
$15,294.31
$30,000.00
Water Purchased -Meter Charge
$7.36
$8.33
$0.97
$53.45
$100.00
$46.55
$100.00
Backflow Preventer Testing
$0.00
$500.00
$500.00
$0.00
$6,000.00
$6,000.00
$6,000.00
Total Water Purchased
$66,006.45
$56,550.00
($9,456.45)
$416,146.84
$678,600.00
$262,453.16
$678,600.00
Other Expenses
Regular Salaries - Water
$4,070.40
$4,576.08
$505.68
$33,986.41
$54,913.00
$20,926.59
$54,913.00
Overtime - Water
$76.32
$416.00
$339.68
$381.59
$5,000.00
$4,618.41
$5,000.00
FICA Taxes
$317.22
$382.00
$64.78
$2,629.21
$4,584.00
$1,954.79
$4,584.00
-9-
Town of Gulf Stream
Income Statement
Water Fund as of May 31, 2021
Current Month
YTD
Actual
Budget
Variance
Actual
Budget
Variance
2021 Budget
Retirement Contributions
$588.58
$922.50
$333.92
$5,995.49
$11,070.00
$5,074.51
$11,070.00
Life and Health Insurance
$1,252.53
$1,588.75
$336.22
$13,082.35
$19,065.00
$5,982.65
$19,065.00
GIS/Mapping
$0.00
$416.67
$416.67
$3,600.00
$5,000.00
$1,400.00
$5,000.00
Water Sampling & Testing
$1,195.00
$666.00
($529.00)
$3,485.00
$8,000.00
$4,515.00
$8,000.00
Repair Services
$0.00
$1,125.42
$1,125.42
$3,966.97
$13,505.00
$9,538.03
$13,505.00
Software Maintenance Contract
$0.00
$875.00
$875.00
$2,086.57
$10,500.00
$8,413.43
$10,500.00
Communication
$1.26
$83.33
$82.07
$252.89
$1,000.00
$747.11
$1,000.00
Postage
$108.00
$83.00
($25.00)
$425.00
$1,000.00
$575.00
$1,000.00
Electric - Chlorinator
$16.64
$107.08
$90.44
$127.31
$1,285.00
$1,157.69
$1,285.00
Rental and Lease Expense
$0.00
$166.67
$166.67
$0.00
$2,000.00
$2,000.00
$2,000.00
Insurance - General Liability
$0.00
$3,916.67
$3,916.67
$47,000.00
$47,000.00
$0.00
$47,000.00
Vehicle Maintenance -Water
$0.00
$166.67
$166.67
$783.01
$2,000.00
$1,216.99
$2,000.00
Printing and Binding
$0.00
$16.67
$16.67
$0.00
$200.00
$200.00
$200.00
Provision for Bad Debt
$0.00
$0.00
$0.00
$0.00
$2,000.00
$2,000.00
$2,000.00
Misc. Operating Supplies
$77.26
$916.67
$839.41
$5,975.49
$11,000.00
$5,024.51
$11,000.00
General Office Supplies
$0.00
$41.67
$41.67
$0.00
$500.00
$500.00
$500.00
Uniforms & Equipment
$0.00
$83.33
$83.33
$362.11
$1,000.00
$637.89
$1,000.00
Books, Membership, Training -Water
$0.00
$83.33
$83.33
$50.00
$1,000.00
$950.00
$1,000.00
Depreciation Expense
$0.00
$5,833.00
$5,833.00
$0.00
$70,000.00
$70,000.00
$70,000.00
Renewal & Replacement Expense
$0.00
$1,333.00
$1,333.00
($965.00)
$16,000.00
$16,965.00
$16,000.00
Capital Outlay- Water
$0.00
$33,398.17
$33,398.17
$532,300.63
$400,778.00
($131,522.63)
$400,778.00
Total Other Expenses
$7,703.21
$57,197.68
$49,494.47
$655,525.03
$688,400.00
$32,874.97
$688,400.00
Total Expenditures
$73,709.66
$113,747.68
$40,038.02
$1,071,671.87
$1,367,000.00
$295,328.13
$1,367,000.00
Net Revenue (Deficit)
$150,943.73
$168.99
$150,774.74
($309,503.41)
$0.00
($309,503.41)
$0.00
NET SURPLUS/(DEFICIT)
$150,943.73
$168.99
$150,774.74
($309,503.41)
$0.00
($309,503.41)
$0.00
-10-
Town of Gulf Stream
Income Statement
Undergrounding Fund as of May 31, 2021
Current Month
YTD
Actual
Actual
Revenues
Non -Ad Velorem Taxes
Ad Valorem Taxes - Current
$0.00
$0.00
Early Payment Discount -Ad Valo
$0.00
$0.00
NAV Taxes - Fees
$0.00
$81.30
Total Non- Ad Velorem Taxes
$0.00
$81.30
Interest
Interest On Investment
$3.18
$119.13
$3.18
$119.13
Other
Assessment Revenues
$1,699.12
$283,741.47
Interest On Investment
$3.18
$119.13
Interest Revenue on Assessment
S22.73
$405.04
Admin Fee Revenue
$0.00
$0.00
Refund Prior Yr Expenditure
$0.00
$0.00
Miscellaneous Revenue
$0.00
$0.00
$1,725.03
$284,265.64
Total Revenues
$1,728.21
$284,466.07
Expenditures
All Expenses
GIS/Mapping
$0.00
$0.00
Engineering Fees
$0.00
$0.00
Prof Svcs - Design Survey Work
$0.00
$0.00
Prof Svcs - Project Management
$0.00
$0.00
Prof Svcs - Const Survey Work
$0.00
S0.00
Prof Svcs - Project Admin
$0.00
$1,800.00
Prof Svcs - Assessment Consult
$0.00
$0.00
Accounting and Auditing Fees- UG
$0.00
$30.00
Cont Svcs - FPL Fees
$0.00
$0.00
Cont Svcs - Street Light Syste
$0.00
S0.00
Cont Svcs - UG Construction
$0.00
$1,200.00
Town of Gulf Stream
Income Statement
Undergrounding Fund as of May 31, 2021
Current Month
YTD
Actual
Actual
Cont Svcs - Pre Const Landscap
$0.00
$0.00
Cont Svcs - Post Const Landsca
$0.00
$0.00
Cont Svcs - AT&T Fees
$0.00
$0.00
Cont Svcs - Comcast Fees
$0.00
$0.00
Legal Advertisement & Other
$0.00
$0.00
Discount
$0.00
$9,413.76
County Admin Fee
$17.22
$979.54
Misc. Expenses
$0.00
50.00
Debt Service - Principal
50.00
$252,917.09
Debt Service - Interest
$0.00
$16,239.84
Total Other Expenses
$17.22
$282,580.23
Total Expenditures
$17.22
$282,580.23
Net Revenue (Deficit)
$1,710.99
$1,885.84
NET SURPLUS/(DEFICIT)
$1,710.99
$1,885.84
-12-
Town of Gulf Stream
Income Statement
Penny Sales Tax Fund as of May 31, 2021
YTD
Actual
Budget
FY 2021 Budget
Variance
Revenues
Discretionary Infrastructure Tax
$46,168.42
$50,000.00
$50,000.00
($3,831.58)
Interest On Investment
$703.86
$800.00
$800.00
($96.14)
PST Balance Transfer In
$0.00
$0.00
$0.00
$0.00
Total Revenues
$46,872.28
$50,800.00
$50,800.00
($3,927.72)
Expenses
PST Fund Contingency - Miscellaneous
$0.00
$50,800.00
$50,800.00
$50,800.00
Infrastructure Capital Outlay
$0.00
$0.00
$0.00
$0.00
Total Expenses
$0.00
$50,800.00
$50,800.00
$50,800.00
BEGINNING FUND BALANCE
$98,564.53
$0.00
$0.00
$98,564.53
NET SURPLUS/(DEFICIT)
$46,872.28
$0.00
$0.00
$46,872.28
ENDING FUND BALANCE
$145,436.81
$0.00
$0.00
$145,436.81
-13-
TOWN OF GULF STREAM
WATER USAGE REPORT
Unaudited
As of May 31, 2021
TABLE OF CONTENTS
SECTION
PAGE(S)
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Gulf Stream Police Department
FLA. Monthly Activity Report
Edward K. Allen Chief of Police
From 5/1/2021 Through 5/31/2021
Activity
Count
ALARMS
13
ANIMAL COMPLAINT
1
ASSIST OTHER DEPARTMENT
17
DIRECTED PATROL
142
DISPATCH ERROR
2
FOUND PROPERTY
2
POLICE SERVICE
21
SUSPICIOUS INCIDENT
7
SUSPICIOUS VEHICLE
2
THEFT (GRAND)
0
THEFT (GRAND) MOTOR VEHICLE
0
THEFT (PETIT)
0
THEFT FROM MOTOR VEHICLE
0
TOWN ORDINANCE VIOLATION
36
TOWN ORDINANCE VIOLATION (DOG)
1
TRAFFIC COMPLAINT
5
TRAFFIC CONTACTS
119
��y F S T R Y ? , ,
G u l f S t r e a m P o l i c e D e p a r t m e n t
F L A . A c t i v i t y R e p o r t
F r o m 5 / 1 / 2 0 2 0 T h r o u g h 5 / 3 1 / 2 0 2 0
A c t i v i t y
C o u n t
A L A R M S
9
A S S I S T O T H E R D E P A R T M E N T
1 0
D I R E C T E D P A T R O L
1 2 8
I D E N I I T Y T H E F T / F R A U D
1
P O L I C E S E R V I C E
1 5
S U S P I C I O U S I N C I D E N T
2
S U S P I C I O U S P E R S O N
1
T O W N O R D I N A N C E V I O L A T I O N
0 0
T O W N O R D I N A N C E V I O L A T I O N ( D O G )
1
T R A F F I C C O M P L A I N T
7
T R E S P A S S I N G
1
T R A F F I C C O N T A C T S
1 6
P o l i c e s e l f - g e n e r a t e d a c t i v i t y i s l o w d u e t o t h e C o v i d - 1 9 P a n d e m i c . G e n e r a l c o n t a c t w i t h t h e
p u b l i c w a s r e d u c e d t h i s m o n t h a s w a s n e w c o n s t r u c t i o n a n d m a i n t e n a n c e w i t h i n t h e
c o m m u n i t y . T h i s r e s u l t e d i n t r a f f i c a n d o r d i n a n c e e n f o r c e m e n t b e i n g r e d u c e d t o p r i o r i t y
v i o l a t i o n s o n l y .
T h e r e d u c t i o n i n p u b l i c c o n t a c t , a l o n g w i t h t h e p r o p e r u s e o f p e r s o n a l p r o t e c t i o n
e q u i p m e n t a n d d i r e c t i v e s h a v e k e p t t h e P o l i c e D e p a r t m e n t C o v i d f r e e a n d t h e r e f o r e a b l e t o
p r o v i d e u n i n t e r r u p t e d s e r v i c e t o o u r c o m m u n i t y .
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Memo
To: Mayor and Town Commissioners
From: Trey Nazzaro, Esq
Re: Procurement of Electronic Smart Meter Installation
Date: June 3, 2021
At the May 14, 2021 Town Commission Meeting, the Commission authorized the
procurement of Electronic Smart Meters to upgrade water meters Town -wide. That
procurement was done in May to prevent a shortage of water meters for installation
this summer. This separate procurement is being done for installation of those water
meters.
The Town has identified National Metering Services, Inc. ("NMS") as a company
performing Electronic Smart Meter installation in areas throughout Florida at a very
reasonable price. The Town is utilizing 2 contracts between NMS and other local
Florida Governments (the City of Venice and Indian River County) that was recently
awarded (contract dated 2019) and competitively procured. The Town spoke to the
Indian River County Utility Finance Manager, Cindy Corrente, who was very pleased
with the pricing and performance of NMS. Mrs. Corrente indicated the County was
seeking to extend its relationship with NMS because the County was so satisfied with
NMS's performance. Due to the large number of meters installed under these
contracts, the Town is able to leverage the pricing of much larger government
agencies that benefit from economies of scale. The Town's smaller meters will be
installed using the per unit price from the City of Venice contract due to certain
differences in the installation of the Town's small meters and the County's small
meters. This procurement method has been verbally approved by the Palm Beach
County Office of the Inspector General.
RECOMMENDATIONS:
Motion to award a contract to National Metering Services, Inc. not to
exceed $29,000 for the installation of electronic smart meters.
TOWN OF GULF STREAM
AGREEMENT FOR WATER METER INSTALLATION SERVICES
THIS AGREEMENT FOR WATER METER INSTALLATION SERVICES
("Agreement") is entered into and effective this day of June, 2021 (the "Effective
Date"), by and between the TOWN OF GULF STREAM, a Florida municipal corporation with
offices located at 100 Sea Road, Gulf Stream, Florida 33483, organized and existing in accordance
with the laws of the State of Florida, hereinafter the "Town"; and National Metering Services, Inc.,
a New Jersey Corporation registered to do business in the State of Florida with offices located at
163 Schuyler Avenue, PO Box 491, Kearny, NJ, 07032, hereinafter the "Contractor" and
collectively with the Town, the "Parties".
WITNESSETH
The Town and the Contractor, in consideration of the mutual covenants contained herein
and for other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged by both Parties, hereby agree as follows:
1. SCOPE OF SERVICES: The Parties hereby agree to enter into this Agreement
whereby the Contractor shall provide water meter installation services pursuant to all applicable
statutory, licensing and Town code requirements. The Parties agree to enter into this Agreement
pursuant to the terms and conditions of the Indian River County water meter installation program
for meter installations sizes 1.5" & 2" and the Venice Beach water meter installation program for
meter installations sized 5/8, 3/4 & I", which are hereby fully incorporated into this Agreement
and attached hereto as Exhibit "A" (Indian River County Agreement) and Exhibit "B" (Venice
Beach Agreement ) (collectively, "Piggyback Agreements"). In accordance with the terms and
conditions of those Piggyback Agreements, the Parties further agree as follows: Contractor is
responsible to repair any damaged lines 3' (three feet) before or after the meter center line for leaks
reported within 30 (thirty) days of meter installation; Contractor is not responsible if pipes are
damaged from age (fluting) or pre-existing leaks; Contractor shall immediately repair and restore
water services should a line break at the time of installation; Town shall assist with customer
landscaping interfering with meter replacement; all spoils will be returned to the Town for disposal;
Contractor is responsible for site restoration; Contractor will provide electronic files and data entry,
customer service, customer notices (mailing) and posting of property after installation with
Page 1 of 7
flushing instructions; Town will provide to Contractor customer data not limited to name, address,
service address, meter size, and meter serial number; all meters being replaced shall be returned to
the Town for recycling.
2. COMPENSATION AND PAYMENT: In consideration for the above Scope of
Services, pricing shall be pursuant to the prices provided in the Piggyback Agreements found in
Exhibit "A" for 1.5" meters (Meter installation - $88.00 per unit; Meter installation Conversion
Union to Flange - $145.00 per unit) and 2" size meters (Meter installation - $105.00 per unit; Meter
installation Conversion Union to Flange - $160.00 per unit) and Exhibit `B" for 5/8, 3/4 & 1" size
meters (Meter Installation — $36 per unit). The Town is replacing approximately the following
quantity and size meters: 2 of the 5/8" size meters, 140 of the 1" size meters, 151 of the 1.5" size
meters, and 92 of the 2" size meters. After successful completion of and in consideration for the
above Scope of Services, the Town shall pay the Contractor a total amount not to exceed $29,000
in accordance with the aforementioned unit pricing rates. Payment shall be made net 30 days from
date of invoice.
3. NOTICE TO PROCEED; DURATION OF WORK: Within 45 (forty-five)
days of receipt of the Notice to Proceed, Contractor agrees to commence work and shall complete
all work under the Scope of Services within 60 (sixty) calendar days of commencement of work.
In accordance with Exhibit `B", time is of the essence in this Agreement, and the Town may retain
the sum of $100 (one hundred dollars) per day for each calendar day that the work remains
incomplete beyond the time limit, which sum shall represent the actual damage which the Town
will have sustained per day and not being a penalty but stipulated damages. Notice to Proceed
shall be emailed to President William Castle at wcastle@nmsnj.com with a copy to:
National Metering Services, Inc.
163 Schuyler Ave.
Kearney NJ, 07032
Attn: William Castle, President
4. INSURANCE: The Contractor shall provide proof of workman's compensation
insurance and liability insurance in such amounts as deemed sufficient by the Town and shall name
the Town as an "additional insured" on the liability portion of the insurance policy.
5. INDEMNIFICATION: The Contractor shall at all times indemnify, defend and
hold harmless the Town, its agents, servants, and employees, from and against any claim, demand
or cause of action of whatsoever kind or nature, arising out of error, omission, negligent act,
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conduct, or misconduct of the Contractor, its agents, servants, or employees in the performance of
services under this Agreement. Nothing contained in this provision shall be construed or
interpreted as consent by the Town to be sued, nor as a waiver of sovereign immunity beyond the
waiver provided in Section 768.28, Florida Statutes.
6. PUBLIC ENTITIES CRIMES ACT: As provided in Sections 287.132-133,
Florida Statutes, by entering into this Agreement or performing any work in furtherance hereof,
the Contractor certifies that it, its affiliates, suppliers, subcontractors and consultants who will
perform hereunder, have not been placed on the convicted vendor list maintained by the State of
Florida Department of Management Services within thirty-six (36) months immediately preceding
the date hereof. This notice is required by Section 287.133(3)(a), Florida Statutes.
7. INDEPENDENT CONTRACTOR: It is specifically understood that the
Contractor is an independent contractor and not an employee of the Town. Both the Town and the
Contractor agree that this Agreement is not a contract for employment and that no relationship of
employee —employer or principal —agent is or shall be created hereby, nor shall hereafter exist by
reason of the performance of the services herein provided.
8. INSPECTOR GENERAL: Pursuant to Sections 2-421-2-432 of the Palm
Beach County Code of Ordinances, the Office of the Inspector General has jurisdiction to
investigate municipal matters, review and audit municipal contracts and other transactions, and
make reports and recommendations to municipal governing bodies based on such audits, reviews,
or investigations. All parties doing business with the Town shall fully cooperate with the inspector
general in the exercise of the inspector general's functions, authority, and power. The inspector
general has the power to take sworn statements, require the production of records, and to audit,
monitor, investigate and inspect the activities of the Town, as well as contractors and lobbyists of
the Town in order to detect, deter, prevent, and eradicate fraud, waste, mismanagement,
misconduct, and abuses.
9. E-VERIFY ELIGIBILITY: The Contractor warrants and represents that it is in
compliance with Section 448.095, Florida Statutes, as may be amended. No later than January 1,
2021, the Contractor shall: (1) register with and use the E-Verify System (E-Verify.gov) to
electronically verify the employment eligibility of all newly hired workers; and (2) verify that all
of the Contractor's subconsultants performing the duties and obligations of this Agreement are
registered with and use the E-Verify System to electronically verify the employment eligibility of
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all newly hired workers. The Contractor shall obtain from each of its subconsultants an affidavit
stating that the subconsultant does not employ, contract with, or subcontract with an Unauthorized
Alien, as that term is defined in Section 448.095(1)(k), Florida Statutes, as may be amended. The
Contractor shall maintain a copy of any such affidavit from a subconsultant for, at a minimum, the
duration of the subcontract and any extension thereof. This provision shall not supersede any
provision of this Agreement which requires a longer retention period. The Town shall terminate
this Agreement if it has a good faith belief that the Contractor has knowingly violated Section
448.09(1), Florida Statutes, as may be amended. If the Contractor has a good faith belief that the
Contractor's subconsultant has knowingly violated Section 448.09(1), Florida Statutes, as may be
amended, the Town shall notify the Contractor to terminate its contract with the subconsultant and
the Contractor shall immediately terminate its contract with the subconsultant. In the event of such
contract termination, the Contractor shall be liable for any additional costs incurred by the Town
as a result of the termination.
10. SCRUTINIZED COMPANIES: For Contracts under $1 M, the Contractor
certifies that it is not on the Scrutinized Companies that Boycott Israel List created pursuant to
Section 215.4725, Florida Statutes, and that it is not engaged in a boycott of Israel. The Town
may terminate this Agreement at the Town's option if the Contractor is found to have submitted a
false certification as provided under Section 287.135(5), Florida Statutes, if the Contractor has
been placed on the Scrutinized Companies that Boycott Israel List created pursuant to Section
215.4725, Florida Statutes, or if Contractor is engaged in a boycott of Israel. For Contracts over
$1M, the Contractor certifies that it is not on the Scrutinized Companies with Activities in Sudan
List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or the
Scrutinized Companies that Boycott Israel List created pursuant to Section 215.4725, Florida
Statutes. The Contractor further certifies that it is not engaged in a boycott of Israel, and that it
does not have business operations in Cuba or Syria, as similarly provided in Section 287.135,
Florida Statutes. The Town may terminate this Agreement at the Town's option if the Contractor
is found to have submitted a false certification as provided under Section 287.135(5), Florida
Statutes or if the Contractor has been placed on one of the aforementioned lists created pursuant
to Section 215.4725, Florida Statutes. Additionally, the Town may terminate this Agreement at
the Town's option if the Contractor is engaged in a boycott of Israel or has been engaged in
business operations in Cuba or Syria, as defined in Section 287.135, Florida Statutes.
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11. ATTORNEY'S FEES: In the event a dispute arises concerning this Agreement,
the prevailing party shall be awarded attorney's fees, including fees on appeal.
12. FORCE MAJEURE: The Contractor shall not be considered in default by reason
of any failure in performance under this Agreement if such failure arises out of causes reasonably
beyond the control of the Contractor or its subcontractors and without their fault or negligence.
Such causes include, but are not limited to: acts of God; acts of war; natural or public health
emergencies; labor disputes; freight embargoes; and abnormally severe and unusual weather
conditions.
13. CHOICE OF LAW; VENUE: This Agreement shall be governed and construed
in accordance with the laws of the State of Florida, and venue shall be in Palm Beach County
should any dispute arise with regard to this Agreement.
14. AMENDMENTS AND ASSIGNMENTS: This Agreement, all Exhibits attached
hereto, and required insurance certificates constitute the entire Agreement between both Parties;
no modifications shall be made to this Agreement unless in writing, agreed to by both Parties, and
attached hereto as an addendum to this Agreement. The Contractor shall not transfer or assign the
provision of services called for in this Agreement without prior written consent of the Town.
15. PUBLIC RECORDS: In accordance with Section 119.0701, Florida Statutes, the
Contractor must keep and maintain this Agreement and any other records associated therewith and
that are associated with the performance of the work described in Scope of Services. Upon request
from the Town's custodian of public records, the Contractor must provide the Town with copies
of requested records, or allow such records to be inspected or copied, within a reasonable time in
accordance with access and cost requirements of Chapter 119, Florida Statutes. A Contractor who
fails to provide the public records to the Town, or fails to make them available for inspection or
copying, within a reasonable time may be subject to attorney's fees and costs pursuant to Section
119.0701, Florida Statutes, and other penalties under Section 119.10, Florida Statutes. Further,
the Contractor shall ensure that any exempt or confidential records associated with this Agreement
or associated with the provision of services contemplated herein are not disclosed except as
authorized by law for the duration of the Agreement term, and following completion of the
Agreement if the Contractor does not transfer the records to the Town. Finally, upon completion
of the Agreement, the Contractor shall transfer, at no cost to the Town, all public records in
possession of the Contractor, or keep and maintain public records required by the Town. If the
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Contractor transfers all public records to the Town upon completion of the Agreement, the
Contractor shall destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Contractor keeps and maintains public records
upon completion of the Agreement, the Contractor shall meet all applicable requirements for
retaining public records. Records that are stored electronically must be provided to the Town, upon
request from the Town's custodian of public records, in a format that is compatible with the
Town's information technology systems.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS CONTRACT, PLEASE CONTACT THE TOWN CLERK,
RECORDS CUSTODIAN FOR THE TOWN, AT (561) 276-51161, OR AT
rtaylorAp_ulf-stream.org, OR AT 100 SEA ROAD, GULF STREAM,
FLORIDA 33483.
16. HEADINGS: The headings contained in this Agreement are provided for
convenience only and shall not be considered in construing, interpreting or enforcing this
Agreement.
17. SEVERABILITY: The invalidity or unenforceability of any provision of this
Agreement shall not affect the validity or enforceability or any other provision of this
Agreement and this Agreement shall be construed and enforced in all respects as if the invalid
or unenforceable provision is not contained herein.
18. WAIVER: No waiver by the Town of any provision of this Agreement shall be
deemed to be a waiver of any other provisions hereof or of any subsequent breach by the
Contractor of the same, or any other provision or the enforcement hereof. The Town's consent
to or approval of any act requiring the Town's consent or approval of any act by the Contractor
shall not be deemed to render unnecessary the obtaining of the Town's consent to or approval
of any subsequent consent or approval of, whether or not similar to the act so consented or
approved.
19. ENTIRE AGREEMENT: This 7 (seven) page Agreement constitutes the entire
agreement between the parties; no modification shall be made to this Agreement unless such
Page 6 of 7
modification is in writing, agreed to by both parties and attached hereto as an addendum to this
Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
date and year first above written.
WITNESSES:
ATTEST:
Rita L. Taylor
Town Clerk
National Metering Services, Inc.
r"
By• am Castle, President
(Corporate Seal)
TOWN OF GULF STREAM
By: Scott W. Morgan, Mayor
(Seal)
Page 7 of 7
MEMORANDUM
TOWN OF GULF STREAM, FLORIDA
OFFICE OF THE TOWN CLERK
RrrA TAYLOR
DATE: 6-6-21
TO: Mayor & Commissioners
RE: Water Meter Installation Contract
This contract is a "Piggy -Back Contract", involving more than one
company. We have not included copies of those contracts due to there
being nearly 100 pages. These are the contracts with other towns. If
you would like to have those copies, please call me and we will have
them delivered to you. If this Piggyback contract is approved by the
Commission, all of these 100 pages will be a part of that official
contract.
Berea C
�a Designation of Voting Delegate & Alternate(s) to the
Palm Beach County League of Cities, Inc.
e of C1t�ey`
In accordance with Article Four of the Bylaws of the Palm Beach County League of Cities, Inc., as amended
January 25, 2017, the governing body of (City, Town, or Village name):
Town of Gulf Stream
Took the official action and designated the following voting delegate and alternate(s) to vote on behalf of the above
named municipality at any League of Cities general membership meeting, special general membership meeting
and/or function of the general membership. This designation applies ONLY to weighting voting items for the
General Membership.
Voting Delegate: Scott W. Morgan Email: smorgan@gulf-stream.org
Alternate(s): Thomas M. Stanley Email:
Alternate(s): Joan K. Orthwein
Email:
Alternate(s): Donna S. White Email:
Alternate(s): Paul A. Lyons Email:
Alternate(s): Gregory L. Dunham Email: gdunham@gulf-stream.org
Alternate(s):
Action taken this 11 day of June , 2021
Attest:
Email:
Mayor Signature
Clerk Signature (SEAL)
www.palmbeachcountyleagueofcities.org I rradcliffe@pbcgov.org
Tel. 561-355-4484 • Fax 561-355-6545
P.O. Box 1989, Gov. Center, West Palm Beach, FL 33402
Office: Governmental Center, 301 North Olive Ave., West Palm Beach, FL 33401