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HomeMy Public PortalAboutPond Parcel Planning -- 2022-06-15 MinutesTown of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MINUTES OF THE POND PROPERTY PLANNING COMMITTEE DATE. June 15, 2022 TIME: 4PM PLACE: Remote Participation Office of: Select Board Town Administrator MEMBER PARTICIPANTS: Kari Hoffmann, Chris Williams, Jan Crocker, Katie Gregoire, Doug Wilcock, Donna Kalinick-Assistant Town Administrator, Elizabeth Taylor, Steve Ferris, Brandon Rice, Cindy Bingham. LIAISONS: Bill Henchy, Amy Henderson, Brandon Rice, Melissa Lowe ABSENT: Cynthia Baron, Paul Ruchinskas Call to Order, Declaration of a Quorum, Meeting Participation Statement, and Recording Statement: Donna Kalinick called the meeting to order at 4:03pm, read the meeting and recording statements and declared a quorum. All members present were announced. Introduction of new Select Board member, Cindy Bingham: Ms. Kalinick reviewed that the during the creation of the charges and the makeup of the committees, the Select Board had decided that the Select Board Chair would not serve on either committee. Since the Select Board reorganized, there is a new Chair, Dave Whitney and Cindy Bingham has been appointed to take his place on the Pond Parcel Planning Committee. Election of Officers: Ms. Kalinick provided a quick overview of the positions that need to be elected, Chair, Vice Chair and Clerk. Elizabeth Taylor nominated Doug Wilcock as Chair. Second by Chris Williams. Doug Wilcock accepted the nomination of Chair. A roll call vote was taken. E. Taylor -yes, C. Williams -yes, J. Crocker- yes, K. yes, S. S. Ferris -yes, K. Gregoire -yes. The Committee vote was &Yes, 0 -No. Elizabeth Taylor nominated Cindy Baron for Vice Chair. Second by Steve Ferris. Kari Hoffmann nominated Steve Ferris for Vice Chair. Second by Cindy Bingham. Ms. Kalinick suggested to hold off on the Vice Chair and Clerk positions until Cindy Baron is present to accept or deny the nomination. Kari Hoffmann moved to hold the nominations for Vice Chair and Clerk until the next meeting. Second by Cindy Bingham. A roll call vote was taken. C. Williams -yes, J. Crocker- yes, K. Hoffmann- yes, S. Ferris -yes, K. Gregoire -yes, C. Bingham -yes, E. Taylor -yes, Chair D. Wilcock- yes. The Committee vote was S -Yes, 0 -No. Public Announcements and Comments: None PPPC 06.15.22 www.brewster-ma.gov Page 1 of 4 °'0aE'"Sr"%, Town of Brewster �! e u a ll0 40 tC Oi Fa ; 2198'Main Street 3 a = Brewster, MA 026314898 ° Phone: (508) 896-3701 Fax: (508) 896-8089 'y0p // F RPOR� 9 \ \ Seo \\�� /////11.,18' t B, \ e0,. Q\\\\\\\ Follow up Discussion form Site Visits: Members took turns commenting on the recent site visits, some of the topics included: Office of: Select Board Town Administrator • Property is currently in much of an undeveloped state, there is a lot of work ahead for the committee. • Financial options, in which Ms. Kalinick noted that in the scope of services the result of the process will be a creation of plans and preliminary financial information. Ultimately any decisions will need Town Meeting approval. Both committees will have to receive additional allocations for any plans that are approved to move forward. • Public input will be important throughout the process. • Eye opening to go with the group, questions came up during the site visit about parking, infrastructure, and recreational uses, lots to discuss in future meetings. • Committee will be tasked in balancing the beauty of the environment with public access without loosing the essence of the parcel. • The current property manager is a wealth of knowledge that the committee will rely on throughout their meetings. • Committee will need to educate the public about the pond property and what the relationship with Mass Audubon and other groups will look like as the committee progresses. Update on Plans for Technical Assistance: Ms. Kalinick provided an update: The Town had hired Reed Hildebrand to help write the scope of work and the project brief for the request for interest to hire a consultant, who will assist through this process. This requires a unique skillset. The same consultant will be assisting with both parcels. In the packet is the final project brief and the proposed scope of work, this was sent to selected firms on June 6. There will be a walk through with the consultant to familiarize themselves with the property; there will also be a time frame where they can ask questions, ultimately, the Town will accept proposals in mid-July. Once the proposals are accepted, the Town will have a review team, consisting of Peter Lombardi, Donna Kalinick, the Director of Public Works, Director of Natural Resources, the Chair of both parcel committees and the Select Board Chair. The Town hopes to have a team under contract by August 15, 2022. Ms. Kalinick noted that there will be several phases and types of work that needs to be done, including, maps, zoning around the parcel, regulatory constraints, overlays of different districts, looking at access and circulation. All of this type of data driven work needs to be done and presented to the committees before the future of the parcel can be determined. In the scope of services, there is also the potential to look at if appropriately scaled housing can be considered on any part of the parcel. To begin both committees will work together for community input, then they will have separate community forums that are specific to each parcel. There will be quarterly meetings between the committees. Ms. Kalinick commented that the project brief captures the spirit of what the Sea Camps was and what it could potentially be in this community, very much based on the planning documents already in place, Vision PPPC 06.15.22 www.brewster-ma.gov Page 2 of 4 Town of • •: Main Street it, A+i Brewster,026314898 • i%�`� d.a.n . $ih� _ • • 1 • 89&3701 Faxe (508) 89&8089 Office of. electBoard Town Administrator Plan, the Local Comprehensive Plan, V Space and Recreation Plan, Coastal Management plan, and Housing Production Plan. At the next meeting, the Committee charge will be reviewed in conjunction with the scope of work. The committees will be provided a full package of all the information, so they can consider all the pieces together for the property. In the packet, page 24 reviews a timeline. Update on Short -Term Public Access Plans for Resident Beach: Ms. Kalinick informed the committee that the Town is still on track to open First Light Beach on July 1. Hoping to have a ribbon cutting on June 30, more information to follow. Since this is a resident only beach, a policy was created to govern the beach, this is included in the packet for review. Initial Discussion on Potential Short -Term Uses for Pond Parcel: Ms. Kalinick expressed that this discussion is to start to think about ways we can get the public more familiar with the parcel, can include interim access (walks/hikes) and video footage. Need to keep in mind that there is not much parking on site. In providing some short-term access, it forces the committee to consider some issues that will ultimately need to be completed down the line. Testing how short-term access works, informs decisions in the future. The Town continues to work with our insurance provider on short term access considerations. Members provided some initial thoughts and suggestions to the committee. • Melissa Lowe- would like to have a brainstorm session about the needs and how to introduce the parcel to residents, one option could be through co-sponsored walks. o Melissa will work with Bill Henchy and Amy Henderson and will present ideas to the committee at the next meeting. • Parking ideas were discussed, including "turnouts" and small parking areas, things to keep people off the roadway. • Elizabeth Taylor noted that any time there are wetlands there is a possibility of native American occupation of the area, may have to go through Mass Historic for any work completed. • Bill Henchy mentioned that there was archeological work around Town for the Museum of Natural Historythere may be information in their files that may be helpful. Ms. Kalinick noted this mayb ,e part of the discovery work as well. • Katie Gregoire offered to help create a video tour of the property. This can be a resource for the discovery period as well as people are curious about the property. o Katie will work with Jan Crocker and Kari Hoffmann and provide a presentation at the next meeting. In regard to public access, Ms. Kalinick noted that effort it took to coordinate both the tours of the Bay property and the resident only beach, at this time the Town does not have the capacity to offer public access on both properties. PPPC 06.15.22 www.brewster-ma.gov Page 3 of 4 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Discuss Upcoming Meeting Schedule &Format: The Select Board has voted to allow committees to meet in three formats, fully virtually, hybrid option, or in- person (no in person public participation) until July 15. If legislation is not put in place, a quorum of members will have to be physically present for meetings, the public would be allowed both in person and virtually and the Chair would have to be physically present to Chair the meeting. We expect legislation to be passed for an extension of the Open Meeting Law provisions, any changes will be communicated to all boards and committee chairs. Discuss Future Agenda Items: The following items will be included on future agenda items: Committee charge, Beach access, creation of a video, short-term planning, possible public tours, and update on technical assistance. Approval of Minutes from April 20 and May 18, 2022 April 20th, 2022—two small corrections pointed out. Chris Williams moved to approve the minutes from April 201h, 2022. Second by Katie Gregoire. A roll call vote was taken. C. Williams -yes, J. Crocker- yes, K. Hoffmann- yes, S. Ferris -yes, K. Gregoire -yes, E. Taylor -yes C. Bingham -abstain, Chair D. Wilcock- yes. The Committee vote was 7 -Yes, 0 -No, 1 -ABS. May 18, 2022 -one small correction. Chris Williams moved to approve the minutes from May 18th, 2022. Second by Kari Hoffmann. A roll call vote was taken. C. Williams -yes, J. Crocker- yes, K. Hoffmann- yes, S. Ferris -yes, C. Bingham -abstain, K. Gregoire -yes, E. Taylor -abstain, Chair D. Wilcock- yes. The Committee vote was &Yes, 0 -No, 2 -ABS. Matters Not Reasonably Anticipated by the Chair: None Next Meetings: July 20, 2022, at 4pm Adjournment Cindy Bingham moved to adjourned at 5:19pm, seconded by member Jan Crocker. A roll call vote was taken. C. Williams -yes, J. Crocker- yes, K. Hoffmann- yes, S. Ferris -yes, C. Bingham -yes, K. Gregoire -yes, E. Taylor - yes, Chair D. Wilcock- yes. The Committee vote was &Yes, 0 -No. Respectfully submitted by Erika Mawn, Executive Assistant to Town Administration Approved on: August 17, 2022 Accompanying Documents in the Public Packet: Agenda, Resignation and Appointment, Update on Comprehensive Planning Process, First Light Beach Policy, Meeting minutes. PPPC 06.15.22 www.brewster-ma.gov Page 4 of 4