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Home My Public Portal AboutGolf Commission Packet 08.23.22MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: Remote Participation Only Date: August 23, 2022 Time: 4:00 PM ctEWs 9f; — !if lit .' tj C IEs 114411117, Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in -person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.i.ov), or Video recording (tv.brewster-ma.ov_. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our posted agenda. Meetings may be joined by: 1. Phone: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 881 4407 8985 Passcode: 049087 To request to speak: Press *9 and wait to be recognized. 2. Zoom Webinar: https://us02web.zoom.us/j/88144078985?pwd=M05KOnNsR1RQT2FzZEpkSFZDWU VO Zz09 Passcode: 049087 To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized. AGENDA • Call to Order • Declaration of a Quorum • Public Comment • Financial Planning Process/Overview and Timing (P. Lombardi) • Continuation of Development of Golf Commission Calendar 8KeN,r+ Jay Packett Director of Operations Colin Walsh Course Superintendent Golf Commission Anne O'Connell Chair Andrea Johnson Vice Chair Rob David John Kissida Wyn Morton Jeff Odell David Valcourt The Captains Golf Course 1000 Freemans Way Brewster, MA 02631 (508) 896-1716 www.CaptainsGolfCourse.com • Course Operations Questions and Concerns • Cart Path #8 Port • Questions and Comments from Associations and Liaisons • Future Agenda Items and Meetings • Matters not anticipated by the Chair • Adjourn Date Posted: Date Revised: Received by Town Clerk: 8/3/22 To: Golf Commission Cc: Donna Kalinick; Jay Packett; Mimi Bernardo; David Whitney Thanks for this additional context, Anne — setting a clear timeline for everyone involved will definitely help. This is what I broadly envision: • August — update 10 year capital plan • September — finalize capital requests for Fall STM • October — build 5 year Golf operating budget forecast (update in subsequent years) • November & December — develop new (fixed) tee time allocation policy & 2023 (and anticipated 2024?) fee/rate structure recommendations, taking projected expense/revenue impacts into account to ensure anticipated surplus is reasonable but conservative (use transfer to capital stabilization to right size) • December/January — Select Board votes on recommended tee time allocation & fees • December & January - FY24 Golf operating budget is developed • February & March — FY24 budget and Spring 2023 capital requests for Spring ATM are finalized Peter Lombardi Town Administrator Daily Fee Player Rates Annual Fee Player Rates Miscellaneous Fees (Carts/Driving Range/Rental Clubs) Golf Commission Calendar Draft Must be approved by Golf Commission and then Select Board no later than 12/31 GC Town Hall SB GC 'Town Hall SB Must be approved by Golf Commission and then Select Board no later than 1/31 Should be presented to SB with rate recommendations ,GC Town Hall SB Annual FY Budget Based on anticipated Town Hall schedule GC Town Hall SB/Fin Com Tee Time Allocation Ratio Process and frequency needs to be discussed GC SB 10 Year Capital Plan Membership Targets; Balance between Resident and NR GC SB Annual Town Meeting/Non-Financial Articles Special Town Meeting/Non-Financial Articles ,Q3 Process needs to be discussed Late Q1/early Q2 Late Q3/early Q4 Commission Reorganization Commission Meetings Swim Lane Assignment Review Town of Brewster Annual Rpt Off -Season Memberships Golf Course Events Calendar Annual Review of Website Solar Project Updates State of the Captains Communication Special Golf Course Events No Show/Member Shut -out Assessment Status Update Capital Plan Reporting on progress of major Capital Projects 1st Meeting in July 1 2nd and 4th Tuesday of month as needed and with exceptions July and January Q1 Determination must be made prior to Labor Day Review and approval of known events - November. Additions approved on an 'as needed' basis Must be done prior to start of season TBD Prior to start of golf season with tie-in to new rates, (if any) and upcoming plans As scheduled TBD Semi-annually Monthly while project is in process