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HomeMy Public PortalAboutResolution No. 24 - 023 - Resolution establishing a lump-sum bonus payment policy pursuant to section 215.425 Florida StatutesSponsored by: Vice Mayor Ervin RESOLUTION NO. 24-023 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, ESTABLISHING A LUMP -SUM BONUS PAYMENT POLICY PURSUANT TO SECTION 215.425, FLORIDA STATUTES; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Section 215.425, Florida Statutes prohibits extra compensation being made to any officer, agent, employee, or contractor after the service has been rendered unless implemented through a lump sum bonus payment policy; and WHEREAS, Section 215.425, Florida Statutes specifically requires that the award of a bonus must be based on actual work performance and pursuant to standards and an evaluation process; and WHEREAS, any policy designed to implement a lump sum bonus payment policy must: (a) base the award of a bonus on work performance; (b) describe the performance standards and evaluation process by which a bonus will be awarded; (c) notify all employees of the policy, ordinance, rule, or resolution before the beginning of the evaluation period on which a bonus will be based; and (d) consider all employees for the bonus; and WHEREAS, as an incentive for City of Opa-Locka staff's dedication, the City Commission of the City of Opa-Locka ("City") will provide a one-time merit bonus payment in the amount of Two Hundred Fifty Dollars ($250.00) per employee, in accordance with Section 215.425, Florida Statutes; and WHEREAS, full-time and part-time employees will be considered to receive the bonus payment; and WHEREAS, to be eligible, the employee will need to demonstrate satisfactory performance consistent with the criteria set forth in Exhibit "A" attached hereto following the passage of this Resolution; and WHEREAS, after passage of this Resolution and before the beginning of the evaluation period from March 1St to May 31st, the city administration must notify all employees of this Resolution and describe the performance standards and evaluation process; and WHEREAS, there are currently One Hundred Thirty -Six (136) full-time employees and Twenty -Two (22) part-time employees onboard. If all employees qualify for this bonus, this will add approximately Fifty -One Thousand Dollars Resolution No. 24-023 ($51,000.00) of compensation expense, including wages, FICA / Medicare and retirement. It will also add approximately another Four Thousand, Seven Hundred Dollars ($4,700.00) to the Workers Compensation Audit to be completed next fall. This additional expense will either be covered by vacancy savings in each division, if available or otherwise will be addressed in the next budget amendment; and WHEREAS, following notice to all employees, the evaluation must be completed and submitted to the Interim City Manager for review and final determination. This will be a one-time bonus and is not intended to increase an employee's regular salary; and WHEREAS, the City Commission of the City of Opa-Locka finds that it is in the best interest of the City and its residents to authorize the Interim City Manager to provide a one-time merit bonus, in the amount of Two Hundred Fifty Dollars ($250.00) per employe, to City employees who demonstrate performance based on the criteria provided in Exhibit "A" attached hereto. The bonus shall in no way consider any past performance evaluations. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA: SECTION 1. RECITALS ADOPTED. The recitals to the preamble herein are incorporated by reference. SECTION 2. AUTHORIZATION The City Commission of the City of Opa-Locka hereby authorizes the City Interim Manager to provide a one-time merit bonus, in the amount of Two Hundred Fifty Dollars ($250.00), for City employees who meet the criteria set forth in Exhibit "A" attached hereto. SECTION 3. SCRIVENER'S ERRORS. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors, which do not affect the intent of this Resolution may be authorized by the Interim City Manager, following review by the City Attorney, without need of public hearing, by filing a corrected copy of same with the City Clerk. SECTION 4. EFFECTIVE DATE This Resolution shall take effect upon the adoption and is subject to the approval of the Governor or Governor's Designee. PASSED and ADOPTED this 15th day of February, 2024. 2 Resolution No. 24-023 Burnadette Norris - ylor Jr., Mayor TEST: nna Flores, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: I }s eeks, i'.A. City Attorney Moved by: Commissioner Bass Seconded by: Vice Mayor Ervin VOTE: 3-0 Commissioner Bass YES Commissioner Kelley ABSENT Commissioner Williams ABSENT Vice Mayor Ervin YES Mayor Taylor YES 3 DocuSign Envelope ID: 096CDFC7-0718-458C-8A8E-AAFOCOE060FE City of Opa-Locka Agenda Cover Memo DocuSlgned by: City Manager: Darvin E. Williams CM Signature: I�'� .:,1- , C46C67C1E8DE492... Commission Meeting Date: 02.14.2024 Item Type: (EnterXin box) Resolution Ordinance Other X Fiscal Impact: (EnterX in box) Yes No Ordinance Reading: (EnterXin box) 1st Reading 2"d Reading X Public Hearing: (EnterXin box) Yes No Yes No X X Funding Source: Account#: 35- 535640 Enterprise Fund (Enter Fund & Dept) Seethe Financial Impact Section Advertising Requirement: (EnterXin box) Yes No X Contract/P.O. Required: (EnterXin box) Yes No RFP/RFQ/Bid#: Piggyback X Strategic Plan Related (EnterXin box) Yes No Strategic Plan Priority Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Area: N Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X MI NI • • Sponsor Name Vice Mayor Ervin Department: City Commission Short Title: A resolution of the City Commission of the City of Opa-locka authorizing the City Manager to provide a one- time merit bonus in the amount of $250 per employe to City employees who demonstrate satisfaction performance on their annual evaluation. Staff Summary: As an incentive for City staffs dedication, the City Commission will provide a one-time merit bonus payment in the amount of $250 per employee. Full-time and part-time employees will be considered to receive the bonus payment. To be eligible, the employee will need to demonstrate satisfactory performance on their annual evaluation. The evaluation must be completed and submitted to the City Manager for review and final determination. This will be a one-time bonus and is not intended to increase an employee's regular salary. DocuSign Envelope ID: 096CDFC7-0718-458C-8A8E-AAFOCOE060FE Upon passage and before the beginning of the evaluation period, City Administration must notify all employees of this resolution and describe the performance standards and evaluation process. Financial Impact: There are currently 136 full-time employees and 22 part-time employees onboard. If all employees qualify for this bonus, this will add approximately $51,000 of compensation expense, including wages, FICA / Medicare and retirement. It will also add another approximately $4,700 to the Workers Compensation Audit to be completed next fall. This additional expense will either be covered by vacancy savings in each division if available or otherwise will be addressed in the next budget amendment. I Proposed Action: Staff recommends the City Commission authorize the City Manager to provide a one-time merit bonus in the amount of $250 to each City employee who demonstrate satisfaction on their performance evaluation. J Attachment: EXHIBIT "A" LUMP SUM BONUS PAYMENT POLICY SECTION I. DEFINITIONS (a) City Manager means a person or persons designated by the governing authority to serve as the City Manager for the City of Opa-Locka. (b) Employee means all City of Opa-Locka employees. SECTION II. EMPLOYEE BONUS: PERFORMANCE STANDARDS AND EVALUATION PROCESS Bonus Funds At any one time during a calendar year, the City Commission of the City of Opa- Locka shall review its financial situation and determine if funds are available for the distribution to city employees. Said determination shall be made after a recommendation from the City Manager. The amount of any bonuses may vary from year to year, depending upon the financial situation of the City and at its sole discretion. There may be no bonuses if circumstances do not warrant that bonuses be awarded. Eligibility All employees of the City shall be eligible for consideration for a bonus unless disallowed by any collective bargaining agreement for employees who are members of a collective bargaining unit, if applicable. Qualifications For the purpose of determining employees who may be awarded a bonus, the following work performance factors shall be considered: a) Positive Attitude b) Sustained Attendance and Punctuality c) Teamwork d) Demonstrated Leadership e) Demonstrated Loyalty to the Job f) Productivity (completes tasks efficiently) g) Self -Motivation h) Skills (speed, accuracy, quality of work) i) Professionalism j) Inter -personal Skills k) Self -Improvement and Professional Development over past year. 1) No more than one Action Form/ Corrective Action within last 6 months of start of evaluation period for bonus. Evaluation Period Notice for the first evaluation period after the initial passage of this resolution shall take place on February 16th, 2024. The evaluation period shall run from March 1st through May 31st . The City Manager shall conduct a review of all the city employees, meet with supervisors, where applicable, and evaluate each employee's work performance. In no way shall past evaluations be used. Based on the previous listed qualifications the City Manager shall provide his/her report to the Human Resources Department for each eligible employee as to whether that employee should or should not receive a bonus and the specific amount up to a maximum of $250.00 per individual. The determination as to whether the Interim City Manager is to receive a bonus shall remain within the sole discretion of the City Commission. SECTION III. NOTIFICATION OF BONUSES All employees shall receive notification of the opportunity to receive a bonus along with the criteria for a bonus upon passage of a bonus resolution. The bonus notification and criteria shall be posted in a visible location that is likely to be seen by employees and other appropriate notices shall also be shared with all employees. All employees shall receive notification of qualification for a bonus at the end of the evaluation period on which the bonus will be based.