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HomeMy Public PortalAboutVPC 07/5/22 Meeting Packet Town of Brewster Vision Planning Committee 2198 Main St., Brewster, MA 02631 brewplan@brewster-ma.gov (508) 896-3701 MEETING AGENDA 2198 Main Street, Room A Tuesday, July 5, 2022 at 3:30 PM Pursuant to Chapter 20 of the Acts of 2021, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. Members of the public who wish to access the meeting may do so in the following manner: Meetings may be joined by: 1. Phone: Call (929) 436-2866 or (301) 715-8592. Zoom Meeting ID: 819 3038 8203 and Passcode 317154 To request to speak: Press *9 and wait to be recognized. 2. Zoom Webinar: https://us02web.zoom.us/j/81930388203?pwd=VHEvUURMM1ZFdUJNREJIbEN3SFdOZz09 and enter Passcode 317154 To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to be recognized. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Vision Planning Committee Hal Minis Chair Sharon Tennstedt Vice Chair Amanda Bebrin Andi Genser Patricia Hess Suzanne Kenney Fran Schofield Town Planner Jon Idman Admistrative Assistant Ellen Murphy Select Board Liaison Kari Hoffman Finance Committee Liaison Honey Pivirotto 1. Call to Order 2. Declaration of a Quorum 3. Meeting Participation Statement 4. Review and Approval of June 6th meeting minutes 5. Discuss staff review of action plan, approve revisions 6. Review Tighe & Bond LCP timeline 7. Discuss on LCP format 8. Communication Update a) Discuss Community Engagement next steps 9. Update on Sea Camps Planning 10. Items for next agenda 11. Review Action items from June 6th meeting 12. Next Meeting: Monday July 18th 13. Matters Not Reasonably Anticipated by the Chair 14. Adjournment Date Posted: Date Revised: Received by Town Clerk: 6/28/2022 Page 1 of 3 TOWN OF BREWSTER VISION PLANNING COMMITTEE MEETING MINUTES Monday, June 6, 2022, at 3:30PM Hybrid Meeting Hal Minis, Chair, convened the Brewster Vision Planning Committee via remote participation with members: Sharon Tennstedt, Vice Chair, Amanda Bebrin, Suzanne Kenney, and Patricia Hess were present. Fran Schofield, and Andi Gesner were absent. A quorum was determined. Also present: Kari Hoffmann, Jon Idman and Ellen Murphy The Chair read the Recording or Taping Notification: This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. To submit public comment or questions to the Vision Planning Committee, please email: brewplan@brewster-ma.gov. Review and Approval of May 16th meeting minutes: Sharon made a motion to approve the May 16th meeting minutes, Suzanne seconded the motion, a roll call was taken, and the May 16th meeting minutes were approved unanimously. Review, finalize and approve Building Block recommendations/actions: Hal asked the Committee to review the Building Block recommendations and provide any final comments. He started with the order in which the Building Blocks are listed in the document provided in the meeting packet. He indicated there have been wording changes to the actions, but no substance has been changed in the recommendations/actions. He stepped through the purposes and actions for each of the Building Blocks. Community Character Purpose 3 bullets were re-aligned. There were no other comments or edits. Open Space No changes. Housing Hal indicated on Purpose 1, the last bullet a minor change was made which corresponds to the question in the survey. There were no other comments or edits. Local Economy Jon informed the Committee of a discussion he had with a resident recently regarding expanding cultural arts in the Town, particularly dance. Since Brewster is tied to its culture and arts, he asked the Committee if there should be more reference to culture and arts at the purpose level. The Committee agreed purpose 2 will be rewritten to include a reference to cultural arts. There were no other comments or edits. Coastal Management No changes Water Resources No changes Governance A minor typo was corrected. There were no other comments or edits. Community Infrastructure Suzanne questioned the action under purpose 3, which implies it is for youth only. Hal stated it was not only youth it was including youth. Kari also commented the action may be too exclusive since there are other areas of Town that provide recreational opportunities. Hal indicated the action is pointing to a particular action and one that the Town has already started. He also informed the Committee that the overarching Page 2 of 3 goal speaks to the Sea Camps. He stated that these actions do not stop the Town from doing other activities, these listed are the priorities that will be implemented in the next 5 years. Jon agreed and highlighted the Drummer Boy Master Plan reference is something the Town is implementing but it is not excluding other activities in the Town. Hal informed the Committee the Drummer Boy plan is referenced in the Vision Plan and Town Administration agrees on referencing actions that are underway. Patricia questioned the reference to a “Green Economy” in the goal. She asked if the term was still being used. The Committee agreed to change the wording to match the Local Economy goal eliminating the reference to “Green Economy”. Solid Waste Management No changes Climate Mitigation Jon suggested the goal reference “greenhouse gas reduction goals. The Committee agreed and will update the goal. Jon also suggested Adaptation be added to the title of the Building Block to represent the growing effects associated with climate changes. Hal asked Sharon Rooney what the title of this Building Block is for the Cape Cod Commission. Sharon informed the Committee that the Cape Cod Commission reviewed the goals and determined they were aligned with the regional policy plan goals. Hal indicated that the Coastal Management goal references resiliency. Amanda suggested the goal be expanded to include adaptation because the actions are speaking to adaptation. It was decided by the Committee to included adaptation in the title of the Building Block. There were no additional comments or edits. Hal made a motion to approve the draft action plan, Amanda seconded, a vote was taken, and the draft action plan was unanimously approved. Discuss action plan review with Town staff Hal asked the Committee if they reviewed the schedule for the action plan review with Town staff which was included in the meeting packet. Patricia expressed a concern that Paul Wallace was not listed on the Local Economy team. Hal informed the Committee Paul Wallace has resigned as a committee member. Either Hal or Sharon will team up with Patricia for the Local Economy discussion with Town Staff. Hal referred to the instructions for the meetings, highlighting both for Town staff and VPC members. He stepped through the process, providing suggestions, and asked if there were any comments or questions on how to facilitate the meetings. Amanda highlighted a typo in the instructions. Jon suggested to frame the action in a way that evaluates the feasibility of implementing the action. Sharon asked how Jon will participate. Jon will attend the sessions and provide comments. Sharon Rooney will also attend the sessions. Hal informed the Committee the participant packets will include the updated draft actions by Building Block, the relevant summary paper, the guidance document, and the schedule. Ellen will send out to participants on Tuesday, June 7th. Hal and Sharon with update the documents and send to Ellen for distribution. Update on Summary Papers The summary papers will be put on the Town Website after the Town Staff sessions. Update on LCP roadmap and status report on Tighe and Bond tasks: Sharon Rooney informed the Committee they are on track in terms of the timeline. Discussion on LCP format Sharon Rooney stepped through the outline of the draft LCP and samples of possible layouts for the report. She started with report samples highlighting size, fonts, foldouts for large photos and maps and different report layouts. She also discussed bindings that are offered. Sharon went on the discuss the outline for the draft LCP, highlighting certain sections and the content. Sharon Rooney stated the primary need from the Committee would be the Public Engagement section. She asked the Committee if they wanted to include performance measures. Hal suggested an annual monitoring report documenting progress would be more useful than performance measures. Jon suggested metrics could be helpful depending on how general the action. The Committee briefly discussed how to track progress and goal achievement. Sharon Rooney requested any photos that could be included for the LCP. Page 3 of 3 Communication – review current and future actions: Hal referred to the Letter of Support for the Sea Camps planning effort. A copy of the submitted grant letter was included in the meeting packet. Hal will be presenting the VPC update to the Select Board this evening. Update on Sea Camps Planning: Amanda and Hal have not had a Sea Camps meeting since the last VPC meeting but will have an update at the July VPC meeting. Items for next agenda: a)Review of the draft actions for all Building Blocks from the June 13 & 14 workshops with Town Staff, focusing on the final action plan b)Discuss the format of the LCP. Sharon will send physical copies to the Planning office for review and a draft outline for the LCP, indicating where maps and photos will be displayed. Review Action Items from May 16th meeting: Patricia informed the Committee that the action items have been covered. Next Meeting: Monday, June 27th Room A person to person for Committee members Matters Not Reasonably Anticipated by the Chair: None Suzanne made a motion to adjourn the meeting, Sue seconded the motion, the meeting was unanimously adjourned at 5:05 pm. Draft Outline for Brewster LCP - 6/28/22 Executive Summary (if desired) Section 1 Brewster’s Vision Section 2 Community Goals and Purposes (organized by Natural; Built; Community Systems) Natural Systems – Water Resources, Open Space Built Systems – Community Character, Coastal Management, Community Infrastructure, Waste Management, Climate Mitigation Community Systems – Local Economy, Housing, Governance Section 3 Community Engagement in the LCP Public Engagement CCC Involvement Participation by other Towns? Section 4 Existing Community Assets, Issues, and Needs (organized by Systems) Land Use -overarching element Natural Systems – Water Resources, Open Space Built Systems – Community Character, Coastal Management, Community Infrastructure, Waste Management, Climate Mitigation Community Systems – Local Economy, Housing, Governance Section 5 Capital Facilities Plan Section 6 Housing Production Plan Summary Section 7 Strategies and Actions Proposed Actions (organized by Systems as noted above) Implementation Schedule (include Capital Facilities, non-municipal (private) infrastructure, if any, housing advancement scheduled, meeting schedule to update CCC staff on implementation Section 8 Supporting Plans and Policies Section 9 Performance Monitoring (if applicable) Actions VPC Meeting June 6 2022 Actions Responsibility Time Send out packet for meeting and revise actions Ellen, Hal, Sharon T Done Think about pictures for LCP All June 27 Send out LCP formats and examples and indicate where maps may be used; hardcopy to planning office so can be reviewed by VPC team Sharon R June 27 Next Meeting All June 27