HomeMy Public PortalAboutVPC 07/5/22 Meeting Packet
Town of Brewster
Vision Planning Committee
2198 Main St., Brewster, MA 02631
brewplan@brewster-ma.gov
(508) 896-3701
MEETING AGENDA
2198 Main Street, Room A
Tuesday, July 5, 2022 at 3:30 PM
Pursuant to Chapter 20 of the Acts of 2021, this meeting will be conducted in person and via remote means, in accordance
with applicable law. This means that members of the public body may access this meeting in person, or via virtual means.
In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public
body may attend remotely. No in-person attendance of members of the public will be permitted, and public participation
in any public hearing conducted during this meeting shall be by remote means only.
Members of the public who wish to access the meeting may do so in the following manner:
Meetings may be joined by:
1. Phone: Call (929) 436-2866 or (301) 715-8592. Zoom Meeting ID: 819 3038 8203 and Passcode 317154
To request to speak: Press *9 and wait to be recognized.
2. Zoom Webinar: https://us02web.zoom.us/j/81930388203?pwd=VHEvUURMM1ZFdUJNREJIbEN3SFdOZz09 and enter Passcode 317154
To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then wait to
be recognized.
Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel
18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov).
Vision Planning
Committee
Hal Minis
Chair
Sharon Tennstedt
Vice Chair
Amanda Bebrin
Andi Genser
Patricia Hess
Suzanne Kenney
Fran Schofield
Town Planner
Jon Idman
Admistrative
Assistant
Ellen Murphy
Select Board
Liaison
Kari Hoffman
Finance Committee
Liaison
Honey Pivirotto
1. Call to Order
2. Declaration of a Quorum
3. Meeting Participation Statement
4. Review and Approval of June 6th meeting minutes
5. Discuss staff review of action plan, approve revisions
6. Review Tighe & Bond LCP timeline
7. Discuss on LCP format
8. Communication Update
a) Discuss Community Engagement next steps
9. Update on Sea Camps Planning
10. Items for next agenda
11. Review Action items from June 6th meeting
12. Next Meeting: Monday July 18th
13. Matters Not Reasonably Anticipated by the Chair
14. Adjournment
Date Posted: Date Revised: Received by Town Clerk:
6/28/2022
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TOWN OF BREWSTER VISION PLANNING COMMITTEE
MEETING MINUTES
Monday, June 6, 2022, at 3:30PM
Hybrid Meeting
Hal Minis, Chair, convened the Brewster Vision Planning Committee via remote participation with members: Sharon
Tennstedt, Vice Chair, Amanda Bebrin, Suzanne Kenney, and Patricia Hess were present. Fran Schofield, and Andi
Gesner were absent. A quorum was determined.
Also present: Kari Hoffmann, Jon Idman and Ellen Murphy
The Chair read the Recording or Taping Notification: This meeting will be conducted by remote participation pursuant to
Chapter 20 of the Acts of 2021, this meeting will be conducted in person and via remote means, in accordance with
applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In
person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body
may attend remotely. No in-person attendance of members of the public will be permitted, and public participation in any
public hearing conducted during this meeting shall be by remote means only.
To submit public comment or questions to the Vision Planning Committee, please email: brewplan@brewster-ma.gov.
Review and Approval of May 16th meeting minutes:
Sharon made a motion to approve the May 16th meeting minutes, Suzanne seconded the motion, a roll call was
taken, and the May 16th meeting minutes were approved unanimously.
Review, finalize and approve Building Block recommendations/actions:
Hal asked the Committee to review the Building Block recommendations and provide any final comments. He
started with the order in which the Building Blocks are listed in the document provided in the meeting packet.
He indicated there have been wording changes to the actions, but no substance has been changed in the
recommendations/actions. He stepped through the purposes and actions for each of the Building Blocks.
Community Character
Purpose 3 bullets were re-aligned. There were no other comments or edits.
Open Space
No changes.
Housing
Hal indicated on Purpose 1, the last bullet a minor change was made which corresponds to the question in
the survey. There were no other comments or edits.
Local Economy
Jon informed the Committee of a discussion he had with a resident recently regarding expanding cultural
arts in the Town, particularly dance. Since Brewster is tied to its culture and arts, he asked the Committee if
there should be more reference to culture and arts at the purpose level. The Committee agreed purpose 2
will be rewritten to include a reference to cultural arts. There were no other comments or edits.
Coastal Management
No changes
Water Resources
No changes
Governance
A minor typo was corrected. There were no other comments or edits.
Community Infrastructure
Suzanne questioned the action under purpose 3, which implies it is for youth only. Hal stated it was not only
youth it was including youth. Kari also commented the action may be too exclusive since there are other
areas of Town that provide recreational opportunities. Hal indicated the action is pointing to a particular
action and one that the Town has already started. He also informed the Committee that the overarching
Page 2 of 3
goal speaks to the Sea Camps. He stated that these actions do not stop the Town from doing other
activities, these listed are the priorities that will be implemented in the next 5 years. Jon agreed and
highlighted the Drummer Boy Master Plan reference is something the Town is implementing but it is not
excluding other activities in the Town. Hal informed the Committee the Drummer Boy plan is referenced in
the Vision Plan and Town Administration agrees on referencing actions that are underway. Patricia
questioned the reference to a “Green Economy” in the goal. She asked if the term was still being used. The
Committee agreed to change the wording to match the Local Economy goal eliminating the reference to
“Green Economy”.
Solid Waste Management
No changes
Climate Mitigation
Jon suggested the goal reference “greenhouse gas reduction goals. The Committee agreed and will update
the goal. Jon also suggested Adaptation be added to the title of the Building Block to represent the growing
effects associated with climate changes. Hal asked Sharon Rooney what the title of this Building Block is for
the Cape Cod Commission. Sharon informed the Committee that the Cape Cod Commission reviewed the
goals and determined they were aligned with the regional policy plan goals. Hal indicated that the Coastal
Management goal references resiliency. Amanda suggested the goal be expanded to include adaptation
because the actions are speaking to adaptation. It was decided by the Committee to included adaptation in
the title of the Building Block. There were no additional comments or edits.
Hal made a motion to approve the draft action plan, Amanda seconded, a vote was taken, and the draft action
plan was unanimously approved.
Discuss action plan review with Town staff
Hal asked the Committee if they reviewed the schedule for the action plan review with Town staff which was
included in the meeting packet. Patricia expressed a concern that Paul Wallace was not listed on the Local
Economy team. Hal informed the Committee Paul Wallace has resigned as a committee member. Either Hal or
Sharon will team up with Patricia for the Local Economy discussion with Town Staff. Hal referred to the
instructions for the meetings, highlighting both for Town staff and VPC members. He stepped through the
process, providing suggestions, and asked if there were any comments or questions on how to facilitate the
meetings. Amanda highlighted a typo in the instructions. Jon suggested to frame the action in a way that
evaluates the feasibility of implementing the action. Sharon asked how Jon will participate. Jon will attend the
sessions and provide comments. Sharon Rooney will also attend the sessions. Hal informed the Committee the
participant packets will include the updated draft actions by Building Block, the relevant summary paper, the
guidance document, and the schedule. Ellen will send out to participants on Tuesday, June 7th. Hal and Sharon
with update the documents and send to Ellen for distribution.
Update on Summary Papers
The summary papers will be put on the Town Website after the Town Staff sessions.
Update on LCP roadmap and status report on Tighe and Bond tasks:
Sharon Rooney informed the Committee they are on track in terms of the timeline.
Discussion on LCP format
Sharon Rooney stepped through the outline of the draft LCP and samples of possible layouts for the report. She
started with report samples highlighting size, fonts, foldouts for large photos and maps and different report
layouts. She also discussed bindings that are offered. Sharon went on the discuss the outline for the draft LCP,
highlighting certain sections and the content. Sharon Rooney stated the primary need from the Committee
would be the Public Engagement section. She asked the Committee if they wanted to include performance
measures. Hal suggested an annual monitoring report documenting progress would be more useful than
performance measures. Jon suggested metrics could be helpful depending on how general the action. The
Committee briefly discussed how to track progress and goal achievement. Sharon Rooney requested any photos
that could be included for the LCP.
Page 3 of 3
Communication – review current and future actions:
Hal referred to the Letter of Support for the Sea Camps planning effort. A copy of the submitted grant letter was
included in the meeting packet. Hal will be presenting the VPC update to the Select Board this evening.
Update on Sea Camps Planning:
Amanda and Hal have not had a Sea Camps meeting since the last VPC meeting but will have an update at the
July VPC meeting.
Items for next agenda:
a)Review of the draft actions for all Building Blocks from the June 13 & 14 workshops with Town Staff,
focusing on the final action plan
b)Discuss the format of the LCP. Sharon will send physical copies to the Planning office for review and a
draft outline for the LCP, indicating where maps and photos will be displayed.
Review Action Items from May 16th meeting:
Patricia informed the Committee that the action items have been covered.
Next Meeting: Monday, June 27th Room A person to person for Committee members
Matters Not Reasonably Anticipated by the Chair:
None
Suzanne made a motion to adjourn the meeting, Sue seconded the motion, the meeting was unanimously adjourned at
5:05 pm.
Draft Outline for Brewster LCP - 6/28/22
Executive Summary (if desired)
Section 1 Brewster’s Vision
Section 2 Community Goals and Purposes (organized by Natural; Built; Community Systems)
Natural Systems – Water Resources, Open Space
Built Systems – Community Character, Coastal Management, Community Infrastructure,
Waste Management, Climate Mitigation
Community Systems – Local Economy, Housing, Governance
Section 3 Community Engagement in the LCP
Public Engagement
CCC Involvement
Participation by other Towns?
Section 4 Existing Community Assets, Issues, and Needs (organized by Systems)
Land Use -overarching element
Natural Systems – Water Resources, Open Space
Built Systems – Community Character, Coastal Management, Community Infrastructure,
Waste Management, Climate Mitigation
Community Systems – Local Economy, Housing, Governance
Section 5 Capital Facilities Plan
Section 6 Housing Production Plan Summary
Section 7 Strategies and Actions
Proposed Actions (organized by Systems as noted above)
Implementation Schedule (include Capital Facilities, non-municipal (private)
infrastructure, if any, housing advancement scheduled, meeting schedule to update CCC
staff on implementation
Section 8 Supporting Plans and Policies
Section 9 Performance Monitoring (if applicable)
Actions VPC Meeting June 6 2022
Actions Responsibility Time
Send out packet for meeting and
revise actions
Ellen, Hal, Sharon T Done
Think about pictures for LCP All June 27
Send out LCP formats and examples
and indicate where maps may be
used; hardcopy to planning office so
can be reviewed by VPC team
Sharon R June 27
Next Meeting All June 27