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Select Board Meeting Packet - 08.22.22 Updated
Select Board David Whitney Chair Edward Chatelain Vice Chair Kari Hoffmann Clerk Mary Chaffee Cynthia Bingham Town Administrator Peter Lombardi Assistant Town Administrator Donna Kalinick Project Manager Conor Kenny Executive Assistant Erika Mawn Town of Brewster Select Board 2198 Main St., Brewster, MA 02631 townadmin@brewster-ma.gov (508) 896-3701 AMENDED SELECT BOARD MEETING AGENDA Remote Participation Only August 22, 2022 at 6:00 PM Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in -person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. Members of the public who wish to access the meeting may do so in the following manner: Phone: Call (312) 626 6799 or (301) 715-8592. Webinar ID:890 9291 0526 Passcode: 509224 To request to speak: Press *9 and wait to be recognized. ZoomWebinar: https://us02web.zoom.us/j/890929105267pwd=WHM2V3hrVk1hSTloWWhVU09kanUz0T09 Passcode: 509224 To request to speak: Tap Zoom "Raise Hand", then wait to be recognized. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel '18), Livesfream (Iivestream.brewster- ma.gov), or Video recording (tv.brewster-ma.gov). 1. Call to Order 2. Declaration of a Quorum 3. Meeting Participation Statement 4. Recording Statement 5. Public Announcements and Comment: Members of the public may address the Select Board on matters not on the meeting's agenda for a maximum 3-5 minutes at the Chair's discretion. Under the Open Meeting Law, the Select Board is unable to reply but may add items presented to a future agenda. 6. Select Board Announcements and Liaison Reports 7. Town Administrator's Report 8. Consent Agenda a. Meeting Minutes: August 8, 2022 b. Appointment: Suzanne Kenney - Human Services c. Facility Use Applications: Drummer Boy Park (By the Bay Craft Shows, Kaleidoscope Craft Shows, Castleberry Fairs & Festivals) d. One Day Liquor License Applications: Cape Cod Museum of Natural History, Friends of Brewster Elders (plus fee waiver request), Brewster Chamber of Commerce and Chatham Bars Inn Farm (3) e. One Day Entertainment License Applications: 417 Main St., Eldredge Farm, Friends of Brewster Elders (plus fee waiver request), 155 Mill Pond Drive and Chatham Bars Inn Farm (2) f. Special Event Application: Eldredge Farm Foundation g. Fee Waiver Request- Brewster Whitecaps organization 9. Discuss and Vote on Potential Library Renovation Project 10. Follow-up on FY23 Ocean Edge Annual Entertainment License Renewal & Related Noise Concerns 11. Presentation and Vote on Proposed Process to Revise Brewster Town Seal 12. Discuss and Vote on Recommended Crosby Mansion Fee Schedule and Update on Event Guidelines 13. Discuss and Vote on License Agreement and Dirt Drive Easement Release for 0 Mid - Cape Highway 14. Discuss and Vote on Changes to Town Office Hours 15. Discuss Potential Limitations on Duration of Select Board Meetings 16. Vote on Change to Pond Property Committee Charge Select Board David Whitney Chair Edward Chatelain Vice Chair Kari Hoffmann Clerk Mary Chaffee Cynthia Bingham Town Administrator Peter Lombardi Assistant Town Administrator Donna Kalinick Project Manager Conor Kenny Executive Assistant Erika Mawn 17. Review and Vote on FY23-24 Select Board Strategic Plan 18. FYIs 19. Matters Not Reasonably Anticipated by the Chair 20. Questions from the Media 21. Next Meetings: September 12 and September 26, 2022 22. Adjournment Date Posted: Date Revised: 08/18/2022 08/19/2022 Received by Town Clerk: Archive d: Tuesday, August 16, 2022 8:34:33 AM From: Amy von Hone Se nt: Mon, 15 Aug 2022 19:43:44 +0000Authentication To: website Cc: Amy von Hone; Annette Graczewski; Casey Chatelain; Dave Bennett; Kimberley Crocker Pearson; Mary Chaffee; Penny Holeman; Sherrie McCullough; Tammi Mason Subje ct: Updated Brewster COVID Cases Se ns itivity: N ormal Attachme nts : CO VID+ Data Chart 08.14.22.pdf; Age Brewster Residents with Active COVID Infections 08.01.22-08.14.22.pdf; For COVID We bpage : Bre w ste r Cum ulativ e Case s: 1868 (1609 re side nts, 259 in long-te rm care facilitie s) For Main Webpage and COVID We bpage: Center for Disea se Control and MA Depa rtment of Public Health Updated COV ID-19 Isolation a nd Qua ra ntine Guidan ce With many tools now available for reducing COVID-19 s everity, s uch as availability of vaccine, boos ters, and treatment, there is s ig nificantly les s ris k of s evere illnes s , hos pitalization and death compared to earlier in the pandemic. CDC has updated its guidance for people who know they have been expos ed to COVID-19. If you were exposed to COVID-19, regardless of y ou r v accination status: CDC recommends that ins tead of quarantining, you wear a high- quality mas k for 10 days and get tes ted 5 full days after your las t expos ure (day 6). If you have COVID-19: regardless of vaccinatio n status, you s hould is olate from others for 5 days. If after 5 days you are fever-free for 24 hours without the us e of medication and your s ymptoms are improving, or you never had s ymptoms, you should tes t on Day 6. If the tes t is negative, you may end is olation but should continue mas king around others and in public. If the test is pos itive, you s hould continue to is olate. Individuals with moderate illnes s or s evere illnes s or with a weakened immune s ys tem, s hould isolate through day 10 and cons ult your doctor before ending is olation. The joint early childhood & K-12 guidance for s tudents and s taff has als o been updated to reflect the updated CDC g uidance on expos ure and is olation in thes e s ettings . This g uidance is further acknowledgement that, while CO VID-19 is s till with us , for a majority of people, COVID-19 no longer s everely dis rupts their daily lives . Thank you, Amy Amy L. von Hone , R.S., C.H.O. He alth Di rector Bre wste r Heal th Departme nt 2198 Main Street Bre wste r, MA 02631 (O) 508-896-3701 X1120 (F) 508-896-4538 Beginning July 6th, Brewster Town Offices will be open to the public Tuesday, Wednesday, and Thursday from 8:30 to 4:00pm. Beach and Recycle Permits are not available in person but can be purchased online or through our mail-in program. For the latest updates on Town services, please visit www.brewster-ma.gov Weekly Count of New COVID-19 Infections: March 8, 2020 – August 14, 2022 1 5 3 1 2 0 2 000 1 0 2 0000 1 2 5 2 0000 2 0 2 1 2 3 0 1 4 1 3 66 13 22 117 202425 53 2420 88 5 1113 21 32 2125 12 6 7 33 1 0 1 0000 2 3 5 914 7 91215 6 99 8 5555 9 20 39 21 29 4847 54 82 118 545457 34 9 20 710 4 5 444 6 15 29 33 46 33 25 1814 9 9 18 10 17 126 109 00 33 7 53 14 2 0 111 0 11 0 3 00 1 5 00 1 0000 1 0000000 11 00000 1 22 1 0 2 00000000 2 0000000000000 1 0000000000 1 7 0 3 000000 11 11 38 30 18 4 3 1 00000000 7 51 8 5 4 1 0 111 00000000 20 40 60 80 100 120 140 3/ 8 - 3 / 1 4 3/ 2 2 - 3 / 2 8 4/ 5 - 4 / 1 1 4/ 1 9 - 4 / 2 5 5/ 3 - 5 / 9 5/ 1 7 - 5 / 2 3 5/ 3 1 - 6 / 6 6/ 1 4 - 6 / 2 0 6/ 2 8 - 7 / 4 7/ 1 2 - 7 / 1 8 7/ 2 6 - 8 / 1 8/ 9 - 8 / 1 5 8/ 2 3 - 8 / 2 9 9/ 6 - 9 / 1 2 9/ 2 0 - 9 / 2 6 10 / 4 - 1 0 / 1 0 10 / 1 8 - 1 0 / 2 4 11 / 1 - 1 1 / 7 11 / 1 5 - 1 1 / 2 1 11 / 2 9 - 1 2 / 5 12 / 1 3 - 1 2 / 1 9 12 / 2 7 - 1 / 2 1/ 1 0 - 1 / 1 6 1/ 2 4 - 1 / 3 0 2/ 7 - 2 / 1 3 2/ 2 1 - 2 / 2 7 3/ 7 - 3 / 1 3 3/ 2 1 - 3 / 2 7 4/ 4 - 4 / 1 0 4/ 1 8 - 4 / 2 4 5/ 2 - 5 / 8 5/ 1 6 - 5 / 2 2 5/ 3 0 - 6 / 5 6/ 1 3 - 6 / 1 9 6/ 2 7 - 7 / 3 7/ 1 1 - 7 / 1 7 7/ 2 5 - 7 / 3 1 8/ 8 - 8 / 1 4 8/ 2 2 - 8 / 2 8 9/ 5 - 9 / 1 1 9/ 1 9 - 9 / 2 5 10 / 3 - 1 0 / 9 10 / 1 7 - 1 0 / 2 3 10 / 3 1 - 1 1 / 6 11 / 1 4 - 1 1 / 2 0 11 / 2 8 - 1 2 / 4 12 / 1 2 - 1 2 / 1 8 12 / 2 6 - 1 / 1 1/ 9 - 1 / 1 5 1/ 2 3 - 1 / 2 9 2/ 6 - 2 / 1 2 2/ 2 0 - 2 / 2 6 3/ 6 - 3 / 1 2 3/ 2 1 - 3 / 2 6 4/ 3 - 4 / 9 4/ 1 7 - 4 / 2 3 5/ 1 - 5 / 7 5/ 1 5 - 5 / 2 1 5/ 2 9 - 6 / 4 6/ 1 2 - 6 / 1 8 6/ 2 5 - 7 / 3 7/ 1 1 - 7 / 1 8 7/ 2 5 - 7 / 3 1 8/ 1 - 8 / 7 8/ 8 - 8 / 1 4 New Brewster COVID-19 Cases Resident (1609 Total)Long Term Care (259 Total staff & patients) Ages of Brewster Residents with Active COVID-19 Infections August 1– August 7, 2022 % COVID Infections in Age Groups % COVID Infections in Age Groups 0-9 years (0) 0%10-19 years (0) 0% 20-29 years (0) 0% 30-39 years (0) 0% 40-49 years (1) 11% 50-59 years (0) 0% 60-69 years (2) 22% 70-79 years (3) 34% 80+ years (3) 33% 0-9 years (0) 10-19 years (0) 20-29 years (0) 30-39 years (0) 40-49 years (1) 50-59 years (0) 60-69 years (2) 70-79 years (3) 80+ years (3) August 8– August 14, 2022 0-9 years (0) 0% 10-19 years (0) 0% 20-29 years (0) 0%30-39 years (2) 20% 40-49 years (2) 20% 50-59 years (2) 20% 60-69 years (2) 20% 70-79 years (2) 20% 80+ years (0) 0% 0-9 years (0) 10-19 years (0) 20-29 years (0) 30-39 years (2) 40-49 years (2) 50-59 years (2) 60-69 years (2) 70-79 years (2) 80+ years (0) THE COMMONWEALTH OF MASSACHUSETTS OFFICE OF THE ATTORNEY GENERAL CENTRAL MASSACHUSETTS DIVISION 10 MECHANIC STREET, SUITE 301 WORCESTER, MA 01608 (508) 792-7600 (508) 795-1991 fax www.mass.gov/ago August 11, 2022 Gregg Corbo, Esq. KP Law 101 Arch Street, 12th Floor Boston, MA 02110 Re: Extension of 90-day review period of Article 18 Brewster Annual Town Meeting of May 14, 2022 Case # 10575 Dear Attorney Corbo: Pursuant to the requirements of G.L. c. 40, § 32, as amended by Chapter 299 of the Acts of 2000, the Attorney General and Town Counsel are authorized to extend the 90-day period provided for the Attorney General’s review of town by-laws for not more than an additional 90 days. This letter serves to satisfy the requirements of G.L. c. 40, § 32, as amended. In light of our need for time to further discuss the proposed by-law’s consistency with state law, we hereby jointly agree to extend the Attorney General’s review period of Article 18 for an additional 45 days. Our decision on Article 18 will now be due on October 8, 2022. Please sign this letter to reflect your agreement and return the signed letter to us. We will then file the letter with the Town Clerk, with a copy to you. Thank you for your accommodation in this matter. MAURA HEALEY ATTORNEY GENERAL Nicole B. Caprioli By: Nicole B. Caprioli Assistant Attorney General Municipal Law Unit 10 Mechanic Street, Suite 301 Worcester, MA 01608 (508) 792-7600 ext. 4418 ______________ ______________ Town Counsel Date Petition for the Town of Brewster Annual Town Meeting Warrant ARTICLE . To see if the Town will vote Article --. Petitioned Article - General Bylaw- Hunting in the Punkhorn Parklands To see if the Town will vote to amend the Town's General Bylaw by Adding a new Chapter 98 - Hunting in the Punkhorn Parklands as follows: §98-1 No person shall discharge any gun, including paintball guns, fowling piece, pistol, or firearm or release an arrow from a bow or hunt or trap or poison or set fire to any material known as fireworks, or other combustible matter, within the Town -owned land known as the Punkhorn Parklands; provided, however, this section shall not apply to any person abating nuisance or in the exercise of duty required by law; provided further that bow hunting only shall be permitted during a three-week period beginning on the first Monday in December of each year. , or to take any other action relative thereto. (Citizen's Petition) Address Y� 61//sue cog Gw UP , 1.z Tc& J _� NAUSET REGIONAL HIGH SCHOOL – Revised schedule PREQUALIFICATION OF GENERAL CONTRACTORS : AUGUST 10,2022 THRU AUGUST 31,2022 Advertisement appears in the central register 8/10/2022 Prequalification documents due 8/17/2022 Prequalification committee review 8/18/2022 thru 8/30/2022 School building committee approval 8/31/2022 NRHS REBID: AUGUST 9,2022 THRU OCTOBER 19 ,2022 Amendment to reject all bids 8/9/2022 Advertisement appears in the central register for rebid 8/17/2022 Filed Sub-Bids due 9/7/2022 General Bids due 10/12/2022 School building committee approval 10/19/2022 BUILDING CONSTRUCTION PHASE 1: AWARD NOVEMBER 1, 2022 THRU AUGUST 30, 2024 The contract milestones are as follows: Owner’s Move-out of F, G, E & N: 12/1/2022 through 1/1/2023 Mobilize site: 11/1/2022 Temporary Parking & Bus Drop-off Milestone Completion: 11/1/22 through 1/1/2023 Mobilize to F, G, E, & N: 1/2/2023 Completion of F, G, E, & N: 7/1/2024 Owner’s Move-in of F, G, E, & N: 7/2/2024 thru 8/30/2024 BUILDING CONSTRUCTION PHASE 2: AUGUST 1, 2024 THRU AUGUST 30, 2025 The contract milestones are as follows: Mobilize site: 8/1/2024 Completion: 7/1/2025 Owner’s Move-in: 7/2/2025 thru 8/30/2025 BUILDING CONSTRUCTION PHASE 3: JULY 2, 2025 THRU NOVEMBER 2, 2025 The contract milestones are as follows: Mobilize site: 7/2/2025 Completion: 11/2/2025 PUBLIC FORUM: WING ISLAND BOARDWALK PROJECT August 15, 2022 August 15th, 2022 Wing Island Boardwalk Project Forum - August 15, 2022 FORUM GOALS Project History Project Goals Conceptual Design Elements Next Steps Questions & Feedback Wing Island Boardwalk Project Forum - August 15, 2022 Acquired in 1961, Wing Island was the Town’s first open space acquisition. In 1988, Brewster purchased the 17-acre Drummer Boy Park property, adjacent to Quivett Marsh. In 1995, Town Meeting adopted a Master Plan for Drummer Boy Park, which governed its uses for several decades. In 2021, Town Meeting adopted an updated Master Plan for Drummer Boy Park, which included this proposed new connection. LANDMARK PROPERTIES Wing Island Boardwalk Project Forum - August 15, 2022 Improved access to Wing Island was identified as a consensus goal in: Coastal Adaptation Strategy (2016) Coastal Resource Management Plan (2019) Vision Plan (2019) Select Board Strategic Plan (FY20- present) Local Comprehensive Plan (2022) Town Meeting unanimously approved updated Drummer Boy Park Master Plan & spending $50k of Town funds on Wing Island boardwalk design in Fall 2021. COMMUNITY INPUT Wing Island Boardwalk Project Forum - August 15, 2022 ALIGNMENT WITH COMMUNITY PRIORITIES “Evaluate need for additional parking and possible boardwalk modifications to access Wing Island in response to changing sea level.” (Coastal Adaption Strategy) “Maintain or enhance peak-season access to public beaches and landings.” (Coastal Resource Management Plan) “Develop strategies to promote the use of underutilized public access locations, including Spruce Hill & Wing Island.” (Coastal Resource Management Plan) “Improve access for individuals with limited mobility & add new access locations in adapting to the future.” (Coastal Resource Management Plan) Wing Island Boardwalk Project Forum - August 15, 2022 ALIGNMENT WITH COMMUNITY PRIORITIES “Provide services and infrastructure for an age friendly community…” (Brewster Vision Plan) “Improve public access to and expand use of recreational areas.” (Brewster Vision Plan) “Encourage expanded utilization of Drummer Boy Park for recreational purposes, including possible development of walkway to Wing Island.” (Brewster Vision Plan) “Increase public access to marine and freshwater resources.” (Open Space & Recreation Plan) 78% of residents (n = 501) stated they would like to see a trail/boardwalk to Wing Island from Drummer Boy Park in 2020 OSRP survey Wing Island Boardwalk Project Forum - August 15, 2022 PROJECT GOALS Link disparate trails and provide much improved access over the tidal marsh separating Wing Island from the mainland. Enhance access to this community resource for residents and visitors of all ages and abilities. GOAL 2: CONNECT OPEN SPACE PROPERTIES GOAL 1: IMPROVE ACCESSIBILITY Wing Island Boardwalk Project Forum - August 15, 2022 PROJECT GOALSImprove the user’s educational and recreational experience by adding viewing platforms and benches to the boardwalk. Preserve marsh and island by placing permanent conservation restriction. Visitors are frequently forced to walk on the marsh, negatively impacting the resource. GOAL 3: IMPROVE USER EXPERIENCE GOAL 4: PRESERVE HABITAT Wing Island Boardwalk Project Forum - August 15, 2022 PROJECT GOALS Climate change causes increasingly high tides and storm surge, which in turn flood the marsh, often blocking access for 2+ hours. Existing marsh plank design is uneven and narrow - there are many joints which can present trip hazards. GOAL 5: CLIMATE CHANGE ADAPTATION GOAL 6: ADDRESS SAFETY HAZARD Wing Island Boardwalk Project Forum - August 15, 2022 •The goals of this new plan are to: •Preserve the character of the park •Improve views of the bay •Enhance existing uses •Provide additional access to and throughout the park •The plan also accounts for future increased use of the park following construction of elevated boardwalk •Phase I includes parking, access, and stormwater improvements – planned to occur before new boardwalk DRUMMER BOY PARK MASTER PLAN GOALS Wing Island Boardwalk Project Forum - August 15, 2022 NOW •Wing Island is accessed across the marsh on two 2x10” marsh planks from a foot path adjacent to the Cape Cod Museum of Natural History - floods twice daily at high tide. •Visitors either park at Drummer Boy and walk east on 6A or park at CCMNH lot(s). Wing Island Boardwalk Project Forum - August 15, 2022 Wing Island Boardwalk Project Forum - August 15, 2022 “We can thank the marsh for all its transformations, and above all, for its constancy.” - JOHN HAY, FOUNDER OF CAPE COD MUSEUM OF NATURAL HISTORY Wing Island Boardwalk Project Forum - August 15, 2022 IMPROVING CONNECTIONS The proposed boardwalk will directly link Wing Island to: •Drummer Boy Park •Brewster Historical Society’s Windmill Village •Brewster Conservation Trust’s Windmill Meadow •Town Conservation Land •Cape Cod Museum of Natural History Wing Island Boardwalk Project Forum - August 15, 2022 Quivett Creek Stoney Brook Creek Museum of Natural History Drummer Boy Park Wing Island Wing Island Boardwalk Project Forum - August 15, 2022 •The proposed path will start at the eastern edge of Drummer Boy Park, lead across Town conservation land, then north to Quivett Marsh. •A raised boardwalk will head east to connect with the existing route across the marsh before turning north to Wing Island. •The new boardwalk would also maintain the current connection to the Cape Cod Museum of Natural History. FUTURE Wing Island Boardwalk Project Forum - August 15, 2022 Drummer Boy Park Cape Cod Museum of Natural History Quivett Marsh Quivett Marsh Wing Island Proposed Boardwalk Town of Brewster Conservation Wing Island Boardwalk Project Forum - August 15, 2022 Quivett Marsh Quivett Marsh Cape Cod Museum of Natural History Wing Island Drummer Boy Park Town of Brewster Conservation Proposed Boardwalk Wing Island Boardwalk Project Forum - August 15, 2022 Wing Island To Museum of Natural History To Drummer Boy Park CONCEPT PLANS Wing Island Boardwalk Project Forum - August 15, 2022 VIEW SOUTH FROM WING ISLAND Wing Island Boardwalk Project Forum - August 15, 2022 Mean High Water 2022 (el. 6.0) Mean High Water 2050 (el. 8.4) Mean High Water 2070 (el. 10.2) 100 YR 2022 (el. 14.0) Boardwalk Deck (el. 12.0) Wing Island Landing - Wing Island Boardwalk Project Forum - August 15, 2022 VIEW NORTH FROM OBSERVATION AREA AT PROPOSED START OF NEW BOARDWALK Wing Island Boardwalk Project Forum - August 15, 2022 To Drummer Boy Park Mean High Water 2022 (el. 6.0) Mean High Water 2050 (el. 8.4) Mean High Water 2070 (el. 10.2) Boardwalk Deck (el. 15.0) 100 YR 2022 (el. 14.0) To Wing Island Proposed Boardwalk Wing Island Boardwalk Project Forum -August 15, 2022 VIEW FROM END OF WOODLAND PATH SHOWING QUIVETT MARSH (WING ISLAND TO THE RIGHT) Wing Island Boardwalk Project Forum - August 15, 2022 RAILING EXAMPLES Wing Island Boardwalk Project Forum - August 15, 2022 ●Helical piles have minimal footprint. ●High weight bearing capacity and resistant to over-turning. ●According to recent borings, refusal/dense material was hit between 20 – 22 feet below grade. LOW IMPACT STRUCTURAL DESIGN Wing Island Boardwalk Project Forum - August 15, 2022 June-September 2022 October 2022 November 2022 – July 2023 September – November 2023 Conceptual Design Development Plan, Details, and Cost Estimate Public Meeting 2 Review of Updated Wing Island Design & Preliminary DBP Phase I Design Permitting Preparation and review of permit applications Construction Plans Complete engineering designs and select contractor PROJECT TIMELINE Wing Island Boardwalk Project Forum - August 15, 2022 PROJECT FUNDING Design & Permitting Cost $130,000 Mass Trails grant $50,000 Town funding $50,000 Private Donor (via BCT) $30,000 Construction Cost TBD* Private Donor (via BCT) $1,000,000 * Detailed cost estimate expected in Fall 2022 Wing Island Boardwalk Project Forum - August 15, 2022 Q&A SESSION Wing Island Boardwalk Project Forum - August 15, 2022 Learn more at: https://brewster- ma.gov/wing-island-boardwalk-project Contact us with comments at: boardwalk@brewster-ma.gov by 9/2/2022 THANK YOU Wing Island Boardwalk Project Forum - August 15, 2022 Chapter 92 of the Acts of 2022 What you need to know. At the Polls on Election Day September 6th, 2022 from 7am – 8pm 1848 Main Street In person during the Early Voting Period Room C (Lower Level) of Town Hall 2198 Main Street August 27th ~ Saturday ~ 9am until 3pm August 29th ~ Monday ~ 8:30AM until 4pm August 30th ~ Tuesday ~ 8:30am until 4pm August 31st ~ Wednesday ~ 8:30am until 4pm September 1st ~ Thursday ~ 8:30am until 4pm September 2nd ~ Friday ~ 8:30am until 4pm Vote by Mail Return the postcard with the requested elections checked You may also download an application here: 2022 Vote by Mail Application Make sure the mailing address is correct If registered in “No Party” or “Unenrolled” please make sure to choose a party if you want to participate in the September Primary. Signatures are required. Vote by Mail applications must be submitted by August 29th. Ballots must be returned and received in the Clerk’s Office by September 6th @ 8pm. Whether mailed, dropped in dropbox outside Town Hall doors, or brought into Clerk’s Office. Voter Registration/Party Change Deadline Voter registration or party change forms must be submitted by August 27th. We will be open until 5pm so you may do this in person at Town Hall. You may also register to vote, change your address or political party at www.registertovoteMA.com. The Votes Act Award Letter U.S. Department of Homeland Security Washington, D.C. 20472 Effective date: 08/10/2022 Robert Moran TOWN OF BREWSTER 1657 MAIN ST BREWSTER, MA 02631 EMW-2021-FG-06578 Dear Robert Moran, Congratulations on behalf of the Department of Homeland Security. Your application submitted for the Fiscal Year (FY) 2021 Assistance to Firefighters Grant (AFG) Grant funding opportunity has been approved in the amount of $145,404.09 in Federal funding. As a condition of this grant, you are required to contribute non-Federal funds equal to or greater than 5.00% of the Federal funds awarded, or $7,270.21 for a total approved budget of $152,674.30. Please see the FY 2021 AFG Notice of Funding Opportunity for information on how to meet this cost share requirement. Before you request and receive any of the Federal funds awarded to you, you must establish acceptance of the award through the FEMA Grants Outcomes (FEMA GO) system. By accepting this award, you acknowledge that the terms of the following documents are incorporated into the terms of your award: Summary Award Memo - included in this document Agreement Articles - included in this document Obligating Document - included in this document 2021 AFG Notice of Funding Opportunity (NOFO) - incorporated by reference Please make sure you read, understand, and maintain a copy of these documents in your official file for this award. Sincerely, Christopher Logan Acting Assistant Administrator Grant Programs Directorate Summary Award Memo Program: Fiscal Year 2021 Assistance to Firefighters Grant Recipient: TOWN OF BREWSTER UEI-EFT: NU17HZ1HFEL3 DUNS number: 958272502 Award number: EMW-2021-FG-06578 Summary description of award The purpose of the Assistance to Firefighters Grant program is to protect the health and safety of the public and firefighting personnel against fire and fire-related hazards. After careful consideration, FEMA has determined that the recipient's project or projects submitted as part of the recipient's application and detailed in the project narrative as well as the request details section of the application - including budget information - was consistent with the Assistance to Firefighters Grant Program's purpose and was worthy of award. Except as otherwise approved as noted in this award, the information you provided in your application for Fiscal Year (FY) 2021 Assistance to Firefighters Grants funding is incorporated into the terms and conditions of this award. This includes any documents submitted as part of the application. Amount awarded table The amount of the award is detailed in the attached Obligating Document for Award. The following are the budgeted estimates for object classes for this award (including Federal share plus your cost share, if applicable): Approved scope of work After review of your application, FEMA has approved the below scope of work. Justifications are provided for any differences between the scope of work in the original application and the approved scope of work under this award. You must submit scope or budget revision requests for FEMA's prior approval, via an amendment request, as appropriate per 2 C.F.R. § 200.308 and the FY2021 AFG NOFO. Approved request details: Training Object Class Total Personnel $127,182.30 Fringe benefits $0.00 Travel $0.00 Equipment $0.00 Supplies $0.00 Contractual $25,492.00 Construction $0.00 Other $0.00 Indirect charges $0.00 Federal $145,404.09 Non-federal $7,270.21 Total $152,674.30 Program Income $0.00 Officer I-IV DESCRIPTION Complete NFPA 1021 Standard for Fire Officer Professional Qualifications Level I training program. All department staff will complete this training which will presented by certified instructors from the Massachusetts State Fire Academy in a classroom based, hands-on, instructor led training environment. Grant funding will be utilized to cover the contractually obligated overtime and program instructor costs associated with the training. Each of our 21 operational staff members will be required to complete 72 hours of training for a total of 1512 hours. All members will receive NFPA certification upon completion. The Massachusetts Department of Fire Services requires all members to complete the Fire Instructor program prior to attending the requested fire officer I training program. This is the reason we are requesting both training programs as a package in one single grant request. QUANTITY UNIT PRICE TOTAL 1,512 $42.65 $64,486.80 BUDGET CLASS Personnel Officer I-IV DESCRIPTION These contractual costs are based on quotes received from the Massachusetts Department of Fire Services to fund instructor and other program related costs required to present the NFPA 1021 Standard for Fire Officer Professional Qualifications training program to the Brewster Fire Department. QUANTITY UNIT PRICE TOTAL 1 $12,972.00 $12,972.00 BUDGET CLASS Contractual Officer I-IV DESCRIPTION Complete the NFPA Standard 1041 Standard for Fire and Emergency Services Instructor Professional Qualifications Level I training program. All department operational staff will complete this training which will presented by certified instructors from the Massachusetts State Fire Academy in a classroom based, hands-on, instructor led training environment. Grant funding will be utilized to cover the contractually obligated overtime and program instructor costs associated with the training. Each of our 21 operational staff members will be required to complete 70 hours of training for a total of 1470 hours. All members will receive NFPA certification upon completion. The Massachusetts Department of Fire Services requires completion of this program prior to attending the requested fire officer I training program. This is the reason we are requesting both training programs as a package in one single grant request. QUANTITY UNIT PRICE TOTAL 1,470 $42.65 $62,695.50 BUDGET CLASS Personnel Officer I-IV DESCRIPTION These contractual costs are based on quotes received from the Massachusetts Department of Fire Services to fund instructor and other program related costs required to present the NFPA 1041 Standard for Fire and Emergency Services Instructor Professional Qualifications Level I training program to the Brewster Fire Department. QUANTITY UNIT PRICE TOTAL 1 $12,520.00 $12,520.00 BUDGET CLASS Contractual Legislative Recap August 2022 Legislative Recap • Reflecting on a Seismic Legislative Session •What’s Left & still on the Horizon •Q & A FY2023 Budget •UGGA – won increase of 5.4%, $31.5M more •Chapter 70 – doubling per pupil funding for “minimum aid” districts •Special Education Circuit Breaker •Charter School Reimbursements – increase to meet state’s obligation (years 2&3 of SOA phase in) FY2023 Budget •PILOT for State-owned land •Rural School Aid •Regional School Transportation (85%) •Outside Sections General Government Bond Bill $5 billion bill ✓$100 million for municipal grants to support a range of local infrastructure improvements and projects ✓$84 million to support the Massachusetts State Revolving Fund ✓$60 million for the Housing Stabilization Fund ✓$50 million for the Cultural Facilities Fund ✓$25 million for Housing Choice grants to municipalities 𝗫$30M for municipal IT grants to improve access to government meetings - NOT included in Governor’s final bill Muni/Regional Administration •Election Reform - VOTES Act •Open Meeting Law - Remote Meetings extension •Cannabis •Public Health •MBTA Communities Final Guidelines Energy & Environment •Climate and Clean Energy bill •Public Lands Preservation Act •Solid Waste / Extended Producer Responsibility Transportation/Public Works “Chapter 90-plus” ●$200 million for the Ch. 90 program ●$150 million for various municipal grants Winter Recovery Assistance Program (WRAP) ●$100 million to municipalities to repair damage from winter weather Infrastructure Bond Bill (MassTRAC) $11.4 billion bill includes necessary authorizations to leverage federal aid from the Bipartisan Infrastructure Law (BIL) & strategic capital investments in transportation infrastructure. ●$6.2 billion to support core programs for Highway, Transit, and Energy and Environmental Affairs ●$3.5 billion to support pursuit of BIL discretionary grant ●$2.8 billion in authorization related to the increased federal formula funding in BIL Personnel & Labor Relations ●Local Option COLA ○Improved language moving through Legislative process ●O’Leary case ○Payment in lieu of vacation leave (aka vacation buyback) as regular compensation ○SJC decision affirmed, but new law prevents retroactive applicability to employees and retirees •Unemployment Insurance Economic Development Bill (FORWARD) What was on the table? Utilized state ARPA funding & state surplus funding, and bonding • $400 million for MassWorks grants for local infrastructure • $254 million for Clean Water Trust Fund grants • $403.5 million for various housing development grants • $100 million in broadband investments • Municipal finance technical language • $500 million in one-time tax rebates • $500 million in permanent tax cuts What is “62F?” • State law that caps growth in tax collections (M.G.L. Ch. 62F) • Passed by voters in 1986; cap only exceeded once in 1987 • Limits tax revenue growth to the three-year average growth in state wages and salaries. • If cap is exceeded, excess revenue is provided as a proportional income tax credit to Massachusetts residents. • Currently estimated to be between $2.5 - $3 billion • Final figure determined by State Auditor in late September On the Horizon for Fall 2022 ●Active Informal Sessions ◦Eco Development Bill (FORWARD)/ Tax package ◦Supplemental Budget(s) ●State ARPA funding Comments & Questions ç Resources & Links ●FY2023 BudĀet | COLA ●General Government Bond Bill ●Election Reÿorm - VOTES Act ●Remote MeetinĀs | OML ●Cannabis ●Public Health Reÿorm ●MBTA Communities ZoninĀ ●Climate Bill ●PLPA ●Solid Waste / EPR ●Ch. 90 & WRAP ●MassTRAC ●Economic Development | Ch. 62F Select Board Mtg 8.22.2022 1 Item #8: Consent Agenda Cover Page Meeting Minutes: August 8, 2022 Draft of meeting minutes from the Select Board regular session meeting on August 8th have been submitted for approval. Administration Recommendation: We recommend the Select Board approve the meeting minutes as presented. Appointment: Suzanne Kenney- Human Services Committee Suzanne Kenney has submitted her application and followed the Select Board appointment policy for the vacant member position on the Human Services Committee. Both the Select Board liaison and Chair of the committee have recommended her appointment. This is for a 3-year term ending June 30, 2025. Administration Recommendation: We recommend the Select Board approve this appointment. Facility Use Applications: Drummer Boy Park (By the Bay Craft Shows, Kaleidoscope Craft Shows, and Castleberry Fairs & Festivals) We have received applications from three organizations to host seasonal arts and crafts shows at Drummer Boy Park for the 2023 season. All three organizations have used Drummer Boy Park in past years and are in good standing. All have provided the required application, certificate of liability, site map and deposit checks. Various Department Heads have reviewed the applications and comments will be shared with the organizers. Administration Recommendation: We recommend that the Select Board approve these applications for use of Drummer Boy Park. One Day Liquor License Application: Cape Cod Museum of Natural History, Friends of Brewster Elders (plus fee waiver request), Brewster Chamber of Commerce and Chatham Bars Inn Farm (3) Cape Cod Museum of Natural History will be hosting their annual fundraiser on Thursday September 15, 2022, from 6pm to 8pm at 869 Main Street. The request is to serve beer and wine to their anticipated 150 guests. Employees Barbara Knoss and Jerry Fitton will be on site during the event and will be overseeing the fundraiser. There will be three additional servers for the event. The Friends of Brewster Elders will be hosting a social at Crosby Mansion on Sunday September 18, 2022 from 3pm to 5pm. During this event they would like to serve beer and wine to their 50- 75 guests. The server will be an employee from Chatham Bartending, who has submitted their certificate of liability insurance which includes liquor liability. Friends of Brewster Elders has also requested a fee waiver of the $35 application fee. The Brewster Chamber of Commerce will be hosting a member networking event at Gibson Sotheby’s International Realty, 2404 Main Street, on Thursday September 15, 2022, from 5:30pm until 7:00pm. During this event they would like to serve beer and wine to the expected 50 guests. Chamber of Commerce Executive Director Kyle Hinkle will be serving the alcohol. Select Board Mtg 8.22.2022 2 Chatham Bars Inn Farm has submitted three applications for one day liquor licenses for the events to be held at 3038 Main Street. Chatham Bars Inn Farm has an approved Special Event Permit through the Zoning Board of Appeals. CBI Farm has requested multiple liquor licenses this season with no issues. The events are as follows: 1.Public farm to table dinner on Wednesday September 7th from 4:30pm until 9pm. They request to serve beer, wine and liquor to their 150 anticipated attendees. 2.Private farm to table dinner for CBI guests only on Monday September 19th from 6pm until 8:30pm. The request is to serve beer, wine and liquor to their 100 anticipated attendees. 3.Private farm to table dinner for CBI guests only on Friday September 23rd from 5:30pm until 9:00pm. The request is to serve beer, wine and liquor to their 35 anticipated attendees. The Fire Chief, Police Chief, Health Department and Town Administration office have reviewed the applications and there are no concerns with any of the applications. The Health Department did comment that if any food will be served/offered that a temporary food service application must be submitted to them. Administration Recommendation: We recommend that the Select Board approve these one-day liquor license applications and Friends of Brewster Elders fee waiver request. One Day Entertainment License Applications: 417 Main Street, Eldredge Farm, Friends of Brewster Elders (plus fee waiver request), 155 Mill Pond Drive and Chatham Bars Inn Farm (2) John Scott will be hosting a family party at 417 Main Street on Saturday September 17, 2022, from 5pm until 10pm. At this event there will be recorded music playing through portable speakers. The applicant has been requested to advise neighbors of the event and times of amplified music. There is to be an expected 80 or less guests, including workers, it is not expected to have all 80 at one time. To ensure fire department emergency access to the residences abutting, and at the north end of the driveway is maintained throughout the event, vehicle parking on the driveway shall not be permitted. The Police Department does not have any issues with this event. There should be no parking along 6A, tent sides should be kept down to keep music lower and abutters should be notified of the event. Eldredge Farm located at 24 Eldredge Farm Cartway will be hosting a fundraiser on October 1, 2022 and will be having a DJ and band from 1pm – 11pm to entertain their expected 150-250 attendees. This is an invite only event. This application is in coordination with a Special Event permit, please see the memo page for Department feedback. The Friends of Brewster Elders would like to have a harpist play at their social event at the Crosby Mansion on Sunday September 18th from 3pm – 5pm. The harpist will be in doors and playing for their expected 50-75 guests. They have also requested a waiver of the $35 One Day Entertainment Fee. The Fire Department requires that the roadway must remain passable for fire department apparatus and ambulances. The Police Department and Town Administration do not have any concerns with this event. The homeowners at 155 Mill Pond Drive will be hosting a family cookout on Saturday September 3, 2022, from 12pm – 10pm. They expect 25-30 attendees and plan to have music played through speakers. The Fire Department requires that the roadway must remain passable for fire Select Board Mtg 8.22.2022 3 department apparatus and ambulances. The Town Administration and Police Department requests that the applicant notify their neighbors of the party and music in advance. Chatham Bars Inn Farm has submitted two applications for one day entertainment licenses for the events to be held at 3038 Main Street. Chatham Bars Inn Farm has an approved Special Event Permit through the Zoning Board of Appeals. CBI Farm has requested multiple entertainment licenses this season with no issues. The events are as follows: 1.Private farm to table dinner for CBI guests only on Monday September 19th from 6pm until 8:30pm. The request is to allow acoustic music outside to their 100 anticipated attendees. 2.Private farm to table dinner for CBI guests only on Friday September 23rd from 5:30pm until 9:00pm. The request is to allow outdoor acoustic music to their 35 anticipated attendees. Administration Recommendation: We recommend that the Select Board approve these one-day entertainment license applications, with consideration for Eldredge Farm to end entertainment at 10pm. We also recommend the Board waive the fee for Friends of Brewster Elders. Special Event Application: Eldredge Farm Foundation The Eldredge Farm Foundation will be hosting a fundraiser on Saturday October 1, 2022, from 1pm until 11pm at 24 Eldredge Farm Cartway. This is a private event and the expected number of attendees is 150-250, but not all expected at the same time. The event will include music, food, and alcoholic drinks. The applicant has been advised to work with the Health Department for any food applications, the Building Department for any tent permits needed and has submitted a one-day entertainment and liquor license application as well. Administration Recommendation: We recommend that the Select Board approve this Special Event Application. Fee Waiver Request- Brewster Whitecaps Organization The Brewster Whitecaps non-profit organization will be constructing a new souvenir shed at the Stony Brook ball field this fall. Construction of the shed will begin fall of 2022 and all necessary building permits have been filed. The Brewster Whitecaps are requesting the waiver of building permit fees in the amount of $210.00. In addition, there are also seeking a waiver at the transfer station to dispose of any debris from the construction. Administration Recommendation: We recommend that the Select Board approve the waiver request. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Select Board 08.08.2022 www.brewster-ma.gov Page 1 of 12 Office of: Select Board Town Administrator MINUTES OF THE SELECT BOARD MEETING REGULAR SESSION DATE: August 8, 2022 TIME: 5:30 PM PLACE: Remote Participation REMOTE PARTICIPANTS: Chair Whitney,Vice Chair Chatelain, Selectperson Hoffmann, Selectperson Bingham, Town Administrator Peter Lombardi, Assistant Town Administrator Donna Kalinick, Amy Henderson, Board of Health (Chair Annette Graczewski, Penny Holeman, Dave Bennett, Kimberley Crocker Pearson), Casey Chatelain, Marion Hobbs, Robert Slavin, Danielle Panzica, Members of the public, Faythe Ellis, Jill Scalise, ABSENT: Selectperson Chaffee Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Whitney called the meeting to order at 5:30pm and read the meeting participation and recording statements. Chair Whitney declared a quorum present and announced the Select Board members. Executive Session: To consider the purchase, exchange, lease or value of real property if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body: 0 Millstone Road To discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares: Police Dispatchers Chair Whitney announced that the Board will return to open session at the anticipated time of 6:00pm. Selectperson Hoffmann moved to enter executive. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann- yes, Selectperson Bingham-yes, Selectperson Chatelain-yes, Chair Whitney-yes. The Board vote was 4-Yes, 0-No. The Board returned to open session. Public Announcements and Comments: None Select Board Announcements and Liaison Reports Selectperson Bingham commented that she attended the Edmund Sears Commemoration ceremony today along with Selectperson Hoffmann and Town Administrator Peter Lombardi. The ceremony was to recognize Edmund Sears as a Boston Tea Party participant and place a commemorative marker at his gravesite at the Sears cemetery. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Select Board 08.08.2022 www.brewster-ma.gov Page 2 of 12 Office of: Select Board Town Administrator Town Administrator’s Report Mr. Lombardi provided the following: Covid Pandemic o The Town continues to see cases fluctuate between 10-20 positive cases per week. Millstone Road Improvements o Last week Chapter 130 of the Acts of 2022 was approved by the State Legislature and signed by the Governor. This started as a special act and was approved unanimously the Town Meeting in September 2020. o Formally allows the state to convey a little over 6,000 sq ft of a corner of Nickerson State Park to the Town. Working with Town Counsel in finalizing the transaction. o Millstone Road in one location extended outside the town’s road layout and into the park. The road configuration is not proposed to be changed in the latest design but do plan on adding a new sidewalk on the east side of Millstone to improve pedestrian and bike access and safety. o Working with the consultant to complete an updated design and expect it to be finalized in the next few months. Plan to bring article to Town Meeting this fall regarding temporary easements needed to complete the work. The latest iteration doesn’t entail any permanent easements besides this one and adjacent property owned by Brewster Conservation Trust. Wing Island Boardwalk Project o Contracted with Horsley Witten to develop design plans for the new elevated boardwalk over to wing island. o Public forum will take place on Monday August 15th at 6pm, this will be a virtual meeting, to share a project update and to provide some initial conceptual design and information. o Project is being coordinated with improvements to Drummer Boy Park that have been outlined in the Master Plan update that was approved at Town Meeting. o Phase I of the Master Plan should take place first, to improve parking, pedestrian access and storm water on site before the Wing Island Project moves forward. High School Building Project o General contractor bids were set to be submitted last week, but the solicitation been delayed for various technical reasons. o School officials plan on providing more details to all Town Administrators in the region in the next few weeks, including impacts on financing. Brewster Whitecaps o Continuing their run to the Championship, won their first semi-final game against YD and currently underway in game 2. Mr. Lombardi provided a quick timeline for the Millstone Road Project: Finalizing the design in the next few months Start the local and State permitting process (again) Issue the solicitation in the Spring and have the contractor lined up to start in the Fall of 2023 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Select Board 08.08.2022 www.brewster-ma.gov Page 3 of 12 Office of: Select Board Town Administrator Consent Agenda a.Meeting Minutes: July 25, 2022 b.Appointments: Board of Assessors- Marjorie McGinnis; Crosby Property Committee-Adam Kibbe; Natural Resources Committee- Ron Essig; Election Workers c.Vote to Sign State Primary Warrant d.Vote on Police Officers Assignments to Polling Locations e.Acceptance of Gift: Brewster Recreation Department (Beach Wheelchair) f.Facility Use Request: Paines Creek Landing g.One Day Liquor License Application: Brewster Woodshed h.Vote on T-Mobile’s Continued Use of Space on the Water Tank on Yankee Drive i.SBA Communications Request for Approval to Perform Site Modifications- 1151 Freemans Way Selectperson Hoffmann noted that we will be removing the vote on T-Mobile’s continued use of space on the water tank on Yankee Drive. This will be brought back to the board at the next meeting. Selectperson Hoffmann moved to approve the Consent Agenda for as amended. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham-yes, Selectperson Chatelain-yes, Selectperson Hoffmann-yes, Chair Whitney-yes. The Board vote was 4-Yes, 0-No. Approve and Sign Conservation Restriction for 0 Red Top Rd- Amy Henderson, Brewster Conservation Trust Amy Henderson reported that last fall Brewster Conservation Trust acquired 1.3 acres at 0 Red Top Road, with the help of a grant. There will be a conservation restriction on the parcel that will be held by the Compact of Cape Cod Conservation Trust, this is required through Select Board approval. It has already been reviewed by the State and with approval it will be recorded. Selectperson Hoffmann moved to approve and sign the conservation restriction for 0 Red Top Road. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Bingham- yes, Selectperson Hoffmann-yes, Chair Whitney-yes. The Board vote was 4-Yes, 0-No. Interview Applicants and Vote to Fill Board of Health Vacancy- Joint Meeting with Board of Health Selectperson Chatelain recused himself from this agenda item due to relation with the applicant. Board of Health Chair Graczewski called the August 8th meeting to order and declared a quorum. Casey Chatelain, the only applicant, joined the meeting and introduced herself, providing a brief background of her experience. Members of the Board of Health and the Select Board took turns interviewing the candidate. BOH Member Dave Bennett asked if the applicant sees any conflict in being on the Conservation Commission and the Board of Health? Ms. Chatelain responded no, these are two separate regulations, and she would make it clear which hat she was wearing at time of commenting or voting on a particular regulation. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Select Board 08.08.2022 www.brewster-ma.gov Page 4 of 12 Office of: Select Board Town Administrator BOH Member Kim Crocker Pearson commented that she was part of the lobbying effort to bring Ms. Chatelain onto the Board and looks forward to her participation. BOH Chair Graczewski noted Ms. Chatelain submitted her application in June and asked if there have been any changes that are not reflected on her resume that was submitted. Ms. Chatelain responded that in a couple of weeks her time with Barnstable Clean Water Coalition will end and she will be joining Horsley Witten. At that point she will be submitting conflict of interest for Conservation Commission for any projects that come before either regulatory board. Ms. Chatelain has spoken to her employer about her interest in serving on the Board of Health and they have encouraged her to do so. She added that she will be working on projects not related to Brewster. Chair Graczewski asked if Ms. Chatelain is familiar with Board of Health duties? Ms. Chatelain responded that she has attended a fair amount of Barnstable Board of Health meetings, getting 14 innovative alternative septic systems permitted and, in the ground, considers herself familiar with the ins and outs of Title V and will be a quick study in getting up to speed on other aspects of the Board of Health. BOH Member Bennett commented it is his understanding that there will be some direct relationships with Horsley Witten as the consultant for the Comprehensive Wastewater Planning, asking since they are directly employed in this program, would you be recusing yourself from votes relative to their interaction with the Board of Health? Ms. Chatelain answered that Horsley Witten would be serving as a consultant and not requesting anything, of course she would submit to the State and let them decide. Selectperson Hoffmann echoed Selectperson Bingham’s comments and added that looking at her application and her experiences makes her a perfect fit. Noted her appreciation of questions related to conflict of interest. Chair Whitney thanked Ms. Chatelain and asked her if she is aware of the time commitment this position will have and if she had the time to devote? Ms. Chatelain responded, “yes and yes”. Board of Health took a roll call vote to approve the appointment of Casey Chatelain. Member Bennett- yes, member Pearson- yes, Chair Graczewski-yes. The Board of Health vote was 3-Yes, 0-No. Selectperson Hoffmann moved to appoint Casey Chatelain to the Board of Health. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Bingham-yes, Chair Whitney- yes. The Board vote was 3-Yes, 0-No. BOH Member Pearson moved to adjourn. Member Bennett second. A roll call vote was taken. Member Bennett- yes, Member Pearson- yes, Chair Graczewski-yes. The Board of Health vote was 3-Yes, 0-No. 6:20pm Public Hearing – Change of Liquor License Classification: Roberts Inc. d/b/a Cobies Selectperson Hoffman moved to open the public hearing at 6:20pm. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham-yes, Selectperson Hoffmann-yes, Selectperson Chatelain-yes, Chair Whitney-yes. The Board vote was 4-Yes, 0-No. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Select Board 08.08.2022 www.brewster-ma.gov Page 5 of 12 Office of: Select Board Town Administrator Selectperson Hoffmann read the public notice that was printed in the Cape Codder on July 22nd and July 29th. Attorney Marion Hobbs and Cobies owner Robert Slavin joined the meeting to request a change of classification to their liquor license from Seasonal Wine and Malts to Seasonal All Alcoholic beverages. Cobies has been operating for 75 years and owned and operated by the Slavin family since 1986. They have held a seasonal wine and malt license since 2020. Selectperson Hoffman moved to close the public hearing. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Bingham-yes, Selectperson Hoffmann-yes, Chair Whitney- yes. The Board vote was 4-Yes, 0-No. Selectperson Hoffman moved to approve the liquor license change from Seasonal wine and malt to All alcoholic beverages. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Bingham-yes, Selectperson Chatelain-yes, Chair Whitney-yes. The Board vote was 4-Yes, 0-No. 6:30pm Public Hearing- Yearly Entertainment License: JDT Investments LLC d/b/a The Kitchen Café Selectperson Hoffman moved to open the public hearing at 6:30pm. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Bingham-yes, Selectperson Hoffmann-yes, Chair Whitney-yes. The Board vote was 4-Yes, 0-No. Chair Whitney reviewed the public hearing process: 1.Applicant will review the plans for their Entertainment License 2.Public who are in favor of the application will speak 3.Public who opposes the application will speak 4.Close the public hearing 5.Board will discuss and vote Chair Whitney reminded the public to address the Chair and the Chair only. Selectperson Hoffmann read the public hearing that was printed in the Cape Codder on July 22nd and July 29th. The Kitchen Café owner, Danielle Panzica, addressed the Board and reviewed their request to provide live, amplified music out by the food trailer and on their private patio. She commented that it would be nothing out of the ordinary, small bands, maybe 3 people. Ms. Panzica said the entertainment would more than likely be on the weekends and during the season. The current license for operation is for between 7am and 10pm, but only currently open from 7am until 3pm. Ms. Panzica said entertainment could be from 7am – 3pm, or 11am- 1pm, doesn’t plan to have entertainment at 7am, but wanted to leave the window open since the Select Board can add conditions to the license. The public was allowed to make comments in favor of the Entertainment License, comments included: Sara Mraish-Demeter (220 Winslow Landing Rd) – in favor of acoustic music and not a long period of time. Likes what they have done with their space and enjoys their food. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Select Board 08.08.2022 www.brewster-ma.gov Page 6 of 12 Office of: Select Board Town Administrator Rick Schnidel (132 Old North)- been a wonderful addition to Brewster, enjoyed their restaurant and entertainment would be a good addition. Linda Fernando (90 Captains Village Lane) – Kitchen Café has been an amazing addition to Town, great atmosphere, entertainment would be a welcome addition. Keith Erhardt (25 Captain Fitts Rd)- love what has been done to the place, food is wonderful, in full support. Michelle Singleton (480 Lower Road)- in support of Kitchen Café and their support of local musicians and artists. One of the few restaurants that are open year-round. Chris Duggan (South Pond Drive)- a local musician and supports live entertainment, 110% in support. The following members of the public made comments in opposition of the Entertainment License: Norman Cantin (5 Cross Street) – not necessarily opposed but questions the missing details of the application. Has concerns as the Kitchen Café has had some issues with their license to date. Being a good neighbor is important, there have been some disparaging remarks on social media. Asks that this be considered by the Board. Louis Baerga (Winslow Landing Rd)- house is about 150ft from the property, happy they are doing well. Against amplified entertainment due to the proximity and the application is vague, including the type and hours. Concerns about issues that have not been rectified (food truck and previous entertainment that was not permitted). Meridith Baire (2663 Main Street)- read her letter of opposition that is provided in the packet. It seems that what has been presented in the application, is different than what has been discussed tonight, needs to be clearer of the plans for entertainment. Andrea Wong (124 Winslow Landing Road)- certainly beautified the corner of the road, unaware of violation of other things. Would like to see specific conditions including no amplification and exact times. Also concern of the traffic this would create in the area. Nicole B. (Winslow Landing) – very happy that the restaurant is doing well and is beautiful. Concerned with the noise level, parking and traffic at the intersection. Selectperson Hoffman moved to close the public hearing. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Bingham-yes, Selectperson Chatelain-yes, Chair Whitney- yes. The Board vote was 4-Yes, 0-No. The Select Board commented that their concerns with the current application is that it lacks details, though the Select Board has great discretion in granting an Entertainment License they request that Ms. Panzica provide a clear plan in terms of the type of music, hours, and days. The Select Board are supportive of the restaurant; however, they need to address the outstanding building and zoning violations. Ms. Panzica commented that she doesn’t believe the concerns about zoning should be coming up since she doesn’t have her legal representation with her. She thought that by being vague would be best so that it could be discussed during the meeting. Adding that as for amplified music, it would be the same as what is Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Select Board 08.08.2022 www.brewster-ma.gov Page 7 of 12 Office of: Select Board Town Administrator being played currently, would be continuous with the same sound level. When they had a local band come, they were not aware of needing a permit. Mostly the amplified music is through the speaker system they currently have both indoors and outside. Chair Whitney commented that the Board will not vote on the entertainment application this evening and stated that though she may think that the zoning violations are not relevant to the conversation, we are one Town and if the Town has concerns, then the Board has concerns. Once those are addressed with a plan going forward the Board will take up the license again with a written plan presented. Chair Whitney stated that the Board will give the entertainment license application fair consideration. Mr. Lombardi clarified that the amplified music that has been playing requires an entertainment license, the outdoor music is not currently permitted and shouldn’t continue. Noting that there are other businesses in Town that apply to the Select Board for annual entertainment licenses to be permitted to do what you have been doing that has been brought to our attention tonight. The Town must be consistent and fair to other business who have gone through the proper channels to get approval. Chair Whitney thanked Ms. Panzica and noted his support of the business, adding that a few things need to be cleaned up. He wishes the Kitchen Café success going forward. Once the Kitchen Café has provided a written plan and addressed the zoning and land use issues, we will set a public hearing at a future meeting. Presentation and Vote on 5-Year Community Preservation Plan – Faythe Ellis, CPC Chair Faythe Ellis presented the 5-year Community Preservation Plan for the Select Board’s approval. The presentation included highlights on the following: CPA is a state law that allows MA communities to conduct a referendum to add a small surcharge on local property taxes. Brewster adopted CPA in 2005 and to date 189 communities have also adopted CPA in Massachusetts. CPA Funding appropriates a 3% surcharge on Real Estate taxes which are reserved in order to finance projects and programs for the purpose of Open Space, Recreation, Community Housing, and Historic Preservation. Total FY23 funding estimate with an expected 25% in matching funds from the State is about $1.4M. Brewster’s funding Allocation Formula, in 2005 Brewster adopted a local bylaw that sets minimum funding allocations by CPA category: Open Space- 50%, Community Housing, Historic Preservation, or Recreation- 30%, Historic Preservation – 10% and Community Housing – 10%. Community Preservation Committee (CPC) consists of 9 members, designed to include individuals who have an understanding of each of the CPA eligible funding areas. The committee is responsible for vetting applications for CPA projects. The CPC wanted to create a framework to make funding recommendations for multiple eligible projects. Hired a consultant to help develop a 5-Year CPA plan and looking at possible changes to Brewster’s unique funding formula. The final plan was presented to the CPC in March 2022. This is available in the packet, with an executive summary on pages 8-9 that includes overall CPA goals and goals for each eligible category. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Select Board 08.08.2022 www.brewster-ma.gov Page 8 of 12 Office of: Select Board Town Administrator Two recommendations were made in the CPA plan: Funding formula change- amend Brewster’s minimum allocation bylaw requirements by adopting the CPA statute minimum set asides effective July 1, 2023. The statutory formula provides the CPC with maximum flexibility in all four issue areas to recommend projects at Town Meeting. Carryover reserve balances were reviewed from end of year 2022. Eligible projects were presented, with a baseline estimate. The committee believes that the added flexibility of the statutory formula will mean more CPA money will be available to address the Town’s current and future priorities. CPC to Adopt 5 Year target allocation policy – a guideline for the CPC for recommendations for a multi-year period, different from the annual funding allocation bylaw. Allows the CPC and the Town more flexible over a 7-year period. Ms. Ellis reminded that CPC funds are spent only with Town Meeting approval, after they have been reviewed and recommended by both the CPC and the relevant subcommittee. There was discussion of the flexibility that the 5-year Community Preservation Plan would offer, if one eligible category needed more funding than the allocated amount, would they be able to apply for excess funding. Ms. Ellis noted that with the change there would be flexibility, but there would need to be discussion if the target allocation were to vary from what has been decided. It was discussed that how to present this in a clear way to the residents at Town Meeting. Mr. Lombardi noted that at the Annual Town Meeting, there was no explicit commentary referencing the target allocation percentages, this is something that should be completed for resident as they prepare to vote at Town Meeting. It was noted that Brewster is the only Town that has a custom formula, and that the statutory formula will allow the most flexibility and allows the community and the committee the ability to acknowledge what is unique about Brewster in a way we spend CPA money and the freedom to spend it as priorities change. Mr. Lombardi commented the target allocation percentage is to look out over the 5-year span of the plan, spending that percentage of the revenues for those purposes. When reviewing the current balances, Open Space has a healthy balance. It is important to keep in mind with CPA projects, the Town has some control over projects brought forward, but the CPA takes applications from other organizations which we don’t have control or understanding, this plan would benefit in maintaining flexibility. Selectperson Hoffmann moved to approve the 5-Year Community Preservation Plan. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Bingham-yes, Selectperson Chatelain-yes, Chair Whitney-yes. The Board vote was 4-Yes, 0-No. Discuss and Vote on Land Disposition Agreement & Ground Lease for Millstone Road Community Housing Project- Select Board FY22-23 Strategic Plan Goal H-3 Ms. Kalinick noted that the Select Board gave oversight of a little over 16 acres of Town owned land off Millstone Road to the Brewster Affordable Housing Trust (BAHT). The BAHT developed a request for proposal to manage and develop the land for rental housing. The BAHT received a proposal from Housing Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Select Board 08.08.2022 www.brewster-ma.gov Page 9 of 12 Office of: Select Board Town Administrator Assistance Cooperation (HAC) and Preservation of Affordable Housing (POAH) who submitted together. A copy of the proposal is in the packet and it has been deemed highly advantageous based on the criteria and a recommendation was made to the Select Board who is the awarding authority to enter a land development agreement and a long-term lease to develop and manage the land with POAH and HAC. Since the recommendation was made, administration and Town Counsel have been working with POAH and HAC to define the terms of the agreement and lease. Early this evening the Board met in executive session to review the documents. Once approved, the comprehensive permit process would begin through the Zoning Board of Appeals. The proposal includes up to 45 rental units, for mixed incomes and a combination of 1, 2- and 3-bedroom rentals. Mr. Lombardi noted that the Land Disposition Agreement provides language that requires the 45 units be built on this property as part of the project, the buffers that were included in the solicitation are also required to be maintained by POAH and HAC. Ms. Kalinick added that any amendment to the lease would require a subsequent vote by the Select Board. Selectperson Hoffman moved to approve the Land Disposition Agreement and Ground Lease between the Town and the Preservation of Affordable Housing and Housing Assistance Corporation as reviewed and discussed in executive session for planned affordable housing development at 0 Millstone Road. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Bingham- yes, Selectperson Hoffmann-yes, Chair Whitney-yes. The Board vote was 4-Yes, 0-No. Discuss and Vote on Local Initiative Program Letter of Support for Millstone Road Community Housing Project Ms. Kalinick noted that as part of the process of Preservation of Affordable Housing and Housing Assistance Corporation applying for low-income tax credit, which is a major part of affordable housing financing, they have submitted for preliminary approval to the Department of Housing and Community Development. Brewster’s Housing Coordinator Jill Scalise attended a site visit with representative from Department of Housing and notice is provided to the Town as a 30-day public comment period. The Department of Housing is looking to make sure the Town is a partner and supportive of the project for which they are seeking approval for the tax credits. Ms. Scalise added that the project eligibility letter application is a key part in beginning the comprehensive permit, or the 40B permit process before the Zoning Board of Appeal. More documents are available in the packet regarding the criteria that is required to be met to move forward. Selectperson Hoffman moved that the Select Board vote to endorse the rental housing project proposed by the Preservation of Affordable Housing and Housing Assistance Corporation which is known as Millstone Road Affordable Rental Housing and would be located at 0 Millstone Road with 45 rental units, all units are affordable project under the Department of Housing and Community Development Local Initiative Program and with Select Board Chair hereby dually authorized to execute the Local Initiative Program letter of support for the project. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann- Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Select Board 08.08.2022 www.brewster-ma.gov Page 10 of 12 Office of: Select Board Town Administrator yes, Selectperson Chatelain-yes, Selectperson Bingham-yes, Chair Whitney-yes. The Board vote was 4-Yes, 0- No. Vote on Fall 2022 Special Town Meeting Date and Citizen Petition Deadline Mr. Lombardi noted that we are looking to hold Special Town Meeting on Monday November 14th at 6:00pm at the Stony Brook Elementary School. Town bylaws stipulate the deadline for citizens petitions for Annual Town Meeting, but not Special Town Meeting, we generally use the same 45-day window for the deadline. Assuming a November 14th meeting date, we are looking for the Board to establish September 28th as the deadline for citizen’s petitions. This leaves two regular Select Board meetings to deliberate on any petitions that may come in before the deadline. As a reminder since this is a Special Town meeting those citizens petitions require 100 signatures. Select Board will most likely open the warrant on September 12th and close on October 17th. Selectperson Hoffmann moved to approve the date of fall Special Town Meeting as Monday November 14th at 6pm at Stony Brook Elementary School and that we establish Wednesday September 28th as the deadline for submitting a citizen petition for a warrant article to be included in Special Town Meeting. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Bingham- yes, Selectperson Hoffmann-yes, Chair Whitney-yes. The Board vote was 4-Yes, 0-No. Vote on Change to Bay Property Committee Charge & Discuss Potential Change to Pond Property Planning Committee Charge Mr. Lombardi reviewed the interest in modifying the charge for the Bay Property Planning Committee (BPPC) to remove references to charging the committee with looking at alternative uses of other sites in Town (Council on Aging, Town Hall and the Eddy School). The Select Board was supportive of this consideration and the BPPC voted in favor of making the change. Selectperson Hoffmann moved to approve the language change to the Bay Property Charge as outlined in the memo dates July 8, 2022. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Chatelain- yes, Selectperson Bingham-yes, Chair Whitney-yes. The Board vote was 4-Yes, 0-No. Ms. Kalinick noted that the Pond Parcel Planning Committee has been meeting since April and are reviewing the current makeup of the committee. Selectperson Hoffmann commented that the potential uses for the Pond Parcel that have been outlined are habitat protection, watershed protection, open space, conservation, passive and active recreation, community housing and general municipal purposes. Through committee discussions realized that we have a lot of voting representation for these ideas, but we only had the recreation commission member as a liaison and would like to expand the voting membership to include the recreation commission. This will be reviewed with the Pond Property Planning Committee, then back to the Select Board for a vote. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Select Board 08.08.2022 www.brewster-ma.gov Page 11 of 12 Office of: Select Board Town Administrator Discuss Proposed Truro Net Metering Credits Purchase Agreement and Vote to Allow KP Law to Represent Brewster & Truro in Developing Intermunicipal Agreement Mr. Lombardi informed that Truro has developed significant solar on town property and has been aggregating supplemental energy credits that exceed their usage and have been banking these credits. Truro has reached out to surrounding Towns to see if there is interest in entering into an agreement where Brewster would receive almost all of the equivalent of the energy credits that they have available to offset our utility costs in the near term. Our energy manger has been involved and we have had several meetings with Truro Town officials and a presentation to our Energy Committee who has unanimously endorsed the concept. Looking to develop the agreement that would benefit both Truro and Brewster. KP Law serves as Town Counsel to both Towns, there is a process that respective Select Boards must go through to allow KP to serve in the role for both communities in developing the intermunicipal agreement. Mr. Lombardi noted that there is no difference in our negotiating positions, Truro has provided a proposal and now just a matter of working through the particulars of the agreement. Selectperson Hoffmann moved that the Select Board allow KP Law the following determination, that it is determined pursuant to Rule 1.7 of the Massachusetts Rules of Professional Conduct that the Select Board of the Town of Brewster consent to KP Law P.C., representing both Brewster and Truro with regard to the drafting of a new intermunicipal agreement for the purchase of Net Metering Credits as disclosed to the Town in a letter dated July 22, 2022 notwithstanding that KP Law P.C. also serves as Town Counsel for the Town of Truro. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham-yes, Selectperson Chatelain- yes, Selectperson Hoffmann-yes, Chair Whitney-yes. The Board vote was 4-Yes, 0- No. Follow-up on Annual Retreat: Review Additional Committee Feedback and Draft FY23-24 Select Board Strategic Plan The Select Board held their annual retreat in which input was solicitated from committee chairs and department heads regarding both progresses made on the current two-year plan and suggestions for the Board to consider in adding new goals or modifying goals for the upcoming two-year cycle. The Select Board works through the process by developing building blocks that aligning both with the Vision Plan and the draft Local Comprehensive Plan. The Board endorsed adding two new building blocks, climate mitigation and adaptation and solid waste management. The Board also supported retaining a separate building block for the former Sea Camps Properties. The Board has identified 39 goals in the draft plan, administration has worked to provide specificity around the anticipated timeline for each of the goals. Goals are highlighted if they were carryovers from the last plan, and primary responsible parties are identified in making progress, as well as other key stakeholders. Mr. Lombardi added that this year a new column with degree of complexity was added in an attempt to reflect the extent to which some projects and initiatives are more involved and may take more time. Chair Whitney asked what number of goals is obtainable or would you go by the degree of complexity? Mr. Lombardi responded that there is no set number, as there is a host of work that goes on that does not make the plan that is important. Acknowledging that if Town leadership wants to identify this many goals, it is Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Select Board 08.08.2022 www.brewster-ma.gov Page 12 of 12 Office of: Select Board Town Administrator more likely that steady progress can be made rather than focus narrowly on a handful of goals. The plan serves as a roadmap as an organization to inform decision making and identifying resources being used across the organization. Selectperson Hoffmann wanted to outline the degree of complexity, and that it is not a degree of priority. Noting that though there are 39 goals, 9 have a low degree of complexity. Mr. Lombardi commented that in referencing the degree of complexity is accurate, lower may be better. None of these are really low, just relative to the others. One recommendation is how the goals are being characterized and to have higher and lower degrees of complexity. The Select Board will review, discuss and vote on the plan at an upcoming Select Board meeting. For Your Information: Mr. Lombardi acknowledge the letter from the Department of Housing Community Development that affirmed the Town’s achievement in being recognized as a certified community. Second time in five years that Brewster has been placed in this position, reflective of the great work that our housing program has done and the progress we have made. Matters Not Reasonably Anticipated by the Chair: None Questions from the Media: None Next Meetings: August 22, September 12, September 19, and September 26, 2022 Adjournment Selectperson Hoffmann moved to adjourn at 8:12pm. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann-yes, Selectperson Bingham-yes, Selectperson Chatelain-yes, Chair Whitney- yes. The Board vote was 4-Yes, 0-No. Respectfully submitted by Erika Mawn, Executive Assistant Approved: __________________ Signed: _________________________________________ Date Selectperson Hoffmann, Clerk of the Select Board Accompanying Documents in Packet: Agenda, TA report, Consent agenda items, Red Top Road CR, Board of Health application, Cobies Change of Liquor Classification, the Kitchen Café Entertainment License request, 5-Year Community Preservation Plan, Land Disposition Agreement and Ground Lease for Millstone Road Housing Project, Letter of Support for Millstone Road Housing Project, Memo regarding date of Fall Special Town Meeting, Bay Property Planning Committee Charge, Net Metering Credits Purchase Agreement documents, Draft FY23-24 Strategic Plan, FYIs. FINAL Select Bd Appt Policy; version Oct. 28 Appendix B Town of Brewster SELECT BOARD COMMITTEE APPOINTMENT APPLICATION APPLICANT DIRECTIONS: x Thank you for your interest in serving Brewster. The Town aims to match applicants with committee service best aligned to your skills and interests as well as the committee’s needs. x The Town may consider the information in this application, any supplemental information, and any other publicly available information. An appointment to any committee, board or commission is at the discretion of the Select Board. x Please complete this form online, or on paper, and submit a résumé if desired to Erika Mawn, Town Administrator’s Executive Assistant: o Email: EMawn@Brewster-MA.gov o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or o In person: Town Administrator’s Office or drop-box outside Town Hall. x After your application materials are received, you’ll be contacted regarding next steps. Vacancies will be filled by applicants deemed best qualified to serve in a particular capacity, which discretion lies solely with the appointing authority. Submitting this form does not guarantee appointment. 1. Applicant name: 2. Address: 3. Phone Numbers: Home Cell: 4. Email: 5. This is an application for: Full member status Alternate status 6. Are you a full-time Brewster resident? Yes No 7. Years you’ve lived in Brewster: 8. Are you registered to vote in Brewster? Yes No 9. Committees you are interested in serving on in order of preference: a. b. c. NOTE: You may attach a résumé or CV instead of completing items 10-14. FINAL Select Bd Appt Policy; version Oct. 28 10. EDUCATION. List schools attended, degrees/diplomas/certificates received, and date of completion. Name of School Degree/Diplomas Certificates Date of Completion 11. OCCUPATION: ______________________________________________________ Active Retired Not currently working 12. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of employment for at least previous 3 years. Name of Employer Job Title Dates of Employment 13. GOVERNMENT POSITIONS. List any Town of Brewster or other government volunteer, elected, or appointed positions you now hold or have held. x x x x 14. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that you belong to or have belonged to in the previous 5 years: a. Organizations and dates: 15. GOALS: Please explain why you’d like to serve on a particular committee. 16. EXPERIENCE & SKILLS: Please list any experience, achievements, skills, or interests you have that would assist you to serve effectively on the committee you wish to serve on. 17. TOWN EMPLOYMENT: Are you or any member of your immediate family employed by or receiving financial consideration from the Town of Brewster? Yes No 18. CONFLICTS OF INTEREST. Do any of your activities or relationships present the possibility or probability of a conflict of interest if you are appointed?(Does not automatically disqualify but may need to be disclosed) Yes No 19. LOCAL REFERENCES: Please provide the names and contact information for references (Brewster residents preferred): 20. ADDITIONAL INFORMATION. Please add any additional information you’d like. a. Name: Addre Phone Email: Relationship to you: b. Name: Addr Phon Email Relationship to you: FINAL Select Bd Appt Policy; version Oct. 28 20. SIGNATURE. By signing below, you state that you understand and agree. x My completion of this form does not guarantee my appointment and my application will be kept on file for two (2) years. x If appointed to a position, I will be considered a Municipal Employee under MGL Ch. 268A and will be subject to: x Massachusetts Conflict of Interest Law, MGL Ch. 268A; x Massachusetts Financial Disclosure Law, MGL Ch. 268B; x Massachusetts Open Meeting Law, MGL Ch. 30A, Sections 18-25, and the implementing regulations, 940 CMR 29.00; x Massachusetts Public Records Law, MGL Ch. 66, and the implementing regulations, 950 CMR 32.00; x Massachusetts Campaign Finance Law, MGL Ch. 55; and x Brewster Charter, when in force, and Town bylaws, and all other applicable federal, state, and local laws or regulations. x If appointed, I must be sworn in by the Town Clerk before serving, and I will complete State Conflict of Interest training after appointment, as well as any other certifications required by law. x When submitted, I understand that this form becomes a public document. Signature: Date: FINAL Select Bd Appt Policy; version Oct. 28 Appendix C SELECT BOARD COMMITTEE APPLICATION SCREENING FORM Applicant Name Requested Committee 1. TOWN CLERK REVIEW a. Applicant is a registered Brewster voter: Yes No b. Date confirmed 2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD a. Select Board Liaison Applicant Interview: i. Interviewer name (Select Board Liaison): ii. Interview date: b. Select Board Liaison Consultation with Committee Chair: iii. Committee Chair name: iv. Consultation date: v. Did Committee Chair also interview applicant? Yes No c. Was at least 1 Brewster reference contacted: Yes No N/A d. Select Board Liaison Recommendation: i. Recommend appointment. ii. Recommend appointment to other committee that is a better fit for applicant qualifications. iii. Recommend holding application for future opening. iv. Not recommended. 3. SELECT BOARD ACTION a. At a Select Board meeting held , the Applicant was appointed to for a term ending year term. 4. NOTIFICATION OF APPOINTEE AND TOWN CLERK a. Date notification of appointment sent to appointee and Town Clerk: The Commonwealth of Massachusetts Town of Brewster To Suzanne Kenney We, the Selectmen of Brewster by virtue of the authority in us vested by the laws of the Commonwealth, do hereby appoint you to the Human Service Committee for a 3-year term, expiring June 30, 2025 Given at Brewster this 22nd day of August 2022 Recorded A.D. Attest:Town Clerk Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Memo To: Brewster Select Board From: Erika Mawn, Executive Assistant Date: August 11, 2022 RE: Facility Use Applications for Drummer Boy Park The Town Administrator’s office has received applications for use of Drummer Boy Park for the 2023 summer season. All three applicants (By the Bay Craft Shows, Kaleidoscope Craft Show, and Castleberry Fairs and Festivals) have successfully held craft shows at Drummer Boy Park in the past. All applicants have provided applications, site maps, certificate of liability and deposit payments. The following departments have reviewed the applications and provided feedback that will be shared with the applicants. Building Department: The Building Department has no concerns about these applications. Planning Department: Proposed event does not require site plan or other Planning Board review. Natural Resources Department/Conservation Commission: No vehicles across the walking path, including during setup and breakdown of the event. Town Administration: Consult with the Police Department to determine if a police detail is required to monitor traffic. Additional port-a-johns will need to be provided for the event based on the number of expected attendees. Organizers should ask their vendors to be responsible for their own trash removal. Any serving of food/food vendors needs to be permitted through the Board of Health. No vehicles are to transverse across the paved walking paths. The sale of single use plastic bottled water is prohibited on town property. The Park will not be available for rental between Labor Day 2023 through June 2024 and potentially again from Labor Day 2024 through June 2025 for improvements at Drummer Boy Park. Administration is in the process of updating the Public Facility Use regulations and application- renters will be sent the updated version once adopted by the Select Board and will be expected to adhere to any updated rules. Fire Department: 1. All tents shall have a permanently affixed label indicating appropriate fire-retardant ratings. 2. Multiple tents placed side by side shall have a 12 ft. fire break clearance on all sides for every 700 square feet of tent (Ex. When seven 10’ x 10’ (or greater) tents are placed side by side there shall be a 12’ break every 700’ or less dependent on size of tent. 3. Parked vehicles or internal combustion engines such as generators shall not be located closer than 20 feet to any tent or membrane structure 400 sq ft or more and/or multiple tents placed side by side with an aggregate area of 700 sq ft. For the purpose of determining required distance, support ropes and guy wires shall be considered as part of the temporary membrane structure or tents. Failure to comply with this regulation during any event may result in citations being issued and/or the moving of vehicles upon order of the fire department during an event. 4. Access to field by fire department vehicles shall not be blocked. All lanes in between tents shall be no less than 12' in width. 5. No parking on interior roads shall be permitted. 6. All parking lot lanes shall be no less than 20’ in width. Police Department: Seeing that all are known entities with a track record of successful events, no further comment other than the Police Department has the right to request a detail if traffic is adversely impacted by the event. Health Department: Castleberry Fairs is the only organization that typically has food at their events, they have been excellent about submitting the pertinent food service permits in a very timely manner. rim zvx tees uet 202 _s 8111 r Tc-L-eq/ ,� c Md 2_ 2 1- 3 (3cY2 7 FP 13- CC,Z0/fri 6/7. 23 APPLICATION FOR FACILITY USE BREWSTER BOARD OF SELECTMEN 2198 MAIN STREET, BREWSTER, MA 02631 All requests must be made at (east two (2) weeks in advance of the desired use date. For more information please call the Selectmen's Office at 896-3701. Completed forms may be dropped -off or mailed to the address above, or faxed back to 508-896-8089. ORGANIZATION OR GROUP: LOCAL SPONSORING ORGANIZATION: AREA OR FACILITIES NEEDED: -+- DATE OR DATES REQUESTED: TIME IN:/094' TIME OUT r M (INCLUDING PREPA PURPOSE OF FACILITY USE: 4—Jte #I4 NATURE OF ACTIVITY TO TAKE PLACE: e,„ s MANTLING) WILL ADMISSION FEE BE CHARGED? YES NO X AMOUNT NON-PROFIT ORGANIZATION: YES NO )< IRS # TOTAL NUMBER OF PERSONS EXPECTED :- MAXIMUM PEOPLE EXPECTED AT ONE TIME: aoo ANY SPECIAL EQUIPMENT NEEDED?: PERSON B PONSIBLE FO THE OBLIGATIONS OF THE GROUP WHO WILL PAY THE BILL - NAME: 6 k' MAILING ADDRESS: i ( M4) -J 1J TELEPHONE NUMBER: 771i. ,, r 7 7/77 • I have read the regulations and understand them with the acknowledgement that any additional expenses incurred will be paid by my organization and that any violation may jeopardize continue use of the building. Signature: Telephone: ri'/74/ a6 7 7/ 77 Page 6 of 7 8/13/13 APPLICATION FOR FACILITY USE BREWSTER BOARD OF SELECTMEN 2198 MAIN STREET, BREWSTER, MA 02631 All requests must be made at (east two (2) weeks in advance of the desired use date. For more information please call the Selectmen's Office at 896-3701. Completed forms may be dropped -off or mailed to the address above, or faxed back to 508-896-8089. ORGANIZATION OR GROUP: 73c( �� y S kO w $ LOCAL SPONSORING ORGANIZATION: AREA OR FACILITIES NEEDED: DATE OR DATES REQUE i ED:____ TIME IN:/DAPV TIME OUT: PURPOSE OF FACILITY USE: NATURE OF ACTIVITY TO TAKE PLACE: G PREPARATIOf& SM WILL ADMISSION FEE BE CHARGED? YES NO X AMOUNT NON-PROFIT ORGANIZATION: YES NO iC IRS # TOTAL NUMBER OF PERSONS EXPECTED O V Aida S) MAXIMUM PEOPLE EXPECTED AT ONE TIME: ZOO ANY SPECIAL EQUIPMENT NEEDED?: PERSON MPONSIBLE FO THE OBLIGATIONS OF THE GROUP WHO WILL PAY THE BILL - NAME: 6 MAILING ADDRESS: A991 1-14-)k) 5-7 TELEPHONE NUMBER: %7'/- , r 7 7/ 77 I have read the regulations and understand them with the acknowledgement that any additional expenses incurred will be paid by my organization and that any violation may jeopardize continue use of the building. Signature: Telephone: Page 6 of 7 8/13/13 APPLICATION FOR FACILITY USE BREWSTER BOARD OF SELECTMEN 2198 MAIN STREET, BREWSTER, MA 02631 All requests must be made at least two (2) weeks in advance of the desired use date. For more information please call the Selectmen's Office at 896-3701. Completed forms may be dropped -off or mailed to the address above, or faxed back to 508-896-8089. ORGANIZATION OR GROUP: I trI-Le 3cay Skows LOCAL SPONSORING ORGANIZATION: AREA OR FACILITIES NEEDED: (knelt% Pc DATE OR DATES REQUESTED: 544 cxivt TIME IN:/D4ot TIME OUT: ;; M (INCLUDING PREP PURPOSE OF FACILITY USE: '--/ng 4I� S NATURE OF ACTIVITY TO TAKE PLACE: WILL ADMISSION FEE BE CHARGED? YES NO X AMOUNT NON-PROFIT ORGANIZATION: YES NO X IRS # TOTAL NUMBER OF PERSONS EXPECTED. MAXIMUM PEOPLE EXPECTED AT ONE TIME: aoo ANY SPECIAL EQUIPMENT NEEDED?: Q PERSON PONSIBLE FO THE OBLIGATIONS OF THE GROUP WHO WILL PAY THE BILL - NAME: MAILING ADDRESS: Pg) ( M131-i k) ST TELEPHONE NUMBER: 77* ' 7 7/ ,7f • I have read the regulations and understand them with the acknowledgement that any additional expenses incurred will be paid by my organization and that any violation may jeopardize continue use of the building. Signature: Telephone: 77.'/ aQ 7 7/77 Page 6 of 7 8/13/13 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 3/8/2022 (844) 249-2684 13056 Robert Bugle 2271 Main Street Brewster, MA 02631 A 1,000,000 BOP1022589 3/3/2022 3/3/2023 50,000 5,000 Included 2,000,000 2,000,000 Proof of Insurance. Robert Bugle 2271 Main Street Brewster, MA ROBEBUG-01 BFISK1 RLI Underwriting Services, Inc. 9025 N. Lindbergh Drive Peoria, IL 61615 Info@RLIUS.com RLI Insurance Company X X X APPLICATION FOR FACILITY USE BREWSTER BOARD OF SELECTMEN 2198 MAIN STREET, BREWS I tR, MA 02631 All requests must be made at least two (2) weeks in advance of the desired use date. For more information please call the Selectmen's Office at 896-3701. Completed forms may be dropped -off or mailed to the address above, or faxed back to 50S-896-8083, ORGANIZATION OR GROUP: Ki.a2.1.4720Sc4 LOCAL. SPONSORING ORGANIZATION: AREA OR FACILITIES NEEDED: , I ) (Cum v .,, w 60y _ Piz.._, DATE OR DATES REQUESTED: u -* l (pi cL.PtZ-c49 TIME IN: 7 t'» TIME OUT; (INCLUDING PREPARATION & DISMANTLING) PURPOSE OF FACIILrry USE: err 0+ rL a t + ,ck04 NATURE OF AC i IVITY TO TAKE PLACE: � • , OY �c .. (,t, r~LP,g h-d<vtd-e-Ara-g-fS am -el -t--1 ►t2 OA WILL ADMISSION FEE BE CHARGED? YES_ NO ' AMOUNT NON-PROFIT ORGANIZATION: YES NO IRS # TOTAL NUMBER OF PERSONS EXPECTED MAXIMUM PEOPLE EXPECTED AT ONE TIME: (Q e,u,S`�-trovA . ANY SPECIAL EQUIPMENT NEEDED?: 5o PERSON RESPONSIBLE FOR THE OBLIGATIONS OF THE GROUP WHO WILL PAY THE BILL - NAME: Ztut 01 - MAILING ADDRESS; Y rwte in,\/(4 1*(41 t4/ C2 % TELEPHONE NUMBER: 5 a 36 41 5"�,S' 1 have read the regulations and understand them with the acknowledgement that any additional expenses incurred will be paid by my organizatio nd that any violation may jeopardize continue use of the building. Signature: t���-c-F— Telephone: ,1/45-41 ? - 36 Page 6 of 7 8/t3/I3 9'd LZ t£OCCtLL awoH d09:CO'ZZ9ZInf APPLICATION FOR FACILITY USE BREWSTER BOARD OF SELECTMEN 2198 MAIN STREET, BREWSTER, MA 02631 All requests must be made at least two (2) weeks In advance of the desired use date. For more information please call the Selectmen's Office at 896-3701. Completed forms may be dropped -off or mailed to the address above,. or faxed back to 508-896-8089. ORGANIZATION OR GROUP Kc�Qa. i }-e-- LOCAL SPONSORING ORGANIZATION: AREA OR FACILITIES NEEDED: 1.-)1'1& 1rt vN atr' B(, y i ✓ 2 DATE OR DATES REQUESTED: C(•c,r., c�a (&i_, TIME IN: 7.06 TIME OUT: In : DO_(XNCLUDING PREPARATION & DISMANTLING) PURPOSE OF FACILITY USE: V a Q.va an --f � 12 e,;,t) NATURE OF ACTIVITY TO TAKE PLACE: ,S Ap,o 0Yl c� r r .Q J ri Cr not/3 U WILL ADMISSION FEE BE CHARGED? YES NO X AMOUNT NON-PROFIT ORGANIZATION: YES NO IRS # TOTAL NUMBER OF PERSONS EXPECTED ,;rt") MAXIMUM PEOPLE EXPECTED AT ONE TIME: ea C.,6 4rrrrta - ANY SPECIAL EQUIPMENT NEEDED?: PERSON ESPONSIBLE FOR THE OBLIGATIONS OF THE GROUP WHO WILL PAY THE BILL - NAME: t 'rlc-Ce. {I MAILING ADDRESS: I g (4a. , j, p TELEPHONE NUMBER: d " S� C j_- 6.--c / I have read the regulations and understand • them with the acknowledgement that any additional expenses incurred will be paid by my organization and that any violation may jeopardize continue use of the building. Signature: v � Telephone: d f . _• �� 7 Page 6 of 7 8/13/13 6'd LZ 6£0££bLL OWOH d 69:£0 'ZZ 93 Inc APPLICATION FOR FACZUT1! USE BREWSTER BOARD OF SELECTMEN 2198 MAIN STREET, BREWS i ER, MA 02631 Alf requests must be made at feast two (2) weeks in advance of the desired use date, For more information please call the Selectmen's Office at 896-3701. Completed forms may be dropped -off or mailed to the address above, or faxed back to SO8-896.8089. ORGANIZATION OR GROUP: fCGt-G.,(..r Ct--e LOCAL SPONSORING ORGANIZATION: AREA OR FACILITIES NEEDED: r-(, l rl ryLeir 3 G DATE OR DATES REQUESTED: 4-1 [ 2 v�` jI 0444 e90 TIME IN: 7 TIME OUT: 6 Ada (INCLUDING PREPARATION & DISMANTLING) PURPOSE OF FACILITY USE: e r�.��- . f' ( NATURE OF ACTIVITY TO TAKE PLACE: S Ale,4 c rc t buS lbr,r1:04 uzp PJL c c C t Gi4 WILL ADMISSION FEE BE CHARGED? YES , NO AMOUNT NON-PROFIT ORGANIZATION: YES NO A IRS #_. TOTAL NUMBER OF PERSONS EXPECTED 6-C MAXIMUM PEOPLE EXPECTED AT ONE TIME: Cpd C tz14cM'Q ANY SPECIAL EQUIPMENT NEEDED?: v1 --r yce, PERSON_RSPONSIBLE FOR OBLIGATIONS OF THE GROUP WHO WILL PAY THE BILL - NAME: L)'c 1 , c c.,cL 1C! JGt, �i MAILING ADDRESS: ( (R --S 1' a rim ail 1 c'i✓� 1t4 d 1 TELEPHONE NUMBER: 6"-' ',36 <7 3-Cr/ 1 have read . the regulations and understand them with the acknowledgement that any additional expenses incurred wUI be paid by my organization and that any violation may Jeopardize continue use of the building. Signature:G-1,5A-Ze-4:0(' Telephone: P-66 Page 6 of 7 8/1111? £6'd LZL£0££bLL OWOH d£9:£0'ZZ93Inf AATISIS 1.k C r Tp..fiEP.S& G Tt�rA.riii7 = �lNSURANCE hnn•1lvere arl6etranc i cane 644,520.609? PosereCtry Vg R,,'insurenco Sohebnq CCC GRew� v Mt$0,0 Cf MVP Great American Atlance Insurance Company 301 E. Fourth Street, 25 S Ctnennoti. OH 45202420% COMMERCIAL GENERAL LIABILITY COVERAGE PART — OCCURRENCE FORM CERTIFICATE PAGE IT IS AGREED THAT THIS CERTIFICATE IS ISSUED TO THE CERTIFICATE HOLDER LISTED BELOW TO CERTIFY COVERAGE UNDER THE COMMERCIAL GENERAL LIABILITY INSURANCE MASTER POLICY LISTED BELOW. INSURANCE COMPANY: GREAT AMERICAN ALLIANCE INSURANCE COMPANY NAMED INSURED; REALITY HEALTH &TRADE ALLIANCE CERTIFICATE HOLDER: Patricia Daley. DBA Kaleidoscope Silver & Glass ADDRESS: 120 PIn0 51, Yarmouth Port, Massachusetts 02075 POLICY PERIOD: 07122t2022to6712212023..r.,r . o-,uroT.r.t.nna.t.dnRtMLb.4Ww POLICY NUMBER: PLET38522 CERTIFICATE NUMBER: AAI94685 LIMITS OF INSURANCE General Aggregate Limit (Other than Products -Completed Operations) 5 2,000,000 Products -Completed Operations Aggregate Limit $ 2,030,000 Personal and Advertising In)ury Limit 5 1,030,000 General Each Occurrence Limit $ 1,000,000 Damage to Premises Rented to You Limit $ 300,000 Any One PremIS03 Medical Expense Limit $ 5,000 Any One Person Liability Deductible Nona ProtessionaI Coverage &tension Professional Coverage Deductible $ Not Pu:ehemd Each Claim $ Not Ptrchased Aggregate S NotArchasoc Each Claim FORM OF BUSINESS: Sole PropriotorAndividual PREMIUM: S 169 BHTA Fee: S 42 TOTAL ANNUAL COST: 5 211 (The coal Is 100% earned/non refundable) Price Includes premium and foes CODE NUMBER: 51970 PREMIUM BASIS: GreSs Sales CLASSIFICATION: Manufacturer & Distributer of Handcrafted Producis, EXPOSURE: Up to 550.000 THIS INSURANCE IS SUBJECT TO ALL THE TERMS AND CONDITIONS. INCLUDING APPLICABLE ENDORSEMENTS, OF THE COMMERCIAL GENERAL LIABILITY INSURANCE MASTER POLICY. A COPY OF THE COMMERCIAL GENERAL LIABILITY INSURANCE MASTER POLICY ACCOMPANIES THIS CERTIFICATE. ADDITIONAL COPIES WILL BE PROVIDED TO THE CERTIFICATE HOLDER. PLEASE READ THE POLICY AND ALL ENDORSEMENTS, NO ADMISSION OP LIABILITY MAY BE MADE EITHER VERBALLY OR IN WRITING Full desalt of any incident should be submitted via Ise customer dashboard, Questions can be sent via EMAIL TO CLAIMSFTWOPINS.COM OR BY LETTER TO VERACITY INSURANCE SOLUTIONS, LLC 260 SOUTH 2500 WEST SUITE 303, PLEASANT GROVE, LIT 84002. FORMS AND ENDORSEMENTS applicable to all Coverage Parts and made part of this Policy at lime of Issue are listed on the attached Forms and Endorsements Schedule IL 8B 01 (11/85), ADMINISTRATED BY Ycraolly Insurance SolNans, LLC 260 SOU01200e West 0tHe ao3 Pknsanl Grovo Utah 04062 &14.520.6991 ir{nrTr:a nsura nce,ran ADMINISTRATOR'S SIGNATURE: 9(d LZ6£0££tLL BLIOH 49:00'ZZ 9Z Inf • n la 40 IS v—iPj" 11 rI c.E OW OH db9:E0'ZZ 93 Inf Erika Mawn Executive Assistant to the Town Administrator 2198 Main Street Brewster, MA 02631 August 7, 2022 Re: Events July & August 2023 Hell o Erika, We would like to return to Drummer Boy Park to host our 2 Annual Arts and Craft Fairs in 2023. Enclosed please find: 2 “Applications for Facility Use” for Drummer Boy Park as follows: 11th Annual Brewster Summer Arts & Craft Festival July 28, 29 & 30, 2023 (set up date of July 28) 11th Annual Kill Tide Arts & Craft Festival August 25, 26 & 27, 2023 (set up date of August 25) We prefer to keep the Exhibitor Booths and Parking in the same locations. With the option open to switch these in case of rain. (See Map Enclosed) We prefer the shady section (A) for exhibitors but if there is rain we would have to move to higher ground (B). Certificates of Liability Insurance will be provided when our insurance renews in May, 2023. Drummer Boy Park is beautiful and we are fastidious in our care, we are constantly cleaning during and after our event. We always leave the park in pristine condition. We request the grass cut 2 or 3 days prior and sprinkler system, if applicable, turned off. I am a licensed (annually) State Promoter through the Massachusetts Division of Standards. All Castleberry Events are duly registered with the Massachusetts Department of Revenue. Enclosed find Check # 23229 in the amount of $1000.00 for 2 deposits of $500.00 each. Please confirm these dates as soon as you are able and I will send you the balance. Thank you again for your help. Terry Mullen ______________________________________________________________________________________________________________ 110 N. Pembroke Road, Pembroke, New Hampshire 03275 Phone (603) 332-2616 Email: info@castleberryfairs.com www.castleberryfairs.com APPLICATION FOR FACILITY USE BREWSTER BOARD OF SELECTMEN 2198 MAIN STREET, BREWSTER, MA 02631 All requests must be made at least two (2) weeks in advance of the desired use date. For more information please call the Selectmen's Office at 896-3701. Completed forms may be dropped-off or mailed to the address above, or faxed back to 508-896-8089. ORGANIZATION OR GROUP:_Castleberry Fairs & Festivals_______ LOCAL SPONSORING ORGANIZATION:_______________N/A__________________ AREA OR FACILITIES NEEDED:_Drummer Boy Park / Fields_& Electrical Service_____ ___________________________________________________________________ DATE OR DATES REQUESTED: July 28, 29 & 30, 2023 (Set Up Day 7/28/2023) TIME IN: 6am______TIME OUT: Sun: 6pm_______(INCLUDING PREPARATION & DISMANTLING) PURPOSE OF FACILITY USE: Host the 11th Brewster Summer Arts & Craft Festival NATURE OF ACTIVITY TO TAKE PLACE: Sale of American made works (sold by the maker) Arts, Crafts, Specialty Foods, plus Craft Demonstrations and Live Music. WILL ADMISSION FEE BE CHARGED? YES_____ NO_X_ AMOUNT_________ NON-PROFIT ORGANIZATION: YES_____ NO X IRS # Federal Tax ID Number 02-04944851 TOTAL NUMBER OF PERSONS EXPECTED_2500_ MAXIMUM PEOPLE EXPECTED AT ONE TIME:__250__ ANY SPECIAL EQUIPMENT NEEDED: Electrical access and Grass cut 2 or 3 days prior and sprinkler system (if applicable) turned off and we need access to water. PERSON RESPONSIBLE FOR THE OBLIGATIONS OF THE GROUP WHO WILL PAY THE BILL - NAME: Terry Mullen MAILING ADDRESS:_ 110 North Pembroke Road, Pembroke NH 03275 TELEPHONE NUMBER:_Office: 603-332-2616 Cell 603-817-8943 I have read the regulations and understand them with the acknowledgement that any additional expenses incurred will be paid by my organization and that any violation may jeopardize continue use of the building. Signature: ____________________ Telephone: Office: 603-332-2616 Cell 603-817-8943 APPLICATION FOR FACILITY USE BREWSTER BOARD OF SELECTMEN 2198 MAIN STREET, BREWSTER, MA 02631 All requests must be made at least two (2) weeks in advance of the desired use date. For more information please call the Selectmen's Office at 896-3701. Completed forms may be dropped-off or mailed to the address above, or faxed back to 508-896-8089. ORGANIZATION OR GROUP:_Castleberry Fairs & Festivals_______ LOCAL SPONSORING ORGANIZATION:_______________N/A__________________ AREA OR FACILITIES NEEDED:_Drummer Boy Park / Fields_& Electrical Service_____ ___________________________________________________________________ DATE OR DATES REQUESTED: August 25, 26 & 27, 2023 (Set Up Day 8/25/2023) TIME IN: 6am______TIME OUT: Sun: 6pm_______(INCLUDING PREPARATION & DISMANTLING) PURPOSE OF FACILITY USE: Host the 11th Annual Kill Tide Arts & Craft Festival NATURE OF ACTIVITY TO TAKE PLACE: Sale of American made works (sold by the maker) Arts, Crafts, Specialty Foods, plus Craft Demonstrations and Live Music. WILL ADMISSION FEE BE CHARGED? YES_____ NO_X_ AMOUNT_________ NON-PROFIT ORGANIZATION: YES_____ NO X IRS # Federal Tax ID Number 02-04944851 TOTAL NUMBER OF PERSONS EXPECTED_2500_ MAXIMUM PEOPLE EXPECTED AT ONE TIME:__250__ ANY SPECIAL EQUIPMENT NEEDED: Electrical access and Grass cut 2 or 3 days prior and sprinkler system (if applicable) turned off and we need access to water. PERSON RESPONSIBLE FOR THE OBLIGATIONS OF THE GROUP WHO WILL PAY THE BILL - NAME: Terry Mullen MAILING ADDRESS:_ 110 North Pembroke Road, Pembroke NH 03275 TELEPHONE NUMBER:_Office: 603-332-2616 Cell 603-817-8943 I have read the regulations and understand them with the acknowledgement that any additional expenses incurred will be paid by my organization and that any violation may jeopardize continue use of the building. Signature: ____________________ Telephone:_Office: 603-332-2616 Cell 603-817-8943 - - - - - - - - Route 6 A - - - - - - - 89 90 88 2 4 95 15 21 44 45 61 82 80 78 86 83 34 31 32 39 43 62 66 67 72 69 73 3 16 46 1 35 96 5 6 7 8 9 10 11 12 13 14 20 19 18 17 26 25 24 23 22 33 36 38 37 40 42 41 47 50 51 49 56 54 55 53 57 60 59 63 64 65 68 70 71 74 75 77 76 79 81 84 87 58 85 52 48 29 27 28 30 92 93 91 94 - - - - - - - - Route 6 A - - - - - - - 70 67 66 68 65 1 3 73 15* 20 41 42 56 55 53 51 57 27 26 * 28 36 40 4 2 43 69 31 5 * 6 7 8 9 11 12 13 14 19 18 17 16 24 23 22 21 25 * 30 33 35 34 37 38 44 46 45 71 64 61* 62 47 48 50 49 52 54 63 58 59 39 60 32 72* 10 29 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 3/24/2022 (603) 335-2345 (603) 994-4663 Teresa Mullen, DBA: Castleberry Fairs & Festivals 110 North Pembroke Road Pembroke, NH 03275 A 2,000,000 NN1378958 5/1/2022 5/1/2023 100,000 $500 BI/PD DED 5,000 2,000,000 2,000,000 Included Coordinator of craft fairs & festivals Certificate holder is listed as additional insured, per written contract, for the purpose of liability only with respect to the operations performed by the insured at the following events and locations on the following dates: Craft Fair at Drummer Boy Park, Route 6A, Brewster, MA 02631, July 23 & 24, 2022 & August 27 & 28, 2022 Town of Brewster MA 2198 Main Street Brewster, MA 02631 CASTFAI-01 GGAGANON Bernier Insurance Inc. 32 Wakefield St Rochester, NH 03867 info@bernierins.com Nautilus Insurance X X X ,n �t Type of Event: ' \ Y I r a( -1-1/uric/to. , i‘s&'v-` Location and Address where Liquor will be served if different from Applicant's Address: Date and hours ested, for icensed Authorization o serve Liquor: ' I1 Day: `Q I I gI �Turies: (p Types'�of Liquor to bees served: W V i v C F5ec--r, Will food be provided? \IC Number of attendees anticipated? 1 SO Who will serve the liquor? ame: Address: r)(011\44 Contact phone number(s) for Server(s)t (e(7 -s q, F'EE= $35/day/location Signature indicating for Licensing Authority's Approval: Date �oNovi 11u11111�/� l/f' E W Ill/ o 1110 !L;to FCURPpFI A� 3 O1111181111pi4 O Board of Selectmen Town Administrator 2198 Main Street Brewster, Massachusetts 02631-1898 (508)896-3701 FAX (508) 896-8089 APPLICATION FOR ONE -DAY LIQUOR LICENSE (must be submitted with application fee two (2) weeks prior to the date of the event) Applicant's Name " CO�{ u iii of �� C _f honer Applicant's Address: 508 &la �� " 77 &961 Maw S Board of Selectmen Town Administrator 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 APPLICATION FOR ONE -DAY LIQUOR LICENSE (must be submitted with application fee two (2) weeks prior to the date of the event) Applicant's Name: 1 r►'c.ncts oR reui le r eIddLrs Phone: ,S©F- 3Yd`-d 1 C/Vetti! 40eiu Applicant's Address: h• o, 60), ! (e..y e" / 1 LreaJ).C' e i '24// C/(24 Type of Event: So i wi eccvh(rvv � 0 Location and Address where Liquor will be served if different from Applicant's Address: C.. KO s f3 y /` Q v s i c Ali /6,,1 ('ro s d y Lave, 6r-ery -"Lev; AM (126 J/ Date and hours requested for Licensed Authorization to serve Liquor: Day: "Scdn . 1 g- Times: 3 _5 pin Types of Liquor to be served: oeek_ ctnc( J1/ve Will food be provided? '/es Number of attendees anticipated? ,o'er 9C - Who will serve the/� iquor? Name: EA 1_4'; rgv,i . cif&., C A.- urri 4 7 /i�,,c' • Address: Odean s i?c{ Aid C erka Hit DWsa Contact hone number(s) for Server(s): O FEE= $35/day/location Sign U )f App Jt; jy r. �✓ Date: 5?- /ice: /c2d? Signature indicating for Licensing Authority's Approval: Date ,-----""""41) ERICPAO-o1 '°,`� L CERTIFICATE OF LIABILITY INSURANCE JPOWERS DATE(MMIDDIYVYY) 8/4/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER License # 1780862 HUB International New England 265 Orleans Road North Chatham, MA 02650 &24 -ACT John Powers PHONE 508 - FAX (A/C, No, Ext): ( ) 9457866 (ac, No): ADr 8s: John.Powers@hubinternationa1com INSURER(S) AFFORDING COVERAGE NAIC # INSURER A: Mount Vernon Fire Insurance Company 26522 INSURED Eric Paone dba Chatham Bartending 314 Orleans Rd. North Chatham, MA 02650 INSURER B : United States Liability Insurance 25895 INSURER C : INSURER D : INSURER E : INSURER F : • NVY Girwmac v�.va n'.'•v ..vn.vr... THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLIC ES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSD SUBR WVD POLICY NUMBER POLICY EFF (MM/DDIYYYY) POLICY EXP (MM/DDIYYYYI LIMITS A X COMMERCIAL GENERAL LIABILITY GL 2012744A 6115/2022 6/15/2023 EACH OCCURRENCE $ 1,000,000 PPREMISES (EaE rrence) $ 100,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES is 8T PER: LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ AUTOMOBILE — LIABILITY ANY AUTO OWNED SCHEDULED AUpTNOpSy�r Ep AUTOS ONNLY D (Ea accidon SINGLE LIMIT $ BODILY INJURY (Per person) $ BODILY INJURY (Per accident) $ PR08 ERdentDAMAGE Fe ) $ $ A X UMBRELLA UAB EXCESS LIAR X OCCUR CLAIMS -MADE XL 2561406 6/15/2022 6/15/2023 EACH OCCURRENCE $ 2,000,000 AGGREGATE $ 2,000,000 $ X DED RETENTION $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY IPROP IIETOR/PXR NERD? ECUTIVE endatoryIn NH) E E.L. If yes, describe under DESCRIPTION OF OPERATIONS below YIN N ! A PERTUTE OTH- ER E.L. EACH ACCIDENT $ DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ B Liquor Liability LQ 1004336A 6115/2022 6115/2023 1,000,000 DESCRIPTION OF OPERATIONS ! LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) Event: Crosby Manor 9/18/22 Certificate holder Is listed as Additional Insured when required by written contract CERTIFICATE HOLDER Friends of Brewster Elders 33 Stafford Terrace Brewster, MA 02631 CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016103) OD 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD e w 5 tsrewster Fier e"T � 714S, O1 August 17, 2022 .J1. l_ VV limn rh'I .e iron To Board of Selectmen, As President of Friends of Brewster Elders, I am writing to request waivers on fee we have paid to the Town for the event we are sponsoring on September 18, 2022 at Crosby Mansion. We have applied for the following permits: a. One Day Liquor License for serving beer and wine — Fee $35.00 b. Temporary One Day Food Permit to serve appetizers — Fee $30.00 c. One Day Entertainment License as we are having a harpist play for the event — Fee $35.00 As we are a non-profit organization whose mission is to offer a variety of programs/events for Brewster Seniors, we are respectfully requesting that any/all fees for this event as listed be waived. Your consideration of this request is appreciated. Sincerely, Marilyn Dearborn President OUR MILT17.0.N- To enable tip e ewe enjoy healthy, prods,_..:;. lives with dignity an(' We try to do this by offering a variety of programs and events to ensure seniors have the social contact with others that is an essential past of hfe. -051 \ 0/1 /111111111 1111 UU°\\ Board of Selectmen Town Administrator 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 APPLICATION FOR ONE -DAY LIQUOR LICENSE (must be submitted with application fee two (2) weeks prior to the date of the event) Applicant's Name: 1 eafi . v-R C (o/1.t-e. Phone: --- g -c/0 ' .5 Applicant's Address: PD,y c vPOh2 026.1 1 Type of Event: jlia_iy ia42 /iv4,t ®6, (VAJMrR Location and Address where Liquor will be served if different from Applicant's Address: Litblitarka, ge&Q* , '7161--) 1116 e ..›,41, 617P.02;h_96„/ Date and hours requested for Licensed Authorization to serve Liquor: Day:T r ► y% /Fi Times: , 3",:q0 - '40/2A Types of Liquor to be nerved: 16 2 Will food be provided? Number of attendees anticipated? Who will serve the liquor? Name: Giii-6v Address: /U MN , it t) G '53) Contact phone number(s) for Server(s): /-5- ‘516-3sto FEE= $35/day/location Signature of Ap li/cant: Date: hb--2Z Signature indicating for Licensing Authority's Approval: Date Board of Selectmen Town Administrator 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 APPLICATION FOR ONE -DAY LIQUOR LICENSE (must be submitted with application fee two (2) weeks prior to the date of the event) Applicant's Name: O1 G1, Th t4 La.1'? r Phone: 50 +S " (1)10 0 Applicant's Address: (41 6YG te.0. Charnaw, M- 0,033 Type of Event: Pi/1,191,1c rich h) SDI,L21L 21VtnQ Location and Address where Liquor will be served if different from Applicant's Address: e,v1 �.km - 2)0!/ /ri „5+-I re GOe fieX N/- U) -(o? Date and hours requested for Licensed Authorization to serve Liquor: Day: (5w -ember 'D,O)-)-• Times: 4.2j Q — 'l K{) Types of Liquor to be served: 'p2e? ev WYE C , Li 1I, 0 Will food be provided? ye 5 Number of attendees anticipated? 150 Who will s erve the liquor? Name: /111, ril k1C r Address: a 11 Ctrl rVl Gt 0.1 AAA- o (Q 3 Contact phone number(s) for Server(s): 50 g- X14-5- le7 7 °l FEE= $35/day/Iocation Signa Applica Date: Signature indicating for Licensing Authority's Approval: Date Board of Selectmen Town Administrator 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 APPLICATION FOR ONE -DAY LIQUOR LICENSE (must be submitted with application fee two (2) weeks prior to the date of the event) Applicant's Name: Applicant's Address: Type of Event: ThiutiCitkaa—Phone: 50 g .s 9 I- 0-700 3M S in rr c/hci.nci am Mgt 0 P riot 1171 vat --e Fur iitect-G Location and Address where Liquor will be served if different f om Applicant's Address: Ch 1 - r� � t°- f -ex � 1/4. Date and hours requested for Licensed Authorization to serve Liquor: Day: reAlikK.A. Iq, Times: (0— DUp n a®a Types of Liquor to be served: e , L ► Will food be provided? '% f' G Number of attendees anticipated? 100 Who will serve the liquor? Name: Address: Q, r d. Q AAft Contact phone number(s) for Servers) q— � 11-7 op 410 FEE= $35/c C(location Signatu 0? Co 33 Signature indicating for Licensing Authority's Approval: Date F OORPO'fl P� 3 l(/111 1f1H)II11111U11V1\� Board of Selectmen Town Administrator 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 APPLICATION FOR ONE -DAY LIQUOR LICENSE (must be submitted with application fee two (2) weeks prior to the date of the event) TfrU-act Phone: 50q--41ci•5_it-70 Applicant's AddressC c�tA� 1,{�Q RC� cico-v cu kA" Cr)- Applicant's Name: Type of Event: 1/i C ( +�e Location and Address where Li uor ill be served if different m Applicant's Address: � 1 f"a . - i �nnaitr r Y't ),4/ 0a��1 Date a hours requested for Licensed Authorization to serve Liquor: racr Times: : 770 ricyt — , a -O D -a - Ty es of Liquor to be served: t a, it Ci cJ ATN, Will food be provided? L-/ •e ' Number of attendees anticipated? 3 Who will serve the liquor? Name: �"(�l Address: 2 e cam,- r Luc ► Mme- 0 Day: Contact ho e number for Ser er(s) : Jam Cp 7 (.1 FEE= $35/da ation Signature f Appl'cant: g),/ Date 7/14 Signature indicating for Licensing Authority's Approval: Date ockE. Ws O 0 .vFK�E DER @� 9F� Board of Selectmen Town Administrator 0 -r+u�- r 2198 Main Street —r Brewster, Massachusetts 02631-1898 /// Ft OR P Oft tk .05 !/// //r/lltlttllllt,11111111\\ (508) 896-3701 FAX (508) 896-8089 AUG 0 8 2022 By APPLICATION FOR ONE -DAY ENTERTAINMENT LICENSE (must be submitted, with application fee, two (2) weeks prior to the date of the event) Applicant's Name: c' 14 t4 1-I • ° .F % Contact Phone#: 50e -gog -1 9? S (Ea_ Applicant's Address: 72. K E to A H R fa D 5-08-9+; -9Z9j Ho /k c Zt,33 Type of Event: C (-fSVT t-1 - ► An 1k4 -icy P427 7' Date and hours requested of proposed event: Day: $7. S -pr,) t 2OZ.Z. Times: 5 pav\ -- (0 to M. Description of Entertainment proposed, please include name of the band or DJ if applicable: ire-Go/2'06 Mc.2 (C 7 NE -2s. Drifi0 e,nfc tSr (-_-)C.On, 1ccs# r4+ Location and Address where entertainment will be hosted if different from Applicant's Address: +f p146IN s -r. f�2�(r�% STEi2 /erg o 06 3 1 Will the entertainment be performed indoors or outside of buildings? 0075 I D &- Will temporary structures be erected (such as platforms, scaffolds, tents, pavilions, etc.) ')/-6-- If so, please describe /6-N 75 - If music is proposed, will it be performed live? /1/0 If music is proposed, will it be acoustic or amplified? 542,9-C6 c` (3 ,ms P Number of attendees anticipated over course of event eo 0 /L ,. -›•- Maximum # at any one time: 3O L 411 CL v S cam; v.,2� ny 69 > FEE= $35/day/location Signature of Applicant: 21L, Date: _ 22 Licensing Authority's Approval: Notices sent: Fee Paid: Signature for Licensing Authority Date Approved Parking Plan for Family Party on September 17, 2022 Location: 417 Main Street, Brewster, MA Time: 5 PM to 10 PM Attachments to email: Aerial (Google Earth view of property) Parking View Map of property There will be a maximum of 70 family members attending the party. To avoid a parking problem, we asked those attending to carpool or utilize the services of Uber and Lyft. Ten of those attending will be staying at the party address. Their vehicles will be moved to a nearby rental. We estimate the remaining 60 attendees will have 20 vehicles. The caterers will have 2 vehicles, including a van. The bartenders and servers will have 2 vehicles. The leasing agent indicated the property has accommodated this number of vehicles. Imagery ©2022 MassGIS, Commonwealth of Massachusetts EOEA, Maxar Technologies, Map data ©2.022 100 ft \p\\\\\\\\\11WIUI11fIUll//////ii o C, Dri CA -ft- ,p) t \ ///lle- ffllil11111111\\\ Board of Selectmen Town Administrator 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 APPLICATION FOR ONE -DAY ENTERTAINMENT LICENSE (must be submitted, with application fee, two (2) weeks prior to the date of the event) Applicant's Name: ontact Phone#: — f /5 - - Applicant's Address: 6.l Type of Event: / �' ' �� Location trctAddress wh re entertainment will be hosted if different from Applicant's Address: Date and hours re uested of proposed event: Day: e /� Times: Description of Entertatmnent proposed, please include nape of the band or DJ if applicable: / —5 Will the entertainment be performed indoors or outside of buildings? .� Will temporary structures be rected (such as platforms, scaffolds, tents, pavilions, etc.) If so, please describe y,^- C a 4, If music is proposed, will it be performed live? If music is proposed, will it be acoustic or amplified? Number of attendees anticipated over course of event Maximum # at any one time: /5 G' FEE= $35/day/location Signature A icant: Licensing Authority's Approval: Notices sent: Fee Paid: Signature for Licensing Authority Date Approved p0\\\\\1111"'11E II�1llll/// F R Ps A-005\ 7,0 #1111!IIIIIIII11111111% Board of Selectmen Town Administrator 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 APPLICATION FOR ONE -DAY ENTERTAINMENT LICENSE (must be submitted, with application fee, two (2) weeks prior to the date of the event) Applicant's Name: rf,i e_f r or 6rews /e,- Ucterr Contact Phone#: zs0 P - 3 ,iv- d FP" Applicant's Address: PO dox a3/o 4 tsfy") J?e4t IJ�r' ere -.1-eV. /4A dada Type of Event: „Cie )q ( O Oros )a ( .Ho ,u s- io4.) Location and Address where entertainment will/ be hosted if diff ent from Applicant's Address: Oros bc/ 1�% Ivsio Al %4 3 �r� fit/ /ati i eirece ) S r /—el— 0'026 5/ Date and hours requested of proposed event: Day: &La cLouf, Times: PM Description of Entertainment proposed, please� include na e of the band or DJ if applicable: ti:ad .cJ �0 d /4 ,1 —tv) a c 71 e s�2 e r -f n e, Fri Gd,u r" d -P rode biet,ur/cam • rlk"i/d Ka( l,i✓ Will the entertainment be performed Moors or outside of buildings? =1 f aoirj Will temporary structures be erected (such as platforms, scaffolds, tents, pavilions, etc.) ,u0 If so, please describe If music is proposed, will it be performed live? Ye,s If music is proposed, will it be acoustic or amplified? Number of attendees anticipated over course of event cfl7 — 76 — Maximum # at any one time: f50, FEE= $35/day/location f,`Q,ip12sT Si tnature of Appli Date: Licensing Authority's Approval: Notices sent: Fee Paid: Signature for Licensing Authority Date Approved s dent e w 5 tsrewster Fier e"T � 714S, O1 August 17, 2022 .J1. l_ VV limn rh'I .e iron To Board of Selectmen, As President of Friends of Brewster Elders, I am writing to request waivers on fee we have paid to the Town for the event we are sponsoring on September 18, 2022 at Crosby Mansion. We have applied for the following permits: a. One Day Liquor License for serving beer and wine — Fee $35.00 b. Temporary One Day Food Permit to serve appetizers — Fee $30.00 c. One Day Entertainment License as we are having a harpist play for the event — Fee $35.00 As we are a non-profit organization whose mission is to offer a variety of programs/events for Brewster Seniors, we are respectfully requesting that any/all fees for this event as listed be waived. Your consideration of this request is appreciated. Sincerely, Marilyn Dearborn President OUR MILT17.0.N- To enable tip e ewe enjoy healthy, prods,_..:;. lives with dignity an(' We try to do this by offering a variety of programs and events to ensure seniors have the social contact with others that is an essential past of hfe. Board of Selectmen Town Administrator 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 APPLICATION FOR ONE -DAY ENTERTAINMENT LICENSE (must be submitted, with application fee, two (2) weeks prior to the date of the event) Applicant's Name: 1;" 11 Ltf , C/ .-7 S/ c, Contact Phone#: J ZO —'/O a-2 j Applicant's Address: /S —S— 41/1/ l ( 40, 0, C�0/Lc,...-t-- Location and Address where entertainment will be hosted if different from Applicant's Address: Type of Event: Date and hours requested of proposed event: Day: 5 R"%' 5.e/07e e —3, 2UMZTimes: / Z,D.+A Description of Entertainment proposed, please include name of the band or DJ if applicable: C 0 o /C0 a— / / r'f/2 (,vo' $/hv✓� Will the entertainment be performed indoors or outside of buildings? 0 -/'7/ f/j s Will temporary structures be erected (such as platforms, scaffolds, tents, pavilions, etc.) If so, please describe If music is proposed, will it be performed live? 4/0 If music is proposed, will it be acoustic or amplified? 5,P6.9 -/COT Number of attendees anticipated over course of event Z s '-- 36 Maximum # at any one time: 3 FEE= $35/day/location Signature of .plicant: Licensing Authority's Approval: Notices sent: Fee Paid: Signature for Licensing Authority Date Approved Board of Selectmen Town Administrator 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 APPLICATION FOR ONE -DAY ENTERTAINMENT LICENSE (must be submitted, with application fee, two (2) weeks prior to the date of the event) Applicant's Name: Applicant's Address: Type of Event: v { 1ar)der Contact Phone#: 0(7 g._ 9-5- - fy7D0 9 arre K.t Location and Address where entertai nent will be hosted if different from A C I i at s re cU rl nor f 1rr C 7I Oii esl-5 plicant's Address: Gin rte., .� � Date and hours renested of pro osed event: Day: Sep F. 1 1, ao,)- Times: (47 g :DO to t yi Descr'tion of Entertainment pro osed, please include name of the band or DJ if applicable: c LAG1& Will the entertainment be performed indoors or outside of buildings? Will temporary structures be erected (such as platforms, scaffolds, tents, pavilions, etc. If so, please describe If music is proposed, will it be performed live? '> e G If music is proposed, will it be acoustic or amplified? , --C. 0 Li. II -1 C/ Number of attendees anticipated over course of event 10 0 Maximum # at any one time: i 0 0 FEE= $35/ location Signatu Date: NQ Licensing Authority's Approval: Notices sent: Fee Paid: Signature for Licensing Authority Date Approved Board of Selectmen Town Administrator 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 APPLICATION FOR ONE -DAY ENTERTAINMENT LICENSE (must be submitted, with application fee, two (2) weeks prior to the date of the event) Applicant's Name: i�� � [ V),ctiaA CtQl-Contact Phone#: Applicant's Address: Type of Event: a L .J S trr-e d Civ,Ct,r-yLa/t-Yi. Mk 0 ?Id So 0- 61 1-S7-40-70 P van (001J ructox 1 grs Location and Address where entertainment will be hosted if different from Apphccaant'ss Address: CU1' l—( C) n S `, 107recuu9 0Dt.) Date and hours requested of pro osed event: Day: G tu Times: ` pm Description of Entertainment proposed, please include name of the band or DJ if applicable: cru Yyw. ccr o Will the entertainment be performed indoors or outside of buildings? cLe Will temporary structures be erected (such as platforms, scaffolds, tents, pavilions, etc.) If so, please describe If music is proposed, will it be performed live? Ve G If music is proposed, will it be acoustic or amplified? Number of attendees anticipated over course of event Maximum # at any one time: b s - FEE= $35/day/location Signature of < pplisant: 1C✓ Date: .2..?).)3))),..,.. ND Licensing Authority's Approval: Notices sent: Fee Paid: Signature for Licensing Authority Date Approved Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator Memo To: Brewster Select Board From: Erika Mawn, Executive Assistant Date: August 17, 2022 RE: Special Event Application The Eldredge Farm Foundation has submitted a Special Event application to hold a fundraiser at the Eldredge Farm located at 24 Eldredge Farm Cartway. The fundraiser will be held on Saturday October 1st from 1pm until 11pm. The expected number of attendees is between 150 and 250 throughout the event. The applicant has been advised to contact the Health Department for food service permits, the Building Department regarding a tent application and any other structures that may be erected. The applicant has also applied for a One Day Entertainment License and a One Day Liquor License for the event. The following departments have reviewed the applications and provided the feedback will be shared with the applicants. Police Department- No history of any issues stemming from this event, no concerns from the Police department at this time. Planning Department – no concerns, applicant may want to give a heads-up to officials in Harwich because the property and its access are located in both Towns. Fire Department- No vehicle parking on driveway as indicated on drawing or access roads to the event. All parking lot lanes (in between spaces) shall be at least 20’ in width. Health Department- If the event is catered by a licensed caterer a Caterer’s Registration form must be submitted for review If food will be provided from an outside licensed kitchen a Temporary Food Service must be submitted for review If food is provided “Potluck” style participants at the event must be informed that neither the food nor the facilities have been inspected by local public health Adequate restroom facilities must be provided for guest attendants Adequate trash receptacles shall be provided Natural Resources Department – no comments Town Administration An entertainment license is required. Board should consider capping the entertainment at 10PM, not 11PM. A one-day liquor license is required. If there is a tent, applicant should check with Building on tent permit requirement. Traffic patterns and parking should be reviewed by Police and Fire. Building Department- Applicant should apply for a tent permit, other than that no comments concerning the application. 011/1111111111100 Select Board Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631 B: (508) 896-3701 F: (508) 896-8089 www.brewster-ma.gov SPECIAL EVENT APPLICATION Application must be submitted at least two (2) weeks prior to the date of the event. Applications for 5+ events per year, must receive a Special Permit from the Zoning Board of Appeals and must contact the Planning Department to facilitate the process. APPLICANT INFORMATION Applicant Name: Applicant Address: Business Name: Phone #: 1--T �l — Email: EVENT INFORMATION Type of Event: r�yC� ,-- Location of Event (if different from applicant address): Date and Hours requested of proposed event: Date: ,G�//'/•,„.A Times: Maximum # of guests anticipated: A56- ,5O Estimated # of vehicles at one time: Is this event open to the public: Yes No tetz)(7)-7 (7 ADDITIONAL DETAILS Will food be offered/provided at the event? If yes, applicant must obtain a food service permit from the Health Dept. Will alcoholic drinks be offered/served at the event? Yes No Yes v No If yes, applicant must obtain a one -day liquor license from the Select Board. Will entertainment be provided at the event (amplified/acoustic/live)? Yes VNo If yes, applicant must obtain a one -day entertainment license from the Select Board. Will any temporary structures be erected (platforms, scaffolds, tents, pavilions, etc.)? Yes v No If yes, applicant must apply for a permit with the Building Dept. *For applications for the Select Board, Special Event, Liquor and Entertainment license can be obtained at the same Select Board meeting. SUBMIT WITH APPLICATION: • Provide a brief description of the proposed event(s) on the reverse side of this application or on a separate sheet of paper. • Provide a scaled site plan indicating property boundary, existing building location(s), driveway, proposed parking, location of event activity and location of portable sanitary facilities if applicable. • Applicant is responsible to notify direct abutters and properties directly across the street via regular mail, using the abutter notification form available through the Assessing Department. Licensed Special Event Conditions: • Special Event Licensing shall run with the original applicant. If there is any change in property ownership or applicant, then a new application shall be submitted. • Special Event Licensing, when issued, comes with the understanding that the Select Board has the option to call a hearing to review a Special Event License upon: o Any change of use or nature of use, or o Any traffic problems that arise, or o Any other unforeseen concerns that are raised that warrant attention o Notification of violations of the terms of the Special Event License, the Select Board has full rights to amend or revoke the original Special Event License. • The Select Board has full authority to condition the Special Event License. • Signature on the application attest that the application understands and accepts procedural conditions and permits the Town to conduct site visits to the property. • Application and supporting documents will be distributed to municipal departments including (but not limited to) Health, Building, Fire, Police, Conservation, Natural Resources and Planning for feedback/comments. A property, not specifically designed or permitted to be used for infrequent events occurring within a twenty- four -hour period such as, but not limited to, art or theatrical exhibitions, concerts, dinners, parties, and weddings, to be attended by the public, including properties not expressly permitted to be rented for such occasions. Applications for five or fewer events per year must receive a license from the Select Board. Applications greater than five events per year must receive a Special Permit from the Board of Appeals; provided, however, that such venue has first received a license from the Select Boar for such event. Special Permits for Special Event Venue Uses shall be renewed annually [Added 5-6-2013 ATM, Art. 23; amended 11-13-2017 FYTM, Art. 13; 12-3-2018 FYTM, Art. 11] Applicant Signature: Z te Office Use Only: Notices Sent: Meeting Date: Date Approved: 9.2 Acres in Brewster Parking Parking Porta Pottys Eldredge Farm Parking Harwich Eldgredge Farm Parking Parking will be inside of the Fano) ELDREDGE FOUNDATION Certified by: TOWN OF BREWSTER, MA BOARD OF ASSESSORS 2198 Main Street Brewster, MA 02631 Abutters List Within 150 feet of Parcel 19/46/0 James Gallagher, MAA Deputy Assessor Location Mailing Street Mailing City Key Parcel ID 8573 19-43-0-R (51-26-4) Owner DAVENPORT CHRISTIAN F & DEWITT P TR 420 CRANVIEW ROAD PO BOX 1748 BREWSTER ST ZipCd/Country MA 02631 8574 19-44-0-R SPEAKMAN ROBERT R JR (51-27) 495 CRANVIEW ROAD 4 JAN'S PATH HARWICH MA 02645 8575 19-45-0-E BREWSTER TOWN OF (51-28) CONSERVATION COMMISSION 0 SLOUGH ROAD REAR 2198 MAIN STREET BREWSTER MA 02631 8576 19-46-0-R (51-29) ELDREDGE JEFFREY S 24 ELDREDGE FARM CARTWAY PO BOX 6 SO DENNIS MA 02660 8606 19-47-0-E BREWSTER TOWN OF (51-98-2) 0 SLOUGH ROAD 2198 MAIN STREET BREWSTER MA 02631 8/11/2022 Page 1 AVERY 5960, Easy Peel' Address Labels Bend along line to expose Pop-up Edge Go to avery.com/templates Use Avery Template 5160 1 19-43-0-R DAVENPORT CHRISTIAN F & DEWITT P TRl PO BOX 1748 BREWSTER, MA 02631 19-46-0-R ELDREDGE JEFFREY S PO BOX 6 SO DENNIS, MA 02660 SPEAKMAN ROBERT R JR 4 JAN'S PATH HARWICH, MA 02645 BREWSTER TOWN OF 2198 MAIN STREET BREWSTER, MA 02631 19-44-0-R 19-47-0-E BREWSTER TOWN OF CONSERVATION COMMISSION 2198 MAIN STREET BREWSTER, MA 02631 19-45-0-E Etiquettes d'adresse Easy Peel Allez a avery.ca/gabarits To Brewster Select Board Subject: Request for waiver of fees for Whitecaps August 18, 2022 The Whitecaps will be constructing a new permanent souvenir shed this fall at the Stony Brook ball field. A new souvenir shed was part of phase 2 of our original Field Improvement Plan from a few years ago. The Cape appropriate wooden shed will replace the old souvenir trailer. In the spring, we presented a design and construction plan to Stony Brook School Administration, the Brewster School Board, the Brewster DPW and the Town Administration, Ms. Donna Kalinick, Assistant Town Administrator and Mr. Davis Walters, Brewster Building Commissioner. All organizations have enthusiastically approved the concept and the plans. A few modifications were suggested during the reviews. All were incorporated onto the final design. The building will be constructed by a student team from Cape Cod Technical High School under the instruction and guidance of a Licensed Construction Supervisor. We plan to do the construction in the fall of 2022. I have filed the necessary building permit applications and accompanying paperwork. I am writing to ask the Select Board to waive the building permit fees and any DPW construction debris dumping fees during the construction. As you know the Brewster Whitecaps are a non-profit organization, run by a dedicated group of volunteers. In 2022 the Whitecaps enjoyed another incredibly successful season. Whitecaps finished first in the east division and played in the CCBL Championship for the second year in a row. Many residents and tourists enjoyed the games at the field this year. This year we hosted the second largest season attendance in our history. The addition of a new wooden souvenir building will improve the appearance of grounds around the field and further enhance our fan experience. Thank you for your consideration of this request from the Whitecaps. Regards, Chuck Hanson Chuck Hanson, Whitecaps Board Member On behalf of the Whitecaps Board. ` li 1 7 it . ti p1 I 'x hoto by Judith Gard Brewster Ladies’ Library Founded in 1852 Original Building Constructed in 1868 Historic Features Original Building Preserved Many Historic Features and Artifacts The Brewster Ladies’ Library is a life-long learning center that provides free access to a range of resources, activities, meeting spaces and professional services to enhance the quality of life of the residents and visitors to the town of Brewster. Mission Libraries as vital to community Trustworthy and reliable information Free access: knowledge, creativity, technology Needs of Building Renovation & Benefits to Community 1. Renovation of 5,000 sq ft of space in lower level and basement Provides for improved handicap accessibility with new ground-level entrance Increases circulation areas and provides for innovative, expanded children’s space 2. Overall plan will result in flexible spaces to adjust to changing environmental needs Spaces that can switch from meeting space to individual work spaces Creative book shelving designs that increase accessibility and storage Historic collections become more accessible and digitized 3. Building infrastructure – upgrade HVAC systems, replace elevator, and increase electrical capacity 4. Enhanced IT infrastructure and increased access to meet ongoing digital technology needs (--"N' BREWSTER LADIES' LIBRARY Building Project Upper Level Floor Plan Lower Level Floor Plan Book. Bolo'', Room SIaf Room NAMING $100,000 Level $25,000 Level OPPORTUNITIES $50,000 Level $10,000 Level - /MAIN ENTRY 1 Children's Room $5,000 Level � Zg The Result A Building Plan designed to enhance the Library’s ability to operate efficiently and better serve the evolving needs of the community. BOND REQUIREMENTS In July 2017, Brewster was #23 of 24 projects awarded MBLC funding In June 2022, Brewster is #6 on the MBLC wait list State award is anticipated in July 2023 (notified by Jan 2023) or July 2024 All local funding must be fully secured within 6 months of award Project History PROJECT HISTORY Original Total Project Cost Estimate $10,247,956 MBLC grant awarded July 2017 $4,655,737* Updated Total Project Cost Estimate $16,411,387 (projected to FY25) * MBLC grant award will not cover cost escalations over intervening 8 years Project Costs Design $300k Free Cash $300k CPC $600k Estimated Total Construction $4.6M MBLC grant $1M Capital Stabilization $1.5M CPA $2M BLLA $7.3M Debt $16.4M Estimated Total* *detailed update underway Updated Funding Plan •Two-step approach •December 2022 - Apply for CPC funds for design •May 2023 - Seek Town Meeting approval for design funding •November 2023* - If design funding is approved and state grant is awarded in July 2023, seek resident approval of construction funding (will require Town Meeting votes & debt exclusion ballot question) * Defer local funding votes for construction by one year if state grant is awarded in July 2024 Funding Timeline Brewster Ladies’ Library “Designing Our Future Preserving Our Past” Johnson Roberts Associates Brewster Ladies Library Brewster, Massachusetts Conceptual Project Budget Update to MBLC Constructin Grant Application ##### Escalation Construction Estimate Project Budget Const Est $6,498,916 Contingency $796,249 Grant $7,295,165 *$10,247,956 ** 2020 9%$656,565 $922,316 $7,155,481 $11,170,272 2021 9%$643,993 $1,005,324 $7,799,474 $12,175,597 2022 8%$623,958 $974,048 $8,423,432 $13,149,644 2023 8%$673,875 $1,051,972 $9,097,307 $14,201,616 2024 8%$727,785 $1,136,129 $9,825,091 $15,337,745 2025 7%$687,756 $1,073,642 $10,512,848 $16,411,387 *2016 Estimate with 7% Contingency Escalated @ 4% per year to 2019/2020 ** Total Project Budget Escalated @ 4% per year to 2019/2020 Library Construction Cap Increased - MBLC https://mblc.state.ma.us/news/news-releases/2022/nr220509.php Library Construction Cap Increased FOR IMMEDIATE RELEASE May 09, 2022 Celeste Bruno Communications Director 1-800-952-7403 x208 Celeste.Bruno@mass.gov Included in the recently released Baker -Polito Administration's FY2023 Capital Investment Plan is an increase in the annual cap for the Massachusetts Board of library Commissioner's (MBLC) Massachusetts Public Library Construction Program (MPLCP). In the plan the program's annual cap, which is the amount of funding the MPLCP can spend each year, is increased from $20 million to $24 million. MPLCP grants provide crucial funding to assist libraries in the renovation and expansion of existing buildings or the construction of new facilities so that they can meet growing demand for services. "This is great news, especially for libraries that are waitlisted for funding," said James Lonergan, Director of the Massachusetts Board of Library Commissioners. We thank the library community for working with us, legislators and representatives from the Executive Office of Administration and Finance to secure this increase for a program that improves access and benefits all residents. The Baker -Polito administration and the legislature's continued support of the MPLCP is greatly appreciated. The program is a national model and has had a positive impact on our local communities for over 30 years." The effect of the annual cap increase will be felt immediately in the reduction of the number of libraries that have been on a waitlist for funding since the MPLCP's last grant round in July 2017. In July 2022, half of the 14 waitlisted libraries will be awarded provisional grant awards. The ability for the MBLC to move through the rest of the waitlist is dependent on several factors: the size of the provisional awards offered in a given year, whether waitlisted libraries that are awarded a provisional grant award are able to appropriate the required local funding, and the number of underway projects that receive their final payments. The MPLCP was first funded by a state bond authorization in 1987. Since then, it has helped more than 250 communities plan, build, renovate and expand their public libraries. MPLCP projects are currently underway in the following 1 of 2 5/10/2022, 8:14 AM Library Construction Cap Increased - MBLC https://mblc.state.ma.us/news/news-releases/2022/nr220509.php communities: Amherst, Greenfield, Marlborough, Melrose, Sharon, and Sherborn. Projects in Erving, Grafton, Hadley, Littleton, Medford, Norwell, and Roxbury were recently completed. Learn more about the program on the MBLC website and the Building Literacy_podcast. About MBLC The Board of Library Commissioners (mass.gov/mblc) is the agency of state government with the statutory authority and responsibility to organize, develop, coordinate and improve library services throughout the Commonwealth. The Board advises municipalities and library trustees on the operation and maintenance of public libraries, including construction and renovation. It administers state and federal grant programs for libraries and promotes cooperation among all types of libraries through regional library systems and automated resource sharing. It also works to ensure that all residents of the Commonwealth, regardless of their geographic location, social or economic status, age, level of physical or intellectual ability or cultural background, have access to essential new electronic information technologies and significant electronic databases. 2 of 2 5/10/2022, 8:14 AM Three Libraries Given Partial Construction Awards - MBLC https://mblc.state.ma.us/news/news-releases/2022/nr220506.php Three Libraries Given Partial Construction Awards FOR IMMEDIATE RELEASE May 06, 2022 Matthew Perry Communications Specialist 1-800-952-7403 x240 matthew.s.perry_@state.ma.us Boston Public Library, Cambridge Public Library, and Grafton Public Library were awarded partial Massachusetts Public Library Construction Program (MPLCP) payments at the May 5, 2022 meeting of the Massachusetts Board of Library Commissioners (MBLC). To meet spending targets established in the state's five-year capital plan, the Board may offer partial awards to projects on the waiting list if that project already has local funding in place or if that project is already under construction. Each library has completed the building project they were awarded grants for during the FY2017 MPLCP grant round but remain on the waiting list for full funding. Boston Public library was awarded a partial payment of $2,444,882 for the Roxbury Branch project which opened in October 2020 and was celebrated with a grand opening on October 23, 2021. The project is funded in part by a $5.6 million MPLCP grant. Cambridge Public Library was awarded a partial payment of $1,738,370 for the Valente Branch project. The completed branch opened to the public with a grand opening on October 26, 2019. The project is funded in part by a $3.9 million MLPCP grant. Grafton Public Library was awarded a partial payment of $2,444,882 for their library construction and renovation project. The librat-ti had its grand opening on December 17, 2021. The project is funded in part by a $7.4 million MPLCP grant. The MPLCP was first funded by a state bond authorization in 1987. Since then, it has helped more than 250 communities plan, build, renovate and/or expand their public libraries. MPLCP projects are currently underway in the following communities: Amherst, Greenfield, Marlborough, Melrose, Sharon, and Sherborn. Projects in Erving, Grafton, Hadley, Littleton, Medford, Norwell, and Roxbury were recently completed. Learn more about the program on the MBLC website and the Building Literac\_podcast. 1 of 2 5/10/2022, 8:15 AM Three Libraries Given Partial Construction Awards - MBLC https://mblc.state.ma.us/news/news-releases/2022/nr220506.php About MBLC The Board of Library Commissioners (mass.gov/mblc) is the agency of state government with the statutory authority and responsibility to organize, develop, coordinate and improve library services throughout the Commonwealth. The Board advises municipalities and library trustees on the operation and maintenance of public libraries, including construction and renovation. It administers state and federal grant programs for libraries and promotes cooperation among all types of libraries through regional library systems and automated resource sharing. It also works to ensure that all residents of the Commonwealth, regardless of their geographic location, social or economic status, age, level of physical or intellectual ability or cultural background, have access to essential new electronic information technologies and significant electronic databases. 2 of 2 5/10/2022, 8:15 AM Archive d: Friday, July 22, 2022 2:26:19 PM From: Cynthia St. Amour Se nt: Tue, 12 Jul 2022 13:31:34 To: Joan Pernice; Peter Lombardi; Mimi Bernardo; David Whitney; Donna Kalinick Subje ct: MBLC Construction Wait List #6 Se ns itivity: Normal Hi https://mblc.state.ma.us/programs-and-support/construction/2017-grants.php#waiting Wa iting Lis t Awards are listed in rank order. The rankings were adjusted in July 2022 to reflect the provisional funding of seven projects. Rank M uncipality Library Grant Award 1 Fitchburg Fitchburg Public Library $12,449,949 2 Lynnfield Lynnfield Public Library $8,193,792 3 Boston Boston Public Library - Dudley Branch $5,597,374 4 Dighton Dighton Public Library $4,099,212 5 Cambridge Cambridge Public Library - Valente Branch $3,879,407 6 Brewster Brewster Ladies' Library $4,655,737 7 Swansea Swansea Free Public Library $6,875,84 Cind y St. Amo ur Lib rary Dire cto r Bre wste r Lad ie s Library cstamo ur@b re wste rladie slibrary.org 508-896-3913 x4015 Built in 1868, renovated in 1877, 1977, and 1997, the Brewster Ladies’ Library is one of the oldest in the Commonwealth and serves the town of Brewster. Currently the building does not have individual quiet study rooms, has insufficient meeting rooms for public demand, and no separate story time or craft room in the children’s area. This has caused overcrowding and meeting rooms unconducive to the needs of the groups using them. There is also 5200 sq ft of unfinished space that was built as part of the 1997 renovation that’s only current use is for the Friends of the Library book sale. This area is not staffed but remains accessible because of an emergency exit. The construction project directly addresses these issues and builds a 21st century library for the people of Brewster and Cape Cod. The Brewster Ladies’ Library builds off a heavily used library facility by smartly utilizing both levels, consolidating several entry ways into one convenient entrance, enlarging and enhancing spaces for Brewster’s youth and creating additional public meeting room spaces. Municipality Brewster Library Brewster Ladies’ Library Project Type Addition / Renovation Population 2016 9,754 2035 7,888 Total Square Feet Existing Gross 23,418 Projected Gross 24,437 Estimated Total Project Cost $10,247,956 Estimated Eligible Project Costs $9,195,328 MPLCP Recommended Grant Award To be placed #23 of 24 on the waiting list at $4,655,737 Current Facility Planned New Facility Population 9,754 7,888 (2035) Year constructed 1868 Year(s) expanded/renovated 1877, 1977, 1997 Square footage 23,418 sf 24,437 sf Print & nonprint holdings 66,231 68,046 Public seating 76 164 Fixed public computers 14 21 Conference rooms / seating 2 / 13 seats 3 / 40 seats Maker space/meeting room None 1 / 30 seats Quiet/collaborative study spaces None 2 / 8 seats Children’s programming room None 475 sf Self-service holds / checkout None 600 capacity/ 2 self-check LEED Certification None Certified level planned MPLCP Green Library Incentive: $100,000 – 162,951 upon completion of project and receipt of LEED (Leadership in Energy & Environment Design) certification and level of certification mass.gov/mblc NUMBER #07-2022 Town of Brewster 2198 Main Street Brewster, MA 02631 (508) 896-3701 www.brewster-ma.gov COMMONWEALTH OF MASSACHUSETTS Town of Brewster Licensing Office Of: Select Board Town Administration FEE $0.00 This is to certify that: Ocean Edge Resort Limited Partnership d/b/a Ocean Edge Inn & Conference Center 2907 Main Street, Brewster MA 02631 IS HEREBY GRANTED A YEARLY (Weekday, Monday - Saturday) ENTERTAINMENT LICENSE This permit is granted in conformity with the Statutes and Ordinances relating thereto, and is valid from July 11, 2022, until June 30, 2023, unless sooner suspended or revoked. Date Issued: July 11, 2022 Select Boar • Indoor entertainment allowed hours: Monday -Saturdays from 11am — midnight • Outdoor entertainment allowed hours: Monday- Saturday from 11am — 10:00pm • No music events on front lawn related to outdoor dining • Entertainment can include DJ's and live music • Ocean Edge is restricted to the following as outlined in their Special Permit issued by the Planning Board: o 7 events between May — September on . the front lawn o 2 events per month from October- April on the front lawn • See attached restrictions Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 www.brewster-ma.gov RESTRICTIONS FOR WEEKDAY AND SUNDAY ENTERTAINMANE LICENSE OCEAN EDGE RESORT AND CONFERENCE CENTER 1.No music will allowed after 10:00 PM at the Bay Pines Pavilion, the terrace above the ballroom, the Mansion second floor terrace or the Carriage house terrace. 2.No amplified live music will be permitted at any time on the terrace above the ballroom, the Mansion second floor terrace or the Carriage house terrace. 3.No entertainment will be permitted after 10:00 PM on the Front Lawn. Tent sides must be rolled down when there is entertainment at any time. Office of: Select Board Town Administrator Archived: Thursday, August 11, 2022 11:04:19 AM From: Carolyn Noering Sent: Fri, 15 Jul 2022 18:15:36 To: Cynthia Bingham; David Whitney; Ned Chatelain; mchafee@brewster-ma.gov; Kari Hoffmann Cc: Peter Lombardi; Jan Moore; canice mcgarry; Karen Quinn; kathrynfaherty@gmail.com Subject: Noise at Ocean Edge Sensitivity: Normal ___________________________________ Dear Select Board: I am sorry I missed the meeting on July 11, 2022 concerning Ocean Edge’s application for an entertainment license. I did attend the June 13 meeting at which time OE was put on probation while you observed their noise level in the Ellis Landing neighborhood. I think this probation period lasted until July 11. It was blissfully quiet during that time frame except for the afternoon of July 9. I had company at my house on 50 Gilbert Road, near Ellis landing, on that afternoon. People visiting were appauled that OE was allowed to play such loud music. Granted it was during the day which they are allowed. You granted the entertainment license on July 11. On July 12 amplified microphones were used for loud talking. I could hear it at my house! I called the police at 10:10 PM. We go to bed about 9 to 9:30 and have to endure whatever OE decides to broadcast until 10 PM. I just want you to know that nothing has changed or improved even though I think you tried to send OE a message. Most of us have lived in this neighborhood long before OE came into existence. The town of Brewster made a big mistake allowing such a large commercial venture to operate in a quiet neighborhood. The original license was for a conference center. Now it is a loud wedding destination. It is now your responsibility, since you have inherited this resort, to make sure they coexist in the neighborhood in which they are situated. Several years ago OE made a big addition to the mansions with a banquet hall. That was for the weddings. Now because COVID an abuse has crept in. There are outside gatherings with amplified music and talking. While I do think you made an effort at the meeting on June 13 to ask them to eliminate outside loud noise and music it has made no difference. Anything you can do to mitigate this situation will be appreciated by the Ellis Landing neighbors. Sincerely yours, Carolyn Noering Jan Moore 2837 Main Street Brewster MA 02631 August 18, 2022 Brewster Board of Selectmen Brewster Town Hall 2198 Main Street Brewster, MA 02631 Dear Brewster Board of Selectmen, I would like to thank the Board for paying attention to my complaints about the amplified music coming from Ocean Edge. Because the Board listened to me, this is the first summer in years I have been able to enjoy my home and yard without being subject to Ocean Edge’s functions. An entertainment license is a privilege and not a right. Ocean Edge has not complied with prior Planning Board permits as I have documented with my records from last year. I have also included the Special Permit and the modifications documents for the Board to review. For years, neighbors have spoken with the police, with Ocean Edge managers, and with Mr. Web directly, complaining about the noise, all for not. Their amplified music is loud enough for people to complain, but with an entertainment license, Ocean Edge doesn’t respect their neighbors enough to turn down the volume. They do not turn down the volume when the police ask. Ocean Edge does not exist alone on an island. They are part of a neighborhood. At the July 11, 2022 BOS hearing, representatives from Ocean Edge said they had hired a sound engineer. As a neighbor where the noise has been a problem, I am surprised that they have not contacted me to evaluate the issue. Curtaining the amplified music produced at Ocean Edge is prime objective of mine. I don’t want to go back to what I have had to endure for years. Not using amplified music on Ocean Edge’s front lawn this summer has made a world of difference to me. I appreciate the Board continuing their interest in this noise issue. I respectfully implore the Board to stay invested in the neighbors’ concerns. Thank you. Sincerely, Jan Moore Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Ocean Edge Annual Entertainment License DATE: July 8, 2022 Regarding Ocean Edge’s annual entertainment license, in 2010, Ocean Edge was granted a special permit which limited tent events on the front lawn to 7 in peak season. These restrictions remained in place until the start of the pandemic, when the state introduced expanded outdoor dining provisions. In 2020, the Planning Board granted a temporary modification to their special permit to allow 2 music events on the lawn a week during summer months, in part to support their new lawn dining service. Ocean Edge then secured a similar modification to their special permit for Summer 2021 that expired on August 30, 2021. Although the expanded outdoor dining provisions were extended by the state this spring and Ocean Edge continues to offer their front lawn dining services, they did not apply for a modification to the special permit for Summer 2022. Accordingly, although they are still permitted to offer dining on the lawn this summer, for the purposes of their entertainment license, the provisions of the original 2010 special permit now govern, limiting their ability to have music on the lawn to the 7 events they are permitted to hold under a tent from May to September. The 2010 special permit also allows for an additional 2 events a month on the front lawn from November through April. Town counsel has confirmed that the Select Board, as the licensing authority, can only impose conditions on their entertainment license that are more restrictive than their special permit requirements, not less. There have never been any limitations on the number of events held at the Bay Pines Pavilion in either their special permit or their entertainment license. Office of: Select Board Town Administrator Brk 2452 r P:24-8 021.483 The Commonwealth of Massachusetts TOWN OF BREWSTER PLANNING BOARD Notice of Modicification to a Special Permit (General Laws Chapter 40A) U5 -_0;3-•2o 1Lo a 1 1 433cu Notice is hereby given that a Special Permit has been GRANTED APPLICANT/OWNER: Ocean Edge Resort Limited Partnership Owner or Petitioner Address 2907 Main Street City or Town Brewster, MA 02631 Map 14, Lot 1 Identify Land Affected Brewster by the Town of Brewster Planning Board, affecting the rights of the owner(s) with respect to the use of the premises at 2907 Main Street the recorded title standing in the name of Ocean Edge Resort Limited Partnership whose address is 2907 Main Street, street Brewster, MA 02631 town State ZIP by a deed duly recorded in the Barnstable County Registry of Deeds in Book Page Registry District of the Land Court Certificate No. Book ,Page The decision of said Board is on file with the papers in Decision or Case No, Mod. to SP#2060-P in the office of the Town Clerk, Brewster, MA 02631 Certified this 15th day of April 2010. 2010, at Planning Boar . City 66,01 Robert Bugle, 1W/ -- ne c� Sr. Department Assistant o'clock and minutes/ M. Received and entered with the Register of Deeds in the County of Book ,Page Attest: Register of Deeds Notice to be recorded by Land Owner Town Of Brewster 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 ext. 133 FAX (508) 896-8089 Planning Board MODIFICATION DECISION TO SPECIAL PERMIT #2060-P APPLICANT/OWNER: LOCATION: APPLICATION FILED: HEARING DATES: DATE OF DECISION: Ocean Edge Resort Limited Partnership Assessors' Map 14, Parcel 1; 2907 Main Street, Brewster, MA October 16, 2009 December 2, 2009, January 27, March 10 and March 24, 2010 March 24, 2010 APPLICATION: Petition for a Special Permit pursuant to Massachusetts General Laws Chapter 40A, Sections 9 and 11, proposal is for a modification to site plan to add up to 137 parking spaces, involving relaxation of certain parking lot standards; clarification of front lawn tent usage; and clarification of project uses for consistency with practice and interpretation. JURISDICTION: Pursuant to Article X, Chapter 179-51 of Brewster's Zoning By -Law, (Administrations and Enforcement - Special Permits), the Brewster Planning Board is the Special Permit Granting Authority (SPCA). PUBLIC HEARING: Pursuant to Massachusetts General Laws c. 40A, Section 9 and 11 and the Zoning By law of the Town of Brewster, notice of the public hearing to be held on December 2, 2009 in the Brewster Town office building was duly published in the Friday, November 13, 2009 and Friday, November 20, 2009 editions of the CAPE CODDER and the notice was posted in a conspicuous place in Town Hall for all parties interested. All abutters within 300 feet were also notified. Public Hearings — December 2, 2009, January 27, March 10 and March 24, 2010 Planning Board sitting on this case: Robert Bugle, Elizabeth Taylor, Robert Barnard, John McMullen, Amberlyn Tubman and Richard Kuzman. At the December 2, 2009 public hearing John Mostyn, Corporate Counsel — Corcoran Jenison and Bob Newman, Property Manager, appeared for the applicant. The project was presented to the Board, questions from the Board were addressed and comments were received from the public. There was a lengthy discussion with questions about the plan with the applicant and interested parties. There was public comment, primarily from abutters. A motion was made by Tubman and seconded by McMullen to continue the hearing until January 27, 2010 in order to allow Ocean Edge enough time to provide the requested information. Applicant: Ocean Edge LTD Mod. To SP Page 1 of 8 www.TOWN.BREWSTER.MA.US # 2060-P On January 27, 2010, the applicant requested a continuance in order to have five (5) eligible members present to hear the case. At the continued hearing on March 10, 2010, the following Planning Board members were sitting: Robert Bugle, John McMullen, Robert Barnard, Elizabeth Taylor, Richard Kuzman and Amberlyn Tubman. At this meeting, the Board reviewed the revised parking plan that would eliminate the additional parking spaces in the rear of the property and keep the 94 valet parking spaces adjacent to the mansion parking are and between the mansion and the carriage house. They also heard mitigation solutions that Ocean Edge and the neighboring condominium association had agreed to. A motion was made by Taylor and seconded by Tubman to draft a favorable decision to be reviewed at the next meeting. The motion carried by unanimous vote. At the continued hearing on March 24, 2010, the following Planning Board members were sitting: Robert Bugle, Robert Barnard, Elizabeth Taylor, Richard Kuzman and Amberlyn Tubman. At this meeting the Board voted to close the hearing and approve the modification to the Original Special Permit #2060-P as drafted. Motion by Taylor, seconded by Kuzman. The vote was unanimous. The Board makes the following findings as to the Modification of the Special Permit in accordance with §179-51: BREWSTER ZONING CODE CHAPTER 179.51 FINDINGS 1. The proposed use is consistent with the purpose and intent of the Town of Brewster's Comprehensive Plan. Response: The use is consistent with the Town of Brewster's Comprehensive Plan. Such use has been taking place since the 1980s and conforms to longstanding practice and interpretation. 2. The location, type, character and size of the use/building, or other structure in connection therewith, will be in harmony with the visual character of the neighborhood, including views and vistas and, where applicable, the historic character of the neighborhood. Response: The visual character will be unchanged, and stewardship of the historic Mansion and Carriage House will remain a top priority. All additional parking will be in currently cleared areas adjacent to existing parking lots, and will be screened from public view with appropriate landscaping. 3. The site is suitable for the proposed use. Response: The use has been taking place since the 1980s and conforms to longstanding practice and interpretation. 4. Adequate access will be provided for the purpose of fire protection, police protection and other emergency equipment. Applicant: Ocean Edge LTD Mod. To SP www.TOWN.BREWSTER.MA.US # 2060-P Page 2 of 8 Response: Existing site access is not being modified. Fire, police, and emergency equipment access to the site is sufficient and will be unchanged 5. The streets serving the proposed use are adequate (width, grade, construction, overall safety and design capacity) to carry all prospective traffic and adequate provision is made for entering and leaving the proposed site such that no undue hazard to traffic congestion will be created. Response: The existing turning radii and curb cut widths are sufficient and meet minimum transportation standards. No changes to roads or curb cuts are proposed or are needed for this project. 6. The proposed use/development has incorporated applicable trip reduction measures, where possible, in order to minimize vehicular trips to and from the site. Response: The site will servedby Ocean Edge Resort's extensive shuttle service to minimize the amount of vehicular use of the parking facilities. Additionally, a check -in area has been added to the White House at One Villages Drive. This check -in area will serve the guests of the 216 guest rooms in the Villages, who formerly used the check -in area at the Mansion. Lastly, a fitness room is planned for the Fletcher indoor/outdoor pool complex in the Villages. This fitness room will serve club members who currently use the fitness room in the West Wing. 7. Adequate parking and loading facilities are provided in accordance with 179-22. Response: The parking facilities currently serving Ocean Edge Inn and Conference Center contain 162 parking spaces. Up to 137 additional parking spaces were proposed by this Modification, but were reduced to 94 valet spaces. The current loading area between the Mansion and Carriage will continue to be utilized for deliveries. Deliveries will be scheduled so that they do not conflict with use of the area for valet parking. 8. The site will be suitably landscaped according to plans submitted to protect the character of the neighborhood and adjacent property. Response: Existing landscaping will be maintained and enhanced in areas to screen parking areas from Route 6A. No trees will be removed. 9. The proposed use has an adequate method of sewage disposal, source of water and drainage. Response: The Ocean Edge Inn and Conference Center is currently served by a wastewater treatment facility with a design flow capacity of 46,100 gallons per day that includes a collection system, an Amphidrome system, and an effluent disposal system. The wastewater treatment facility is managed by a professional operator, Coler and Colantonio, in accordance with Groundwater Discharge Permit No. SE 633-1. This Permit, among other restrictions, limits total nitrogen discharge to 10 mg/l. The property is served by municipal water. Applicant: Ocean Edge LTD WWW.TOWN.BREWSTER.MA.US # 2060-P Mod. To SP Page 3 of 8 Upon approval of the parking configuration, a stormwater management plan for the additional parking will be prepared and submitted for approval by Baxter Nye Engineering. 10.Adequate utilities and other public services will be provided. Response: The property is currently served by adequate utilities and other public services, such as gas, electric, and phone. 11. The proposed use will not result in the degradation of groundwater quality or coastal water quality off site. Response: The additional parking spaces will be located within existing landscaped or cleared areas. Upon selection of the parking configuration, a stormwater management plan for the additional parking will be prepared and submitted by Baxter Nye Engineering. The Ocean Edge Inn and Conference Center is currently served by a wastewater treatment facility under a Groundwater Discharge Permit, which, among other restrictions, limits total nitrogen discharge to 10 mg/I. 12.The location and design of buildings, roads, parking and loading areas will not cause avoidable damage to wildlife habitats or corridors or to any plant species listed as endangered, threatened or of special concern by the Massachusetts Natural Heritage and Endangered Species Program. Response: All additional parking will be in currently cleared areas, outside of any areas mapped by the Massachusetts Natural Heritage and Endangered Species Program. No impact to any endangered, threatened, or species of special concern is anticipated. 13. The proposed use complies with all applicable provisions of this Zoning Bylaw. Response: The use complies with all applicable provisions of this Zoning Bylaw. DECISION/CONDITIONS GRANTING OF THE SPECIAL PERMIT On December 2, 2009, Tubman made a motion to continue the hearing until January 27 in order to allow Ocean Edge enough time to provide the requested information. On January 27, the applicant requested a continuance due to fact that the Board did not have 5 eligible members present. At the continued haring on March 10, 2010, Taylor motioned to draft a favorable decision and review at the next meeting and it. was seconded by Tubman. All voted in favor. On March 24, 2010, upon motion made by Taylor and seconded by Kuzman the application for a modification to the original special permit #2060-P was approved as follows: APPROVALS 1. Addition of the following plans: a. "Site Plan of Land prepared for Ocean Edge Resort Limited Partnership and Golf Club, Showing the Improvements in the Mansion/Hotel and Immediately Surrounding Applicant: Ocean Edge LTD Mod. To SP www.TOWN.BREWSTER.MA.US # 2060-P Page 4 of 8 Areas," dated January 11, 2010, prepared by Donald T. Poole, P.L.S., Outermost Land Survey, Inc. b. "Site Plan for Proposed Parking, Valet Parking — Upper Level, Ocean Edge Conference Center, Brewster, Cape Cod," LP 4 of 6, last revised May 5, 2009, prepared by Robert Keene, Registered Landscape Architect c. "Walkway Improvements and Valet Parking, Ocean Edge Mansion," LP 5 of 6, last revised July 31, 2009, prepared by Robert Keene, Registered Landscape Architect 2. Deletion of the following paragraphs: a. C(5) — The Conference Center and Hotel or Motel shall not be open to the transient public. b. C(6) — Bar and restaurant facilities shall be limited to Conference Center guests. c. C(7) - Hotel and Motel shall be operated in a manner consistent with the Conference Center designation,, to the July 23, 1980 Special Permit (Applicant has withdrawn the remaining landscape plans submitted with Application, LP 1, 2, 3, and 6 of 6, prepared by Robert Keene, Registered Landscape Architect) In consideration of the above, the Planning Board of the Town of Brewster with a vote of five (5) members eligible to vote at a properly posted meeting, grants approval of the Special Permit. Pursuant to Massachusetts General Laws, Chapter 40A, Section 9 and 11 and the Brewster Zoning By-law, §179-51 and §179-67, said modification is issued to the Ocean Edge Resort Limited Partnership, based on the above referenced plans and the following information: 1. Special Permit Checklist. Prepared by: Ocean Edge Resort Limited Partnership. Checklist also addresses all conditions outlined in Brewster Zoning Code Chapters 179-51 Special Permits. The granting of this Special Permit is conditioned on the requirements in the findings and conditions set forth herein. Based on the evidence submitted to the Planning Board, including supporting plans, drawings and documents, the Planning Board of the Town of Brewster finds that the conditions imposed herein are necessary along with the above findings for the approval of this permit. The proposal conforms to the requirements of, §179-51 of Brewster's Zoning By-law and provisions of the Massachusetts General Law, Chapter 40A, Sections 9 and 11. In view of the foregoing, the Planning Board hereby acknowledges that the aforesaid property is an appropriate site for this use and meets the requirements under the Zoning By -Law of the Town of Brewster. SPECIAL PERMIT CONDITIONS 1. New areas for valet style parking for up to 94 additional cars will be created (a) adjacent to the so-called "Registration Lot" and (B) in the area between the Mansion and Carriage House as depicted on the revised site plan approved in connection with this modification. Any parking spaces created on what is now unpaved area will be added by the use of "pervious pavers." Applicant: Ocean Edge LTD www.TOWN,BREWSTER.MA.US 2060-P Mod. To SP Page 5 of 8 2. No additional parking will be created north of the Mansion and Carriage House without further modification of this Special Permit. 3. Registration of guests checking into the units at The Villages South of Route 6A shall take place only. at The Villages between June 15 and September 6. 4. Among Ocean Edge employees, only managers shall be permitted to park on the property between June 15 -and September 6. 5. No deliveries will be made directly to the rear of the Mansion by any tractor trailer trucks, and those loads will continue to be off loaded in the front of the Carriage House. Box trucks, vans, and other vehicles will be permitted to deliver to the rear of the Mansion. 6. Usage of front lawn tents shall be restricted as follows: a. Tent sizes shall not exceed 70 ft. in width, 120 ft. in length, and 32 ft. in height; b. No more than two such tents shall be erected at any one time; c. Duration of use shall not exceed five days per event (one day to set up, three days to use, and one day to take down); d. No more than seven such events in total shall be held between May and September; and e. No more than two such events per month shall be held between October and April. 7. The structure known as the Bay Pines Pavilion will be improved with the addition of noise barrier curtains to the wall of the Pavilion facing Ocean Edge I and II Condominiums, made of DuPont LoWave Acoustic Material with Low Frequency Attenuation, or like material satisfactory to the Board. The Pavilion will not be repaired following extensive damage from natural causes, replaced or its use changed without further modification of this Special Permit. 8. No music will be allowed after 10 PM at The Bay Pines Pavilion, the newly constructed terrace above the ballroom, the Mansion second floor terrace, or the Carriage House terrace. 9. No amplified live music will be permitted at any time on the newly constructed terrace above the ballroom, the Mansion second floor terrace, or the Carriage House terrace. 10. The area surrounded by a split rail fence on the left side driveway has proposed changes.. The Historic District Commission requests that Ocean Edge remove only the fence portions that are absolutely necessary and provide updated plans. 11.This Special Permit is valid only when the use authorized is exercised in conjunction with all other required permits and approvals from other boards, committees and commissions. 12.Any change to the use or change in nature of use or if traffic problems arise or if there are any other concerns, the Special Permit Granting Authority, the Planning Board, may require a review of the Special Permit. The Planning Board has the option of calling a hearing on its own initiative. Applicant: Ocean Edge LTD www.TOWN.BREWSTER.MA.US I/ 2060-P Mod. To SP Page 6 Page of 8 13.This Special Permit is approved as discussed and there shall be no modification approval by the Planning Board except at a duly advertised Public Hearing. 14.This Special Permit shall lapse within twenty-four months of approval (plus such times as may be required to pursue or await the determination of an appeal referred to in Section 1, Chapter 40A of the Massachusetts General Laws form the Grant thereof) if substantial use thereof or construction has not begun, except for good cause. 15.Any persistent violation of the DECISION/CONDITIONS of this permit may constitute grounds for enforcement action on the part of the Zoning Enforcement Officer including but not limited to revocation of the permit. VOTE OF THE BOARD Based on this information provided in the public hearings, as written and approved by the Board in the minutes from those hearings, and the information provided in this decision, the Planning Board voted to approve the Modification to the Special Permit #2060-P, Ocean Edge Resort Limited Partnership, as follows: Present and voting: Robert Bugle Aye Robert Barnard Aye Elizabeth Taylor Aye John McMullen Absent Amber Tubman Aye Richard Kuzman Aye The Planning Board certifies that copies of this Decision and all plans referred to in it have been filed with the Planning, Board and the Town Clerk. Signed: '3/-6/7-6 10 obert Bugle, Chairman Date Appeal from this decision may be made pursuant to Massachusetts General Laws Chapter 40A Section 17, within 20 days of the filing with the Town Clerk. Filed with: TOWN CLERK: Y-7/Cr-1 DATE DATE RECEIVED: P.OIth aO( Q Applicant: Ocean Edge LTD Mod. To SP www.TOWN.BREWSTER.MA.US # 2060-P Page 7 of 8 DATE: t zoo I hereby certify that the 20 day appeal period has lapsed, EcVno appeal OR ❑ an appeal was taken on Modification to Special Permit Application SP# 2060-P for Ocean Edge Resort Limited Partnership. This. fiUn i OAS (Wntil recorded in the Barnstable County Registry of Deeds and proof of the , own Clerk of Brewster, Massachusetts. THIS SP,EC1 ** IT WILL LAPSE 2 YEARS FROM THE DATE OF RELEASE BY THE TOWN CtERIC:4OLLOWING THE APPEAL PERIOD IF THE SPECIAL PERMIT IS NOT EXERCISED. Applicant: Ocean Edge LTD Mod. To SP www.TO WN.BREW STER.MA.US BARNSTABLE REGISTRY OF DEEDS # 2060-P Page 8 of 8 33022 1 • 1.89 1:312 i i6 --_26--2O21 i ci2. 36P Town of Brewster Planning Board 2198 Main Street Brewster, MA 02631 508-896-3701 www.town.brewster.ma.us Special Permit #2060-P Amendment APPLICANT/OWNER: Ocean Edge Resort LLC LOCATION: 2907 Main Street MAP/PARCEL: Assessors' Map 90, Lot 160 APPLICATION FILED: April 14, 2020 DECISION AMENDMENT: May 27, 2020 Due to the COVID-19 pandemic, and pursuant to Governor Baker's March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law and his March 15 and March 23, 2020 Orders imposing strict limits on the number of people that may gather in one place, a duly noticed, virtual public hearing of the Brewster Planning Board was held on May 27`h, 2020 to consider a temporary amendment to Special Permit #2060-P. Thomas J. Devane Jr., representing Ocean Edge LLC, filed a request to modify a condition affecting the duration and use of tents on the mansion front lawn, as allowed under Special Permit #2060- P, and pursuant to § 179-51 of the Brewster zoning bylaw. Application: Special Permit #2060-P was approved by the Brewster Planning March 24, 2010 and included a condition limiting the duration of use of seasonal tent use on the mansion front lawn, as follows: 6. Usage of front lawn tents shall be restricted as follows: a. Tent sizes shall not exceed 70 ft. in width and 120 ft. in length, and 32 ft. in height; b. No more than two such tents shall be erected at any one time; c. Duration of use shall not exceed five days per event (one day to set up, three days to use, and one day to take down); d. No more than seven such events in total shall be held between May and September; and e. No more than two such events per month shall be held between October and April. Due the current and on -going global COVID-19 pandemic and the impact on businesses required to implement social distancing measures, the applicant seeks a temporary suspension from the tent use limitations of Special Permit #2060-P for the period of June 1, 2020 through October 31, 2020. Public Testimony: The following provided public comments both in advance of and during the public hearing that were generally supportive of the application; Bud Noyes, Geoff and Becky Smith, Anne McManus, Robert Dwyer, and Andrea & Rob DeSimone. The following provided public comments both in advance of and during the public hearing that were generally opposed to the application; Greg Ohanesian, Robert Cormier, Carolyn Noering, Jan Moore, and Stuart Bernstein. A letter 5/27/20 from Ocean Edge 1 Homeowner's Association was unsupportive of an earlier proposal of five tents, but did not oppose two tents. Site impacts from noise, traffic, the location of restroom facilities and generators were discussed as concerns. Base on the information submitted to the record, the testimony received and the conditions discussed, the Planning Board finds the requested relief may be granted without substantial detriment to the neighborhood, with the following conditions: 1. Two tents may be permitted, as shown on the "Sketch of Land showing two tents for 2020, submitted May 27, 2020, prepared by J.M O'Reilly & Associated, Inc." 2. Amplified music events shall be limited to two per week for the period of June 1, 2020 through October 31, 2020 and comply with Brewster noise ordinances. Amplified music is not permitted past 10:00 PM. 3. All events shall demonstrate compliance with State and local Board of Health requirements for holding events during the COVID-19 pandemic. Motion by Taylor to Approve Modification of Special Permit #2060-P with conditions as discussed as for two tents beginning on June 1, 2020 — October 31, 2020. Second by Wallace. Motion Carried 6-0. Roll call vote: Kari Hoffmann Yay Charlotte Degen Yay Ned Chatelain Yay Elizabeth Taylor Yay Paul Wallace Yay Madalyn Hillis -Dineen (Chair) Yay The Planning Board certifies that copies of this Decision and all plans referred to in it have been filed with the Planning Board and the Town Clerk. This decision shall be recorded in the Barnstable County Registry of Deeds and proof of the filing provided to the Planning Department of Brewster, Massachusetts. Signed: Madalyn Hillis -Dineen, Chairperson June 2, 2020 Date Appeal from this decision may be made pursuant to Massachusetts General Laws Chapter 40A Section 17, within 20 days of the filing with the Town Clerk. Filed with: DATE RECEIVED: DATE: Gam- oOr 262 period has lied, Kno appeal OR ❑ an appeal was taken on the Special Permit #2060-P Amendment for Ocean Edge LLC. Town Clerk I hereby certify that the 20 day appeal This permlt is not valid until recorded in the Barnstable County Registry of Deeds and proof of the filing is received by the Town Clerk of Brewster, Massachusetts. THIS SPECIAL PERMIT WILL LAPSE 2 YEARS FROM THE DATE OF RELEASE BY THE TOWN CLERK FOLLOWING THE APPEAL PERIOD IF THE SPECIAL PERMIT IS NOT EXERCISED, RARIVSTAE3LE REGISTRY OF DEEDS John F. Meade, Register 3 kU? w A., — -' /i/iiiir/NtntlllUn�ti1U1111\\\\ o "o FPM a 116-1-17ititif a^ rsrlito APPLICANT/OWNER: LOCATION: MAP/PARCEL: BOOK/PAGE: APPLICATION FILED: MODIFICATION DATE: Town of Brewster Planning Board 2198 Main Street Brewster, MA 02631 508-896-3701 x1133 Modification of Special Permit #2060-P Ocean Edge Resort LLC 2907 Main Street Map 90, Lot 160 Book 679, Page 81 and 82 and Book 682, Page 9 March 19, 2021 April 28, 2021 Public Hearing: Pursuant to Governor Baker's March 2020 orders suspending certain Open Meeting Law provisions and imposing limits on public gatherings, a duly advertised public hearing was held on April 28, 2021 via remote participation to consider a temporary amendment to Special Permit #2060-P. Legal notice appeared in the April 9, 2021 and April 16, 2021 editions of the Cape Codder. Notice was posted in a conspicuous place in Town Hall for all parties interested and abutters were notified on April 9, 2021. Thomas J. Devane Jr., representing Ocean Edge LLC, filed a request to modify a condition extending the time for the use of tents on the mansion front lawn, as allowed under Special Permit #2060-P, and pursuant to § 179-51 of the Brewster zoning bylaw. Application: Special Permit #2060-P was approved by the Brewster Planning March 24, 2010 and included a condition limiting the duration of use of seasonal tent use on the mansion front lawn, as follows: 6. Usage of front lawn tents shall be restricted as follows: a. Tent sizes shall not exceed 70 ft. in width and 120 ft. in length, and 32 ft. in height; b. No more than two such tents shall be erected at any one time; c. Duration of use shall not exceed five days per event (one day to set up, three days to use, and one day to take down); d. No more than seven such events in total shall be held between May and September; and e. No more than two such events per month shall be held between October and April. Due to the current and on -going global COVID-19 pandemic and the impact on businesses required to implement social distancing measures, the applicant seeks a temporary suspension from the tent use limitations of Special Permit #2060-P for the period of May 14, 2021 through August 30, 2021. Public Testimony: Greg Ohanesian and Jan Moore provided written comments in advance of the public hearing expressing concerns as to loud music emanating from the property. Based on the information submitted to the record and the testimony received, the Planning Board issued the following finding: 1. The Applicant agrees to self -monitor the level of noise on the property to comply with the noise regulations delineated in Chapter 125 of the Brewster Town Code. Based on the information submitted to the record and the testimony received, the Planning Board finds the requested relief may be granted without substantial detriment to the neighborhood, with the following conditions: 1. Two tents may be permitted, as shown on the "Sketch of Land Showing the 2020 Proposed Two (2) Tents", submitted March 19, 2021, prepared by J.M O'Reilly & Associates, Inc. 2. Amplified music events shall be limited to two per week for the period of May 14, 2021 through August 30, 2021 and comply with Brewster noise ordinances. Amplified music is not permitted past 10:00 PM. 3. All events shall demonstrate compliance with State and local Board of Health requirements for holding events during the COVID-19 pandemic. Motion by Hoffmann to Approve Modification of Special Permit #2060-P with findings and conditions as discussed as for two tents beginning on May 14, 2021 — August 30, 2021. Second by Taylor. Motion Carried 6-0. Roll call vote: Amanda Bebrin Aye Charlotte Degen Aye Kari Hoffmann Aye Elizabeth Taylor Aye Madalyn Hillis -Dineen Aye Paul Wallace, Chair Aye The Planning Board certifies that copies of this Decision and all plans referred to in it have been filed with the Planning Board and the Town Clerk. This decision shall be recorded in the Barnstable County Registry-a/Deeds and proof of the filing provided to the Planning Department of Brewster, M'sachusetts. • Signed: - Paul Wallace, Chair Date 5/4/Lo21 Appeal from this decision may be made pursuant to Massachusetts General Laws Chapter 40A Section 17, within 20 days of the filing with the Town Clerk. Filed with: Jam' TOWN CLERK: DATE: has lapsed, > o a peal dR o an appeal was taken on the Modification of Special Permit #2060-P fbr i1cean Edge Resort LLC. DATE RECEIVED: A'. T. nClrk 7 t This permit is not valid until recorded in the Barnstable County Registry of Deeds and proof of the filing is received by the Town Clerk of Brewster, Massachusetts. THIS SPECIAL PERMIT WILL LAPSE 2 YEARS FROM THE DATE OF RELEASE BY THE TOWN CLERK FOLLOWING THE APPEAL PERIOD IF THE SPECIAL PERMIT IS NOT EXERCISED. I hereby certify that the 20 -day appeal period ;'‘)/ Ocean Edge Resort & Hotel 2907 Main Street, Brewster, MA Sound Measurement Summary Liam E. Maloney Gregory C. Tocci, P.E., INCE Bd. Cert. Cavanaugh Tocci August 22, 2022 Measurement Notes Wedding Reception Located in Bay Pines Pavilion (BPP) ◼Saturday, June 25th from 5:00 p.m. to 10:00 p.m. ◼CTA observations along Ellis Landing Road. Weeklong measurements at two locations. ◼SM1 -Along Ellis Landing Rd., West of BPP ◼SM2 -Close to Route 6A, Southwest of BPP ◼Monday, June 20th –Sunday, June 26th Measured Background Sound Comparison (SM1, SM2) Brewster, MA (June 20 - June 26. 2022) A -weighted Sound Pressure Level [dB re: 20 NPaj Reception 5:0 55 p.m. • I.'unJoy June 20 L•CSJaV June 2' Thursday June 23 Friday June 24 Saturday June 25 Sunday June 26 a a N D CV EL EL CL EL EL EL CV (D N LID (V (D CV ti) (V tD SM2 background sound level. LAF90. 1 -hr Time `a a CV L' CO CV (D CV tD CV (Dir- (V SM1 background sound level, LAF90, 1 -hr s10. sil CAVANAUGHTOCCI Observations Bay Pines Pavilion Event Sound was minimally audible along Ellis Landing Road. ◼Audibility was song dependent. ◼Music not audible during dinner. ◼Music not consistently audible during dancing. 1 Mary Chaffee Brewster Select Board August 22, 2022 Is It Time to Update Brewster’s Town Seal? 2 Why Do We Have a Town Seal? It’s required by State law (Mass. General Laws Ch. 40 Sec. 47) “Each town shall have a seal, established at a town meeting, to be kept by the town clerk. Papers or documents issued from any office or board of the town may be attested therewith….” Massachusetts Town Seal Examples 3 How Do We Use the Brewster Town Seal? The Brewster Town Seal: Appears on official Town documents & property Communicates distinctive information about Brewster through words & graphics 4 History of Brewster’s Current Town Seal The current Brewster Town Seal was adopted at 1976 Town Meeting & has been used for 46 years. 1976 TOWN MEETING WARRANT ARTICLE 65 “To see if the Town will vote to accept, under provisions of Section 47 of Chapter 40 of the General Laws, the heretofore used Seal of the Town of Brewster, based upon the chair of Elder Brewster, as the “official Seal of the Town of Brewster.” 5 History of Brewster’s Current Town Seal Elder William Brewster An English official & Mayflower passenger in 1620 Lived ~1566–1644 Became Pilgrims’ “ruling elder” in the Plymouth Colony Born in England, died in Duxbury No evidence he ever visited the area that is now Brewster Elder Brewster’s Chair Donated by the Brewster family of Duxbury to Plymouth’s Pilgrim Hall Museum where it remains Considered one of the earliest chairs made in America; made of a species of ash native to North America1 No evidence of a direct link to what is now Brewster Credit: worldhistory.org Credit: pilgrimhall.org 1. Pilgrim Hall Museum, Plymouth, MA; https://www.pilgrimhall.org/ce_funiture.htm William Brewster William Brewster’s Chair 6 Why Do Towns Update Their Town Seal? Some town seals are revised because of offensive or inaccurate portrayals of historic events or because they appear “dated.” Examples: Whitesboro, NY: Seal depicted a White man appearing to assault a Native man Yarmouth, MA: Seal depicts inaccurate Indigenous attire & a teepee that was not used in that area 7 Mashpee: A Recent Town Seal Update Mashpee voted unanimously to update their town seal (May 2, 2022) Previous seal: Adopted in 1775 Older replica of State seal; perceived by some as symbol of Native genocide New seal: Represents town & tribal community better Environmental focus (Mashpee River) Nature (trees, eagle) Previous Mashpee Seal New Mashpee Seal 8 Massachusetts Seal Updates • Massachusetts municipalities have undertaken review & update of their seals. • The State seal is undergoing update now. 9 Branding Branding: The process of creating a strong, positive perception of a company, product or other entity Commonly a graphic, symbol or design associated with the company, product or entity 10 Town, City & County Branding Town, City & County Branding Municipalities & counties have recognized the value of branding through their seals Effective graphic images are important in the age of digital & social media A seal can highlight what sets an area apart May attract residents, bolster business & boost tourism2 An Example of Branding Through a New Seal Ventura County, California’s previous seal was deemed problematic (top right) The new county seal highlights the area’s coastal beauty & nature (lower right) Previous Ventura County Seal New Ventura County Seal 2. Salganik, D. (2022). The ultimate guide to branding a city, smart city, or municipality. https://www.visualfizz.com/blog/a-guide-to-branding- a-city County Branding Through a New Seal 11 Should We Keep or Update Our Town Seal? Brewster’s current town seal is not offensive or historically inaccurate but: Is Elder Brewster’s chair the most important symbol of Brewster? Does the chair represent what is most interesting/prominent about Brewster? Is the chair what we want to represent Brewster Town government? Are there other symbols/graphics that would better represent Brewster? 12 Strategic Planning & Next Steps Brewster Select Board Strategic Planning Annual Planning Meeting (July 27, 2022) Initial discussion on potential redesign of Brewster Town Seal Town seal review/potential redesign included as a goal in FY2023 draft Select Board Strategic Plan Recommended Next Steps Direct Town Administrator to: 1. Survey residents on views of current seal & preferences in a new one 2. Conduct historic, cultural & other research on town seals 3. Determine cost of updating the seal 4. Report findings to the Select Board & town residents 13 Next Actions If We Update the Seal If the community supports updating the town seal: 14 Thank You Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Crosby Mansion Fee Schedule & Event Guidelines DATE: August 19, 2022 Over the past several meetings, the Crosby Property Committee has been working with the Crosby Property Manager to establish a fee schedule for events at the mansion and related guidelines. At our meeting on August 16, the committee, including multiple members who live in the neighborhood, unanimously approved the attached fee schedule, which we believe is reasonable and competitive. At the same time, we adopted the following guidelines for events at the mansion (the first two are long- standing practices that will remain in place): Events on the property will generally cease by 8PM All music will occur indoors only, primarily in the function room Up to 2 events a month (May-October) can continue to 9PM – all activity must cease by 10PM for these events On a somewhat related note, the Town plans to host an inaugural Crosby Haunted House on the last two weekends this October – details TBD. A reminder that the Crosby Property Revolving Fund is self-sustaining, bringing in approximately $75k in annual revenues from tour donations and cottage rentals to cover operating expenses. Adding just a handful of additional events at the mansion will greatly enhance revenues, which will allow us to continue to grow our investment in the property. Over the past few months, the new Property Manager has repainted the function room and installed new carpet. We are also looking into the costs of installing a mini-split air conditioning unit for this room to help attract more events in the peak summer months. Office of: Select Board Town Administrator Hello and Welcome to Cr o sb y M a n si o n Make the Mansion yours -------------------------------------------------------------------------------------------------------------------------------------- Please contact us to host your special event or meeting! We offer the Full Mansion, Function Hall, Outdoor Amphitheatre, and Beach Cottage Rentals, Private Live docent tours and more… We welcome events for all ages to be remembered! • Weddings • Conference and Business meetings • Fashion Shows • Play readings • Classes • Birthday Hall for Adults and Children • Garden Shows • Lectures • Holiday Events • Ballroom Dancing • Family reunions and more! For questions, rates, and availability please call: Richard Archer Properties & Events Manager ------------------------------------ Cr o sb y M a n si o n “Make the Mansion yours” ------------------------------------ Email: rarcher@brewster-ma.gov Office: 508-896-1744 Mobile: 774-353-8211 www.CrosbyMansion.com Thank you Cr o sb y M a n si o n & Gr o u n d s: Fee Schedule 2022/2023 – 508-896-1774 WEDDINGS: $2600.00 base plus $300 for day-before Tent or Vendor set up. 7-hour base rental. Suggested 2 hour set up. 4-hour Ceremony and Reception. 1 hour clean up.• Mansion access to the first floor and grounds for the entirety of the rental time. • Bride or Groom anteroom for personal preparation with private Bathroom access. • Second floor access for the first hour for guests who would like to stroll. • Third Floor Balcony access for water view photos. (Bride and Groom and Photographer only) • Photo ops any other location on the Mansion Property. • Use of Kitchen space for Caterer and Staging your flowers or decorations. • Large, floor to ceiling window, and newly carpeted Function room for dinner and dancing. • Modern, newly built restrooms conveniently located to your reception. • Wi-Fi for general use. • Consult from Crosby Mansion Properties and Events manager on suggestions for your reception. • Additional time negotiable for day before the Wedding deliveries and personal set up. 2 hours. GENERAL FUNCTIONS: $550.00 4-hour base rental – Suggested 1.5 hour set up. 2-hour event. 30 minutes clean up. Work parties, Business meetings, Family reunions, Adult Birthdays, Holidays events. • Mansion access to Function Room, First floor, and grounds. • Kitchen Space with refrigerator and sink use. • Four – 3x6 folding tables and 30 chairs. Various small tables. • Sound System to plug in your device. (Sound level restrictions apply) • Wi-Fi for general use. Large Zoom Meetings are not possible. • Consult from Crosby Properties and Events Manager to facilitate your event. BREWSTER COMMUNITY AND TOWN GROUPS: $350.00 4-hour base rental – Suggested 1.5 hour set up. 2-hour event. 30 minutes clean up. • General event amenities as listed above including consult from Properties and Events Manager. • NOTE: Some Brewster groups are eligible for a fee waiver. $80 minimum for Management oversight and facilities costs. Subject to availability. CHILDREN’S BIRTHDAY PARTIES - $250.00 3.5 hour base rental – Suggested 1 hour set up. 2-hour party. 30 minutes clean up. • Up to 30 partygoers plus parents. • Access to Party Function room, kitchen, and outdoor grounds. No Main Mansion access. PRIVATE, LIVE DOCENT LEAD HISTORICAL TOURS: $20 per person. 10 person minimum. Small groups and full Bus Tours are welcome. We can accommodate 40 persons. ADDITIONAL TIME: $125 per hour above base rental time for general functions, group, and parties. $200 per hour above base rental time for weddings. 1 LICENSE AGREEMENT This License Agreement (this “Agreement”) is entered into as of this _______ day of ________________, 2022, by and between the Town of Brewster (the “Town”), having an address of Brewster Town Hall, 2198 Main Street, Brewster, MA 02631-3701, and NextGrid Jamaica Caper LLC (“Licensee”), having an address of 177 Huntington Avenue, Ste 1703, Unit 73069, Boston, MA 02115-3153. WHEREAS, the Town is the owner of property located at 0 Mid Cape Highway, Brewster, Massachusetts, commonly identified by the Assessors as Parcel 119-7-0, and shown and identified as “MAP 119 PCL. 7” on that certain plan (the “Sketch Plan”) entitled “Ground-Mounted Photovoltaic System”, prepared by BSC Group, dated April 26, 2022, and attached hereto as Exhibit A, which is hereby incorporated by this reference (the “Town Property” or the “Premises”); WHEREAS, Licensee intends to lease the parcels of land adjacent to the Town Property and identified by the Assessors as Parcels 119-6-0 and 119-8-0, shown on the Sketch Plan as “MAP 119 PCL. 6” and “MAP 119 PCL.8,” respectively (collectively, the “Licensee Property”), and install and operate a solar farm thereon (the “Solar Farm”); WHEREAS, Licensee has requested the Town to allow Licensee the right to grade the Town Property and to access the Licensee Property, all in connection with the Solar Farm; and WHEREAS, the Town is amenable to allowing Licensee to use portions of the Town Property for the foregoing purposes, subject to the terms of this Agreement; NOW, THEREFORE, in consideration of the promises, covenants and understandings of the parties, Licensee and the Town hereby agree as follows: 1.License. The Town hereby grants Licensee a non-exclusive right and license to use the Town Property for the sole purpose of grading and constructing slopes in and on the Town Property (the “Premises”), for the purpose of enabling Licensee to access, use and operate the Solar Farm on the Licensee Property, subject to the provisions of Section 5 (the “Permitted Use”). The Premises are delivered to Licensee, and Licensee accepts, the Premises in their present condition, “AS-IS,” it being agreed that the Town has not made any representation or warranty of any kind or nature, express or implied, in fact or by law, and Licensee shall use the same without recourse to the Town; excepting, however, that the Town hereby represents that the Town owns the Town Property in fee simple and has all necessary authority to enter into this Agreement and to bind the Town to the terms and provisions hereof. The Town shall have no obligation to maintain, improve, secure and/or repair the Premises, furnish or pay for any services or utilities to the Premises (including removing snow and ice therefrom), and/or be otherwise responsible for the condition thereof. Licensee shall use the Premises in compliance with all applicable laws, rules, regulations, bylaws, permits, approvals, and/or licenses now or hereinafter issued to Licensee applicable to the Premises. 2 2.Term. Such license shall commence on ________________, 2022 (the “Commencement Date”) and expire on __________________, 2042 or upon the completion of the decommissioning of the Solar Farm, whichever is earlier, unless terminated sooner in accordance with the terms of this Agreement (the “Term”). 3.License Fee. During the Term of this Agreement, Licensee shall pay the Town a license fee in the sum of Thirteen Hundred Dollars ($1,300.00) per year, which shall increase on each anniversary of the Commencement Date by four percent (4%) over the prior year’s fee (as escalated annually, the “License Fee”), to be paid in advance on the Commencement Date and each anniversary thereof, payable to the “Town of Brewster” and delivered to the address set forth above, to the attention of the Treasurer/Collector. Any License Fee and/or other sums due under this Agreement and not received by Town by the due date shall bear interest at the rate of ten percent (10%) until all sums then accrued and owing under this Agreement have been paid. 4.Other Charges. Licensee shall be responsible for paying any and all costs and expenses related to Licensee’s use of the Premises, including, without limitation, for grading the Premises, and any and all taxes, assessments, and/or charges related to Licensee’s use of the Premises. 5.Town Approval. Licensee shall not make any other changes to or alterations of the Premises, whether structural or not, or place any temporary or permanent buildings, structures, utilities and/or objects thereon, without the Town’s prior written consent, which may be withheld in its sole and absolute discretion. In the event that Licensee intends to alter and/or improve the Premises (other than the grading permitted hereunder), Licensee shall provide the Town with detailed plans and specifications showing the alterations and/or improvements to be made to the Premises pursuant to this Agreement at least thirty (30) days prior to undertaking any work within the Premises, and shall obtain the Town’s prior written consent to the same, which, for alterations and/or improvements that do not involve buildings, structures and/or utilities, shall not to be unreasonably withheld; provided, however, the Town’s failure to provide its written consent or rejection of such alterations/improvements shown on Licensee’s plans within thirty (30) days of being provided with such plans and specifications shall be deemed consent by the Town. Licensee and Town agree to cooperate in good faith to address the Town’s reasonable concerns. 6.Maintenance. Licensee shall maintain the Premises at its sole cost and expense in good, safe and clean order and condition, reasonable wear and tear and casualty or condemnation excepted, and shall not commit waste to the Premises. If Licensee or its agents, employees, representatives, contractors, invitees or anyone claiming by, through or under Licensee (with Licensee, the “Licensee Parties”) damages the Premises or any portion thereof, and/or any improvements thereon, Licensee shall promptly repair and restore the Premises and/or any property at Licensee’s sole cost and expense. Licensee shall be solely responsible for removing trash and waste from the Premises and for removing snow and ice from the Premises as necessary for Licensee’s use thereof. 7.Liens and Encumbrances. Licensee shall not permit any mechanic's liens or similar liens to remain upon the Premises for labor and materials furnished to Licensee in connection with 3 any work performed at the direction of Licensee or any of the Licensee Parties and shall cause any such lien to be released of record, without cost to the Town, within thirty (30) days of the filing of the lien. The Town shall not, under any circumstances, be liable for the payment of any expenses incurred or for the value of any work done or material furnished to the Premises or any part thereof, and the laborers and materialmen furnishing labor and materials to the Premises or any part thereof shall release the Town and the Premises from any liability. 8.Insurance. Licensee shall maintain, during the Term and for so long as Licensee or any property of Licensee or any of the other Licensee Parties continues to use the Premises, a policy of commercial general liability insurance under which the insurer agrees to defend, indemnify and hold the Town harmless from and against all cost, expense and/or liability arising out of or based upon any and all claims, accidents, injuries and damages mentioned in this Agreement, in the broadest form of such coverage available in Massachusetts. Such insurance, written on a per occurrence basis, shall have a combined single limit of not less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) in aggregate, and shall be primary and noncontributory. The Town shall be named as an additional insured on all insurance policies. All insurance coverage required hereunder shall be placed with insurance companies licensed by the Massachusetts Division of Insurance to do business in the Commonwealth of Massachusetts and having a Best's rating of A+ or better and shall name the Town as an additional insured. Licensee shall present the Town with a copy of the policy or policies prior to entering the Premises for any reason and at such other times as the Town may reasonably request. Licensee shall require the insurer to give at least thirty (30) days’ written notice of termination, reduction or cancellation of the policies to the Town. The Town shall have the right to reasonably increase the amount and change the types of insurance required hereunder, provided that no such change shall occur more frequently than once every three (3) years. 9.Licensee Hazardous Activities. Licensee shall comply with any and all applicable federal, state and local laws, statutes, codes, ordinances, treaties, rules, orders, regulations, and decrees, including, without limitation, those regulating, relating to, or imposing liability or standards of conduct concerning the protection of or discharge of materials into the environment, including without limitation, Hazardous Materials, as now or may at any time hereafter be in effect, including without limitation, G.L. c. 21E and regulations thereunder (the “Environmental Laws”). “Hazardous Materials” are any oil, hazardous, toxic or radioactive materials, substances or waste, as defined in federal, state, or local law regulating or addressing the generation, storage, use, or transportation of such materials, including, but not limited to, the Environmental Laws. Neither Licensee nor any of the other Licensee Parties shall use, generate, store or dispose of any Hazardous Material on, under, about or within the Premise in violation of any of the Environmental Laws. 10.Hazardous Materials Indemnity. The parties acknowledge and agree that the Licensee Property is the site of a historic wood waste landfill, has a long history of noncompliance with Environmental Laws, and is subject to an Administrative Consent Order (#ACO-SE-10-4009), among other environmental orders, liens and encumbrances, and that such Hazardous Materials may have been discharged on or migrated onto the Town Property. Licensee shall defend, indemnify, and hold harmless the Town and its agents, employees, representatives, contractors, and others acting by or through the Town (with the Town, the “Town Parties”) from and against any and all claims, liability, 4 costs, expenses, and/or damages (including consultant and expert fees and reasonable attorneys’ fees) of whatever kind or nature, direct or indirect, foreseen or unforeseen, caused by or relating to the presence, release, discharge, disposal or threatened release any Hazardous Materials on or about the Premises and/or the Licensee Property caused by Licensee or the other Licensee Parties and/or the release or discharge of Hazardous Materials from the Licensee Property onto the Premises. The indemnifications and/or covenants of this section specifically include costs, expenses and fees incurred in connection with any investigation of property conditions or any clean-up, remedial, removal or restoration work required by any governmental authority, and shall survive the expiration or termination of this Agreement. Nothing herein shall waive or impair any other rights and remedies available to the Town for Licensee’s failure to comply with the provisions of this section. Licensee’s obligations hereunder shall survive the expiration or termination of this Agreement. 11.Licensee Indemnity.Licensee shall defend, indemnify and hold harmless the Town and the other the Town Parties from and against all liabilities, losses, damages, claims, causes of action, proceedings, penalties, costs, and expenses, including reasonable attorneys’ fees, that may be imposed upon or incurred by or asserted against any of the Town Parties by reason of any of the following occurrences: (a) any breach by Licensee of its obligations under this Agreement or made pursuant thereto; (b) any work or activities in, on or about the Premises or any part thereof by Licensee or any of the other Licensee Parties; (c) any negligence on the part of any of the Licensee Parties in, on or about the Premises; (d) any accident, injury, or damage to any person or property occurring in, on or about the Premises or any part thereof resulting from the actions or omissions of Licensee or Licensee Parties; and (e) the failure on the part of any of the Licensee Parties to comply with applicable laws, rules, orders, rules, regulations and/or bylaws and licenses, permits, and other approvals. Notwithstanding the foregoing, Licensee shall not be required to indemnify the Town to the extent that the foregoing liabilities are caused directly by the negligence or willful misconduct of the Town or the other Town Parties. Licensee’s obligations hereunder shall survive the expiration or termination of this Agreement. 12.Release. Licensee agrees that it shall use the Premises at Licensee’s sole risk. The Town shall not be liable to Licensee or any of the other Licensee Parties for any injury or death to persons entering the Premises pursuant to this Agreement, or loss or damage to any Licensee property of any nature whatsoever, that is brought upon the Premises pursuant to this Agreement, except if such injury, death, loss or damages is caused directly by the negligence or willful misconduct of the Town or other Town Parties. Licensee shall have the sole risk of loss, damage and/or destruction of any of Licensee’s property by fire or other casualty, acts of god, theft, vandalism, the elements, sinking or settling of land, erosion, deterioration or any other change in the condition of the Premises, or any other cause, and acknowledges and agrees that the Town shall have no liability therefor except to the extent that the same is the direct result of the negligence or willful misconduct of the Town. In no event shall the Town be liable for indirect, special, consequential or punitive damages. The provisions hereof shall survive the expiration or termination of this Agreement. 13. Default. If Licensee fails to pay the License Fee when due or to comply with any of the other terms of this Agreement, and such failure is not cured within thirty (30) days from the Town’s written notice of the default to Licensee (or, if the default is a non-monetary default and of such a nature that it cannot reasonably be cured within said thirty (30)-day period, if the default is not 5 cured within forty-five (45) days from the Town’s written notice of the default to Licensee), the Town shall have the right to terminate this Agreement by giving Licensee two (2) business days’ prior written notice thereof, whereupon Licensee shall vacate the Premises in compliance with the terms of this Agreement. Licensee acknowledges that Licensee’s failure to maintain the necessary insurance shall constitute a material default. If the Town makes any expenditures or incurs any obligations for the payment of money in connection with Licensee’s default, including but not limited to, Licensee’s failure to surrender the Premises in the Surrender Condition (defined below), such sums and obligations, together with reasonable attorneys’ fees in instituting, prosecuting or defending any action or proceeding, shall be paid by Licensee to the Town, within ten (10) days from the Town’s presentment of invoices for actual, reasonable expenditures therefor. If the Town fails to comply with any of the terms of this Agreement, and such failure is not cured within thirty (30) days from the Licensee’s written notice of the default to the Town (or, if the default is a non-monetary default and of such a nature that it cannot reasonably be cured within said thirty (30)-day period, if the default is not cured within forty-five (45) days from the Licensee’s written notice of the default to the Town), Licensee shall have the right to terminate this Agreement by giving the Town two (2) business days’ prior written notice thereof, whereupon this Agreement shall terminate and the Town and Licensee shall have no further obligation one to the other pursuant to the terms hereof, except for those terms which expressly survive the expiration or earlier termination of this Agreement. 14.Surrender Condition. At the expiration or earlier termination of this Agreement, Licensee shall vacate the Premises, plant tree saplings in the Premises of a kind and nature native to the geographic area containing the Premises, seed and loam any un-vegetated portions of Premises, and deliver the Premises free and clear of any and all tenants, occupants, equipment, materials and other personal property thereon, and otherwise in the condition in which Licensee is required to maintain the Premises under this Agreement; provided, however, that Licensee shall not be required to perform any regrading (the “Surrender Condition”). If Licensee fails to deliver the Premises in the Surrender Condition, the Town shall have the right to cure the same at Licensee’s sole cost and expense, and Licensee shall pay the Town’s costs within five (10) days from the presentment of invoices for actual, reasonable expenditures therefor. 15.Termination. Notwithstanding anything to the contrary in this Agreement, either party shall have the right to terminate this Agreement for any or no reason by giving the other party at least sixty (60) days’ prior written notice thereof. Upon the expiration or earlier termination of this Agreement, Licensee shall deliver the Premises to the Town in the Surrender Condition and, if this Agreement is terminated by the Town for no reason, any Licensee Fee previously paid by Licensee shall be prorated to accurately reflect the earlier termination of this Agreement, with any overpayment returned to Licensee within thirty (30) days of the termination of this Agreement. The terms and provisions of this Section 15 shall survive the termination of this Agreement. 16.Assignment. Licensee agrees that no tenancy of any nature has been established by the execution of this Agreement by the Town. Licensee further understands that the rights granted hereby are personal to Licensee and such rights or the Premises cannot be assigned, subleased or otherwise transferred without the Town’s prior written consent, which may not withheld in its sole discretion. Notwithstanding anything to the contrary contained in this Agreement, Licensee may 6 assign this Agreement to an entity controlling, controlled by, or under common control with Licensee without the written consent of the Town. 17.Notices. All notices required or permitted hereunder shall be given by hand delivery, recognized overnight courier, and/or by first class mail. 18.Town’s Rights. The Town shall have the right to enter and use the Premises during the Term of this Agreement for any and all purposes, including the right to construct improvements thereon, provided that the Town does not interfere materially with Licensee’s use of the Premises for the Permitted Use. Licensee agrees not to interfere unreasonably with the use of the Premises by the Town and others entitled thereto. 19.No Waiver. The failure of either party to seek redress for violation or to insist upon the strict performance of any covenant or condition of this Agreement shall not prevent a subsequent act, which would have originally constituted a violation, from having all the force and effect of a violation. No provision of this Agreement shall be deemed to have been waived by either party unless such waiver is in writing and signed by the party to be bound thereby. 20.Remedies. In the event Licensee fails to comply with its obligations hereunder and such failure is not cured within the time set forth above, the Town may, at its sole option, perform or cause to perform Licensee’s obligations hereunder and/or cure any default that the Town deems reasonably necessary, in its sole discretion, and Licensee shall reimburse the Town within ten (10) days of presentment of invoices therefor for all reasonable costs and expenses actually incurred by the Town therefor. No mention in this Agreement of any specific right or remedy shall preclude the Town or Licensee from exercising any other right, or from having any other remedy, or from maintaining any action to which it may otherwise be entitled either in law or in equity. 21.Modifications. No modifications to this Agreement shall be made except by written agreement between the Town and Licensee. This Agreement represents the entire agreement between the parties. 22.Severability. In the event that a provision of this Agreement is deemed to be unlawful, the balance of the Agreement shall continue in full force and effect. 23.Construction. This Agreement shall be construed in accordance with, and shall be governed by, the laws of the Commonwealth of Massachusetts, and all matters pertaining hereto shall be brought in the courts of the Commonwealth of Massachusetts. The captions of this Agreement are for convenience and reference only and in no way define, limit or describe the scope or intent of this Agreement nor in any way affect this Agreement. The recitals first set forth above are incorporated by this reference as if fully set forth at length hereinbelow. [signature page follows] 7 Executed as a sealed instrument as of the date first written above. LICENSEE: NEXTGRID JAMAICA CAPER LLC ______________________________ Jack Hachmann Authorized Signatory TOWN OF BREWSTER, By its Select Board ______________________________ David Whitney, Chair Duly Authorized 8 EXHIBIT A Sketch Plan RELEASE OF EASEMENT THIS RELEASE OF EASEMENT (this “Release”) is made this _____ day of ___________________, 2022, by and between the TOWN OF BREWSTER, having an address of Brewster Town Hall, 2198 Main Street, Brewster, MA 02631-3701 (“Grantor”) and NextGrid Patriots LLC (“Grantee”). RECITALS WHEREAS, Grantee is the owner of the parcels of certain real property commonly known as 0 Mid Cape Highway, Lots 1 & 2, in the Town of Brewster, Massachusetts, as more particularly described in Exhibit A, attached hereto and incorporated herein by this reference (the “Grantee Property”), as shown on a certain plan of land entitled “Division of Land in Brewster prepared for Michael Antinerelli and Steven D. Daniels by Ryder & Wilcox, Inc. P.E. & P.L.S., So. Orleans, MA, Date: July 22, 2015, Scale: 1” = 60’” recorded in the Barnstable County Registry of Deeds in Plan Book 660 Page 91 (the “Plan”); WHEREAS, Grantor is the owner of property abutting the Grantor Property, which is located at ___________________, identified by the Assessors as Parcel ____________, and described in a deed recorded with said Deeds in Book _____, Page ______ (the “Grantor Property”); WHEREAS, the Plan shows a dirt drive running from the Grantor Property through the Grantee Property (the “Access Way”); and WHEREAS, Grantor, having no need to use the Drive, desires to extinguish, release, and quitclaim whatever easement or other interest it may have in and to the Access Way on Grantee Property by virtue of said Plan. WITNESSETH NOW THEREFORE, Grantor does hereby VACATE, RELEASE, and QUITCLAIM to Grantee whatever easement rights it may have to the Access Way across the Grantee Property by virtue of said Plan. [Signatures begin on following page. Remainder of page intentionally left blank.] GRANTOR: TOWN OF BREWSTER, MASSACHUSETTS By: its Select Board By: ________________________ Name: David Whitney Title: Chair, Duly Authorized COMMONWEALTH OF MASSACHUSETTS COUNTY OF BARNSTABLE The foregoing Deed of Release of Easement and Interest was acknowledged before me this ______ day of __________, 2022, by David Whitney as the duly authorized Chair of the Select Board of the Town of Brewster in the Commonwealth of Massachusetts, on behalf of the Town, in my jurisdiction aforesaid. My Commission expires: _______________ Notary Registration No. __________ _________________________________ Notary Public EXHIBIT A Property Description Shown as Lot 1, containing 225,008 square feet, more or less, and Lot 2, containing 225,206 square feet, more or less, on a plan entitled “Division of Land in Brewster prepared for Michael Antinerelli and Steven D. Daniels by Ryder & Wilcox, Inc. P.E. & P.L.S., So. Orleans, MA, Date: July 22, 2015, Scale: 1” = 60;” recorded in the Barnstable County Registry of Deeds in Plan Book 660 Page 91. There is appurtenant to said premises an easement over the land shown on the plan entitled: “Plan & Detail of Easement in Brewster, MA. For Roland M. Mayo, Scale: - as Noted, 6 April 1979, Nickerson & Berger, Inc., P.E. & R.L.S.: Orleans, MA.,” which plan is recorded in Barnstable County Registry of Deeds in Plan Book 332, Page 25, as more particularly set forth in grant of easement from the Inhabitants of the Town of Brewster recorded in the Barnstable County Registry of Deeds in Book 2270 Page 222. Said premises are conveyed subject to and with the benefit of any and all rights, rights of way, easements, reservations, restrictions or other conditions of record insofar as the same may be in force and applicable. E E OH W E 349 Main Street - Route 28 West Yarmouth, Massachusetts 02673 508 778 8919 IN ISSUED FOR PERMITTING NOT FOR CONSTRUCTION GROUND-MOUNTED PHOTOVOLTAIC 0 FREEMANS WAY BREWSTER MASSACHUSETTS (BARNSTABLE COUNTY) LAYOUT & MATERIALS PLAN JUNE 19, 2020 SYSTEM N O T N O T A N A N O F F I C I A L O F F I C I A L C O P Y C O P Y N O T N O T A N A N O F F I C I A L O F F I C I A L C O P Y C O P Y N O T N O T A N A N O F F I C I A L O F F I C I A L C O P Y C O P Y N O T N O T A N A N O F F I C I A L O F F I C I A L C O P Y C O P Y N O T N O T A N A N O F F I C I A L O F F I C I A L C O P Y C O P Y N O T N O T A N A N O F F I C I A L O F F I C I A L C O P Y C O P Y N O T N O T A N A N O F F I C I A L O F F I C I A L C O P Y C O P Y N O T N O T A N A N O F F I C I A L O F F I C I A L C O P Y C O P Y N O T N O T A N A N O F F I C I A L O F F I C I A L C O P Y C O P Y N O T N O T A N A N O F F I C I A L O F F I C I A L C O P Y C O P Y Charles D. Baker Governor Karyn E. Polito Lieutenant Governor Kathleen Theoharides Secretary Martin Suuberg Commissioner This information is available in alternate format. Call Michelle Waters-Ekanem, Diversity Director, at 617-292-5751. TTY# MassRelay Service 1-800-439-2370 MassDEP Website: www.mass.gov/dep Printed on Recycled Paper January 12, 2021 Mr. Daniel Serber Senior Director of Land Development Next Grid NFF Marshfield LLC P.O. Box 7755 #73069 San Francisco, CA 94120 RE: Approval with Conditions Application for: BWP SW 37 Post-Closure Use - Minor Solar Photovoltaic Array Application No: 20-SW37-0003-APP Permit Authorization No: SW37-0000015 AT: Daniels Antinarelli Stump Dump 443 Freemans Way Brewster, MA 02631 Facility ID#: 337767, Regulated Object#: 337768 Dear Mr. Serber: The Massachusetts Department of Environmental Protection, Solid Waste Management Section (the "MassDEP"), has completed its Administrative Review and Technical Review of the referenced Post- Closure Use permit application (the "Application") for the Daniels Antinarelli Stump Dump (the “Site”). The Application was prepared and submitted on behalf of NextGrid NFF Marshfield LLC (“NextGrid”) by Bennett Environmental Associates, LLC (the “Engineer”) of Brewster, Massachusetts. MassDEP has determined the Application is administratively and technically complete and hereby approves the Post-Closure Use of the Landfill for a 3.2 megawatts ("MW") DC solar photovoltaic ("PV") array subject to conditions as specified herein. 2 I. SUBMITTALS: MassDEP has reviewed the Application pursuant to 310 CMR 19.000: Solid Waste Regulations, 310 CMR 19.143: Post-Closure Use of Landfills and MassDEP's Landfill Technical Guidance Manual, May 1997 (the "Manual"). The Application consists of the following: A completed BWP SW 37 application form for Post-Closure Use – Minor with assigned application no: 20-SW37-0003-APP, an application form for Post-Closure Use - Minor (BWP SW 37) signed by Daniel Serber of NextGrid; A report narrative prepared by Bennett Environmental Associates, LLC dated September 17, 2020 describing the proposed use which includes erosion and sedimentation controls, drainage plan and stormwater management, and Permit Criteria; A set of eight engineering drawings dated August 10, 2020 prepared by BSC Group of West Yarmouth, Massachusetts and signed by Brian G. Yergatian, Massachusetts Registered Professional Engineer No. 46206; The Application was submitted electronically via the Massachusetts Executive Office of Energy and Environmental Affairs ePlace Portal at https://permitting.state.ma.us/CitizenAccess/ on September 30, 2020. The following supplemental information was submitted in response to MassDEP questions and comments: A copy of the Administrative Consent Order dated September 16, 2010 issued by MassDEP to Daniels Landscaping & Construction, Inc. of Orleans, Massachusetts, a copy of Property Card from the Town of Brewster Assessor for Parcel ID 119-6-0 and Parcel ID 119-8-0, and a copy of the Town of Brewster Registry of Deeds Book 660 Page 9, submitted electronically via email by the Engineer on December 3, 2020. Variance approval from the Town of Brewster Zoning Board of Appeals dated October 19, 2020, Site Plan Review Approval Modification #2019-17 dated October 28, 2020 and Special Permit and Site Plan Review Decision #2020-14 from the Town of Brewster Planning Department, submitted electronically via email by the Engineer on December 3, 2020. MassDEP’s review of application is limited to the submittals as listed above. Bearing capacity and settlement analysis that would include a geotechnical evaluation were not required for submittal and/or reviewed. The Application indicated that no settlement is anticipated since the installation of the frame for the PV panels will be driven into the soils that have not been previously disturbed to specifications for load bearing. The Applicant did not submit a stability analysis on the proposed PV array project at this time (refer to Condition #3). The Application may be reviewed online at https://eeaonline.eea.state.ma.us/EEA/PublicApp/ using the “Site Name” Daniels Antinarelli Stump Dump and the “Search” tab. Under “Record Type”, select the “Application” file with the 09/30/2020 “Application Date” and the “Authorization” file with the 05/01/2021 “Authorization Date”. 3 II. SITE DESCRIPTION: The Daniels Antinarelli Stump Dump is located immediately east of the intersection of Route 6 and north of Freeman’s way in Brewster, Massachusetts. The Site encompasses approximately a total of 10.4 acres of land and consists of two lots: Lot 56 (i.e., Parcel ID 119-6) and Lot 58, each consisting of approximately 5.2 acres of land. The Site abuts the Brewster Recreation Fields and Watershed to the west, municipal golf course to the south, mostly land-locked undeveloped land to the north, and industrial and commercial use properties and facilities to the east. There are no buildings located on the Site. According to the letter from MassDEP addressed to Aaron Culig of NextGrid, Inc. dated November 3, 2020 and the Existing Conditions Site Plan submitted to MassDEP in April 2020, the following approximate volumes of woodwaste still remain at the Site: Woodwaste Type Parcel ID 119-6 Parcel ID 119-8 Unprocessed Woodwaste None 15,681 cubic yards (CY) Partially Processed Woodwaste None 5.190 CY Totals 0 CY 20,871 CY As a condition to this Approval, the Applicant shall conduct woodwaste recovery operations by removing all the woodwaste including stockpiled woodwaste and any buried woodwaste that may be discovered during project activities. Processed woodwaste (i.e. woodchips) may be used as landscaping material (e.g. erosion control). Utilization of these processed woodwaste as fill material for the PV array project is prohibited by MassDEP pursuant to the Solid Waste Regulations (refer to Condition #2). The Application indicated that approximately 2,000 CY of an estimated 4,400 CY of the screened loam from recovery operations shall be re-used in the final groundcover to support revegetation. Any unsuitable materials that do not qualify for reuse at the Site will be transported off-site to Cape Sand and Recycling, a permitted and licensed solid waste facility (refer to Condition #2). Erosion and Sedimentation Controls: The Applicant indicated that based on the topography of the Site, all stormwater and any sediment generated were confined to the Site. Existing slopes were graded and vegetated to prevent erosion. No history of flooding has ever recorded on site. Post-Closure Maintenance and Environmental Monitoring: Pursuant to 310 CMR 19.006: Definitions, the Site does not meet the definition for Landfill; therefore, post –closure maintenance and environmental monitoring is not required. Post-Closure maintenance work at the Site will be associated with the PV array project upon construction completion and during operation. III. POST-CLOSURE USE PROPOSAL SUMMARY: Upon purchase completion of the subject property (Parcel ID 119-6 and Parcel ID 119-8) from the current owner, the Applicant will develop, build, own, and operate a PV array at the Site. The Applicant shall be responsible in removing all buried woodwaste from the Site and submit a BWP SW-43 Closure Completion permit application for MassDEP review and approval, documenting the woodwaste recovery and removal operation (refer to Condition #3). 4 The Applicant is proposing to construct and maintain a PV array on an approximate 5.86-acre portion of the 10.4-acre Site, tentatively consisting of the following components: Approximately 7,056, 395-Watt (W) PV modules (manufacturer to be determined) that will be mounted on pile-driven galvanized steel frame and support racks; A total of 230 full racks and another 29 partial racks RBI Solar Fixed-Tilt Ground Mound Solution Model GM-2, supporting 14 modules per rack; The racking system will hold the modules at a fixed tilt of 20 degrees facing south. Approximately 3,423 modules will be installed within the area of Site Assignment. The supporting appurtenances to the system will include inverters, DC converters, neutral grounding reactors, transformers, a Data Acquisition System (DAS), and several pile-driven utility poles. The Applicant is proposing to install a battery storage system (manufacturer and model are to be determined). The system will be used to store energy generated by the PV array to inject into the grid at times of need. Interconnection agreement with Eversource will be established to allow electric power generated by the solar array to be distributed through the local distribution circuit. The Applicant is proposing to stabilize construction entrance off Freeman’s Way by placing a concrete pad. The concrete pad will be a minimum 50 inches long, 15 inches wide and raised 8 inch above grade with a 2 inch diameter coarse aggregate overlain by geotextile filter fabric. Glare Analysis: The Town of Brewster Zoning Board of Appeals required NextGrid to identify potential impacts resulting from the proposed project and to comply with the local zoning regulations in the Town’s Bylaws. The zoning regulations include potential glare impact resulting from the proposed project. The project was granted a variance from the Zoning Board of Appeals on December 1, 2020. The Engineer has indicated that the elevation at the bottom of the pit is approximately between 20- and 30-feet below the street level; therefore, the proposed project will not have a direct visual sight that will impact the surrounding facilities and/or community. The Application has also indicated that the panels will be coated in anti-glare material (refer to Condition #5). Stormwater: Temporary drainage will be provided during construction by constructed drainage swales. Final grading will divert stormwater toward a central location where a permanent stormwater drainage system will be constructed. The system will consist of six (6) precast leaching catch basins in a 62- by 10-feet gallery configuration, located on Site beneath the proposed PV array. A 12-inch thick layer of crushed stone, approximately 1-inch diameter, will be placed below the leaching pit. Silt controls will be put in place until ground cover has been established through revegetation, wherein a portion of stockpile topsoil will be used to support natural grasses planned for ground stabilization. A silt barrier surrounding the leaching gallery will be constructed of staked coir rolls or equivalent. Site Security: For security purposes, the Applicants are proposing to enclose the PV array with a chain link fence. The fence will be 7 feet high, and is fabricated with 2 inches mesh size, 9-gauge, galvanized chain link fabric, top and bottom selvage knuckled. All the fence posts, including the line posts and terminal posts will be constructed with 12 inches diameter concrete footing onto a compacted subgrade to a depth of 4 feet below final grade. A double swing gate will be installed at the entrance off Freeman’s Way (refer to Condition #9). 5 Decommissioning Plan and Financial Assurance Mechanism: With the removal of the woodwaste and submittal of a BWP SW-43 Closure Completion permit application to MassDEP (refer to Conditions #2 and #3), there will be no solid waste on Site. The Applicant will purchase the property where the proposed PV array will be constructed; therefore, as the owner of the Site, the Applicant is not required to submit a decommissioning plan. The Application indicated that the Site Assignment will be terminated. A copy of the Site Assignment termination shall be submitted to MassDEP. Financial Assurance Mechanism shall be required if the Site Assignment is not terminated accordingly. IV. APPLICATION REVIEW AND DECISION PROCESS: The Application was submitted and reviewed pursuant to the provisions of 310 CMR 19.029(2): Applicable Permit Procedures and 310 CMR 19.033: Permit Procedure for an Application for a Permit Modification or Other Approval. According to these review procedures, MassDEP’s decision regarding the proposed activities shall be either: a “Provisional Decision” pursuant to 310 CMR 19.033(4)(a); or a non-provisional decision pursuant to 310 CMR 19.033(4). MassDEP has determined that non-provisional decision is inappropriate for this Application. MassDEP reviewed the Application pursuant to 310 CMR 19.000: Solid Waste Management and MassDEP’s Landfill Technical Guidance Manual, May 1997 (the “Manual”). V. PERMIT DECISION: MassDEP, having determined the information in the Application is satisfactory and in accordance with its authority granted pursuant to M.G.L. c.111, s. 150A, and 310 CMR 19.000, hereby APPROVES the Post-Closure Use of the Daniels Antinarelli Stump Dump for a Solar Photovoltaic Array subject to the conditions identified herein. 1. Permit Limitations: The issuance of this approval is limited to the proposed Solar Photovoltaic Array at the Site Assigned parcels as detailed in the Application and does not relieve the Applicants from the responsibility to comply with all other regulatory or permitting requirements. Post-Closure Use construction shall proceed in complete compliance with the approved plans, MassDEP's regulations and requirements, the Manual or as required by this Approval. There shall be no deviation from this Approval without prior consent from MassDEP. 2. Pre-Construction Work: Prior to construction, the Applicant shall remove all remaining woodwaste at the Site in a timely manner and document that all woodwaste has been handled (i.e. means processing, storing, transferring or treating a material or solid waste) in accordance with 310 CMR 16.02, consistent with MassDEP’s letter to NextGrid, Inc. dated November 3, 2020. Any processed woodwaste (i.e., woodchips) may be used as landscaping material (e.g. erosion control) but MassDEP prohibits the use of these woodwaste as a fill material. Materials that do not qualify for reuse at the Site must be transported off-site to a facility that is permitted and licensed to accept the materials in accordance with the Solid Waste Regulations, where applicable. 6 3. Pre-Construction Submittals: 1) The Applicant is required to submit a BWP SW-43 Closure Completion permit application documenting all the woodwaste recovery work for MassDEP review and approval. 2) At least 30 days prior to Construction, the Applicant shall submit to MassDEP for review and approval the Final Design of the proposed PV array system, including, but not limited to, any structural (stability) analysis of the PV array system and all associated appurtenances, any manufacturer technical specifications of the PV array system, and any revised site plan and/or civil design drawings that differ from the submittal in this application. 4. Permit Modification: MassDEP reserves the right to ask for submittal of permit modification (SW-37) from the Applicant should the Final Design of the proposed PV array system constitutes a major modification from its initial design. The Applicant should consult with MassDEP to determine whether a permit modification is required. 5. Solar Glare Analysis/Remediation: The Applicant shall monitor the solar glare from the solar panels as they are installed to confirm that no off-site glare issues develop. No portion of the array shall cause reflective glare to any motorist in any direction or impact the general public. The Applicant shall take remedial actions if a problem develops during or after installation of panels. 6. Notification of Construction: The Applicant shall notify MassDEP, Southeast Regional Office Solid Waste Section Chief, in writing (email is acceptable, to mark.daker@mass.gov) when the post-closure use construction commences, provided that Conditions #2 and #3 have been completed, and again when the construction is completed. 7. Regulatory Compliance: The Applicants, Engineer and Applicants’ Contractors shall fully comply with all applicable local, state and federal laws, regulations and policies, by-laws, ordinances and agreements. This includes but is not limited to, 310 CMR 19.142: Post-Closure Requirements, 310 CMR 19.143: Post-Closure Use of Landfills, and 310 CMR 19.043: Standard Conditions. Applicable federal regulations include, but are not limited to, 29 CFR Part 1910, OSHA standards governing employee health and safety in the workplace and all applicable local, state and federal electrical codes and permits, including National Electrical Code (NEC), 2011 Edition, Article 690-"Solar Photovoltaic (PV) Systems". 8. Health and Safety: The Applicants, Engineer and Applicants’ Contractors are responsible to ensure all necessary precautions are taken to protect the health and safety of workers and the general public during both the construction phase and during the operation and maintenance phase of the post-closure use. A site-specific Health and Safety Plan for the construction period shall be developed and submitted to MassDEP (for its record) prior to any commencement of construction activity. 9. Site Security: Pursuant to 310 CMR 19.130(23) the Applicant is required to provide sufficient fences or other barriers to prevent unauthorized access to the Site. The Applicant must continually monitor and evaluate the potential for unauthorized access and institute all appropriate measures to prevent unauthorized access during the closure and post-closure period. 7 10. Certification Report: Within ninety (90) days of completing the installation of the solar photovoltaic array, MassDEP shall be provided with a certification report for MassDEP’s records. All construction work shall be completed under the supervision of a Massachusetts Registered Professional Engineer who shall have sufficient staff on-site to provide quality assurance/quality control (QA/QC) oversight for all construction work at the Site. The report shall be signed and stamped by a Massachusetts-registered professional engineer and include, at a minimum, written certification from the supervising engineer that the project was performed in accordance with MassDEP regulations, requirements and the approved Post Closure Use permit application. The report shall include a project narrative, as-built drawings depicting all pertinent site features and photographs representative of the construction processes and completed work. Should the Applicant desire a formal review and written approval of the certification report, the Applicant must submit a formal BWP SW 43, Landfill Closure Completion permit application. 11. Entries and Inspections: In accordance with 310 CMR 19.043: Standard Conditions, MassDEP and its agents and employees shall have the right to inspect the Site and any equipment, structure or land located thereon, take samples, recover materials or discharges, have access to and photocopy records, to perform tests and to otherwise monitor compliance with this permit and all environmental laws and regulations. 12. Permit Transfer: Pursuant to 310 CMR 19.044, no sale, assignment, or transfer of the rights or privileges, or effective control of such rights or privileges, granted under a permit to establish, expand, construct, operate or maintain a facility shall be valid until a responsible official of the transferee submits a transfer certification, using a BWP SW 49 application form, in accordance with 310 CMR 19.011(1) to MassDEP. Accordingly, the Applicant is jointly and severably liable for maintaining the PV array as specified in this permit and for adhering to the permit conditions, unless and until a properly completed BWP SW49 application is submitted to MassDEP. The Applicant should refer to 310 CMR 19.044 and the BWP SW 49 application form for the complete permit transfer requirements. 13. Reservation of Rights: MassDEP reserves the right to require additional assessment or action, as deemed necessary to protect and maintain an environment free from objectionable nuisance conditions, dangers or threats to public health, safety and the environment. MassDEP reserves all rights to suspend, modify or rescind this permit if it determines the PV array results in a threat to public health, safety or the environment. This approval pertains only to the Solid Waste Management aspects of the proposal does not negate the responsibility of the owners or operators to comply with any other local, state or federal laws, statutes and regulations or enforcement actions, including orders issued by another agency now or in the future. Nor does this approval limit the liability of the owners or otherwise legally responsible parties from any other applicable laws, statutes or regulations now or in the future. 8 VI. REVIEW OF DECISION: Review of Decision: Pursuant to 310 CMR 19.033(4)(b), if the Applicants are aggrieved by MassDEP’s decision to issue this decision, it may within twenty-one days of the date of issuance file a written request that the decision be deemed provisional, and a written statement of the basis on which the Applicants believe it is aggrieved, together with any supporting materials. Upon timely filing of such a request, the decision shall be deemed a provisional decision with an effective date twenty-one days after MassDEP’s receipt of the request. Such a request shall reopen the administrative record, and MassDEP may rescind, supplement, modify, or reaffirm its decision. If MassDEP reaffirms its decision, the decision shall become final decision on the effective date. Failure by the Applicants to exercise the right provided in 310 CMR 19.033(4)(b) shall constitute waiver of the Applicants’ right to appeal. VII. RIGHT TO APPEAL: Right to Appeal: This approval has been issued pursuant to M.G.L. Chapter 111, Section 150A, and 310 CMR 19.033: Permit Procedure for an Application for a Permit Modification or Other Approval, of the “Solid Waste Management Regulations”. Pursuant to 310 CMR 19.033(5), any person aggrieved by the final permit decision, except as provided for under 310 CMR 19.033(4)(b), may file an appeal for judicial review of said decision in accordance with the provisions of M.G.L. Chapter 111, Section 150A and M.G.L. Chapter 30A no later than thirty days following the date of issuance of the final permit decision to the Applicants. The standing of a person to file an appeal and the procedures for filing such an appeal shall be governed by the provisions of M.G.L. c. 30A. Unless the person requesting an appeal requests and is granted a stay of the terms and conditions of the permit by a court of competent jurisdiction, the permit decision shall be effective in accordance with the terms of 310 CMR 19.033(3). Notice of Appeal: Any aggrieved person intending to appeal a final permit decision to the Superior Court shall first provide notice of intention to commence such action. Said notices of intention shall include MassDEP Authorization Number: SW37-0000015 and shall identify with particularity the issues and reason why it is believed the final permit decision was not proper. Such notice shall be provided to the Office of General Counsel of MassDEP and the Regional Director for the regional office which processed the permit application, if applicable at least five days prior to filing of an appeal. The appropriate addresses to send such notices are: Office of General Counsel Regional Director Department of Environmental Protection Department of Environmental Protection One Winter Street 20 Riverside Drive Boston, MA 02108 Lakeville, MA 02347 No allegation shall be made in any judicial appeal of a final permit decision unless the matter complained of was raised at the appropriate point in the administrative review procedures established in 310 CMR 19.000, provided that a matter may be raised upon showing that it is material and that it was not reasonably possible with due diligence to have been raised during such procedures or that matter sought to be raised is of critical importance to the environmental impact of the permitted activity. 9 If you have any questions or comments regarding this approval letter, please contact me at (508) 946-2847 or Elza Bystrom at (508) 946-2856 or write to the letterhead address. Very truly yours, Mark Dakers, Chief Solid Waste Management Section Bureau of Air and Waste D/EB Cc: Brewster Building Department 2198 Main St. Brewster, MA 02631 Ec: Brewster Board of Health brhealth@brewster-ma.gov Michael Antinarelli amaexec@gmail.com Bennett Environmental Associates, LLC David Bennett - dbennett@NSUWater.com DEP-Boston ATTN: G. Cooper J. Fischer DEP- SERO ATTN: S. Pickering M. Dakers Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Peter Lombardi, Town Administrator RE: Town Office Hours DATE: August 19, 2022 Following the initial onset of the pandemic in Spring 2020, Brewster Town offices reopened to the public 3 days/week starting in July 2020. Except for a short period in Winter 2020-2021, Town offices remained open to the public 3 days/week until this spring. We were able to successfully deliver services to our residents using this approach for almost two full years. In March 2022, we shifted to being open to the public 4 days/week and by appointment on Fridays. One of the goals in the Select Board’s FY22-23 Strategic Plan was to “determine (the) merits of making longer-term changes to traditional municipal service models, including extent of continued expanded remote participation in committee meetings – applying lessons learned from pandemic”. With that goal in mind, we wanted to avoid simply reverting to our pre-pandemic schedule without first considering alternatives. This spring, our plan was to revisit this new schedule at the conclusion of the summer to decide on the best option long-term. After implementing this schedule for the past 5 months, we are generally inclined to keep it in place going forward. Town staff continue to work full-time on Fridays – they have been, and will continue to, respond to resident emails, answer their calls, and meet with them as necessary to help conduct timely business. Being closed to the public on Fridays allows them to schedule trainings and team meetings those days, and it provides them with one day a week to focus exclusively on their administrative tasks. This schedule will apply to all administrative Town offices, including: Town Hall, DPW Office, Water Dept Office, and the Natural Resources Office. The Council on Aging has followed the same schedule as these other offices since March but will transition to being open to residents 5 days/week starting after Labor Day, consistent with our other social services departments like the Library and Recreation. There will be no adjustments to the schedules of other Town departments, including the Transfer Station, Golf, Fire, and Police. We recognize it is critical that we communicate this clearly to our residents to set expectations and avoid any misconceptions or confusion. Office of: Select Board Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 MEMORANDUM TO: Select Board FROM: Donna Kalinick, Assistant Town Administrator RE: Pond Parcel Property Planning Committee Charge DATE: August 4, 2022 When the Select Board approved the original charge for the Pond Property Planning Committee in December 2021, the Board decided to make the Recreation Commission member a liaison. The original suggestion from Administration was that they be a voting member. It has become clear after a few months of meetings that the composition of the committee would be better served with the Recreation Commission member as a voting member and this would also make it a committee of 11, instead of 10 members. Typically, there is a preference for an odd number of committee members. When the Select Board, Town Administration and Brewster voters approved the Town meeting warrant article for the acquisition of the Pond Parcel, it was with the understanding that the following uses could occur on the Pond Parcel: habitat protection, watershed protection, open space, conservation and passive recreation, active recreation, community housing and general municipal purposes. It is important that the Committee explore all options thoroughly so that the Board and the public can make decisions about the future of the parcel. Office of: Select Board Town Administrator Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator MEMORANDUM RE: Sea Camps Planning Committees DATE: December 20, 2021 At their December 20, 2021 meeting, the Select Board unanimously approved the following charges for the two new planning committees tasked with developing Comprehensive Plans for the former Cape Cod Sea Camps properties. Pond Property Planning Committee (PPPC) 1. Purpose: a.Identify existing conditions of the former Cape Cod Sea Camps Pond property b.Evaluate potential low-cost, short-term public access opportunities c.Develop and propose interim public access pan d.Develop and implement a public engagement strategy to ensure broad community input e.Determine priority long-term uses appropriate for the Pond property, taking the adjacent Long Pond Woodlands (Robinson) property into consideration f.Identify and evaluate potential partner organizations with shared interests and values, particularly MA Audubon and Brewster Conservation Trust g.Propose recommended long-term uses and partnerships h.Develop an implementation plan for the proposed uses 2. Strategies: a.Actively engage the public and stakeholders b.Provide residents with regular updates regarding progress and milestones c.Consider a range of interests, needs, ages, and abilities d.Collaborate with design professionals to develop and present a comprehensive plan to the Select Board and Town Meeting i. Consider Brewster’s key strategic planning documents (Vision Plan, Open Space and Recreation Plan, Coastal Resource Management Plan, Housing Production Plan, and others) ii. Incorporate maintenance, safety, and legal requirements iii.Identify estimated one-time project costs, ongoing operating expenses, funding sources, and timelines, incorporating prudent financial practices and exploring opportunities for revenue generation 3. Composition: Ten (10) total members, including: a.Two (2) representatives from Select Board (Select Board Chair shall not be eligible) b.One (1) representative from each of the following committees: Natural Resources Commission; Open Space Committee; Affordable Housing Trust, Water Commission c.Four (4) at-large members (may be part-time residents) d.Term: One (1) year, subject to annual reappointment; first term through June 30, 2023 e.Officers: Committee shall initially and annually thereafter elect a Chair, Vice Chair, and Clerk; Chair position shall not be held by a Select Board member; Chair and Vice Chair will meet on quarterly basis with their counterparts on BPPC to ensure coordination f.Liaisons (non-voting): Finance Committee; Vision Planning Committee; Recreation Commission g.Representatives (non-voting): MA Audubon & Brewster Conservation Trust; other organizations may be included as needed h.Lead Town Staff Support: Assistant Town Administrator; other Department Heads as needed 4. Appointment Process: a.Notice soliciting letters of interest and completed applications from residents will be posted on Town website – due January 21, 2022 b.Residents seeking to serve as at-large members will be asked to complete new Board/Committee application form c.Members of representative committees will be asked to submit letters of interest d.Select Board members appointed to serve on PPPC will individually vet all applicants (at-large and representative members) and then make their recommendations to the full Board in February e.Select Board are anticipated to make all appointments by the end of February 5.Selection Criteria: In addition to the criteria outlined in the Select Board’s recently revised Board & Committee Appointment Policy, Select Board members will also take into account the following criteria in selecting members to serve on this committee: a.Record of effective teamwork ability; able to collaborate well with others to achieve common goals b.Experience in community planning, municipal activities, project management, equity and inclusion, conservation/environment, park management, sustainability, historic preservation, recreation, public finance, (landscape) architecture, youth services, human services, engineering, community housing, and/or law c.Excellent written and verbal communication skills d.Previous volunteer service e.Sufficient time to actively participate in meetings and take on tasks outside of meetings Select Board FY23-24 Strategic Plan UPDATED DRAFT 08.22.22 Vision Building Block Goal #Goal Description Timeline Degree of Complexity Vision Plan / Local Comprehensive Plan FY22-23 SB Plan Primary Responsible Party Other Key Stakeholders Former Sea Camps Properties SC-1 Complete discovery phase, including building inventories/ assessments, and continue to implement interim property management plan FY23 Medium X Town Administration and Bay & Pond Property Planning Committees Town Staff SC-2 Continue to develop/refine and implement interim public access/use plans FY23-24 Higher X X Town Administration and Bay & Pond Property Planning Committees Select Board; BPPC & PPPC Liaisons, Representatives, and Town Staff SC-3 Launch community planning process, engage residents and stakeholders, determine support for constructing new community center on bay property, and develop long-term comprehensive plans for both properties FY23-24 Higher X X Town Administration and Bay & Pond Property Planning Committees Select Board; BPPC & PPPC Liaisons, Representatives, and Town Staff SC-4 Continue to explore potential short- and long-term partnerships that may mitigate acquisition costs or operating expenses and may provide enhanced services, programs, or amenities for residents FY23-24 Medium X X Town Administration and Bay & Pond Property Planning Committees Select Board; BPPC & PPPC Liaisons and Representatives, and Town Staff Community Character CC-1 Adopt and implement 5-year Community Preservation Plan and seek adoption of proposed bylaw amendments to support maximum flexibility to fund projects to meet community needs FY23 Lower X Community Preservation Committee Town Administration; Select Board; Finance Committee; Open Space Committee; Affordable Housing Trust; Historical Commission; Recreation Commission CC-2 Identify and evaluate benefits of introducing/ expanding targeted local tax relief options FY23 Medium X X Finance Team Select Board; Finance Committee; Board of Assessors; Brewster Association of Part-Time Residents CC-3 Complete sociodemographic study to inform next steps in crafting and advancing diversity, equity, and inclusion initiatives FY23 Lower X X Town Administration Select Board; Human Resources Dept; Town Staff Open Space OS-1 Complete design and implement updated Drummer Boy Park Master Plan Phase I improvements in coordination with Wing Island Boardwalk project FY23-24 Medium X X Town Administration Select Board; Natural Resources Commission & Dept; Department of Public Works; Brewster Conservation Trust; Brewster Historical Society OS-2 Identify and resolve private party encroachments on Town land FY23-24 Lower Town Administration & Natural Resources Dept Select Board; Conservation Commission; Water Commission & Dept; Brewster Conservation Trust Housing H-1 Develop five-year financial plan for Affordable Housing Trust and determine whether additional funding streams should be explored to support housing initiatives at a range of income levels FY23 Medium X X Affordable Housing Trust & Finance Team Select Board; Finance Committee; Housing Coordinator H-2 Begin implementing updated Housing Production Plan priority strategies FY23 Medium X X Affordable Housing Trust & Housing Coordinator Select Board; Planning Board; Housing Partnership; Town Administration; Planner H-3 Continue to provide support services to residents, including CDBG housing rehabilitation and childcare vouchers FY23-24 Medium X Housing Coordinator Select Board; Town Administration; Affordable Housing Trust; Human Services Committee; Council on Aging H-4 Advance Millstone Road Community Housing project FY23-24 Higher X X Town Administration & Housing Coordinator Select Board; Affordable Housing Trust; Community Preservation Committee; Planning Dept & Zoning Board of Appeals 1 Select Board FY23-24 Strategic Plan UPDATED DRAFT 08.22.22 Vision Building Block Goal #Goal Description Timeline Degree of Complexity Vision Plan / Local Comprehensive Plan FY22-23 SB Plan Primary Responsible Party Other Key Stakeholders Local Economy LE-1 Define and provide necessary supports to effectively implement electronic permitting and invest in phased digitization of Town records FY23 Medium X X Town Administration Select Board; IT Director; Building Dept; Health Dept; Planning Dept LE-2 Continue to host semi-annual roundtable with Town officials, Chamber of Commerce, and local business community to build on increased outreach and communication developed during pandemic FY23-24 Lower X X Town Administration Select Board; Town Staff; Chamber of Commerce LE-3 Develop Guide to Doing Business in Brewster FY24 Medium X Town Administration Building Dept; Health Dept; Planning Dept; Natural Resources Dept; Town Clerk; Chamber of Commerce Coastal Management CM-1 Complete design and permitting of Wing Island boardwalk FY23 Higher X X Town Administration Select Board; Conservation Commission; Natural Resources Commission & Dept; Department of Public Works; Brewster Conservation Trust; Cape Cod Museum of Natural History CM-2 Consider merits of Cape Cod Commission's model coastal resiliency bylaws/regulations and potential implementation FY23-24 Medium X Planning Dept Planning Board; Town Administration; Board of Health & Health Dept; Conservation Commission & Natural Resources Dept; Building Dept Water Resources WR-1 Convene a new Water Resources Task Force and develop updated plan and timeline for advancing integrated water quality initiatives, to include addressing DEP’s proposed changes to Title V regulations and continuing collaboration with external stakeholders FY23-24 Higher X X Water Resources Task Force Town Administration; Select Board; Natural Resources Commission & Dept; Water Commission & Dept; Board of Health & Health Dept; Planning Board & Dept; Finance Committee; Brewster Ponds Coalition WR-2 Continue to educate public about new stormwater bylaw/regulations and consider refinements as needed FY23 Lower X X Planning Dept Planning Board; Town Administration; Conservation Commission & Natural Resources Dept; Building Dept Community Infrastructure CI-1 Determine support for advancing proposed Brewster Ladies Library renovation project FY23 Lower Select Board Town Administration; Brewster Ladies Library Association & Library Dept CI-2 Conduct a needs assessment and develop FY24-28 COA (Age Friendly) Community Action Plan FY23 Medium X Council on Aging Board & Dept Select Board; Town Administration; Bay Property Planning Committee CI-3 Work with Nauset School officials to clarify process and timeline of next steps regarding results of Elementary School Consolidation Feasibility Study, especially in relation to other potential Town & School capital investments FY23 Medium X X Select Board & Town Administration Brewster School Committee & Nauset Administration; Finance Committee CI-4 Complete Millstone Road project final design/ permitting and create Road Capital Prioritization Plan FY22-23 Higher X X DPW Director & Town Administration Select Board; Finance Committee CI-5 Develop policy to clarify provision of Town services on private roads and consider potential amendments to private road betterment bylaw FY23-24 Medium DPW Director & Town Administration Select Board; Public Safety Team; Planning Dept & Planning Board; Finance Team 2 Select Board FY23-24 Strategic Plan UPDATED DRAFT 08.22.22 Vision Building Block Goal #Goal Description Timeline Degree of Complexity Vision Plan / Local Comprehensive Plan FY22-23 SB Plan Primary Responsible Party Other Key Stakeholders Governance G-1 Establish and communicate budget capacity to Nauset School officials based on the Town’s current and long- term fiscal sustainability FY23 Medium X Select Board & Town Administration Finance Committee & Finance Team; Nauset Regional School Committee; Brewster School Committee; Nauset School Administration; Nauset region Town officials G-2 Launch new Town website and identify preferred enhancements to current communications model FY23 Medium X X Town Administration Select Board; IT Dept; BGTV G-3 Establish process to revise Brewster Town seal & draft related use policy FY23-24 Medium Select Board Town Administration & Town Staff G-4 Evaluate potential amendments to noise bylaw and/or develop entertainment license regulations FY23 Lower Select Board & Town Administration Town Staff G-5 Finalize, adopt, and implement Local Comprehensive Plan and monitor progress FY23-24 Medium X X Vision Planning Committee, Select Board, and Planning Board Planning Dept; Town Administration; Town Staff G-6 Develop and launch capital budget and other transparency features of new online platform to continue to improve accessibility of Town finances FY23 Medium X X Finance Team Select Board; Finance Committee G-7 Support Human Resource Department by: 1. Continuing to implement findings from HR audit, including development of employee handbook 2. Continuing to monitor and support employee wellness 3. Creating programs to recognize Town staff/volunteers for their community service FY23-24 Medium X X Town Administration Select Board; Human Resources G-8 Identify priority areas to increase organizational capacity to meet enhanced service needs and expanded project demands and develop long-term financing plan to fund necessary personnel FY23-24 Medium X X Town Administration & Finance Team Select Board; Finance Committee; Town Staff G-9 Consider need for and structure of new Parks & Recreation Department responsible for management of Drummer Boy Park, former Sea Camps, Dog Park, and other existing recreational amenities/programs FY23-24 Higher X X Town Administration Select Board; Finance Team; Human Resources; Recreation Dept & Commission; Natural Resources Dept; Department of Public Works G-10 Develop standard criteria and process to evaluate potential land acquisitions and consider establishing municipal land acquisition committee FY23 Medium X Select Board Town Administration; Open Space Committee; Affordable Housing Trust; Water Commission Climate Mitigation & Adaptation CA-1 Develop and implement updated staffing and committee model that reflects the Town’s commitment to comprehensively advancing energy, climate change, and resiliency initiatives FY23 Medium X Town Administration Select Board; Energy Committee & Manager CA-2 Develop net zero energy roadmap FY24 Higher X X Town Administration Energy Committee & Manager; Select Board; Facilities Manager Solid Waste Management SW-1 Complete site assessment and determine next steps to improve Department of Public Works and Recycling Center property and facilities FY23 Lower X DPW Director Town Administration; Select Board; Recycling Commission SW-2 Continue hydration station installation project FY23-24 Lower X Water Superintendent Town Administration; Select Board; Recycling Committee; Water Commission; Facilities Manager 3 Select Board Meeting 8.22.22 1 Agenda Item #18- For Your Information (FYIs) 1.Department of Housing and Community Development approval of the Brewster Housing Production Plan 2.July 2022 Housing Coordinator Update 3.Updated Millstone Road Support Letter 4.CVEC Notice of CPI Correction 5.Elder Services Health & Human Services FY22 3rd & 4th Quarter Report 6.Blood Drive Flyer 7.Vesper Pond Neighborhood Road Betterment Petition Case No 2022-04 8.Brewster 2nd Quarter Report- Town of Barnstable Weights and Measures 9.State Retirees Benefits Trust Fund July 2022 Statement 10.New Brewster Conservation Trust Representative to the Bay Property Planning Committee 11.Council on Aging Board Applicant – Jill Beardsley August 15, 2022 Mr. David Whitney Chair, Brewster Select Board 2198 Main St. Brewster, MA 02631 RE: Housing Production Plan - Approved Dear Mr. Whitney: The Department of Housing and Community Development (DHCD) approves the Brewster Housing Production Plan (HPP) pursuant to 760 CMR 56.03(4). The effective date for the HPP is August 12, 2022, the date that DHCD received a complete plan submission. The HPP has a five-year term and will expire on August 11, 2027. Approval of your HPP allows the Town to request DHCD’s Certification of Municipal Compliance when: •Housing units affordable to low- and moderate-income households have been produced during one calendar year, during the unit’s initial year of eligibility totaling at least 0.5% (24 units) of year-round housing units. •All units produced are eligible to be counted on the Subsidized Housing Inventory (SHI). If you have questions about eligibility for the SHI, please visit our website at: www.mass.gov/dhcd. •All units have been produced in accordance with the approved HPP and DHCD’s Guidelines. I applaud your efforts to plan for the housing needs of Brewster. Please contact Phillip DeMartino, Technical Assistance Coordinator, at (617) 573-1357 or Phillip.DeMartino@mass.gov if you need assistance as you implement your HPP. Sincerely, Louis Martin Director, Division of Community Services cc: Senator Julian Cyr Representative Timothy R. Whelan Donna Kalinick, Assistant Town Administrator, Town of Brewster Jill Scalise, Housing Coordinator, Town of Brewster Judi Barrett, Planning Director, Barrett Planning Group LLC Alexis Lanzillotta, Project Manager, Barrett Planning Group LLC Commonwealth of Massachusetts DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT Charles D. Baker, Governor Karyn Polito, Lieutenant Governor Jennifer D. Maddox, Undersecretary Brewster Housing Coordinator Update July 2022 Jill Scalise Ongoing Activities/ Projects 1.Community Outreach and Education (Housing Production Plan (HPP) Strategy #13) Responded to email and phone requests for information and assistance, 61 total requests for housing information (36) or assistance (25 ). Housing Office webpage updated with Housing Plan information. Article in the Cape Cod Chronicle about Brewster’s Housing Program. 2.Brewster Affordable Housing Trust (BAHT) (HPP Strategy #7) Trust met & addressed items throughout update. Worked on the Housing Trust Guidelines and Housing Forum for the fall. 3.Community Housing Parcel off Millstone (Select Board Strategic Plan Goal H-3, HPP Strategy #15) The Select Board is in the process of negotiating a Land Development & Ground Lease Agreement with Preservation of Affordable Housing (POAH) & Housing Assistance Corporation (HAC). POAH & HAC submitted a Project Eligibility Application for Low Income Housing Tax Credit program. Attended a project eligibility site visit with DHCD and HAC. 4.Redevelop Existing Properties for Affordable Housing (HPP Strategy #6) Serenity at Brewster (55+ rental housing, 27 affordable units): Applications for affordable units were due July 1st & lottery held July 26th. Site visit & tour of property. Outreach for grand opening ceremony. 5. Comprehensive Permit Projects (HPP Strategy #14) Brewster Woods (30 affordable rental units): Applications for affordable units were due July 1st & lottery to be held August 2nd. Site visit & tour of property. Delay in construction, expected opening late fall. Habitat for Humanity Red Top Road (2 affordable home ownership): Regulatory Agreement approved by DHCD. 6.Preservation of Housing and Related Support of Brewster Residents Regional Community Development Block Grant (CDBG) Program continues. Followed-up with The Resource Inc about applications and increase to $50,000 per home for critical repairs housing rehab. 7.Subsidized Housing Inventory (SHI) (HPP Strategy #10) Received Certification of the 2017 HPP for the creation of 27 affordable units at Serenity Apartments. Brewster’s SHI is now at 6.2%. Processed a Buy-down application, and related documents, for the affordable resale of 50 James Burr Road. Continued evaluation of 212 Yankee Drive. Site visit with Building Commissioner and Donna Kalinick. Continued follow-up on several SHI homes of concern & looked over FY23 SHI tax assessments. 8.Housing Production Plan (HPP) (Select Board Strategic Plan Goal H-2) Comment matrix created, comments incorporated, and Plan completed. The Plan was presented to a joint meeting of the Select Board and Planning Board, approved by both boards, and sent to DHCD. 9.Collaboration (HPP Strategy #9) Attended CHAPA’s Making the Case for Housing Zoom and participated in Lower Cape Peer Group. Upcoming Activities/ Highlights Brewster received certification of the 2017 Housing Production Plan and is in ‘safe harbor’ to May 2023. Grand Opening Ceremony for Serenity Apartments at Brewster on August 4th at 11AM. Personnel Participated in Housing Trust, Planning Board, and Select Board meetings. Attended community outreach coordination meeting. Also worked with: Accounting, Assessor’s, Building, Council on Aging, Health, Natural Resources, Planning, Town Administration, Treasurer’s Office, and Vision Planning Committee. Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 August 10, 2022 Low-Income Housing Tax Credit Program Department of Housing & Community Development 100 Cambridge Street, 3rd Floor Boston, MA 02114 Attn: Rebecca Frawley Wachtel, Director of Low-Income Housing Tax Credit Program Re: Millstone Road Community Housing 45-Unit Rental 40B Project - PEL Application 0 Millstone Road, Brewster, MA 02631 Dear Ms. Wachtel: On behalf of the Town of Brewster Select Board, I am very pleased to send you this Letter of Support for the above-referenced Chapter 40B Low-Income Housing Tax Credit program project. At its meeting on August 8, 2022, the Select Board voted to endorse this project which will have 45 affordable rental units and to issue this Letter of Support. The Select Board supports the Applicant’s proposed unit mix of 15 one-bedroom units, 25 two- bedroom units, and 5 three-bedroom units, which reflects the significant need for family housing in Brewster. All units will be priced so that housing costs do not exceed 30% of the gross income of households that are at or below 80% of the Area Median Income and meet state standards for inclusion on the Subsidized Housing Inventory (SHI). Brewster has not met the state’s 10% mandate for affordable housing in the Town. According to the July 2022 Massachusetts Subsidized Housing Inventory (SHI), Brewster has 297 permanently restricted affordable housing units, comprising 6.2% of its housing stock. Although the Town currently has a certified Housing Production Plan, at least 183 additional affordable units are needed to meet the Commonwealth’s minimum goal of 10% housing affordability. Applications greatly outpaced available units for two recent affordable unit lotteries in Brewster. Cape Cod has long wait lists for available homes, and local businesses are challenged in hiring employees due to this low housing supply. This POAH/HAC project is a significant step toward meeting the critical need for adequate housing supply that will retain and attract a workforce as well as support youth, families, and seniors for an inclusive future for Brewster. Permanent year-round housing is key to sustaining the economy in Brewster and ensuring the town as a great community to live and work. Office of: Select Board Town Administrator Doc ID: 234538cd721f7ba3b8b7d1ec6fa8b3e6883589b0 Preservation of Affordable Housing (POAH) and Housing Assistance Corporation (HAC) responded to a Request for Proposals (RFP) issued by the Brewster Affordable Housing Trust (AHT) seeking a developer to design, permit, construct, and operate affordable rental housing at 0 Millstone Road, a property owned by the Town of Brewster. After a thorough review process, the Town voted to accept the proposal by POAH and HAC and designated them as developers on April 5, 2022. The Board appreciates the Applicant’s efforts to craft a project that aligns with the comparative criteria outlined in the RFP. The Applicants have shown a solid track record with developing similar affordable housing projects and committing to long-term ownership and management. The development prioritizes sustainable site development by creating a compact community, preserving a maximum amount of existing native landscape, and aiming for net zero energy. We believe that Brewster will benefit from the addition of high-quality rental units which are greatly needed in our Town. Therefore, we lend our support and urge you to approve this Low-Income Housing Tax Credit Project Eligibility Application. Thank you for your consideration. Very truly yours, David Whitney Select Board Chair Doc ID: 234538cd721f7ba3b8b7d1ec6fa8b3e6883589b0 CVEC | Electric Cooperative 23 H2 White’s Path, Suite 2 South Yarmouth, MA 02664 www.cvecinc.org Tel 508-619-7691 office@cvecinc.org To: CVEC Members and Participants: From: MMarasco, Executive Director Date: August 5, 2022 Re: ADMINISTRATIVE CORRECTION: CVEC Operational Adder- Consumer Price Index Annual Adjustment Per your Intergovernmental Net Metered Power Sales Agreement (“IGA”) , Exhibit C for CVEC Solar PV Rounds 3, 4 and 5 projects and/or Exhibit C of your Intergovernmental Net Metered Power Sales Agreement (“IGA” and also referred as the “PSA”) for Round 2 projects, CVEC shall increase the operational Adder by the Consumer Price Index for All Consumers (CPI-U) annually on the anniversary of the project Commercial Operation Date (COD). I have attached a copy of the Adder language for reference (Attachment C). 1- Please be advised that the Boston-Brockton-Nashua reference in Exhibit C is now referenced as the Boston-Cambridge Newton Index which is published on a bi-monthly schedule (July, September, November, January, March and May). The link to the Index is: All items in Boston-Cambridge-Newton, MA-NH, all urban consumers, not seasonally adjusted 2- During our FY 2022 audit, we discovered CVEC has been assessing the CPI-U at the beginning of each fiscal year, instead of on the COD. To effect the terms of the IGA, we will begin to assess projects in the groupings based on the COD beginning in Fiscal 2023. Commercial Operation Dates with corresponding CPI Publish Dates in Red Jun-Jul/ Aug-Sept/ Oct-Nov/ Dec-Jan/ Feb-Mar/ Apr-May The CPI is not yet published, so you will see the increase adder throughout the year, linked to the COD for your project (See Exhibit A). For your reference, I have attached our calculations. In all instances, CVEC appears to have undercharged for each project. If you have any comments or questions, please do not hesitate to contact me at 508-619-7691, or mmarasco@cvecinc.org . 2 Attachment A Schedule of Solar PV Commercial Operation Dates CVEC's PROJECTS as of 6.30.22 CVEC PV Round Type of Project Commercial Operation Date or Status as of 7.1.22 Eastham Landfill 1 NMC w OT 4.23.14 Edgartown Katama Farms Landfill 1 Cash out No OT 6.6.14 Edgartown Nunnepog Landfill 1 Cashout w OT 6.6.14 Tisbury Capped Landfill 1 Cash out w OT 7.29.14 Harwich Capped Landfill 1 Cash out w OT 8.1.14 Barnstable Landfill 1 & 2 1 Cash out No OT 9.15.14 Brewster Capped Landfill 1 Cash out No OT 9.15.14 Chatham Capped Landfill 1 Cash out No OT 9.29.14 West Tisbury Landfill 2 NMC w OT 1.5.15 Barnstable High School 2 BTM 10.8.14 West Villages School 2 BTM 10.8.14 Provincetown Transfer Station 2 BTM 12.15.14 DYRSD Mattacheese School 2 BTM 12.16.14 Barnstable Senior Center 2 BTM 12.2.14 DYRSD Wixon School 2 NMC w OT (seasonal) 12.8.14 DYRSD ME Small School 2 NMC w OT 2.27.15 DYRSD High Roof Mount 2 NMC w OT 3.16.15 DYRSD High School Ground Mount 2 NMC w OT 4.14.15 Barnstable Fire District 2 NMC w OT 4.21.15 Barnstable Cape Cod Gateway Airport 2 Cashout w OT 4.3.15 Orleans Capped Landfill 2 NMC w OT 5.15.15 Bourne Community Center 2 BTM 8.30.14 Chatham Police Station 2 BTM 8.30.14 Chatham Town Hall Annex 2 BTM 8.30.14 DYRSD Ezra Baker School 2 BTM 8.30.14 Chatham Fire Station 3 BTM 1.1.20 Eastham Library 3 BTM 1.1.20 Oak Bluffs Fire Station 3 BTM 1.1.20 Provincetown WTP 3 BTM 1.1.20 Yarmouth Fire Station #1 3 BTM 1.1.20 Yarmouth Fire Station #3 3 BTM 1.1.20 3 Provincetown VMCC 3 BTM 7.1.20 Sandwich Police Station 4 BTM 1.11.21 Monomoy RSD Harwich High School 4 BTM 3.12.21 Brewster Golf Course Park Lot 4 SAL 3.22.22 OB Elementary School 4 BTM 6.14.22 Harwich Cranberry Valley Golf Cart Barn 4 BTM 7.21.21 Harwich Cranberry Valley Golf GM & Cart 4 BTM 7.21.21 Brewster Driving Range 4 SAL 8.16.21 Attachment B CPI Calculations CPI for All Urban Consumers (CPI-U) As of 8.4.22 12-Month Percent Change Series Id: CUURS11ASA0 Not Seasonally Adjusted Series Title: All items in Boston-Cambridge-Newton, MA-NH, all urban consumers, not seasonally adjusted Area: Boston-Cambridge-Newton, MA-NH Item: All items Base Period: 1982-84=100 Years: 2014 to 2022 All items in Boston-Cambridge-Newton, MA-NH, all urban consumers, not seasonally adjusted Year Jan Mar May July Sept Nov 2010 2.8 2.5 2.7 1.3 -0.1 0.6 2011 1.1 2.0 2.7 3.4 3.7 2.9 2012 2.5 1.8 0.8 0.8 1.7 2 2013 1.7 1.5 1.4 1.9 1.0 0.9 2014 1.3 1.7 2.1 1.7 1.6 1.6 2015 0.6 0.8 0.6 0.7 0.3 0.8 2016 1.0 0.6 1.5 1.5 2.3 1.3 2017 3.0 2.5 2.1 2.2 2.7 2.9 2018 2.8 3.6 3.2 3.4 3.3 3.2 2019 2.5 2.1 2.3 2 1.1 2.1 2020 2.2 1.8 0.6 0.8 0.6 0.4 2021 0.5 1.3 3.2 4.3 4.0 5.3 2022 6.3 7.3 7.5 4 RECONCILIATIO N OF ADDER AS OF 7.31.22 Round 2 Member $.01 Adder Adder Adder Adder Adder Jan-15 0.011 May- 15 0.010 Sep-15 0.0100 3 2016 0.011 2016 0.010 Jan-16 0.010 May- 16 0.010 2016 0.010 2017 0.011 2017 0.011 2017 0.010 2017 0.010 2017 0.011 2018 0.011 2018 0.011 2018 0.011 2018 0.011 2018 0.011 2019 0.012 2019 0.011 2019 0.011 2019 0.011 2019 0.011 2020 0.012 2020 0.011 2020 0.011 2020 0.011 2020 0.011 2021 0.012 2021 0.011 2021 0.012 2021 0.011 2021 0.012 2022 0.013 2022 0.012 2022 0.013 2022 0.012 2022 Ptown Transfer 12.15.14 BarnH S 10.8.14 WTisb 1.5.15 CC Airport 4.3.15 BourCm t 8.30.14 Barn Sr Ctr 12.2.14 Barn Wvil 10.8.14 Orlean s Lndfl 5.15.15 ChatPol 8.30.14 ChatFire 8.30.14 FY 22 CVEC CHARGED $ 0.011 Over (under)chg to member $ (0.001) $ (0.001) $(0.002) $ (0.001) $ (0.000) R 2 Non Member .015 Jan-15 0.016 May-15 0.01509 Sep-15 0.0150 5 2016 0.016 Mar- 16 0.015 2016 0.015 2016 0.0153 9 2017 0.017 2017 0.015 2017 0.016 2017 0.0158 1 2018 0.017 2018 0.016 2018 0.016 2018 0.0163 3 2019 0.017 2019 0.016 2019 0.017 2019 0.0165 1 2020 0.018 2020 0.017 2020 0.017 2020 0.0166 1 2021 0.018 2021 0.017 2021 0.017 2021 0.0172 7 2022 0.019 2022 0.018 2022 0.018 2022 DYRSD Mattacheese 12.16.14 ME Small 2.27.15 DYHS Grd 4.14.15 Ezra Bkr 8.30.14 5 DYRSD Wixon 12.8.14 DYHS Rf 3.16.15 BFD 4.21.15 FY 22 CVEC CHARGED $ 0.017 Over (under)chg to member $ (0.002) $ (0.001) $(0.001) $ (0.001) ROUND 3 MEMBER .01 Jan-21 0.01005 Jul-21 0.0104 3 2022 0.01068 3 2022 Chatham Fire 1.1.20 PT VMCC 7.1.20 Eastham Library 1.1.20 OB Fire 1.1.20 Ptown WTP 1.1.20 Yarm Fire #1 1.1.20 Yarm Firre #3 1.1.20 FY 22 CVEC CHARGED $ 0.005 Over (under)chg to member $ (0.005) $ (0.005) ROUND 4 MEMBER .005 R4 NON MEMBE R .01 Jan-21 0.005 Mar-21 2022 0.005 Jul-22 0.005 2022 Sandwich Police 1.11.21 Harw Cran Glf 7.21.21 Monomo y FY 22 CVEC CHARGED $ 0.005 Over (under)chg to member $ (0.000) $ - R5 MEMBER $.0075 6 Exhibit C Excerpt from Intergovernmental Net Powe Sales Agreements elder services of Cape Cod and the Islands August 3, 2022 Town of Brewster Conor Kenny 2198 Main Street Brewster, MA 02631 Dear Mr. Kenny: Enclosed please find the meal statistics for the 3rd and 4th Quarter of FY22. If you have any questions, please feel free to contact me at 508-394-4630 ext.105. Thank you for your continued support for the Nutrition Program at Elder Services. Sincerely, "glioko s a_ • Judy Sokoloski, Chief Financial Officer 68 Route 134, South Dennis, MA 02660 ph, 502.394.4630 fx, 502.394.37112 www.escci.org access / service / advocacy Brewster Nutrition Program Second Half of FY 2022 Average Cost 13.51 per meal January 1, 2022 to June 30, 2022 Home Reimbursement State, Delivered Congregate Total from Federal, & Meals Meals Meal Town of E.S.C.C.I. Served Served Cost Brewster Cost January 671 $ 9,065.21 758.34 $ 8,306.87 February 770 $ 10,402.70 758.34 $ 9,644.36 March 747 $ 10,091.97 758.34 $ 9,333.63 April 632 $ 8,538.32 758.34 $ 7,779.98 May 722 $ 9,754.22 758.34 $ 8,995.88 June 714 $ 9,646.14 758.30 $ 8,887.84 Total 4256 0 $ 57,498.56 $ 4,550.00 $ 52,948.56 Tuesday, August 23rd 11 am – 5 pm Brewster Police Department 631 Harwich Rd Complimentary movie pass for all donors!! *******Appointments are required. To make an appointment, please visit our website listed below. Archive d: Thursday, August 11, 2022 11:06:51 AM From: Lynn St. Cyr Se nt: Thu, 11 Aug 2022 13:41:35 +0000Authentication To: Erika Mawn; Conor Kenny Cc: Jonathon Idman Subje ct: Vesper Pond Neighborhood Road Betterment Petition Case No. 2022-04 Se ns itivity: Normal Good morni ng, At their meeti ng on August 10, 2022, the Planning Board vote d (5-0) to endorse the peti tioners’ pri vate road betterment plan f or the Vesper Pond Neighborhood e ntitl e d “Vespers Pond Drive Plain View, Si te Pl an-Conce pt, Showi ng Proposed Improvements to Roadways”, consi sting of sheets 1 and 2, pre pare d by J.M. O’Reilly & Associates, Inc. dated 6/13/2022 , upon the conditi on that the peti tioners’ project enginee r ul timately provide a ce rti fication to the town that the use ful l i fe of the proposed repairs is at least 15 ye ars consiste nt with the re qui rements of §157-20B of the Brewster Town Code . Thank you, Lynn Lynn St. Cyr Senior Department As s is tant, Planning Department Town of Brews ter 2198 Main Street, Brews ter, MA 02631 T: 508-896-3701 x1233 Beginning March 21st, Brewster Town Offices will be open to the public Monday through Thursday from 8:30am t o 4:00pm, and by appointment on Friday s. For the latest updates on Town services, please visit www.brewster-ma.gov. 8/4/2022 Ms. Donna Kalinick Assistant Town Administrator Brewster Town Hall 2198 Main Street Brewster, MA 02631 Dear Ms. Kalinick, Barnstable Weights and Measures hired a new Deputy inspector as of November 5, 2021; we have done our best to accomplish the weights and measures duties in Brewster this quarter. The new inspector has done well with many months of training and we are confident he will learn the inspectional standards that Barnstable Weights and Measures have prided ourselves for many years. Enclosed is the 2nd quarter report from April 1 to June 30, 2022, detailing all Weights & Measures activity within the Town of Brewster. 28 Annual inspections were conducted including the Town Transfer Station scale, fish market and two gas stations. Price inspections at two location resulted in two violations for incorrect accuracy in pricing. Due to re-organization we moved our operation from the office we have worked for over 20 years in May 2021, currently we have limited space and are doing the best we can to support our program. We purchased tablets for the staff to enhance remote tasks and move to a paperless initiative for emailing invoices to businesses. We were moved to Inspectional Services Department from the Licensing Department July 1, 2021. On behalf of the staff at Barnstable Weights and Measures we look forward to continuous service of weights and measures duties in Brewster and thank you for your support in the mission for providing equity in the marketplace. Please note that I will be retiring August 11, 2022- a replacement should be in place soon. It has been a pleasure to serve the Town of Brewster and its citizens. Please feel free to contact Interim Sealer Kevin Friel at 508-294-3657 or kevin.friel@town.barnstable.ma.us Sincerely, Jane Zulkiewicz Town of Barnstable Weights and Measures Program Manager/Town Sealer 367 Main Street Town of Barnstable Inspectional Services Department Brian Florence-Director of Inspectional Services Jane Zulkiewicz-Town Sealer Weights and Measures Program 367 Main Street Hyannis, MA 02601 Office: 508-862-4671 Brewster Adj Seal Not Sealed Cond Sealing Fees Reinp Fees Device Fines PV Fines IP Fines PK.CH. Fines VFH Safety C.C. Fines Scales A Cap Over 10,000 lbs 1 1 275 B 5,000 - 10,000 lbs C 100 - 5,000 lbs 1 2 1 170 100 D Under 100 lbs 1 4 220 E Under 10 lbs Balances Weights Avordupois Metric Troy Apothecary Automatic Meters, Inlet 1" or less Liquid Gasoline 20 1100 Measuring Oil, Grease Vehicle Tank Meters Bulk Storage Meters Other Taximeters Automatic Leather Measuring Measuring Wire/Cordage Cloth Measuring Reverse Vending Linear Yardsticks Measures Tapes Scan Scan - Above 98%2 190 200 Scan - Below 98% Complaints Pkg. Check UPC IP not Fined Totals 2 29 2 1955 100 200 Fees:$2,055.00 Fines:$200.00 Total:$2,255.00 367 Main Street Town of Barnstable Weights and Measures Program From 4/1/2022 to 6/30/2022 Office: 508-862-4671 Fax: 508-778-2412Hyannis, MA 02601 www.town.barnstable.ma.us 7/22/2022 10:42:44 AM Categories for Barnstable Quarterly Reports top row Adj Any adjustments/ calibrations to bring device in tolerance Seal Device has been sealed for that calendar year Not Sealed Device has not met compliance at time of insp; may need repair Cond Condemned device-does not meet standards for compliance Sealing Fees Dollars brought in for specific category of devices Reinp Fees Charges if device once sealed; needed repair and re-sealing Device Fines Charges if device has been found to be in use unsealed & not tested PV Fines Price Verification (Scanners) Violations IP Fines Item Price Violations mainly pricing at grocery/food stores PK. CH Fines Package Checking (Net Weight inspections) Violations VFH Safety Vehicle For Hire Safety inspections fees C.C. Fines Customer Complaint violations –this option has been disabled Side Column categories Complaints How many complaint weights and measures has investigated Pkg. Check How many individual packages were inspected for net weight UPC Unit Price Code inspections per item IP not fine Pricing inspection conducted resulting in compliance NAV $ (000) Target Allocation Range Actual Allocation % Month FY '23 Calendar YTD 1 Year 3 Year 5 Year 10 Year Since Inception GLOBAL EQUITY 36,550,135 33 - 43% 38.3% 7.00 7.00 -14.79 -10.90 8.63 7.78 9.71 6.48 CORE FIXED INCOME 13,715,374 12 - 18% 14.4% 2.78 2.78 -11.08 -11.02 0.83 2.46 3.02 6.75 VALUE ADDED FIXED INCOME *6,335,447 5 - 11% 6.6% 1.74 1.74 -5.79 -1.96 4.00 4.42 4.72 7.45 PRIVATE EQUITY *16,900,072 12 - 18% 17.7% -0.76 -0.76 0.77 26.49 31.78 26.78 22.37 16.28 REAL ESTATE *10,132,840 7 - 13% 10.6% 1.16 1.16 9.97 25.63 14.35 11.59 11.46 7.28 TIMBERLAND *2,904,490 1 - 7% 3.0% 0.44 0.44 4.84 12.18 5.94 5.40 6.41 8.19 PORTFOLIO COMPLETION STRATEGIES *8,024,205 7 - 13% 8.4% 0.83 0.83 -1.58 0.09 2.94 3.51 4.61 4.21 OVERLAY 780,915 0.0% 0.8% 2.58 2.58 -9.54 -8.47 4.88 3.48 4.39 TOTAL CORE 95,394,039 100% 100% 3.21 3.21 -7.38 -0.58 9.97 8.89 9.41 9.40 3.36 3.36 -6.22 -0.78 9.44 8.54 8.75 9.72 TOTAL CORE BENCHMARK (using private equity) 2 3.55 3.55 -5.76 -2.23 7.13 6.95 7.66 9.41 PARTICIPANTS CASH 236,660 0.12 0.12 0.31 0.34 0.60 1.17 0.75 3.44 TEACHERS' AND EMPLOYEES' CASH 150,607 0.13 0.13 0.33 0.35 0.60 1.16 0.75 2.30 TOTAL FUND 95,781,306 3.20 3.20 -7.36 -0.58 9.94 8.86 9.38 9.44 PENSION RESERVES INVESTMENT TRUST * Certain Value-Added Fixed Income investments, Private Equity, certain Real Estate investments, Timberland, and certain Portfolio Completion Strategy investments are valued only at calendar quarter ends (March 31, June 30, September 30, and December 31). Periods Ending July 31, 2022* RATES OF RETURN (GROSS OF FEES) SUMMARY OF PLAN PERFORMANCE IMPLEMENTATION BENCHMARK (using short term private equity benchmark) 1 3 mapension.com | 84 State Street, Suite 250, Boston, MA 02109 | (617) 946-8401 PRIM Board Quarterly Update Second Quarter 2022 PRIM Executive Director and Chief Investment Officer Michael G. Trotsky, CFA provided the following information to the PRIM Board at its August 17, 2022, meeting: Executive Director and Chief Investment Officer Report PRIM’s internally-developed investment tools have allowed us to construct a portfolio that performs well in both strong and weak markets, and the heightened volatility of the markets over the last two fiscal years has provided an extraordinary test. Last year, in the strong markets of fiscal year 2021, the PRIT Fund recorded its best performance in PRIM’s entire history with a return of 30% (29.5%, net) and was at the top of our peer group. The Fund also outperformed its benchmark by a record-setting 8.9%. This year, in fiscal year 2022 (FY 2022), during the weakest market since the Global Financial Crisis (GFC) more than thirteen years ago, the PRIT Fund also performed very strongly and was down only 3% (-3.4%, net), outperforming broad market indices by a wide margin and its benchmark by 1.5% (net). We believe the PRIT Fund results for FY 2022 will similarly rank PRIM at the top of the peer group. Performing strongly in both up and down markets is the hallmark of a well-constructed portfolio with proven, skillful managers. The challenges during the fiscal year were unusual and unexpected. Continuing COVID flare-ups with new variants worldwide, rising interest rates, inflation at multi-decade highs, the Russian invasion of Ukraine, supply chain disruptions, food and energy shortages, labor constraints, and economies worldwide that, at best, are teetering on the edge of recession, provided a backdrop too much for markets to bear. For the one-year period ending in June of 2022, U.S. stocks were down 10.6%, developed international stocks were down 17.7%, and emerging markets stocks were down 25.2%, while diversified bonds were down 10.3%. A 60%/40% mix of global stocks and bonds was down 13.5% in FY 2022. The PRIT Fund return of -3.0% (-3.4%, net) for FY 2022 is a strong result in a weak market. We should expect market declines and economic cycles to impact the PRIT Fund periodically, and we remain pleased with the resiliency of the fund and its performance over all time periods and throughout several different market environments. The PRIT Fund’s trailing 3-, 5-, and 10-year returns remain strong and consistently above benchmarks, and above the actuarial rate of return. Mass PRIM Quarterly Update – Q2 2022 2 We have recently described the current investment environment as requiring “all hands on deck”; we have asked each team to examine every strategy in the portfolio and to increase our communications with each manager. We have assembled a group of highly trained and talented professionals and we are extremely proud that they are attentive to every detail in the portfolio. We believe market downturns, while painful, also create opportunities to improve the portfolio and we continue to identify compelling new investment opportunities. In fact, our deployment of $6.9 billion of capital to new ideas in FY 2022 was a 58 percent increase over the prior year. Additionally, during times of increased volatility, we adhere to our monthly rebalancing discipline, which enables us to redeploy capital to areas hit hardest, while maintaining our commitment to staying within our long-term strategic allocation, which we believe has and will continue to serve us well. Operationally, even while navigating the difficult investment environment, we had an extremely productive year. We hired and onboarded eleven new full-time employees, an increase from seven the prior year, and eight are diverse; promoted four of our highest-performing staff members (five last year), and all are female; and sponsored ten interns, all of whom are diverse. PRIM also became a founding signatory to the new CFA Institute Diversity, Equity, and Inclusion (DEI) Code for the Investment Profession. We successfully launched the FUTURE Initiative, a plan to increase the diversity of PRIM’s investment managers and vendors to at least 20% by increasing access for minorities, women, disabled investment managers, and business partners. We are proud of our fast progress. PRIM invested approximately $3.4 billion with diverse managers over five asset classes during the fiscal year. Additionally, PRIM committed $1 billion to a new Emerging-Diverse Manager Program utilizing five new expert advisors, and more than $200 million has already been deployed. The PRIT Fund currently invests more than $7.7 billion, or more than 8% of the PRIT Fund with diverse investment managers. PRIM was ranked seventh among the largest 200 funds in the U.S. for assets managed by diverse managers, far above our rank in size. On Environmental, Social and Governance (ESG) issues, we began work on creating the structure and charter of the new and unique ESG advisory committee. This new ESG Committee will advise the Board on ESG-related matters. PRIM voted 11,369 proxy ballots aligned with PRIM’s progressive proxy voting guidelines on areas such as board diversity requirements, over-boarded directors, gender pay gaps, labor and human rights, and executive compensation, and adopted a new proxy voting guideline to vote against all directors at companies targeted by the Climate Action 100+. PRIM continues to support the MIT Sloan School of Management’s Aggregate Confusion Project (ACP) as its first founding member. The goal of ACP is to develop tools to address inconsistencies in the measurement of ESG data, which has become widely recognized as an obstacle in ESG investing. PRIM was ahead of the curve on this, and we expect to launch strategies based on the advancements over the course of the next year. The project also welcomed four additional new members: MFS Investment Management, AQR Capital Management, Qontigo, and Asset Management One. These members represent a range of geographic and professional perspectives in the investment world. And last, we launched a new series of educational seminars during the year, 13 in total, on subjects including: PRIT Fund Leverage Finance Options, Public/Private Crossover Funds, Venture Capital Investing, ESG Landscape, Climate Finance, Cash Transaction Processes and Procedures, Cyber Security, Private Equity Replication, a primer on the Blockchain Ecosystem, a primer on Insider Trading, and a training on external communications protocols. These seminars were provided to PRIM Board and Committee members, staff, and clients. The list of non-investment projects was longer than usual during the fiscal year and many projects were unexpected and unavoidable; these diversions of resources came at a time when the markets were exceedingly turbulent. For example, we spent approximately six weeks providing technical assistance to Mass PRIM Quarterly Update – Q2 2022 3 the Legislature, the Governor, and the Treasurer’s team in support of the newly passed Russian divestment law. Other resource intensive and unexpected projects include a PERAC Audit, a State Auditor audit, a comprehensive IT security review in light of the recent global uptick in nefarious activities, support of the Attorney General’s lawsuit against Exxon Mobile, support of a securities class action lawsuit on foreign exchange trading, and support and response to an unprecedented level of media requests and public information requests for matters related to our investment program, proxy voting policies, diversity, inclusion and ESG-related matters. The focus and efforts of our team were nothing short of remarkable under the unique circumstances of the year. We must all realize that PRIM is currently resource constrained; we will continue to recruit talent and grow the team as quickly as possible, but that is no small feat in today’s employment environment. We are proud of how our staff responded during crisis after crisis, and how we overcame the challenges to deliver not only strong investment performance in a difficult environment, but also extraordinary non- investment innovation and responsiveness. We are thankful to the entire PRIM staff and to our Board and committee members, for their support, dedication, and hard work over the past year. PRIT Fund Performance The PRIT Fund was down 3.0% (-3.4% net) for the fiscal year ended June 30, 2022, outperforming the benchmark by 1.5% net of fees. All seven major asset classes either outperformed or were in line with their benchmarks. Assets under management at year end were $92.4 billion and net outflows were $30 million. The PRIT Fund’s trailing 3-, 5-, and 10-year returns remain strong, above benchmark, and above the Actuarial Rate of Return, which is currently 7.00%. Risk The Sharpe Ratio for the PRIT Fund, a standard measure of risk adjusted returns, has been consistently higher than a passive 60/40 mix of global stocks and bonds for all time periods. This, combined with our consistent outperformance, is an indication that the PRIT Fund is consistently delivering higher returns and lower risk than the popular diversified portfolio benchmark. The PRIT Fund’s overall return, manager selection, asset allocation, and diversification are achieved in a risk efficient manner. (The rest of this page was intentionally left blank.) Mass PRIM Quarterly Update – Q2 2022 4 Total PRIT Fund Returns Annualized Returns as of June 30, 2022 (Gross of Fees) Source: BNY Mellon. Total Core Benchmark includes private equity benchmark. PRIT Asset Class Performance Summary One Year ended June 30, 2022 (Gross of Fees) Source: BNY Mellon. Totals may not add due to rounding. *Benchmark is actual performance. -3.0% 8.9%8.6%9.2% -4.9% 6.0%6.5%7.4% 1.9% 2.9%2.0%1.8% -5.0% 0.0% 5.0% 10.0% 1 Year 3 Year 5 Year 10 Year Re t u r n s Total Fund Return Total Core Benchmark Value Added 27 . 3 % 25 . 5 % 11 . 4 % -0. 8 % -3. 0 % -11 . 5 % -16 . 1 % 27 . 3 % 18 . 9 % 11 . 8 % -1. 4 % -2. 4 % -11 . 6 % -16 . 1 % 0. 0 % 6. 5 % -0. 5 % 0. 6 % -0. 6 % 0. 1 % -0. 1 % -30.0% -20.0% -10.0% 0.0% 10.0% 20.0% 30.0% 40.0% Private Equity* Real Estate Timberland Portfolio Completion Strategies Value Added Fixed Income Core Fixed Income Global Equity Re t u r n s Asset Class Benchmark Value Added Mass PRIM Quarterly Update – Q2 2022 5 PRIT Fund Annualized Returns By Asset Class (June 30, 2022 - Gross of Fees) 1 Year 3 Year 5 Year 10 Year PRIVATE EQUITY 27.3% PRIVATE EQUITY 31.9% PRIVATE EQUITY 27.1% PRIVATE EQUITY 22.4% REAL ESTATE 25.5% REAL ESTATE 14.1% REAL ESTATE 11.5% REAL ESTATE 11.5% TIMBER 11.4% GLOBAL EQUITY 6.3% GLOBAL EQUITY 7.0% GLOBAL EQUITY 9.1% PCS (0.8%) TIMBER 5.8% TIMBER 5.4% TIMBER 6.4% VALUE-ADDED FIXED INCOME (3.0%) VALUE-ADDED FIXED INCOME 3.6% VALUE-ADDED FIXED INCOME 4.2% VALUE-ADDED FIXED INCOME 4.7% CORE FIXED INCOME (11.5%) PCS 2.9% PCS 3.5% PCS 4.6% GLOBAL EQUITY (16.1%) CORE FIXED INCOME 0.0% CORE FIXED INCOME 1.9% CORE FIXED INCOME 2.9% Source: BNY Mellon. Returns as of June 30, 2022 Recent Recognition PRIM’s Private Equity Portfolio was ranked #3 among 176 U.S. public pension funds based on 10-year performance by the American Investment Council’s Public Pension Study. PRIM is the only fund that has been in the top five every year the study has been conducted, including #1 rankings in 2019, 2018, 2015, and 2013. PRIM was nominated as a finalist in the Institutional Investor 5th Annual Allocator’s Choice Award in the “Partnership of the Year” category for the MIT Sloan Sustainability Initiative’s Aggregate Confusion Project, along with MIT, MFS Investment Management, AQR Capital Management, and Asset Management One for “working to reduce the level of noise in ESG measurement by improving data available to managers and allocators.” In June, PRIM was awarded the Government Finance Officer Association’s Certificate of Achievement for Excellence in Financial Reporting for the 17th consecutive year. PRIM Board Actions Public Markets Developed International Value Equity – Manager Recommendations: Columbia, Causeway, and Pzena The PRIM Board approved initial allocations of up to $450 million to Columbia Threadneedle Investments (Columbia); $300 million to Causeway Capital Management (Causeway); and $250 million to Pzena Investment Management (Pzena) to provide active investment management services for a World ex-US Value equity mandate. Mass PRIM Quarterly Update – Q2 2022 6 Portfolio Completion Strategies Follow-on Investment Recommendation: JEN 8 LP The PRIM Board approved an initial allocation of up to $125 million to JEN 8 LP. PRIM has invested in three prior JEN Partners funds since 2015. JEN is a land-oriented residential real estate manager that makes short duration investments in select submarkets across the U.S. Private Equity Follow-on Investment Recommendation: TowerBrook Investors VI, L.P. The PRIM Board approved a commitment of up to $200 million to TowerBrook Investors VI, L.P. (“TCP VI”). PRIM has invested in four prior TowerBrook Capital Partners funds since 2008. TowerBrook invests in businesses that are characterized by complexity but have attractive growth prospects in partnership with highly capable management teams headquartered in North America and Western Europe. TowerBrook invests across multiple industries, and core sectors include healthcare, consumer & distribution, financial services, technology, media & services, and industrials. Real Estate Real Estate Appraisal Request for Proposals (RFP) Recommendation The PRIM Board approved that the Altus Group’s engagement for private real estate appraisal services be extended for three years. New Co-Investment Recommendation: Berkshire Co-Investment The PRIM Board approved Up to $300 million investment in the Project Journey Co-Investment Opportunity (the “Co- Investment Portfolio”), subject to satisfactory completion of due diligence. Finance and Administration ESG Committee Charter Recommendation The PRIM Board adopted the amended PRIM Board Governance Manual, which includes the Draft ESG Committee Charter and the amended Administration and Audit Committee Charter to reflect the corresponding changes in proxy voting policy responsibilities. The Client Services team will continue to meet with the retirement boards of PRIM’s member retirement systems throughout the year. To schedule a visit, please contact Francesco at fdaniele@mapension.com, Laura at lstrickland@mapension.com, Emily at egreen@mapension.com, or call 617-946-8401. We look forward to seeing you soon. IMassPRiM Pension Reserves Investment Management Board 84 State Street, Suite 250 Deborah B. Goldberg, Treasurer and Receiver General, Chair Boston, Massachusetts 02109 Michael G. Trotsky, CFA, Executive Director and Chief Investment Officer Town of Brewster State Retirees Benefits Trust Fund July 01, 2022 to July 31, 2022 Your beginning net asset value for the period was: Your change in investment value for the period was: Your exchanges from (to) the Cash Fund for the period were: Your ending net asset value for the period was: Month To Date 3,294,393.09 107,622.60 0.00 3,402,015.69 Net Change in Investment Value represents the net change through investment activities as follows: Gross Investment Income: 6,342.34 Less Management Fees: (620.41) Net Investment Income: 5,721.93 Net Fund Unrealized Gains/Losses: 100,615.95 Net Fund Realized Gains/Losses: 1,284.72 Net Change in Investment Value as Above: 107,622.60 Fiscal Year To Date Calendar Year To Date 3,294,393.09 107,622.60 0.00 3,691,196.18 (289,180.49) 0.00 3,402,015.69 3,402,015.69 6,342.34 (620.41) 52,119.52 (10,23 8.14) 5,721.93 41,881.38 100,615.95 1,284.72 (352,726.21) 21,664.34 107,622.60 (289,180.49) As of July 31, 2022 the net asset value of your investment in the SRBT Fund was: If you have any questions regarding your statement, please contact the Client Services team at clientservice@mapension.com. A detailed statement of your account is attached to this summary sheet. $3,402,015.69 ilMassPRIM Pension Reserves Investment Management Board 84 State Street, Suite 250 Deborah B. Goldberg, Treasurer and Receiver General, Chair Boston, Massachusetts 02109 Michael G. Trotsky, CFA, Executive Director and Chief Investment Officer Town of Brewster Cash Investment July 01, 2022 to July 31, 2022 Your beginning net asset value for the period was: Your investment income for the period was: Your total contributions for the period were: Your total redemptions for the period were: Your total exchanges for the period were: Your state appropriations for the period were: Your ending net asset value for the period was: Month To Date 0.00 0.00 0.00 0.00 0.00 0.00 Fiscal Year To Date Calendar Year To Date 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 As of July 31, 2022 the net asset value of your investment in the Cash Fund was: If you have any questions regarding your statement, please contact the Client Services team at clientservice@mapension.com. A detailed statement of your account is attached to this summary sheet. $0.00 IMassPRI M Pension Reserves Investment Management Board 84 State Street, Suite 250 Deborah B. Goldberg, Treasurer and Receiver General, Chair Boston, Massachusetts 02109 Michael G. Trotsky, CFA, Executive Director and Chief Investment Officer PHTF90200002 Commonwealth Of Massachusetts Town of Brewster Investment Detail 7/31/2022 Investments Units Of Participation Cost Price Market Value Unrealized Gain/Loss 13,310.802 HCST OPEB MASTER TRUST 3,237,313.74 255.5831 3,402,015.69 164, 701.95 Total lnvestment: 3,237,313.74 3, 402, 015.69 164, 701.9 5 IMassPRIM Pension Reserves Investment Management Board 84 State Street, Suite 250 Deborah B. Goldberg, Treasurer and Receiver General, Chair Boston, Massachusetts 02109 Michael G. Trotsky, CFA, Executive Director and Chief Investment Officer PHTF90200002 Commonwealth Of Massachusetts NET ASSETS - BEGINNING OF PERIOD DISBURSEMENTS: CASH FUND EXCHANGES RECEIPTS: CONTRIBUTIONS: PARTICIPANTS INVESTMENT INCOME: UNREALIZED GAIN/LOSS-INVESTMENT MASTER TRUST ALLOCATED EXPENSES MASTER TRUST CHANGE IN REALIZED G/L MASTER TRUST INVESTMENT INCOME MT ALL INVESTMENT MANAGER FEES UNIT EXCHANGES Town of Brewster Statement of Change In Net Assets 07/31/2022 Total Receipts Total Disbursements: Net Assets - End of Period: Current Period 7/1/2022 7/31/2022 3,294,393.09 Fiscal Year Year To Date 7/1/2022 7/31/2022 1/1/2022 7/31/2022 3,294,393.09 3,691,196.18 0.00 0.00 0.00 0.00 0.00 0.00 100,615.95 100,615.95 -352,726.21 -125.48 -125.48 -1,388.09 1,284.72 6,342.34 1,284.72 21,664.34 6,342.34 52,119.52 -494.93 -494.93 -8,850.05 0.00 0.00 0.00 107,622.60 107,622.60 -289,180.49 0.00 0.00 0.00 3,402,015.69 3,402,015.69 3,402,015.69 STATEMENT EXPLANATION Below you will find a description of each item posted to your statement. CAPITAL ACCOUNT Summary of Account Activity: Your beginning net asset value for the period: Your change in investment value for the period: Your total exchanges from (to) cash fund: Your ending net asset value for the period: Gross investment income: Management fees: Net investment income: Net fund unrealized gains/losses: Net fund realized gains/losses: CASH FUND Your beginning net asset value for the period: Your investment income for the period: Your total contributions for the period: Your total redemptions for the period: Your ending net asset value for the period: A summary statement produced for your investment in the State Retiree Benefits Trust Fund (SRBTF) includes both month -to - date and fiscal year-to-date information. This statement is also furnished to the Public Employee Retirement Administration Commission (PERAC). The total balance of your investment as of the opening date of the statement period. The total increase or decrease in your investment includes net investment income, realized gains or losses, and unrealized gains or losses. Movement of funds occurring on the first business day of each month between your Cash Fund and Capital Account (SRBTF). The total balance of your investment as of the closing date of the statement period. Represents your allocable share of the SRBTF's income associated with securities and other investments (i.e. real estate), except for realized and unrealized gains or losses. It is principally interest, dividends, real estate income, and private equity income. Represents your allocable share of the SRBTF's expenses related to PRIM's investment advisors, consultants, custodian and operations expenses. Represents your allocable share of the SRBTF's gross investment income, less Management Fees. Represents your allocable share of the SRBTF's increase or decrease in value, attributed to a change in value of securities or other investments held in the PRIT Fund, relative to original cost. These gains or losses are "unrealized" because the investments have not yet been sold. Represents your allocable share of the SRBTF's increase or decrease in value attributed to the PRIT Fund's sale of securities or other investments (i.e. real estate property). Whether you "realize" a gain or loss depends upon the price at which the investment was sold in relation to its original purchase price. The total balance of your investment as of the opening date of the statement period. Interest earned for the period. Sum of all funds (i.e. wires and/or checks) sent into your SRBTF account during the statement period. Cash contributed any day during the month except the first business day will remain in your Cash Fund until the first business day of the following month, when it will then be exchanged into the General Allocation Account (SRBTF). Sum of all funds sent by wire from the PRIT Fund's custodian bank to your government entity during the statement period. A redemption made be made at any time throughout the month as long as your Cash Fund balance equals or exceeds the amount you wish to redeem. The total balance of your investment as of the closing date of the statement period. If you have any questions regarding your statement, please contact the Client Services team at clientservice@mapension.com. 4 August 2022 Mr. David Whitney, Chair Town of Brewster Select Board 2198 Main Street Brewster, MA 02631 Dear Mr. Whitney: The intent of this letter is to notify the Town of Brewster Select Board that the Brewster Conservation Trust’s Bay Property Planning Committee (BPPC) representative, Debra Johnson has requested to step down from the committee. As such, the Board of Trustees of the Brewster Conservation Trust have appointed Steve McKenna to represent the Trust as the new non-voting representative on the BPCC. For BPCC communication purposes only here is Steve’s contact information: Steve McKenna 757 Slough Road Brewster, MA 02631 Cell: 508-364-4784 stephen.mckenna@state.ma.us In addition, both Tino Kamarck and myself will continue to serve as Alternate Representatives, to substitute for the designated representative if he is unable to attend a meeting. Please let me know if you need any additional information. On behalf of the Trust, thank you again for the opportunity to participate in this exciting process. Respectfully, Amy Henderson Executive Director Cc: Peter Lombardi FINAL Select Bd Appt Policy; version Oct. 28 Appendix C SELECT BOARD COMMITTEE APPLICATION SCREENING FORM Applicant Name Requested Committee 1. TOWN CLERK REVIEW a. Applicant is a registered Brewster voter: Yes No b. Date confirmed 2. SELECT BOARD LIAISON RECOMMENDATION TO SELECT BOARD a. Select Board Liaison Applicant Interview: i. Interviewer name (Select Board Liaison): ii. Interview date: b. Select Board Liaison Consultation with Committee Chair: iii. Committee Chair name: iv. Consultation date: v. Did Committee Chair also interview applicant? Yes No c. Was at least 1 Brewster reference contacted: Yes No N/A d. Select Board Liaison Recommendation: i. Recommend appointment. ii. Recommend appointment to other committee that is a better fit for applicant qualifications. iii. Recommend holding application for future opening. iv. Not recommended. 3. SELECT BOARD ACTION a. At a Select Board meeting held , the Applicant was appointed to for a term ending year term. 4. NOTIFICATION OF APPOINTEE AND TOWN CLERK a. Date notification of appointment sent to appointee and Town Clerk: FINAL Select Bd Appt Policy; version Oct. 28 Appendix B Town of Brewster SELECT BOARD COMMITTEE APPOINTMENT APPLICATION APPLICANT DIRECTIONS: Thank you for your interest in serving Brewster. The Town aims to match applicants with committee service best aligned to your skills and interests as well as the committee’s needs. The Town may consider the information in this application, any supplemental information, and any other publicly available information. An appointment to any committee, board or commission is at the discretion of the Select Board. Please complete this form online, or on paper, and submit a résumé if desired to Erika Mawn, Town Administrator’s Executive Assistant: o Email: EMawn@Brewster-MA.gov o Mail: Erika Mawn, 2198 Main St., Brewster, MA 02631, or o In person: Town Administrator’s Office or drop-box outside Town Hall. After your application materials are received, you’ll be contacted regarding next steps. Vacancies will be filled by applicants deemed best qualified to serve in a particular capacity, which discretion lies solely with the appointing authority. Submitting this form does not guarantee appointment. 1. Applicant name: 2. Address: 3. Phone Numbers: Home: C 4. Email: 5. This is an application for: Full member status Alternate status 6. Are you a full-time Brewster resident? Yes No 7. Years you’ve lived in Brewster: 8. Are you registered to vote in Brewster? Yes No 9. Committees you are interested in serving on in order of preference: a. b. c. NOTE: You may attach a résumé or CV instead of completing items 10-14. FINAL Select Bd Appt Policy; version Oct. 28 10. EDUCATION. List schools attended, degrees/diplomas/certificates received, and date of completion. Name of School Degree/Diplomas Certificates Date of Completion 11. OCCUPATION: ______________________________________________________ Active Retired Not currently working 12. EMPLOYMENT EXPERIENCE. List employers, job titles and dates of employment for at least previous 3 years. Name of Employer Job Title Dates of Employment 13. GOVERNMENT POSITIONS. List any Town of Brewster or other government volunteer, elected, or appointed positions you now hold or have held. 14. COMMUNITY ACTIVITIES. List all civic, non-profit, or other organizations that you belong to or have belonged to in the previous 5 years: a. Organizations and dates: 15. GOALS: Please explain why you’d like to serve on a particular committee. 16. EXPERIENCE & SKILLS: Please list any experience, achievements, skills, or interests you have that would assist you to serve effectively on the committee you wish to serve on. 17. TOWN EMPLOYMENT: Are you or any member of your immediate family employed by or receiving financial consideration from the Town of Brewster? Yes No 18. CONFLICTS OF INTEREST. Do any of your activities or relationships present the possibility or probability of a conflict of interest if you are appointed?(Does not automatically disqualify but may need to be disclosed) Yes No 19. LOCAL REFERENCES: Please provide the names and contact information for references (Brewster residents preferred): 20. ADDITIONAL INFORMATION. Please add any additional information you’d like. a. Name: Addr Pho Ema Relationship to you: b. Name: Addre Phone Email: Relationship to you: FINAL Select Bd Appt Policy; version Oct. 28 20. SIGNATURE. By signing below, you state that you understand and agree. My completion of this form does not guarantee my appointment and my application will be kept on file for two (2) years. If appointed to a position, I will be considered a Municipal Employee under MGL Ch. 268A and will be subject to: Massachusetts Conflict of Interest Law, MGL Ch. 268A; Massachusetts Financial Disclosure Law, MGL Ch. 268B; Massachusetts Open Meeting Law, MGL Ch. 30A, Sections 18-25, and the implementing regulations, 940 CMR 29.00; Massachusetts Public Records Law, MGL Ch. 66, and the implementing regulations, 950 CMR 32.00; Massachusetts Campaign Finance Law, MGL Ch. 55; and Brewster Charter, when in force, and Town bylaws, and all other applicable federal, state, and local laws or regulations. If appointed, I must be sworn in by the Town Clerk before serving, and I will complete State Conflict of Interest training after appointment, as well as any other certifications required by law. When submitted, I understand that this form becomes a public document. Signature: Date: Jill Beardsley, MA, CAGS, is the co-owner of Case Management Professionals, a geriatric care management agency providing compassionate support to elders on Cape Cod and their families. She has over 30 years experience in case management and administration. This includes founding Community Support Associates, Inc. in 1993, an agency which provides residential, case management, and outreach services to adults with disabilities, of which she is still a principal. She has coordinated facility-based and community services for individuals with stroke, aphasia, dementia, and traumatic brain injury. Jill is a licensed rehabilitation counselor in the state of Massachusetts and is a member of the Aging Life Care Association. She is also a member of the Board of Trustees for the Cape Symphony, and the Board of Mission for The Federated Church of Orleans. Jill has lived in Brewster since 1992.