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Home My Public Portal About000_000_20150423Agenda AGENDA REGULAR MEETING OF THE TYBEE ISLAND CITY COUNCIL April 23, 2015 7:00pm Please silence all cell phones during Council Meetings I. Consideration of Items for Consent Agenda 6:30PM II. Georgia Cities Week 1 Mayor pro tern Doyle III. Call to Order 1 Tybee Island Youth Council a) Opening Ceremonies 1. Call to Order — President David Rimes 2. Posting of the Colors 3. Pledge of Allegiance 4. Invocation — Vice President Azure Duree b) Announcements — Zarna Pratul Desai c) Progress Report — Secretary Ava McNally d) Presentation of Project 1. Mayor Jason Buelterman 2. Karen Jenkins, Savannah Tree Foundation 3. Joe Wilson, DPW e) Questions f) Vote on project — President Rimes g) Georgia Cities "If I Were Mayor" Essay Contest h) Georgia Cities Art Contest IV. Call to Order 1 Mayor Buelterman V. Recognitions and Proclamations 1 Swearing-in Tybee Island Youth Council, Zarna Pratul Desai 2 Proclamation, Bike to Work Week, May 11 — 15, 2015 3 Proclamation, National Bike Month, May 2015 4 Tybee Island Volunteer Recognition a) Councilman Monty Parks VI. Consideration of the approval of the minutes of the regular meetings of the Tybee Island City Council 1 City Council Minutes, April 9, 2015 2 Special City Council Meeting, April 16, 2015 VII. Consideration of Boards, Commissions and Committee Appointments VIII. Reports of Staff, Boards, Standing Committees and/or Invited Guest Limit reports to 10 minutes. IX. Citizens to Be Heard: Please limit comments to 3 minutes. Maximum Allowable time is 5 minutes. X. Consideration Local Requests & Applications-Funding, Special Events, Alcohol License 1 Add Liquor Sale by the drink for consumption on premises only. Current license #01989 Retain Beer/Wine-Sale by drink for Consumption on Premises and Sunday Sales and Entertainment 2 Special Event Consideration, Christine: April 27 — May 1: 2nd Avenue area (May 4 is the rain date if necessary); Yes But Film Corp 3 Special Event Consideration, Tybee Floatilla: June 14 at 12:30PM, July12 at 11:30AM, August 9 at 10:00AM and September 13 at 3:00PM; Alley III, Stafford Promotions XI. Consideration of Bids, Contracts, Agreements and Expenditures 1 Request City Council's approval by resolution to amend both the FY16 Capital Grant Project Fund 340 from $6,800,000 to $5,800,000. The purpose of this agenda item is to request the City Council's approval by resolution to amend and decrease the Fiscal Year 2015-2016 Capital Grant Project Fund 340 by $1,000,000 from $6,800,000 to $5,800,000. The original budget for the fund was $6,800,000 comprising of $1,000,000 transfers in from the General Fund and $5,800,000 from State of Georgia Bond proceeds. 2 Request for City of Tybee Island to execute the Coastal Regional Metropolitan Planning Organization (CORE) Memorandum of Understanding including CORE By-laws, Reapportionment and FY 16 Dues Table — Tybee's annual dues $3,189 3 Jones Avenue Paving and Cross-walks; Consideration of amending project cost (change order) for R. B. Baker Construction ($156,153.35 for paving and three stamped pedestrian cross-walks and appropriate signage at 4th, 8th and 15th Street intersections) to upgrade the paving mix to a higher grade and to add a tack coat(s). Staff recommends Alternative B. Cost of either alternative is within budget cost for project of $178,000 4 Draft Letter for City Council Approval to the GDNR to authorize Burke's Beach Rental to use their company vehicle to transport beach rental equipment onto the beach one time during the spring and to remove said beach rental equipment one time in the fall. Also, authorization would be granted with advance notice to drive on the beach with a company vehicle to remove beach equipment during a declared storm emergency. The vehicle driving authorization would be limited to driving only in the wet portion of the beach from the nearest vehicle access point to approved rental locations and contingent on Burke's Beach Rental obtaining authorization through a GDNR Letter of Permission/Authorization XII. Consideration of Approval of Consent Agenda XIII. Consideration of Ordinances, Resolutions 1 Second Reading, 7A-2015, Sec. 3-080. Off-street parking requirements 2 Second Reading, 9-2015, 6-080, Commercial signs XIV. Council, Officials and City Attorney Considerations & Comments 1 Diane Schleicher a) Disclosure — City Manager's Waiver of Nepotism Prohibition — Ocean Rescue Division 2 Bubba Hughes a) Bag Ordinance — For discussion only 3 Wanda Doyle a) Plastic Recycling b) Resolution declaring "Livin on Tybee Time" by Roy Swindell the Tybee official song. XV. City Managers Report 1 Goals XVI. Minutes of Boards and Committees 1 Development Authority/Main Street BOD, January 16, 2015 2 Development Authority/Main Street, February 18, 2015 3 Historic Preservation Commission, January 19, 2015 XVII. Executive Session 1 Discuss litigation, personnel, and real estate acquisition XVIII. Possible vote on litigation, personnel and real estate acquisition discussed in executive session. XIX. Adjournment *PLEASE NOTE: Citizens wishing to speak on items listed on the agenda,other than public hearings, should do so during the citizens to be heard section. Citizens wishing to place items on the council meeting agenda must submit an agenda request form to the Clerk of Council's office by Wednesday at noon,eight days prior to the scheduled meeting. Agenda request forms are available outside of the Clerk's office at City Hall and at www.citvoftybee.org. THE VISION OF THE CITY OF TYBEE ISLAND "is to make Tybee Island the premier beach community in which to live, work,and play." ji THE MISSION OF THE CITY OF TYBEE ISLAND "is to provide a safe,secure and sustainable environment by delivering superior services through responsible planning,preservation of our natural and historic resources,and partnership with our community to ensure economic opportunity,a vibrant quality of life,and a thriving future."