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Home My Public Portal AboutMinutes-10/13/2016 City of Tiffin, Iowa Meeting: Tiffin Work Session Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: October 4, 2016—6:30 PM Web Page: www.tiffin-iowa.org Posted: September 30, 2016 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Call to Order—6:30 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session October 4, 2016 at 6:35 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Jo Kahler. Peggy Upton, Mike Ryan. Absent: None . Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff, Building Official Brian Shay, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Second by Kahler. All ayes, motion carried. C. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda Council had a few questions regarding some payables. Council discussed agenda items for more clarification. D. Other Business E. Adiournment Motion to adjourn the work session by Havens. Second by Ryan. All ayes, motion carried. 7:02 Council Meeting A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on October 4, 2016 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Jo Kahler, Mike Ryan. Absent: None. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff, Building Official Brian Shay, City Attorney Robert Michael and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Ryan. All ayes, agenda approved. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda,please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Deputy-present and nothing to report. Council Member Ryan request to have the traffic trailer on south side of Railroad Tracks on Ireland Ave to slow the traffic. Council Member Upton mentioned hearing about some vehicle burglaries. Clyde Blish - Question about the Roberts Ferry Rd Project. Questions about the right of way. Jay Anderson—HFC discussed with Clyde the plans and answered his questions and concerns. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve Consent Agenda which includes City Council Minutes by Havens. Second by Upton. All ayes, consent agenda approved. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing for Ordinance No. 2016-391 —An Ordinance Amending Ordinance 2014-363, which Amended the Official Zoning Map of the City of Tiffin, Iowa, to Approve a Planned Area Development Designation, with Underlying Zoning District R-IE, for Certain Property known as Park Ridge Subdivision, Tiffin, Johnson County, Iowa, and Legally Described Herein a. Close Public Hearing and Proceed to H-6 :,1, „IO(I A 11ef,i,, ot , of `t, Motion to open the Public Hearing for 2016-391 —An Ordinance Amending Ordinance 2014-363, which Amended the Official Zoning Map of the City of Tiffin, Iowa, to Approve a Planned Area Development Designation, with Underlying Zoning District R-IE, for Certain Property known as Park Ridge Subdivision, Tiffin, Johnson County, Iowa, and Legally Described Herein by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Public Hearing Opened at 7:15 PM Discussion: No Public Comment received at City Hall, No Public Present. Motion to close the Public Hearing for 2016-391 —An Ordinance Amending Ordinance 2014-363, which Amended the Official Zoning Map of the City of Tiffin, Iowa, to Approve a Planned Area Development Designation, with Underlying Zoning District R-IE, for Certain Property known as Park Ridge Subdivision, Tiffin, Johnson County, Iowa, and Legally Described Herein by Upton. Second by Ryan. Roll Call: Kahler, Ryan, Havens, Upton. Nay: Bartels. Public Hearing Closed at 7:16 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2016-384 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 9.16, Home Occupation and its Definition a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2016-384 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 9.16, Home Occupation and its Definition by Upton. Second by Kahler. Roll Call: Ryan, Havens, Bartels, Upton, Kahler. All ayes, final reading approved. 2. Ordinance No. 2016-385 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 7.04(e), Parking or Loading Space a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2016-385 —Ordinance Amending the Tiffin Zoning Ordinance No. 2007-287 and any Amendments Thereto, Amending Section 7.04(e), Parking or Loading Space by Ryan. Second by Upton. Roll Call: Havens, Bartels, Upton, Ryan. Nay: Kahler. Final reading approved. 3. Ordinance No. 2016-388 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2016-388 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 99.06 of Chapter 99, Charges Based on Usage by Upton. Second by Bartels. Roll Call: Bartels, Upton, Kahler, Ryan, Havens. All ayes, final reading approved. 4. Ordinance No. 2016-389 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.02 of Chapter 92, Rates for Service a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2016-389 —Ordinance Amending the Municipal Code of Tiffin, Iowa, Section 92.02 of Chapter 92, Rates for Service by Ryan. Second by Kahler. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, final reading approved. 5. Ordinance No. 2016-390 —Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-4 to R-lA for Certain Property known as Tiffin Heights —Part Three, Lot 109, Tiffin, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve Second Reading and Proceed to Third Reading Motion to amend the Ordinance 2016-390 to read"4Plex to Single Family" and remove "Estate Family"by Upton. Second by Ryan. All ayes, motion carried. Motion to approve amended Ordinance No. 2016-390 —Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-4 to R-lA for Certain Property known as Tiffin Heights —Part Three, Lot 109, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Havens. Second by Ryan. Roll Call: Kahler, Ryan, Havens, Bartels, Upton. All ayes, second reading approved. 6. Ordinance No. 2016-391 —Ordinance Amending Ordinance 2014-363, which Amended the Official Zoning Map of the City of Tiffin, Iowa, to Approve a Planned Area Development Designation, with Underlying Zoning District R-IE, for Certain Property known as Park Ridge Subdivision, Tiffin, Johnson County, Iowa, and Legally Described Herein a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2016-391 —Ordinance Amending Ordinance 2014-363, which Amended the Official Zoning Map of the City of Tiffin, Iowa, to Approve a Planned Area Development Designation, with Underlying Zoning District R-IE, for Certain Property known as Park Ridge Subdivision, Tiffin, Johnson County, Iowa, and Legally Described Herein by Ryan. Second by Kahler. Roll Call: Ryan, Havens, Upton, Kahler. Nay: Bartels. first reading approved. L Resolutions for Approval 1. Resolution 2016-060 —Resolution Accepting the City Street Financial Report Motion to approve Resolution 2016-060 —Resolution Accepting the City Street Financial Report by Havens. Second by Ryan. Roll Call: Havens, Bartels, Upton, Kahler, Ryan. All ayes, motion carried. 2. Resolution 2016-061 —Resolution Setting a Date for Public Hearing for Amendment to the Planned Area Development (PAD) Ordinance Motion to approve Resolution 2016-061- Resolution Setting a Date Oct 18th for Public Hearing for Amendment to the Planned Area Development (PAD) Ordinance by Upton. Second by Kahler. Roll Call: Bartels, Upton, Kahler, Ryan, Havens. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Havens. Second by Kahler. All ayes, motion carried. CLAIMS REPORT 10-4-16 VENDOR INVOICE DESCRIPTION AMOUNT ACTION SERVICES INC PORTABLE RESTROOMS PARK 250 ADVANCED BUSINESS SYSTEMS BW&COLOR TONER 25 ALLIANT ENERGY 109 BROWN STREET 2,675.68 ALLIANT ENERGY 119 BROWN ST.WTR TRTMNT 3,160.00 ALLIANT ENERGY 300 RR STREET CITY HALL 253 AMY SHAULL MILEAGE REIMBURSEMENT 16.34 BOLDT,DOUG SEPTEMBER MILEAGE REIMBURSMT 291.65 CARGILL INC SALT FOR WATER PLANT 4,014.25 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 686 CITY SEWER SERVICE INC 301 GRANT ST-AUGER MN LN 269.5 CONSUMERS COOPERATIVE GRASS SEED 906.2 CRYSTAL CLEAR WATER CO WATER SUPPLIES 65 CULLIGAN WATER TECH SERVICE RNTL 10/1/16-10/31/16 27.55 ELECTRONIC ENGINEERING ELECTROINC DOORS CH OFFICE 4,460.99 ENERGY SALES,INC. THRMSTT,TRNSFRMR SPDT 2,120.00 GRACE EXCAVATION CONTRACT MOWING 3,910.00 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 155.82 IOWA DNR 2017 WATER USE FEE 66 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 448.39 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHN BLACK AUGUST MOWING PARCEL0628104001 75 LOWES BUSINESS ACCOUNT WHITE PAINT 363.36 MASTER METER SYSTEMS INC MSTR LNK RDNG SYSTM MANTNCE 1,500.00 MERRY MAIDS CLEANING SERVICES 375 MID-AMERICAN ENERGY NATURALGAS 12.61 MID-AMERICAN ENERGY NATURALGAS 13.08 MID-AMERICAN ENERGY NATURALGAS 18.71 PITNEY BOWES PURCHASE POWER POSTAGE METER 62.73 RSM US PRODUCT SALES LLC IT-VISION MONTITORING,PTCH MN 1,026.00 RSM US PRODUCT SALES LLC LICENSE RNWL 08/25/16-8/24/17 103 RSM US PRODUCT SALES LLC CNNCTN W/NTWRK SPPRT N ASST. 182 SHAY,BRIAN MLG RMBRSMNT 5/6/16-9/28/16 418.34 SOLON STATE BANK F350 REVENUE LOAN 795.52 STEVE'S ELECTRIC PDSTL4 PND,ROD,CPPR WIRE 1,267.67 STODDARD SILENCERS WIRE MESH FILTER-SEWER 665.76 SULZCO,LLC PAY EST#9 30,274.65 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,583.33 ****PAID TOTAL***** ****SCHED TOTAL***** 72,424.62 *****REPORT TOTAL***** 72,424.62 001-General 27929.47 110-Road Use Tax 57.24 200-Debt Service 795.52 302-Capital Street Project 269.5 600-Water 10896.87 610-Sewer 2201.37 612-01d Town I&I Pjt/Sewer 30274.65 72424.62 2. Consideration of Pay Estimate 49 —SulzCo, LLC—Motion to Approve by Upton. Second by Bartels. All ayes, motion carried. 3. Discussion and Consideration of Sanitary Sewer Service Line Repair Rebate to Larry Stratton at 203 West 2nd Street and Council Action as Needed Motion to approve the reimbursement to Larry Stratton Sanitary Sewer Line Repair in the amount of$1600 (Cost of what it would have cost the city to repair and nothing more) by Havens. Second by Ryan. All ayes, motion carried. 4. Discussion and Consideration to Waive a Portion of the Utility Bill at 265 Woodfield Drive and Council Action as Needed Motion to approve waiving $5,336.62 and Bill $1,799.12 of the Utility Bill at 265 Woodfield Dr. by Bartels. Second by Kahler. All aye, motion carried. Rod Ulritch- Representing his mother-in-law and gave a background of how the Utility Bill was so big and why they are asking for a portion waived. 5. Discussion and Consideration to Approve Open Burning Dates for October and November and Council Action as Needed Motion to approve Open Burning Date for October 22-23 & 29-30 and November 5-6 & 12-13 by Ryan. Second by Kahler. All ayes, motion carried. L. Reports to be Received/Filed 1. School Crossing Study: Intersection of U.S. HWY 6 and Ireland Avenue Doug Boldt will be meeting with a State Representative to discuss HWY 6 traffic. Ben Carhoff—City Engineer spoke about the IDOT School Crossing Study to get approval for the Traffic Lights at HWY 6 & Ireland Ave. M. Reports from City Personnel 1. Mayor's Report—Trick or Treat 5-7pm on October 31st Halloween Day. 11'v Cmif1G'1 1V% o1:-1, `,l, ,`,IO(I A`1e11a{ot o 8 2. City Council Reports —Ryan—Questions from residents regarding the Curb & Gutter project—would like the CIP added to the City Webpage. Recommending that we get some assistance for hearing impaired residents attending the meeting. Upton- Status of the soccer fields repairs. Bartels- Walk through at parks are looks like things are going well. 3. Director of Public Work's Report—Banner arms made for $2600 roughly to have Walker Welding make them instead of paying $12,000 for new ones from the Light pole company. 4. Building Official Report—Nothing new to report. 5. City Engineer's Report—Waiting a few last minute items for the Trail. 6. City Attorney's Report—Nothing new still working on OPD and Roberts Ferry acquisitions. 7. City Administrator's Report—Deerview & Woodfield Parks —in the mulch area they have noticed the water not leaving quickly. Can remedy this with tiling. Not exceed $3000. Bella Sala—Craft Show on the 20th November 9am to 4pm. Asked to use the City Parking for the event and asked to park along Park Rd and use Golf Carts to shuttle people around. N. Adiournment Motion to adjourn by Ryan. Second by Upton. All ayes, motion carried. 8:15pm October 13, 2016 Ashley Platz, Deputy City Clerk � 11'v Cmif1(,`I IV\" I:-[,, `.,f, ,,lO(I A 11e11a{ot. II""t e 8 of