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Home My Public Portal AboutMinutes-10/18/2016 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: October 18, 2016—7:00 PM Web Page: www.tiffin-iowa.org Posted: October 14, 2016 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton WORK SESSION A. Roll Call Call to Al Havens at 6:04 PM The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session October 18, 2016 at 6:05 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens (by phone), Jo Kahler. Peggy Upton, Mike Ryan. Absent: None . Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff& Jack Burnham, Attorney Bob Michael & Crystal Raiber, Building Official Brian Shay, and other visitors. Key Kain, Barbara VanGorp, Luther Parker members of Planning and Zoning Commission were also present. B. Agenda Additions/Agenda Approval Motion to approve Bartels. Second by Kahler. All ayes, motion carried. C. Discussion and Review of New Planned Development Overlay District Council discussed and reviewed the proposed New Planned Development Overlay District. Present for discussion- Jack Burnham & Ben Carhoff-City Engineers- Hart-Frederick Consultants, Mayor & Council, Planning & Zoning Members —Barbara VanGorp, Key Kain, Luther Parker. D. Discussion of Possible Golf Cart Ordinance Council decided didn't want to pursue an ordinance allowing Golf Carts at this time. E. Discussion/Questions from Council Members re2ardin2 items on the Regular City Council Agenda Other Business F. Adiournment Motion to adjourn by Upton. Second by Kahler. All ayes, meeting adjourned at 7:00 PM x `11` Cmi�ri(°il A� ( Z of-7 COUNCIL MEETING A. Call to Order—7:00 PM The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on October 18, 2016 at 7:00 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens (by Phone), Jo Kahler, Mike Ryan. Absent: None. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff, Building Official Brian Shay, City Attorney Robert Michael and other visitors. B. Roll Call C. Agenda Additions/Agenda Approval Motion to approve agenda by Ryan. Second by Bartels. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled—Johnson County Deputy—Nothing to report 2. Diane Hummel—Restoration of yard and driveway from I&I Project at 121 Grant Street 17 year resident—talking about her driveway and damage that was caused by the end loader from the I&I Project. She also advised that the landscaping is still not put back in order. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve consent agenda which included City Council Minutes by Upton. Second by Ryan. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing on Amendment to the Urban Renewal Plan for the Tiffin Urban Renewal Area a. Close Public Hearing and Proceed to I-1 Motion to open Public Hearing on Amendment to the Urban Renewal Plan for the Tiffin Urban Renewal Area by Ryan. Second Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Public Hearing open at 7:12 PM Discussion: Nothing received at City Hall, no public present for comment. Motion to close Public Hearing Public Hearing on Amendment to the Urban Renewal Plan for the Tiffin Urban Renewal Area by Ryan. Second Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Public Hearing closed at 7:13 PM Al Havens —Call dropped at 7:14 pm. Called back at 7:15 pm 2. Public Hearing for Ordinance 2016-392—Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the Tiffin Zoning Ordinance and Replacing x `11` Cmiric'il A' � ( of°7 it with the Planned Development Overlay District and Regulations contained in OPD .01 — OPD .08 a. Close Public Hearing and Proceed to H-3 Motion to open Public Hearing Hearing for Ordinance 2016-392—Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the Tiffin Zoning Ordinance and Replacing it with the Planned Development Overlay District and Regulations contained in OPD .01 —OPD .08 by Ryan. Second Upon. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Public Hearing open at 7:20 PM Discussion: Nothing received at City Hall, no public present to comment Motion to close Public Hearing Hearing for Ordinance 2016-392—Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the Tiffin Zoning Ordinance and Replacing it with the Planned Development Overlay District and Regulations contained in OPD .01 —OPD .08 by Upton. Second Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Public Hearing closed at 7:22 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2016-390 —Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-4 to R-lA for Certain Property known as Tiffin Heights —Part Three, Lot 109, Tiffin, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2016-390 —Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-4 to R-lA for Certain Property known as Tiffin Heights — Part Three, Lot 109, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Bartels. Second by Ryan. Roll Call: Kahler, Ryan, Havens, Bartels, Upton All ayes, third reading approved 2. Ordinance No. 2016-391 —Ordinance Amending Ordinance 2014-363, which Amended the Official Zoning Map of the City of Tiffin, Iowa, to Approve a Planned Area Development Designation, with Underlying Zoning District R-lE, for Certain Property known as Park Ridge Subdivision, Tiffin, Johnson County, Iowa, and Legally Described Herein a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance Ordinance No. 2016-391 —Ordinance Amending Ordinance 2014-363, which Amended the Official Zoning Map of the City of Tiffin, Iowa, to Approve a Planned Area Development Designation, with Underlying Zoning District R-IE, for Certain Property known as Park Ridge Subdivision, Tiffin, Johnson County, Iowa, and Legally Described Herein by Ryan. Second by Kahler. Roll Call: Kahler, Ryan, Havens, Bartels, Upton All ayes, second reading approved 3. Ordinance No. 2016-392—Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the Tiffin Zoning Ordinance and Replacing it with the Planned Development Overlay District and Regulations contained in OPD .01 —OPD .08 a. Motion to Approve First Reading and Proceed to Second Reading of°7 Motion to table until 11-15-16 Meeting Ordinance No. 2016-392—Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the Tiffin Zoning Ordinance and Replacing it with the Planned Development Overlay District and Regulations contained in OPD .01 —OPD .08 by Ryan. Second by Upton. All ayes, first reading approved L Resolutions for Approval 1. Resolution 2016-062—Resolution to Declare Necessity and Establish an Urban Renewal Area Pursuant to Section 403.4 of the Code of Iowa and Approve the Urban Renewal Plan Amendment for the Tiffin Urban Renewal Area Motion to approve Resolution 2016-062—Resolution to Declare Necessity and Establish an Urban Renewal Area Pursuant to Section 403.4 of the Code of Iowa and Approve the Urban Renewal Plan Amendment for the Tiffin Urban Renewal Area by Ryan. Second by Kahler. Roll Call: Kahler, Ryan, Havens, Bartels, Upton. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Kahler. Second by Ryan. All ayes, motion carried. CLAIMS REPORT 10-18-16 VENDOR INVOICE DESCRIPTION AMOUNT ACTION SERVICES INC PORTABLE RESTROOMS PARK 130.00 ACTION SERVICES INC PORTABLE RESTROOMS PARK 160.00 ADVANCED BUSINESS SYSTEMS BW&COLOR TONER 55.00 ADVANCED DRAINAGE SYSTEMS INTRNL COUPLER,SNAP END CAP 83.21 ADVANCED DRAINAGE SYSTEMS SWLL. REG.SNAP END 44.97 ADVANCED DRAINAGE SYSTEMS N12,SNAP END,SPLIT COUPLER 619.08 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 740.00 CONSUMERS COOPERATIVE DST CNTRL, PRK RD, BRWN, KNSAS 5,000.00 DATA TECHNOLOGIES BALANCING BK MARGIE HOPEER 47.50 ELECTRIC MOTORS OF IOWA CITY 5VX800 BELT 441.45 GRACE EXCAVATION CONTRACT MOWING 3,910.00 HART FREDERICK CONSULTAN ENGINEERING FEES 495.00 HART FREDERICK CONSULTAN ENGINEERING FEES 4,530.00 HART FREDERICK CONSULTAN ENGINEERING FEES 2,520.00 HART FREDERICK CONSULTAN ENGINEERING FEES 510.00 HART FREDERICK CONSULTAN ENGINEERING FEES 2,656.25 HART FREDERICK CONSULTAN ENGINEERING FEES 2,040.00 HART FREDERICK CONSULTAN ENGINEERING FEES 3,377.50 HART FREDERICK CONSULTAN ENGINEERING FEES 500.00 HART FREDERICK CONSULTAN ENGINEERING FEES 483.50 HART FREDERICK CONSULTAN ENGINEERING FEES 3,485.00 x `11` u"miri(°il A" "( �J� of°7 HART FREDERICK CONSULTAN ENGINEERING FEES 17.50 HART FREDERICK CONSULTAN ENGINEERING FEES 871.25 HART FREDERICK CONSULTAN ENGINEERING FEES 255.00 HART FREDERICK CONSULTAN ENGINEERING FEES 3,315.00 HART FREDERICK CONSULTAN ENGINEERING FEES 4,740.00 HART FREDERICK CONSULTAN ENGINEERING FEES 570.00 HART FREDERICK CONSULTAN ENGINEERING FEES 5,376.25 HART FREDERICK CONSULTAN ENGINEERING FEES 680.00 HART FREDERICK CONSULTAN ENGINEERING FEES 255.00 HART FREDERICK CONSULTAN ENGINEERING FEES 3,570.00 HART FREDERICK CONSULTAN ENGINEERING FEES 85.00 HART FREDERICK CONSULTAN ENGINEERING FEES 1,423.75 HART FREDERICK CONSULTAN ENGINEERING FEES 1,466.25 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 4,580.35 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 171.51 HOLLAND, MICHAEL, RAIBER LEGAL FEES-8/31/16-09/29/16 5,383.00 IOWA DEPT OF AGRICULTURE J.FIELDS COMMERCIAL APPLICATOR 15.00 IOWA DEPT OF AGRICULTURE J-FIELDS COMMERCIAL APPLICATOR 30.00 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 64.00 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 113.96 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 448.39 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHN BLACK MOWING FOR SEPT 75.00 JOHNSON COUNTY RECORDER RECORDING FEES 42.00 JOHNSON COUNTY REFUSE INC RECYCLING 90.00 JOHNSON COUNTY REFUSE INC RECYCLING 5,220.00 JOHNSON COUNTY SHERIFF Oct-16 61396.00 LIGHTING MAINTENANCE INC INSTLLD COUPLING& REATTCH CHN 539.80 LINN COUNTY REC ELECTRIC ACCOUNTS 46.66 LINN COUNTY REC ELECTRIC ACCOUNTS 384.00 LINN COUNTY REC ELECTRIC ACCOUNTS 63.43 LINN COUNTY REC ELECTRIC ACCOUNTS 117.38 LINN COUNTY REC ELECTRIC ACCOUNTS 108.99 LINN COUNTY REC ELECTRIC ACCOUNTS 24.75 MATHESON TRI-GAS,DEPT.#3028 SUPPLIES 95.49 MATHESON TRI-GAS,DEPT.#3028 OX,ACETYLENE IND SZ,WLDNG MX 92.70 METRO PAVERS PAY EST.#5 73,089.46 MORGANS SERVICE VEHICLE REPAIRS 240.44 NET-SMART INC M NTH LY WBST HSTNG 10/15-11/15 25.00 NORTH LIBERTY LEADER LEGAL PUBLISHING 498.52 PSC DISTRIBUTION COIL TUBBING,STNLSS INSERT 177.69 RIVER PRODUCTS ROADSTONE 978.94 SANDRA SLAYMAKER MILAEAGE REIMBURSEMENT 6.48 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 707.22 STATE HYGIENIC LAB WATER TESTING SUPPLIES 265.00 STEVE'S ELECTRIC SUPPLIES 415.09 STOREY KENWORTHY/MATT PARROTT ENVELOPES 147.50 STOREY KENWORTHY/MATT PARROTT ENVELOPES 292.50 SULZCO, LLC PAY EST.#10 68,421.33 THE TRUCK SHOP SUPPLIES 651.83 US CELLULAR CELL PHONES 474.28 VISA HILLS BANK CREDIT CARDS 288.17 VISA HILLS BANK CREDIT CARDS 1.99 VISA HILLS BANK CREDIT CARDS 34.63 **** PAID TOTAL***** ****SCHED TOTAL***** 227,953.95 ***** REPORT TOTAL***** 227,953.95 001-GENERAL $ 27,474.57 110- ROAD US TAX $ 8,429.26 200- DEBT SERVICE $ 795.52 303-CAP IRELAND AVE RELOCA PRJ $ 7,545.00 307-CAP PARK RD PAVING PROJ $ 2,890.00 310-CAP PARKS TRAILS PROJECT $ 79,490.46 312- ROBERT'S FERRY CAP PROJ $ 5,310.00 315-CAP-CITY PARKS PROJECT $ 305.87 600-WATER $ 6,088.56 610-SEWER $ 8,540.88 612-OLD TOWN I&I PROJ/SEWER $ 75,773.83 670- RECYCLING $ 5,310.00 2. Consideration of Pay Estimate 45 —Metro Pavers, Inc. —Motion to table due to an incorrect pay estimate by Ryan. Second by Kahler. All ayes, motion carried. 3. Consideration of Pay Estimate 410 —SulzCo, LLC —Motion to Approve by Ryan. Second by Bartels. All ayes, motion carried. 4. Discussion and Consideration of Outstanding Johnson County Court Costs and Council Action as Needed Motion to approve payment for outstanding Johnson County Court Costs by Upton. Second by Ryan. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel x `11` Cmi�ri('il A� ( (> of-7 1. Mayor's Report—Conversations with School Board Member Mrs. Schmidt to have School Board and Council joint meeting at a neutral location and not on a Council or Board meeting. 2. City Council Reports —Parking on HWY 6 next to new soccer fields needs to be addressed. No parking on HWY 6. 3. Director of Public Work's Report—Working on fences before the snow hits. Lights at Ball fields- waiting for the transformer pad to be poured. Banners will be in tomorrow and will be instillation. 4. Building Official Report—Received last Duplex for Buck& Jackson Streets —all sidewalks will be tied in to parks by next spring. 5. City Engineer's Report—MPO gave new traffic count and now needs to review data. Trail PH 5 has puddles on the trail. Will meet with Metro Pavers to discuss this puddling issue that needs corrected and unacceptable. WWTP will start November 6th. 6. City Attorney's Report—Packets for Roberts Ferry after a few revisions. 7. City Administrator's Report—City will be responsible for the cost of any traffic signals. Discussed funding of traffic signals. Tiffin Holiday Decorating Contest and Santa Day Dec rd or 10�h 3 . Joint Entities Meeting at Johnson County Health and Human Services. Discussion regarding a meeting with High Development to discussed their proposed development N. Adiournment Motion to adjourn by Ryan. Second by Kahler. All ayes, meeting adjourned at 8:15 PM October 18, 2016 Ashley Platz, Deputy City Clerk x `11` Cmi�ri(°il A' � ( 7 of-7