HomeMy Public PortalAbout02-04-1985 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND, INDIANA, SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER
& LIGHT PLANT, FEBRUARY 4, 1985
1 The Common Council of the City of Richmond, Indiana serving as 'a Board in
2 charge of the operation of the Richmond Power. & Light Plant, met in regular session
3 February 4, 1985 at the hour of 7:00 P.M. in the Municipal Building in said City.
4 Chairperson Morris presided with the following members present: Councilmembers
5 Elstro, Williams, Brookbank, Hankinson, Whitesell, Parker, Bodiker and Lemoine.
6 Absent: None. The following business was had to-wit :
7
8 APPROVAL OF MINUTES OF JANUARY 21, 1985
9
10 Councilmember Whitesell moved to approve the minutes of the previous meeting
11 as prepared, seconded by Councilmember Elstro and on unanimous voice vote the
12 motion was carried.
13
14 APPROVAL OF BILLS TRANSFERS AND INVESTMENTS
15
16 Councilmember Whitesell moved to approve bills already paid, transfers made,
17 investments purchased and bond principal and interest payments made, seconded
18 by Councilmember Lemoine and on unanimous voice vote the motion was carried.
19
20 Bills Already Paid:
21 Payroll and deductions 148,140.16
22
23 Transfers from Cash Operating Fund to:
24 Depreciation Reserve Fund 91,000.00
25 Cash Reserve Fund 132,130.00
26 Utility Bond Sinking Fund 70,688.55
27 Total Transfers 293,818.55
28
29 Investments Purchased from:
30 Cash Operating Fund 1,425,000.00
31 Depreciation Reserve Fund 403,090.00
32 Cash Reserve Fund 132,130.00
33 Consumer Deposit Fund 50,000.00
34 Bond Reserve Fund 646,280.00
35 Bond Sinking Fund 70,688.55
36 Total Investments 2,727,188.55
37
38 Bond Principal & Interest Payment 152,043.75
39
40 Miscellaneous Bills Already Paid 1,188,916.17
41
42 Total Bills Already Paid 4,510,107.18
43
44 Councilmember Whitesell moved to approve unpaid bills for payment in the
45 amount of 862,634.47, seconded by Councilmember Lemoine and on unanimous
46 voice vote the motion was carried.
47
48 Grand total of all approved bills was 5,372,741.65.
49
50 REMARKS BY CHAIRPERSON
51
52 Chairperson Morris announced the regular meeting at the Service Building on
53 February 25, 1985 at 7:00 P.M. and requested all agenda items be turned in by
54 February 20, 1985.
55
56 STREET LIGHT COMMITTEE
57
58 Councilmember Elstro stated that he was working on two (2) requests and asked
59 citizens reporting street lights out to call Richmond Power & Light or himself.
60
61 UNFINISHED BUSINESS
62
63 PCB Removal Project
64
65 Councilmember Brookbank addressed the Board regarding the removal of PCB's from
RP&L Minutes Cont 'd
February 4, 1985
Page 2
1 certain RP&L transformers within the City. Councilmember Brookbank told the
2 Board that the project cost over 25,000.00 and all members of the Board were
3 not contacted regarding the project nor was the project well detailed to the
4 Board. She also stated that the Mayor had not been informed of this removal
5 of hazardous waste from the City. Councilmember Brookbank said that she
6 understood the project went ahead - because of a cut rate available from
7 the Company doing the removal and she wished to know what this rate was .
8
9 General Manager Huffman stated that the Board had been notified of this project
10 in the budget reviews. The project appears under the Engineering Department
11 and involves both capital outlays and maintenance expenses. Mr. Huffman asked
12 Sun Oil of Ohio for a quotation when he learned that they were able to start
13 this project while between other assignments and would make the RP&L a good deal.
14 Sun Oil of Ohio offered a 4% discount per unit and they were able to do the job
15 starting January 27, 1985. Mr. Huffman stated that he elected to go ahead with
16 the project from a good risk management standpoint. Mr. Huffman also stated
17 that Sun Oil of Ohio had notified the Mayor's Office, as required by law.
18
19 Mr. Huffman explained to the Board that you cannot open up a transformer if the
20 PCB level is 500 parts per million and the transformer at Hawkins Substation
21 had a 800 PCB level. The transformer blew up after it was cleaned and it can
22 now be repaired since it is at a safe level.
23
24 Councilmember Brookbank stated that the Board was not notified at the meeting
25 of January 28, 1985 and the work was ongoing. Mr. Huffman stated that he did
26 not go into discussion on the project, but that it was a potential danger and
27 he was not hiding it. Councilmember Brookbank told the Board that she was
28 distressed that she had to read about the removal of the PCBs in the newspaper
29 and was not informed prior.
30
31 Councilmember Lemoine stated that the project could have been discussed as early
32 as January 7, 1985 with the Board and that the Board should have been contacted
33 for approval.
34
35 Councilmember Elstro commented that he felt this was a management decision and
36 that it was good that it had been done.
37
38 Chairperson Morris stated that she had requested Mr. Huffman to contact the other
39 members of the Board when he contacted her regarding the removal project.
40
41 Councilmember Bodiker stated that he was aware of the dangers involved with the
42 PCB removal and disposal and although he would have liked to know more about
43 the project he was glad it was taken care of.
44
45 Mayor Frank Waltermann told the Board that the first time he personally knew
46 of the removal of the PCBs was when Sun Oil of Ohio telephone his office and
47 the call was forwarded to RP&L since he was not familiar with the project.
48 Mayor Waltermann stated he had not personally seen a letter from Sun Oil of
49 Ohio.
50
51 REPORT BY GENERAL MANAGER
52
53 Open bids for one 1985 One (1) Ton Dump Truck
54
55 Mr. Barden examined the Proof of Publication and found it to be in order.
56 Councilmember Whitesell moved to accept and file the Proof of Publication, seconded
"'
57 by Councilmember Bodiker and on unanimous voice vote the motion was. carried.
58
59 Mr. Huffman opened the bid of Brookbank Chevrolet and found it to be in proper
60 order. The bid was accompanied by a bid bond in the amount of 5% of the bid
61 price. The bid was for 13,030.00 without trade in and with trade in value of
62 1,700.00 the bid was 11,330.00. Delivery time would be six (6) to eight (8)
63 weeks.
64
65 The bid of Fred First Ford was opened and was in proper order. The bid was
RP&L Minutes Cont'd
February 4, 1985
Page 3
1 accompanied by a certified check in the amount of 700.00. The bid without trade
2 in was 13,978.00 and with a 1,000.00 trade in allowance the bid was 12,978.00.
3 Delivery would be 70 to 120 days.
4
5 The bid of Studebaker Buick-GMC was opened and was in proper order. The bid
6 was accompanied with a 5% bid bond. The bid without trade in allowance was
7 13,716.00 and with 1,000.00 trade in allowance was 12,716.00. Delivery would
8 be 90 to 120 days.
9
10 Councilmember Williams moved to refer the bids to General Manager Huffman for
11 evaluation, tabulation and recommendation, seconded by Councilmember Bodiker
12 and on unanimous voice vote the motion was carried.
13
14 News Release regarding Drop in ELectric Bills
15
16 General Manager Huf.fman made the following news release:
17
18 Richmond Power & Light 's industrial and residential customers are seeing
19 asizeable drop in their electric bills.
20
21 The energy cost adjustment charge for residential customers dropped from
22 $16.50 per 1000 KWHs used to $9.85 and large industrial customers dropped
23 from $14.45 to $8.91 per 1000 KWH used. In both cases the ECA (Energy Cost
24 Adjustment) charges dropped below the average of the 1984 bills.
25
26 If all negotiations go well with Indiana & Michigan Electric Company, RP&L
27 hopes to see another drop starting in April. Contract changes with the
28 Indiana Municipal Power Agency and lower negotiated increases from I&M are
29 allowing the first 6 months bills for 1985 to be less than the average for
30 1984.
31
32 All of the industrial and residential customers should be happy with these
33 reductions.
34
35 Mr. Huffman told the Board that rates are pretty well projected through the end
36 of the year except for the volitility of the I&M Nuclear Unit Increase. Attempts
37 are being made to dampen the swings up and down of the Energy Cost Adjustment.
38
39 Cable TV Study
40
41 Mr. Huffman told the Board that he is now receiving quotes in the mail regarding
42 a study on Cable TV in the Richmond Area. He will review and tabulate the quotes
43 for a later date.
44
45 Executive Board Meetings
46
47 Councilmember Lemoine requested the City Clerk to attend the Executive Board
' 48 meetings at the Service Building to record and transcribe the minutes of those
49 meetings for approval at the following meeting.
50
51 Mr. Huffman told the Board that the minutes are transcribed by his Secretary
52 from the recordings .
53
54 Councilmember Hankinson stated that since this is a meeting specifically of the
55 executive hoard,rthes:C'ierkrshould not:;be included.(,
56
57 It was suggested and accepted by consensus of the Board that the minutes of the
58 Executive Board meetings at the Service Building will be transcribed by Mr.
59 Huffman's secretary and sent to the Board for approval.
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RP&L Minutes Con't
February 4, 1985
Page 4
1 ADJOURNMENT
2
3 There being no further business on a motion duly made, seconded and passed the
4 meeting was adjourned.
5111
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(12r2t/.271,,, ?f�0,4,u0
•
8 Lynn 4 epote Mo is, Chairman
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10
11
12 ATTEST:
13 M y M rchan , City Clerk
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