HomeMy Public PortalAbout06-18-1984 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND, INDIANA SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER
& LIGHT PLANT, JUNE 18, 1984
1 The Common Council of the City if Richmond, Indiana, serving as a Board in charge
III 2 of the operation of the Richmond Power & Light Plant, met in regular session June
3 18, 1984 at the hour of 7:00 p.m. in the Municipal Building in said City. Chairman
4 Whitesell presided with the following members in attendance: Councilpersons Elstro,
5 Williams, Brookbank, Hankinson, Parker, Bodiker, Lemoine and Morris. Absent: None.
6
7 APPROVAL OF MINUTES OF JUNE 4, 1984
8
9 Councilperson Williams moved to approve the minutes of the previous meeting as
10 prepared, seconded by Councilperson Brookbank and on unanimous voice vote the
11 motion was carried.
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13 APPROVAL OF BILLS AND INVESTMENTS
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15 Councilperson Bodiker moved to approve bills already paid and investments purchased
16 as follows, seconded by Councilperson Brookbank and on unanimous voice vote the
17 motion was carried.
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19 Bills Already Paid:
20 Payroll and deductions 6/1/84 146,853.63
21
22 Investments Purchasd From:
23 Cash Operating Fund 400,000.00
24 Bond Sinking Fund 139,377.10
25 Depreciation Reserve Fund 304,738.00
26 Cash Reserve Fund 191,727.00
III27 Utility Bond Reserve ' 353,000.00
28 Total Investments 1,388,842.10
29
30 Miscellaneous Bills Already Paid 128,613.71
31 Total of Bills Paid 1,664,309.44
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33 Councilperson Bodiker moved to approve unpaid bills for payment in the amount of
34 226,714.20, seconded by Councilperson Morris and on unanimous voice vote the motion
35 was carried.
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37 Grand total of all bills approved is 1,891,023.64
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39 REMARKS BY CHAIRMAN
40
41 Chairman Whitesell reminded the members of the regular monthly meeting at the
42 Service Building on June 25, 1984 at 7 :00 p.m.
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44 REPORT BY GENERAL MANAGER
45
46 Opening of bids for Service Building Roof
47
48 City Attorney Barden examined the Proof of Publication for the bids for the re-roofing
49 of the service building for Richmond Power & Light and found it to be in order.
50
51 Councilperson Morris moved to accept and file the Proof of Publication, seconded
52 by Councilperson Brookbank and on unanimous voice vote the motion was carried.
53
54 General Manager Irving Huffman announced that four (4) bids had been received
55 for the re-roofing of the service building.
56
57 Councilperson Brookbank questioned Mr. Huffman regarding how contractors find out
58 about the bidding. Mr. Huffman stated that the consulting engineer for the job
59 sends out specifications to various contractors that have shown past interest and
60 the public is invited to participate in the bidding through the legal ads.
61
62 The following bids were received:
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64 Adams Roofing Company, Inc. of Muncie, Indiana. The bid was in proper order and
65 accompanied with a 5% bid bond. The base was for 103,970.00 and insulation
RP&L Minutes Cont'd
June 18, 1984
Page 2
1 replacement of .75 c per square foot.
2
3 Henry C. Smithers Roofing Company, Inc of Indianapolis. The bid was in proper order
4, and accompanied by a 5% bid bond. Base bid was for 107,076.00 and insulation replace-
5 ment of .82o per sq. foot.
6
7 Trinidad Asphalt Roofing Company, Inc. of Anderson. The bid was in proper form and
8 accompanied with a 5% bid bond. The base bid was 91,950.00 with insulation replace-
9 ment of .84o per sq. foof.
10
11 Valley Sheet Metal Works, Inc. of Middletown, Ohio. The bid was in proper form and
12 accompanied by a bid bond in the amount of 100% of the total bid. The bid was for
13 106,441.00 and insulation replacement in the amount of .95o per sq. foot.
14
15 Councilperson Williams moved to refer the bids for re-roofing of the Service Building
16 to the General Manager for tabulation, evaluation and recouuendation, seconded by
17 Councilperson Elstro and on unanimous voice vote the motion was carried.
18
19 Councilperson Morris inquired about the consulting engineering being involved in
20 the bid recounuendation. Mr. Huffman indicated that the engineer would go over the
21 bids with the staff of RP&L.
22
23 MISCELLANEOUS BUSINESS
24
25 Councilperson Parker asked if the maintenance contracts on the Interstate 70 exchanges
26 had been renegotiated and if this is saving money as originally thought.
27
28 Mr. Huffman stated he would check for the Council on the costs and finances, but
29 there have been no problems with maintenance and repairs.
30
31 Councilperson Parker also coi:auented on the cost of lighting for streets and highways
32 deing down and that this is a savings of approximately 40,000.00 for the city per
33 year.
34
35 Mr. Huffman indicated the conversion to the sodium vapor lights was reducing the
36 cost of service to the City.
37
38 ADJOURNMENT
39
L0 There being no further business on a motion duly made, seconded and passed the
41 meeting was adjourned.
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44 Terry Whitesell
45 Chairman
46
47 ATTEST: Mary Merchanthouse
48 City Clerk
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