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HomeMy Public PortalAboutSelect Board -- 2022-08-08 MinutesMINUTES OF THE SELECT BOARD MEETING DATE: August 8, 2022 TIME: 5:30 PM PLACE: Remote Participation 2198 Main Street Brewster, MA 026314898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office of: Select Board Town Administrator REGULAR SESSION REMOTE PARTICIPANTS: Chair Whitney, Vice Chair Chatelain, Selectperson Hoffmann, Selectperson Bingham, Town Administrator Peter Lombardi, Assistant Town Administrator Donna I<alinick, Amy Henderson, Board of Health (Chair Annette Graczewski, Penny Holeman, Dave Bennett, Kimberley Crocker Pearson), Casey Chatelain, Marion Hobbs, Robert Slavin, Danielle Panzica, Members of the public, Faythe Ellis, Jill Scalise, ABSENT: Selectperson Chaffee Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement Chair Whitney called the meeting to order at S:30pm and read the meeting participation and recording statements. Chair Whitney declared a quorum present and announced the Select Board members. Executive Session: • To consider the purchase, exchange, lease or value of real property if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body: 0 Millstone Road • To discuss strategy with respect to collective bargaining if an open meeting may have a detrimental effect on the bargaining position of the public body and the chair so declares: Police Dispatchers Chair Whitney announced that the Board will return to open session at the anticipated time of 6:OOpm. Selectperson Hoffmann moved to enter executive. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann- yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No. The Board returned to open session. Public Announcements and Comments: None Select Board Announcements and Liaison Reports Selectperson Bingham commented that she attended the Edmund Sears Commemoration ceremony today along with Selectperson Hoffmann and Town Administrator Peter Lombardi. The ceremony was to recognize Edmund Sears as a Boston Tea Party participant and place a commemorative marker at his gravesite at the Sears cemetery. Select Board 08.08.2022 www.brewster-ma.gov Page 1 of 12 1.. 11 office Of: Town of Brewster Select Board 2198 Main Street Town Administrator 3 A n = Brewster, MA 02631-1898 p Phone: (508) 896-3701 OA Fax: (508) 896-8089 Town Administrator's Report Mr. Lombardi provided the following: • Covid Pandemic o The Town continues to see cases fluctuate between 10-20 positive cases per week. • Millstone Road Improvements o Last week Chapter 130 of the Acts of 2022 was approved by the State Legislature and signed by the Governor. This started as a special act and was approved unanimously the Town Meeting in September 2020. o Formally allows the state to convey a little over 6,000 sq ft of a corner of Nickerson State Park to the Town. Working with Town Counsel in finalizing the transaction. o Millstone Road in one location extended outside the town's road layout and into the park. The road configuration is not proposed to be changed in the latest design but do plan on adding a new sidewalk on the east side of Millstone to improve pedestrian and bike access and safety. o Working with the consultant to complete an updated design and expect it to be finalized in the next few months. Plan to bring article to Town Meeting this fall regarding temporary easements needed to complete the work. The latest iteration doesn't entail any permanent easements besides this one and adjacent property owned by Brewster Conservation Trust. • Wing Island Boardwalk Project o Contracted with Horsley Witten to develop design plans for the new elevated boardwalk over to wing island. o Public forum will take place on Monday August 15th at 6pm, this will be a virtual meeting, to share a project update and to provide some initial conceptual design and information. o Project is being coordinated with improvements to Drummer Boy Park that have been outlined in the Master Plan update that was approved at Town Meeting. o Phase I of the Master Plan should take place first, to improve parking, pedestrian access and storm water on site before the Wing Island Project moves forward. • High School Building Project o General contractor bids were set to be submitted last week, but the solicitation been delayed for various technical reasons. o School officials plan on providing more details to all Town Administrators in the region in the next few weeks, including impacts on financing. • Brewster Whitecaps o Continuing their run to the Championship, won their first semi-final game against YD and currently underway in game 2. Mr. Lombardi provided a quick timeline for the Millstone Road Project: • Finalizing the design in the next few months • Start the local and State permitting process (again) • Issue the solicitation in the Spring and have the contractor lined up to start in the Fall of 2023 Select Board 08.08.2022 www,brewster-ma.gov Page 2 of 12 2198 Main Street Brewster, MA 026314898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office Qf:. - Select Board Town Administrator Consent Agenda a. Meeting Minutes: July 2S, 2022 b. Appointments: Board of Assessors- Marjorie McGinnis; Crosby Property Committee -Adam Kibbe; Natural Resources Committee- Ron Essig; Election Workers c. Vote to Sign State Primary Warrant d. Vote on Police Officers Assignments to Polling Locations e. Acceptance of Gift: Brewster Recreation Department (Beach Wheelchair) f. Facility Use Request: Paines Creek Landing g. One Day Liquor License Application: Brewster Woodshed h. Vote on T -Mobile's Continued Use of Space on the Water Tank on Yankee Drive SBA Communications Request for Approval to Perform Site Modifications- 1151 Freemans Way Selectperson Hoffmann noted that we will be removing the vote on T -Mobile's continued use of space on the water tank on Yankee Drive. This will be brought back to the board at the next meeting. Selectperson Hoffmann moved to approve the Consent Agenda for as amended. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chatelain-yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No. Aogrove and Sien Conservation Restriction for 0 Red Top_Rd-Amy Henderson, Brewster Conservation Trust Amy Henderson reported that last fall Brewster Conservation Trust acquired 1.3 acres at 0 Red Top Road, with the help of a grant. There will be a conservation restriction on the parcel that will be held by the Compact of Cape Cod Conservation Trust, this is required through Select Board approval. It has already been reviewed by the State and with approval it will be recorded. Selectperson Hoffmann moved to approve and sign the conservation restriction for 0 Red Top Road. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Bingham - yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No. Interview Applicants and Vote to Fill Board of Health Vacancy- Joint Meeting with Board of Health Selectperson Chatelain recused himself from this agenda item due to relation with the applicant. Board of Health Chair Graczewski called the August 8th meeting to order and declared a quorum. Casey Chatelain, the only applicant, joined the meeting and introduced herself, providing a brief background of her experience. Members of the Board of Health and the Select Board took turns interviewing the candidate. BOH Member Dave Bennett asked if the applicant sees any conflict in being on the Conservation Commission and the Board of Health? Ms. Chatelain responded no, these are two separate regulations, and she would make it clear which hat she was wearing at time of commenting or voting on a particular regulation. Select Board 08.08.2022 www.brewster-ma.gov Page 3 of 12 ON �oSa E WS 'S\\\�f ` �6EAB` c Iiiki�IEl � I��h'll3'�`�I 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Office OR Select Board Town Administrator BOH Member Kim Crocker Pearson commented that she was part of the lobbying effort to bring Ms. Chatelain onto the Board and looks forward to her participation. BOH Chair Graczewski noted Ms. Chatelain submitted her application in June and asked if there have been any changes that are not reflected on her resume that was submitted. Ms. Chatelain responded that in a couple of weeks her time with Barnstable Clean Water Coalition will end and she will be joining Horsley Witten. At that point she will be submitting conflict of interest for Conservation Commission for any projects that come before either regulatory board. Ms. Chatelain has spoken to her employer about her interest in serving on the Board of Health and they have encouraged her to do so. She added that she will be working on projects not related to Brewster. Chair Graczewski asked if Ms. Chatelain is familiar with Board of Health duties? Ms. Chatelain responded that she has attended a fair amount of Barnstable Board of Health meetings, getting 14 innovative alternative septic systems permitted and, in the ground, considers herself familiar with the ins and outs of Title V and will be a quick study in getting up to speed on other aspects of the Board of Health. BOH Member Bennett commented it is his understanding that there will be some direct relationships with Horsley Witten as the consultant for the Comprehensive Wastewater Planning, asking since they are directly employed in this program, would you be recusing yourself from votes relative to their interaction with the Board of Health? Ms. Chatelain answered that Horsley Witten would be serving as a consultant and not requesting anything, of course she would submit to the State and let them decide. Selectperson Hoffmann echoed Selectperson Gingham's comments and added that looking at her application and her experiences makes her a perfect fit. Noted her appreciation of questions related to conflict of interest. Chair Whitney thanked Ms. Chatelain and asked her if she is aware of the time commitment this position will have and if she had the time to devote? Ms. Chatelain responded, "yes and yes". Board of Health took a roll call vote to approve the appointment of Casey Chatelain. Member Bennett- yes, member Pearson- yes, Chair Graczewski-yes. The Board of Health vote was 3 -Yes, 0 -No. Selectperson Hoffmann moved to appoint Casey Chatelain to the Board of Health. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Chair Whitney - yes. The Board vote was 3 -Yes, 0 -No. BOH Member Pearson moved to adjourn. Member Bennett second. A roll call vote was taken. Member Bennett- yes, Member Pearson- yes, Chair Graczewski-yes. The Board of Health vote was 3 -Yes, 0 -No. 6.20pm Public Hearing — Change of Liquor License Classification: Roberts Inc. d/b/a Cobies Selectperson Hoffman moved to open the public hearing at 6:20pm. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Hoffmann -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No. Select Board 08.08.2022 www.brewster-ma.gov Page 4 of 12 Town ot Brewster 2198 Main Street Brewster, MA 02631�1898 go Phone, (508) 89&3701 Faxv (508) 89&8089 Ive npo No", *\N\ %�11111fe I lot illotItt488 0" ice ol A Select Board Town Administrator e eCLpe, son o C11111 IUCI I= PU Lo HU LoIZ; Cl VVUa PI " � F Y Y Attorney Marion Hobbs and Cobies owner Robert Slavin joined the meeting to request a change of classification to their liquor license from Seasonal Wine and Malts to Seasonal All Alcoholic beverages. Cobies has been operating for 75 years and owned and operated by the Slavin family since 1986. They have held a seasonal wine and malt license since 2020. aken. Selectperson Chatelain�yes, Selectperson Bingham�yes, Selectperson Hoffmann�yes, Chair Whitney� /es. The Board vote was 4�Yes, O�No. alcoholic beverages, Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann�yes, Selectperson Bingham�yes, Selectperson Chatelain�yes, Chair Whitney�yes. The Board vote was 4�Yes, O�No. Selectperson Hoffman moved to open the public hearing at 630pm. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain�yes, Selectperson Bingham�yes, Selectperson Hoffmann�yes, Chair Whitney�yes. The Board vote was 4�Yes, O�No. 6 It App ica"L VV I %=V CVV 1= FJ a"a ul C I " lZml Q " �11 2. Public who are in favor of the application will speak 3. Public who opposes the application will speak 4. Close the public hearing 5. Board will discuss and vote he Kitchen Cafe' ol ner Danielle Panzica addressed the Board and revile ed their request to Drovide live, out of the ordinary, small bands, maybe 3 people. Ms. Panzica said the entertainment would more than ikely be on the weekends and during the season. The current license for operation is for between 7am and 10pm, but only currently open from 7am until 3pm, Ms. Panzica said entertainment could be from 7am � 3pm, or llam� Ipm, doesn't plan to have entertainment at 7am, but wanted to leave the window open since the Select Board can add conditions to the license. The public was allowed to make comments in favor of the Entertainment License, comments included: time. Likes what they have done with their space and enjoys their food. Rick Schnidel (132 Old North)� been a wonderful addition to Brewster, enjoyed their restaurant and t Board 08.08.2022 www.brewster-ma.gov Page 5 of 12 �o �rtE WSJ/joj��� °o _ Office Of:®�t l Brewster Select Board FN �% 2198 Main Street Town Administrator 3 a = Brewster, MA 02631-1898 _ Phone: (508) 896-3701 �n — 00 Fax: (508) 896-8089 0/kiiiiiariiimimiiuni����a\�o"\\\\\\\. entertainment would be a good.addition. • Linda Fernando (90 Captains Village Lane) — Kitchen Cafe has been an amazing addition to Town, great atmosphere, entertainment would be a welcome addition. • Keith Erhardt (25 Captain Fitts Rd)- love what has been done to the place, food is wonderful, in full support. • Michelle Singleton (480 Lower Road)- in support of Kitchen Cafe and their support of local musicians and artists. One of the few restaurants that are open year-round. • Chris Duggan (South Pond Drive)- a local musician and supports live entertainment, 110% in support. The following members of the public made comments in opposition of the Entertainment License: • Norman Cantin (5 Cross Street) —not necessarily opposed but questions the missing details of the application. Has concerns as the Kitchen Cafe has had some issues with their license to date. Being a good neighbor is important, there have been some disparaging remarks on social media. Asks that this be considered by the Board. • Louis Baerga (Winslow Landing Rd)- house is about 150ft from the property, happy they are doing well. Against amplified entertainment due to the proximity and the application is vague, including the type and hours. Concerns about issues that have not been rectified (food truck and previous entertainment that was not permitted). • Meridith Baire (2663 Main Street)- read her letter of opposition that is provided in the packet. It seems that what has been presented in the application, is different than what has been discussed tonight, needs to be clearer of the plans for entertainment. • Andrea Wong (124 Winslow Landing Road)- certainly beautified the corner of the road, unaware of violation of other things. Would like to see specific conditions including no amplification and exact times. Also concern of the traffic this would create in the area. • Nicole B. (Winslow Landing) — very happy that the restaurant is doing well and is beautiful. Concerned with the noise level, parking and traffic at the intersection. Selectperson Hoffman moved to close the public hearing. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Chair Whitney - yes. The Board vote was 4 -Yes, 0 -No. The Select Board commented that their concerns with the current application is that it lacks details, though the Select Board has great discretion in granting an Entertainment License they request that Ms. Panzica provide a clear plan in terms of the type of music, hours, and days. The Select Board are supportive of the restaurant, however, they need to address the outstanding building and zoning violations. Ms. Panzica commented that she doesn't believe the concerns about zoning should be coming up since she doesn't have her legal representation with her. She thought that by being vague would be best so that it could be discussed during the meeting. Adding that as for amplified music, it would be the same as what is being played currently, would be continuous with the same sound level. When they had a local band come, Select Board 08.08.2022 www.brewster-ma.gov Page 6 of 12 umce or.. .-Town, *of murewster Select Board 2198 Main Street Town Administrator Brewster, MA 02631-1898 Phone, (508) 896-3701 Fax:(508) 896-8089 theY were not aware of needing a permit. Mostly the amplified music is through the speaker system they currently have both indoors and outside. Chair Whitney commented that the Board will not vote on the entertainment application this evening and stated that though she may think that the zoning violations are not relevant to the conversation, we are one Town and if the Town has concerns, then the Board has concerns. Once those are addressed with a plan going forward the Board will take up the license again with a written plan presented. Chair Whitney stated that the Board will give the entertainment license application fair consideration. Mr. Lombardi clarified that the amplified music that has been playing requires an entertainment license, the outdoor music is not currently permitted and shouldn't continue. Noting that there are other businesses in Town that apply to the Select Board for annual entertainment licenses to be permitted to do what you have been doing that has been brought to our attention tonight. The Town must be consistent and fair to other business who have gone through the proper channels to get approval. Chair Whitney thanked Ms. Panzica and noted his support of the business, adding that a few things need to be cleaned up. He wishes the Kitchen CafJr e success going forward. Once the Kitchen Cafe has provided a written plan and addressed the zoning and land use issues, we will set a public hearing at a future meeting. Presentation and Vote on 5 -Year Community Preservation Plan — Faythe Ellis, CPC Chair Faythe His presented the 5 -year Community Preservation Plan for the Select Board's approval. The presentation included highlights on the following: • CPA is a state law that allows MA communities to conduct a referendum to add a small surcharge on local property taxes. Brewster adopted CPA in 2005 and to date 189 communities have also adopted CPA in Massachusetts. • CPA Funding appropriates a 3% surcharge on Real Estate taxes which are reserved in order to finance projects and programs for the purpose of Open Space, Recreation, Community Housing, and Historic Preservation. Total FY23 funding estimate with an expected 25% in matching funds from the State is about $1.4M. • Brewster's funding Allocation Formula, in 2005 Brewster adopted a local bylaw that sets minimum funding allocations by CPA category: Open Space- 50%, Community Housing, Historic Preservation, or Recreation- 30%, Historic Preservation —10% and Community Housing —10%. • Community Preservation Committee (CPC) consists of 9 members, designed to include individuals who have an understanding of each of the CPA eligible funding areas. The committee is responsible for vetting applications for CPA projects. • The CPC wanted to create a framework to make funding recommendations for multiple eligible projects. Hired a consultant to help develop a 5 -Year CPA plan and looking at possible changes to Brewster's unique funding formula. • The final plan was presented to the CPC in March 2022. This is available in the packet, with an executive summary on pages 8-9 that includes overall CPA goals and goals for each eligible category. Select Board 08.08.2022 www.brewster-ma.gov Page 7 of 12 \�o\oo $� E W S.oiiiii� ruyuce ot._ Town, of Isrewster. Select Board 2198 Main Street Town Administrator 3 U NA a Brewster, MA 02631-1898 o _ W 1 Phone: (508) 896-3701 Fax: (508) 896-8089 ///////FFQ fl PB P; Bp ou\\\��\\\\ • Two recommendations were made in the CPA plan: ■ Funding formula change- amend Brewster's minimum allocation bylaw requirements by adopting the CPA statute minimum set asides effective July 1, 2023. The statutory formula provides the CPC with maximum flexibility in all four issue areas to recommend projects at Town Meeting. Carryover reserve balances were reviewed from end of year 2022. Eligible projects were presented, with a baseline estimate. The committee believes that the added flexibility of the statutory formula will mean more CPA money will be available to address the Town's current and future priorities. ■ CPC to Adopt 5 Year target allocation policy — a guideline for the CPC for recommendations for a multi-year period, different from the annual funding allocation bylaw. Allows the CPC and the Town more flexible over a 7 -year period. Ms. Ellis reminded that CPC funds are spent only with Town Meeting approval, after they have been reviewed and recommended by both the CPC and the relevant subcommittee. There was discussion of the flexibility that the 5 -year Community Preservation Plan would offer, if one eligible category needed more funding than the allocated amount, would they be able to apply for excess funding. Ms. Ellis noted that with the change there would be flexibility, but there would need to be discussion if the target allocation were to vary from what has been decided. It was discussed that how to present this in a clear way to the residents at Town Meeting. Mr. Lombardi noted that at the Annual Town Meeting, there was no explicit commentary referencing the target allocation percentages, this is something that should be completed for resident as they prepare to vote at Town Meeting. It was noted that Brewster is the only Town that has a custom formula, and that the statutory formula will allow the most flexibility and allows the community and the committee the ability to acknowledge what is unique about Brewster in a way we spend CPA money and the freedom to spend it as priorities change. Mr. Lombardi commented the target allocation percentage is to look out over the 5 -year span of the plan, spending that percentage of the revenues for those purposes. When reviewing the current balances, Open Space has a healthy balance. It is important to keep in mind with CPA projects, the Town has some control over projects brought forward, but the CPA takes applications from other organizations which we don't have control or understanding, this plan would benefit in maintaining flexibility. Selectperson Hoffmann moved to approve the 5 -Year Community Preservation Plan. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No. Discuss and Vote on Land Disposition Agreement &..Ground Lease for Millstone Road Community Housing Project- Select Board FY22-23 Strategic Plan Goal H-3 Ms. Kalinick noted that the Select Board gave oversight of a little over 16 acres of Town owned land off Millstone Road to the Brewster Affordable Housing Trust (BAHT). The BAHT developed a request for proposal to manage and develop the land for rental housing. The BAHT received a proposal from Housing Select Board 08.08.2022 www,brewster-ma.gov Page 8 of 12 `\\x:•04 i �'� �E�ell a �9 ilhl5j, I k�iIklE3i Office of: Town oBrewster Select Board 2198 Main Street Town Administrator v ` Brewster, MA 026314898 ti Phone: (508) 896-3701 Fax: (508) 896-8089 Assistance Cooperation (HAC) and Preservation of Affordable Housing (POAH) who submitted together. A copy of the proposal is in the packet and it has been deemed highly advantageous based on the criteria and a recommendation was made to the Select Board who is the awarding authority to enter a land development agreement and a long-term lease to develop and manage the land with POAH and HAC. Since the recommendation was made, administration and Town Counsel have been working with POAH and HAC to define the terms of the agreement and lease. Early this evening the Board met in executive session to review the documents. Once approved, the comprehensive permit process would begin through the Zoning Board of Appeals. The proposal includes up to 45 rental units, for mixed incomes and a combination of 1, l- and 3 -bedroom rentals. Mr. Lombardi noted that the Land Disposition Agreement provides language that requires the 45 units be built on this property as part of the project, the buffers that were included in the solicitation are also required to be maintained by POAH and HAC. Ms. Kalinick added that any amendment to the lease would require a subsequent vote by the Select Board. Selectperson Hoffman moved to approve the Land Disposition Agreement and Ground Lease between the Town and the Preservation of Affordable Housing and Housing Assistance Corporation as reviewed and discussed in executive session for planned affordable housing development at 0 Millstone Road. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Bingham - yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No. Discuss and Vote on Local Initiative Program Letter of Support for Millstone Road Community Housing Project Ms. I<alinick noted that as part of the process of Preservation of Affordable Housing and Housing Assistance Corporation applying for low-income tax credit, which is a major part of affordable housing financing, they have submitted for preliminary approval to the Department of Housing and Community Development. Brewster's Housing Coordinator Jill Scalise attended a site visit with representative from Department of Housing and notice is provided to the Town as a 30 -day public comment period. The Department of Housing is looking to make sure the Town is a partner and supportive of the project for which they are seeking approval for the tax credits. Ms. Scalise added that the project eligibility letter application is a key part in beginning the comprehensive permit, or the 40B permit process before the Zoning Board of Appeal. More documents are available in the packet regarding the criteria that is required to be met to move forward. Selectperson Hoffman moved that the Select Board vote to endorse the rental housing project proposed by the Preservation of Affordable Housing and Housing Assistance Corporation which is known as Millstone Road Affordable Rental Housing and would be located at 0 Millstone Road with 45 rental units, all units are affordable project under the Department of Housing and Community Development Local Initiative Program and with Select Board Chair hereby dually authorized to execute the Local Initiative Program letter of support for the project. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann - Select Board 08.08.2022 www.brewster-ma.gov Page 9 of 12 Town of Brewster FN 3 2198 Main Street 3 a a = Brewster, MA 02631-1898 Phone: (508) 896-3701 =�o Fax: (508) 896-8089 office of: Select Board Town Administrator yes, Selectperson Chatelain-yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 4 -Yes, No. Vote on Fall 2022 Special Town Meeting Date and Citizen Petition Deadline Mr. Lombardi noted that we are looking to hold Special Town Meeting on Monday November 14th at 6:OOpm at the Stony Brook Elementary School. Town bylaws stipulate the deadline for citizens petitions for Annual Town Meeting, but not Special Town Meeting, we generally use the same 45 -day window for the deadline. Assuming a November 14th meeting date, we are looking for the Board to establish September 28th as the deadline for citizen's petitions. This leaves two regular Select Board meetings to deliberate on any petitions that may come in before the deadline. As a reminder since this is a Special Town meeting those citizens petitions require 100 signatures. Select Board will most likely open the warrant on September 12th and close on October 17tH Selectperson Hoffmann moved to approve the date of fall Special Town Meeting as Monday November 14tH at 6pm at Stony Brook Elementary School and that we establish Wednesday September 28th as the deadline for submitting a citizen petition for a warrant article to be included in Special Town Meeting. Selectperson Bingham second. A roll call vote was taken. Selectperson Chatelain-yes, Selectperson Bingham- yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No. Vote on Chanee to Bav Property Committee_Charge &Discuss Potential Change to Pond Property Planning Committee Charge Is Lombardi reviewed the interest in modifying the charge for the Bay Property Planning Committee (BPPC) to remove references to charging the committee with looking at alternative uses of other sites in Town (Council on Aging, Town Hall and the Eddy School). The Select Board was supportive of this consideration and the BPPC voted in favor of making the change. Selectperson Hoffmann moved to approve the language change to the Bay Property Charge as outlined in the memo dates July 8, 2022. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Chatelain- yes, Selectperson Bingham -yes, Chair Whitney -yes. The Board vote was 4 -Yes, 0 -No. Ms. Kalinick noted that the Pond Parcel Planning Committee has been meeting since April and are reviewing the current makeup of the committee. Selectperson Hoffmann commented that the potential uses for the Pond Parcel that have been outlined are habitat protection, watershed protection, open space, conservation, passive and active recreation, community housing and general municipal purposes. Through committee discussions realized that we have a lot of voting representation for these ideas, but we only had the recreation commission member as a liaison and would like to expand the voting membership to include the recreation commission. This will be reviewed with the Pond Property Planning Committee, then back to the Select Board for a vote. Select Board 08.08.2022 www.brewster-ma.gov Page 10 of 12 o'o qF a =gam �D 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 office of:.. ; Select Board Town Administrator Discuss Proposed Truro Net Metering Credits Purchase_Agreement and Vote to Allow KP Law to Represent Brewster &Truro in Developing Intermunicipal Agreement Mr. Lombardi informed that Truro has developed significant solar on town property and has been aggregating supplemental energy credits that exceed their usage and have been banking these credits. Truro has reached out to surrounding Towns to see if there is interest in entering into an agreement where Brewster would receive almost all of the equivalent of the energy credits that they have available to offset our utility costs in the near term. Our energy manger has been involved and we have had several meetings with Truro Town officials and a presentation to our Energy Committee who has unanimously endorsed the concept. Looking to develop the agreement that would benefit both Truro and Brewster. KP Law serves as Town Counsel to both Towns, there is a process that respective Select Boards must go through to allow KP to serve in the role for both communities in developing the intermunicipal agreement. Mr. Lombardi noted that there is no difference in our negotiating positions, Truro has provided a proposal and now just a matter of working through the particulars of the agreement. Selectperson Hoffmann moved that the Select Board allow KP Law the following determination, that it is determined pursuant to Rule 1.7 of the Massachusetts Rules of Professional Conduct that the Select Board of the Town of Brewster consent to KP Law P.C., representing both Brewster and Truro with regard to the drafting of a new intermunicipal agreement for the purchase of Net Metering Credits as disclosed to the Town in a letter dated July 22, 2022 notwithstanding that KP Law P.C. also serves as Town Counsel for the Town of Truro. Selectperson Bingham second. A roll call vote was taken. Selectperson Bingham -yes, Selectperson Chatelain- yes, Selectperson Hoffmann -yes, Chair Whitney -yes. The Board vote was 4 -Yes, 0 - No. Follow-up on Annual Retreat: Review Additional_Committee Feedback and Draft FY23-24 Select Board Strategic Plan The Select Board held their annual retreat in which input was solicitated from committee chairs and department heads regarding both progresses made on the current two-year plan and suggestions for the Board to consider in adding new goals or modifying goals for the upcoming two-year cycle. The Select Board works through the process by developing building blocks that aligning both with the Vision Plan and the draft Local Comprehensive Plan. The Board endorsed adding two new building blocks, climate mitigation and adaptation and solid waste management. The Board also supported retaining a separate building block for the former Sea Camps Properties, The Board has identified 39 goals in the draft plan, administration has worked to provide specificity around the anticipated timeline for each of the goals. Goals are highlighted if they were carryovers from the last plan, and primary responsible parties are identified in making progress, as well as other key stakeholders. Mr. Lombardi added that this year a new column with degree of complexity was added in an attempt to reflect the extent to which some projects and initiatives are more involved and may take more time. Chair Whitney asked what number of goals is obtainable or would you go by the degree of complexity? Mr. Lombardi responded that there is no set number, as there is a host of work that goes on that does not make the plan that is important. Acknowledging that if Town leadership wants to identify this many goals, it is Select Board 08.08.2022 www.brewster-ma.gov Page 11 of 12 a o s06' ijiBt:tal 'T own O� Brewster Office.Qf: %,' Select Board ` 2198 Main Street Town Administrator N/= Brewster, MA 02631-1898 Phone: (508) 896-3701 06 Fax: (508) 896-8089 more likely that steady progress can be made rather than focus narrowly on a handful of goals. The plan serves as a roadmap as an organization to inform decision making and identifying resources being used across the organization. Selectperson Hoffmann wanted to outline the degree of complexity, and that it is not a degree of priority. Noting that though there are 39 goals, 9 have a low degree of complexity. Mr. Lombardi commented that in referencing the degree of complexity is accurate, lower may be better. None of these are really low, just relative to the others. One recommendation is how the goals are being characterized and to have higher and lower degrees of complexity. The Select Board will review, discuss and vote on the plan at an upcoming Select Board meeting. For Your Information: Mr. Lombardi acknowledge the letter from the Department of Housing Community Development that affirmed the Town's achievement in being recognized as a certified community. Second time in five years that Brewster has been placed in this position, reflective of the great work that our housing program has done and the progress we have made. Matters Not Reasonably Anticipated bV the Chair: None Questions from the Media: None Next Meetings: August 22, September 12, September 19, and September 26, 2022 Adjournment Selectperson Hoffmann moved to adjourn at 8:12pm. Selectperson Bingham second. A roll call vote was taken. Selectperson Hoffmann -yes, Selectperson Bingham -yes, Selectperson Chatelain-yes, Chair Whitney - yes. The Board vote was 4 -Yes, 0 -No. Respectfully submitted by Erika Mawn, Executive Assistant Approved: 08 / 23 / 2022 Date Signed: Selectperson Hoffmann, Clerk of the Select Board Accompanying Documents in Packet: Agenda, TA report, Consent agenda items, Red Top Road CR, Board of Health application, Cobies Change of Liquor Classification, the Kitchen Cafe Entertainment License request, 5 -Year Community Preservation Plan, land Disposition Agreement and Ground Lease for Millstone Road Housing Project, Letter of Support for Millstone Road Housing Project, Memo regarding date of Fall Special Town Meeting, Bay Property Planning Committee Charge, Net Metering Credits Purchase Agreement documents, Draft FY23-24 Strategic Plan, FYIs. Select Board 08.08.2022 www.brewster-ma.gov Page 12 of 12