HomeMy Public PortalAbout04-02-1984 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND, INDIANA, SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER
& LIGHT PLANT; APRIL 2 , 1984
1 The Common Council of the City of Richmond, Indiana, serving as a Board
2 of Directors in charge of the operation of the Richmond Power & Light
3 Plant, met in regular session April 2 , 1984 at the hour of 7 : 00 p.m.
4 in the Municipal Building of said City. Chairman Whitesell presided
5 with the following members present : Councilpersons : Elstro, Williams ,
6 Brookbank. , Hankinson, Parker, Bodiker, Lemoine and Morris . Absent :
7 None . The following business was had, to-wit :
8
9 APPROVAL OF MINUTES OF MARCH 19 , 1984
10
11 Councilperson Morris moved to approve the minutes of the previous
12 meeting as received, seconded by Councilperson Bodiker and on unanimous
13 voice vote the motion was carried.
14
15 APPROVAL OF BILLS , TRANSFERS AND INVESTMENTS
16
17 Councilperson Bodiker moved to approve the bills already paid, cash
18 transfers and investments purchased, seconded by Councilperson Brookbank
19 and on unanimous vioce vote the motion was carried.
20
21 Bill Already Paid '
22 Payroll & Deductions 2/24/84 137,474.11
23
24 Cash Transfers from Cash Operating Jund to:
25 Utility Bond Sinking Fund 69,688.55
26 Depreciation Reserve Fund 91,000.00
27 Cash Reserve Fund 93,694.00
28 Total Transfers 254,382.55
29
30 Investments Purchased from:
31 Cash Operating fund 1,250,000.00
32 Cash Reserve Fund 185,594.00
33 Depreciation Reserve Fund 2,257,004.45
34 Utility Bond Sinking Fund 69,688.55
35 Total Investments 3,562,287.00
36
37 Total of All Other Bills Paid 780,318.15
38 Total of Bills Paid 4,734,461.81
39
40 Councilperson Bodiker moved to approve bills in the amount of 868,775.55 for
41 payment, seconded by Councilperson Lemoine and on unanimous voice vote the motion
42 carried.
43
44 Grand total of all bills paid is 5,603,237.36.
45
46 REMARKS BY THE CHAIRMAN
47
48 Chairman Whitesell reminded the Board members of the meeting on April 9, 1984 at
49 the Service Building at 7:00 p.m. This meeting will be a study session.
ISO
51 REPORT BY -GENERAL MANAGER
52
53 General Manager Huffman presented the bids received for three (3) 500 KVA
54 Transformers for opening.
55
56 Councilperson Bodiker moved to accept and file the Proof of Publication for the
57 bids, seconded by Councilperson Parker and on unanimous voice vote the motion was
58 carried.
59
60 The bid of Brownstown Electric Supply Co, Inc, was received in proper order and
61 accompanied with a bid bond for 5% of the total bid. The bid was for three (3)
62 General Electric transformers in the amount of 5,057.00 each with a 14 to 16 week
63 delivery. an alternate bid for three Howard Industries transformers in the amount
64 of 4,425.00 each with a delivery time of 15 to 17 weeks was also included.
65
RP&L Minutes Cont'd
April 2, 1984
Page 2
1 The bid of Richmond Electric Company was received on proper form but the Non Coll-
2 usion Affidavit was not signed. The bid was accompanied by a certified check in the
3 amount of 690.00. Bid price was 4,600.00 per transformer for a total price of
4 13,800.00 with a delivery time of 8 to 10 weeks.
5
6 The bid of Universal Electric was received in proper order and accompanied by a
7 bid bond in the amount of 1,000.00. This was for three McGraw Edison transformers
8 in the amount of 4,051.95 each with a 22 to 24 week delivery. Total price is 12,155.85.
9
10 The bid of Electric Laboratory and Sales was receiveddn proper order and accompanied
11 by a bid bond in the amount of 5% of the bid. Bid price is 4,780.00 per transformer
12 for a total price of 14,340.00 with a delivery time of 18 to 20 weeks.
13
14 The bid of Translectric Supply Company was received in proper form and accompanied
15 by a bid bond in the amount-of 5% of the bid. Bid price is 3,970.00 per transformer)
16 with a delivery time of 22 to 24 weeks.
17
18 The bid of Westinghouse Electric Supply Company was received in proper order and
19 a acompanied with a bid bond in the amount of 5% of the bid. Bid price is 4,194.00
20 per transformer for a total price of 12,582.00 and a delivery time of 12 weeks.
21
22 The bid of Central Maloney, Inc. was received in proper order and accompanied with
23 a bid bond in the amount of 5% of the total bid. Bid price is 3,954.00 per trans-
24 former for a total price of 10,962.00 with a delivery date of 9 to 11 weeks.
25
26 The bid of General Electric Company was received in proper order and accompanied by
27 a bid bond in the amount of 5% of the total bid. Bid price is 4,958.00 per trans- .
28 former with a delivery date of 14 to 16 weeks.
29
30 Councilperson Hankinson moved to refer the bids for three (3) 500 KVA transformers
31 to the General Manager for tabulation, evaluation and recoi:uuendation, seconded by
32 Councilperson Parker and on unanimous voice vote the motion was carried.
33
34 General Manager Huffman asked the Board to receive bids for one (1) 1984 Station
35 Wagon to replace an automobile in the fleet that needs continual repair. The re-
3 6 quested wagon is a 4-door front wheel drive vehicle.
37
38 Councilperson Bodiker asked the General Manager why the specifications were for
39 4-door front wheel drive since this could possibly eliminate some manufacturers
40 from bidding.
41
42 General Manager Huffman couuuented that front wheel drive was easier to control in.
43 snow and ice, but that the specifications could be changed and they would accept
44 either front or rear wheel drive. Mr. Huffman stated he would prefer to leave it
45 . a 4- door wagon.
46
47 Councilperson Bodiker moved to authorize the General Manager to receive bids for
48 one (1) new 1984 4-door station wagon, seconded by Councilperson Brookbank and on
49 unanimous voice vote the motion was carried.
50
51 NEW BUSINESS
52
53 Chairman Whitesell presented two (2) resolutions to the Board of Directors for
54 action. Resolution No. 1-1984 was regarding Directors Travel and Resolution No.
55 2-1984 was regarding employment of minor unemancipated children.
56
57 The Chairman stated that these Resolutions were not included on the agenda as
58 mailed and that this was simply an oversight in the preparation of the agenda:..
59 He asked for general consensus to add these items to the agenda. There was no
60 protest on the addition of these items to the agenda.
61
62 The Clerk read Resolution No. 1-1984 in its entirety.
63
64 RESOLUTION NO. 1-1984
65
RP&L Minutes Cont'd
April 2, 1984
Page 3
•
1 WHEREAS, the attendance of certain officers and members of the board of directors
III 2 of the Richmond Power and Light at,.the annual American Public Power Association
3 (APPA) Conference benefits the utility and the City of Richmond through its
4 educational programs and acquaints board members with the efficient operation
5 and management of utility systems; and
6
7 WHEREAS, the boardshould utilize such conferences in the most efficient manner,
8
9 NOW, THEREFORE, BE IT RESOLVED by the Coi:auon Council for the City of Richmond,
10 acting in its capacity as the Board of Directors for the Richmond Power and
11 Light that:
12
13 The Board encourages the general manager of Richmond Power andLight to attend the
14 annual APPA conferences, along with three (3) members of the Board of Directors,
15 which should include the chairperson of the Board of Directors. It is recommended
16 that the Vice-Chairperson of the RP&L Board of Directors be selected as one of
17 the other members to attend the annual conference; however, each of the Board
18 of Directors members shall have the opportunity to attend at least one conference
19 within his or her four year term of office.
20
21 In addition the general manager shall select one of the top-level management-
22 members to attend the conference.
23
24 PASSED AND ADOPTED by the Common Council for the City fo Richmond, acting in its
25 capacity as the Board of Directors for the Richmond Power and Light, this
ill 26 day of , 1984.
27
28 Chairman Whitesell asked for statements or comments from the members of the Board.
29
30 Councilperson Williams stated his displeasure with limiting the number of board
31 members able to attend this conference. He further stated that all interested
32 members should be allowed to, attend since this is a learning experience and
33 benifits all that attend.
34
35 Councilperson Lemoine stated there wereitwo reasons the study group decided to
36 limit travel to these conferences: (1) Thel:cost of registration, travel and
37 lodging and (2) It is important to include members of top level management at
38 these functions. She stated the study group concurred the conferences are import-
39 ant, but that some restraint should be dispalyed on the number of the Board
40 members attending.
41
42 Councilperson Lemoine moved that Resolution No. 1-1984 be adopted. Councilperson
43 Morris seconded the motion.
44
45 Councilperson Esltro questioned the fact that if the Board retains the same
46 Chairperson and Vice Chairperson for four years will the board work around this
47 to allow other members to attend.
48
49 Councilperson Hankinson also questioned the posibility of all members being
50 able to attend if the Couirperson and Vice Chairperson attend. Councilperson
III 51 Lemoine stated the Resolution only recommends that the Vice Chairperson attend.
52
53 Councilperson Morris stated the Resolution says each member shall have the
54 opportunity to attend if they so chose to go.
55
56 Councilperson Hankinson stated he felt the Resolution was not needed since the
57 Board-;could establish who should attend conferences annually and this Resolution
58 is tying the hands of future boards.
59
60 The motion to adopt Resolution No. 1-1984 passed with the following vote:
61
62 Ayes: Brookbank, Bodiker, Lemoine, Morris and Whitesell (5)
63
64 Nays: Elstro, Williams, Hankinson and Parker (4)
65
RP&L Minutes Cont'd
April 2, 1984
Page 4
1 The Clerk read Resolution No. 2-1984 in its entirety.
2
3 RESOLUTION NO. 2-1984
4
5 WHEREAS, it is in the interest of the Richmond Power and Light to attract a broad
6 base of permanent and temporary employees; and
7
8 WHEREAS, the employment of minor unemancipated children of certain public officials
9 may create a potential conflict of interest.
10
11 NOW THEREFORE, BE IT RESOLVED by the Conlon Council^for the City of Richmond, acting
12 in its capacity as the Board of Directors of the Richmond Power and Light that:
13
14 No minor unemancipated child; of any member of the Common Council for the City of
15 Richmond, nor of any elected or appointed public official, who acts in a policy
16 making position for the City of Richmond or for RP&L shall be employed by the
17 Richmond Power and Light. For purposes of this resolution "minor, unemancipated
18 child" means an unmarried, natural or adopted child,: under the age of twenty-one
19 years, and who is more than 50% dependent upon his or her parents support.
20
21 PASSED AND ADOPTED by the Common Council for the City of Richmond, acting in its
22 capacity as the Board of Directors for the Richmond Power & Light, this day
23 of , 1984.
24
25 Councilperson Elstro asked the City Attorney what the 50% support was based upon.
26 Mr. Barden stated it would be the same general test_as used for income tax and
27 could be supported by receipts, etc.
28
29 Councilperson Elstro asked the City Attorney if this was existing State Law. Mr.
30 Barden stated this was construeing State Statute, the Attorney General's Opinion
31 and case law and if tested in Court he feels it would be held as law. Mr. Barden
32 stated the State Board of Accounts recommended .this resolution be set to establish
33 guidelines on this subject.
34
35 Mr. Barden explained to the members of the Board that nepotism is a problem only
36 affecting governmental units and is based on the idea that your influence as a
37 public official should not be used to profit yourself or your family.
38
39 Chairman Whitesell questioned the fact that the Resolution as presented was broader
40 than the study conuuittee might have recommended since it now refers to policy
41 making pbulic officials for the City of Richmond and the RP&L Board regarding,
42 unemancipated children.
43
44 The Chairman suggested htat Resolution No. 2-1984 be tabled for clarification.
45
46 Councilperson Hankinson moved to table Resolution No. 2-1984, seconded by Council-
47 person Williams and on the following vote the motion was carried.
48
49 Ayes: Elstro, Williams, Hankinson, Parker and Whitesell (5)
50
51 Nays: Brookbank, Bodiker, Lemoine and Morris (4)
52
53 There being no further business on a motion duly made, _seconded and passed the
54 meeting was adjourned.
55
56 Terry Whitesell
57 Chairman
58
59 ATTEST: Mary Merchanthouse
60
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