HomeMy Public PortalAbout100_020_ChristineSEA_CCAR4-23-2015 MAYOR �?til �' ° CITY MANAGER
Jason Buelterman 4 r Diane Schleicher
CITY COUNCIL ti CITY CLERK
Wanda Doyle,Mayor Pro Temp Janet LeViner
Barry Brown
Rob Callahan CITY ATTORNEY
Bill Garbett f Edward M.Hughes
Monty Parks
ZEEll
Paul Wolff
CITY OF TYBEE ISLAND
City Council Agenda Item Request
Agenda Item Requests and supporting documentation must be submitted to the Clerk of Council by
4:00PM on the Thursday prior to the next scheduled Council meeting. If this form is received after the
deadline,the item will be listed on the next scheduled agenda.
Council Meeting Date for Request: 4/23/15
Category: Special Event Consideration
Item: Christine: April 27—May 1; 2nd Avenue area(May 4 is the rain date if necessary)
Organization: Yes But Film Corp.
Explanation: Application is attached.
Budget Line Item Number(if applicable):
Paper Work: X Attached*
Audio/Video Presentation**
* Electronic submissions are requested but not required. Please email to
j levinerAcityoftybee.org.
** Audio/video presentations must be submitted to the IT department at City Hall
by 4:OOPM on the Thursday prior to the scheduled meeting.
Submitted by: Chantel Morton, Main Street Coordinator
Phone/Email: 912-844-9771 /cmorton@cityoftybee.org
Comments: *Organizers are aware of approved scheduled events that coincide with their proposed
dates and are in communication with the organizers of those events. Department Heads
do not foresee any issues.
Date given to Clerk of Council 4/14/15
* * *
P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749 *Certified*
(866) 786-4573—FAX(866) 786-5737 i City of
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Paul Wolff
CITY OF TYBEE ISLAND ,. ,S`" . , ' . '-t '°J5
SPECIAL EVENTS APPLICATION
The City of Tybee Island recognizes that special events play a significant role in the life of the community. Special events enhance
the community by providing recreation,cultural and educational opportunities to residents and tourists and they attribute to the
economic health of the community. It is our goal to assist event organizers in planning safe and successful events that have a
minimal impact in the areas surrounding the event. By keeping the public's best interest in mind, persons or organizations wishing
to host a special event upon public property or private property requiring City Services,special permitting and/or vendors must first
be granted approval from the City Council and/or the City Manager. The Special Event application shall be completed with all
requested information completed and submitted for consideration at least sixty(60)days prior to event. Events with 75 or more
people upon public property or private property requiring City Services,special permitting and/or vendor permits that are not for
the non-profit organizer of the event require approval from the City of Tybee Island. No more than one event per day will be
permitted due to limited infrastructure and city resources. In order to ensure a smooth review process for permission to have a
Special Event,the applicant will receive direction from applicable City Departments,City Manager and Main Street Coordinator.
Prior to the application being submitted for City Council consideration(if applicable),all concerns and details must be addressed,
confirmed by the organizer and accepted by designated City Staff of impacted departments.
Note: Applicant must meet with the Main Street Coordinator or his/her designee at time of submitting application. Additional
meetings may be required.
Today's Date: (1/ /S Application Fee Submitted:
•A non-refundable Special Event application fee of$50 is required at time of application submittal for processing and consideration.
Checks or money orders should be made payable to the City of Tybee Island.
SECTION
i 1: EVENT INFORMATION
1. Name of Event: ChrIS--tine
2. Date and time of event: Aall a1 — M Q tl > 01S* - See a Lll e/SCil t4
1k*d .. Setup: Date/Time period f'1 r1 ( , �t^s bti�
i ll � ,
, (�c t4 ' I1 Breakdown: Date rime period a 1 s
pcp 9 _2nd I n1L
Location(s): 1 Ar`( ' 1 yb« ZbIR�-A- at rot
A site plan of the event area drawn to scale and depicting all event structures is required at time of application
submittal.
A Letter of Permission (LOP)from Georgia Department of Natural Resources(http://coastalgadnr.org/sendemail)
is required for events with beach usage and/or within the Shore Protection jurisdiction (i.e. beach side
parking lot areas,etc.)fifteen(15)business days prior to the event. The event is subject to cancellation without
an LOP as noted. \I CS p
4. Organization: ICS tr'uJ r 1 lr., `e
t• Commercial? o Non-profit/Tax Exempt?(Non Profit Status/GA Tax Exempt Certificate must be attached.)
5. Phone number and/or website for public event information: q 12- (055 • S-• -
I 1
:ow-\
v6• If location and/or activities impact merchants and/or residents,written documentation is required as noted in Section 5.
7. Organizer/Applicant: 0-044.4 Sat', eSse. • Loca.1i dT s Mor�ye'
Address: ! bob I Abercorn
SCity: IYttn114.11 n State: Zip: 3$ypo
Contact Phone: t12 (06 5 'OM 5 'I i Email: y,nv4hA A7) 0[� rdfldV S� . Gp
Organizer/Applicant listed above must be in attendance and readily available or the duration f the event.
P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749
(912)472-5071 —FAX(912)786-9539
www.cityoftybee.org
1\e‘41
SECTION 2: EVENT DETAILS
1. Is this event... 0 Open to the public Private Invitation only Nit
2. Describe the event and its goals: Ftexhk t F11 • ■' 4-" r
3. Estimated number of people to attend and what this is based on: 6s - cas f-r crew
4. Is there an admission fee for attendees?slqNo ❑ Yes-Fee will be:
f A preliminary budget is due with application. (refer to Section 7: Financial)
5. Have you ever done this event before? If yes,list dates and locations: in 4-44 foatT"%
i
f u. % m 'n • 4 SAr AAA'
T bet _ in • /, 00C. r
6. Describe parking arrangements during event in detail: We WOU4,t /d otA 4
d ' , _, , es ij , Arm �e�Pa*
•:. Please attach a drawing of parking plan,'Organizer may be equired to run a shuttle if a parking lot is
closed for the event. ik A,f),
7. List event sponsors and marketing plan: ache.
8. List any additional contact person(s)and their phone numbers involved in the planning of this event.
pavtelle- tro-i,\-1,1 er c' 19. - 2f`7 - sS
9. What plans exist for clean up and recycling?(Disposal of grease,trash,etc.) IOCQhe'115 - QW
10. Please list any entertainment,bands,emcees or onsite promoters attending this event. hia flr€.
Describe sound equipment: NA
ISECTION 3: REFERENCES
1. Please list your previous special event and/or hosting organization's experience in producing events.
uh;l- ?VD Cht(A M Morro,ittr / Lockh rc IAD>nas« on
> 7 loco( 4t?r.s
2. Please list two(2)references excluding City Officials and Staff:
a. Name: 8 �5Qtnr. / ILd,GtL���)1� �A CIS
Address: G 1 Lfd Rock; AM! ) Sowo ' G.- 3I / Dt'j
Phone: 9/1 - 31t -� f f✓ l q T J-
b. Name: �'Y 1 u �11�'� (+�+1 F 1 Q 5t� iC�s U' 1�r
Address : . 1. IA . . . A \$pr eg.. teS'dlt{S
Phone: Q (Z 6Sl a" () ) C4 3010,6
/ G,6
Page 1 of City Council Approved:February 14,2013;updated September 2013
''..‘11‘,...fiN
SECTION 4: OTHER REQUESTS
_tY (Check the boxes below and provide additional information if applicable.) I
if
1. ❑ Vendors(Organizer must submit all Vendor Applications with payment no later than two[2]weeks prior to
event. Chatham County Health Department must be contacted for approval of food
vendors in accordance with their regulations.)
2. ❑ Department of Public Works(DPW)Request(s)(DPW approval required;staffing g/equipment fees may apply)
DPW Item Amount needed Total hours needed
Traffic Cones
—
Barricades
Traffic Barrels
Trash cans
Recycling containers —
Port-a-lets
Sweeper
Vac Truck
Fire ant treatment
Dump Truck
Back-hoe
i
List other services that are requested. Costs will be determined. k. ? Q.� t 1 U�lit `d"-
1 'tom bc, CR.0 i l(, u ; ( cj , , A. -e ,t -■ •Q i
3. I Street Closures(Tybee Island Police Departme t(TIPD]approval required.)a. List requested streets: j grid A ve fn fue as oteP s' ti L L4 01^ a t-li e /
4. Special parking/parking pas request(s)(Parking Service Division appr re red. �4°cid c/o-6w
a. Please describe: 7 jig 4 S 4 es am, 1 S ^ a 4t 4 61 A e
5. Commercial truck parking lepf4AJ /� 14-
a. Please describe: 0 w fr' cad rk 1 ^� 4-ri� -Will ep a r iC i N We •^ 1 �/�.
6. Police Detail(T/PD approval required;staffing/equipment fees may pply) 1 "1 Sp e(S / s 1
a. Please describe: VVt. wry i( h t re- elf-4 �- pm 1 r to
(If off duty police officers are hired,organizer is responsible for contracti4 diFectly with the individual[s]and 0
paying fees direct as agreed upon.) tfAeleud
7. ❑ Alcoholic Beverages(License Application should be submitted to the Administrative Assistant to the City Manager. ..Gk
Approval is required by City then State.)
8. ❑ Fire Detail/Inspection(staffing/equipment fees may apply)
a. Please describe:
(If off duty fire department staff/volunteers are hired,organizer is responsible for contracting directly with the
individual(s)and paying fees direct as agreed upon.)
9. ❑ Fireworks(TIFD,Chatham County and U.S. Coast Guard notification/approval required. Special application from
Applicant due to USCG at least 135 days prior.)
10. ❑ Additional Security
a. Please describe:
11. ❑ Petting Zoo
a. Please describe:
Page 3 ofd City Council Approved:February 14,2013;updated September 2013
. lit
SECTION 4: OTHER REQUESTS(CON'T.) i �w
'144 e
(Check the boxes below and provide additional information if applicable.)
12. ❑ Parade/Procession(TIPD approval required;staffing/equipment fees may apply) 1
a. List requested parade staging area and route:
(*Parades are required to start on Saturdays no later than 3:00pm with the exception of the Beach Bum Parade.
Participants must adhere to safety guidelines.)
13. ❑ Amusement Rides(Insurance from providing company is required no later than two[2]weeks prior to event.)
14. ❑ Temporary Structure(i.e. tents,booths,stage,etc.)
a. Please describe:
(Application for permitting of structures exceeding 10'x 10',stages, booths and the like are required through the Planning&
Zoning Department. Completed application with required documentation must be submitted no later than thirty[30]days
prior to the event.Structures are not permitted without approval from the Planning&Zoning Department. Fees apply.)
15. ❑ Electrical needs(fees may apply)
a. Please describe:
16. i Filming request(Permit application should be filed with Facilities Coordinator. Approval is required.)
17. ❑ Banner request(Permit application should be filed with Facilities Coordinator. Approval is required.)
18. ❑ City Facility request(Permit application should be filed with Facilities Coordinator. Approval is required.)`The Walter W.
Parker Pier and Pavilion is managed by Chatham County Parks&Recreation. Reservations for use of this facility must go
through their office.
SECTION 5: ADDITIONAL REQUIREMENTS
- A non-refundable Special Events application fee is required at time of application submittal. The application will
not be processed without the application fee of$50.00. Checks should be made payable to the City of Tybee Island.
If the applying organization is tax exempt,a GA Tax Exempt Certificate must be submitted with the application.
- The Organizer/Applicant is responsible to notify merchants and/or residents impacted by the proposed event location(s)
and activities. Organizer/Applicant must provide written documentation confirming notification and acceptance of
merchants and/or residents prior to the event application being submitted for City Council approval.
- Insurance,as indicated below, is required at least two(2)weeks prior to the Event. Failure to provide insurance
will result in the cancellation of event.
PRIVATE PROPERTY PUBLIC PROPERTY
Organizer is responsible to obtain Signed Indemnification
PRIVATE necessary insurance as deemed
INVITATION by the property owner. Agreement required.
Signed Indemnification Agreement required. Signed Indemnification Agreement
Organizer is responsible to obtain
required and a
$1 million certificate of insurance,with the
necessary insurance as deemed City of Tybee Island listed as additional insured and
OPEN TO appropriate by property owner. certificate holder.
THE PUBLIC *If use of the Walter W. Parker Pier and Pavilion is part * If use of the Walter W.Parker Pier and Pavilion is
of the event,a$1 million certificate of insurance,with part of the event,a$1 million certificate of insurance,
Chatham County Parks&Recreation listed as an with Chatham County Parks& Recreation listed as an
additional insured and certificate holder is required. additional insured and certificate holder is required.
The application will go through the review process again if substantial changes are made or additional needs are
requested. Additional application fees will result with additional meetings.
Page 4 aid City Council Approved:February 14,2013;updated September 2013
glin
Mb
4 I SECTION 6: INDEMIFICATION AGREEMENT AND ACCEPTANCE
r TO ADHERE TO APPLICATION REQUIREMENTS I
' I,individually and as the Agent representing the Event Organization,do hereby agree to indemnify and hold harmless the City of
Tybee island,Georgia,its officers,agents,employees and contractors from and against any and all loss,damage,claim,demand,
liability or expense by reason of any damage or injury to property or person which may be claimed to have arisen as a result of or In
connection with the occupancy or use of listed event premises during the time period of said event.
Such obligation to indemnify and hold harmless shall continue notwithstanding any negligence or comparative negligence on the
part of the City relating to such loss or damage,except for loss or damage arising from the sole negligence or willful misconduct or
gross negligence of the city,and shall include all costs,expenses and liabilities incurred by the City in connection with any such claim,
suit,action or cause of action,including the investigation thereof and the defense of any action or proceeding brought thereon and
any other judgment or decree which may be entered in any such action or proceeding or as a result thereof. These provisions shall
survive the expiration or earlier termination of the use of premises. Nothing in this Agreement shall be construed to affect in any
way the City's rights,privileges,and immunities as set forth in Georgia Statutes and/or the Constitution of the State of Georgia.
Organizer/Applicant's Signature: [
Date: 7 ( g / /-5
INTERNAL USE BELOW.
Staff signatures for City Departments listed below indicate the event application has been reviewed and department needs are
accepted as requested. All signatures are required prior to application being submitted for City Council consideration.
Event application review with organizer and staff with impacted department(s): ', )"''
ollow up me ing(s)as noted:
i
/ __ r
Q.
i l Li , I /264-1iJ t3-iS
City Manager and/or Designee Date Finance Director and/o De�ee Date
'•lann'.: &Zoning Manfa:e and/or Designee, V�D}a eater Se r tent Supervisor and/or Designee Date S- Leiv/pc-
Chief.f Police and or '- :'ee Date Cam roun Man er and or n
I g d/o Designee
Date
,� ■ --i.. -- ,.r .( /;mill , /l 7/ .-
Chief o ire Department and/or Desi• ee Date Department of Public Works Director and/or Designee Date
COMMENTS:
DATE APPROVED BY CITY COUNCIL:
ADMINISTRATIVE APPROVAL(as applicable):
Main Street Coordinator: Date:
City Manager: Date:
Page 5 of City Council Approved:February 14,2013;updated September 2013
CHRISTINE FEATURE FILM
Our Schedule Filming on Tybee Island
Location: 1 2"d Avenue, Tybee Island, GA 31328
NOTES:
EXT = Exterior; INT= Interior Filming
STREET CLOSURE = when we would like to have blocked for our use all of 2nd Avenue
from the Sugar Shack (301 1st St, Tybee Island, GA 31328) to 1 2nd Avenue. And also
a short section on Solomon Avenue. This is highlighted on the included Road Closure
Maps. On STREET CLOSURE days, we also request to have all of the parking in the
areas highlighted to park our own period picture cars specific to the film. (1974 or
earlier vehicles). Note that the parts of the street we request to control are marked with
yellow highlight.
PARKING NOTE: We would like to buy the parking spots as designated on the
included Requested Parking Map for all days. Note that the parking spots are marked
with yellow highlight.
FILM SCHEDULE: C t't-L;-e. ` .
uccroi,i61 �fl
Monday April 27, 2015
We will arrive in the afternoon -- ', Y(t ,! to ,,a-g 441,i K;)
EXT Siesta Key Estates A OW
Then INT W fxU
STREET CLOSURE requested from 4pm to approximately 8pm bi .-
Tuesday April 28, 2015 �1�. �UtrP
All day approximately Gam — 8pm
EXT Christine's Apt. Christine comes home
Then INT
STREET CLOSURE requested from 7am - noon
Wednesday April 29, 2015
All day approximately 7am — 8pm
INT all day
Thursday April 30, 2015
CALL TIME 3pm
INT Start of our day
EXT Christine in car 16m NIGHT
EXT Christine hears couple NIGHT
STREET CLOSURE requested from 3pm to approximately 3am
Friday May 1, 2015
CALL TIME 5pm
We start INT
EXT for 4 scenes
STREET CLOSURE requested from 8pm to approximately 3am
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Chantel Morton
From: silvermythago @gmail.com on behalf of Jody Schiesser <mythago @lavondyss.com>
Sent: Wednesday, April 08, 2015 6:19 PM
To: Karen Reese; Chantel Morton
Cc: Aidan Sleeper; Danielle Netzinger
Subject: CHRISTINE - Applications to Film at or near 1 2nd Avenue, Tybee Island, Apr 27 - May 1
Attachments: MAP-requested parking jpg; MAP-street closure request jpg; CHRISTINE-Tybee Special
Event Application.pdf; CHRISTINE-Tybee Beach Permit Application.pdf; CHRISTINE-
Tybee Film Permit Application.pdf; CHRISTINE-Tybee Schedule at 1 2nd Avenue and
Road Closure Requests.pdf;CHRISTINE-Certificate of Insurance-Tybee Island.pdf
Hi Chantel, Karen,
Attached are the Tybee Special Events Application, the Film Permit Application, and the Beach Permit
Application for the filming we are planning for the feature film CHRISTINE. Also attached are addendums
that describe the schedule and when we are asking for road closures, as well as the parking that we are
requesting, including Maps showing the areas requested. With the parking, can we determine what the costs
will be for the spots requested and pay one amount?
Also attached is our Certificate of Insurance with Tybee Island named as requested.
Below is some information about the film and our schedule for filming at 1 2nd Avenue, Tybee Island.
CHRISTINE FEATURE FILM
Tybee Location: 1 2nd Avenue, Tybee Island, GA 31328
NOTES: EXT = Exterior;INT= Interior Filming
FILM SCHEDULE:
Monday April 27, 2015
We will arrive in the afternoon
EXT Siesta Key Estates
Then INT
Tuesday April 28, 2015
All day approximately 6am—8pm
EXT Christine's Apt. Christine comes home
Then INT
Wednesday April 29, 2015
All day approximately 7am.—8pm
INT all day
Thursday April 30, 2015
CALL TIME 3pm
INT Start of our day
EXT Christine in car 16m NIGHT
EXT Christine hears couple NIGHT
Friday May 1,2015
CALL TIME 5pm
We start INT
EXT for 4 scenes
SYNOPSIS: CHRISTINE is a young, ambitious, pretty, 29-year-old news reporter in Sarasota, Florida. She
hosts a weekly chat show about city government and covers small human interest
stories. According to Christine, "small" is the only kind of story in Sarasota. While her
friends and family may be satisfied with being small people in a small place, Christine
has always known that she's meant for something big.
She wants to become a broadcast anchor on national television. She has a crush on
one of her co-workers, and hopes to one day become his bride. Christine has dreams.
Christine has goals.
But Christine is having some problems. One by one, her dreams are evaporating
in front of her eyes. It's like the dreams are turning into nightmares.
After years of interviewing others, she finds herself having to answer some basic questions:
Where am I? Who am I? Why am I here?
Thanks!
Jody Schiesser
Location Manager
CHRISTINE
118 Blueleaf Court - Savannah, GA 31410
mythago @lavondyss.com
912.655.5617
-vimeo.com/mythago
2
CHRISTINE — Feature Film
Production Company: Yes But Film Corp
Filming Location: 1 2nd Avenue, Tybee Island, GA 31328
We have been in constant communication with the Robert DeNiro film
"Dirty Grandpa" that is filming on the south side of Tybee Island overlapping our
film schedule. Beth Nelson, the Location Manager "Dirty Grandpa", and Jody
Schiesser, Location Manager for "Christine", work regularly together and both
films have been setup so they do not interfere with each other. Beth's phone# is
912-398-1599
We are communicating our plans with Matt Tolle, Coordinator of the Sand Arts
Festival, for that overlap of activity on Friday, May 1 , as well. We shouldn't affect
Sand Arts as we will be starting later that day, 4pm at the earliest.
Sugar Shack was notified of our filming. It's the only business on the street and
nearby to where we are filming or the street we intent to control during some
exterior scenes we are shooting.
The following homes were notified, we communicated with every home on the
street, including a hard copy of our notification letter.
1 2nd Ave
2 2nd Ave
3 2nd Ave
4 2nd Ave
5 2nd Ave
6 2nd Ave
7 2nd Ave
8 2nd Ave
9 2nd Ave
102nd Ave
11 2nd Ave
2 Solomon Avenue (directly behind our location)
4 Solomon Avenue (directly behind our location)
ALL Condo and apartment UNITS within buildings were giving a notice as well.
Property managers were emailed and/or spoken with them. WE e-mailed the
following and spoke to on the phone:
Oceanfront Cottages
North End Tybee Properties.
VILLA BY THE SEA Is managed by Oceanfront Cottages
CHRISTINE
10001 Abercorn Street Savannah, GA 31406
Hello Tybee Businesses and Residents,
Yes But Film Corp will be filming a major feature film on Tybee Island
from April 27 - May 1, 2015. Most of the filming will take at 1 2nd
Avenue and on the street of 2nd Avenue close to the 1 2nd Avenue
address. Tentatively on Monday,April 27,April 28th,April 30th, and
May 1st (these date could shift due to weather) we will film a road
scene on 2nd Ave between Sugar Shack and 1 2nd Ave. This will
require closing 2nd Ave after the Sugar Shack to vehicular traffic for a
short time. The Pt road closure will happen during the daylight
hours,the others will happen in the evenings and night hours.
Businesses may remain open and pedestrians will have access to the
sidewalk. Tybee police officers will be on site for traffic control.
Between April 26th and May 2nd we will be using 10-11 parking
spaces on 2nd Avenue after the Sugar Shack. If anything changes we
will let you know.
We are working closely with the City of Tybee Island to ensure that
filming will have a minor impact on the surrounding area.
We apologize in advance for any inconvenience. If you have any
questions, please feel free to contact me by phone, email, or text.
We are looking forward to our stay at Tybee and appreciate your
assistance and cooperation.
Thank you,
Jody Schiesser
Location Manager
912.655.5616
mythago@lavondyss.com
You may also contact
Danielle Netzinger
Assistant Location Manager
912.247.5828
idocpro2 @gmail.com