HomeMy Public PortalAbout03-05-1984 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND, INDIANA, SERVING AS ABOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER
& LIGHT PLANT, MARCH 5, 1984
1 The Mammon Council of the City of Richmond, Indiana, serving as a Board in
2 charge of the operation of the Richmond Power & Light Plant, met in regular
3 session March 5, 1984 at the hour of 7:00 p.m. in the Municipal Building of
4 said City. Chairman Whitesell presided with the following members present:
5 Councilpersons: Elstro, Williams, Brookbank, Hankinson, Parker, Bodiker,
6 Lemoine and Morris. Absent: None. The following business was had, to-wit:
. 7
8 APPROVAL OF MINUTES OF FEBRUARY 21 , 1984
9
10 Councilperson Hankinsin moved to approve the minutes of the previous meeting
11 as received, seconded by Councilperson Williams and on unanimous voice vote
12 the motion was carried.
13
14 APPROVAL OF BILLS, TRANSFERS AND INVESTMENTS
15
16 Councilperson Bodiker moved to approve the following bills already paid,
17 cash transfers, investments purchased, bond principal and interest payments
18 and IMPA bills, seconded by Councilperson Hankinson and on unanimous voice
19 vote the motion was carried.
20
21 Bills Already Paid
22 Payroll 2/24/84 78,310.78
23 Deductions 59,763.00
24 Total Payroll 138,308.78
25
26 Cash Transfers from Cash Operating. Find to:
27 Cash Reserve Fund 93,694.00
28 Utility 69,688.55 •
29 Depreciation Reserve Fund 91 ,000.00
30 Total Transfers 254,382.55
31
32 Investments Purchased from:
33 Cash- OPerating Fund 1 ,270,577.45
34 Cash Reserve Fund 702,154.00
35 Depreciation Reserve Fund 2,450,915.00
36 Consumer Deposit Fund 100,000.00
37 Utility 69,688.55
38 Total Investments 4,593,335.00
39
40 . Bond Principal & Interest Payments 1 ,641 .25
41
42 Total of all other bills paid 135,106.81
43
44 IMPA Bills 713,433.61
45 Total of Bills Paid 5,835,973.00
46 Councilperson Bodiker moved to approve bills to be paid in the corrected
47 amount of $625,296.23, seconded by Councilperson Hankinson and on unanimous
48 voice vote the motion was carried.
49
50 Councilperson Bodiker moved to approve the corrected Grand Total of all
51 bills approved in the amount of $6,461 ,269.2.3, seconded by Councilperson
52 Brookbank and on unanimous voice vote the motion was carried.
53
54 REMARKS BY CHAIRMAN
55
56 Chairman Whitesell requested the Finance Committee to make a report on
57 investment status and policies in the near future.
58
59 The Chairman announced there would be a study session on March 12, 1984 at
60 7:00 p.m. at the Service Building.
61
62 Chairman Whitesell read two (2) letters from Robert O'Maley, Attorney at
63 Law regarding Disclosure Statements for Councilperson Brookbank. The Dis-
64 closure Statements are regarding purchases by RP&L from Tom Brookbank
65 Chevrolet, Inc. The first Disclosure Statement was for automotive parts
RP&L Minutes Con't
March 5, 1984
Page 2
1 and mechanical services in amounts so small as to not be subject to bid
2 procedure. The second Disclosure Statement was for the current bids to
3 be awarded by RP&L for vehicles. The letters stated that Councilperson
4 Brookbank would not be voting on any matters concerning the bids. The
5 Chairman directed the Clerk to respond to Mr. O'Maley and to file all
6 documents with the County Clerk and the State Board of Accounts.
7
8 General Manager Huffman commented that he was glad to see these State-
9 ments since they do need to be able to do day to day purchasing with
10 Tom Brookbank Chevrolet.
11
12 REPORT BY GENERAL MANAGER
13
14 General Manager Huffman stated that the first item of the evening was
15 the awarding of the bid for two (2) 1000 KVA Padmount Transformers.
16 Mr. Huffman explained the evaluation sheet regarding the core and
17 winding losses that are figured into the total bid evaluation. Mr.
18 Huffman recommended that the Board accept the bid of General Electric
19 Company with a dollar bid of $11 ,467.00 and a total evaluated cost to
20 RP&L pf $23.,-788.52 as the lowest and best bid.
21
22 Councilperson Bodiker asked regarding the differences in the figures
23 of losses on G. E. Transformers as figured by different companies
24 bidding. General Manager Huffman explained that this could be an error
25 or the figures submitted on a quote from different application engineers.
26
27 Chairman Whitesell asked General Manager Huffman if Richmond Power & Light
28 was standardized with any particular brand of transformer. The General
29 Manager stated that they use many brands of transformers.
30
31 Councilperson Hankinson moved to accept the bid of General Electric
32 Company for two (2) 1000 KVA Padmount Transformers at a bid price of
33 $11 ,467.00 and a total evaluated cost to RP&L of $23,788.52, seconded
34 by Councilperson Elstro and on unanimous voice vote the a.otion carried.
35
36 General Manager Huffman presented the evaluation sheet for 1-1984 pick-
37 up truck for bid presentation. The General Manager recommended that the
38 bid of Studebaker Buick, Inc. be accepted as the lowest and best bid
39 with a net bid price of $7,400.00.
40
41 Councilperson Hankinson moved to accept the bid of Studebaker Buick,
42 Inc. for a net cost of $7,400.00, seconded by Councilperson Elstro
43 and on a vioce vote with Councilperson Brookbank abstaining, the motion
44 was carried.
45
46 General Manager Huffman explained the evaluation sheet for the bid of
47 the 1984 dump truck. Mr. Huffman stated that the low dollar bid of
48 Tom Brookbank Chevrolet, Inc. was bid on deviations from the presented
49 specifications and that these deviations were of lesser quality that
50 requested. In order to bring the bid to specifications it would cost
51 $1 ,388.00 more that shown in the bid received making the net bid for
52 Brookbank Chevrolet $34,138.00 instead of the original bid of $32,750.00.
53
54 The General Manager noted that the other bidders meet the specifications
55 and recommended that the Board accept the bid of Fred First Ford as
56 the lowest and best with a net bid of $33,644.00.
57
58 Councilperson Hankinson moved to accept the bid of Fred First Ford
59 as the lowest and best bid at a net price of $33,644.00, seconded by
- 60 Councilperson Parker and on the following bote the motion was carried.
61
62 Ayes: Elstro, Williams, Hankinson, Parker, Bodiker, Lemoine, Morris and
63 Whitesell. (8)
64
65 Nays: None
RP&L Minutes Con't
March 5, 1984
Page 3
1 Abstentions: Brookbank (1 )
2
3 Councilperson Morris asked the General Manager if these bids had been geared
4 toward a particular manufacturer. She has had complaints on the past two bids
5 regarding this subject.
6
7 Councilperson Williams also asked the General Manager if the specifications
8 leaned toward any one manufacturer.
9
10 General Manager Huffman went over all the specifications pointing out to the
11 Board that they were not leaning toward any particular manufacturer.
12
13 Mr. Huffman went over the evaluation sheets for a dump truck body. He. recommended
14 that the bid of Allied Truck Equipment Company for $5,926.42 be accepted as the
15 lowest and best bid.
16
17 Councilperson Hankinson moved to accept the bid of Allied Truck Equipment
18 Company for 1 dump type body at $5,926.42, seconded by Councilperson Morris
19 and on unanimous voice vote the motion was carried.
20
21 There being no further business on a motion duly made, seconded and passed
22 the meeting was adjourned.
23 '
24
25 Terry Whitesell
26 Chairman
27
28 ATTEST: Mary Merchanthouse
29 City Clerk
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