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Home My Public Portal AboutMinutes-11/1/2016 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: November 1, 2016—7:00 PM Web Page: www.tiffin-iowa.org Posted: October 28, 2016 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Work Session A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session November 1, 2016 at 6:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Jo Kahler. Peggy Upton (Arrived 6:03pm), Mike Ryan. Absent: None . Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff& Jack Burnham, Attorney Bob Michael & Crystal Raiber, Building Official Brian Shay, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve agenda by Ryan. Second by Kahler. All ayes, motion carried. C. Discussion of Property East/West of Throttle Down for Second Entrance to City Park and Frontage Road Mayor Berner gave brief overview. Council & Mayor Discussed the possibility of purchasing some land for a Frontage Road for future Community Rec Center or to have a second exit from City Park traffic. Recommends to have HFC do a survey to get the city information for the DOT ROW and amount of property the City needs to purchase. D. Discussion and Review of New Planned Development Overlay District Council discussed and reviewed the New Planned Development Overlay District (OPD). E. Discussion/Questions from Council Members re2ardin2 items on the Regular City Council Agenda F. Other Business G. Adiournment Motion to adjourn work session by Bartels Second by Ryan All ayes, meeting adjourned at 7:02 PM x `11` u"miri(°il A� ( Z of'(n Council Meeting A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on November 1, 2016 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens , Jo Kahler, Mike Ryan. Absent: None. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, City Engineer Ben Carhoff, Building Official Brian Shay, City Attorney Robert Michael & Crystal Raiber and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan Second by Kahler All ayes, agenda is approved. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda,please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Sheriff Lonny Pulkrabek-presented next year's proposed budget and discussed potential of increasing hours. Michael Bendixon- 356 Oriole Ct— 12 year old son was hit by a car at the intersection Ireland Ave and Highway 6. Doug gave background about the meeting with State Representatives and DOT. Also advised about the traffic studies that are being done to get warrants for approving the placement of traffic lights on HWY 6 and Ireland Ave. Dick Huff—Commented about the Traffic Lights E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes Motion to approve Consent Agenda which included City Council Minutes by Kahler. Second by Ryan. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. Ordinance No. 2016-391 —Ordinance Amending Ordinance 2014-363, which Amended the Official Zoning Map of the City of Tiffin, Iowa, to Approve a Planned Area Development Designation, with Underlying Zoning District R-lE, for Certain Property known as Park Ridge Subdivision, Tiffin, Johnson County, Iowa, and Legally Described Herein a. Motion to Approve Third and Final Reading Motion to approve Ordinance No. 2016-391 —Ordinance Amending Ordinance 2014- 363, which Amended the Official Zoning Map of the City of Tiffin, Iowa, to Approve a Planned Area Development Designation, with Underlying Zoning District R-IE, for A" � ( of'(-> Certain Property known as Park Ridge Subdivision, Tiffin, Johnson County, Iowa, and Legally Described Herein by Upton. Second by Ryan. Roll Call: Bartels, Upton, Kahler, Ryan, Havens. All ayes, third and final reading is approved. L Resolutions for Approval 1. Resolution 2016-063 —Resolution Approving the Preliminary Plat of Park Ridge— Second Addition, a Subdivision to Tiffin, Iowa Motion to approve Resolution 2016-063 —Resolution Approving the Preliminary Plat of Park Ridge—Second Addition, a Subdivision to Tiffin, Iowa by Ryan. Second by Kahler. Roll Call: Upton, Kahler, Ryan, Havens, Bartels All ayes, Resolution 2016-063 approved. 2. Resolution 2016-064 —Resolution to Approve the Developer's Agreement for Park Ridge —Second Addition, Tiffin, Iowa Motion to approve Resolution 2016-064 —Resolution to Approve the Developer's Agreement for Park Ridge—Second Addition, Tiffin, Iowa by Ryan. Second by Bartels. Roll Call: Upton, Kahler, Ryan, Havens, Bartels All ayes, Resolution 2016-064 approved. 3. Resolution 2016-065 —Resolution Setting a Date for Public Hearing for Amendment to the Planned Area Development (PAD) Ordinance No action. J. Old Business 1. Consideration of Pay Estimate 45 —Metro Pavers, Inc. —Motion to Approve by Havens. Second by Ryan. All ayes, motion carried. Mayor recommended to deny payment. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Ryan. Second by Bartels. All ayes, motion carried. CLAIMS REPORT 11-1-16 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEMS BW&COLOR TONER $88.17 ADVANCED DRAINAGE SYSTEMS I & I PROJECT, DRNG BASIN/GATE $868.00 AEROSAW INC SOCCER FIELD WORK $250.00 ALLIANT ENERGY 811 E HWY 6 RD TIFFIN SIGN $53.19 ALLIANT ENERGY 201 MAIN STREET $364.75 ALLIANT ENERGY 809 E MARENGO RD. CITY PARK $73.55 ALLIANT ENERGY ROBERTS FERRY RD SIREN $16.97 ALLIANT ENERGY 300 RR ST CITY HALL $157.45 ALLIANT ENERGY 119 BROWN ST WTR TRTMNT $2,368.21 ALLIANT ENERGY 109 BROWN ST $2,218.18 of'(n ALLIANT ENERGY 221 MAIN ST FIRE SHED $30.06 ALLIANT ENERGY 2803 HWY 6 EAST SHED $32.43 ALLIANT ENERGY TIFFIN STREET LIGHTS $1,666.84 ALLIANT ENERGY 201 MAIN STREET SIREN $17.83 ALLIANT ENERGY 313 MARENGO RD FLSHNG LIGHTS $16.97 ALLIANT ENERGY 201 RR ST PW SHOP $204.72 AMY SHAULL MILEAGE REIMBURSEMENT $132.57 CARGILL INC SALT FOR WATER PLANT $4,077.08 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS $1,346.00 CULLIGAN WATER TECH SRVCE FRM 11-1-16 TO 11-30-16 $41.45 DAN'S OVERHEAD DOORS SERVICE DOOR $284.03 DATA TECHNOLOGIES TRAINING WAVERLY AS AND SS $170.00 DATA TECHNOLOGIES ONSITE TRAIN ING BK BLNCNG $2,243.20 DATA TECHNOLOGIES BALANCING REMOTELY $237.50 DOORS INC. 300 RR ST DOOR LOCKS $580.00 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES $27.25 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES $25.25 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES $28.00 GRACE EXCAVATION CONTRACT MOWING $3,910.00 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM $155.82 HBK ENGINEERING, LLC PARKS DESIGN PT 1 $6,507.50 HOLIDAY INN DES MOINES AIRPORT IMFOA FALL 2016 CNFRNC HTL AJP $190.40 IOWA DEPT OF AGRICULTURE COMMERCIAL APPLICATOR $15.00 IOWA DEPT OF REVENUE W/H STATE TAXES $289.65 IOWA INTERSTATE RAILROAD, LTD SIGNAL MNTNNC BIKE PATH $194.56 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES $1,944.00 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES $289.96 IPERS FEBRUARY IPERS UNDERPAYMENT ($23.96) IPERS FEBUARY IPERS PAYMENT $23.99 IPERS IPERS $448.39 IPERS IPERS $517.99 IPERS IPERS $1,078.82 JAY-PLATZ,ASHLEY MILEAGE REIMBURSEMENT $247.97 JOHN DEERE FINANCIAL PATCH ASPHALT RD RESCUE $225.51 JOHNSON COUNTY EXTENSION TRNNG JONAS ZMMRMAN $35.00 LOWES BUSINESS ACCOUNT CLN OUT PLG, CLN OUT ADPTR $1,089.05 LYNCH FORD REPAIRS $893.01 MENARDS SUPPLIES $21.33 MERRY MAIDS SEPT CLEANING SERVICES $250.00 PITNEY BOWES PURCHASE POWER POSTAGE METER $39.09 PITNEY BOWES PURCHASE POWER POSTAGE METER $886.73 PSC DISTRIBUTION PRKS CNCSSN STND/BTHRM TNNS CT $226.16 RSM US PRODUCT SALES LLC PRFSSNL CNSLTNG THR 9-30-16 $546.00 RSM US PRODUCT SALES LLC PRFSNL SRVCS SEPT. 2016 $1,051.00 RSM US PRODUCT SALES LLC PRFSNL CNSLTNG THRU 10-15-16 $46.00 SCHIMBERG CO ADS CTS COIL $200.00 SCHIMBERG CO COP W CPLG $6.81 SHAY, BRIAN MILEAGE REIMBURSEMENT $186.95 SOLON STATE BANK F350 REVENUE LOAN $795.52 SULZCO, LLC PAY EST. #11 $35,639.25 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION $9,583.33 TITAN MACHINERY EQUIPMENT PURCHASE & REPAIRS $2,885.01 VISA HILLS BANK CREDIT CARDS $67.90 WELLMARK MEDICAL INSURANCE $4,267.29 WOODRUFF CONSTRUCTION LLC PAY APP. #3 $232,820.59 WOODRUFF CONSTRUCTION LLC PA#4 $225,127.67 **** PAID TOTAL***** **** SCHED TOTAL***** $550,298.94 ***** REPORTTOTAL***** $550,298.94 001-GENERAL $25,697.46 110- ROAD USE TAX $6,474.17 112- EMPLOYEE BENEFITS $1,706.92 200- DEBT SERVICE $795.52 302-CAPITAL STREETS PROJECT $868.00 315-CAP-CITY PARKS PROJECT $465,361.65 600-WATER $11,152.23 610-SEWER $2,603.74 612-ORIG TOWN I&I PROJECT $35,639.25 $550,298.94 2. Consideration of Pay Estimate 411 —SulzCo, LLC —Motion to Approve by Kahler. Second by Havens. All ayes, motion carried. 3. Consideration of Pay Application 43 —Woodruff Construction—Motion to Approve by Bartels. Second by Ryan. All ayes, motion carried. 4. Consideration of Pay Application 44 —Woodruff Construction—Motion to Approve by Havens. Second by Ryan. All ayes, motion carried. 5. Discussion and Consideration of Donating Previous TiffinFest Funds to TifFun Creek Fest for the Start of a New Annual Tiffin Event and Council Action as Needed Motion to approve Donating previous TiffinFest Funds to TifFun Creek Fest for the start of a New Annual Tiffin Event by Ryan. Second by Bartels. All ayes, motion carried. 6. Discussion and Consideration to Increase Annual Pet Registration Fee or Create an Additional Fee for Use of New Dog Park and Council Action as Needed Motion to approve additional $5 fee for the new Dog Park registration by Ryan. Second by Upton. All ayes, motion carried. 7. Discussion and Consideration to Hire Hart-Frederick for Preliminary Engineering Work for Property East of Throttle Down for Second Entrance to City Park and Frontage Road and Council Action as Needed Motion to approve Hiring Hart-Frederick for Preliminary Engineering Work for Property East of Throttle Down for Second Entrance to City Park and Frontage Road not to exceed $2500 by Kahler. Second by Ryan. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report- attended Emergency Management Association Meeting regarding Reservoir Impact. Study. 2. City Council Reports —Ryan- Lights on College St and Railroad St. Bartels- Talked about the Watershed meeting. 3. Director of Public Work's Report- Talked about banners and fountain in Pond Ct's Pond. 4. Building Official Report- Nothing 5. City Engineer's Report- Sludge removal will begin 21st. WRH will break ground next week on the treatment plant. 6. City Attorney's Report—Working on Roberts Ferry Rd 7. City Administrator's Report—LEGO Robotics presentation for CCA Student, City Newsletters will go out again as before and not to everyone in town. School/City Joint Meeting December 7th N. Adiournment Motion to adjourn by Ryan. Second by Upton. All ayes, meeting adjourned at 8:41 PM Ashley Platz, Deputy Clerk November 1, 2016 � `iT Cmiri(°il A� ( (> of,(>