HomeMy Public PortalAbout02-21-1984 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND , INDIANA , SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER
& LIGHT PLANT , FEBRUARY 21 , 1984
1 The Common Council of the City of Richmond , Indiana serving
2 as a Board in charge of the operation of the Richmond Power
3 & Light Plant , met in regular session February 21 , 1984 at
4 the hour of 7 : 00 P .M . in the Municipal Building of said City .
5 Chairman Whitesell presided with the following members present :
6 Councilpersons : Elstro , Williams , Brookbank , Hankinson , Parker,
7 Bodiker, Lemoine and Morris , Absent : None . The following
8 buisness was had , to-wit :
9
10 APPROVAL OF MINUTES OF FEBRUARY 6 , 1984
11
12 Councilperson Hankinson moved to approve the minutes of the
13 previous meeting as received , seconded by Councilperson
14 Williams and on unanimous voice vote the motion was carried .
15
16 APPROVAL OF BILLS , TRANSFERS AND INVESTMENTS
17
18 Councilperson Bodiker moved to approve the bills already
19 paid , transfer and investments in the amount of 2 , 652 , 074 . 68,
20 seconded by Councilperson Brookbank and on unanimous voice
21 vote the motion was carried .
22
23 Councilperson Parker moved to correct the math error in
24 Total Investments from $2 , 428 , 200 . 00 to read $2 , 438 , 200 . 00 ,
25 seconded by Councilperson Bodiker and on unanimous voice
26 vote the motion was carried .
27
28 Approved the following:
29
30 Bills Already Paid:
31 Payroll 2/10/84 76 , 486 . 71
32 Deductions 60 , 932 . 69
33 Total Payroll 137 , 419 . 40
34
35 Investments Purchased from Depreciation Reserve Fund to :
36 Bond Reserve Fund 732 . 47
37 Cash Reserve Fund 786 . 42
38 Total Transfers 1 , 518 . 89
39
40 Investments Purchased from:
41 Cash Operating Fund 2 , 125 , 000 . 00
42 :_ -. Depreóia.tiOn: Reserve. Fund 200 , 000 . 00
43 . Cash Reserve Fund 113 , 200 . 0.0_
44 . Total Investments 2 , 438 , 200 . 00
45
46 Bond Principal & Interest Payments 6 , 938 . 75
47
48 Total of All Other Bills Paid 67 , 997 . 64
49 Total of Bills Paid 2 , 652 , 074 . 68
50
51 Councilperson Bodiker moved to approve payment on the bills
52 yet to be paid in the amount of $546 , 651 . 78 , seconded by
53 Councilperson Parker and on unanimous voice vote the motion
54 carried .
55
56 Totalof all bills approved : $3 , 198 , 726 . 46
57
58 REMARKS BY CHAIRMAN
59
60 Chairman Whitesell reminded the members of the Board of
61 Directors of the regularly scheduled meeting at the service
62 building on February 27 , 1984 at 7 : 00 p .m.
63
64 UNFINISHED BUSINESS
65 None
Richmond Power & Light Minutes Cont ' d
February 21 , 1984
Page 2
1 REPORT BY GENERAL MANAGER
2
3 General Manager Irving Huffman stated that the bids received
4 from the prior meeting for four ( 4 ) new 1984 vehicles form
5 Fred First Ford were all in proper order and were in the
6 proper price range and he recomminded that the Board of
7 Directors accept these bids as the lowest and best .
8
9 Chairman Whitesell asked the General Manager if these vehicles
10 being bid were already in the approved 1984 Capital Expendi-
11 ture Budget . The General Manager stated they fall into the
12 Line Department Capital Expenditure Budget approved for 1984 .
13
14 Councilperson Bodiker questioned the General Manager why
15 some vehicles had been bid at the prior meeting and they
16 were accepted bids on other vehicles at this meeting. Gen-
17 eral Manager Huffman stated the bids were let as the requests
18 were received from the various departments and that this
19 would not affect quantity bid prices since the items being
20 bid would have no quantity discounts .
21
22 Councilperson Morris asked the General Manager if they ever
23 bid the dump bodies and the chassis separate . General Manager
24 Huffman stated they do in some bid specifications for the
25 larger vehicles .
26
27 Councilperson. Lemoine moved to award the bids as recommended
28 by the General Manager , seconded by Councilperson Parker
29 and on unanimous voice vote the motion was carried .
30.
31 The following bids were awarded to Fred First Ford:
32 •
33 1 -1984 Truck Cab and chassis with a two ( 2 ) cubic yard
34 dump body for a net price of $12 , 649 . 86 .
35
36 1 -1984 Commercial Cutaway Van Cab and Chassis with utility
37 body for a net price of $17 , 927 . 00 .
38
39 1 -1984 Commercial Cutaway Van Cab :and chassis with utility
40 body for a net price of $17 , 827 . 00 .
41
42 1 -1984 Van type utility truck for a net price of $10 , 069 . 44 .
43
44 General Manager Huffman stated that the next order of business
45 he had for the Board was the opening of bids for two ( 2 )
46 1 , 000 KVA Padmount Transformers . City Attorney , Kenneth
47 Barden stated the legal advertisements were in order .
48
49 Councilperson Bodiker moved to accept and file the Proof of
50 Publication for the transformers and trucks , seconded by
51 Councilperson Elstro and on unanimous voice vote the motion
52 was carried .
53
54 The following bids were received for the ( 2 ) two 1 , 000 KVA
55 Padmount Transformers :
56 1 . Ferranti-Packard Transformers Limited of Ontario ,.
57 Canada. General Manager Huffman stated the Non-
58 Collusion Affidavit has not been completed and it was
59 not notarized . It was noted that the certified check
60 was being forwarded under separate cover . The bid was
61 for $22 , 184 . 00 with a delivery date of 18 to 20 weeks .
62
63 2 . Electric Laboratory and Sales Corporation . The bid was
64 in proper form and accompanied by a bid bond in the
65 amount of 5% . Total bid was $21 , 800 . 00 with a delivery
Richmond Power & Light Minutes Con' t
February 21 , 1984
Page 3
1 date of 13 weeks .
2
3 3 . Translectric Supply Company . The bid was in proper form
4 and accompanied by a Certified Check in the amount of
5 $1 , 421 . 00 . The bid was for $28 , 420 . 00 with a delivery
6 time of 21 to 23 weeks .
7
8 4 . General Electric Company . The bid was on proper form
9 and accompanied by a bid bond for 5% of total price .
10 Total bid was $22 , 934 . 00 with a delibery date of 18
11 to 20 weeks .
12
13 5 . Brownstown Electric Supply Company . Two ( 2 ) bids were
14 received in proper order with typed signatures accomp-
15 anied with bid bonds in the amount of 5% of the total
16 bids . Total bid price for the first bid of General
17 Electric Transformers was $28 , 020 . 00 with delivery time
18 of 18 to 20 weeks . Total bid price for the second bid
19 of Square D Transformers was $27 , 629 . 76 with a delivery
20 date of 14 weeks .
21
22 6 . Westinghouse Ele'cgric Supply Company . The bid was on
23 proper form and accompanied by a bid bond of 5% of of
24 the bid . Total price of the bid is $11 , 256 . 00 per trans-
25 former for a total price of $22 , 512 . 00 with a delevery
26 date of 17 to 18 weeks .
27
I/ 28 7 . Eastgate Electric Supply . The bid was recieved in proper
29 order and accompanied by a Money Order in the amount of
30 $1 , 278 . 00 . Total bid price is $25 , 560 . 00 with a delivery
31 time of 10 to 12 weeks .
32
33 8 . Richmond Electric . The bid was received in proper order
34 and accompanied by a Certified Check in the amount of
35 $1 , 408 . 00 . Total amount of the bid was for $28 , 160 . 00
36 with a delivery time of 14 weeks .
37
38 Councilperson Parker moved to refer the bids for the two ( 2 )
39 1 , 000 KVA Padmount Transformers to the General Manager for
40 tabulation, evaluation and recommendation , seconded by
41 Councilperson Williams and on unanimous voice vote the
42 motion was carried .
43
44 The General Manager commented the bid would be tabulated on
45 losses . This will be considered in the total bid price and
46 iven though a bidder might be the lowest dollar bidder with
47 the loss figured into the bid that could change the bid price .
48
49 General Manager Huffman presented the bids for 1984 Pick-
50 up truck and the 1984 Dump Truck for opening. The following
51 bids were opened :
52
53 J .W . Devers & Sons , Inc . The bid was presented on proper
54 forms and accompanied by a bid bond. in the amount of
55 5% of the bid . Total bid for 1 -10 guage Dump Body was
56 $6 , 922 . 00 and total bid for 1 -8 guage Dump Body was
57 $7 , 607 . 00 . The delivery time was specified as " as soon
58 as possible" .
59
60 Allied Truck Equipment Corporation . Bid was presented
61 in the proper form and accompanied with a bid bond in
62 the amount of 10% of the total bid . The total bid price
63 was $5 , 926 . 42 for a Dump Body with a delivery date of
64 30 days .
65
Richmond Power & Light Minutes Con ' t
February 21 , 1984
Page 4
1 Tom Brookbank Chevrolet , Inc . Two bids were received
2 in proper form accompanied with a bid bond in the
3 amount of 5% of the total bid . The first bid was for
4 1 -1984 z ton pick up truck in the of $7 , 988 . 00 less
5 trade in allowance of $350 . 00 for a net bid of $7 , 638 . 00
6 and a delivery time of 4 to 6 weeks . The second bid
7 was for 1 -1984 Dump Truck , cab and chassis , for $33 ,800 . 00
8 less trade in allowance of $1 , 050 . 00 for a net bid of
9 $32 , 750 . 00 and a delivery time of 90 to 120 days .
10
11 Richmond Mack . The bid was in proper form and accomp-
12 anied by a Certified Check in the amount of $2 , 300 . 00 .
13 The bid was for 1 -1984 Mack Truck Chassis at $51 , 040 . 60
14 with .a _tr..ade .in_-allowance -of. $5',040 ..60,_for".a°: net bid
15 price.:of $46 , 000 . 00 and a delivery time of 150 days .
16
17 Studebaker Buick-GMC . Three bids were received in
18 proper order accompanied with bid bonds in the amount
19 5% of the total bids . The first bid was .for 1 -1984
20 GMC 2 ton pick up truck for $7 , 900 . 00 less trade in
21 allowance of $500 . 00 for a net bid of$7 , 400 . 00 and a
22 delivery time of 8 to 10 weeks . The second bid was for
23 1 -1984 GMC dump truck at $35 , 700 . 00 less a trade in
24 allowance of $600 . 00 for a net bid of $35 , 100 . 00 and
25 a delivery time of 120 days . The third bid was for 1 -1984
26 International dump truck at $37 , 475 . 00 less $600 . 00
27 trade in allowance for a net bid of $36 , 875 . 00 with
28 a 120 day delivery time .
29
30 Fred First Ford . Two bids were received in proper order
31 accompanied by Certified Checks in the amounts of
32 $394 . 00 and $1 , 776 . 00 . The first bid was for 1 -1984
33 pick up truck at $8 , 077 . 80 less $200 . 00 trade in
34 allowance for a net bid of $7 , 877 .80 with a delivery'
35 time of 5 to 7 weeks . The second bid was for 1 -1984
36 tandem dump truck and was bid on a base bid per speci-
37 fications at $33 , 944 . 00 less $300 . 00 trade in allow-
38 ance for a net bid of $33 , 644 . 00 . The truck was also
39 bid on an alternate bid of $35 ,822 . 00 less a trade in
40 allowance of $300 . 00 for a net bid of $35 , 522 . 00 .
41 Both bids had delivery time of 60 to 90 days .
42
43 Councilperson Morris moved to refer the bids for the
44 trucks , dump bodies and chassis to the General Manager
45 for tabulation , evaluation and recommendation seconded
46 by Councilperson Parker and on unanimous voice vote
47 the motion was carried .
48
49 There being no further business on a motion duly made
50 and seconded and passed the meeting eas adjourned .
51
52 Terry Whitesell
53 Chairman
54
55
56 ATTEST: Mary Merchanthouse
57 City Clerk
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