HomeMy Public PortalAbout02-06-1984 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND , INDIANA , SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER
& LIGHT PLANT , FEBRUARY 6 , 1984
1 The Common Council of the City ofRichmond, Indiana, serving as a
2 Board in charge of the operation of the Richmond Power & Light
3 Plant , met in regular session February 6 , 1984 at the hour of
4 7 : 00 p .m. in the Municipal Building of said City . Chairman
5 Whitesell presided with the following members present:
6 Councilpersons : Elstro , Williams , Brookbank, Hankinson , Parker,
7 Bodiker , Lemoine and Morris .
8
9 APPROVAL OF MINUTES OF JANUARY 16, 1984
10
11:. Councilperson Hankinson moved to approve the minutes of the previous meeting,
12 as published, seconded by Councilperson Williams and on unanimous voice vote
13 the motion was carried.
14
15 APPROVAL OF BILLS, TRANSFERS AND INVESTMENTS PURCHASED
16 A
17 Councilperson Bodiker moved to approve the following: bills already paid,
18 Cash Transfers from Cash Operating Fund, Cash Transfers from Consumer Deposits
19 and Investments Purchased, ,seconded by Councilperson Hankinson and on
20 unanimous voice vote the motion was carried.
21
22 Bills Already Paid:
23 Payrolls
24 1st Net 1/13/84 80,414.68
25 Deductions 63,133.25
26 2nd Net 1/27/84 78,085,35
III 27 Deductions 59,851.14
28 Total Payroll 281,484.42
29
30 Cash Transfers from Cash Operating Fund to:
31 Utility Bond Sinking Fund 69,688.55
. 32 Depreciation Reserve Fund 91,000.00
33 Cash Reserve Fund 93,694.00
34
35 Cash Transfers from Consumer Deposit Fund to:
36 Cash Operating Fund 250.00
37
38 Total Transfers 254,632.55
39
40 Investments Purchased' From:
41 Depreciation Reserve Fund 1,079,740.45
42 Utility Bond Reserve Fund 285,500.00
43 Cash Operating Fund 2,780,000.00
44 Utility Bond Sinking Fund 69,688.55
45 Cash Reserve Fund 590,354.00
46 Consumers Deposit Fund 50,000.00
47 Total Investments 4,855,283.00
48
49 Bond Principal & Interest Payments 57I,.JJD0.00 :
50
51 Payment to City of Richmond in Lieu of Taxes 1,093,953.00
52
53 Total of all other Bills Paid 993,460.69
54
55 Total of Bills Paid 8,049,913.76
56 -
57 Councilperson Bodiker moved to approve payment of bills not paid in the
58 amount of $692,343.05, seconded by Councilperson Hankinson and on unanimous
59 voice vote the motion was carried.
60
61 Total of Bills and Investments to be approved is $8,742,256.81.
62
63 REMARKS BY CHAIRMAN
64
65 Chairman Whitesell announced the following meetings for the Board;
Richmond Power & Light Minutes Cont'd
February 6, 1984
Page 2
1 Study Session on February 13, 1984 at 7:00 p.m. at the Service Building.
2 Regular Board Meeting on February 21, 1984 at 7:00 p.m. at the Service
3 Building.
4 Study Session on February 27, 1984 at 7:00 p.m. at the Service Building.
5
6 GENERAL MANAGERS REPORT
7
8 General Manager Huffman reported that only one set of bids have been
9 received for:the vehicles that are being bid. He further stated that several
10 bidders had been properly notified and received specification and bid
11 forms.
12
13 General Manager Huffman stated that he needs this equipment and hates
14 to delay the bidding process. He questioned the Board as to their feelings
15 on accpeting this bid or rebidding the vehicles. In the future, the
16 General Manager will require for bidders to indicate if they are not
17 interested in bidding.
18
19 After much discussion regarding rebidding process, Councilperson Bodiker
20 moved to delay the opening of this bid and to allow other bidders to
21 respond for a period of two (2) weeks, seconded by Councilperson Elstro,
22 and on the following recorded vote the motion was defeated.
23
24 Ayes: Elstro, Brookbank and Bodiker (3)
25 Nays: Williams, Hankinson, Parker, Lemoine Morris and Whitesell (6)
26
27 BID OPENING FOR FOUR (4) NEW 1984 VEHICLES
28
29 Councilperson Parker moved to accept and file the Proof of Publication,
30 seconded by Councilperson Morris and on unanimous voice the motion was
31 carried.
32
33 General Manager Huffman announced the bids received were from Fred First
34 Ford. The General Manager stated the bid for Item 1 is in proper order
35 and certified checks in the amount of $505.00 and $128.00 accompanied
36 the bid. The bid is for one (1) 1984 Truck Cab Chassis with a two (2)
37 cubic yard dump body as per specifications. The price being $13,449.86
38 less tIe'allowance of $800.00 leaving a net difference of $12,649.86 with
39 a 90 to 120 day delivery.
40
41 General Manager Huffman annuounced the bid fm Item 2 from Fred First
42 Ford is in proper order and is accompanied with certified checks in
43 the amount of $631.00 and $265.50. The bid is for one (1) 1984 Commercial
44 Cutaway Van Cab and chassis for utility body as per specifications.
45 The bid price is $18,227.00 less the allowance of $300.00 leaving a net
46 difference of $17, 827.00 with a delivery of 90 to 120 days.
47
48 General Manager Huffman announced the bid for Item 3 from Fred First
49 Ford is in proper order and is accompanied with certified checks in the
50 amount of $626.00 and $265.50. The bid is for one (1) 1984 Commercial
51 Cutaway Van Cab and chassis for utility body as per specifications.
52 The bid price if $18,227.00 less allowance of $400.00 leaving a net difference
53 of $17,827.00 with a delivery of 90 to 120 days.
54
55 General Manager Huffman announced the bid for Item 4 from Fred First Ford
56 is in proper order and is accompanied with a certified check in the amount
57 of $504.00. The bid is .for one (1) 1984 Cargo Van Type Truck. The bid
58 price is $10,469.44 less allowance of $400.00 leaving a net difference
59 of $10,069.44 with a delivery date of 60 to 90 days.
60
61 Councilperson Hankinson moved that these bids be referred to General
62 Manager Huffman for tabulation, evaluation and recommendation, seconded
63 by Councilperson Williams and on unanimous voice vote the motion was
64 carried.
65
Richmond Power & Light Minutes Cont ' d
February 6 , 1983
Page 3
1 REQUEST TO RECEIVE BIDS
2
3 General Manager Huffman asked the Board for permission to receive bids
4 fa the following equipment: Two (2) 1,000 KVA Padmount Transformers
5 to assist in upgrading the downtown distribution system, One (1) new
6 1984 Pick-up Truck and one (1) new 1984 Dump Truck to be used at the
7 Whitewater Valley Station. The Dump Truck will be used to haul ash instead
8 of contracting this hauling out.
9
10 Councilperson Hankinson moved to give General Manager. Huffman permission
11 to receive bids on this equipment, seconded by Councilperson Brookbank
12 and on unanimous voice vote the motion carried.
13
14 NEW BUSINESS
15
16 Councilperson Lemoine asked General Manager Huffman about the impact::_'
17 of Marble Hill on IMPA. He stated that the cities in the Public Service
18 Company area services will be affected by Marble Hill. The impact on
19 Richmond Power & Light will be minor due to area price adjustment.
20
21 Councilperson Brookbank asked the General Manager for his comments on
22 the discrepency cf funds alloted to the District Heating Project. Mr.
23 Huffman commented that the $250,000.00 had been removed from the budget
24 by the prior Board of Directors when they-approved the 1984 budget for
25 Richmond Power &__Light leaving the original $174,000.00 in the budget.
26
27 The $250,000.00 expense will upgrade the coal handling and storage facilities
28 at the Richmond State Hospital. General Manager Huffman stated that
29 it would be the recommendation of Richmond Power & Light to go ahead
30 and put up the money for the DistrictHeating Project and the contract
31 would spell out they they would receive this money back before the State
32 Hospital would receive any money. He commented that he would be going
33 over the District Heating Project in move detail at the February 13,
34 1984 study session. This will be done to enable the Board to be in the
35 position to determine rates for Hills Roses, Richmond Power & Light and
36 the ,Richmond State Hospital.
37
38 Councilperson Brookbank commented that if that amount of money could
39 be transferred around that easily she saw no reason for the $150,000.00
40 to fund an Economic Development Director not being included in the budget.
41
42 ADJOURNMENT
43
44 There being no further business on notion duly made, seconded and passed
45 the meeting was adjourned.
46
47 Terry Whitesell
48 Chairman
49
50 ATTEST: Mary Merchanthouse
51 City Clerk
52
53
54
55
56
57
58
59
60
61
62
63
64
65