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Home My Public Portal AboutMinutes-12/6/2016 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: December 6, 2016—7:00 PM Web Page: www.tiffin-iowa.org Posted: December 2, 2016 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Call to Order—5:30 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session December 6, 2016 at 5:31 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Mike Ryan. Absent: Peggy Upton (arrived at 5:33pm) Jo Kahler Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff& Jack Burnham, Attorney Bob Michael & Crystal Raiber, , and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Havens Second by Ryan All ayes, motion carried C. Tour of Public Works Department Motion to temporarily adjourn the work session to travel to Tour the Public Works Department by Ryan. Second by Bartels All ayes, meeting temporarily adjourned at 5:32 PM Upton arrives at 5:33pm Motion to start the meeting at the Public Works Department by Bartels Second by Havens. All ayes, meeting has started 5:36pm Motion to temporarily adjourn meeting to head back to City Hall by Ryan Second by Upton All ayes, temporarily adjourned at 5:55pm. Motion to restart work session at City Hall by Bartels. x `11` Cmi�ri(°il A� ( Z o r? Second by Ryan. Back in session at 6:00pm at City Hall. All ayes, motion carried. D. Discussion of Tiffin Fire Association Budget and Capital Equipment Tiffin Fire Association—Fire Chief Brian Detert and Assistant Fire Chief Randy Morgan spoke to council regarding next fiscal budget and discussed new Pumper Truck and Ladder Truck along with the potential of expanding the Fire Station and changing the doors. Doug Boldt, City Administrator gave brief history of conversations with Fire Chief and Assistant Fire Chief. Randy Morgan spoke about the ISO standards of PC6 but with that it does require a ladder truck with the size of town and buildings. The goal is to drop to a PC5 which should help homeowners insurance rates in the town of Tiffin. Steve Nuezil- Spoke about the overall funding of the Fire Association and how much is Tiffin's portions compared to their overall budget. E. Discussion of Hunt Club Residential and Hunt Club Senior Living Proiects Doug Boldt gave an overview of the plan of tonight's discussion. Hunt Club Developers —High Properties Development—Daryl High and Travis Armstrong present to answer any questions from Council. Mayor spoke about history of not incentivizing the development from the Polo Club and now the Hunt Club. Made a point to make sure that the with the Hunt Club that the senior housing must come with it. Along with this the City will gain shovel ready commercial lots and Mayor Berner said he has changed his mind on this project because of the shovel ready commercial lots and the abatement for the Senior Housing. Al Havens- we need to make sure that this does not set a precedent for future requests for abatement/rebates for residential housing. Needs a valid reason why this might be allowed as to not allow everyone to request abatement for residential. Peggy Upton- As stated her vote in the past has been not to allow TIF for residential, but is willing to change her position due the senior housing. She feels this development is an enhancement to this community. F. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business H. Adiournment Motion to adjourn the work session by Ryan. Second by Bartels. All ayes, meeting adjourned at 7:00 PM Council Meeting A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on December 6, 2016 at 7: 02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al x `11` u"miri(°il A' � ( J o 8, Havens, Mike Ryan. Absent Jo Kahler, Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Robert Michael & Crystal Raiber and other visitors. C. Agenda Additions/Agenda Approval Motion to approve agenda by Bartels Second by Ryan All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda,please approach the lectern and give your name and address for the public record before discussing your item. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Special City Council Minutes (2) Motion to approve Consent Agenda by Ryan. Second by Bartels. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. L Resolutions for Approval 1. Resolution 2016-073 —A Resolution Approving Alliant Energy to Install a Street Light at the Intersection of Railroad and College Street and for the City of Tiffin to Accept Financial Responsibility Thereof Motion to approve Resolution 2016-073 —A Resolution Approving Alliant Energy to Install a Street Light at the Intersection of Railroad and College Street and for the City of Tiffin to Accept Financial Responsibility Thereof by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan. Absent: Kahler. All ayes, Resolution 2016-073 approved. 2. Resolution 2016-074 —A Resolution Setting a Date for Public Hearing for Amendment to the Planned Area Development (PAD) Ordinance Motion to amend resolution by adding date 1-3-17 Ryan. Seoond by Upton. All ayes, motion carried x `11` Cmiric'il A' � ( o 8, Motion to approve Resolution 2016-074 —A Resolution Setting a Date of January 3, 2017 for Public Hearing for Amendment to the Planned Area Development (PAD) Ordinance by Ryan. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Absent: Kahler. All ayes, Resolution 2016-074 approved. 3. Resolution 2016-075 —A Resolution Approving the Preliminary Plat of Woodfield Ridge — Parts Six & Seven, a Subdivision to Tiffin, Iowa Motion to approve Resolution 2016-075 —A Resolution Approving the Preliminary Plat of Woodfield Ridge— Parts Six & Seven, a Subdivision to Tiffin, Iowa by Upton. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Absent: Kahler. All ayes, Resolution 2016-075 approved. 4. Resolution 2016-076 —A Resolution to Approve the Developer's Agreement for Woodfield Ridge—Parts Six & Seven, Tiffin, Iowa Mayor Request—Outlot A- must install and pay for City potion of the sidewalk along Outlot A. Motion to amend the Developers agreement to add in Section 3.C.04 at the end of the paragraph that the developer is responsible to install and pay for the City portion of the Sidewalk along Outlot A & C by final plat by Ryan. Second by Havens. All ayes, amendment carried. Motion to approve Resolution 2016-076 —A Resolution to Approve the Developer's Agreement for Woodfield Ridge—Parts Six & Seven, Tiffin, Iowa by Havens. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Absent: Kahler. All ayes, Resolution 2016-076 approved. 5. Resolution 2016-077 —A Resolution of Support of the Application of Hunt Club LC, for Funding Via the Workforce Housing Tax Credit Program and Approving a Property Tax Abatement for Said Project Motion to amend Resolution 2016-077 to add 5 paragraph " and pending the inclusion into the Urban Revitalization Area"by Upton. Second by Ryan. All ayes, amendment carried. Motion to approve amended Resolution 2016-077 —A Resolution of Support of the Application of Hunt Club LC, for Funding Via the Workforce Housing Tax Credit Program and Approving a Property Tax Abatement for Said Project by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Absent: Kahler. A' � ( �J� o r? All ayes, Resolution 2016-077 approved. 6. Resolution 2016-078 —A Resolution Approving a Property Tax Abatement for the Hunt Club Senior Living LC Motion to amend Resolution 2016-077 to add paragraph 4 "pending the inclusion into the Urban Revitalization Area"by Upton. Second by Ryan. All ayes, amendment carried. Motion to approve Resolution 2016-078 —A Resolution Approving a Property Tax Abatement for the Hunt Club Senior Living LC by Bartels. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Absent: Kahler. All ayes, Resolution 2016-078 approved. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Havens. Second by Bartels. All ayes, motion carried. CLAIMS REPORT 12-6-16 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEMS BW&COLOR TONER 267.99 ADVANCED ELECTRICAL SERVICES BORE 325,HDPE AND WTR LINE 6,500.00 ADVANCED SYSTEMS,INC INVOICE AND CHCK SCAN SET UP 940 AG VANTAGE FS BLENDED FUEL 1,058.77 ALLIANT ENERGY 109 BROWN STREET 2,063.75 ALLIANT ENERGY 119 BROWN ST WTR TRTMNT 2,204.71 ALLIANT ENERGY PONDS FOUNTAIN 759.13 ALLIANT ENERGY 313 MARENGO RD FLSHNG LITES 16.97 ALLIANT ENERGY ROBERTS FERRY RD SIREN 17.56 ALLIANT ENERGY 201 MAIN ST SIREN 16.53 ALLIANT ENERGY 221 MAIN ST FIRE SHED 24.29 ALLIANT ENERGY 201 RR ST PW SHOP 169.47 ALLIANT ENERGY 300 RR ST CITY HALL 136.09 ALLIANT ENERGY TIFFIN STREET LIGHTS 1,665.94 ALLIANT ENERGY 2803 HWY 6 EAST SHED 34.08 ALLIANT ENERGY 809 E MARENGO RD CITY PARK 55.36 ALLIANT ENERGY 811 E HWY 6 RD TIFFINSIGN 51.43 ALLIANT ENERGY 201 MAIN ST 323.84 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 668 CLEAR CREEK AMANA SCHOOLS QRTRLY LIBRARY PAYMENTS 13,000.00 � X11' a mif,iG'II A ( (la{o. Igo!"f; w, o 8, CULLIGAN WATER TECH SRVC FIRM 12/1-12/31 48.4 DATA TECHNOLOGIES LICENSE FEE AND SUPPORT 4,077.88 DISPLAY SALES BANNER'S POLE PLTS,LED ORNMTS 3,449.00 DORSEY&WHITNEY LLP LEGAL SRVCS,CNSTATN,URBAN RE 6,684.50 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 31 GRACE EXCAVATION CONTRACT MOWING 1,955.00 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 155.82 HARRYS CUSTOM TROPHIES OFFICE NAME PLATES 50.33 HBK ENGINEERING,LLC PARKS PRJCT PART 1 2,966.25 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 3,559.49 IOWA CITY AREA CHAMBER OF COM ANNUAL MEMBERSHIP DUES 337 IOWA CITY READY MIX,INC RPR UDR SDWLK @ 3RD AND GRANT 236.03 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA ONE CALL DIGGING PROTECTION 42.4 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 326.7 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 227.92 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 448.39 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHN BLACK OCTOBER MOWING 75 JOHN DEERE FINANCIAL SAW 409.4 LL FELLING 1100 PREMIX 303.45 LOWES BUSINESS ACCOUNT PAINTER PLASTIC 370.51 MENARDS INDUSTRIAL FAN 72.86 MERRY MAIDS CLEANING 10/4/16&10/18/16 250 MID-AMERICAN ENERGY NATURALGAS 1,018.12 MID-AMERICAN ENERGY NATURAL GAS 17.76 MID-AMERICAN ENERGY NATURAL GAS 76.21 MID-AMERICAN ENERGY NATURAL GAS 31.89 MID-AMERICAN ENERGY NATURAL GAS 106.86 MUSSER CONCRETE DEERVIEW-205SQFT SIDEWALK 800 OFFICE EXPRESS PPTWLS,BINDER CLPS,COPY PAPER 138.02 PITNEY BOWES PURCHASE POWER POSTAGE METER 893.39 QUILL FAX RIBBON,INK 108.17 RSM US PRODUCT SALES LLC PRFSNL CNSLTNG THRU 10-31-16 678 RSM US PRODUCT SALES LLC PRFSNL SRVCS OCT.1000.00 1,052.00 RSM US PRODUCT SALES LLC SANDRA 2 MONITOR AND MNTNG KIT 593 RSM US PRODUCT SALES LLC PCI COMPLIANCE REVIEW 1,537.00 SA-SO 2016 DOG PARK TAGS 68.65 SNI SOLUTIONS GEOSALT 7,007.00 SOLON STATE BANK F350 REVENUE LOAN 795.52 SULZCO,LLC PAY EST#13 I&I PROJECT 11,432.27 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,583.33 USA BLUE BOOK WATER TESTING SUPPLIES 205.4 USA BLUE BOOK 200 TABLETS FOR TESTING LEAKS 94.69 C11,, a (. unc:II A ( (> o 8- WALKER WELDING BANNER POLE BRACKETS 2,992.00 WELLMARK MEDICAL INSURANCE 5,631.79 ****PAID TOTAL***** ****SCHED TOTAL***** 102,798.80 *****REPORTTOTAL***** 102,798.80 Expense By Fund 12-6-16 GENERAL-001 54,902.94 RD USE TAX-110 11,165.35 EMPLOYEE BENEFITS-112 2,252.72 DEBT SERVICES-200 795.52 CAP-CITY PARKS PROJCT-315 7,300.00 WATER-600 11,160.15 SEWER-610 3,789.85 OLD TOWN I&I PROJ/SEWER-612 11,432.27 2. Consideration of Change Order 43 —SulzCo, LLC—Motion to Approve by Ryan. Second by Bartels. All ayes, motion carried. 3. Consideration of Pay Estimate 413 —SulzCo, LLC —Motion to Approve by Havens. Second by Ryan. All ayes, motion carried. 4. Consideration of Pay Estimate 414 —Release of Partial Retainage of$8557.04 —SulzCo, LLC—Motion to Approve by Ryan. Second by Havens. All ayes, motion carried. 5. Discussion and Consideration of Entering into an Engineering Agreement with City of Coralville for the Alignment of Oakdale Boulevard over I-380 and Council Action as Needed Motion to approve entering into an Engineering Agreement with the City of Coralville for the Alignment of Oakdale Boulevard over I-380 by Upton. Second by Bartels. All ayes, motion carried. 6. Discussion and Consideration of Iowa Snowdrifters Snowmobile Route through Tiffin and Council Action as Needed Derrick Parker member of Snowdrifters Snowmobile Club spoke about the trails regarding the Ireland Avenue Project and the widening of HWY 6. No action taken. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report—December Meeting 12-20-16 — Spoke with Melvin Reeve about the ROW and would like $25k per acre which is same price CCA paid. MPO approved ICAAP request. Need to start thinking about another A� ( 7 of'8r water tower location with the Park Place development coming to town. Met with the STEM group, Nick Ford Woodfruff and Rob Decker HBK are moving forward. 2. City Council Reports —No reports 3. Director of Public Work's Report—Sewer plant dirt work has started. 4. Building Official Report—Purchased the Truck at McGrath with a Fleet Vehicle. 5. City Engineer's Report—Metro removed some of the trail pavement last Friday and Saturday. Signals at Ireland & HWY 6 still need warrants. Need to put the figures in the budget to be sure we can move forward. 6. City Attorney's Report—working on Roberts Ferry Road project. 7. City Administrator's Report—Joint Meeting tomorrow 6:30pm at the library. Gave council Low to Moderate Income calculation for reference in future discussions with the Hunt Club. Spoke about the 2016 AFR. Justin Fields has put in his 2 weeks notice and will be posting for the Public Works Maintenance Worker. N. Adiournment Motion to adjourn by Ryan. Second by Havens. All ayes, meeting adjourned at 8:15 PM December 6, 2016 Ashley Platz, Deputy Clerk x `11` u"miri(°il A' � ( r? o 8,