HomeMy Public PortalAbout110_010_Updated Agenda April 23 2015 Capitail grant Project Fund Budget Amendment MAYOR r 'r CITY MANAGER
Jason Buelterman
Diane Schleicher
CITY COUNCIL CLERK OF COUNCIL
Wanda Doyle,Mayor Pro Tern '`, Janet LeViner
Barry Brown .,'�
Robert Callahan CITY ATTORNEY
Bill Garbett ' Edward M.Hughes
Monty Parks
Paul Wolff f
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CITY OF TYBEE ISLAND
City Council Agenda Item Request
Council Meeting Date for Request: April 23, 2015
Item: Request City Council's approval by resolution to amend both the FY16 Capital Grant Project Fund 340
from $6,800,000 to $5,800,000.
Budget Line Item Number(if applicable): See Attachment
Explanation: The purpose of this agenda item is to request the City Council's approval by resolution to amend
and decrease the Fiscal Year 2015-2016 Capital Grant Project Fund 340 by$1,000,000 from $6,800,000 to
$5,800,000. The original budget for the fund was $6,800,000 comprising of$1,000,000 transfers in from the
General Fund and$5,800,000 from State of Georgia Bond proceeds.
In March, 2015, the U.S. Corp of Engineers reimbursed the City$3,112,314.49 in unexpended beach
nourishment project money. The City transferred $1,000,000 back to the General Fund and the remaining
balance of$2,114,314.49 remains in the Capital Grant Project Fund. Prior to receipt of the refund from the US
Corp of Engineers the City identified two projects to spend the money on, the Savannah Dunes project and the
removal of derelict structures from the beach project. The estimated cost for the derelict structure removal
project is $1,689,327 (See attachment B); therefore, this amended includes a re-allocation of this amount from
the beach nourishment line item, 340.6125.57.3004 to the derelict project line item, 340.6125.54.1463. The
remaining balance of$422,987.49 is re-allocated to the savannah dune project budget line item,
340.6125.54.1460.
Paper Work: X Attached*
Audio/Video Presentation**
Submitted by: Angela Hudson
Phone/Email: ahudson @cityoftybee.org
Comments:
Date given to Clerk of Council
P.O.Box 2749—403 Butler Avenue,Tybee Island,Georgia 31328-2749
(866)786-4573—FAX(866)786-5737
***
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CITY COUNCIL AGENDA ATTACHMENT A
23-Apr-15
FY15 CAPITAL GRANT FUND 340 BUDGET AMENDMENT
Requested
Budget Adjustment Adjusted
Budget
Department Account Description Account Number Current Budget Revenue Budget Balance Increase(Credit) Decrease Balance
REVENUE - LINE ITEM INCREASES\DECREASES
N/A State Bond Revenue 340.00.33.4100 5,800,000.00 (5,800,000.00) 0.00 0.00 0.00
N/A Transfer to general Fund 340.00.39.3502 1,000,000.00 - 1,000,000.00 - (1,000,000.00) 0.00
N/A 0.00 - 0.00 0.00 0.00
GRAND TOTAL GENERAL FUND REVENUE BUDGET AMENDMENT 0.00 (1,000,000.00)
CURRENT CAPITAL PROJECT FUND BUDGET: 6,800,000.00
GRAND TOTAL CAPITAL GRANT FUND AMENDED BUDGET BALANCE: 5,800,000.00
Requested
Budget Adjustment Adjusted
budget
Department Account Description Account Number Current Budget (Expenditures) Budget Balance Increase Decrease Balance
EXPENDITURE - LINE ITEM INCREASESIDECREASES
N/A Savannah Dune project 340.6125.54.1460 30,642.00 - 30,642.00 422,987.49 0.00 453,629.49
N/A Beach Derelict project 340.6125.54.1463 0 (8,801.00) (8,801.00) 1,689,327.00 1,680,526.00
N/A Beach Renourishment 340.6125.57.3004 6,769,358.00 (3,657,043.51) 3,112,314.49 0.00 (3,112,314.49) 0.00
0.00 - 0.00
0.00 0.00 0.00
0.00 0.00
TOTAL 2,112,314.49 (3,112,314.49)
CURRENT CAPITAL PROJECT FUND BUDGET: 6,800,000.00
GRAND TOTAL CAPITAL GRANT FUND AMENDED BUDGET BALANCE: 5,800,000.00
1.)Signature of Department Director: Date
4.)Signature of Finance Employee who Processed the Request:
2.)Was the Budget Amendment Request approved by the City Council? I YES NO MI/A
If yes,please indicate the date approval was given: Date:
Attach Copy of Agenda Item and minutes from the City Council Meeting
3.)Signature of Finance Manager: Date:
Department
Submitted
By: B ANT FUND 340
CITY OF TYBEE ISLAND, GA
DERELICT STRUCTURE REMOVAL PROJECT
PROBABLE COST-TO-CONSTRUCT
• CONTRACTOR COST (Documented Structure locations) $1,156,000
• CONTRACTOR COST(Undocumented Structure locations—TBD) $250,000.
Subtotal(I) $1,405,883.
■ O.D.C.'s
o Permitting/Agency Liaison $21K
o Design/Doc.Prep $28.5K
o Survey Update $6.5K
a RFP Process $22K
Subtotal $78,000.
o Contract admin; Construction
oversite; Project management $135K Subtotal $135,000.
TOTAL $1,608,883.
wI 5%Contingency $1,689,327.
mActual costs to be determined by a Request For Proposals from qualified marine contractors.
•
Olsen Associates,inc. 1 25 March 2015