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Home My Public Portal AboutGolf Commission Packet 09.13.22 UpdatedPursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in -person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (Iivestrearn.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our posted agenda. Meetings may be joined by: 1. Phone: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 881 4407 8985 Passcode: 049087 To request to speak: Press *9 and wait to be recognized. 2. Zoom Webinar: https://us02web.zoom.us/j/88144078985?pwd=M05KQnNsRIRQT2FzZEpkSFZDW U VO Zz09 Passcode: 049087 To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized. AGENDA • Call to Order • Declaration of a Quorum • Public Comment • Review and vote Off -Season memberships • Review and vote FY2023 Capital Projects MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: Remote Participation Only Date: September 13, 2022 Time: 4:00 PM eiZa kkrwsli Jay Packett Director of Operations Colin Walsh Course Superintendent Golf Commission Anne O'Connell Chair Andrea Johnson Vice Chair Rob David John Kissida Wyn Morton Jeff Odell David Valcourt The Captains Golf Course 1000 Freemans Way Brewster, MA 02631 (508) 896-1716 www.CaptainsGolfCourse.cor • Update FY23 HVAC Project (Jeff Odell) • Update FY23 Windows and Doors Project (Rob David) • Potential Alternate Funding for Capital Projects (John Kissida) • Continuation of Development of Golf Commission Calendar (Anne O'Connell) • Preliminary Discussion on Membership • Course Operations Questions and Concerns • Questions and Comments from Associations and Liaisons • Review and Approve Minutes • 8/9/22 • 8/23/22 • Future Agenda Items and Meetings • Matters not anticipated by the Chair • Adjourn Date Posted: Date Revised: Received by Town Clerk: **MEMORANDUM** TO: Brewster Golf Commission FROM: Jay Packett, Golf Director of Operations DATE: September 12, 2022 RE: Off -Season Memberships Off -Season memberships are typically offered each year beginning on the day after Labor Day. In 2021, due to the number of members it was decided that we would not offer an off-season membership. I am recommending that for 2022 we offer an off-season membership to Brewster residents only, beginning on October 1, 2022, with the following price structure: Full membership - $480 Twilight - $200 CAPTAN %GOLF FM -32 CAMTAI IMPR OVEMENT PLAN drall.(9 22 Copiml Needs: Fag 2022 Spring 2423 FY 2023 Total FY 1024 FY 2025 FY 1024 FY 2 027 FY 2 020 FY 3025 FY 2030 FY 1021 FY 2032 Equipmen t Replacemen t 5 320,000 $ - $ 360,000 $ 315.0 00 S 25 4000 $ 20002 0 $ 204000 $ 200,000 $ 200,000 $ 200,000 $ 200,000 $ 200000 Irrigation Oesig,/Scope of Work $ 25,000 $ - $ 75,000 Irrigatio n system - AB Holes $ 460.000 $ 530,000 $ 460,000 $ 160000 $ 460.1100 $ 480,000 5 460000 5 4a0.000 Irrigation System Construction Man agement $50000 $50000 Ma inte nan ce Bu nti ng Study M ainte nance Building L3e aign $ - $ 200000 $ 200000 Maintenance Fa ults Upgrade s $ 244000 $ 240,000 $ 240,000 $ 240000 $ 250,000 $ 240,000 $240,000 5240000 $250,000 Ma intenance Facility Co nstruction Managemen t $ 50,000 Cart Barn Pa inting $ 15,000 Main Course Irrigation Well Re co .Crtio ni g S 55,000 Driving Range Well Reconditioning 5 50000 Sin k Hole Repair 5 24000 5 - $ 20,000 $ 20000 cart ant Wprovamenb 5 1 21,000 $ - $ ]20,000 $ 120000 Tee Box Re nov ations $ 20000 $ 24000 5 20000 $ 20000 New For ward Tee s $ 15000 5 - $ 15000 $ 15,000 $ 15,000 5 15,000 Clubhouse Painting 5 55,000 Restaurant WAG (1.21s, and 3) Addition al Cab Restaurant HVACMa, 4, and 51 $ 50,000 $ - $ 50,000 Clubho use Roof Re place men t $ 125,000 Ou bhouse Res troo m Upgrade s $ 104000 Ne w SatelN e Pntrooms 5 150,000 $ 150,000 Pro Shp Furn is hings $ 25,000 Clu bhous e W indow 8 OOP Replacement Addition al Costa Windows and Doo rs $ 125000 $ - $ 125,000 Kitchen Equipment Re placemen t $ 15,000 $ - 5 15000 5 15,000 $ 15 000 5 15,000 Clubhouse Surroun dings Improv ements 8 Theme En han cemen ts $ 30000 $ - 5 30000 $ 20 ,000 $ 20,000 $ 2,000 Water Diversio n/Pump Hou se Prote ction $ 751000 $ 75000 Parkin g lot Repaving $ 150,0 00 Driving Range Improvements $ 100,000 Total Capital Impro ve ment. $ 040,000 $ 204000 $ 1,020.000 5 664000 $ 1,165,000 $ 1,040000 $ 1,064600 $ 1,035.000 $ 1,034066 $1020,000 51, 070000 $ 0, 00 ,000 Comme nts Colin to send details on equipment re pla cement; check W M l egal on wp na nt a nkle/comme ntary language silwi3233 5.561@ 20 y ears @ 4%l evel debt; n eed debt sch edul e 100 of co nstructi on costs 52M @ 10 w short term b ond @ 4%le vel debt; c ould be fina nced in p art/wh ol e by new Golf Cap Stab fund; i nclude s new fu el & chemical st orag e fxiti Col. tel confirm Prking Hong exisungonlY Additions p er 115f 6llSGA(^12-$Skew tee bo x); G olf Commissi on & ladies Assoc to discuss N eed to w1iry Bas ed on 52952 bid a 5154 for engne ering (5265k pre viously appr opriat ed); W ork to he done in Wint er 2022-23 Roof i nspection completed in Jan 2022 (2 nd d 3 c osting scenari os): might need to mow up Total ponied costs now estimated at 5340k ( '511045 prop osi ng two phas es (clubhouw first, the n pr oslop);1st phase t0 be don e in Wince, 2022-13- maybe base bid plus add alt Heed to be d etailed and verified with Sean Sullivan & l ay; R ollie to check on ne ed far electrical upgr ades o nswwbw estimate l eg. $404 to resod tee bo x); could mow out 1 ro of ne eds to mow up Commission Reorganization Golf Commission Calendar Draft 1st Meeting in July Commission Meetings 2nd and 4th Tuesday of month as needed and with exceptions Swim Lane Assignment Review 10 Year Capital Plan Capital Items Special Town Meeting Capital Items Annual Town Meeting September Off -Season Memberships Special Town Meeting/Non-Financial Articles July and January Q3 September Golf Course Events Calendar Daily Fee Player Rates Annual Fee Player Rates September Late Q3/early Q4 Review and approval of known events - November. Additions approved on an 'as needed' basis No later than 1st Meeting in December No later than 1st Meeting in December Must be approved by Golf Commission and then Select Board no later than 12/31 Must be approved by Golf Commission and then Select Board no later than 1/31 Miscellaneous Fees (Carts/Driving Range/Rental Clubs) Tee Time Allocation Ratio Capital Items Annual Town Meeting Annual FY Budget Status Update Capital Plan Town of Brewster Annual Rpt Annual Town Meeting/Non-Financial Articles No later than 1st Meeting in December No later than 1st Meeting in December December Based on anticipated Town Hall schedule December and June Q1 Late Q1/early Q2 As scheduled Should be presented to SB with rate recommendations Only if needed Are we trying to do too much in December? Special Golf Course Events Annual Review of Website Must be done prior to start of season Prior to start of golf season with tie-in to new rates, (if any) and upcoming plans State of the Captains Communication Reporting on progress of major Capital Projects Membership Targets; Balance between Resident and NR Monthly while project is in process Process needs to be discussed Solar Project Updates No Show/Member Shut -out Assessment TBD TBD Cape Cod Times 1 Page A03 Tuesday, 30 August 2022 SHARE . ARPA grant applications now being accepted BARNSTABLE — Barnstable County officials have opened an application portal for Cape Cod organizations to submit a letter of intent to apply for $5 million in small- and medium-sized grants through the American Rescue Plan Act. The online application portal is: https://www.capecod.gov/barnstable- county-federal-american-rescue-plan-act-arpa/. The deadline for letter submissions is Sept. 30. The $5 million grant program is available to non -county local government units, nonprofits, and private or for-profit organizations. The grants will support the region's economic recovery from COVID-19. Small grants range from $100,000 to $250,000, and larger grants from $250,000 to $500,000. Non-profit and for-profit organizations can apply for the funds. Cape Cod towns and related sub -units such as school and water districts, town departments and councils on aging are also eligible for funds. The program encourages inter -agency, inter -town, Cape -regional and public - private partnerships. Funding priorities for this round of grants include public health system costs associated with the pandemic response, and negative economic impacts of COVID on businesses, households, non -profits and disproportionately impacted communities. Funds for sewer, water and broadband infrastructure will be considered if the projects fall under $500,000. Future rounds of grant applications will be targeted for these larger projects. Projects will be selected based on several criteria laid out on the website. They include: projects that benefit the region, leverage additional funding sources, are measurable and sustainable, and address cross -cutting issues. Nonprofits that have already received ARPA funds through the state can apply for ARPA funds through the county if the funds are intended for different projects. This round of ARPA funds cannot be used to provide additional compensation to essential workers. Expenditures under the grants are limited to the geographic area of Barnstable County. Contact Denise Coffey at dcoffey@capecodonline.com. Follow her on Twitter: @DeniseCoffeyCCT. La SHARE ga ®.•.