HomeMy Public PortalAbout01-17-1983 PROCEEDINGS OF THE COMMON COUNCIL OF THE
CITY OF RICHMOND, INDIANA, SERVING AS A BOARD
IN CHARGE OF THE OPERATION OF THE RICHMOND POWER
& LIGHT PLANT, JANUARY 17, 1983
1 The Common Council of the City of Richmond, Indiana, serving as a Board in
2 charge of the operation of the Richmond. Power & Light Plant, met in regular
3 session January 17, 1983 at the hour of 7 :00 p.m. in the Municipal Building
4 of said City. Vice Chairman Hankinson presided with the following members
5 present: Messrs. Elstro, Williams, Ms. Henry, Hankinson, Welch, Mills, Parker
6 and Paust. Absent: Carter. The following;;business was had, to-wit:
7
8 APPROVAL OF MINUTES OF JANUARY 3, 1983
9
10 Councilman Hankinson moved to approve the minutes of the previous meeting as
11 published, seconded by Councilman Mills and on unanimous voice vote the motion
12 was carried.
13
14 APPROVAL OF BILLS
15
16 Councilman Hankinson moved for approval of the following payroll, bills, trans-
17 fers and investments as published in the agenda, seconded by Councilwoman
18 Henry and on unanimous voice vote the motion was carried.
19
20 Approve the following:
21 Bills in the amount of 1,346,054.45
22 Bonds and Interest Coupons 16.25
23 2 Payrolls 399,575.36
24
25 Transfers from Cash Operating Fund to:
26 Bond Sinking Fund 68,151.87
27 Cash Reserve Fund 91,162.75
28
29 Transfer from Depreciation Reserve Fund to:
30 Cash Operating Fund 219,850.74
III 31
32 Investments Purchased
33 Bond Reserve Fund 279,506.00
34 Bond Sinking Fund 64,808.87
35 Cash. Operating Fund 1 ,696,570.00
36 Cash Reserve Fund 497,621.13
37 Depreciation Reserve Fund 1,554,270.00
38
39 REMARKS BY CHAIRMAN
40
41 Chairman Welch noted the monthly meeting of the Executive Committee will be
42 January 24, 1983 at 7 :00 p.m. at RP&L.
43
44 COMMITTEE REPORT
45
46 Councilman Larry Parker, Chairman of the Street Light Committee reported on a
47 meeting his committee had with Mr. Huffman, Mr. Mays, Mr. Rao and two people
48 from the State Department, Les Locke, a lighting engineer and Larry Rust, a
49 traffic engineer concerning interstate lighting and the repair that are billed
50 to the city. It is lumped into two separate bids - one is for routine main-
51 tai-nance that is billed to the city for cleaning and repair of the lights.
52 The other is for major and emergency repair which is billed to the state.
53 That would not include tower replacement. Various alternatives were discussed
54 for saving the city money by RP&L taking over. We could take over the routine
55 maintainance for a saving of about 40% or a $6,000 to $8,000. per year. There
56 are 138 lights and the cost to the city last year was $20,270. We should
57 have no trouble getting the contract. Contracts are being negotiated now and
58 go into effect April 1.
59
60 REPORT BY GENERAL MANAGER
61 Indiana Municipal Power Agency Report
62
63 Irving Huffman, General Manager, reported that the Agency appeared before the
64 rating agency and received a rating of "A" from Moody and "A minus" from Stand-
65 and & Poor, which they consider to be good for a first time issue. The bonds
RP&L Minutes Cont'd.
January 17, 1983
Page 2
1 will apparantly be taken up fast. The average interest rate is almost 10.3%
2 for a thirty (30) year period. We have worked out an agreement with the
3 Indiana Municipal Power Agency on Richmond becoming the dispatching point and
4 we are working on some other contract language for reimbursement which will be
5 of benefit to Richmond.
6
7 Opening of bids for Truck Chassis and Bodies
8
9 City Attorney Ed Anderson stated he does not find the legal ad to be in order
10 in accordance with the notice statute IC 5-3-1 which states "if the event is
11 the receiving of bids, notice shall be published two (2) times, at least one (1)
12 week apart, with the second publication made at least ten (10) days before the
13 date the bids will be received." The publisher's affidavit from the Palladium-
14 Item shows that the bid ran only one (1) time, which date was January 8th which
15 was ten days but not from a second date of publication. Mr. Anderson said, in
16 his opinion, the Chairman should rescind all action under the bidding statute,
17 and in Indiana Statute 36-1-9-1, the law does exempt you from the bidding
18 process as "this chapter does not apply to purchases or leases made by muni-
19 cipally owned utilities." Mr. Anderson offered the opinion that the Chairman
20 should call for a motion to rescind the action under any bidding process and
21 that you now proceed under this Statute and treat these bids as offers to enter
22 into a contract with RP&L for the purchases of the several items.
23
24 Councilman Mills moved to rescind the bidding process and to accept the offers
25 submitted as interested offers under the specifications, seconded by Councilman
26 Hankinson and on a call of the roll the motion was accepted by the following
27 vote: Ayes: Elstro, Williams, Henry, Hankinson, Mills, Parker, Paust, Welch.
28 Noes: None. The vote being eight (8) to zero (0) .
29
30 The following bids were received and recorded:
31 ,
32 Studebaker Buick one ton pickup truck $11 ,829.76 Delivery
33 less '72 Ford pickup 300.
34 Total $11,529.76 60-75 days
35
36 Studebaker Buick 10,000 GVW, 60" cab axle $11 ,187.57
37 less '71 Chevrolet truck 750.
38 Total $10,437.57 60-75 days
39
40 Studebaker Buick 19,500 GVW (International) $19,585.22
41 less '70 Ford truck 2,000.
42 Total $17 ,585.22 60 days
43
44 Studebaker Buick 19,500 GVW (GMC) $18,340.93
45 less '70 Ford truck 2,000.
46 Total $16,340,.93
47
48 Studebaker Buick 19,500 GVW truck chassis $18,340.93
49 less '76 Chevrolet truck 6,000.
50 Total $12,340.93 60-75 days
51
52 Studebaker Buick 19,500 GVW (International) $19,585.22
53 less '76 Chevrolet truck 6,000.
54 Total $13,585.22
55
56 Tom Brookbank Chevrolet 19,500 GVW truck chassis $20,517.99
57 less '74 truck #15 1,000.
58 Total $19,517.99 90-120 days
59
60 Tom Brookbank Chevrolet 19,500 GVW truck $20,517.99
61 less truck #5 5,000.
62 Total $15,517 .99 90-120 days
RP&L Minutes Cont'd.
January 17, 1983
Page 3
1 Tom Brookbank Chevrolet one ton GVW truck $12,428.66 Delivery
2
less '72 pickup, #37 300.
3 Total $12,128.66 6-8 weeks
4
5 Tom Brookbank Chevrolet 10,000 GVW cab and chassis $10,889.20
6 less truck #27 800.
7 Total $10,089.20 6-8 weeks
8
III9 Fred First Ford 10,000 GVW cab and chassis $10,944.50
10 less truck #27 950.
11 Total $ 9,994.50 6-8 weeks
12
13 Fred First Ford one ton pickup $11 ,995.51
14 less truck #37 700.
15 Total $11,295.51 6-8 weeks
16
17 Fred First Ford 19,500 GVW truck $18,608.10
18 less truck #15 1,500.
19 Total $17,108.10 60-110 days
20
21 Fred First Ford 19,500 GVW truck $18,608 .10
22 less truck #5 6,000
23 Total $12,608.10 60-110 days
24
25 Robinson Corp. Trimmer Body with Dump
26 Chip Body $6,074.
27
28 Robinson Corp. Fiberglass Body $5,314.
29
30 Teco Inc. Fiberglass Utility Body $5,893. 45 days
31
32 Teco Inc. Dump Chip Body $6,402. 30-45 days
33
III34 Kencar Equipment Co. Fiberglass Body $6,946.50
35
36 Kencar Equipment Co. Aerial Device &
37 Fiberglass Body $32,711.57
38
39 Delphi Body Works Fiberglass Utility Body $4,990.
40
41 Delphi Body Works Dump Chip Body $6,693. 30-45 days
42
43 Dalum's Utility Equip. Co. Hydraulic Telescoping Aerial
44 Device with Fiberglass
45 Body, Tower $33,737. 135 days
46
47 Harsh Mfg. Co. Dump Chip Body $ 5,985. 20 days
48
49 Eusco Inc. Aerial Device, Bucket
50 Fiberglass Body $30,807.68 90 days
51
52 Indiana-Illinois Truck
53 & Equipment Co. Fiberglass Utility Body $ 4,473.
54
55 Indiana-Illinois Truck Telescoping Aerial Device
56 & Equipment Co. & Fiberglass Body $29,730. 60-90 days
57
58 Councilman Mills moved to refer the bids to the General Manager for tabulation,
59 evaluation and recommendation, seconded by Councilman Hankinson and on unanimous
60 voice vote the motion was carried.
61
62 ADJOURNMENT
63
64 There being no further business on motion duly made, seconded and passed the
65 meeting was adjourned.
66
67 Bing Welch
68 Chairman
69
70 ATTEST: Nancy V. Beach
71 Deputy Clerk