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Home My Public Portal AboutMinutes-12/20/2016 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: December 20, 2016—7:00 PM Web Page: www.tiffin-iowa.org Posted: December 16, 2016 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Work Session—6:00 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session December 20, 2016 at 6:05 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Jim Bartels, Al Havens, Mike Ryan (arrived at 6:06pm), Peggy Upton, Jo Kahler. Absent: None. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff& Jack Burnham, Attorney Crystal Raiber, Planning & Zoning Members Stephanie Surine and Stefanie Jiras and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the work session agenda by Bartels. Second by Havens. All ayes, motion carried. C. Discussion of Property East/West of Throttle Down for Second Entrance to City Park and Frontage Road Discussion: Mayor Berner reviewed the site plan that Ben with HFC drew up regarding what area would be needed for the acquisition. The goal for this is to put in a frontage road for another access to and from the park, with a potential access to a Community Rec Center if the location is still applicable. $37,500 is the cost of the discussed acquisition. D. Discussion of New Planned Development Overlay District—Planning & Zoning Comments Discussion: Stephanie Surine and Stefanie Jiras from Planning and Zoning present for discussion. Surine presented some concerns regarding the review period with "City Staff' and defining the staff reviewing. Also had a concern that P&Z would not be given time to review before Council sets the Public Hearing and requests that P&Z be given an OPD Update Report at each scheduled meeting. E. Discussion of FY 2017-2018 Budget Discussion: None x `11` u"miri(°il A� ( Z of'(n F. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda G. Other Business H. Adiournment Motion to adjourn by Kahler. Second by Ryan. All ayes, work session adjourned at 7:01 PM Council Meeting—7:00 PM A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on December 20, 2016 at 7: 03 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Jim Bartels, Al Havens, Mike Ryan, Jo Kahler, Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Robert Michael & Crystal Raiber and Planning & Zoning Commission members Stephanie Surine and Stefanie Jiras and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Second by Upton. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda,please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Adolph—Present and nothing to report. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Joint City Council/CCA School Board Minutes Motion to approve the consent agenda which includes minutes from Joint City Council/CCA School Board meeting and December's City Council meeting by Havens. Second by Bartels. All ayes, consent agenda approved. F. Mayoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. of' L Resolutions for Approval 1. Resolution 2016-079 —A Resolution to Set the Date of Public Hearing to Rezone Parcel A—Park Place Motion to approve Resolution 2016-079 —A Resolution to Set the Date of Public Hearing to Rezone Parcel A—Park Place by Upton. Second by Havens. Roll Call: Bartels, Havens, Ryan, Kahler, Upton. All ayes, Resolution 2016-079 approved. 2. Resolution 2016-080 —A Resolution to Set the Date of Public Hearing to Rezone Parcel B —Park Place Motion to approve Resolution 2016-080 —A Resolution to Set the Date of Public Hearing to Rezone Parcel B —Park Place by Kahler. Second by Ryan. Roll Call: Havens, Ryan, Kahler, Upton, Bartels. All ayes, Resolution 2016-080 approved. 3. Resolution 2016-081 —A Resolution to Approve 28E Agreement for School Crossing Guard(s) Motion to approve Resolution 2016-81 —A Resolution to Approve 28E Agreement for School Crossing Guard(s) by Ryan. Second by Kahler. Roll Call: Ryan, Kahler, Upton, Bartels, Havens. All ayes, Resolution 2016-081 approved. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Kahler. Second by Ryan. All ayes, motion carried. CLAIMS REPORT 12/20/16 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEMS BW&COLOR TONER 248.46 ALLIANT ENERGY TIFFIN STREET LIGHTS 3,329.32 ALLIANT ENERGY 313 MARENGO RD FLASHING LIGHTS 21.07 ALLIANT ENERGY 300 RR ST-GENERAL 280.28 ALLIANT ENERGY 119 BROWN ST-WATER TRMT PLNT 4,533.55 ALLIANT ENERGY 201 RR ST PW SHOP-STREETS 362.37 ALLIANT ENERGY 2803 HWY 6 EAST SHED 78.32 ALLIANT ENERGY 221 MAIN ST FIRE SHED 214.47 ALLIANT ENERGY 201 MAIN ST SIREN 37.43 ALLIANT ENERGY 811 E HWY 6 RD -TIFFIN SIGN 120.36 ALLIANT ENERGY 809 E MARENGO RD CITY PARK 102.77 ALLIANT ENERGY 201 MAIN ST-OLD CITY HALL 667.81 of'(n AMY SHAULL MILEAGE REIMBURSMENT 43.47 CARGILL INC SALT FOR WATER PLANT 4,121.71 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 1,288.00 CITY TRACTOR CO. PARTS AND REPAIRS EQUIPMENT 463.55 CONSUMERS COOPERATIVE DUST CONTROL 1,800.00 DORSEY&WHITNEY LLP 2015-17 SAN SEWER IMP FINANCNG 13,000.00 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 28.75 HART FREDERICK CONSULTAN ENGINEERING FEES 37,664.75 HOLLAND, MICHAEL, RAIBER LEGAL FEES 3,699.62 HOLLYWOOD GRAPHICS 5 T-SHIRTS- PUBLIC WORKS 315.2 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA INTERSTATE RAILROAD, LTD BIKE PATH SIGNAL MAINTENANCE 194.56 IOWA ONE CALL DIGGING PROTECTION 96.4 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 70 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 448.39 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHNSON COUNTY RECORDER RECORDING FEES 35 JOHNSON COUNTY REFUSE INC RECYCLING 90 JOHNSON COUNTY REFUSE INC RECYCLING 5,247.00 JOHNSON COUNTY SHERIFF DECEMBER 16 POLICE PROTECTION 6,396.00 LINN COUNTY REC ELECTRIC ACCOUNTS 24.75 LINN COUNTY REC ELECTRIC ACCOUNTS 116.9 LINN COUNTY REC ELECTRIC ACCOUNTS 113.64 LINN COUNTY REC ELECTRIC ACCOUNTS 54.05 LINN COUNTY REC ELECTRIC ACCOUNTS 41.67 LINN COUNTY REC ELECTRIC ACCOUNTS 384 MATHESON TRI-GAS,DEPT.#3028 STREETS-WELDING MIX 92.7 MORGANS SERVICE BLOWER OIL 263.95 NET-SMART INC MONTHLY WEB HOSTING & UPDATES 75 NORTH LIBERTY LEADER LEGAL PUBLICATIONS 333.21 OEHL PLUMBING & HEATING LABOR, CLND FLAME SENSOR 163.18 OFFICE EXPRESS BADGE PAPER & RECEIVED STAMP 58.47 OFFICE EXPRESS PRINTER PAPER & MISC SUPPLIES 70.6 OFFICE EXPRESS STAPLE REMOVERS 10.58 OFFICE EXPRESS CITY HALL OFFICE BADGES&HOLDER 42.41 OFFICE EXPRESS COAT HOOKS,ENVELOP ES,CLNDR 191.1 OFFICE EXPRESS DOOR COAT RACK X3 62.97 OFFICE EXPRESS PUBLIC WORKS-COPY PAPER 77.98 OFFICE EXPRESS CALENDAR, ENVELOPS,CLIPS 36.98 PET HEALTH CENTER OF TIFFIN FELINE &CANINE BOARDING 458.4 PITNEY BOWES PURCHASE POWER POSTAGE METER 389.4 PITNEY BOWES PURCHASE POWER POSTAGE METER 696.3 RIVER PRODUCTS 1' 3/4' ROADSTONE 233.93 R.M. BOGGS CO. BOILER CHECK FOR LEAK 255 R.M. BOGGS CO. EQUIP REPAIR 657.05 SANDRA SLAYMAKER MILEAGE-FEB-OCT-UNDERPAYMENT 27 SANDRA SLAYMAKER NOVEMBER MILEAGE -CORRECT 13.77 SHAY, BRIAN MILEAGE REIMBURSMENT OCT-DEC 139.32 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 688.32 STANSBERRY ACCOUNTING & GOVERNMENTAL ACCOUNTING- CONSUL CLASS 60 STATE HYGIENIC LAB WATER TESTS 415 STEVE'S ELECTRIC PUBLIC WORKS/PARKS HEATER 345.24 STEVE'S ELECTRIC WATER PLANT WORK 1,491.98 SULZCO, LLC PARTIAL PAY EST#14 6,000.00 US CELLULAR CELL PHONES-GENERAL 600.98 VISA HILLS BANK CREDIT CARDS 164.98 VISA HILLS BANK CREDIT CARDS 35 VISA HILLS BANK CREDIT CARDS 22.95 WALKER WELDING MAN HOLE RISER 245.88 WOODRUFF CONSTRUCTION LLC PAY APP#5- PARKS IMP PLAN 155,511.58 ZEP SALES&SERVICES STREETS- MISC EQUP 469.82 **** PAID TOTAL***** **** SCHED TOTAL***** 258,816.66 ***** REPORTTOTAL***** 258,816.66 Fund and Fund Name Debits General -001 32108.32 Road Use Tax- 110 7736.51 CAP Ireland Ave Reloc Project-303 85 CAP Park Rd Paving Pjt-307 11666.25 CAP Parks Trails Pjt-310 42.5 CAP Roberts Ferry Rd -312 12980 CAP-City Parks Pjt 155511.58 Water-600 14148.61 Sewer-610 7719.24 Old Town I & I Pjt/Sewer-612 8351.25 Recycling-670 5337 2. Consideration of Pay Application 45 —Woodruff Construction—Motion to Approve by Bartels. Second by Kahler. All ayes, motion carried. 3. Consideration of Pay Estimate 414 —Release of Partial Retainage—SulzCo, LLC— Motion to Approve by Upton. Second by Ryan. All ayes, motion carried. L. Reports to be Received/Filed x `11` u"oun(,it A� ( ", of'(n 1. M. Reports from City Personnel 1. Mayor's Report—Discussion regarding the Joint Meeting with CCA School Board. 2. City Council Reports —Discussion about the Trail still being closed and will stay closed until Spring or until we get word that Metro has corrected the issues. Discussion regarding putting a Street Light at the Park Trail crossing Ireland Ave. Jim Bartels request to have Council and Commissions pay be increased. 3. Director of Public Work's Report - Thanks Jim for his 30 years with the City. 4. Building Official Report—Nothing. 5. City Engineer's Report—Continuing working at Plant and Design work for PH2. Also round-about will be worked on. 6. City Attorney's Report—Working on OPD Ordinance final draft. 7. City Administrator's Report—Spoke with Jeff Heil with Northland Securities to give a review of the City's Financial big picture. Sewer rate increase took effect on this month's bills and have been receiving calls at City Hall. Doug gave Council a basic review of revenues and expenses regarding the budget and also the Budget Calendar. N. Adiournment Motion to adjourn by Ryan. Second by Kahler. All ayes, meeting adjourned at 7:32pm December 20, 2016 Ashley Platz, Deputy City Clerk. � `iT Cmiri(°il A� ( (> of,(>