HomeMy Public PortalAboutMinutes-1/3/2016 City of Tiffin, Iowa
Meeting: Tiffin Regular City Council Meeting
Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340
Date/Time: January 3, 2017—7:00 PM
Web Page: www.tiffin-iowa.org
Posted: December 30, 2016 (website&front entry of City Hall)
Mayor: Steven Berner City Administrator/Clerk: Doug Boldt
Council At Large: Jim Bartels City Attorney: Robert Michael
Council At Large: Al Havens Deputy City Clerk: Ashley Platz
Council At Large: Joan Kahler D.of Public Works: Brett Mehmen
Council At Large: Mike Ryan City Engineer: Hart-Frederick
Council At Large: Peggy Upton
Work Session 6:15 PM
A. Roll Call
The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session January 3,
2017 at 6:15 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the
following named council members were present: Al Havens, Mike Ryan (arrived at 6:06pm),
Peggy Upton, Jo Kahler. Absent: Jim Bartels. Also present: City Administrator/Clerk Doug
Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Assistant Public Works
Director/Fire Cheif Brian DetertCity Engineer Ben Carhoff& Jack Burnham, and other
visitors.
B. Agenda Additions/Agenda Approval
Motion to approve agenda by Upton.
Second by Ryan.
All ayes, motion carried.
C. Discussion of FY 2017-2018 Budget
Discussion: Doug Boldt City Administrator requested goals from Council Members if anything
is a point of interest.
Mentioned Johnson County Contract will increase to $80,496 roughly a $3,700 increase.
Al Havens has requested to increase the amount of hours. Mayor proposed a 10-15%increase
of hours.
Fire Department has an increase of$5,000 to $115,000.
Public Works is showing a need for an additional person.
Parks would potentially need a sprayer for the soccer fields and also for street use.
Mike Ryan—Concerned with a walking/biking trail for access to the school for kids that can
walk or bike to school.
Doug Boldt spoke about the Council & Mayor pay increase if Council wishes to pursue.
Last year's General Fund Levy was $759,000 and this year may show around $960,000.
Doug spoke about property tax levy and what to expect as and increase for this year and also
discussed the City's Bonding capacity.
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D. Discussion/Questions from Council Members regarding items on the Regular City
Council Agenda
E. Other Business
F. Adiournment
Motion to adjourn by Upton.
Second by Ryan.
All ayes, meeting adjourned at 7:02 PM
Council Meeting
A. Call to Order—7:00 PM
B. Roll Call
The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on
January 3, 2017 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being
called the following named council members were present: Peggy Upton, Al Havens, Mike
Ryan, Jo Kahler. Absent Jim Bartels (Arrived at 7:12PM), Also present: City
Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian
Shay, City Engineer Ben Carhoff, City Attorney Robert Michael & Crystal Raiber and
Planning & Zoning Commission members Stephanie Surine and Stefanie Jiras and other
visitors.
C. Agenda Additions/Agenda Approval
Motion to approve the agenda by Kahler.
Second by Ryan.
All ayes, motion carried.
D. Communications and Reports:
1. Unscheduled
If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until
that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda,
please approach the lectern and give your name and address for the public record before discussing your item.
Johnson County Present: Deputy has nothing to report.
E. Consent Agenda
Note: These are routine items and will be enacted by one motion without separate discussion
unless a Council Member requests separate consideration.
1. Approval of City Council Minutes
2. Appointment of Mike Ryan Mayor Pro-Tem
Motion to approve the Consent Agenda which includes Approval of City Council Minutes and
Appointment of Mike Ryan as Mayor Pro-Tem by Kahler.
Second by Havens.
All ayes, motion carried.
F. Mayoral Proclamation
1.
G. Public Hearing
1. Public Hearing for Ordinance No. 2017-392—An Ordinance Amending the Official
Zoning Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property known
as Parcel A—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described
Herein
a. Close Public Hearing and Proceed to H-1
Motion to open Public Hearing for Ordinance No. 2017-392—An Ordinance Amending the
Official Zoning Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property
known as Parcel A—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described
Herein by Upton.
Second by Havens.
Roll Call: Upton, Kahler, Ryan, Havens, Absent: Bartels. All ayes, Public Hearing Open at
7:05 PM
Discussion: Nothing received at City Hall, No public Present.
Motion to close Public Hearing for Ordinance No. 2017-392—An Ordinance Amending the
Official Zoning Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property
known as Parcel A—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described
Herein by Upton.
Second by Ryan.
Roll Call: Kahler, Ryan, Havens, Upton. Absent: Bartels All ayes, Public Hearing Closed at
7:07PM
2. Public Hearing for Ordinance No. 2017-393 —An Ordinance Revoking the Planned
Area Development District Regulations of Section 3 of the City of Tiffin Zoning
Ordinance and Replacing it with Planned Development Overlay District and
Regulations contained in OPD .01 —OPD .08
a. Close Public Hearing and Proceed to H-2
Motion to open Public Hearing for Ordinance No. 2017-393 —An Ordinance Revoking the
Planned Area Development District Regulations of Section 3 of the City of Tiffin Zoning
Ordinance and Replacing it with Planned Development Overlay District and Regulations
contained in OPD .01 —OPD .08 by Ryan.
Second by Upton.
Roll Call: Ryan, Havens, Upton, Kahler. Absent: Bartels. All ayes, Public Hearing Open at
7:08 PM
Discussion: Nothing received at City Hall, No public Present
Motion to close Public Hearing for Ordinance No. 2017-393 —An Ordinance Revoking the
Planned Area Development District Regulations of Section 3 of the City of Tiffin Zoning
Ordinance and Replacing it with Planned Development Overlay District and Regulations
contained in OPD .01 —OPD .08 by Upton.
Second by Havens.
Roll Call: Havens, Upton, Kahler, Ryan. Absent: Bartels, All ayes, Public Hearing Closed at
7:09 PM
H. Ordinance Approval/Amendment
1. Ordinance No. 2017-392—An Ordinance Amending the Official Zoning Map of the
City of Tiffin, Iowa, from R-lE to R-1C for Certain Property known as Parcel A—Park
Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein
a. Motion to Approve First Reading and Proceed to Second Reading
Motion to approve Ordinance No. 2017-392—An Ordinance Amending the Official Zoning
Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property known as Parcel A—
Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Ryan.
Second by Kahler.
Roll Call: Upton, Kahler, Ryan, Havens. Absent: Bartels. All ayes, first reading approved.
2. Ordinance No. 2017-393 —An Ordinance Revoking the Planned Area Development
District Regulations of Section 3 of the City of Tiffin Zoning Ordinance and Replacing
it with Planned Development Overlay District and Regulations contained in OPD .01 —
OPD .08
a. Motion to Approve First Reading and Proceed to Second Reading
Motion to approve Ordinance No. 2017-393 —An Ordinance Revoking the Planned Area
Development District Regulations of Section 3 of the City of Tiffin Zoning Ordinance and
Replacing it with Planned Development Overlay District and Regulations contained in OPD .01
—OPD .08 by Upton.
Second by Ryan.
Roll Call: Upton, Kahler, Ryan, Havens. Absent: Bartels. All ayes, first reading approved.
Jim Bartels arrived at 7:12 pm
L Resolutions for Approval
1. Resolution 2017-001 —A Resolution to Set the Date of Public Hearing to Rezone Parcel
B —Park Place
Motion to approve Resolution 2017-001 —A Resolution to Set the Date of Public
Hearing on January 17, 2017 to Rezone Parcel B —Park Place by Ryan.
Second by Kahler.
Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, Resolution approved.
2. Resolution 2017-002—A Resolution to Set the Date of Public Hearing for Landscaping
and Tree Standards Ordinance
Motion to approve Resolution 2017-002—A Resolution to Set the Date of Public
Hearing on January 17, 2017 for Landscaping and Tree Standards Ordinance by
Upton.
Second by Ryan.
Roll Call: Kahler, Ryan, Havens, Bartels, Upton. All ayes, Resolution approved.
3. Resolution 2017-003 —A Resolution to Set the Date of Public Hearing for Screening
and Buffering Standards Ordinance
Motion to approve Resolution 2017-003 —A Resolution to Set the Date of Public
Hearing on January 17, 2016 for Screening and Buffering Standards Ordinance by
Upton.
Second by Kahler.
Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, Resolution approved.
J. Old Business
1.
K. Motions for Approval
1. Consideration of Payables List—Motion to Approve by Ryan.
Second by Bartels.
All ayes, motion carried.
CLAIMS REPORT 1-3-17
VENDOR INVOICE DESCRIPTION AMOUNT
ALL FLAGS OUTDOOR FLAGS 153.73
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ALLIANT ENERGY 109 BROWN ST. 4,687.40
ALLIANT ENERGY ROBERTS FEERRY RD SIREN 25.54
ALLIANT ENERGY CITY OF TIFFIN ST.SIGN 4.1
BOLDT,DOUG 10/31/16-11/30/16 136.08
CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 524
CEDAR VALLEY HUMANE SOCIETY CARE FOR STRAY ANIMALS 910
COSTCO MEMBERSHIP MEMBERSHIP RENEWAL 110
CULLIGAN WATER TECH SRVC FROM 1/1/17-1/31/17 27.55
DEARBORN NATIONAL 001-210-6150 442
GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 181.82
HBK ENGINEERING,LLC PARKS DESIGN PART 1 2,395.00
HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 8,133.99
HOLLAND,MICHAEL,RAIBER UNDER PYMNT FROM LAST PAYABLES 2,700.00
IOWA DEPT OF REVENUE W/H STATE TAXES 289.65
IPERS FEBRUARY IPERS UNDERPAYMENT -23.96
IPERS FEBUARY IPERS PAYMENT 23.99
IPERS IPERS 448.39
IPERS IPERS 517.99
IPERS IPERS 1,078.82
JOHN DEERE FINANCIAL PIN,HITCH W/CLIP,BALL MOUNT 589.99
LOWES BUSINESS ACCOUNT BLK IRON COUPLING,PIPE 635.88
MERRY MAIDS BIWEEKLY CLNG 11/1/16-11/29/16 375
PITNEY BOWES PURCHASE POWER POSTAGE METER 1,954.97
RSM US PRODUCT SALES LLC PRFSNL SRVCS NOV 2016 1,000.00
SOLON STATE BANK F350 REVENUE LOAN 795.52
TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,583.33
WELLMARK MEDICAL INSURANCE 6,708.71
****PAID TOTAL*****
****SCHED TOTAL***** 44,409.49
*****REPORT TOTAL***** 44,409.49
GENERAL-001 19,856.65
ROAD USE TAX-110 569.73
EMPLOYEE BENEIFTS-112 2,683.48
DEBT SERVICES-200 795.52
CAP-CITY PARKS PRJ-315 2,395.00
WATER-600 13,485.73
SEWER-610 4,623.38
FUND TOTALS 44,409.49
2. Consideration of City Council Appointments (below) and Council Action as Needed
a. City Clerk—Doug Boldt
b. City Attorney—Holland, Michael, Raiber & Sittig PLC
c. City Engineer—Hart-Frederick Consultants, P.C.
d. Official Newspaper—North Liberty Leader
Motion to approve the above appointments by Bartels.
Second by Kahler.
All aye, motion carried.
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3. Discussion and Consideration to Pursue Purchase of Ground at Throttle Down for
Frontage Road/Second Entrance into City Park and Council Action as Needed
Jo Kahler expressed her approval for this purchase for future use.
Motion to approve authorizing Mayor and CA to pursue negotiation and the estimation
of$5/square foot and also authority to ask legal to draft a purchase offer to bring back
to Council for approval by Ryan.
Second by Kahler.
Ayes:
Motion to authorizing Mayor and CA to pursue negotiation to purchase the Ground at
Throttle Down for Frontage Road/Second Entrance to draft a purchase order for
Council Approval by Ryan.
Second by Kahler.
All ayes, motion carried.
L. Reports to be Received/Filed
1.
M. Reports from City Personnel
1. Mayor's Report—Noting to report.
2. City Council Reports —Ryan has asked Doug to provide a timeline for the Coralville's
trail. Bartels —asking about the Council pay increase. Upton—Status with payments
and projects status. Upton also requests a summary from P&Z meetings.
3. Director of Public Work's Report -
4. Building Official Report—Will be putting together a total number of building permits
and permit breakdown.
5. City Engineer's Report—Updates to SUDAS came out late last month and asked update
SUDAS for Council approval. Watershed application is due in March.
6. City Attorney's Report—Should be finalizing the Roberts Ferry Road project.
7. City Administrator's Report - mentioned the Joint Entities Meeting. Provided two sign
options and spoke about providing just the red signs next meeting. Meeting with DOT
right-of-way acquisitions department regarding the i380 that will be widening and will
be taking 2.6 acres.
N. Adiournment
Motion to adjourn by Ryan.
Second by Upton.
All ayes, meeting adjourned at 8:04 PM
January 3, 2016
Ashley Platz, Deputy Clerk