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Home My Public Portal AboutMinutes-1/17/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: January 17, 2017—7:00 PM Web Page: www.tiffin-iowa.org Posted: January 13, 2017 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Call to Order—6:15 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session January 17, 2017 at 6:15 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Mike Ryan, Peggy Upton, Jo Kahler, Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Assistant Public Works Director/Fire Cheif Brian Detert, City Engineer Ben Carhoff& Jack Burnham, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels Second by Ryan. All ayes, agenda approved. C. Discussion of FY 2017-2018 Budget a. Upcoming General Obligation Note/Debt Projection —Jeff Heil—Northland Securities Jeff Heil—Northland Securities —Discussed the City's 2017-18 Budget and discuss upcoming General Obligation Note/Debt Projections. Jeff presented a two different Bonding scenarios and how they affect Tiffin's Debt Book and Tiffin's Debt Limit. Discussion regarding Tiffin's Urban Renewal areas will be adjusted to maximize the most TIF Revenue by reducing the 2005 Amendment area to only include the areas currently developed and open up the rest of the 2005 Area to be for future development. Doug Boldt—Budget 2017-18 Budget Johnson County Sheriff's budget hours to increase to 39.5 hours/week which is $88,322/year. Tiffin Fire Dept-requested to increase to $132,000 from $115,000. This will put them on track for the pumper truck and ladder truck. Expansion of City Hall—Proposed drawing from Woodruff Construction. Potential cost of City Hall expansion. $120,000-$150,000 D. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda E. Other Business F. Adiournment 1:`i1' u``miri(°i1 A� ( 1 of'8, Motion to adjourn work session by Kahler. Second by Ryan. All ayes, work session adjourned at 7:00 PM Call to Order—7:00 PM A. Roll Call B. The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on January 17, 2017 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Al Havens, Mike Ryan, Jo Kahler, Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, City Engineer Ben Carhoff, City Attorney Robert Michael and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Bartels. Second by Upton. All ayes, agenda approved. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Sheriff—Nothing to report and Council had nothing for Johnson County. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Liquor License Renewal—Bella Sala Motion to approve the Consent Agenda which includes the approval of City Council Minutes and Bella Sala Liquor License Renewal by Upton. Second by Kahler. All ayes, motion carried consent agenda approved. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing for Ordinance No. 2017-394—An Ordinance Creating Section 16, Landscaping and Tree Standards, of the City of Tiffin Zoning Ordinance a. Close Public Hearing and Proceed to H-1 Motion to open Public Hearing for Ordinance No. 2017-394 —An Ordinance Creating Section 16, Landscaping and Tree Standards, of the City of Tiffin Zoning Ordinance by Ryan. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Opened at 7:04 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing for Ordinance No. 2017-394 —An Ordinance Creating Section 16, Landscaping and Tree Standards, of the City of Tiffin Zoning Ordinance by Ryan. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Closed at 7:05 PM 2. Public Hearing for Ordinance No. 2017-395 —An Ordinance Creating Section 17, Screening and Buffering Standards, of the City of Tiffin Zoning Ordinance a. Close Public Hearing and Proceed to H-2 Motion to open Public Hearing for Ordinance No. 2017-395 —An Ordinance Creating Section 17, Screening and Buffering Standards, of the City of Tiffin Zoning Ordinance by Upton. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Opened at 7:09 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing for Ordinance No. 2017-395 —An Ordinance Creating Section 17, Screening and Buffering Standards, of the City of Tiffin Zoning Ordinance by Utpon. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Closed at 7:10 PM 3. Public Hearing for Ordinance No. 2017-396—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R1-E to R-2 for Certain Property know as Parcel B —Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein a. Close Public Hearing and Proceed to H-3 Motion to open Public Hearing for Ordinance No. 2017-396 —An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R1-E to R-2 for Certain Property know as Parcel B —Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Kahler. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Opened at 7:11 PM Discussion: Nothing received at City Hall and no public present. Motion to close Public Hearing for Ordinance No. 2017-396 —An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R1-E to R-2 for Certain Property know as Parcel B —Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Ryan. Second by Havens. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, Closed at 7:12 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2017-394 —An Ordinance Creating Section 16, Landscaping and Tree Standards, of the City of Tiffin Zoning Ordinance a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2017-394 —An Ordinance Creating Section 16, Landscaping and Tree Standards, of the City of Tiffin Zoning Ordinance by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, first reading of Ordinance No. 2017-394 approved. 2. Ordinance No. 2017-395 —An Ordinance Creating Section 17, Screening and Buffering Standards, of the City of Tiffin Zoning Ordinance a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2017-395 —An Ordinance Creating Section 17, Screening and Buffering Standards, of the City of Tiffin Zoning Ordinance by Ryan. Second by Bartels. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, first reading Ordinance No. 2017-395 approved. 3. Ordinance No. 2017-396 —An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R1-E to R-2 for Certain Property know as Parcel B —Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2017-396—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R1-E to R-2 for Certain Property know as Parcel B —Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Ryan. Second by Havens. Roll Call: Bartels, Havens, Ryan, Kahler. Nays: Upton. All ayes, first reading Ordinance No. 2017-395. 4. Ordinance No. 2017-392—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property known as Parcel A—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2017-392—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property known as Parcel A—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, second reading Ordinance No. 2017-392. 5. Ordinance No. 2017-393 —An Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the City of Tiffin Zoning Ordinance and Replacing it with Planned Development Overlay District and Regulations contained in OPD .01 — OPD .08 a. Motion to Approve Second Reading b. Motion to Suspend the Requirement to Pass Ordinance on Two Considerations before Final Passage as stated in Iowa Code Section 380.3 c. Motion to Approve Third Reading Motion to approve Ordinance No. 2017-393 —An Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the City of Tiffin Zoning Ordinance and Replacing it with Planned Development Overlay District and Regulations contained in OPD .01 —OPD .08 by Kahler. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, second reading Ordinance No. 2017-393. Motion to suspend the requirement to pass ordinance in two considerations before final passage as stated in Iowa Code Section 380.3 also because the amount of attention Council has given this ordinance by Ryan. Second by Kahler. Roll Call: Kahler, Ryan, Havens, Bartels, Upton. Motion carried. Motion to approve Ordinance No. 2017-393 —An Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the City of Tiffin Zoning Ordinance and Replacing it with Planned Development Overlay District and Regulations contained in OPD .01 —OPD .08 by Ryan. Second by Kahler. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, third reading Ordinance No. 2017-393. L Resolutions for Approval 1. Resolution 2017-004 —Resolution Naming Depositories for City Funds and Approving City's Investment Policy Mayor Berner Recused himself from this resolution Motion to approve Resolution 2017-004 - Resolution Naming Depositories for City Funds and Approving City's Investment Policy by Kahler. Second by Bartels. Roll Call: Upton, Havens, Kahler, Bartels. Abstain: Ryan. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Kahler. Second by Ryan. All ayes, motion carried. CLAIMS REPORT 1-17-17 VENDOR INVOICE DESCRIPTION AMOUNT ADVANCED BUSINESS SYSTEMS BW&COLOR TONER 177.46 ADVANCED SYSTEMS, INC FIX TEMPLATE,UPDTD BLDG PRMTS 87.5 ALL-AMERICAN CONCRETE,INC DEERVIEW SDWLK 18,227.50 ALLIANT ENERGY TIFFIN STREET LIGHTS 1.66 ALLIANT ENERGY 300 RR AND CLLGE POLE ISTALLTN 473 AMY SHAULL MILEAGE REIMBURSMNT 44.82 BIG COUNTRY SEED 2016 TIF REIMB-BIG COUNTRY 1,860.99 CARGILL INC SALT FOR WATER PLANT 4,157.74 DATA TECHNOLOGIES REMOTE CONSULTING-MARGIE 380 FORTE PAYMENT SYSTEMS INC ONLINE-ACH TRANS FEES 27 FUTURE LINE HYDRAULICS, INC VEHICLE REPAIRS 399.2 GARY'S TRACTOR & IMPL. IC SWITCH, 66.26 HART FREDERICK CONSULTAN ENGINEERING FEES 32,455.00 HOLLAND, MICHAEL, RAIBER LEGAL FEES 12/2/16-12/30/16 5,222.00 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA INTERSTATE RAILROAD, LTD SIGNAL MNTNNC BIKE PATH 194.56 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 287.1 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 448.39 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHNSON COUNTY RECORDER RECORDING FEES 14 JOHNSON COUNTY REFUSE INC RECYCLING 90 JOHNSON COUNTY SHERIFF JAN 2017 POLICE PROTECTION 6,396.00 LENOCH &CILEK ACE- IOWA CITY TOWELS 127.96 LINN COUNTY REC ELECTRIC ACCOUNTS 171.2 LINN COUNTY REC ELECTRIC ACCOUNTS 26.68 LINN COUNTY REC ELECTRIC ACCOUNTS 67.14 LINN COUNTY REC ELECTRIC ACCOUNTS 131.45 LINN COUNTY REC ELECTRIC ACCOUNTS 384 LINN COUNTY REC ELECTRIC ACCOUNTS 51.98 MATHESON TRI-GAS,DEPT.#3028 WELDING MIX,AND SUPPLIES 95.49 MID-AMERICAN ENERGY NATURAL GAS 352.09 MID-AMERICAN ENERGY NATURAL GAS 71.5 MID-AMERICAN ENERGY NATURAL GAS 386.62 MID-AMERICAN ENERGY NATURAL GAS 230.39 MORGANS SERVICE DEF FLUID AND WASHER SOLVENT 42.5 MORGANS SERVICE OIL, LUBE, ANTI FREEZE, 595.22 MRS APPRAISALS APPRAISALS 750 NET-SMART INC MONTHLY WEBSITE HOSTING 25 NORTH LIBERTY LEADER LEGAL PUBLICATIONS 533.53 OFFICE EXPRESS PAPER, CALENDAR, CASCADE 64.15 OFFICE EXPRESS PAPER,TRASHBAGS 59.38 PET HEALTH CENTER OF TIFFIN BOARDING FEES AND SHOTS 199.74 PRESS-CITIZEN MEDIA LEGAL/PUBLISH/PRINTING 182.26 RIVER PRODUCTS V ROADSTONE 89.64 RSM US PRODUCT SALES LLC CSCO WRRNTY RENEWAL 852 RSM US PRODUCT SALES LLC PRFSSNL CNSLTNG THRU 12/31/16 110 SANDRA SLAYMAKER MLAG REMBRSMNT- DEC 46.98 SECURITY ABSTRACT CO RIGHT OF WAY-RBRTS FERRY RD 250 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 672.56 SPENLER TIRE SERVICE VEHICLE REPAIRS 79.95 STATE HYGIENIC LAB LAB TESTS 629.5 STOREY KENWORTHY/MATT PARROTT OFFICE SUPPLIES 292.5 STOREY KENWORTHY/MATT PARROTT OFFICE SUPPLIES 274.1 TITAN MACHINERY EQUIPMENT PURCHASE & REPAIRS 148 US CELLULAR CELL PHONES 389.39 VISA HILLS BANK CREDIT CARDS 300 VISA HILLS BANK CREDIT CARDS 12.95 VISA HILLS BANK CREDIT CARDS 252.92 VISA HILLS BANK CREDIT CARDS 88.59 WALKER WELDING VEHICLE REPAIRS 88.57 **** PAID TOTAL***** **** SCHED TOTAL***** 82,818.12 ***** REPORTTOTAL***** 82,818.12 001 GENERAL 30,834.27 110 ROAD USE TAX 21,764.74 200 DEBT SERVICES 795.52 302 CAPITAL STREET PROJECTS 166.25 303 CAP IRELAND AVE RELOC PRJ 1,105.00 307 CAP PARK RD PAVING PROJ 3,208.75 312 ROBERTS FERRY CAP PROJ 12,535.00 600 WATER 5,250.96 610 SEWER 1,648.88 614 WWTP EXPANSION PROJECT 5,418.75 670 RECYCLING 90 2. Consideration of Library Board Appointment—Motion to Approve Kali Muhlbauer by Upton. Second by Bartels. All ayes, motion carried. 3. Discussion and Consideration of Final Payment to Clear Creek Amana School District for Upgrade of Sidewalk and Council Action as Needed Motion to approve final payment of$6,889.00 to CCA School District for Upgrade of Sidewalk by Bartels. Second by Ryan. All ayes, motion carried. 4. Discussion and Review of Offer for Ground at Throttle Down for Future Frontage Road/Second Entrance into City Park and Council Action as Needed Mayor gave background of discussion with Chad Freeman Motion to have legal prepare an offer to give to Chad Freeman for $5.001 square foot plus $3000 for demolition of the house totaling $40,030 and including an easement to take care of the snow removal and access easement by Kahler Second by Ryan. All ayes, motion carried. 5. Motion to Adjourn from Regular Session into Closed Session in Accordance with Iowa Code Chapter 20.17(3) for Public Employment Relations Procedures by Kahler. Second by Upton. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. Closed at 8:14 PM. All ayes, motion carried. Discussion: Doug Boldt Motion to adjourn from Closed Session into Regular Session by Kahler. Second by Ryan. Roll Call: Upton, Bartels, Havens, Ryan, Kahler. All ayes, motion carried. Motion to direct the City Administrator to contact Union Representative Earlene Anderson to prepare the language for a contract extension by Ryan. Second by Kahler. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report—Doug and Mayor were invited to Peosta for the Fareway Grand Opening. 2. City Council Reports —Nothing to report. 3. Director of Public Work's Report—Nothing to report. 4. Building Official Report—224 Building Permits issued. 199 new units. Fees collected $265,205. 5. City Engineer's Report—Ireland Avenue & Highway 6's Traffic Lights have been approved. Havens requested to have the lights installed before School starts so residents can be accustomed to the lights. 6. City Attorney's Report—Roberts Ferry road packets are being mailed out Friday for Easements. 7. City Administrator's Report—Might need budget meeting for 1-31-17. Coralville trail is looking to have a summer letting. City Hall sign ideas presented to Council for their favorite. N. Adiournment Motion to adjourn by Ryan. Second by Kahler All ayes, meeting adjourned at 8:35pm Ashley Platz, Deputy City Clerk January 17, 2017