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Home My Public Portal AboutMinutes-1/3/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: January 3, 2017—7:00 PM Web Page: www.tiffin-iowa.org Posted: December 30, 2016 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Work Session 6:15 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session January 3, 2017 at 6:15 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Mike Ryan (arrived at 6:06pm), Peggy Upton, Jo Kahler. Absent: Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Assistant Public Works Director/Fire Cheif Brian DetertCity Engineer Ben Carhoff& Jack Burnham, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve agenda by Upton. Second by Ryan. All ayes, motion carried. C. Discussion of FY 2017-2018 Budget Discussion: Doug Boldt City Administrator requested goals from Council Members if anything is a point of interest. Mentioned Johnson County Contract will increase to $80,496 roughly a $3,700 increase. Al Havens has requested to increase the amount of hours. Mayor proposed a 10-15%increase of hours. Fire Department has an increase of$5,000 to $115,000. Public Works is showing a need for an additional person. Parks would potentially need a sprayer for the soccer fields and also for street use. Mike Ryan—Concerned with a walking/biking trail for access to the school for kids that can walk or bike to school. Doug Boldt spoke about the Council & Mayor pay increase if Council wishes to pursue. Last year's General Fund Levy was $759,000 and this year may show around $960,000. Doug spoke about property tax levy and what to expect as and increase for this year and also discussed the City's Bonding capacity. 1.`i1' Cmiri(°i1 A� ( 1 of'(n D. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda E. Other Business F. Adiournment Motion to adjourn by Upton. Second by Ryan. All ayes, meeting adjourned at 7:02 PM Council Meeting A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on January 3, 2017 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Al Havens, Mike Ryan, Jo Kahler. Absent Jim Bartels (Arrived at 7:12PM), Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, City Engineer Ben Carhoff, City Attorney Robert Michael & Crystal Raiber and Planning & Zoning Commission members Stephanie Surine and Stefanie Jiras and other visitors. C. Agenda Additions/Agenda Approval Motion to approve the agenda by Kahler. Second by Ryan. All ayes, motion carried. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Present: Deputy has nothing to report. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Appointment of Mike Ryan Mayor Pro-Tem Motion to approve the Consent Agenda which includes Approval of City Council Minutes and Appointment of Mike Ryan as Mayor Pro-Tem by Kahler. Second by Havens. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. Public Hearing for Ordinance No. 2017-392—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property known as Parcel A—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein a. Close Public Hearing and Proceed to H-1 Motion to open Public Hearing for Ordinance No. 2017-392—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property known as Parcel A—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Upton. Second by Havens. Roll Call: Upton, Kahler, Ryan, Havens, Absent: Bartels. All ayes, Public Hearing Open at 7:05 PM Discussion: Nothing received at City Hall, No public Present. Motion to close Public Hearing for Ordinance No. 2017-392—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property known as Parcel A—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Upton. Second by Ryan. Roll Call: Kahler, Ryan, Havens, Upton. Absent: Bartels All ayes, Public Hearing Closed at 7:07PM 2. Public Hearing for Ordinance No. 2017-393 —An Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the City of Tiffin Zoning Ordinance and Replacing it with Planned Development Overlay District and Regulations contained in OPD .01 —OPD .08 a. Close Public Hearing and Proceed to H-2 Motion to open Public Hearing for Ordinance No. 2017-393 —An Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the City of Tiffin Zoning Ordinance and Replacing it with Planned Development Overlay District and Regulations contained in OPD .01 —OPD .08 by Ryan. Second by Upton. Roll Call: Ryan, Havens, Upton, Kahler. Absent: Bartels. All ayes, Public Hearing Open at 7:08 PM Discussion: Nothing received at City Hall, No public Present Motion to close Public Hearing for Ordinance No. 2017-393 —An Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the City of Tiffin Zoning Ordinance and Replacing it with Planned Development Overlay District and Regulations contained in OPD .01 —OPD .08 by Upton. Second by Havens. Roll Call: Havens, Upton, Kahler, Ryan. Absent: Bartels, All ayes, Public Hearing Closed at 7:09 PM H. Ordinance Approval/Amendment 1. Ordinance No. 2017-392—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property known as Parcel A—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2017-392—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property known as Parcel A— Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Ryan. Second by Kahler. Roll Call: Upton, Kahler, Ryan, Havens. Absent: Bartels. All ayes, first reading approved. 2. Ordinance No. 2017-393 —An Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the City of Tiffin Zoning Ordinance and Replacing it with Planned Development Overlay District and Regulations contained in OPD .01 — OPD .08 a. Motion to Approve First Reading and Proceed to Second Reading Motion to approve Ordinance No. 2017-393 —An Ordinance Revoking the Planned Area Development District Regulations of Section 3 of the City of Tiffin Zoning Ordinance and Replacing it with Planned Development Overlay District and Regulations contained in OPD .01 —OPD .08 by Upton. Second by Ryan. Roll Call: Upton, Kahler, Ryan, Havens. Absent: Bartels. All ayes, first reading approved. Jim Bartels arrived at 7:12 pm L Resolutions for Approval 1. Resolution 2017-001 —A Resolution to Set the Date of Public Hearing to Rezone Parcel B —Park Place Motion to approve Resolution 2017-001 —A Resolution to Set the Date of Public Hearing on January 17, 2017 to Rezone Parcel B —Park Place by Ryan. Second by Kahler. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, Resolution approved. 2. Resolution 2017-002—A Resolution to Set the Date of Public Hearing for Landscaping and Tree Standards Ordinance Motion to approve Resolution 2017-002—A Resolution to Set the Date of Public Hearing on January 17, 2017 for Landscaping and Tree Standards Ordinance by Upton. Second by Ryan. Roll Call: Kahler, Ryan, Havens, Bartels, Upton. All ayes, Resolution approved. 3. Resolution 2017-003 —A Resolution to Set the Date of Public Hearing for Screening and Buffering Standards Ordinance Motion to approve Resolution 2017-003 —A Resolution to Set the Date of Public Hearing on January 17, 2016 for Screening and Buffering Standards Ordinance by Upton. Second by Kahler. Roll Call: Upton, Kahler, Ryan, Havens, Bartels. All ayes, Resolution approved. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Ryan. Second by Bartels. All ayes, motion carried. CLAIMS REPORT 1-3-17 VENDOR INVOICE DESCRIPTION AMOUNT ALL FLAGS OUTDOOR FLAGS 153.73 �, 11'v Cmifl('Ll A"( �J� of f> ALLIANT ENERGY 109 BROWN ST. 4,687.40 ALLIANT ENERGY ROBERTS FEERRY RD SIREN 25.54 ALLIANT ENERGY CITY OF TIFFIN ST.SIGN 4.1 BOLDT,DOUG 10/31/16-11/30/16 136.08 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 524 CEDAR VALLEY HUMANE SOCIETY CARE FOR STRAY ANIMALS 910 COSTCO MEMBERSHIP MEMBERSHIP RENEWAL 110 CULLIGAN WATER TECH SRVC FROM 1/1/17-1/31/17 27.55 DEARBORN NATIONAL 001-210-6150 442 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 181.82 HBK ENGINEERING,LLC PARKS DESIGN PART 1 2,395.00 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 8,133.99 HOLLAND,MICHAEL,RAIBER UNDER PYMNT FROM LAST PAYABLES 2,700.00 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 448.39 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHN DEERE FINANCIAL PIN,HITCH W/CLIP,BALL MOUNT 589.99 LOWES BUSINESS ACCOUNT BLK IRON COUPLING,PIPE 635.88 MERRY MAIDS BIWEEKLY CLNG 11/1/16-11/29/16 375 PITNEY BOWES PURCHASE POWER POSTAGE METER 1,954.97 RSM US PRODUCT SALES LLC PRFSNL SRVCS NOV 2016 1,000.00 SOLON STATE BANK F350 REVENUE LOAN 795.52 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,583.33 WELLMARK MEDICAL INSURANCE 6,708.71 ****PAID TOTAL***** ****SCHED TOTAL***** 44,409.49 *****REPORT TOTAL***** 44,409.49 GENERAL-001 19,856.65 ROAD USE TAX-110 569.73 EMPLOYEE BENEIFTS-112 2,683.48 DEBT SERVICES-200 795.52 CAP-CITY PARKS PRJ-315 2,395.00 WATER-600 13,485.73 SEWER-610 4,623.38 FUND TOTALS 44,409.49 2. Consideration of City Council Appointments (below) and Council Action as Needed a. City Clerk—Doug Boldt b. City Attorney—Holland, Michael, Raiber & Sittig PLC c. City Engineer—Hart-Frederick Consultants, P.C. d. Official Newspaper—North Liberty Leader Motion to approve the above appointments by Bartels. Second by Kahler. All aye, motion carried. A�r( °, of'(n 3. Discussion and Consideration to Pursue Purchase of Ground at Throttle Down for Frontage Road/Second Entrance into City Park and Council Action as Needed Jo Kahler expressed her approval for this purchase for future use. Motion to approve authorizing Mayor and CA to pursue negotiation and the estimation of$5/square foot and also authority to ask legal to draft a purchase offer to bring back to Council for approval by Ryan. Second by Kahler. Ayes: Motion to authorizing Mayor and CA to pursue negotiation to purchase the Ground at Throttle Down for Frontage Road/Second Entrance to draft a purchase order for Council Approval by Ryan. Second by Kahler. All ayes, motion carried. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report—Noting to report. 2. City Council Reports —Ryan has asked Doug to provide a timeline for the Coralville's trail. Bartels —asking about the Council pay increase. Upton—Status with payments and projects status. Upton also requests a summary from P&Z meetings. 3. Director of Public Work's Report - 4. Building Official Report—Will be putting together a total number of building permits and permit breakdown. 5. City Engineer's Report—Updates to SUDAS came out late last month and asked update SUDAS for Council approval. Watershed application is due in March. 6. City Attorney's Report—Should be finalizing the Roberts Ferry Road project. 7. City Administrator's Report - mentioned the Joint Entities Meeting. Provided two sign options and spoke about providing just the red signs next meeting. Meeting with DOT right-of-way acquisitions department regarding the i380 that will be widening and will be taking 2.6 acres. N. Adiournment Motion to adjourn by Ryan. Second by Upton. All ayes, meeting adjourned at 8:04 PM January 3, 2016 Ashley Platz, Deputy Clerk