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Home My Public Portal AboutMinutes-2/7/2017 City of Tiffin, Iowa Meeting: Tiffin Regular City Council Meeting Place: Tiffin City Hall, 300 Railroad Street, Tiffin, Iowa 52340 Date/Time: February 7, 2017—7:00 PM Web Page: www.tiffin-iowa.org Posted: February 3, 2017 (website&front entry of City Hall) Mayor: Steven Berner City Administrator/Clerk: Doug Boldt Council At Large: Jim Bartels City Attorney: Robert Michael Council At Large: Al Havens Deputy City Clerk: Ashley Platz Council At Large: Joan Kahler D.of Public Works: Brett Mehmen Council At Large: Mike Ryan City Engineer: Hart-Frederick Council At Large: Peggy Upton Work Session—5:30 PM A. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in a work session February 7, 2017 at 5:34 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Al Havens, Mike Ryan, Peggy Upton, Jo Kahler, Absent: Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Assistant Public Works Director/Fire Cheif Brian Detert, City Engineer Ben Carhoff& Jack Burnham, and other visitors. B. Agenda Additions/Agenda Approval Motion to approve the agenda by Ryan. Seconded by Kahler. All ayes, agenda approved. C. Discussion and Update from Developer and Engineering Firm for Park Place Development Discussion: Scott Andersen, Developer gave a PowerPoint presentation about the overall vision of Park Place. Asked Council for feedback and direction of their vision. Council discussed the parks and the wet bottom ponds D. Discussion and Review of FY 2017-2018 Budget Discussion: Doug Boldt presented the Council with his Budget Worksheet. E. Discussion/Questions from Council Members regarding items on the Regular City Council Agenda Discussion: Council discussed with Public Works Director regarding the Clear Creek Mobile Home Park requesting to have individual water meters on each trailer. Also discussed the Annual Urban Renewal Report submitted to the State. F. Other Business G. Adiournment Motion to adjourn by Ryan. Second by Upton. All ayes, meeting adjourned at 7:00 PM 1:`i1' u"miri(°i1 A� ( 1 of-7 A. Call to Order—7:00 PM B. Roll Call The City Council of the City of Tiffin, Johnson County, Iowa, met in regular session on February 7, 2017 at 7:02 p.m. Mayor Steve Berner called the meeting to order. Upon roll being called the following named council members were present: Peggy Upton, Al Havens, Mike Ryan, Jo Kahler. Absent: Jim Bartels. Also present: City Administrator/Clerk Doug Boldt, Deputy City Clerk Ashley Platz, Building Official Brian Shay, Public Works Director Brett Mehmen, City Engineer Ben Carhoff, City Attorney Robert Michael and other visitors. C. Agenda Additions/Agenda Approval Motion to move item K-2 will be moved to I-3 under Resolutions by Havens. Second by Ryan. All ayes, motion carried. Motion to approve amended agenda by Ryan. Second by Kahler. All ayes, agenda approved. D. Communications and Reports: 1. Unscheduled If you wish to address the City Council on subjects pertaining to today's meeting agenda,please wait until that item on the agenda is reached. If you wish to address the City Council on an item not on the agenda, please approach the lectern and give your name and address for the public record before discussing your item. Johnson County Present- Council asked about the string of burglaries. Johnson County advised haven't caught them but the burglaries have slowed down. E. Consent Agenda Note: These are routine items and will be enacted by one motion without separate discussion unless a Council Member requests separate consideration. 1. Approval of City Council Minutes 2. Approval of Special City Council Minutes 3. Approval of Special Events Application—LifePointe Christian Faith Center Egg Hunt Motion to amend the 1-17-17 work session minutes item C to reflect that the "This will put them on track for the pumper truck and station expansion"by Havens Second by Upton. All ayes, motion carried. Motion to approve Consent Agenda which included City Council Minutes, Special Council Minutes and the Special Events Application for LifePointe Christian Faith Center Egg Hunt by Kahler. Second by Ryan. All ayes, motion carried. F. Mayoral Proclamation 1. G. Public Hearing 1. H. Ordinance Approval/Amendment 1. Ordinance No. 2017-392—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property known as Parcel A—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve Third Reading and Final Reading Motion to approve Ordinance No. 2017-392—An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R-lE to R-1C for Certain Property known as Parcel A—Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein by Ryan. Second by Havens. Roll Call: Upton, Havens, Ryan, Kahler. Absent: Bartels. All ayes, motion carried. 2. Ordinance No. 2017-394 —An Ordinance Creating Section 16, Landscaping and Tree Standards, of the City of Tiffin Zoning Ordinance a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2017-394 —An Ordinance Creating Section 16, Landscaping and Tree Standards, of the City of Tiffin Zoning Ordinance by Kahler. Second by Ryan. Roll Call: Upton, Havens, Ryan, Kahler. Absent: Bartels. All ayes, motion carried. 3. Ordinance No. 2017-395 —An Ordinance Creating Section 17, Screening and Buffering Standards, of the City of Tiffin Zoning Ordinance a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2017-395 —An Ordinance Creating Section 17, Screening and Buffering Standards, of the City of Tiffin Zoning Ordinance by Ryan. Second by Kahler. Roll Call: Upton, Havens, Ryan, Kahler. Absent: Bartels. All ayes, motion carried. 4. Ordinance No. 2017-396 —An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R1-E to R-2 for Certain Property know as Parcel B —Park Place, Tiffin, Johnson County, Iowa, and as Legally Described Herein a. Motion to Approve Second Reading and Proceed to Third Reading Motion to approve Ordinance No. 2017-396 —An Ordinance Amending the Official Zoning Map of the City of Tiffin, Iowa, from R1-E to R-2 for Certain Property known as Parcel B —Park by Ryan. Second by Kahler Roll Call: Upton, Havens, Ryan, Kahler. Absent: Bartels. All ayes, motion carried. L Resolutions for Approval 1. Resolution 2017-005 —A Resolution to Set the Date of Public Hearing for an Amendment to the City of Tiffin, Iowa, Subdivision Ordinance No. 2012-319, to add Provisions Regarding Plats of Survey Motion to approve Resolution 2017-005 —A Resolution to Set the Date of Public Hearing for an Amendment to the City of Tiffin, Iowa, Subdivision Ordinance No. 2012-319, to add Provisions Regarding Plats of Survey by Ryan. Second by Kahler. Roll Call: Upton, Havens, Ryan, Kahler. Absent: Bartels. All ayes, motion carried. of-7 2. Resolution 2017-006 —A Resolution to Approve Amendment to Pinnacle Ridge PAD Agreement Motion to approve Resolution 2017-006 —A Resolution to Approve Amendment to Pinnacle Ridge PAD Agreement by Havens. Second by Ryan. Roll Call: Upton, Havens, Ryan, Kahler. Absent: Bartels. All ayes, motion carried. 3. Motion to approve Resolution 2017-007 - An Extension to Current AFSCME Local 183 City of Tiffin Contract by Ryan. Second by Havens. Roll Call: Upton, Havens, Ryan, Kahler. Absent: Bartels. All ayes, motion carried. J. Old Business 1. K. Motions for Approval 1. Consideration of Payables List—Motion to Approve by Kahler Second by Ryan. All ayes, motion carried. CLAIMS REPORT 2-7-17 VENDOR INVOICE DESCRIPTION AMOUNT AG VANTAGE FS BLENDED FUEL 996.53 ALLIANT ENERGY 321 ROLLING HLLS DR PND AERATR 25.75 ALLIANT ENERGY 1398 TLLGRSS/BNBRY MTRD ST LGH 217.08 ALLIANT ENERGY 300 RR ST CITY HALL 38.96 ALLIANT ENERGY ROBERTS FERRY RD SIREN 39.28 ALLIANT ENERGY 201 MAIN ST 132.31 ALLIANT ENERGY 221 MAIN ST.FIRE SHED 370.37 ALLIANT ENERGY 201 MAIN ST SIREN 15.72 ALLIANT ENERGY 201 RR ST PW SHOP 26.64 ALLIANT ENERGY 811 E HWY 6 RD TIFFINSIGN 20.09 ALLIANT ENERGY 809 E MARENGO RD.CITY PARK 463.97 ALLIANT ENERGY 2803 HWY 6 EAST SHED 13.85 ALLIANT ENERGY 119 BROWN ST.WTRTRTMNT 574.4 ALLIANT ENERGY 109 BROWN ST 1,289.67 AMY SHAULL JAN MILEAGE REIMBRSMNT 34.83 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS 1,425.00 CULLIGAN WATER TECH SVRC FROM 2/1/17 TO 2/28/17 27.55 DATA TECHNOLOGIES W-2&1099 142.97 ELECTRIC PUMP PARTS,INJJECTION CHCK VALVES 145.76 JUSTIN FIELDS JFIELDS REFUND IOWA CON'T INS 356.72 FUTURE LINE HYDRAULICS,INC WARNING LGHTS FOR BLDG INSPTR 987.46 FUTURE LINE HYDRAULICS,INC WARNNG LGHTS FOR BLDG ISPTRCK 57.16 GAZETTE COMMUNICATIONS PUBLICATIONS 19.56 GREAT AMERICA FINANCIAL SVCS SHARP COPIER SYSTEM 155.82 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS 90 HOLLAND,MICHAEL,RAMER LEGAL FEES 1/3/17-1/24/17 7,476.00 IOWA DNR TRAIL PH 5 NPDES ANNUAL STWTRE 175 IOWA DEPT OF REVENUE W/H STATE TAXES 289.65 IOWA PRISON INDUSTRIES SIGNS AND SUPPLIES 288.75 IPERS FEBRUARY IPERS UNDERPAYMENT -23.96 IPERS FEBUARY IPERS PAYMENT 23.99 IPERS IPERS 517.99 IPERS IPERS 1,078.82 JOHN DEERE FINANCIAL SCREWS,SHEET METAL, 398.34 JOHNSON COUNTY RECORDER RECORDING FEES 7 JOHNSON COUNTY REFUSE INC RECYCLING 5,247.00 JOHNSON COUNTY REFUSE INC RECYCLING 90 LINN COUNTY REC ELECTRIC ACCOUNTS 27.4 LINN COUNTY REC ELECTRIC ACCOUNTS 267.64 LINN COUNTY REC ELECTRIC ACCOUNTS 153.4 LINN COUNTY REC ELECTRIC ACCOUNTS 187.4 LINN COUNTY REC ELECTRIC ACCOUNTS 53.35 LINN COUNTY REC ELECTRIC ACCOUNTS 384 MATHESON TRI-GAS,DEPT.#3028 WELDING MIX,OXYGEN,ACETYLNE 95.49 MERRY MAIDS 12/20/16 CLEANING 125 MID-AMERICAN ENERGY NATURALGAS 363.73 MID-AMERICAN ENERGY NATURALGAS 235.59 MID-AMERICAN ENERGY NATURALGAS 402.73 MID-AMERICAN ENERGY NATURALGAS 76.47 NET-SMART INC MNTHLY WBST HSTNG 2/15-3/15/17 25 OFFICE EXPRESS STAPLER,CALCULATOR CLAMP 115.66 OFFICE EXPRESS TRASH BAGS 46.19 PURCHASE POWER POSTAGE 64.07 R.M.BOGGS CO. FIXING BOILER 223.66 RSM US PRODUCT SALES LLC PRFSSNL SERVCS DECEMBER 1,000.00 RSM US PRODUCT SALES LLC PRFSSNL CNSLTNG THRU 1/15/17 473 SANDRA SLAYMAKER JAN MILEAGE REIMBRSMNT 12.42 SOLON STATE BANK F350 REVENUE LOAN 795.52 SOUTH SLOPE COOPERATIVE TELEPH TELEPHONE/INTERNET 684.03 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION 9,583.33 USA BLUE BOOK GRADUATED CYLNDR LOW FORM 65.64 USA BLUE BOOK GOULDS CENTRIFUGAL 611.01 USA BLUE BOOK 132 GPD 150PSI SILVER POP UP 1,470.53 VISA HILLS BANK CREDIT CARDS 438 WELLMARK MEDICAL INSURANCE 5,701.23 ****PAID TOTAL***** ****SCHED TOTAL***** 46,917.52 *****REPORTTOTAL***** 46,917.52 0.01 GENERAL 23536.59 110 ROAD USE TAX 3002.91 112 EMPLOYEE BENEFITS 3091.82 200 DEBT SERVICE 795.52 310 CAP PARKS TRAIL PROJECT 175 600 WATER 7764.18 610 SEWER 3214.5 670 RECYCLING 5337 2. Discussion and Consideration to Approve Extension to Current AFSCME Local 183 City of Tiffin Contract and Council Action as Needed - -MOVED TO I-3 3. Discussion and Consideration of Hiring Public Works Maintenance Worker and Council Action as Needed Motion to approve Hiring Adam Endres as the new Public Works Maintenance Worker by Ryan. Second by Kahler. All ayes, motion carried. 4. Discussion and Consideration of Annual Urban Renewal Report for FY 2015-2016 and Council Action as Needed Motion to approve the Annual Urban Renewal Report for FY 2015-2016 by Ryan. Second by Kahler. All ayes, motion carried. 5. Discussion and Consideration to Hire Hart-Frederick for the Design of a Traffic Signal at Ireland Avenue and Highway 6 and Council Action as Needed Motion to approve to Hiring Hart-Frederick for the Design of a Traffic Signal at Ireland Avenue and Highway 6 by Kahler. Dies for lack of a second. Motion to approve Hiring Hart-Frederick for the Design of a Traffic Signal at Ireland Avenue and Highway 6 with Council requesting an explanation as to what happened in the field that caused bases to be installed incorrectly and also would like an estimated figure as to what this will be costing the City by Havens. Second by Upton. All ayes, motion carried. 6. Discussion and Consideration to Support the Individual Metering of the Clear Creek Mobile Home Park and Allow it to become part of the City of Tiffin's Public Water System and Council Action as Needed Brandon Spears —Clear Creek Mobile Home Park asking the Council to consider allowing the installation of individual water meters in each unit. Mike Ryan and Council voiced their concern 7. Discussion and Consideration of Purchase of Electronic Sign for City Hall and Council Action as Needed Motion to approve the Purchase of Electronic Sign for City Hall MediaQuest Sign $42,849 by Upton. Second by Ryan. All ayes, motion carried. Al Havens abstained from vote. L. Reports to be Received/Filed 1. M. Reports from City Personnel 1. Mayor's Report—Had and MPO meeting discussed the long range plan. 2. City Council Reports —Al Havens- Watershed Meeting—Mapping has been completed. 3. Director of Public Work's Report—Started the lights for the Ballfield Lights. 4. Building Official Report—Discussed the PAD at Pinnacle Ridge, Presented his report regarding building permits issued and spoke about the Habitat for Humanity has purchased the Kent Park Ranger House and will be moving the house to 111 2nd Street in Tiffin.. 5. City Engineer's Report—Discussion regarding Light Poles on RFR. 6. City Attorney's Report - RFR Project 7. City Administrator's Report—Library Director Kris Petersen gave Council a packet. N. Adiournment Motion to adjourn by Ryan. Second by Havens. All ayes, meeting adjourned at 8:35 PM February 7, 2017 Ashley Platz, Deputy Clerk