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HomeMy Public PortalAboutBay Parcel Planning -- 2022-08-16 Minutes,,, Town of Brewster 2198 Main Street a Brewster, MA 02631-1898 y Phone: (508) 896-3701 _, Fax: (508) 896-8089 MINUTES OF THE BAY PROPERTY PLANNING COMMITTEE MEETING DATE: August 16, 2022 TIME: 4:00 PM PLACE: Hybrid Participation —Zoom/2198 Main Street, Brewster, MA PARTICIPANTS: Town Administrator Peter Lombardi, Chair Amanda Bebrin, Selectperson Mary Chaffee, Selectperson Ned Chatelain, Karl Fryzel, Katie Jacobus, Peter Johnson, Caroline McCarley, Clare O'Connor - Rice, Patricia Hughes, John Phillips, Thomas Wingard; Liaisons/Representatives, Maggie Spade, William Meehan, Kathleen Walker, Gary Christen, Sharon Tennstedt Absent: Richard Perry, Catherine Fyfe, Allyson Felix Call to Order, Declaration of a Quorum, Meeting Participation Statement and Recording Statement: Amanda Bebrin called the meeting to order at 4:OOpm and read the meeting participation and recording statements. Ms. Bebrin announced all members of the committee who were present, a quorum was declared. There were no public announcements or comments. Public Announcements and Comments None Update on Solicitation for Consulting Services Town Administrator Peter Lombardi provided an update on solicitation for consulting services. Mr. Lombardi noted the proposals received were reviewed by Town staff, the Select Board Chair and by Amanda Bebrin, as well as the Chair of the Pond Property Committee. Reed Hildebrand was invited in for an interview, which went well. Mr. Lombardi is contacting references, and anticipates that this stage should be concluded by August 26tH Mr. Lombardi proceeded to answer questions from committee members. Mr. Lombardi noted that the solicitation process was two parts —technical and price related —and the price part has not been looked at yet. Reed Hildebrand is eager to get started on the work as soon as possible. If references are unfavorable, there is no obligation on the Town to move forward and contract with Reed Hildebrand. Some of the references are based on Cape Cod. Mr. Lombardi noted that, assuming the process goes well, representatives from Reed Hildebrand would introduce themselves to committee members at the September meeting. Update on Beach Operations &Upcoming Summer Events Mr. Lombardi noted that feedback has been positive, and the beach has been well received so far. The movie night was slightly less attended than expected, and two more events ('touch -a -truck' and a performance of the Town band) will occur before the end of the summer. The beach will also remain open on the weekends from gam -bpm through Columbus Day. BPPC 08.16.2022 www.brewster-ma.gov Page 1 of 5 Doc ID: 78c6e5e8793bd2fc4307dcb010264ffd738e2182 0 O MPS'+ R rr�� NA T =3� as o _ N ////��/////iFFB flPB fl�BO �\\������\\\ Town of Brewster Planni 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 e Ch Liai Mr. Lombardi noted that the charge has been officially amended to focus this group's efforts on the Bay Property, and away from other properties. Ms. Bebrin noted that, in terms of new liaisons/representatives, Sharon Tennstedt from the Council on Aging, Steve McKenna from Brewster Conservation Trust, and Richard Perry from the Cultural Council will be joining. Update on Potential Recreation Uses —Mike Gradone, Recreation Director In the fall, Mr. Gradone noted he would like to partner with a local Boy Scout group who could take advantage of the property —they could possibly also do a service project while there. The Recreation Department often has a fall soccer jamboree at Freeman's Field, and this could be possibly moved to the front lawn on the Bay property on October 22�d. In the winter, Mr. Gradone noted a snowshoe hike could be possible —and also act as a way of people seeing the property. A Christmas craft/DIY project is another opportunity that could be held at the Arts Center in the winter. In the spring, a walking club could be formed (in partnership with the COA) for afour-week program on Saturdays. The Recreation Department also need to start preparing for what opening the pool next summer would look like. Mr. Gradone answered questions from the committee. Karl Fryzel asked if setting up an ice rink on the property would be possible. Mr. Gradone noted that the Town has a portable ice skating rink, but setting this up involves a lot of work and very specific weather conditions. Committee members discussed other possible uses, such as Christmas markets and artists cottages. [Ti7 Plan. Update on Cu COIR' of Potential Housing Opportunities —Jill Scalise, Housing Coordinator Jill Scalise, Brewster Housing Coordinator, noted that the new update to the Housing Production Plan has been approved by the state, and presented an accompanying slideshow to the committee. Ms. Scalise discussed the Housing Production Plan update, elaborating on the following sections: Housing Needs Assessment, Housing Goals, and Implementation Strategies. Having recently toured the site, Ms. Scalise described her analysis of the Bay Parcel in relation to possible uses for housing. Ms. Scalise discussed the housing context in Brewster, and noted the possibility of using the site for: year-round housing, seasonal housing for the Town, and seasonal housing for the greater community. It was noted in the presentation that there are many considerations for such uses, such as building code requirements, property oversight and accessibility. Ms. Scalise concluded by summarizing the most appropriate locations on the parcel for any interim uses. Ms. Scalise proceeded to answer questions from committee members. Ms. Scalise noted that some of the structures would not take more than a few months to get into livable condition. BPPC 08.16.2022 www.Brewster-ma.gov Page 2 of 5 n.,� in� �st�FPr,PR79RhrI�fc4307dcb010264ffd738e2182 \oo ,\, E 1N////�/ �nE�o@p e9 ��,,,, Town o Brews er 2198 Main Street 3 a = Brewster, MA 02631-1898 o _ — Phone; (508) 896-3701 r N =¢�\� Fax: (508) 896-8089 /////p/ii aFe neon Bo's \\\\\\\\\\\\� As. Bebrin noted that Selectperson Chatelain had to leave at S.00pm but that a quorum was still present. Mr. Lombardi stated that, in terms of the Town being a potential rental agent, discussions with Town counsel would be needed in order to understand what steps would be necessary for procurement and other processes and approvals. Committee members discussed the comparative benefits of both year-round and seasonal housing on the site. Discuss Potential Interim Uses Ms. Bebrin introduced some potential interim uses of the property that have been discussed in previous meetings. Ms. Bebrin asked committee members if anything needs to be added to this list, and what from the current list needs to be focused on. Pat Hughes noted that she liked many of Mr. Gradone's ideas as a way of introducing people to the property. Maggie Spade noted that a celebration of indigenous peoples would be appropriate on October 10th, if this is realistic given the time constraints. Selectperson Chaffee noted that she would like to prioritize the opening of the pool, given the appetite for this among residents. Ms. Bebrin took a motion for shortlisting having the pool open for the 2023 season. Ms. Jacobus moved, Thomas Wingard second. A roll call vote was taken. Selectperson Chaffee — yes, Pat Hughes — yes, Thomas Wingard — yes, Karl Fryzel — yes, Caroline McCarley — yes, Katie Jacobus — yes, John Phillips — yes, Clare O'Connor -Rice — yes, Amanda Bebrin — yes. Ms. Bebrin noted that Peter Johnson had to leave at 5.20pm but that a quorum was still present. Ms. O'Connor -Rice noted the importance of housing staff for the opening of the pool. Mr. Wingard stated that the committee should all for Reed Wide and'a discovery period to conclude before beginning to discuss the use of structures on the site. Mr. Fryzel stated his belief that a shortlist, though conditional, can still be developed before the committee waits for Reed Hildebrand's analysis to conclude. Ms. Jacobus asked Mr. Gradone about the benefits of moving the playground program to the Bay property. Mr. Gradone responded with his opinion of the benefits of such a move, such as the open space available, but noted that there are many logistics to consider. Ms. O'Connor -Rice agreed with Mr. Gradone's earlier suggestions from his presentation that the site should be used for free one-time special events during this interim period. Mr. Fryzel put forward a motion to proceed with the one-time events as outlined in Mr. Gradone's presentation for the fall, winter, and spring. Ms. McCarley second. A roll call vote was taken. Selectpersinn Page 3 of 5 BPPC 08.16.2022 www.brewster-ma.gov In.70„90gnP7agh.ir)fpasn7rr.hn1n9R4ffd738e2182 Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Chaffee —yes, Pat Hughes —yes, Thomas Wingard —yes, Karl Fryzel —yes, Caroline McCarley —yes, Katie Jacobus —yes, John Phillips —yes, Clare O'Connor -Rice —yes, Amanda Bebrin —yes. Mr. Fryzel put forward a motion to explore the possibility of seasonal housing to support staffing the pool and Town seasonal housing needs. Ms. McCarley second. A roll call vote was taken. Selectperson Chaffee — yes, Pat Hughes —yes, Thomas Wingard —yes, Karl Fryzel —yes, Caroline McCarley —yes, Katie Jacobus —yes, John Phillips —yes, Clare O'Connor -Rice —yes, Amanda Bebrin —yes. Mr. Fryzel asked if a Christmas arts and crafts event could be discussed at a future meeting. Ms. Bebrin agreed that it could be discussed. Discuss Potential Bay Property Video Mr. Lombardi explained that the Pond Property Committee is executing a video of their property to help residents understand the parcel and make people familiar with it. Mr. Lombardi asked if members of the Bay Property Committee would want to do something similar. Selectperson Chaffee and Mr. Wingard agreed this would be beneficial. Mr. Fryzel suggested members of the Pond Property Committee could come along to the next meeting to explain their process for filming their video. Mr. Lombardi agreed that this could happen. Vote on Meeting Minutes• June 29 &July 19, 2022 Ms. McCarley moved to approve the minutes for June 29 and July 19, 2022. Ms. O'Connor -Rice second. A roll call vote was taken. Selectperson Chaffee —yes, Pat Hughes —yes, Thomas Wingard —yes, Karl Fryzel —yes, Caroline McCarley —yes, Katie Jacobus —yes, John Phillips —yes, Clare O'Connor -Rice —yes, Amanda Bebrin — yes. Committee members agreed that future meeting minutes, transcribed by Conor Kenny (Project Manager), should be abbreviated. Discuss Future Meeting Agenda Items Ms. Bebrin suggested that members of the Pond Property Committee could come along to the next meeting to explain their process for filming their video. Ms. Bebrin also noted that interim uses would be discussed again, in addition to exploring foundational Town documents. It was noted that Reed Hildebrand would be present at one of the next two meetings. Mr. Lombardi suggested that discussions involving moving the recreation program should probably be postponed, as discussions involving opening the pool for summer 2023 should be prioritized. Next Meetings: September 13, and September 27, 2022 BPPC 08.16.2022 www.brewster-ma.gov Page 4 of 5 nnr. Ing 7fic6e5e8793bd2fc4307dcb010264ffd738e2182 ;i # .,,i •, Town of Brewster 2198 Main Street Brewster, MA 02631-1898 Phone: (508) 896-3701 Fax: (508) 896-8089 Chaffee —yes, Pat Hughes —yes, Thomas Wingard —yes, Karl Fryzel —yes, Caroline McCarley —yes, Katie Jacobus —yes, John Phillips —yes, Clare O'Connor -Rice —yes, Amanda Bebrin —yes. Mr. Fryzel put forward a motion to explore the possibility of seasonal housing to support staffing the pool and Town seasonal housing needs. Ms. McCarley second. A roll call vote was taken. Selectperson Chaffee — yes, Pat Hughes —yes, Thomas Wingard —yes, Karl Fryzel —yes, Caroline McCarley —yes, Katie Jacobus —yes, John Phillips —yes, Clare O'Connor -Rice —yes, Amanda Bebrin —yes. Mr. Fryzel asked if a Christmas arts and crafts event could be discussed at a future meeting. Ms. Bebrin agreed that it could be discussed. Discuss Potential Bay Property Video Mr. Lombardi explained that the Pond Property Committee is executing a video of their property to help residents understand the parcel and make people familiar with it. Mr. Lombardi asked if members of the Bay Property Committee would want to do something similar. Selectperson Chaffee and Mr. Wingard agreed this would be beneficial. Mr. Fryzel suggested members of the Pond Property Committee could come along to the next meeting to explain their process for filming their video. Mr. Lombardi agreed that this could happen. Vote on Meeting Minutes• June 29 &July 19, 2022 Ms. McCarley moved to approve the minutes for June 29 and July 19, 2022. Ms. O'Connor -Rice second. A roll call vote was taken. Selectperson Chaffee —yes, Pat Hughes —yes, Thomas Wingard —yes, Karl Fryzel —yes, Caroline McCarley —yes, Katie Jacobus —yes, John Phillips —yes, Clare O'Connor -Rice —yes, Amanda Bebrin — yes. Committee members agreed that future meeting minutes, transcribed by Conor Kenny (Project Manager), should be abbreviated. Discuss Future Meeting Agenda Items Ms. Bebrin suggested that members of the Pond Property Committee could come along to the next meeting to explain their process for filming their video. Ms. Bebrin also noted that interim uses would be discussed again, in addition to exploring foundational Town documents. It was noted that Reed Hildebrand would be present at one of the next two meetings. Mr. Lombardi suggested that discussions involving moving the recreation program should probably be postponed, as discussions involving opening the pool for summer 2023 should be prioritized. Next Meetings: September 13, and September 27, 2022 BPPC 08.16.2022 www.brewster-ma.gov Page 4 of 5 nnr. Ing 7fic6e5e8793bd2fc4307dcb010264ffd738e2182 \\\\\\p\\\��®� �.w � r//�iip��� ter ',,,,,E uEN`�i ��,, Towyn of Brews 2 ¢,e°` a"F�, � � 2198 Main Street 3 � A v = Brewster, MA 02631-1898 � _ — ti\ Phone: (508) 896-3701 �' � Fax: (508) 896-8089 ///////�%//b F8 HPB P� 0��\\\O\�\\�� Matters Not Reasonably Anticipated by the Chair: None Adiournment Ms. Bebrin noted that Selectperson Chaffee had to leave but that a quorum was still present. Mr. Fryzel moved to adjourn at 6.06pm. Ms. Hughes second. A roll call vote was taken. Pat Hughes —yes, Thomas Wingard —yes, Karl Fryzel —yes, Caroline McCarley —yes, Katie Jacobus —yes, John Phillips —yes, Clare O'Connor -Rice —yes, Amanda Bebrin —yes. Respectfully submitted by Conor Kenny, Project Manager Approved: 09 / 14 / 2022 Date Signed: Accompanying Documents in Packet: Agenda, Approved Bay Property Planning Committee Charge, New Representatives/Liaison Letters, Mike Gradone Letter on Suggested Interim Uses, Memorandum on Sea Camps Planning Committees, Brewster Community Housing Overview Slideshow, Brewster Housing Production Plan, BPPC 6.29.22 Minutes, BPPC 7.19.22 Minutes BPPC 08.16.2022 www.brewster-ma.gov Page 5 of 5 nnr.11��78c6e5e8793bd2fc4307dcb010264ffd738e2182 TITLE FILE NAME DOCUMENT ID AUDIT TRAIL DATE FORMAT STATUS Document History U SENT VIEWED SIGNED G COMPLETED Audit. Trail BPPC Hues -8.16.22 -Please Sign BPPC 8.16.22.doc 78 c6e5e8793bd2fc4307dcb010264ffd738e2182 M M / DID / YYYY Signed 09 1 14 / 2022 Sent for signature to Karl Fryzel (kpfryzel@gmail.com) from 12:57:09 UTC ckenny@brewster-ma.gov IP: 131.109.131.20 09 / 14 / 2022 Viewed by Karl Fryzel (kpfryzel@gmail.com) 15:58:53 UTC IP: 73.47.3.8 9/14/2022 Signed by Karl Fryzel (kpfryzel@gmail.com) 15:59:34 UTC IP: 73.47.3.8 09 / 14 / 2022 15:59:34 UTC Powered by ®HELLOSIGN The document has been completed.