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Home My Public Portal About11.08.99 COW Agenda ~. "" ~ VILLAGE OF PLAINFIELD WILL COUNTY'S OLDEST COMMUNITY WORKSHOP OF THE PRESIDENT AND BOARD OF TRUSTEES HELD ON MONDAY, NOVEMBER 8,1999 AT THE VILLAGE BOARD ROOM 530 W. LOCKPORT STREET, SUITE 206, PLAINFIELD 7:00 P.M. 1) CALL TO ORDER, ROLL CALL, PLEDGE 2) MINUTES -Workshop Monday, October 25, 1999 Richard A. Rock PRESIDENT tpusT~r=s Stephen J. Calabrese John H. Cherry Michael Collins Kathy O'Connell Steven L. Rathbun Raymond Smolich Susan Janik VILLAGE CLERK 3) 143RD STREET PHASE I ENGINEERING. Three engineering firms have been considered for the Phase I engineering for 143rd Street. The firm of TENG and Associates will be available at the meeting to make a presentation about their qualifications, experiences on similar projects and their relationships with IDOT for this project. They have been given copies of the initial Feasibility Study as well as the Bolingbrook Study. TENG and Associates have a reputation for creative solutions, sensitive design and sound references. (See attachments) 4) 1999 TAX LEVY. Mr. Chris Minick will review the proposed. 1999 Tax Levy. Under the tax cap legislation the tax rate will decline by 13% and has, in fact, declined for the last several years. The increase in revenue, while the rate declines, and within the tax cap demonstrates the revenue contribution of growth. (See attached) 5) DEVELOPMENT SURVEY. The planning staff will make a presentation regarding the results of the development survey jointly completed by the Board and the Plan Commission. Reaching certain common understandings of policy, vision and definition will assist us in formulating the new Comprehensive Plan scheduled for next year. 6) SEWER SYSTEM L`PDATE. The Administrator will provide an update on the design engineering contract, recent IEPA correspondence, ageneral meeting with developers and a proposal for tap on fee increases to fund the new sewer plant. The attached policy statement may be translated into a formal resolution for consideration by the Village Board at its November 15th Meeting. (See attachment) 7) ANY OTHER BUSINESS DEFERRED ITEMS Joint Meeting with Plan Commission -Jeff Durbin Ordinance Updates -Jeff Durbin . Infrastructure Maintenance Fee-Chris Minick Radium Compliance -Allen Persons Oswego Boundary Agreement -Terry Burghard DesPlaines Street Power Lines-Terry Burghard 530 W. LOCKPORT STREET, SUITE 206 •PLAINFIELD, ILLINOIS 60544 (815) 436-7093 Fax (815) 436-1950 Minutes of the Executive Session of the Workshop of the President and Board of Trustees held on Monday, January 24, 2000 The Executive Session was called to order at 8:15 p.m, by Mayor Rock. Present at the meeting were Trustees Calabrese, Cherry, Smolich, O'Connell and Collins. Absent was Trustee Rathbun. Also in attendance at the meeting was Village Administrator Terry Burghard. The Mayor and the Board of Trustees discussed the settlement parameters for the current lawsuit with the Library. The Executive Session was adjourned at $:35 p.m. The minutes were prepared by T. L. Burghard. L J • November 1, 1999 To: Mayor Rack and the Board of Trustees From: Chris Minick, Finance Director Subject: 1999 Tax Levy Attached is the estimate of taxes the Village may receive for its 1999 property tax levy. The 1999 levy is collectible during calendar year 2000. I have also enclosed estimates on the increase in the Village's equalized assessed valuation (EAV) in addition to estimated property tax revenue. The Village is subject to the Property Tax Extension Limitation Act (PTELA). This legislation limits the amount the Village may receive in property taxes. The cap is the lower of the increase in the Consumer Price Index (CPI) or 5%, on the Village's existing property tax valuation base. The valuation base excludes any new property added during the calendar year. The CPI increase applicable to the 19991evy is 1.6%. Consistent with prior years, my worksheet is broken down into two main sections. ESTIMATE OFACTUAL SECTION: In this section, I estimate the amounts as I believe they will actually occur. I cannot make an exact tax levy estimate or request because the EAV for tax levy year 1999 won't be available until late March of 2000. I am estimating our operating tax levy revenue to be $1,108,000 (approximately). I am estimating our "realistic" operating property tax rate (the rate exclusive of the bond fund's levy) to be $.5142 per $100 of EAV. This is approximately 1.5 cents lower per $100 of EAV than 1998's operating levy. I am estimating our bond levy to be about $.0542 (5.42 cents per $100 of EAV). This is approximately 7 cents lower per $100 of EAV than 1998's operating levy. The resulting total property tax rate for 1999 is $.5684 per $100 of EAV. This is approximately 8.5 cents lower per $100 of EAV than 1998 `s property tax rate of $.6539 per $100 of EAV. This reduction in the property tax rate is due to the growth of the Village and also to the anticipated refinancing of the Village's existing bond issue. RECOMMENDED LEVYSECTION: In this section I recommend a levy request that is higher than the amount I estimate we can receive under the tax cap legislation. This is necessary because of the way that the tax cap legislation is written and the manner in which future years' levies are calculated under the tax cap. For this year, I have recommended $1,200,000 as the amount to request for the operating levy. The bond levy is fixed by the Bond Ordinance and cannot be changed. If the Board agrees, the amounts reflected in the "Recommended Levy Section" are the amounts that would appeaz on all documentation and the tax levy ordinance, and would be the amounts that the Board would ultimately approve. The County Clerk's Office would then amend the levy to conform to tax cap legislation when final EAV numbers are available. SUMMARY.• If my estimates are accurate, the Village's tax rate will decrease by about 8.5 cents per $100 of EAV. This reduction is due to the growth ofthe EAV of the Village (new residents and businesses) and the anticipated refinancing of the Village's existing bonds outstanding. If my estimates are correct, the owner of a $150,000 market value home would save approximately $42.50 in property taxes for the 19991evy as compared to the 1998 levy (Village of Plainfield portion only). ACTION RE UESTED: Approval to bring forwazd the 1999 operating tax levy in the amount of $1,200,000 and to proceed with the prepazation of the required ordinances and public hearing at the December 6, 1999 Board Meeting. • • • O O O O O O O CD N CD ~ N O cD N ~ O N `ct O W N ~ O O C7 CD O O M CA O 1.l) ~ ~ C7 C7 r ~ r N O ~ ~ ~ N O ~"' O O ~ O O b ~ 0 0 0 0 ~ o d o v C ~ ~ a O ° ~ M O V 'O M C D ~ CD N o ~ O O N N N O CD C1D O CO r O ~ '~ ~ CD CD 00 ~ C~ C~ CD CO r ~ O ~ ~ O r CD r ~ N r O N r.- M M N M r ~ N ~i ~ E r r N oo C~ N Q! ° O F~ ~D N CD ~ N O W ° N ~ rn o W W ~ C o co o o M rn ~ °~ ~ N ° O Z V1 j ~ v ~ W ,.. J ~ ~ A N 00 CD O . ~ ~ ~ _.. a p ' C D ~ ~ _ ° LL ~ ~ O ~ N O O O O O u 7 0 ~ •4: a, 0 0 0 0 0 0 0 0 O W ~ ~ ~ W .~ J t H V CND 0 0 0 0 CND N r C~D J .I q~j M 0 0 0 0 M N ~ C''1 O ~ 0 O M ~ ~ ~ N r N r :Q r r OQ to C1p CD M ~ C~ ~ O ~ O O -p N Q Q O ~ N ~ ~ O O O O O O O ~ r -5C ~ W ~ O M ~ ~ O M , ~ ~ ~ ~ ~ t/1 ~ ~ CD r N O CD r O ~ ~ C~ N X17 CD I.[) CA t,t7 O- C~ N CA 'd' r CD O Q r ~ r N CA ~ ~ r ~ O ~ ~ ~ ~ ~ j O L J L 0 a~ a? o U ~i ° •o ~' ° ~ ~ ~ ~ E a ~' a a ~ c m ~ c a N m ~_ ` N ~ ~ 7 Q O U O U H N w o! 0 U 0 a ~ ~ ¢ 0 a O C7 p H ~ ~ Village of Plainfield 1999 Property Tax Levy Estimate of 1999 Operating Tax Rate October, 1999 1998 Equalized Assessed Valuation 181,348,035 Estimated Increase in Existing EAV 4.80% Estimated Adjusted Valuation Base 190,052,741 1998 Operating Levy Extension 961,870 Increase Allowed Under Tax Cap 1.60% Estimated Adjusted Extension Base 977,260 Estimated Adjusted Extension Base 977,260 Estimated Adjusted Valuation Base 190,052,741 Estimated Limiting Tax Rate-Operating Levy 0.005142 • • Village of Plainfield 1999 Property Tax Levy Estimate of 1999 EAV and Property Tax Revenue October, 1999 Estimate of Equalized Assessed Valuation: Existing Property New Property and Annexations Total EAV Estimate of Property Tax Revenue: Total EAV Limiting Tax Rate-Operating Levy Estimated Operating Levy Property Taxes 190,052,741 25,500,000 215,552,741 215,552,741 0.005142 1,108, 382 • VILLAGE OF PLAINFIELD SEWER SYSTEM STATUS The Village has received notice from the IEPA that we are now on "Critical Review." Our sewage treatment plant is at 93% capacity. It is estimated by the IEPA that we have 1,700-population equivalent remaining. That equates to an estimated 485 single-family hones. The remaining population equivalent does not affect any project or development that has already been issued a sewer system extension permit by the IEPA. It does affect any development in.the concept phase, the preliminary plat phase ar those who have final plat but have not applied to the IEPA for a sewer extension permit. On Thursday, November 4, the Northeastern Planning Commission reviews our plans to build a new sewer plant. We anticipate approval since the NIPC staff is recommending approval. Design engineering has begun on the new plant and we expect it to be operational in December 2001. Planning for the new plant was initiated by the Village in 1998 when we employed Baxter and Woodman Engineers to prepare a Facility Plan. Traditionally, new housing starts in Plainfield averaged less than 300 units per year. In 1998 and 1999 the new housing starts totaled 1,214 units, nearly four times the previous annual average. This spike in new housing starts consumed sewer plant capacity far in excess of our anticipated growth curve. Presently we estimate that developers have same 1029 vacant, permitted lots in inventory. There will be no problem in continued construction far these developments. However, there are some 1759 units at the preliminary plat stage, but without sewer extension permits. Because a number of these developments will construct in phases or have never had engineering completed, the Village believes that our remaining capacity and a possible recalculation next spring will provide the sewer permits for their continued progress on a phased basis. Finally, there are some 4229 units still in the concept stage, without Annexation Agreements, preliminary plat approval or sewer extension permits. Here is where we have our signif cant difficulty. In discussions with IEPA officials, they have indicated that once they see that the Village is designing and preparing to let a contract for the new sewer plant, the IEPA will allow "construct only permits." That means a developer can begin their improvements but cannot connect to the sewer until the new plant is substantially complete and operational. That completion date is December 2001. • . Working backwards then, the existing permitted vacant lots (1029) plus those past the preliminary plat stage (1759) represent some 2,7$$ units. This represents nearly 4 years of market absorption at 700 units per year. The Village believes that if all these developments proceed, they will carry us through the next few years, or until the new plant is operational. There remains in the Village a significant impression that this "new growth" is detrimental to the quality of life in the Village. Elected officials and residents are asking, " ...who will pay for the new plant?" The answer is: The new developments that require anew plant. Our Finance Department has calculated that the new sewer tap on fee will be $3,600 per house. The Village will no longer be in the position to collect these fees at the time of building permit. They will have to be paid at the time the sewer permit issuance. This may be contrary to some existing Annexation Agreements and prior representations of permit guarantees. Unfortunately, the recent and planned growth, changing IEPA standards and the costs of new construction preclude us from full compliance with such agreements. The alternative, of course, is to go to court, but such a scenario does none of us any good and puts the brakes an all pending developments. We axe looking fox solutions not legal confrontations. The Village is proposing the following: . 1) Sewer tap fees will go to $3,500 effective immediately. 2) Those developments in the preliminary plat stage will have 60 days to secure a final plat, prepare a phased construction plan and submit far sewer permits for their first phase. Sewer permit fees are payable at the time the permit is issued by IEPA and prior to any construction. 3) After 50 days, those projects in the concept stage will be able to move up to the preliminary plat and final plat stage if approved by the Village board. If approved, they may then apply for sewer permits and pay their fee at time of sewer permit issuance. 4) Future sewer permit fees will be adjusted annually, on November 15, by the construction cost of living change in the Chicago metro area. We are trying to keep everyone's project moving ahead and to give all developments a fair chance to proceed. Understandably, some developers will have to change their planned approach in favor of a phased schedule and may encounter some delays and the additional expense. Unfortunately, without such cooperation the alternative remains that all projects without sewer permits would have to be delayed until the new plant is operational, December 2001. .- --. OCT.27.1399 10~10AM ROBERT E HAh1ILTON B15 722 8733 N0.274 P.1i1 Robert E. Hamilton Caansulting Engineers, P. C. 455 Ruby 5i. Joliex, Illinois 60435 Raber~ ~. Hamilton, P.E. John A. Djerf, P.E.. Robert B. Hanxilton, P,E, (I9ke-1991) Area Code 835 Howard J. Haznilcon, p.E, Phone: 7Z2-3~+}4 Jouph A. Regis, P.E_ Fax: 7~-A733 $enneth L. Blaauw, P,a, Joseph M. NordmaA, p.E, ~MO~vnuM DATE: October 27, ,1999. TO: Jeff Carroll- ? FROM: Howard Hamilton SUBJECT: Sewer Use Requirements, #99350 Although tap-on fees are often based upon a municipality's ordinance requirements (eg. 5 PE commercial minimum), actual sewage praduedon estimates for IEPA permits, if not spelled-out specifically in the Illinois RecQrnmended Standards for Sewage Works (IRSSW), can be based upon the judgement ofthe applicant's engineer. Based upon various standards (as noted) for sewer use we . have prepared the following table for the uses which you have xequested. Sewer Use User PE ewer Use Criteri Jewel 25-50 Tile Jewel at Caton Faxm & 59 averages 50 PE, the Eagle averages 25 PE 113 2.5 PE/1,000 SF x 45,000 SF (Will County Ordinance) Meter' 38-75 1 %z Times Jewel Based Upon Use 169 1 % Times Jewel Based Upon Will Co. Mejer Coffee Shop 3 .Ob PE/Seat x 50 Seats (Will County Ordinance) Block Buster 1.2 .15 PE/Employee x 4 Employees x 2 shifts (IRSSV~ Walgreens 1.2 .15 PE/Employee x 4 Employees x 2 shifts (TRSSW) Strip Mall 2,5 PE/1,000 Sk' Will County grdinance Dry Cleanez 0.33-5.~ Use data for Plainfield dry cleaners In addition, only permits for 5 PE or greater require an IEPA permit. dEo. r C. ~ VILLAGE aF PLAINFIELD WILD. COUNTY'S OLDEST COMMUNITY MEMO TO: JEFFREY DURBIN FROM: DOUGLAS CARROLL SUBJECT: ESTIMATES OF VACANT LOTS/PROPOSED UNITS and PROPOSED COMMERCIAL SITES Estimates of Vacant Lots/Proposed Units • Richard A. Rock PRESIOEN7 7pt ICT~FC Stephen J. Calabrese John H. Cherry Michael Collins Kathy O'Connell Steven L. Rathbun Raymond Smolich Susan Janik VILLAGE CLERK Not Accounted for b Prelimina Plats /EPA Est. Lots/Units Arbor Creek 4199 157'' Farmington Villa e" 2/99 704 Herit~ a Meadows* :1/97 Parkview Meadows 7/98 104 'Wildin ' Poirtke""` 3199 206': W, oodlands Lake Marie 7/99 100 total 1759 Conce t Plan Est. Lots/Units Cantu Trace 10/98 725 'Calf Course x/98 221 q Herita e Oaks 7/99 210 :~Aaserl~asfier ; tbd- Park Place 9/99 30 Putte 7199 418 Sohol 9/99 851 Tuttle 8/99 275 total 4229 Grand Total: 7p17 *Village has guaranteed capacity upon prepayment. ** Village has guaranteed capacity. See attached for sewer use requirements of proposed commercial sites. • 530 W. LOCKPORT STREET, SUITE 206 PLAINFIELt7, ILLINOIS 60544 (815) 4367093 Fax (815) 436-1950