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HomeMy Public PortalAbout01.10.00 COW AgendaRichard A. Rock PRESIDENT TRUSTEES Stephen J. Calabrese VILLAGE OF PLAINFIELD elMichCherry WILL COUNTY'S OLDEST COMMUNITY Kathy O'Connell Steven L. Rathbun Raymond Smolich WORKSHOP OF THE PRESIDENT AND BOARD OF TRUSTEES Susan Janik VILLAGE CLERK HELD ON MONDAY, JANUARY 10, 2000 AT THE VILLAGE BOARD ROOM 530 W. LOCKPORT STREET, SUITE 206, PLAINFIELD 7:00 P.M. 1) CALL TO ORDER, ROLL CALL, PLEDGE 2) MINUTES - Workshop Monday, December 12, 1999. 3) FISCAL YEAR 1999 AUDIT. Representatives of the Village's auditing firm will be present to briefly discuss the Village's fiscal year 1999 Audit and to answer any questions. Please bring your copy of the audit and management letter, which were distributed previously. 4) 2000-2001 MUNICIPAL BUDGET. Mr. Minick will review the Budget Schedule for this spring. Because of the detail involved in reviewing the individual department's budgets, the is Board may want to establish an ad hoc budget review committee. This Board committee should plan on no less than three review meetings. 5) 20(10 WILL COUNTY GOVERNMENTAL LEAGUE LEGISLATURE AGENDA. Attached is the draft legislative agenda for the WCGL. The Village Administrator is a member of the WCGL Legislative Committee and that Committee is finalizing its legislative position for the forthcoming year. Additions, deletions or modifications can be discussed. L 6) ANY OTHER BUSINESS DEFERRED ITEMS Joint Meeting with Plan Commission -Jeff Durbin Ordinance Updates - Jeff Durbin Open Space Definition - Jeff Durbin Infrastructure Maintenance Fee -Chris Minick Radium Compliance - Allen Persons Oswego Boundary Agreement - Terry Burghard DesPlaines Street Power Lines -Terry Burghard 143rd Street Phase I - Terry Burghard 530 W. LOCKPORT STREET, SUITE 206 • PLAINFIELD, ILLINOIS 60544 • (815) 436-7093 • Fax (815) 436-1950 Richard A. Rock PRESIDENT TRUSTEES Stephen J. Calabrese VILLAGE OF PLAINFIELD John H. Cherry Michael Collins WILL COUNTY'S OLDEST COMMUNITY Kathy O'Connell Steven L. Rathbun Raymond Smolich Susan Janik VILLAGE CLERK January 4, 2000 To: Mayor Rock and the Board of Trustees From: Chris Minick, Finance Directo Subject: Fiscal Year 1999 Audit The audit for fiscal year 1999 has been completed. I have asked the auditors to address the Board at the January 10 Committee of the Whole meeting. Mr. Ed Marso of Wermer, Rogers, Doran, and Ruzon will be present to provide a brief overview of the audit and answer any questions that the Board may have. A copy of the audit and management letter were distributed previously. Please bring . your copy to the meeting. 530 W. LOCKPORT STREET, SUITE 206 • PLAINFIELD, ILLINOIS 60544 • (815) 436-7093 • Fax (815) 436-1950 " October 15, 1999 Memo To: Terry Burghard, Village Administrator Department Heads From: Chris Minick, Finance Director Subject: 2000-2001 Budget The Budget Act adopted by the Village requires the Village's budget to be passed by May 1 of each year. I am establishing the following schedule to meet that deadline: Week of October 25, 1999: Budget worksheets distributed to Department Heads January 10, 2000: Completed budget worksheets and detail due into the Finance Department by 12:00 noon. January 10 through January 24: Meetings with department heads and Village Administrator January 25 through February 1, 2000: Changes made, budgets compiled February 7: Budget Overview Draft distributed to Board of Trustees February 14: Discussion at Committee of the Whole Workshop February 15 through March 3: Changes entered and budgets compiled March 6: Final Draft distributed to the Board of Trustees March 13: Discussion at Committee of the Whole Workshop March 17: Publication Notice due to the newspapers March 22: Budget Available for public inspection April 3: Public Hearing on Budget and Consideration of Approval of Budget 0 cc: Village Board of Trustees LJ 15:23 WILL CO GOUERNMENTAL LEAGUE 2000 WCGL LEGISLATIVE AGENDAo�- • 2000 WCGL Legislative Priorities 9. Increase TranspoKetion Funding for Will County Region NO. 178 D02 At the start of the new millennium, Will County stands as the fastest growing county in Illinois. Between 1990 —1998, Will County's population increased from 357,000 to 459,000. The 2000 Census is expected to confirm the continuation of this trend and Will County's population is Projected to grow to 722,794 or 805,906 (with South Suburban Airport) by the year 2020. Along with the population growth, Will County is experiencing substantial commercial and industrial development. While this growth is positive for Will County, the region, and State, it raises challenges for constructing the necessary infrastructure. As the local planning agency for the Chicago Area Transportation Study (CATS), the Will County Governmental League (WCGL) is especially concerned with the lack of State, federal, and local funding to maintain and expand capacity in the transportation system in Will County. At the close of 1999, the transportation -funding picture for Will County remained mixed. Transportation funding needs in Will County made some advances in 1999 with passage of the Illinois First Program and a new agreement with the City of Chicago for an increased distribution of federal Surface Transportation Program (STP) funds to the suburbs. There were many transportation needs in Will County left unfunded however. in addition, one priority project, the I-355 Extension from 1-55 to 1-80, remained blocked by environmental legal challenges. The WCGL believes that transportation funding at the State, federal and local levels must be provided for the Will Region to maintain and expand transportation capacity in pursuit of continued positive economic development and quality of life advances. A number of important transportation activities are underway for which future funding will be needed, such as the extension of Metra service to the Village of Manhattan, and studies concerning the EJBE line and Joliet Arsenal Development to name a few, A list of identified, immediate funding needs is offered below: WCGL continues its call on the Illinois General Assembly to grant Will County the same authority as DuPage, Kane and McHenry counties under the County Motor Fuel Tax Law (55 ILCS 5i5-1035.1) to enact up to a 4¢ per gallon local motor fuel tax by county board resolution. In 1999, the Will County Highway Department identified 40 projects totaling $115,711,000 in immediate major capital outlay improvements needed on the County highway system. Dedicate and repriodtize a portion of Illinois Department of Transportation (IDOT) funds to balance new capacity needs with maintaining the existing infrastructure, IDOT funds continue to be used almost exclusively on maintaining the existing Infrastructure. Positive growth in Will County must be supported by balanced new capacity investments in infrastructure. To be cost effective and result in minimal disruption, this investment must be available early in the planning process. New funds are especially needed for preliminary 3 15:23 WILL CO GOUERNMENTAL LEAGUE NO. 178 D03 planning and for right-of-way acquisition before areas develop and land use conflicts arise, Some specific funding needs for the 2000 Session include: MKADI LIKE SRA: for right-of-way acquisition and construction. Catton Farm Road—Bruce Road Corridor Study: for new high level bridge study. 1.55 CPC: for planning and coordinating traffic capacity improvements along I-55. 2. "Smart Growth" - Illinois Growth Task Force The WCGL is committed to promoting positive local land use decision-making and development in Will County. These local actions continue to produce strong economic development and quality of life gains for Will County communities. WCGL members have been dialoguing locally through the WCGL as well as regionally through the Metropolitan Mayors Caucus (MMC) and other groups on the topic of local land use development, and specifically approaches described as "Smart or Sensible Growth". During 1999, the WCGL in concert with the MMC drafted the following principles as a framework to address this issue in legislative and regional discussions: a.. Regional growth and development policies, programs, and projects should respect local decision-making authority. b. Strategies to guide the region's growth and development should be developed by regional consensus, C. Regional growth and development initiatives should promote balanced economic opportunity throughout the region. d. Positive incentives to communities, not mandates or penalties, should be used to promote the region's growth and development. e_ Regional growth and development initiatives should respect personal and economic choice and diversity of the region's communities. The Illinois General Assembly took action in 1999 to create the Illinois Growth Task Force, The Task Force is currently conducting hearings on growth -related issues and will make its report to the General Assembly in January 2001, The WCGL is monitoring the activities of the Task Force during 2000 and will offer a Will County perspective whenever possible during the Task Force's deliberations 3. Municipal Planning Mechanisms WCGL will actively support legislation suggested by the village of Channahon to authorize municipalities to jump bodies of water for purposes of annexing territory. The water body, however, would not be annexed to the municipality. This legislation would potentially benefit many WCGL members located along water bodies such as the 1 & M Canal and others. Under . current law, municipalities may similarly annex over utility rights-of-way without annexing those 4 01/04/00 15:23 WILL CO GOVERNMENTAL LEAGUE NO.178 rights-of-way. The WCGL also will support any legislation which enhances municipal powers to annex larger pockets of unincorporated territory or to file legal objections to county special use requests within their 1 % mile planning jurisdiction • 2000M& Watch List The WCGL Watch List includes legislative issues of priority concern to WCGL members. The WCGL will monitor and act on legislation under this category as these issues arise during the 2000 Session. WCGL Watch List issues for 2000 include: 1. Commonwealth Edison (ComEd) The WCGL will seek to follow-up on its combined success with other councils of government during the 1999 Session when authority was for all municipalities to regulate Com Ed's Rolling Blackout Plans by local ordinance. WCGL supports the following Metropolitan Mayors Caucus, initiatives for the 2000 Session; ➢ HB 2951 — Provides that Com Ed's reliability performance shall be considered in ratemaking. Makes other related changes. ➢ HB 2952 — Requires Com Ed to compensate customers for power outages no matter the number of affected customers (current law provides that 30,000 customers must be affected). Also provides that if a power interruption lasts for 24 hours or more, Com Ed must pay consequential damages. 2. Eminent Domain/Condemnation Authority WCGL opposed legislation (SB 26) during the 1999 Session which would have drastically changed eminent domain proceedings to the detriment of both state and local governments and the taxpayers they serve. Current statutes, as well as the Illinois and U.S. Constitutions protect the rights of property owners in eminent domain proceedings. The WCGL will continue to oppose any legislation, which contains provisions encouraging litigation, delaying the process, adding attorney fees or inflating land costs for local governments. 3. Facility Planning Area (FPA) Reviews WCGL supports a reevaluation of the role of FDA's and improved regional recommendation process through the Hhnois Environmental Protection Agency 4. Freedom of Information WCGL believes that its members are fully complying with the current Freedom of Information Act and is unaware of any compliance problems alleged by the Illinois Press Association in 1999. The WCGL has previously and will continue to educate its members on both the Freedom of Information Act and Open Meetings Act. 6 w.� RUN 15:23 WILL CO G©UERNMENTAL LEAGUE NO. 178 D L°1 ° ff 4 WCGL members have suggested one legislative change; however, to require outside agencies (i.e., non-residents) to pay for municipal staff time necessary to research and provide the requested documents. The reason for this change is that it always costs a city or village more to provide the documents than the cost of copying and sometimes the staff time involved is considerable. The municipal residents as taxpayers ultimately pick up the costs for these requests by outside agencies. 5. Gift Ban Act WCGL supports corrective legislation to make the requirements of the State Gift Ban Act (PA 90-737) clearer and more workable for local governments. 6. Illinois Metropolitan Investment Fund (IMET) WCGL supports an expansion in statutory investment authority for public entities to participate in IMET. 7. Impact Fees WCGL opposes any legislation, which restricts the authority of municipalities and counties to negotiate and implement impact fees to preserve open space, school sites, and recoup added infrastructure costs. B. Internet and Out Of State Sales, Uniform Sales Tax Applied To WCGL members believe that consideration should be given to some form of sales tax which can be applied to Internet and out of state purchases_ This has been an ongoing concern for state and local officials originating first with catalog sales and out of state purchases of high ticket items. The explosive growth in Internet purchas®s has greatly heightened the need for a tax mechanism to maintain state and local revenues and services and provide tax equity with local merchants. The federal Internet Tax Freedom Act of 1998 has imposed a 3 -year moratorium on Internet taxation and a federal advisory panel is currently studying the issue. The WCGL continue to monitor and seek a positive legislative outcome to this issue. 9. Mandates -Unfunded State WCGL supports a Constitutional Amendment to limit Unfunded State Mandates. 10. Pensions WCGL supports continuation of the agreed bill process for pension and other employee benefits. Police pension negotiations are anticipated during the 2000 session between the Illinois Municipal League and police labor organizations. Municipal cost calculations have diverged from those of the Pension Laws Commission for the firefighter benefits legislation passed in 1999. WCGL members believe that accurate and agreed financial/actuarial data are . necessary on any proposed police pension costs. 6 J M • • 15:23 WILL CO GOUERNMENTRL LEAGUE 11. Public Safety Funding/Court Fees NO. 178 k4k WCGL supports efforts to prioritize municipalities in the distribution of municipal fine revenues and opposes any legislation, which imposes new court fees that drain revenue from municipal budgets. 12_ School Funding, Alternatives To Reduce Property Tax Burdens Some WCGL members have expressed concerns with the reliance upon the property tax in Illinois as the main source of school funding. The WCGL is reviewing a member suggestion to unitize (increase) the statewide income tax and abate local property taxes by an equal Proportion of the revenue collected. The WCGL has taken no position on the school funding issue at this time. 13, Solid Waste Tipping Fees During the 1999 Session, House Resolution 329 was adopted creating the Solid Waste Tipping Fee Surcharge Task Force. The Task Forcd,s purpose is to study the loss of tip fee surcharges to local governments. These jurisdictions have landfills that are at capacity so that they no longer receive tip fee surcharges on waste collected and shipped to other jurisdictions. Will County has made a commitment and expended considerable time and effort to assure that solid waste is managed properly and this was all done under the current system of collecting solid waste fees. An amendment to change the current distribution of these funds could seriously undermine Will County's solid waste management efforts. WCGL supports Will County's position as Task Force studies this issue. 14. Stormwater Management Funding WCGL is participating with Will County in preparing a county -wide stormwater management ordinance and has discussed issues related to funding stormwater improvement projects. The WCGL is neutral at this time on the issue of authorizing the adoption and implementation of stormwater service charges (i.e., user fees based on impervious areas) as a funding source for stormwater management in Will and other counties. 15. Tax Increment Financing (TIF) WCGL supports TIF authority for municipalities to encourage redevelopment of their communities. WCGL opposes amendments beyond the compromise contained in Public Act 91-478. 16. Tort Immunity Act WCGL opposes any legislation in 2000, which would further erode municipal or county tort immunities and protections under the Act. 17. Toll Highway Authority (ISTHA) WCGL opposes any changes to the structure, financing, or operations of ISTHA, which will negatively impact the I-355 Extension from I-55 to I-80 or will County generally 7 rO .i CONCEPT PLAN COMMITTEE MEETING SUMMARY The meeting commenced at 3:30 p.m. Members Present: R. Smolich J. Cherry S. Calabrese J. Durbin J. Testin LINCOLNSHIRE APTS December 16, 1999 The committee heard a presentation for a 28 -unit apartment proposed along Old Van Dyke north of Lockport Street. The concept proposes 2 buildings on the site. Staff and the applicants indicated an intention to incorporate the design guidelines and plans of our downtown design consultants into this proposal. The committee indicated support for the concept. Consideration of design issues such as architecture, landscape, etc, will be important. Additionally, the committee was receptive to finding a creative approach to improving Old Van Dyke Road to accommodate this project, as it would benefit other properties in the area. A partnership approach that may involve TIF funds, or some other economic development tool in conjunction with the developers proportionate share will be explored. I::TOW iCi�I,I:Ily The committee heard a presentation for a proposed 60 -acre single family residential development at the northeast corner of Van Dyke and 135`x'. The concept includes a park 131 lots (with a minimum 10,500 S.F. lot size) and 2.18 DU/Acre. The committee indicated support for the concept, "especially the lot sizes." The concept fits in well with the surrounding developments and provides a good land plan. The next meeting is scheduled for January 13, 2000. At 3:30 p.m. The meeting adjourned at 4:30 p.m.. tl • • Richard A. Rock PRESIDENT TRUSTEES Stephen J. Calabrese VILLAGE OF PLAINFIELD Michael Cherry WILL COUNTY'S OLDEST COMMUNITY Kathy O'Connell Steven L. Rathbun Raymond Smolich Susan Janik CONCEPT PLAN COMMITTEE VILLAGE CLERK Thursday, December 16, 1999 VILLAGE MEETING HALL 530 W. LOCKPORT STREET, Suite 206 AGENDA • APPROVAL OF AGENDA 3:30 p.m. LINCOLNSHIRE APARTMENT Discuss concept for the development of apartments west of Old Van Dyke Road and North of Rt. 30. 4:15 p.m. BRONK FARM Discuss concept for the residential development of Bronk Farm located at the northeast corner of 135th Street and Van Dyke Road 5:00 p.m. ADJOURN cc: Enterprise Plainfield Sun Herald News Chicago Tribune WJOL Radio Terry L. Burghard, Village Administrator Dick Rock, Village President Jeffrey L. Durbin, Community Development Director Sue Janik, Village Clerk Testin, Village Planner Rodd Hansen, Planner Doug Carroll, Associate Planner Ray Sarnowski, Building Official Steve Calabrese John Cherry Ray Smolich John Vann 530 W. 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