HomeMy Public PortalAboutPRR 21-2845
Renee Basel
From:Speed, Joshua <joshua.speed@marketsphere.com>
Sent:Tuesday, July 6, 2021 10:27 AM
To:Rita Taylor
Subject:Records Request
\[NOTICE: This message originated outside of the Town of Gulfstream -- DO NOT CLICK on links or open attachments
unless you are sure the content is safe.\]
Hello,
I am requesting the most up to date information pertaining to the following types of obligations held in accounts
managed by The City.
Records may include any and all:
1. Records concerning credits, overages, or refunds that are due and owing by the city
a. Typically, these may be tax related in nature
2. Called, matured, and/or currently redeemable bonds issued by the city which may include but is not limited to
refunds due back to the depositor pertaining to sheriff bonds, construction bonds, or public works related bonds
3. Any financial spreadsheet, ledger, or other record of the active cash and cash-convertible sureties and escrow
accounts maintained by the City for financial instruments posted or deposited with the City by companies to
ensure completion of private-sector residential or commercial construction projects.
a. Please note that I am only requesting records that have not been refunded to the payee. Do not include
any items that would not be able to be recovered or paid out.
4. Amounts on deposit with the City that are held in trust for recipients whose whereabouts are unknown including
instances where payments were attempted but undeliverable. These amounts may pertain to eminent domain,
matured government bonds, tax refunds, tax overpayments, real estate foreclosures, restitution payments,
proceeds from public sales of lost property, unsuccessful electronic funds transfers, funds held in escrow, or any
other securities
5. Outstanding and refundable credit balances.
6. Unclaimed, uncashed, undeliverable, staled-dated, voided, overdue and/or outstanding payments or
checks/warrants issued by the city
7. Any responsive documentation from requests submitted by Asset Management Consultants of Virginia, Inc.
(AMC).
If some of this request is exempt from release, please release the remainder of the record which is allowed. Please
provide all requested records that are greater than $500, are claimable (The obligation to the payee has not been voided
by law), The funds have not been turned over to the abandoned property office, and the funds are not in the process of
being issued or reissued. Also, for any outstanding checks, please only provide those that the payee still has the right to
claim and have been outstanding for a period of over 3 months. For each property, please provide issue dates, payee
names, addresses, and dollar amounts due. If possible, an excel document would be the desired format to receive data
for all available years.
If the requested records could not be found or do not exist in your possession, please provide the contact information
for the public body from which they may be requested and forward this request to them (For example, if another
department issues checks on your behalf.) Also, if other departments may hold this information, please be sure to
circulate to ensure complete responses.
1
We would appreciate your prompt attention to this matter and, if possible, request your response within 15 business
days of receipt of this letter. We will reimburse for any reasonable costs associated with the provision of these
documents. Please notify us should costs exceed $50.
Thank you for your assistance with this matter. If you have any questions concerning the above or need further
clarification, please contact me.
Sincerely,
Joshua Speed
The linked image cannot be displayed. The file may have been moved, renamed, or deleted. Verify that the link points
to the correct file and location.
Joshua Speed
Senior Advisor - Recovery Solutions
T 404.264.8566
3490 Piedmont Road, Suite 1025
Atlanta, GA 30305 M 404.414.3554
Joshua.Speed@MarketSphere.com
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or deleted. Verify that the link points to the correct file and location.
www.unclaimedpropertyspecialists.com
Audit Defense Corporate
Annual Compliance Risk Knowledge
& Voluntary Asset
Reporting Assessment Vault
Disclosures Recovery
2
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
July 6, 2021
Joshua Speed [mail to: joshua.speed@marketsphere.com]
Re: GS #2845 (Records Request)
I am requesting the most up to date information pertaining to the following types of obligations
held in accounts managed by The City.
Records may include any and all:
1. Records concerning credits, overages, or refunds that are due and owing by the city
a. Typically, these may be tax related in nature
2. Called, matured, and/or currently redeemable bonds issued by the city which may
include but is not limited to refunds due back to the depositor pertaining to sheriff bonds,
construction bonds, or public works related bonds
3. Any financial spreadsheet, ledger, or other record of the active cash and cash-
convertible sureties and escrow accounts maintained by the City for financial instruments
posted or deposited with the City by companies to ensure completion of private-sector
residential or commercial construction projects.
a. Please note that I am only requesting records that have not been refunded to the payee.
Do not include any items that would not be able to be recovered or paid out.
4. Amounts on deposit with the City that are held in trust for recipients whose whereabouts
are unknown including instances where payments were attempted but undeliverable. These
amounts may pertain to eminent domain, matured government bonds, tax refunds, tax
overpayments, real estate foreclosures, restitution payments, proceeds from public sales of lost
property, unsuccessful electronic funds transfers, funds held in escrow, or any other securities
5. Outstanding and refundable credit balances.
6. Unclaimed, uncashed, undeliverable, staled-dated, voided, overdue and/or outstanding
payments or checks/warrants issued by the city
7. Any responsive documentation from requests submitted by Asset Management
Consultants of Virginia, Inc. (AMC).
If some of this request is exempt from release, please release the remainder of the record which
is allowed. Please provide all requested records that are greater than $500, are claimable (The
obligation to the payee has not been voided by law), The funds have not been turned over to the
abandoned property office, and the funds are not in the process of being issued or reissued.
Also, for any outstanding checks, please only provide those that the payee still has the right to
claim and have been outstanding for a period of over 3 months. For each property, please
provide issue dates, payee names, addresses, and dollar amounts due. If possible, an excel
document would be the desired format to receive data for all available years.
If the requested records could not be found or do not exist in your possession, please provide
the contact information for the public body from which they may be requested and forward this
request to them (For example, if another department issues checks on your behalf.) Also, if
other departments may hold this information, please be sure to circulate to ensure complete
responses.
We would appreciate your prompt attention to this matter and, if possible, request your
response within 15 business days of receipt of this letter. We will reimburse for any reasonable
costs associated with the provision of these documents. Please notify us should costs exceed
$50.
Dear Joshua Speed [mail to: joshua.speed@marketsphere.com]:
The Town of Gulf Stream has received your public records request dated July 3, 2021. You should
be able to view your original request at the following link:
https://portal.laserfiche.com/Portal/DocView.aspx?id=175696&repo=r-430100cc
The responsive records for 2. and 6. can be found at the above link. Please be advised that
under Florida’s Public Records Laws, the Town is not required to create a new record in order to
accommodate a request for information. See Government -In-The-Sunshine Manual at 162-63
(2021). The remaining requests we have no such records for. We consider this request closed.
Sincerely,
Reneé Rowan Basel
As requested by Rita Taylor
Town Clerk, Custodian of the Records
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7/2/2021 2:16:37PM Town of Gulf Stream
Bank Reconciliation Report
18621
6/11/2021
Urban Design Studio, LLC
Computer Check
Accounts Payable
18622
6/11/2021
Verizon Wireless
Computer Check
Accounts Payable
18623
6/11/2021
W. B. Mason
Computer Check
Accounts Payable
18624
6/24/2021
Baxter & Woodman, Inc. DBA Mathews Consulting
Computer Check
Accounts Payable
18625
6/24/2021
Brannon & Gillespie, LLC
Computer Check
Accounts Payable
18626
6/24/2021
FPL
Computer Check
Accounts Payable
18633
6/24/2021
C.K.'s Lockshop and Security Center
Computer Check
Accounts Payable
18639
6/24/2021
Johnson, Anselmo, Murdoch, Burke, Piper & Hochman,
Computer Check
Accounts Payable
18640
6/24/2021
Jones, Foster, Johnston & Stubbs,PA
Computer Check
Accounts Payable
18642
6/24/2021
Onsolve, LLC
Computer Check
Accounts Payable
18647
6/24/2021
W. B. Mason
Computer Check
Accounts Payable
18648
6/24/2021
Wolfcom Enterprises
Computer Check
Accounts Payable
Total cleared payments:
Payment Adjustments
Number
Date Description
3351
6/7/2021
June 2021 Entry #1 6/7/2021 Payroll Transfer
3353
6/7/2021
June 2021 Entry #14 Paycor Fees
3362
6/7/2021
Excel
3363
6/7/2021
Excel
3364
6/7/2021
Excel
3365
6/7/2021
Paycor Payroll Really 6/7/2021
3366
6/7/2021
Paycor Payroll Really 6/7/2023
3367
6/7/2021
Paycor Payroll Really 6/7/2024
3379
6/28/2021
June 2021 Entry #37 PST fund transfer June
3391
6/21/2021
June 2021 Entry #38 Payroll transfer 6/21/2021
3396
6/1/2021
June 2021 Entry #47 returned ACH acct 3277-2
Outstanding Transaction Details
Deposit Adjustments
Number Date Description
296 6/l/2013 Beg Bal Adjustement
Payments
Number
16043
17283
17923
18200
18593
18619
18627
18628
18629
18630
18631
18632
18634
18635
18636
18637
Date Description
9/21 /2018 Clerk Of The Circuit Court
1/6/2020
Holly Wamser
9/2/2020
Marc Julien Homes
12/16/2020
Donna White
6/3/2021
Edward Nazzaro
6/11/2021
Superb Signs
6/24/2021
Nowlen, Holt & Miner, P.A.
6/24/2021
Psychological Resources
6/24/2021
Solstice Benefits
6/24/2021
Verizon Wireless
6/24/2021
Verizon Wireless
6/24/2021
ADT Security
6/24/2021
City of Delray Bch. Water Dept.
6/24/2021
Comcast
6/24/2021
Delray Blueprint Company
6/24/2021
Easy Pay Tire Stores, Inc.
Type
Source Amount
Payment
Cash Management
Payment
Cash Management
Payment
Cash Management
Payment
Cash Management
Payment
Cash Management
Payment
Cash Management
Payment
Cash Management
Payment
Cash Management
Payment
Cash Management
Payment
Cash Management
Payment
Cash Management
Total cleared pavment adiusnnents:
Type Source Amount
Deposit Cash Management
Total outstanding deposit adjustments:
Page 4
$1,490.29
$83.27
$101.27
$14,81 1.70
$1,581.86
$2,871.73
$540.00
$1,251.95
$5,637.50
$1,575.00
$235.89
v i3R on
JOb1,J11.3b
�'41,473.u�
$34.00
$75.00
$42,706.55
$15,991.26
$75.00
$42,473.05
$15,861.79
$6,601.57
$42,706.55
S302.78
3/uv'.3vu.ov
%I _SOAv4.24
D 136,4Y4..C4
Type
Source
Amount
Computer Check
Accounts Payable
$19.10
Computer Check
Accounts Payable
$2,500.00
Computer Check
Accounts Payable
$2,500.00
Computer Check
Accounts Payable
$79.00
Computer Check
Accounts Payable
$75.00
Computer Check
Accounts Payable
$12.50
Computer Check
Accounts Payable
$2,400.00
Computer Cheek
Accounts Payable
$135.00
Computer Check
Accounts Payable
SI,198.70
Computer Check
Accounts Payable
$215.28
Computer Check
Accounts Payable
$283.43
Computer Check
Accounts Payable
$69.56
Computer Check
Accounts Payable
$74,591.64
Computer Check
Accounts Payable
$580.05
Computer Check
Accounts Payable
$1,441.50
Computer Check
Accounts Payable
$87.05
7/2/2021 2:16:37PM Town of Gulf Stream Page
Bank Reconciliation Report
18638
6/24/2021
Humana
18641
6/24/2021
Main Street Car Wash
18643
6/24/2021
Standard Insurance Co.
18644
6/24/2021
Thomson Reuters - West
18645
6/24/2021
Urban Design Studio, LLC
18646
6/24/2021
Verizon Wireless
Reconciliation of Cash Account(s) to Statement
Cash accounts tied to this Bank account:
001-10106-000-00
Cash account(s)ending balance 6/30/2021:
Add: Cleared not yet posted deposits:
Add: Cleared not yet posted deposit adjustments:
Subtract: Cleared not yet posted payments:
Subtract: Cleared not yet posted payment adjustments:
Adjusted Cash account(s) balance:
Bank statement ending balance 6/30/2021:
Add: Outstanding posted deposits:
Add: Outstanding posted deposit adjustments:
Subtract: Outstanding posted payments:
Subtract: Outstanding posted payment adjustments:
Subtract: Posted payments voided after statement end date:
Adjusted Bank statement balance:
Out of balance by:
Computer Check
Accounts Payable
Computer Check
Accounts Payable
Computer Check
Accounts Payable
Computer Check
Accounts Payable
Computer Check
Accounts Payable
Computer Check
Accounts Payable
Total outstanding payments
001-10106-000-00 Cash- Oper Account
$196.04
$74.81
$493.09
$214.00
$1,486.05
$127,711.94
$127,711.94
$0.00
$0.00
$0.00
$0.00
$127,711.94
S216,423.79
$0.00
$0.00
$88,711.85
$0.00
$0.00
$127,711.94
$0.00