HomeMy Public PortalAbout05.11.98 COW Agenda
Richard A. Rock
PRESIDENT
TRUS'CEES
Jay Q. Darnell
Jeffrey Dement
VILLAGE OF PLAINFIELD Kathy o~Connell
WILL COUNTY'S OLDEST COMMUNITY Steven ~. Rathbun
Raymond Smollch
ORKSHOP OF THE PRESIDENT AND BOARD OF TRUSTEES Kurt Stelzer
HELD ON MONDAY, MAY 11, 1998 Susan Janik
AT THE VILLAGE BOARD ROOM V1LL.AGE CLERK
23145 W. LINCOLN HIGHWAY, PLAINFIELD
7:00 P.M.
1) CALL TO ORDER, ROLL CALL, PLEDGE.
2) MINUTES -Approval of Workshop Meeting Minutes, March 23, 1998
3) IDOT RT. 59 -Representatives of the Illinois Department of Transportation will
review with the Board the status of engineering for the proposed improvements to Route #59
from Route #126 northward. Members of the Chamber of Commerce have been invited also.
4) MAINSTREET -Proposed Street Closings
a) Harvest Fest -September 26 and 27, 199$
b) Strawberry Fest -May 30 -31, 1998
5) ANY OTHER BUSINESS.
DEFERRED ITEMS
Personnel Policy
Downtown Competition Implementation
Joint Meeting with Plan Commission
Infrastructure Maintenance Fee
MainStreet Status
Economic Incentive Target Areas
Impact Fee Analysis
Teleconferencing
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23145 W. LINCOLN HIGHWAY • PLAINFIELD, ILLINOIS 60544 • (815) 436-7093 • Fax (815) 436-1950
r~
To: Mayor and Board of Trustees
From: T. L. Burghard, Village Administrator
Date: May 7, 199$ ~,
Subject: Proposed Street Closings.
Enclosed for the Workshop Agenda of May 11, 1998 is a request from Mr. Waldorf and
MainStreet of Plainfield for a street closing for Harvest Fest this Fall, and the partial closing of
Illinois Street for Strawberry Fest. While I believe that this matter was discussed previously by
the Board and the minutes of March 23 so reflect that discussion, I felt that the entire Board
should respond to a specific request written by MainStreet. A close reading of the minutes of
March 23 indicate that Harvest Fest itself was not on the Agenda, although it was, in fact,
discussed.
I have made a specific telephone call to the Chamber of Commerce asking them to notify all their
Chamber Members an Lockport Street of this discussion. If the Board agrees with .the
MainStreet request for Harvest Fest, then I would recommend that it be scheduled for a regular
Village Board Meeting considered by Resolution and that we make sure all affected businesses are
re-invited.
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CJ
Apri124, 199$
TO: Terry Burghard
FROM: MainStreet Plainfield, Inc.
RE: Harvest Fest
MainStreet Plainfield, Inc. will be holding Harvest Fest in Downtown Plainfield on
Saturday and Sunday, September 26th and 27th. To facilitate holding the event, we
request that the Village provide permission and the required logistical support to close the
following streets during the time period of 7 a.m. on the 26th. to 6 p.rn. on the 27th.
1) Illinois Street between Lockport Street and the Library Parking Lot. This
closure is needed for the normal events (pony ride,' petting zoo, etc.) that are set-up an
Illinois Street. Access to Kelly's barber chap would be available through the alley, and
access to the Municipal Parking lot would be through the north entrance from lllinois
Street;
2) DesPlaines Street from Lockport Street to the alley behind the south part of
Lockport Street. This closure is needed for food vendors. Access to the Municipal
Parking Lot would remain through the alley and Lockport Street. Access to the businesses
on the south corner of Lockport Street would be through the south part of DesPlaines
Street and the alley;
3) Lockport Street between Division Street (Rt. 59) and DesPlaines Street.
Closure will allow sidewalk sales to be set-up on the street so the sidewalks will remain
clear, and it will also allow safe crossing of the street. This will require rerouting of traffic.
The best manner to reroute the traffic would be the decision of the Village, but we suggest
that through car traffic follow the truck route and that access to other Village streets be
allowed . With proper signage, this would allow nearly normal customer access to all
business nat on the 400 and blocks of Lockport Street. Since the requested closure is on
the weekend, truck traffic should be reduced.
MainStreet will work with the Village; as needed, to assure that the rerouting has as
minimal impact as possible on traffic flow, while maintaining access to businesses not on
closed streets. MainStreet will work with those retail and service businesses that
potentially may be affected by traffic rerouting to help minimize business impacts.
We feel, based on the positive response received from the public, that the requested
street closures result in a more enjoyable Fest atmosphere. We recognize that businesses
may be negatively affected, but would hope that with advance notice and creative
marketing, those business may be able to make the Fest a positive event.
If you, or the Village Board, requires additional information related to Harvest Fest
activities, we would be willing to discuss this at the committee level.
MAY-0S-98 q2:02 AM
C7
~--~ =1"C~in~tt~z~t 1'l~intizlcl, Inc;.
May 7, 1998
Donald L-. Bennett
Chief of Police
Village of Plainfield
1400 North Division Street
Plainfield, 1L. 60544
Dear Chief Bennett:
This letter is an official application for street closures by MainStreet
Plainfield, lnc. Our Board of Directors has determined the dates for
Strawberry rest based on recommendations from our promotion
committee,
We ask the Village, on our behalf, to make plans to close the
following street: Illinois Street from the corner of Illinois Street and
Lockport Street to the entrance of the municipal parking lot.
The dates and times for Strawberry Fest are as follows; Saturday,
May 30th 10:00 a.m. to 9;00 p.m. and Sunday May 3l st ] 2:00 noon
to 5:00 p.m, We ask that you close the street mentioned as of b:00
a.m. the morning of Saturday, May 30th, so that we can set up.
Clean up will be from 5:00 p.m, to `1:00 p,m. Sunday May 31st, the
street could then re-open at 7:00 p,m. that evening.
If this basic concept for the street closure i$ acceptable to the Village,
please send us a map of the proposed closing so that we may
communicate with the local businesses to get suggestions to fine-tune
the plan.
Since/re~ly/,/
~~G/ !/
C. W. Welch, executive Director
P. 92
506 W. Lockport St., Plainfield, IL 60544 • Phcne; (815) 436-5510 • FAX: (815) a36-5540