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Home My Public Portal AboutTBP 2011-02-16 BOARD OF TRUSTEES REGULAR MEETING AGENDA WEDNESDAY,FEBRUARY 16,2011 FRASER TOWN HALL Members of the Board may have dinner together @ 5:30 p.m. -Fraser Town Hall 1.Regular Meeting - 6:00Roll Call 2. Approval of Agenda 3.Consent Agenda a)Minutes –February 2, 2011 b)Resolution 2011-02-02Rendezvous Outfall Line 4.Executive Session: For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) and for a conference with Special Counsel for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4)(b); regardingthe status of water filings involving the Town’swater rights. 5.Open Forum 6:30 a)Business not on the agenda 6.Updates 7.Public Hearing 8.Discussion and Possible Action Regarding a)School Funding Crisis b)Economic Development 9.Action Items 10.Community Reports 11.Staff Reports 12.Other Business Upcoming Meetings: Wed.February 23, 2011Planning Commission Wed.March 2,2011Board of Trustees Lu Berger Posted February 10, 2011 Ô« Þ»®¹»®ô Ì±©² Ý´»®µ Town Board Briefing February 16, 2011 Note that this meeting will again start at 6:00pm, and first on the agenda is an Executive Session. I’d expect this should only require about 30 minutes, thus we’ll move on the rest of the agenda at 6:30pm. Thesubject of the Executive Session is a briefing from our water attorney on the status of water filings involving the Town’s water rights. As everyone knows, there has been much discussion regarding the school district funding crisis and the proposed closure of the Fraser Valley Elementary School. As th discussed during our joint meeting with Winter Park and the Chamber on February 8, th and at another public meeting at the Granby Town Hall on February 9, the Town Board needs to consider a funding contribution to help close the funding gap in the 2011/2012 school year in order to maintain the current status of facilities while additional alternative funding sources are pursued by the District and community. The School District has st indicated that it is seeking the Town’s position prior to their meeting on March 1. I expect that we’ll have representatives of the School District present at the meeting. The fiscal challenges facing the School District are results of the same economic challenges facing our business community and the Town of Fraser. In our ongoing efforts to ponder how the Town of Fraser can contribute to improving our local economy, we’ve proposed a discussion on the topic of economic development.This discussion could entail site specific programs, town-wide programs, and regional intitiatives. If you are looking for additional opportunities to discuss economic development on a more regional basis, Grand County is hosting a meeting regardingthe Governor’s Economic Development Plan that willbefacilitated by NWCCOG and the State.The th meeting is scheduled for Tuesday, February 15at 6:30 p.m. at the Inn at Silver Creek Convention Center. We’ll also provide the Town Board with some materials provided by Cornerstone that outline some economic development programs and related matters of interest. As always, feel free to contact me if you have any questions or need any additional information. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday,February 2, 2011 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Fran Cook; Mayor Pro-Tem Steve Sumrall; Trustees: Peggy Smith, Vesta Shapiro,Scotty Brent, Joyce Burford and Eric Hoyhtya Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Finance Manager Nat Havens; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor Others: See attached list Mayor Cook called the meeting to order at 6:04 p.m. 1.Regular Meeting: Roll Call 2.Approval of Agenda: motion Trustee Sumrall moved, and TrusteeBurfordseconded the to approve the Motion carried: 6-0. Agenda. 3.Consent Agenda: a)Minutes –January 5, 2011 motion Trustee Burford moved, and Trustee Shapiro seconded the to approve the Motion carried: 6-0. consent agenda. 4.Executive Session: For the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) and for a conference with the Town Attorneyfor thepurpose of receiving legal advice on specific legal questions Enter: 6:06p.m. under C.R.S. Section 24-6-402(4)(b); regarding drainage litigation. motion Trustee Smith moved, and TrusteeSumrall seconded the to opentheExecutive Session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) and for a conference with the Town Attorneyfor the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6- 402(4)(b); regarding drainage litigationand to include TM Durbin, PWD Nordin, TA Motion carried:6-0. McGowan. Page 2of 5 Trustee Hoythya arrived 6:30 p.m. motion Trustee Burford moved, and TrusteeShapiro seconded the to closethe Executive Session for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) and for a conference with the Town Attorneyfor the purpose of receiving legal advice on specific legal questions under Motion carried:7-0.Exit: C.R.S. Section 24-6-402(4)(b); regarding drainage litigation. 6:55p.m. Attorney’s Opinion Required by C.R.S. 24-6-402(2)(d.5)(II)(B). As the Special Counsel representing the Town of Fraser, I am of the opinion that the entire Executive Session, which was not recorded, constituted a privileged attorney- client communication. Rod McGowan, Town Attorney 5.Open Forum: 6.Updates: a)Helen Sedlar –Kremmling Memorial Hospital: Helen gave the Board an update the Medical facility being built in Granby. 7.Public Hearings: 8.Discussion and Possible Action Regarding: a)Chamber Update, Marketing and Events: Catherine Ross, Diane & T gave the Board an update on 2011 events planned. b)Rendezvous Outfall Line TM Durbin updated the Board on the research that has been done since this was before the Board on December 1, 2010. An independent contractor reviewed the line and concurred with the previous engineers reports. Drew Matteson spoke on his concerns with the acceptance of the outfall line. The Board directed staff to proceed with final acceptance of the Rendezvous Outfall Line and bring a Resolution back at the 2-16-11 meeting. c)Fraser Creative Learning Center permit fee waiver request FCLC has asked for a waiver of their building and use fees of approximately $2500 on their remodel to the current building. TM Durbin briefed the Board on the arrangement with Winter Park and Granbyfor the waiver of fees within the joint building department. motion Trustee Hoyhtyamoved, and Trustee Brent seconded the to approvethe Fraser Motion carried: 7-0 Creative Learning Center permit fee waiver request. d)Medical Marijuana Regulations Page 3of 5 TM Durbin gave the Board an update on the Public Hearing held on the State regulations. TA McGowan briefed the Board on the County’s proposed plan to license Medical Marijuana Centers.The Board discussed seven questions: 1.Who should serve as the Local Licensing Authority? Board of Trustees? Town Clerk? A hearing officer? Municipal Judge? Staff will develop a licensing program which establishes a hearing officer as the local licensing authority (the individual/position also to be determined via that process). 2.An unrelated item, but worthy of simultaneous consideration, should the Town Board continue to serve as the Liquor Licensing Authority? The Board does not have to serve in this role. Recall the challenge that liquor licenses present to the Town Board, perhaps removing these from the political arena would result in less contentious local politics. The Board directed staff to pursue changing the local licensing authority from the Town Board to a Hearing Officer. 3.Should it be a public hearing vs. administrative review and determination (Town Clerk or hearing officer) and due process right to request hearing and/or appeal to higher authority? While notice to adjacent property owners is a concern, staff will work on a licensing program that may not include a public hearing (pending State regulatory requirements) given that most of the criteria that will be reviewed are objective and can be handled administratively. 4.In addition to Medical Marijuana Center Licenses, the Board should consider the pros and cons of licensing/prohibiting Optional Premises Cultivation Operation(off site grow operations) and Infused Products Manufacturing(an off-site facility under contract to a Medical Marijuana Center that prepares foodstuffs, ointments, tinctures or other products infused with marijuana). Staff will be working on licensing and zoning regulations that will allow grow operations and infused product manufacturing subject to specific criteria (such as limitations on odor, effluent, and building code compliance). 5.Should the local license require less than the 1,000 foot distance requirement as required by the State? (Staff is working on mapping to identify how this would impact the locations). Absent mapping and analysis of the distance requirements, this question remains outstanding. Such mapping will be provided to the Board. 6.We will need to set appropriate fees, but will need to look at that later after we define our process. As staff develops the licensing process, analysis of processing costs will be considered in order to establish appropriate fees. Establishment of the fee structure will be concurrent with adoption of the licensing process. Page 4of 5 7.Are there any areas of specificconcern where we would seek to establish more stringent requirements than the State? Yes, in particular, staff will include limitations on odor, effluent, and building code compliance. e)Resolution 2011-02-01 Cozens Meadow Extension Request TM Durbin outlined the request for the Board. Grand Park has had some bank changes and would like more time to work through the process. motion Trustee Sumrall moved, and Trustee Smith seconded the to approveResolution Motion carried: 7-0 2011-02-01 Cozens Meadow Extension Request. f)Board Appointment to Water/Wastewater Committee Vesta Shapiro accepted the position on the Water/Wastewater Committee. motion Trustee Burford moved, and Trustee Hoyhtya seconded the to approvethe Motion carried: 7-0 Board Appointment to Water/Wastewater Committee. 9.Action Items: 10.Community Reports: CAST update form Trustee Smith and Burford. Trustee Smith gavethe Board a handout th from the recent CAST meeting. CASTS legislative meeting is March 17in Denver. School Update: Mayor Cook updated the Board on the recent meetings involving the school closures discussions. 11.Staff Reports: Town Clerk - None Finance Manager - None Town Planner - None Public Works Director - None Town Manager – Medical Marijuana Center suggestedtour scheduling on a Thursday. nd Fraser Business Forum rescheduling possibly February 22.Mayor Cook stated she was very proud of the Town for cancelling the previous forum due to the memorial service. Leo Eisel Water Attorney for the Town retired last year. Staff is interviewing possible replacements. Plant Superintendent - None Page 5of 5 Police Chief - None 12.Other Business: motionMotion Trustee Burford moved, and Trustee Shapiro seconded the to adjourn. carried: 7-0. Meeting adjourned at 9:40p.m. Lu Berger, Town Clerk TOWN OF FRASER RESOLUTION NO. 2011-02-02 A RESOLUTION AUTHORIZING FINAL ACCEPTANCE OF RENDEZVOUS EAST MOUNTAIN OUTFALL SANITARY SEWER IMPROVEMENTSAND RELEASE OF SURETY. WHEREAS,the Fraser Sanitation District has previously provided Preliminary Acceptance of the Rendezvous Outfall Sanitary Sewer Improvements and Rendezvous (Applicant) has satisfactorily addressed all conditions and requirements of said acceptance; and WHEREAS, the Applicant has applied to the Town for final acceptance of such required subdivision improvements; and WHEREAS, Town staff has reviewed such application, has inspected such improvements, and has certified to the Board of Trustees that all such required improvements meet the requirements for final acceptance by the Town. NOW,THEREFORE, BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE TOWN OF FRASER, THAT: (1) The Board of Trustees finds and determines that:(a)All required improvementshave been satisfactorily completed in accordance with the approved plans and specificationsfor such required improvements and have been preliminarily accepted;(b)all warranty periods have ended and any defects found upon inspection of the required improvements have been satisfactorily remedied by the Applicant; and(c)with the exception of payment of fees, all other applicable requirements,if any,contained in said subdivision regulations, the Town’s design and construction standards and the Subdivision Improvement Agreement have been satisfied. (2) The Board of Trustees hereby authorizes final acceptance of said required improvements, conditioned upon receipt of payment for all applicable feeswithin fourteen business days. If such conditions arenot satisfied within said fourteenday period, this resolution shall be null and void and of no effect. (3) The Board of Trustees hereby authorizes a full release of surety related to these improvements to the Applicant. th DULY MOVED, SECONDED, AND ADOPTED THIS16DAYOFFEBRUARY, 2011. BOARD OF TRUSTEES OF THE TOWN OF FRASER, COLORADO BY: _____________________________________ Fran Cook, Mayor ATTEST: ____________________________________ Lu Berger,Town Clerk Clerk’s Update February 16, 2011 The Icebox Liquor Storesubmittedan off-site warehouse permit and tastingsrequest. Both of these items do not need to go before the Local Licensing Authority (LLA) but are done administratively. I have processedboth requests and have sent the warehouse application onto the State.Update: The Department of Revenue has deniedthe request for an off-site storage permit. The location was a residential home in Grand Park subdivision. The applicant is looking into another location for off-site storage. th Monday, February 14 I will be booking CAST rooms on . Please let me know by then if you will be attending. I will need to know if you will be attending the dinner and if you will need a hotel room. As always, feel free to contact me if you have any questions or need any additional information. Town of Fraser Sales Tax Report - Actual Collections 20072008 $ Amt +/- % +/-20082009 $ Amt +/- % +/-20092010 $ Amt +/- % +/- Jan$149,660$186,26336,60319.65$186,263$154,114-32,149-20.86$154,114$134,819-19,295-14.31 Feb$140,744$162,23621,49313.25$162,236$150,523-11,714-7.78$150,523$149,114-1,409-0.94 March$170,091$188,66918,5799.85$188,669$165,135-23,534-14.25$165,135$158,524-6,611-4.17 April$115,549$120,1354,5863.82$120,135$115,587-4,549-3.94$115,587$98,990-16,596-16.77 May$92,715$98,7226,0076.08$98,722$88,365-10,356-11.72$88,365$83,459-4,906-5.88 June$123,541$136,26912,7289.34$136,269$115,639-20,630-17.84$115,639$110,052-5,587-5.08 July$156,770$154,461-2,309-1.49$154,461$142,486-11,975-8.40$142,486$140,260-2,226-1.59 Aug$128,910$219,28590,37441.21$219,285$139,446-79,839-57.25$139,446$123,224-16,222-13.16 Sept$197,081$120,035-77,046-64.19$120,035$127,1867,1515.62$127,186$104,069-23,117-22.21 Oct$124,908$101,520-23,387-23.04$101,520$114,35712,83611.22$114,357$91,135-23,222-25.48 Nov$138,194$109,072-29,122-26.70$109,072$133,18124,10918.10$133,181$149,24716,06610.76 Dec$195,769$211,31115,5427.36$211,311$199,016-12,295-6.18$199,016$183,171-15,845-8.65 Total$1,733,932$1,807,97974,0474.27$1,807,979$1,645,035-162,944-9.01$1,645,035$1,526,065-118,970-7.23 Budget$1,500,000$1,600,000100,0006.25$1,600,000$1,600,00000.00$1,600,000$1,600,00000.00 Amt +/-$233,932$207,979$207,979$45,035$45,035-$73,935 % +/-15.6013.0013.002.812.81-4.62 Town of Fraser Sales Tax Report - Adjusted Collections 20072008 $ Amt +/- % +/-20082009 $ Amt +/- % +/-20092010 $ Amt +/- % +/- Prev Yr$5,916$3,534-2,382-67.40$3,534$7,3533,81951.94$7,353$10,4473,09429.62 Jan$147,473$187,13539,66221.19$187,135$153,970-33,165-21.54$153,970$139,519-14,451-10.36 Feb$141,211$161,85220,64112.75$161,852$153,869-7,983-5.19$153,869$141,138-12,731-9.02 March$173,548$186,16012,6126.77$186,160$170,063-16,097-9.47$170,063$157,146-12,917-8.22 April$113,422$120,7887,3666.10$120,788$105,165-15,623-14.86$105,165$100,453-4,712-4.69 May$94,516$99,5395,0235.05$99,539$88,594-10,945-12.35$88,594$83,629-4,965-5.94 June$123,688$136,90513,2179.65$136,905$116,422-20,483-17.59$116,422$112,008-4,414-3.94 July$166,218$157,385-8,833-5.61$157,385$145,896-11,489-7.87$145,896$141,137-4,759-3.37 Aug$173,977$160,929-13,048-8.11$160,929$155,951-4,978-3.19$155,951$120,760-35,191-29.14 Sept$116,733$130,77314,04010.74$130,773$116,561-14,212-12.19$116,561$111,732-4,829-4.32 Oct$112,081$143,25231,17121.76$143,252$108,450-34,802-32.09$108,450$95,341-13,109-13.75 Nov$116,737$109,303-7,434-6.80$109,303$89,263-20,040-22.45$89,263$134,60845,34533.69 Dec$248,412$210,424-37,988-18.05$210,424$233,47823,0549.87$233,478$178,147-55,331-31.06 Total$1,733,932$1,807,97974,0474.27$1,807,979$1,645,035-162,944-9.01$1,645,035$1,526,065-118,970-7.23 Budget$1,500,000$1,600,000100,0006.25$1,600,000$1,600,00000.00$1,600,000$1,600,00000.00 Amt +/-$233,932$207,979$207,979$45,035$45,035-$73,935 % +/-15.6013.0013.002.812.81-4.62 TOWN OF FRASER COMBINED CASH INVESTMENT DECEMBER 31, 2010 COMBINED CASH ACCOUNTS 01-10200 GENERAL CHECKING #878-000884 01-10220 GENERAL CO -01-0160-8001 TOTAL COMBINED CASH 01-10100 CASH ALLOCATED TO OTHER FUNDS TOTAL UNALLOCATED CASH CASH ALLOCATION RECONCILIATION 10 ALLOCATION TO GENERAL FUND 20 ALLOCATION TO CONSERVATION TRUST FUND 30 ALLOCATION TO CAPITAL EQUIP REPLACEMENT FUND 32 ALLOCATION TO CAPITAL ASSET FUND 40 ALLOCATION TO DEBT SERVICE FUND 50 ALLOCATION TO WATER FUND 55 ALLOCATION TO WASTEWATER FUND 70 ALLOCATION TO PETERSEN TRUST TOTAL ALLOCATIONS TO OTHER FUNDS ALLOCATION FROM COMBINED CASH FUND - 01-10100 ZERO PROOF IF ALLOCATIONS BALANCE 28,385.28 6.502,128.40 6,530,513.68 ( 6,530,513.68) 00 2,952,591.05 48,477.36 292,407.47 150,586.08 679,153.79 315,680.20 2,073,865.67 17.752.06 6,530,513.68 ( 6,530,513.68) .00 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 1 10-10100 CASH - COMBINED FUND 10-10290 CASH WITH TREASURER 10-11100 PROPERTY TAXES RECEIVABLE 10-11550 ACCTS REC - BILLINGS TOTALASSETS LIABILITIES AND EQUITY 10-21740 UNEMPLOYMENT TAXES PAYABLE 10-21760 HEALTH INSURANCE PAYABLE 10-21773 DEPENDENT CARE PAYABLE 10-21775 FLEX HEALTH PLAN PAYABLE 10-22210 DEFERRED TAXES 10-22920 SUBDIVISION IMP SECURITY DEP 10-22930 DRIVEWAY PERMIT SURETY 10-22940 PRE -ANNEXATION DEPOSIT - BPR TOTAL LIABILITIES FUND EQUITY 10-27000 RESFUND BAL - SAVINGS 10-27100 RESTRICTED FUND BALANCE UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES - YTD BALANCE - CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY TOWN OF FRASER BALANCE SHEET DECEMBER 31, 2010 GENERALFUND 2,952,591.05 1,005.05 256,425.00 89.29) 1,375.92 1,746.25) 9,282.04 256,425.35 79,277.56 3,000.00 3,278,161.71 357,525.33 750, 000.00 223, 805.00 1,946,831.38 1, 946, 831.38 2,920,636.38 3,278,161.71 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 2 TAXES 10-31-100 GENERAL FUND PROPERTY TAX 10-31-200 SPECIFIC OWNERSHIP TAX 10-31-300 MOTOR VEHICLE TAX 10-31-400 TOWN SALES TAX 10-31-410 USE TAX - BUILDING MATERIALS 10-31-420 USE TAX - MOTOR VEHICLE SALES 10-31-430 STATE CIGARETTE TAX 10-31-800 FRANCHISE FEES 1,193,645.82 TOTALTAXES TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 GENERALFUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 3,875.45 255,949.34 250,000.00 ( 5,949.34) 102.4 2,015.41 9,507.58 9,500.00 ( 7.58) 100.1 1,185.00 4,628.00 4,000.00 ( 628.00) 115.7 91,134.74 1,193,645.82 1,600,000.00 406,354.18 74.6 .00 5,587.15 20,000.00 14,412.85 27.9 3,558.47 38,985.15 40,000.00 1,014.85 97.5 523.99 4,861.41 6,500.00 1,638.59 74.8 856.85 34,520.53 48,000.00 13,479.47 71.9 103,149.91 1,547,684.98 1,978,000.00 430,315.02 78.2 LICENSES & PERMITS ANNEXATION FEES .00 10-32-100 BUSINESS LICENSE FEES 180.00 13,620.00 9,000.00 ( 4,620.00) 151.3 10-32-110 LIQUOR LICENSE FEES 100.00 3,075.00 500.00 ( 2,575.00) 615.0 TOTAL LICENSES & PERMITS 280.00 16,695.00 9,500.00 ( 7,195.00) 175.7 CHARGES FOR SERVICES 3.3 10-34-120 10-34-100 ANNEXATION FEES .00 .00 1,000.00 1,000.00 .0 10-34-110 ZONING FEES .00 50.00 1,500.00 1,450.00 3.3 10-34-120 SUBDIVISION FEES .00 650.00 1,500.00 850.00 43.3 10-34-130 MISCELLANEOUS PLANNING FEES 27.56 1,477.56 1,000.00 ( 477.56) 147.8 10-36-900 TOTAL CHARGES FOR SERVICES 27.56 2,177.56 5,000.00 2,822.44 43.6 MISCELLANEOUS REVENUE 10-36-100 INTEREST EARNINGS 484.68 7,010.51 15,000.00 7,989.49 46.7 10-36-300 RENTAL INCOME 1,160.00 10,017.00 11,500.00 1,483.00 87.1 10-36-500 SALE OF GENERAL FIXED ASSETS .00 250,247.50 .00 ( 250,247.50) .0 10-36-610 REIMBURSABLE - PROF SERVICES 1,421.11 51,556.77 75,000.00 23,443.23 68.7 10-36-900 MISCELLANEOUS REVENUE 55.00 28,532.21 35,000.00 6,467.79 81.5 TOTAL MISCELLANEOUS REVENUE 3,120.79 347,363.99 136,500.00 ( 210,863.99) 254.5 OTHER SOURCES & TRANSFERS 10-39-900 TRANSFERS IN FROM OTHER FUNDS 10-39-999 CARRYOVER BALANCE TOTAL OTHER SOURCES & TRANSFERS TOTAL FUND REVENUE .00 ( 250,000.00) .00 2,070,726.85 40,000.00 1,958,346.00 ( 40,000.00 .0 112,380.85) 105.7 ( 250,000.00) 2,070,726.85 1,998,346.00 ( 72,380.85) 103.6 ( 143,421.74) 3,984,648.38 4,127,346.00 142,697.62 96.5 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 3 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 GENERALFUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT TOWN BOARD 10-41-110 SALARIES 3,520.00 17,340.00 26,000.00 8,660.00 66.7 10-41-220 FICA TAX 269.28 1,326.51 1,989.00 662.49 66.7 10-41-280 TRAINING PROGRAMS .00 1,081.94 2,000.00 918.06 54.1 10-41-290 TRAVEL, MEALS AND LODGING .00 2,036.70 3,000.00 963.30 67.9 10-41-295 MEALS AND ENTERTAINMENT 3,644.21 7,600.00 6,000.00 ( 1,600.00) 126.7 10-41-690 MISCELLANEOUS EXPENSE .00 2,320.46 2,500.00 179.54 92.8 10-41-860 GRANTS AND AID TO AGENCIES .00 100.00 2,500.00 2,400.00 4.0 10-41-861 INTERGOVERNMENTALAGREEMENTS .00 9,000.00 11,500.00 2,500.00 78.3 10-41-862 FRASER/WINTER PARK POLICE DEPT 28,995.00 347,940.00 350,000.00 2,060.00 99.4 10-41-863 STREET LIGHTING AND SIGNALS 1,101.21 11,680.44 18,000.00 6,319.56 64.9 10-41-864 SPECIAL EVENTS .00 10,000.00 10,000.00 .00 100.0 10-41-866 WOOD STOVE REBATES .00 .00 1,000.00 1,000.00 .0 10-41-867 CHAMBER OF COMMERCE - IGA .00 51,713.64 68,280.00 16,566.36 75.7 10-41-868 WINTER SHUTTLE - IGA .00 45,530.82 48,000.00 2,469.18 94.9 TOTAL TOWN BOARD 37,529.70 507,670.51 550,769.00 43,098.49 92.2 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 4 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 GENERALFUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT ADMINISTRATION 10-45-110 SALARIES 21,393.85 198,288.76 205,000.00 6,711.24 96.7 10-45-210 HEALTH INSURANCE .00 28,618.32 30,000.00 1,381.68 95.4 10-45-220 FICA TAX 1,552.19 14,121.04 15,300.00 1,178.96 92.3 10-45-230 RETIREMENT 844.99 7,791.44 8,000.00 208.56 97.4 10-45-250 UNEMPLOYMENT TAX 42.81 396.63 600.00 203.37 66.1 10-45-260 WORKERS COMP CLAIMS .00 376.76 .00 ( 376.76) .0 10-45-280 TRAINING PROGRAMS .00 979.27 4,000.00 3,020.73 24.5 10-45-290 TRAVEL, MEALS AND LODGING .00 1,152.68 4,000.00 2,847.32 28.8 10-45-295 MEALS AND ENTERTAINMENT 355.40 1,798.68 2,500.00 701.32 72.0 10-45-310 LEGAL FEES 4,547.50 45,776.81 50,000.00 4,223.19 91.6 10-45-320 AUDIT FEES .00 13,950.00 25,000.00 11,050.00 55.8 10-45-330 ENGINEERING FEES 48.00 4,981.55 4,000.00 ( 981.55) 124.5 10-45-360 COMPUTERS -NETWORKS AND SUPPORT 1,841.51 24,631.84 25,000.00 368.16 98.5 10-45-370 OTHER PROFESSIONAL SERVICES 1,000.00 27,871.65 40,000.00 12,128.35 69.7 10-45-375 REIMBURSABLE PROF SERVICES 230.00 27,632.36 75,000.00 47,367.64 36.8 10-45-380 JANITORIAL SERVICES 620.00 8,052.44 12,500.00 4,447.56 64.4 10-45-385 TREASURER'S FEES 77.51 5,119.97 7,500.00 2,380.03 68.3 10-45-395 RECORDING FEES .00 500.00 1,000.00 500.00 50.0 10-45-410 BANK CHARGES 37.90 487.24 250.00 ( 237.24) 194.9 10-45-420 ELECTIONS 1,147.42 2,356.80 1,500.00 ( 856.80) 157.1 10-45-430 INSURANCE -ALL DEPARTMENTS .00 25,566.55 35,000.00 9,433.45 73.1 10-45-440 ADVERTISING 75.58 913.32 1,000.00 86.68 91.3 10-45-490 PROFESSIONAL MEMBERSHIPS .00 6,133.49 7,500.00 1,366.51 81.8 10-45-500 OPERATING SUPPLIES 1,204.03 6,934.02 10,000.00 3,065.98 69.3 10-45-510 EQUIPMENT PURCHASE AND REPAIR 438.00 10,305.18 31,000.00 20,694.82 33.2 10-45-550 POSTAGE 171.00 1,037.28 3,000.00 1,962.72 34.6 10-45-560 UTILITIES -TELEPHONE 602.10 5,825.84 8,500.00 2,674.16 68.5 10-45-561 UTILITIES - NATURAL GAS 782.10 3,622.76 6,000.00 2,377.24 60.4 10-45-562 UTILITIES - ELECTRICITY 498.88 4,182.55 7,000.00 2,817.45 59.8 10-45-569 UTILITIES - TRASH REMOVAL 100.00 1,177.12 1,500.00 322.88 78.5 10-45-670 PROP MGMT - 117 EISENHOWER DR 1,662.41 15,346.48 15,000.00 ( 346.48) 102.3 10-45-671 PROP MGMT - 105 FRASER AVE .00 9,723.66 3,500.00 ( 6,223.66) 277.8 10-45-673 PROP MGMT - 153 FRASER AVE 154.36 1,687.38 10,000.00 8,312.62 16.9 10-45-674 PROP MGMT - 200 EISENHOWER DR 70.34 1,435.95 5,000.00 3,564.05 28.7 10-45-675 PROP MGMT - 216 EISENHOWER DR 00 328.42 5,000.00 4,671.58 6.6 10-45-676 PROP MGMT - 400 DOC SUSIE AVE .00 333.20 1,000.00 666.80 33.3 10-45-690 MISCELLANEOUS EXPENSE 3,445.33 9,299.25 5,000.00 ( 4,299.25) 186.0 10-45-810 LEASE/PURCHASE - PRINCIPAL .00 47,852.66 47,853.00 .34 100.0 10-45-820 LEASE/PURCHASE - INTEREST .00 25,753.88 25,754.00 .12 100.0 TOTAL ADMINISTRATION 42,943.21 592,343.23 739,757.00 147,413.77 80.1 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 5 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 GENERALFUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT PUBLIC WORKS 10-60-110 SALARIES 22,149.32 270,339.64 330,000.00 59,660.36 81.9 10-60-210 HEALTH INSURANCE .00 41,450.45 70,000.00 28,549.55 59.2 10-60-220 FICA TAX 1,582.28 19,206.92 25,245.00 6,038.08 76.1 10-60-230 RETIREMENT 886.00 9,754.82 13,200.00 3,445.18 73.9 10-60-250 UNEMPLOYMENTTAX 44.31 540.97 990.00 449.03 54.6 10-60-260 WORKERS COMP CLAIMS .00 106.07 .00 ( 106.07) .0 10-60-280 TRAINING PROGRAMS 16.99 626.31 2,000.00 1,373.69 31.3 10-60-290 TRAVEL, MEALS AND LODGING .00 240.39 2,000.00 1,759.61 12.0 10-60-295 MEALS AND ENTERTAINMENT .00 301.86 1,000.00 698.14 30.2 10-60-330 ENGINEERING FEES 240.00 7,916.75 15,000.00 7,083.25 52.8 10-60-370 OTHER PROFESSIONAL SERVICES 137.00 947.82 2,500.00 1,552.18 37.9 10-60-475 CONTRACT SNOW REMOVAL .00 400,00 .00 ( 400.00) .0 10-60-480 EQUIPMENT RENTAL .00 500.00 5,000.00 4,500.00 10.0 10-60-490 PROFESSIONAL MEMBERSHIPS .00 45.00 500.00 455.00 9.0 10-60-500 OPERATING SUPPLIES 7,885.35 36,065.54 65,000.00 28,934.46 55.5 10-60-506 PLANTS/PLANTER SUPPLIES .00 12,077.24 10,000.00 ( 2,077.24) 120.8 10-60-510 EQUIPMENT PURCHASE AND REPAIR 5,627.84 28,318.18 30,000.00 1,681.82 94.4 10-60-560 UTILITIES -TELEPHONE 222.08 1,695.83 3,000.00 1,304.17 56.5 10-60-561 UTILITIES - NATURAL GAS 1,069.48 4,385.99 7,500.00 3,114.01 58.5 10-60-562 UTILITIES - ELECTRICITY 191.47 1,663.82 3,500.00 1,836.18 47.5 10-60-569 UTILITIES - TRASH REMOVAL 55.48 770.94 2,000.00 1,229.06 38.6 10-60-670 PROP MGMT - 125 FRASER AVE 35.95 480.52 5,500.00 5,019.48 8.7 10-60-673 PROP MGMT - FRASER RIVER TRAIL 189.21 2,391.31 2,500.00 108.69 95.7 10-60-674 PROP MGMT - HWY 40 PEDESTRIAN .00 9,275.00 .00 ( 9,275.00) .0 10-60-676 PROP MGMT - OLD SCHLHOUSE PK .00 214.06 500.00 285.94 42.8 10-60-679 PROP MGMT - SCHOOL BUS GARAGE 606.28 3,565.55 8,000.00 4,434.45 44.6 10-60-681 PROP MGMT - COZENS RANCH PARK 195.00 2,297.19 5,000.00 2,702.81 45.9 10-60-682 PROP MGMT-AMTRAK STATION 6.99 77.39 1,500.00 1,422.61 5.2 10-60-683 PROP MGMT - PTARMIGAN OS .00 672.50 500.00 ( 172.50) 134.5 10-60-684 PROP MGMT - FRODO .00 62.50 2,500.00 2,437.50 2.5 10-60-690 MISCELLANEOUS EXPENSE 2,675.70 2,915.55 5,000.00 2,084.45 58.3 10-60-725 STREET IMPROVEMENTS 243.81 73,761.43 50,000.00 ( 23,761.43) 147.5 TOTAL PUBLIC WORKS 44,060.54 533,067.54 669,435.00 136,367.46 79.6 WALK THROUGH HISTORY PARK 10-65-560 UTILITIES -TELEPHONE 40.10 517.63 1,000.00 482.37 51.8 10-65-670 PROP MGMT - 120 ZEREX .00 .00 500.00 500.00 .0 TOTAL WALK THROUGH HISTORY PARK 40.10 517.63 1,500.00 982.37 34.5 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 6 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 GENERALFUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT TRANSFERS 10-90-920 TRANSFER TO CERF - POLICE DEPT .00 30,000.00 30,000.00 .00 100.0 10-90-930 TRANSFER TO CERF - PUBLICWORKS .00 50,000.00 50,000.00 .00 100.0 10-90-935 TRANSFER TO CAF .00 50,000.00 50,000.00 .00 100.0 10-90-940 TRANSFER TO DEBT SERVICE FUND .00 244,285.00 244,285.00 .00 100.0 10-90-950 TRANSFER TO WATER FUND .00 23,000.00 23,000.00 .00 100.0 10-90-960 TRANSFER TO FREP .00 .00 40,000.00 40,000.00 .0 TOTAL TRANSFERS .00 397,285.00 437,285.00 40,000.00 90.9 FISCAL AGENT 10-95-110 SALARIES ( 40.00) 6,209.54 .00 ( 6,209.54) 0 10-95-210 HEALTH INSURANCE ( 2,144.70) .00 .00 .00 .0 10-95-220 FICA TAX ( 5.78) 462.75 .00 ( 462.75) .0 10-95-230 RETIREMENT ( 1.60) 248.38 .00 ( 248.38) .0 10-95-250 UNEMPLOYMENT TAX ( .08) 12.42 .00 ( 12.42) .0 TOTAL FISCAL AGENT ( 2,192.16) 6,933.09 .00 ( 6,933.09) .0 TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES 122,381.39 2,037,817.00 2,398,746.00 360,929.00 85.0 ( 265,803.13) 1,946,831.38 1,728,600.00 ( 218,231.38) 112.6 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 7 TOWN OF FRASER BALANCE SHEET DECEMBER 31, 2010 CONSERVATION TRUST FUND ASSETS 20-10100 CASH -COMBINED FUND 48,477.36 TOTAL ASSETS 48,477.36 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES - YTD 48,477.36 BALANCE - CURRENT DATE 48,477.36 TOTAL FUND EQUITY 48,477.36 TOTAL LIABILITIES AND EQUITY 48,477.36 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 8 REVENUE 20-30-100 CONS TRUST (LOTTERY) PROCEEDS 20-30-800 INTEREST EARNINGS 20-30-999 CARRYOVER BALANCE TOTALREVENUE TOTAL FUND REVENUE TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 CONSERVATION TRUST FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT 1,041.58 4,786.25 5,700.00 913.75 84.0 7.52 98.15 50.00 ( 48.15) 196.3 .00 43,592.96 43,725.00 132.04 99.7 1,049.10 48,477.36 49,475.00 997.64 98.0 1,049.10 48,477.36 49,475.00 997.64 98.0 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 9 EXPENDITURES 20-40-910 TRANSFER TO GENERAL FUND TOTAL EXPENDITURES TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 CONSERVATION TRUST FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 40,000.00 40,000.00 .0 .00 .00 40,000.00 40,000.00 .0 .00 .00 40,000.00 40,000.00 .0 1,049.10 48,477.36 9,475.00 ( 39,002.36) 511.6 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 10 TOWN OF FRASER BALANCE SHEET DECEMBER 31. 2010 CAPITAL EQUIP REPLACEMENT FUND ASSETS 30-10100 CASH -COMBINED FUND TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES - YTD 292,407.47 BALANCE - CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 292,407.47 292,407.47 292,407.47 292,407.47 292,407.47 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 11 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 CAPITAL EQUIP REPLACEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT REVENUE 30-30-100 HWY USE TAX PROCEEDS 3,931.94 41,825.10 29,290.00 ( 12,535.10) 142.8 30-30-800 INTEREST EARNINGS 46.22 458.72 1,000.00 541.28 45.9 30-30-900 TRANSFER FROM G/F - POLICEDEPT .00 30,000.00 30,000.00 .00 100.0 30-30-910 TRANSFER FROM G/F - PUBLICWORK .00 50,000.00 50,000.00 .00 100.0 30-30-920 TRANSFER FROM UTILITY FUNDS .00 20,000.00 20,000.00 .00 100.0 30-30-999 CARRYOVER BALANCE .00 190,587.96 188,841.00 ( 1,746.96) 100.9 TOTAL REVENUE 3,978.16 332,871.78 319,131.00 ( 13,740.78) 104.3 TOTAL FUND REVENUE 3,978.16 332,871.78 319,131.00 ( 13,740.78) 104.3 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 12 EXPENDITURES 30-40-745 PUBLIC SAFETY FLEET PURCHASE 30-40-750 REGULAR FLEET PURCHASE TOTAL EXPENDITURES TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 CAPITAL EQUIP REPLACEMENT FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 34,527.31 35,000.00 472.69 98.7 .00 5,937.00 60,000.00 54,063.00 9.9 .00 40,464.31 95,000.00 54,535.69 42.6 .00 40,464.31 95,000.00 54,535.69 42.6 3,978.16 292,407.47 224,131.00 ( 68,276.47) 130.5 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 13 TOWN OF FRASER BALANCE SHEET DECEMBER 31. 2010 CAPITAL ASSET FUND ASSETS 32-10100 CASH -COMBINED FUND 150,586.08 TOTAL ASSETS 150,586.08 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES - YTD 150,586.08 BALANCE - CURRENT DATE 150,586.08 TOTAL FUND EQUITY 150,586.08 TOTAL LIABILITIES AND EQUITY 150,586.08 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 14 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 CAPITAL ASSET FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT CAPITAL ASSET REVENUE 32-30-800 INTEREST EARNINGS 23.65 228.80 350.00 121.20 65.4 32-30-910 TRANSFER IN FROM GENERAL FUND .00 50,000.00 50,000.00 .00 100.0 32-30-999 CARRYOVER FUND BALANCE .00 100,357.28 100,389.00 31.72 100.0 TOTAL CAPITAL ASSET REVENUE 23.65 150,586.08 150,739.00 152.92 99.9 TOTAL FUND REVENUE NET REVENUE OVER EXPENDITURES 23.65 150,586.08 150,739.00 152.92 99.9 23.65 150,586.08 150,739.00 152.92 99.9 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 15 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 FREPFUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT INTERGOVERNMENTAL -REVENUE 35-30-100 GRANTS AND AWARDS 35-30-910 TRANSFER IN FROM GENERAL FUND TOTAL INTERGOVERNMENTAL -REVENUE TOTAL FUND REVENUE .00 .00 120, 000.00 .00 .00 40,000.00 120, 000.00 .0 40,000.00 .0 .00 .00 160, 000.00 160, 000.00 .0 .00 .00 160, 000.00 160, 000.00 .0 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 16 TOWN OF FRASER - EXPENSES 35-50-450 LIONS FISH PONDS IMPROVEMENTS TOTAL TOWN OF FRASER - EXPENSES TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 FREP FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 160, 000.00 160, 000.00 .0 .00 .00 160, 000.00 160, 000.00 .0 .00 .00 160, 000.00 160, 000.00 .0 .00 .00 .00 .00 .0 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 17 TOWN OF FRASER BALANCE SHEET DECEMBER 31, 2010 DEBT SERVICE FUND ASSETS 40-10100 CASH -COMBINED FUND 679,153.79 40-10290 CASH WITH TREASURER 204.21 40-11100 PROPERTY TAXES RECEIVABLE 80,000.00 TOTAL ASSETS 759,358.00 LIABILITIES AND EQUITY LIABILITIES 40-22210 DEFERRED PROPERTY TAXES 80,000.00 TOTAL LIABILITIES 80,000.00 FUND EQUITY 40-27000 RESFUND BAL-1 YEARS PAYMENT 300,000.00 40-27100 RESTRICTED FUND BALANCE 379,358.00 TOTAL FUND EQUITY 679,358.00 TOTAL LIABILITIES AND EQUITY 759,358.00 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 18 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 DEBT SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 19 REVENUE 40-30-100 PROPERTYTAX 1,209.07 79,849.02 80,000.00 150.98 99.8 40-30-200 SPECIFIC OWNERSHIP TAX 628.77 3,002.64 4,000.00 997.36 75.1 40-30-800 INTEREST EARNINGS 108.56 1,289.92 3,500.00 2,210.08 36.9 40-30-910 TRANSFER IN FROM GENERAL FUND .00 244,285.00 244,285.00 .00 100.0 TOTAL REVENUE 1,946.40 328,426.58 331,785.00 3,358.42 99.0 TOTAL FUND REVENUE 1,946.40 328,426.58 331,785.00 3,358.42 99.0 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 19 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 DEBT SERVICE FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT 40-40-385 TREASURER'S FEES GO BOND 24.18 1,597.32 1,800.00 202.68 88.7 40-40-810 BOND PRINCIPAL - 02 S&U ISSUE .00 25,000.00 25,000.00 .00 100.0 40-40-811 BOND PRINCIPAL - 98 GO ISSUE .00 35,000.00 35,000.00 .00 100.0 40-40-812 BOND PRINCIPAL - 98 S&U ISSUE .00 130,000.00 130,000.00 .00 100.0 40-40-820 BOND INTEREST - 02 S&U ISSUE .00 11,800.00 11,800.00 .00 100.0 40-40-821 BOND INTEREST - 98 GO ISSUE .00 17,641.26 17,642.00 .74 100.0 40-40-822 BOND INTEREST - 98 S&U ISSUE .00 77,485.00 77,485.00 .00 100.0 40-40-850 BOND AGENT FEES .00 1,342.00 3,000.00 1,658.00 44.7 40-40-910 TRANSFER TO DSF RESERVES 28,561.00 28,561.00 30,058.00 1,497.00 95.0 TOTAL EXPENDITURES 28,585.18 328,426.58 331,785.00 3,358.42 99.0 TOTAL FUND EXPENDITURES 28,585.18 328,426.58 331,785.00 3,358.42 99.0 NET REVENUE OVER EXPENDITURES ( 26,638.78) .00 .00 .00 .0 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 20 U&I-A : 50-10100 CASH - COMBINED FUND 50-11500 A/R CUSTOMER SERVICE CHARGES 50-11540 A/R - AUDIT 50-11600 A/R FOX RUN -GRAND CO HOUSING 50-16100 LAND 50-16200 BUILDINGS 50-16203 WELLS SYSTEM 50-16212 WATER DISTRIBUTION/STORAGE 50-16213 WELLS 50-16400 EQUIPMENT 50-16500 WATER RIGHTS 50-17900 ACCUMULATED DEPRECIATION TOTALASSETS LIABILITIES AND EQUITY LIABILITIES 50-20820 DUE TO WASTEWATER FUND 50-21100 ACCRUED PTO AND BENEFITS 50-22910 ROAD CUT SURITY FEES 50-22920 BULK WATER SECURITY DEP Ifo "aIn 1111111L K FUND EQUITY 50-27000 RESFUND BAL - O & M UNAPPROPRIATED FUND BALANCE: 50-29800 RETAINED EARNINGS REVENUE OVER EXPENDITURES - YTD BALANCE - CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY TOWN OF FRASER BALANCE SHEET DECEMBER 31, 2010 WATER FUND 315,680.20 157,047.29 38,344.00 42,400.00 100, 000.00 2, 915, 858.49 768,371.74 8,699,733.82 1,063,119.43 56,470.02 19,775.86 11, 836,128.18 1,317.21 10, 876.38 22,439.50 3,500.00 38,133.09 100,000.00 11, 334, 339.85 363,655.24 11, 697, 995.09 11,797,995.09 11, 836,128.18 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:09PM PAGE: 21 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT LICENSES & PERMITS 50-32-100 EXCAVATION PERMIT FEES TOTAL LICENSES & PERMITS CHARGES FOR SERVICES 50-34-100 CUSTOMER SERVICE CHARGES 50-34-150 PENALTIES & INTEREST 50-34-200 PLANT INVESTMENT FEES 50-34-300 WATER METER SALES 3,574.07) TOTAL CHARGES FOR SERVICES .00 MISCELLANEOUS REVENUE 8,000.00 50-36-100 INTEREST EARNINGS 50-36-900 MISCELLANEOUS REVENUE TOTAL MISCELLANEOUS REVENUE OTHER SOURCES & TRANSFERS 50-39-200 GRANTS AND AID FROM AGENCIES 50-39-910 TRANSFER IN FROM GENERAL FUND 50-39-999 CARRYOVER BALANCE TOTAL OTHER SOURCES & TRANSFERS TOTAL FUND REVENUE .00 750.00 200.00 ( 550.00) 375.0 .00 750.00 200.00 ( 550.00) 375.0 150,684.14 602,543.70 600,000.00 ( 2,543.70) 100.4 570.26 4,574.07 1,000.00 ( 3,574.07) 457.4 .00 .00 8,000.00 8,000.00 .0 .00 .00 1,000.00 1,000.00 .0 151,254.40 607,117.77 610,000.00 2,882.23 99.5 64.49 125.00 646.42 3,125.84 2,000.00 5,000.00 1,353.58 1,874.16 32.3 62.5 189.49 3,772.26 7,000.00 3,227.74 53.9 .00 490,669.85 540,000.00 49,330.15 90.9 .00 23,000.00 23,000.00 .00 100.0 .00 282,268.00 213,717.00 ( 68,551.00) 132.1 .00 795,937.85 776,717.00 ( 19,220.85) 102.5 151,443.89 1,407,577.88 1,393,917.00 ( 13,660.88) 101.0 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:10PM PAGE: 22 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT EXPENDITURES 50-40-110 SALARIES 17,902.53 193,725.42 190,000.00 ( 3,725.42) 102.0 50-40-210 HEALTH INSURANCE .00 30,966.03 40,000.00 9,033.97 77.4 50-40-220 FICA TAX 1,268.70 13,546.93 14,535.00 988.07 93.2 50-40-230 RETIREMENT 694.87 7,630.22 7,600.00 ( 30.22) 100.4 50-40-250 UNEMPLOYMENT TAX 35.18 385.08 570.00 184.92 67.6 50-40-280 TRAINING PROGRAMS 295.25 1,505.25 3,000.00 1,494.75 50.2 50-40-290 TRAVEL, MEALS AND LODGING 429.52 1,084.50 4,000.00 2,915.50 27.1 50-40-295 MEALS AND ENTERTAINMENT .00 286.70 2,000.00 1,713.30 14.3 50-40-310 LEGAL FEES 4,486.36 27,655.46 50,000.00 22,344.54 55.3 50-40-330 ENGINEERING FEES .00 12,210.20 40,000.00 27,789.80 30.5 50-40-360 COMPUTERS -NETWORKS AND SUPPORT .00 4,140.00 7,000.00 2,860.00 59.1 50-40-370 OTHER PROFESSIONAL SERVICES 904.03 2,022.16 15,000.00 12,977.84 13.5 50-40-430 INSURANCE .00 16,259.50 25,000.00 8,740.50 65.0 50-40-440 ADVERTISING .00 .00 500.00 500.00 .0 50-40-460 SYSTEM REPAIR AND MAINT - PROD 98.00 21,052.39 30,000.00 8,947.61 70.2 50-40-465 SYSTEM REPAIR AND MAINT - DIST 730.00 21,579.21 30,000.00 8,420.79 71.9 50-40-490 PROFESSIONAL MEMBERSHIPS .00 7,307.50 8,000.00 692.50 91.3 50-40-500 OPERATING SUPPLIES -PRODUCTION 2,539.73 13,157.60 30,000.00 16,842.40 43.9 50-40-505 OPERATING SUPPLIES-DISTRIB 2,692.97 8,015.20 40,000.00 31,984.80 20.0 50-40-510 EQUIPMENT PURCHASE AND REPAIR 667.06 667.06 5,000.00 4,332.94 13.3 50-40-520 TESTING .00 3,766.00 7,000.00 3,234.00 53.8 50-40-550 POSTAGE & BILLING SUPPLIES 5.10 1,247.35 3,000.00 1,752.65 41.6 50-40-560 UTILITIES - TELEPHONE 264.64 3,598.72 6,000.00 2,401.28 60.0 50-40-562 UTILITIES - ELECTRICITY 2,894.45 34,982.16 45,000.00 10,017.84 77.7 50-40-670 PROP MGMT - FRASER WTP .00 .00 6,000.00 6,000.00 .0 50-40-680 PROP MGMT - MARYVALE WTP .00 420.04 6,000.00 5,579.96 7.0 50-40-690 MISCELLANEOUS EXPENSE 191.71 480.66 1,000.00 519.34 48.1 50-40-695 BAD DEBT WRITE OFF .00 .00 10,000.00 10,000.00 .0 50-40-715 WATER RIGHTS - DIVERSION & DEV .00 12,973.47 35,000.00 22,026.53 37.1 50-40-730 CAPITAL PROJECTS .00 491,460.58 570,000.00 78,539.42 86.2 50-40-760 PIF - CAPITAL PROJECTS .00 1,797.25 .00 ( 1,797.25) .0 50-40-930 TRANSFER TO CERF .00 10,000.00 10,000.00 .00 100.0 50-40-970 TRANSFER TO O&M RESERVES 100,000.00 100,000.00 100,000.00 .00 100.0 TOTAL EXPENDITURES 136,100.10 1,043,922.64 1,341,205.00 297,282.36 77.8 TOTAL FUND EXPENDITURES 136,100.10 1,043,922.64 1,341,205.00 297,282.36 77.8 NET REVENUE OVER EXPENDITURES 15,343.79 363,655.24 52,712.00 ( 310,943.24) 689.9 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:10PM PAGE: 23 ASSETS 55-10100 CA -COMBINED FUND 55-10290 CASH WITH TREASURER 55-11500 A/R CUSTOMER SERVICE CHARGES 55-11550 A/R- BILLINGS 55-11900 MISCELLANEOUS RECEIVABLES 55-13010 DUE FROM GENERAL FUND 55-13050 DUE FROM WATER FUND 55-13090 DUE FROM JFOC 55-16100 LAND 55-16200 SEWER TREATMENT PLANT 55-16210 METER BUILDING & IMPROVEMENTS 55-16220 SEWER COLLECTION SYSTEM 55-16250 CONSOLIDATED COLLECTION SYSTEM 55-16400 EQUIPMENT 55-17900 ACCUMULATED DEPRECIATION 55-17905 ACCUM DEPR - PLANT/JFOC 55-17910 ACCUM DEPR - SEWER COLLECT-FSD 55-17915 ACCUM DEPR-EQUIPMENT TOTAL ASSETS LIABILITIES AND EQUITY LIABILITIES 55-20210 ACCRUED A/P -AUDIT 55-20810 DUE TO GENERAL FUND TOTAL LIABILITIES FUND EQUITY UNAPPROPRIATED FUND BALANCE: 55-29800 RETAINED EARNINGS REVENUE OVER EXPENDITURES - YTD BALANCE - CURRENT DATE TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY DR ADMINISTRATION USE ONLY TOWN OF FRASER BALANCE SHEET DECEMBER 31, 2010 WASTEWATER FUND 11,301,450.89 2,189,417.79 2, 073, 865.67 202.09 158,435.51 7,105.50 1,660,83 6,034.00 1,317.21 4,201.44 144, 320.40 3,185, 789.16 8,056,39 10, 032,670, 80 279,069,00 71,492.50 { 474,498.72} { 31,394.44} { 1,901,999.351 { 67,691.81} ---------- 3,767.50 3,767.50 4,000.00 13,490,868.68 100 % OF THE FISCAL YEAR HAS ELAPSED 13,498,636.18 7,767.50 13,490,868.68 13,498,636.18 01/31/2011 06:10pM PAGE: 24 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 WASTEWATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT CHARGES FOR SERVICES 55-34-100 CUSTOMER SERVICE CHARGES 152,839.38 611,168.37 615,542.00 4,373.63 99.3 55-34-150 PENALTIES & INTEREST 65.56 2,277.92 1,000.00 ( 1,277.92) 227.8 55-34-200 PLANT INVESTMENT FEES .00 2,700.00 7,500.00 4,800.00 36.0 55-34-999 CONTRIBUTED ASSETS .00 ( 53,572.01) .00 53,572.01 .0 TOTAL CHARGES FOR SERVICES 152,904.94 562,574.28 624,042.00 61,467.72 90.2 MISCELLANEOUS REVENUE 55-36-100 INTEREST EARNINGS 338.57 4,314.92 7,500.00 3,185.08 57.5 55-36-500 JFOC MANAGEMENT FEE 7,105.50 28,422.00 28,420.00 ( 2.00) 100.0 55-36-900 MISCELLANEOUS REVENUE .00 75.00 1,500.00 1,425.00 5.0 TOTAL MISCELLANEOUS REVENUE 7,444.07 32,811.92 37,420.00 4,608.08 87.7 OTHER SOURCES & TRANSFERS 55-39-999 CARRYOVER BALANCE .00 2,096,540.00 1,939,597.00 ( 156,943.00) 108.1 TOTAL OTHER SOURCES & TRANSFERS .00 2,096,540.00 1,939,597.00 ( 156,943.00) 108.1 TOTAL FUND REVENUE 160,349.01 2,691,926.20 2,601,059.00 ( 90,867.20) 103.5 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:10PM PAGE: 25 TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 WASTEWATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT EXPENDITURES 55-40-110 SALARIES 17,378.39 161,520.05 170,000.00 8,479.95 95.0 55-40-210 HEALTH INSURANCE .00 22,194.24 27,000.00 4,805.76 82.2 55-40-220 FICA TAX 1,263.82 11,520.37 13,005.00 1,484.63 88.6 55-40-230 RETIREMENT 669.56 6,285.92 6,800.00 514.08 92.4 55-40-250 UNEMPLOYMENT TAX 34.15 320.70 510.00 189.30 62.9 55-40-280 TRAINING PROGRAMS .00 .00 3,000.00 3,000.00 .0 55-40-290 TRAVEL, MEALS AND LODGING .00 32.19 3,000.00 2,967.81 1.1 55-40-295 MEALS AND ENTERTAINMENT .00 124.51 2,000.00 1,875.49 6.2 55-40-310 LEGAL FEES .00 2,720.00 25,000.00 22,280.00 10.9 55-40-330 ENGINEERING FEES .00 5,679.86 20,000.00 14,320.14 28.4 55-40-360 COMPUTERS -NETWORKS AND SUPPORT .00 2,344.00 5,000.00 2,656.00 46.9 55-40-370 OTHER PROFESSIONAL SERVICES 4.02 5,802.59 10,000.00 4,197.41 58.0 55-40-410 BANK CHARGES .00 .00 100.00 100.00 .0 55-40-430 INSURANCE .00 5,118.00 5,000.00 ( 118.00) 102.4 55-40-440 ADVERTISING .00 .00 1,000.00 1,000.00 .0 55-40-460 SYSTEM REPAIR AND MAINT-COLLEC .00 1,747.17 16,500.00 14,752.83 10.6 55-40-490 PROFESSIONAL MEMBERSHIPS .00 4,927.50 6,100.00 1,172.50 80.8 55-40-500 OPERATING SUPPLIES -COLLECTIONS .00 148.02 5,000.00 4,851.98 3.0 55-40-510 EQUIPMENT PURCHASE AND REPAIR .00 213.46 5,500.00 5,286.54 3.9 55-40-520 TESTING 25.00 275.00 .00 ( 275.00) .0 55-40-550 POSTAGE & BILLING SUPPLIES .00 1,248.70 3,000.00 1,751.30 41.6 55-40-560 UTILITIES -TELEPHONE 22.02 177.83 1,500.00 1,322.17 11.9 55-40-650 WW TREATMENT CHARGES/JFOC 22,004.74 136,482.62 321,000.00 184,517.38 42.5 55-40-660 JFOC CAPREPL RESERVE .00 122,652.00 122,652.00 .00 100.0 55-40-690 MISCELLANEOUS EXPENSE 377.00 973.68 5,000.00 4,026.32 19.5 55-40-695 BAD DEBT WRITE OFF .00 .00 10,000.00 10,000.00 .0 55-40-730 CAPITAL PROJECTS .00 .00 100,000.00 100,000.00 .0 55-40-930 TRANSFER TO CERF .00 10,000.00 10,000.00 .00 100.0 TOTAL EXPENDITURES 41,778.70 502,508.41 897,667.00 395,158.59 56.0 TOTAL FUND EXPENDITURES 41,778.70 502,508.41 897,667.00 395,158.59 56.0 NET REVENUE OVER EXPENDITURES 118,570.31 2,189,417.79 1,703,392.00 ( 486,025.79) 128.5 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:10PM PAGE: 26 TOWN OF FRASER BALANCE SHEET DECEMBER 31. 2010 PETERSEN TRUST ASSETS 70-10100 CASH -COMBINED FUND 17,752.06 TOTAL ASSETS 17,752.06 LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES - YTD 17,752.06 BALANCE - CURRENT DATE 17,752.06 TOTAL FUND EQUITY 17,752.06 TOTAL LIABILITIES AND EQUITY 17.752.06 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:10PM PAGE: 27 TOWN OF FRASER REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 PETERSEN TRUST PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT REVENUE 70-30-800 INTEREST EARNINGS 3.22 43.31 50.00 6.69 86.6 70-30-910 TRANSFER IN FROM GENERAL FUND .00 .00 17,735.00 17,735.00 .0 70-30-999 CARRYOVER BALANCE .00 17,708.75 .00 ( 17,708.75) .0 TOTAL REVENUE 3.22 17,752.06 17,785.00 32.94 99.8 TOTAL FUND REVENUE 3.22 17,752.06 17,785.00 32.94 99.8 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:10PM PAGE: 28 EXPENDITURES 70-40-670 PETERSEN TRUST EXP - TRAIL TOTAL EXPENDITURES TOTAL FUND EXPENDITURES NET REVENUE OVER EXPENDITURES TOWN OF FRASER EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 PETERSEN TRUST PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT .00 .00 17, 785.00 17, 785.00 .0 .00 .00 17, 785.00 17, 785.00 .0 .00 .00 17, 785.00 17, 785.00 .0 3.22 17,752.06 .00 ( 17,752.06) .0 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:10PM PAGE: 29 TOWN OF FRASER BALANCE SHEET DECEMBER 31. 2010 GENERAL FIXED ASSETS TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 91-29800 INVESTMENT IN FIXED ASSETS 4,088,205.74 BALANCE - CURRENT DATE 4,088,206.74 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 4, 088, 206.74 4,088,206.74 4,088,206.74 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:10PM PAGE: 30 ASSETS 91-16100 LAND 730,630.35 91-16200 ADMINISTRATION BUILDING 208,379.39 91-16203 MAINTENANCE BUILDING 57,722.51 91-16208 HOUSE - 400 DOC SUSIE AVE 54,839.27 91-16209 VISITOR CENTER 183,895.00 91-16211 BUSBARN & 105 FRASER AVE HOUSE 100,000.00 91-16250 CHURCH 267,000.00 91-16306 PARKS 367,800.08 91-16311 STREET IMPROVEMENTS 3,439,840.00 91-16312 HIGHWAY 40 PATH 8,872.00 91-16490 EQUIPMENT - OTHER 872,015.00 91-16500 OFFICE EQUIPMENT 57,261.75 91-17900 ACCUMULATED DEPRECIATION ( 2,260,048.61) TOTALASSETS LIABILITIES AND EQUITY FUND EQUITY UNAPPROPRIATED FUND BALANCE: 91-29800 INVESTMENT IN FIXED ASSETS 4,088,205.74 BALANCE - CURRENT DATE 4,088,206.74 TOTAL FUND EQUITY TOTAL LIABILITIES AND EQUITY 4, 088, 206.74 4,088,206.74 4,088,206.74 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:10PM PAGE: 30 TOWN OF FRASER BALANCE SHEET DECEMBER 31, 2010 GENERAL LONG-TERM DEBT 3,131,161.31 360,000.00 2, 035, 000.00 475, 000.00 15,677.17 245,484.14 3,131,161.31 3,131,161.31 3,131,161.31 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:1013M PAGE: 31 ASSETS 95-18100 AMOUNT TO BE PROVIDED TOTALASSETS LIABILITIES AND EQUITY LIABILITIES 95-25050 2002 SERIAL BONDS 95-25060 1998 REVENUE REFUNDING BONDS 95-25070 1998 GENERAL OBLIGATION BONDS 95-25200 ACCRUED COMPENSATED ABSENCES 95-25500 CAPITAL LEASES KOMATSU LOADER TOTAL LIABILITIES TOTAL LIABILITIES AND EQUITY TOWN OF FRASER BALANCE SHEET DECEMBER 31, 2010 GENERAL LONG-TERM DEBT 3,131,161.31 360,000.00 2, 035, 000.00 475, 000.00 15,677.17 245,484.14 3,131,161.31 3,131,161.31 3,131,161.31 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 01/31/2011 06:1013M PAGE: 31 TOF - JOINT FACILITIES FUND BALANCE SHEET DECEMBER 31. 2010 JOINT FACILITIES FUND ASSETS 40-10210 JFOC CHECKING -0318047507 103,301.19 40-10215 MONEY MARKET - O&M RESERVE 52,395.22 40-10220 COLOTRUST 8006 -CAP REPLACEMENT 378,148.68 40-10410 MONEY MARKET- CAP REPLACEMENT 50,855.55 40-10420 CDARS 1010072448 - CAP REPL 922,224.15 40-10430 CDARS 1011238323 - CAP REPL 928,530.47 40-11550 A/R - WPR 16,956.69 40-11560 A/R - GC#1 26,033.46 40-11570 A/R - TOF 15,487.80 40-11580 A/R WP (NUTRIENTS STUDY) 73.50 40-11590 A/R GRANBY (NUTRIENTS STUDY) 73.50 TOTAL ASSETS 2,494,080.21 LIABILITIES AND EQUITY I IARII ITIGC 40-20910 JFOC CAP REPLACEMENT RESERVE 2,272,152.11 40-20920 JFOC O&M RESERVE 209,886.27 TOTAL LIABILITIES 2,482,038.38 FUND EQUITY UNAPPROPRIATED FUND BALANCE: REVENUE OVER EXPENDITURES - YTD 12,041.83 BALANCE - CURRENT DATE 12,041.83 TOTAL FUND EQUITY 12,041.83 TOTAL LIABILITIES AND EQUITY 2,494,080.21 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/02/2011 01:47PM PAGE: 1 TOF - JOINT FACILITIES FUND REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31, 2010 JOINT FACILITIES FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT REVENUE 40-30-100 INTEREST - O&M ACCOUNTS 40-30-200 O&M REIMBURSEMENT- WPR 40-30-205 CAPITAL REIMBURSEMENT - WPR 40-30-210 O&M REIMBURSEMENT - GC#1 40-30-215 CAPITAL REIMBURSEMENT - GC#1 40-30-220 O&M REIMBURSEMENT - TOF 40-30-225 CAPITAL REIMBURSEMENT -TOF 40-30-230 STUDY REIMBURSEMENT- WP 40-30-235 STUDY REIMBURSEMENT - GRANBY 40-30-800 INTEREST - CAP RES ACCOUNTS 40-30-900 MISCELLANEOUS REVENUE 40-30-999 CARRYOVER BALANCE 25.8 TOTALREVENUE TOTAL FUND REVENUE 63.81 1,343.06 500.00 ( 843.061) 268.6 13,944.76 139,087.00 240,239.00 101,152.00 57.9 3,011.93 24,877.05 96,493.00 71,615.95 25.8 22,171.85 221,536.38 377,684.00 156,147.62 58.7 3,861.61 31,894.97 123,714.00 91,819.03 25.8 11,903.54 118,954.01 206,677.00 87,722.99 57.6 3,551.98 29,337.52 113,794.00 84,456.48 25.8 73.50 73.50 .00 ( 73.50) .0 73.50 73.50 .00 ( 73.50) .0 1,901.69 29,355.46 9,000.00 ( 20,355.46) 326.2 32.28 2,920.89 .00 ( 2,920.89) .0 .00 .00 228,967.00 228,967.00 .0 60,590.45 599,453.34 1,397,068.00 797,614.66 42.9 60, 590.45 599,453.34 1,397,068.00 797,614.66 42.9 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/02/2011 01:47PM PAGE: 2 TOF - JOINT FACILITIES FUND EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING DECEMBER 31. 2010 JOINT FACILITIES FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT PLANT EXPENDITURES 40-85-110 SALARIES 18,668.62 157,124.50 160,000.00 2,875.50 98.2 40-85-210 HEALTH INSURANCE 2,144.70 24,969.94 38,590.00 13,620.06 64.7 40-85-220 FICA TAX 1,394.04 11,773.25 12,240.00 466.75 96.2 40-85-230 RETIREMENT 746.74 5,606.75 6,410.00 803.25 87 5 40-85-250 UNEMPLOYMENTTAX 37.34 314.27 2,760.00 2,445.73 11.4 40-85-280 TRAINING PROGRAMS 120.00 615.00 4,200.00 3,585.00 14.6 40-85-290 TRAVEL - MEALS AND LODGING 20.00 624.33 .00 ( 624.33) .0 40-85-295 MEALS - LOCAL BUSINESS .00 28.72 .00 ( 28.72) .0 40-85-310 LEGAL FEES 745.81 4,135.81 12,000.00 7,864.19 34.5 40-85-320 AUDIT FEE .00 3,750.00 7,500.00 3,750.00 50.0 40-85-330 ENGINEERING FEES .00 1,613.25 30,000.00 28,386.75 5.4 40-85-350 SLUDGE REMOVAL 1,568.39 34,368.73 50,000.00 15,631.27 68.7 40-85-370 PROFESSIONAL SERVICES 357.50 5,552.02 36,500.00 30,947.98 15.2 40-85-375 REIMBURSABLE PROF SERVICES 147.00 147.00 .00 ( 147.00) .0 40-85-410 BANK CHARGES .00 31.00 100.00 69.00 31.0 40-85-430 INSURANCE - PLANT .00 10,319.22 25,000.00 14,680.78 41.3 40-85-460 PLANT MAINTENANCE AND REPAIR 1,438.55 26,735.11 40,000.00 13,264.89 66.8 40-85-475 GROUNDS MAINTENANCE .00 1,664.73 2,000.00 335.27 83.2 40-85-480 EQUIPMENT RENTAL .00 .00 500.00 500.00 .0 40-85-490 PROFESSIONAL MEMBERSHIPS .00 72.00 .00 ( 72.00) .0 40-85-500 OPERATING SUPPLIES 1,218.98 5,101.60 17,500.00 12,398.40 29.2 40-85-506 OPERATING SUPPLIES -CHEMICALS 7,371.22 44,537.09 84,000.00 39,462.91 53.0 40-85-510 EQUIPMENT PURCHASE AND REPAIR 719.05 6,871.89 80,000.00 73,128.11 8.6 40-85-520 TESTING 2,056.50 29,434.65 37,000.00 7,565.35 79.6 40-85-525 PERMITS 320.80 13,048.48 25,000.00 11,951.52 52.2 40-85-560 UTILITIES -TELEPHONE 237.99 3,233.28 4,500.00 1,266.72 71.9 40-85-562 UTILITIES - ELECTRICITY 6,953.89 76,093.61 120,000.00 43,906.39 63.4 40-85-565 UTILITIES - NATURAL GAS 413.11 4,752.40 9,000.00 4,247.60 52.8 40-85-567 UTILITIES - PLANT GENERATOR 267.08 1,110.70 4,500.00 3,389.30 24.7 40-85-569 UTILITIES - TRASH REMOVAL 139.31 1,671.72 5,000.00 3,328.28 33.4 40-85-650 VEHICLE EXPENSES 883.71 3,778.29 7,500.00 3,721.71 50.4 40-85-690 MISCELLANEOUS EXPENSE 430.00 565.00 1,300.00 735.00 43.5 40-85-730 CAPITAL PROJECTS 10,425.52 60,262.33 334,000.00 273,737.67 18.0 40-85-740 CAPITAL PURCHASES .00 25,559.76 .00 ( 25,559.76) .0 40-85-750 CONTINGENCY .00 .00 10,000.00 10,000.00 .0 40-85-930 CAPITAL RESERVE PROJECTS 296.35 21,945.08 20,000.00 ( 1,945.08) 109.7 TOTAL PLANT EXPENDITURES 59,122.20 587,411.51 1,187,100.00 599,688.49 49.5 TOTAL FUND EXPENDITURES 59,122.20 587,411.51 1,187,100.00 599,688.49 49.5 NET REVENUE OVER EXPENDITURES 1,468.25 12,041.83 209,968.00 197,926.17 5.7 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 02/02/2011 01:47PM PAGE: 3 Finance Update:02/16/2011 Prepared:02/10/2011 Transmitted in your packet this week is the preliminary financial statements for the Town of Fraser and for the Joint Facilities Fund, and the December (year-end) Sales Tax Report. The December financials are considered preliminary because I have been charging 2010 expenses back to last year since the beginning of this year,as well as receiving revenues in 2011 which were earned in 2010. We just received our last revenues for 2010 this week and this week’s payables had no carry-backs to 2010. I will get all the journal entries in this weekend regarding revenues so they will show on our year end statements/accruals. The audit begins in twelve days, so I have a deadline for completing my year-end routines! This early audit date I believe is going to be really good for the Town and myself –we get the audit completed just as I complete my year-end routines, instead of having to wait another couple of months after year end stuff, which makes remembering all the transactions from the previous year harder to remember and really frees me up at the end of February instead of at the end of April. The only drawback this year is that the auditors are not schedule here during a week with a board meeting –so please make a point of stopping in on Tuesday, Wednesday or Thursday (2/22-2/24) to touch base with Paul and his crew. I know the audit team appreciates your interest and it’s also a great time to quiz Paul about how I am doing with regards to the completion of my job responsibilities andalso how the Town is doing and how he feels about our advance planning and positioning. They are in the Icebox room from eight in the morning until at least six in the evening –and I am sure they would welcome any and all drop-ins! Sales Tax: all receipts are in (of course we will get some 2010 revenue in our January 2011 submittal) –we ended up 4.64% down from Budget and 7.32% down from last year. We did come in $22k above my year-end projection –but of course I washoping for more to add to fund balance. By Wednesday’s meeting I should have a good handle on where we ended the year, so I cantry to answer your questions then. Just trying to cope with year-end, office changeover to 2011, and my daily routines…thingsare looking up –but don’t they always when the deadline is looming within sight? As always pleasecontact me with any questions or concerns you might have: 726-5491 X206 or nhavens@town.fraser.co.us. at Nat Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com PLANNINGUPDATE (2/16/2011) Planning Commission: Working on code updates. 200 Eisenhower Drive: Temporium, Fraser’s first pop-up store is happening! Don’t miss out. See the enclosed flier! Community Revitalization Partnership Program: The final report on the downtown assessment for Fraser has been completed! The report is posted on the website at www.frasercolorado.com. Go to the home page and follow the link. nd 2Fraser Business/Community Forum: We need to re-schedule this meeting…. Municipal Code Updates: Working on code edits to the Subdivision Regulations, Minimum Design Criteria & Construction Standards, Business Zone Regulations and Medical Marijuana Centers. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com PUBLIC WORKSBRIEFING (As of 2/11for 2/16/2011meeting) WATER~ Many frozen service lines have begun to thaw out and following the recent sub-zero temperatures the last couple of weeksof February.Homes that have gone into foreclosure have had their heat and gas turned off and the service lines freeze. The problem is that the curb-stop shut-offs are not being turned off and the water that remains in the portion of the service line into the structure freezes…and then thaws! This has some affect on our streets where the water has run out into the street causing safety concerns to the traveling public. PW has been addressing these as they are reported or noticed. UPDATE:The combining of the two separate water system ID numbers was submitted to the CDPHE on December 2, 2010. No updateas of this briefing regarding the status of the application.Nothing new to report! Interviews with perspective water rights engineers in Denver last week. Working on implementation of SEMS program. Making progress with thedevelopment of our backflow prevention program. SANITARY SEWER~ Cure-In-Place-Pipe (CIPP) Slip liningproject:On hold until spring weather is favorable! STREETS~ Mucho Grande snow to push around!! We have been plagued with several broken down pieces of equipment over the past few weeks. Hope the run is nearing its end… FVI -GP Drainage Issue: Update:Nada Continuing to haulin-town snow storage piles to off-site storage areas. Attending a webinar on the FCC VHF/UHF Narrowbanding for radio communications. Will report when more information is available.Due to SEMS training I missed this opportunity.I will continue to gather additional information as time allows. STREETSCAPES~ DEVELOPMENT~ Continue with construction and utility standards updates and consolidationof documents and drawings. Questions or Concerns? Email me: anordin@town.fraser.co.us Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com ÚÎßÍÛÎñÉ×ÒÌÛÎ ÐßÎÕ ÐÑÔ×ÝÛ ÜÛÐßÎÌÓÛÒÌ Ó»³± Ì±æ Winter Park Town Council & Fraser Town Board Ú®±³æ Glen Trainor, Chief of Police Ü¿¬»æ February 8, 2011 Î»æ MONTHLY REPORT January, 2011 During the month of December, we responded to a total of 146 calls for service, with 101 of those occurring in the Town of Winter Park, and 25 occurring in Fraser. Additionally, we issued a total of 23 citations in Winter Park, and 11 in Fraser during the month. As far as types of calls, we investigated the following: Vehicle crashes 13, Harassment/Disorderly Conduct 5 DUI 3, Theft 8, and Burglary 1. We are also investigating an alleged kidnapping that happened in Winter Park. th On January 10, we welcomed Kyle Sandusky as the newest officer for the Fraser/Winter Park Police Department. Kyle is currently in field training, and is expected to be out on his own sometime in April. Kyle was a top pick in our selection process and scored very high with both the police and citizen interview boards. Kyle is a native of the Denver area, and graduated from the Police Academy on December 8. He has a degree in business from Regis University where he played varsity baseball. Kyle chose Fraser/Winter Park as where he wants to live because he is an active outdoorsman. He also is a fitness guru and has been taking advantage of the Fraser Recreation Center. 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Ú«²¼Þ¿´¿²½» îððç Û¨°»²» ×²½±³» îððè ðîððððìððððêððððèððððïðððððïîðððð Ú×ÒßÒÝ×ßÔÍÌßÌÛÓÛÒÌÍ AAT EST FTG G&A NPLD RTR TOTAL Ordinary Income/Expense Income 4000 · General Donations 4040 · Solicited Donations 200.00 0.00 200.00 0.00 1,153.74 1,088.00 2,641.74 4010 · City Market 0.00 0.00 0.00 810.00 0.00 0.00 810.00 4020 · Donation Boxes 26.00 0.00 0.00 408.41 0.00 0.00 434.41 4030 · Online Contributions 0.00 0.00 0.00 555.60 75.00 0.00 630.60 Total 4000 · General Donations 226.00 0.00 200.00 1,774.01 1,228.74 1,088.00 4,516.75 4100 · Earned Income 4110 · Application/Entry Fees 0.00 0.00 0.00 0.00 0.00 3,337.90 3,337.90 4120 · Membership Fees 0.00 0.00 0.00 50.00 0.00 0.00 50.00 4130 · Webstore Income 0.00 0.00 0.00 60.00 0.00 0.00 60.00 4140 · Bank Interest Income 0.00 0.00 0.00 476.47 0.00 0.00 476.47 4150 · Shirt Sales 0.00 0.00 0.00 0.00 0.00 430.00 430.00 Total 4100 · Earned Income 0.00 0.00 0.00 586.47 0.00 3,767.90 4,354.37 4200 · Partner Commitments 3,000.00 0.00 0.00 39,529.00 0.00 0.00 42,529.00 4250 · Partner Cmts through GF 0.00 0.00 0.00 6,500.00 0.00 0.00 6,500.00 4300 · Grant Income 6,752.76 0.00 0.00 5,500.00 0.00 1,500.00 13,752.76 4400 · Misc. Income 0.00 0.00 0.00 5.17 0.00 0.00 5.17 Total Income 9,978.76 0.00 200.00 53,894.65 1,228.74 6,355.90 71,658.05 Cost of Goods Sold 5000 · Shirts purchased 0.00 0.00 0.00 0.00 0.00 321.77 321.77 Total COGS 0.00 0.00 0.00 0.00 0.00 321.77 321.77 Gross Profit 9,978.76 0.00 200.00 53,894.65 1,228.74 6,034.13 71,336.28 Expense 6000 · Advertising/Marketing 6010 · Printing/Production 0.00 0.00 20.00 5,062.00 0.00 346.00 5,428.00 6020 · Website Design/Fees 0.00 0.00 0.00 216.25 17.50 0.00 233.75 6030 · Signage 0.00 0.00 35.90 349.44 0.00 0.00 385.34 6040 · Newspaper/Radio Ads 0.00 0.00 0.00 0.00 0.00 499.80 499.80 Total 6000 ·Adv/Marketing 0.00 0.00 55.90 5,627.69 17.50 845.80 6,546.89 6100 · Dues & Subscriptions 0.00 0.00 0.00 10.00 0.00 0.00 10.00 6200 · Insurance AAT EST FTG G&ANPLD RTR TOTAL 6210 · Liability 0.00 0.00 0.00 2,447.00 0.00 0.00 2,447.00 6220 · D&O 0.00 0.00 0.00 844.00 0.00 0.00 844.00 Total 6200 · Insurance 0.00 0.00 0.00 3,291.00 0.00 0.00 3,291.00 6300 · Office Expense 6310 · Office Expendables 42.38 0.00 0.00 56.37 0.00 54.98 153.73 6320 · Office Equipment 0.00 0.00 0.00 411.10 0.00 0.00 411.10 Total 6300 · Office Expense 42.38 0.00 0.00 467.47 0.00 54.98 564.83 6400 · Misc. Expense 0.00 0.00 0.00 0.00 0.00 24.17 24.17 6500 · Personnel Expenses 6510 · Salaries & Wages 3,692.31 1,230.77 1,230.77 16,005.43 2,461.54 2,461.54 27,082.36 6530 · Work Comp Insurance 0.00 0.00 0.00 210.00 0.00 0.00 210.00 6540 · Social Security ER Exp 228.92 76.31 76.31 992.34 152.61 152.62 1,679.11 6550 · Medicare ER Expense 53.54 17.85 17.84 232.09 35.68 35.70 392.70 6560 · FUTA Expense 0.00 0.00 0.00 -112.00 0.00 0.00 -112.00 6500 · Personnel Exp - Other 0.00 0.00 0.00 -3.03 0.00 0.00 -3.03 Total 6500 · Personnel Expenses 3,974.77 1,324.93 1,324.92 17,324.83 2,649.83 2,649.86 29,249.14 6600 · Postage Expense 11.76 0.00 1.39 125.63 101.60 0.00 240.38 6800 · Professional Fees 6810 · Audit/Accounting 0.00 0.00 0.00 157.50 0.00 0.00 157.50 Total 6800 · Professional Fees 0.00 0.00 0.00 157.50 0.00 0.00 157.50 6900 · Telephone 0.00 0.00 0.00 455.52 0.00 0.00 455.52 7000 · Trail Expense 7010 · Supplies 3,325.90 0.00 1.29 0.00 0.00 0.00 3,327.19 7020 · Contracted Services 0.00 10,000.00 185.85 0.00 0.00 0.00 10,185.85 Total 7000 · Trail Expense 3,325.90 10,000.00 187.14 0.00 0.00 0.00 13,513.04 7100 · Travel & Meals 7110 · Travel 100.00 50.00 0.00 200.00 100.00 100.00 550.00 7120 · Meals 0.00 0.00 0.00 0.00 0.00 9.98 9.98 Total 7100 · Travel & Meals 100.00 50.00 0.00 200.00 100.00 109.98 559.98 7200 · Vehicle Expense 7230 · Vehicle Registration 0.00 0.00 0.00 199.65 0.00 0.00 199.65 7240 · Vehicle Maintenance 0.00 0.00 0.00 60.00 0.00 0.00 60.00 Total 7200 · Vehicle Expense 0.00 0.00 0.00 259.65 0.00 0.00 259.65 7300 · Volunteer Recognition 7310 · Volunteer Meals 288.11 0.00 0.00 0.00 112.20 10.69 411.00 7320 · Other Volunteer Props 202.70 0.00 0.00 218.85 1,612.50 0.00 2,034.05 Total 7300 · Volunteer Recog 490.81 0.00 0.00 218.85 1,724.70 10.69 2,445.05 7400 · Bank Service Charges 0.00 0.00 4.00 56.20 0.00 12.00 72.20 Total Expense 7,945.62 11,374.93 1,573.35 28,194.34 4,593.63 3,707.48 57,389.35 Net Ordinary Income 2,033.14 -11,374.93 -1,373.35 25,700.31 -3,364.89 2,326.65 13,946.93 Other Income/Expense Other Income 4500 · In-kind Income 0.00 0.00 10,572.50 11,731.25 954.50 1,145.00 24,403.25 Total Other Income 0.00 0.00 10,572.50 11,731.25 954.50 1,145.00 24,403.25 Other Expense 7500 · In-kind Expense 0.00 0.00 10,572.50 11,731.25 954.50 1,145.00 24,403.25 Total Other Expense 0.00 0.00 10,572.50 11,731.25 954.50 1,145.00 24,403.25 Net Other Income 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Net Income 2,033.14 -11,374.93 -1,373.35 25,700.31 -3,364.89 2,326.65 13,946.93 ßßÌÛÍÌÚÌÙÙúßÒÐÔÜÎÌÎ ßßÌãß¼±°¬¿Ì®¿·´Ð®±¹®¿³ ÛÍÌãÛ¿¬Í¸±®»Ì®¿·´ ÚÌÙãÚ®¿»®¬±Ù®¿²¾§Ì®¿·´ ÙúßãÙ»²»®¿´úß¼³·²·¬®¿¬·ª» ÒÐÔÜãÒ¿¬·±²¿´Ð«¾´·½Ô¿²¼Ü¿§ ÎÌÎãÎ«²¬¸»Î¿²½¸» ASSETS Current Assets Checking/Savings 1000 · Liberty Checking 2,143.50 1200 · Liberty Money Market 70,679.01 Total Checking/Savings 72,822.51 Accounts Receivable 1300 · Accounts Receivable 27,090.00 Total Accounts Receivable 27,090.00 Total Current Assets 99,912.51 Fixed Assets 1500 · General Fixed Assets 1560 · A/D Equipment -6,000.00 1550 · A/D Tools -6,218.00 1540 · A/D Office Equipment -182.80 1530 · Equipment 8,800.00 1520 · Tools 6,620.00 1510 · Office Equipment 1,051.97 Total 1500 · General Fixed Assets 4,071.17 Total Fixed Assets 4,071.17 Other Assets 1600 · RTR shirt inventory 580.83 1250 · Petty Cash 100.00 Total Other Assets 680.83 TOTAL ASSETS 104,664.51 LIABILITIES & EQUITY Liabilities Current Liabilities Other Current Liabilities 2600 · Deferred Revenue 27,090.00 Total Other Current Liabilities 27,090.00 Total Current Liabilities 27,090.00 Total Liabilities 27,090.00 Equity 3100 · Restricted Net Assets 3,000.00 3000 · Opening Balance Equity 58,795.12 3200 · Unrestricted Net Assets 1,832.46 Net Income 13,946.93 Total Equity 77,574.51 TOTAL LIABILITIES & EQUITY 104,664.51 Jan - Dec 2010$ Over Actual Budget Budget Ordinary Income/Expense Income 4000 · General Donations 4040 · Solicited Donations 2,641.74 0.00 2,641.74 4010 · City Market Cares Program 810.00 700.00 110.00 4020 · Donation Boxes 434.41 300.00 134.41 4030 · Online/Mailed Contributions 630.60 100.00 530.60 Total 4000 · General Donations 4,516.75 1,100.00 3,416.75 4100 · Earned Income 4110 · Application/Entry Fees 3,337.90 1,000.00 2,337.90 4120 · Membership Fees 50.00 250.00 -200.00 4130 · Webstore Income 60.00 300.00 -240.00 4140 · Bank Interest Income 476.47 400.00 76.47 4150 · Shirt Sales 430.00 0.00 430.00 Total 4100 · Earned Income 4,354.37 1,950.00 2,404.37 4200 · Partner Commitments 42,529.00 37,500.00 5,029.00 4250 · Partner Commitments through GF 6,500.00 6,500.00 0.00 4300 · Grant Income 13,752.76 83,500.00 -69,747.24 4400 · Misc. Income 5.17 0.00 5.17 Total Income 71,658.05 130,550.00 -58,891.95 Cost of Goods Sold 5000 · Shirts purchased 321.77 0.00 321.77 Total COGS 321.77 0.00 321.77 Gross Profit 71,336.28 130,550.00 -59,213.72 Expense 6000 · Advertising/Marketing 6010 · Printing/Production 5,428.00 5,000.00 428.00 6020 · Website Design/Fees 233.75 200.00 33.75 6030 · Signage 385.34 200.00 185.34 6040 · Newspaper/Radio Ads 499.80 500.00 -0.20 Total 6000 · Advertising/Marketing 6,546.89 5,900.00 646.89 6100 · Dues & Subscriptions 10.00 300.00 -290.00 6200 · Insurance 6210 · Liability 2,447.00 2,447.00 0.00 6220 · D&O 844.00 844.00 0.00 Total 6200 · Insurance 3,291.00 3,291.00 0.00 6300 · Office Expense 6310 · Office Expendables 153.73 1,200.00 -1,046.27 6320 · Office Equipment 411.10 800.00 -388.90 Total 6300 · Office Expense 564.83 2,000.00 -1,435.17 6400 · Misc. Expense 24.17 100.00 -75.83 6500 · Personnel Expenses 6510 · Salaries & Wages 27,082.36 32,000.00 -4,917.64 6520 · Employee Benefits 0.00 0.00 0.00 6530 · Work Comp Insurance 210.00 300.00 -90.00 6540 · Social Security ER Expense 1,679.11 2,000.00 -320.89 6550 · Medicare ER Expense 392.70 500.00 -107.30 6560 · FUTA Expense -112.00 300.00 -412.00 6570 · SUTA Expense 0.00 0.00 0.00 6500 · Personnel Expenses - Other -3.03 Total 6500 · Personnel Expenses 29,249.14 35,100.00 -5,850.86 6600 · Postage Expense 240.38 500.00 -259.62 6700 · Professional Development 0.00 1,000.00 -1,000.00 6800 · Professional Fees 6810 · Audit/Accounting 157.50 200.00 -42.50 6820 · Legal Fees 0.00 500.00 -500.00 Total 6800 · Professional Fees 157.50 700.00 -542.50 6900 · Telephone 455.52 500.00 -44.48 7000 · Trail Expense 7010 · Supplies 3,327.19 2,000.00 1,327.19 7020 · Contracted Services 10,185.85 75,000.00 -64,814.15 Total 7000 · Trail Expense 13,513.04 77,000.00 -63,486.96 7100 · Travel & Meals 7110 · Travel 550.00 800.00 -250.00 7120 · Meals 9.98 200.00 -190.02 Total 7100 · Travel & Meals 559.98 1,000.00 -440.02 7200 · Vehicle Expense 7220 · Fuel for Work Truck 0.00 500.00 -500.00 7230 · Vehicle Registration 199.65 200.00 -0.35 7240 · Vehicle Maintenance 60.00 500.00 -440.00 Total 7200 · Vehicle Expense 259.65 1,200.00 -940.35 7300 · Volunteer Recognition 7310 · Volunteer Meals 411.00 0.00 411.00 7320 · Other Volunteer Props 2,034.05 2,000.00 34.05 Total 7300 · Volunteer Recognition 2,445.05 2,000.00 445.05 7400 · Bank Service Charges 72.20 75.00 -2.80 Total Expense 57,389.35 130,666.00 -73,276.65 Net Ordinary Income 13,946.93 -116.00 14,062.93 Other Income/Expense Other Income 4500 · In-kind Income 24,403.25 10,000.00 14,403.25 Total Other Income 24,403.25 10,000.00 14,403.25 Other Expense 7500 · In-kind Expense 24,403.25 10,000.00 14,403.25 Total Other Expense 24,403.25 10,000.00 14,403.25 Net Other Income 0.00 0.00 0.00 Net Income 13,946.93 -116.00 14,062.93 ×²½±³»¾§Í±«®½» Ü±²¿¬·±² Û¿®²»¼×²½±³» Ð¿®¬²»®Ý±³³·¬³»²¬ Ù®¿²¬ Û¨°»²»¾§Ý¿¬»¹±®§ Ê»¸·½´»åîëçòêë ×²«®¿²½»åíôîçïòðð Ê±´«²¬»»®å Ì®¿ª»´úÓ»¿´å îôììëòðë Ñºº·½»Û¨°»²»å ëëçòçè ëêìòèí Ó¿®µ»¬·²¹å êôëìêòèç Ó·½ò Ì®¿·´Û¨°»²»å Û¨°»²»å ïíôëïíòðì ïðêòíé Ð»®±²²»´å îçôîìçòïì Ì»´»°¸±²»å ìëëòëî Ð®±º»·±²¿´Ú»»å ïëéòëð Ð±¬¿¹»åîìðòíè Î·µ Ó¿²¿¹»³»²¬ ØÌß · ·²«®»¼ ¬¸®±«¹¸ ß´´·¿²½» ±º Ò±²°®±º·¬ º±® ×²«®¿²½»ô ¿ ¼·ª··±² ±º Ò±²°®±º·¬ Î»±«®½»ô ©¸·½¸ · ¿ «¾·¼·¿®§ ±º Ý±´±®¿¼± Ò±²°®±º·¬ ß±½·¿¬·±²ò Ð±´·½·» ½¿®®·»¼ ·²½´«¼»æ Ù»²»®¿´ Ô·¿¾·´·¬§ô ß«¬± Ô·¿¾·´·¬§ô Ê±´«²¬»»® ß½½·¼»²¬ô Ð®±°»®¬§ ôÏÊÈËÜÏÚØæÎËÒØËiÊúÎÐÍØÏÊÜÉÔÎÏÜÏÙùÔËØÚÉÎËiÊî××ÔÚØ® Ô·¿¾·´·¬§ ×²«®¿²½»ò Ì¸»®» · ¿ üïôðððôððð ´·³·¬ °»® ±½½«®®»²½»ò éÕØüÑÑÔÜÏÚØiÊÙØÍÎÊÔÉÊÜËØØÏÉÔËØÑÄÚÎÇØËØÙÛÄ×ØÙØËÜÑÙØÍÎÊÔÉÎËÄÔÏÊÈËÜÏÚØl÷ùôúk ß Î·µ Ó¿²¿¹»³»²¬ Ð±´·½§ ©¿ ¿¼±°¬»¼ ¾§ ¬¸» ß´´·¿²½» ·² Ó¿§ ±º îðïð ¬¸¿¬ »´¿¾±®¿¬» ±² º·²¿²½·¿´ °±´·½·» ¿²¼ °®¿½¬·½»ô »¬¸·½ ¿²¼ ½±²º´·½¬ ±º ·²¬»®»¬ò Ñ¬¸»® ×²º±®³¿¬·±² ØÌß ¸¿ ±²» °¿·¼ »³°´±§»»ò ØÌß · ¿ ³»³¾»® ±º ¬¸» Ý±´±®¿¼± Ò±²°®±º·¬ ß±½·¿¬·±² ¿²¼ ¬¸» ß³»®·½¿² Ø·µ·²¹ Í±½·»¬§ò õéüiÊÐÜÓÎË×ÈÏÙØËÊÜËØöËÜÏÙúÎÈÏÉÄéÎÆÏÎ×æÔÏÉØËíÜËÒô Ú®¿»® Ê¿´´»§ Ó»¬®±°±´·¬¿² Î»½®»¿¬·±² Ü·¬®·½¬ô Ì±©² ±º Ú®¿»®ô Ì±©² ±º Ù®¿²¾§ ¿²¼ Ì±©² ±º Ù®¿²¼ Ô¿µ»ò Ý±´´»½¬·ª»´§ô º«²¼·²¹ º®±³ ¬¸ØÊØØÏÉÔÉÔØÊÔÊËØ×ØËËØÙÉÎÜÊõéüiÊ Ð¿®¬²»® Ý±³³·¬³»²¬ò Ú«²¼·²¹ º®±³ Ì±©² ±º É·²¬»® Ð¿®µ ¿²¼ Ì±©² ±º Ù®¿²¾§ · ¿¼³·²·¬»®»¼ ¬¸®±«¹¸ ¬¸» Ù®¿²¼ Ú±«²¼¿¬·±²ô ¬¸» ´±½¿´ ½±³³«²·¬§ º±«²¼¿¬·±²ô ©¸± · ¿´± ¿ «°°±®¬»® ±º ¬¸» ß´´·¿²½»ò ØÌß ®»¹«´¿®´§ ¿°°´·» º±® º«²¼·²¹ °®±¹®¿³ ±ºº»®»¼ ¬¸®±«¹¸ ¬¸» Í¬¿¬» ±º Ý±´±®¿¼± º±® º·²¿²½·²¹ °«¾´·½ ¬®¿·´ °®±¶»½¬ò Ð¿®¬²»®Ý±³³·¬³»²¬ éðððð ÉÐ êðððð ØÍÍ ëðððð ÙÔ ìðððð Ù®¿²¾§ íðððð Ú®¿»® îðððð ÙÝ ïðððð ÚÊÓÎÜ ð îððèîððçîðïð îðïð ØÌß Þ±¿®¼ ±º Ü·®»½¬±® Î±¹»® Ø»¼´«²¼ô Ð®»·¼»²¬ Ñ©²»®ô Ø±³» Ö¿³» Ì®¿²°±®¬¿¬·±² Í»®ª·½» ÐÑ Þ±¨ ìêìô Ì¿¾»®²¿¸ô èðìéè ®±¹»®à®·¼»¸¶ò½±³ çéðóëíïóçéìë Ü¿² ÑùÝ±²²»´´ô Ê·½» Ð®»·¼»²¬ Ñ©²»®ô Ù®¿²¼ Í°±®¬ ÐòÑò Þ±¨ ïíîéô É·²¬»® Ð¿®µô ÝÑ èðìèî Ü¿²ò±½±²²»´´ïà§¿¸±±ò½±³ çéðóîèïóççíè Ö±¸² Í»ª·»®ô Í»½®»¬¿®§ Ñ©²»®ô Æ±Í°±®¬ ÐÑ Þ±¨ ïëêï Ú®¿»®ô ÝÑ èðììî ¦±°±®¬à³²ò½±³ çéðóéîêóìêðèñëíïóíëîé Õ¿¶¿ É·¾»®¹ô Ì®»¿«®»® Ð®±°»®¬§ Ó¿²¿¹»®ô Ý±±°»® Ý®»»µ Í¯«¿®» ÐÑ Þ±¨ ïïêïô É·²¬»® Ð¿®µ Ý± èðìèî Õ¶ò©·¾»®¹à¹³¿·´ò½±³ çéðóëíïóîìïê Ð»¬»® Þ«¬®§³±ª·½¸ô Þ±¿®¼ Ó»³¾»® Ì±©² ±º Ù®¿²¾§ Ð¿®µ Í«°»®·²¬»²¼»²¬ ÐÑ Þ±¨ îðëê Ù®¿²¾§ô ÝÑ èðììê °»¬»®¾à¬±©²±º¹®¿²¾§ò½±³ çéðóëíïóîèéê Û¼©¿®¼ Ó±§»®ô Þ±¿®¼ Ó»³¾»® Ù®¿²¼ Ý±«²¬§ Ô±²¹ Î¿²¹» Ð´¿²²»® ÐÑ Þ±¨ îíçô Ø±¬ Í«´°¸«® Í°®·²¹ô ÝÑ èðìëï »³±§»®à½±ò¹®¿²¼ò½±ò« çéðóéîëóíïðë Ö¿³» Í¸±½µ»§ô Þ±¿®¼ Ó»³¾»® Ì±©² ±º É·²¬»® Ð¿®µ Ð´¿²²»® ÐÑ Þ±¨ ííîéô É·²¬»® Ð¿®µô ÝÑ èðìèî ¶¸±½µ»§à©°¹±ªò½±³ çéðóéîêóèðèï ß¾¾· Ö± É·¬¬³¿²ô Þ±¿®¼ Ó»³¾»® Ì±©² ±º Ù®¿²¼ Ô¿µ» Ð´¿²²»® ÐÑ Þ±¨ ççô Ù®¿²¼ Ô¿µ»ô ÝÑ èðììé ¹´°´¿²²·²¹à¬±©²±º¹®¿²¼´¿µ»ò½±³ çéðóêîéóíìíë A “GRAND” SHOPPING EXPERIENCE Not just shopping, but an experience! Fresh ideas New products Planned spontaneity . . . and only for 10 days Turnat the Conoco in Fraser, last building on the left before the railroad tracks February 11-21, 2011 Weekdays 2-8 p.m. Weekends and Holidays 10 a.m. –8 p.m. Just in time for Valentine’sDay or any day, pick up that perfect something for the perfect someone, a little something for yourself or stash a few things away for upcoming birthdays, anniversaryoreven the holidays (only 10 months ‘til Christmas rolls around again)!There’s stuff here you must have! Come see, but don’t wait too long. It’ll be gone before you know it. Plenty of parking if you want to driveor just across the street from the shuttlestop if you’d rather not drive! A different event every day! Tune into TV18 for the schedule! Temporium is the brainchild of Grand County Businesses Without Borders. Visit us at gcbwb.com for more information Benefits: Winter Park The Fraser Valley You Play ...We Pay Rewards Card Overview Vendors were asked to submit a pricing proposal solution to address the following guidelines: A gift and loyalty card program that would allow the Chamber/Municipality to provide monetary incentives to guests for set promotions (eg: Ski Free). These cards would act as a gift card only available in Winter Park and the Fraser Valley. Loyalty information (customer demographics, contact info and spending habits) would also be captured through a customer web portal or by sign up forms to quantify spending habit and to provide additional marketing opportunities. It is the intent of the Chamber to utilize existing promotional dollars (eg: Ski Free) as well as finding additional funding to provide year round promotions in our community. Vendors were contacted on a cold call basis from web searches. We have not contacted any members with the proposal as we did not feel any of our members were in this type of specialized business. For more information please see the Request for Proposal attached. Option 1 Private Card Services Program: Loyalty /Gift Card program that runs over Interchange (open loop system) Benefits: Flexibility on program design Multi- layered promotions from the Chamber and businesses simultaneously Timed events ACH reconciliation and reporting Works on existing merchants accounts with out any additional hardware Provides gift card and customer loyalty card availability Merchant Filtering (specific dollars or promotions can only be redeemed at specific locations) Full reporting capabilities Obstacles: Price Simultaneous programs can be confusing to end consumer Messaging is expensive Option 2 Pre -Paid System: Pre -paid Visa/Master Card branded to the Winter Park/Fraser Valley using credit card machines (open loop system) Instant funding to merchants Pre -paid liability that can only be used in WPFV Works on existing merchants accounts with out any additional hardware Merchant Filtering (specific dollars or promotions can only be redeemed at specific locations) Ongoing program fees are charged to merchant account no ongoing charges Obstacles: No Loyalty information Merchant filtering can be problematic as filters are created at the time the card is manufactured Customer portal only allows for balance inquiry Fulfillment is not flexible Minimum spending commitments are required in escrow to hold pricing No messaging included Option 3 Gift/Loyalty Card System: Loyalty /Gift Card program that runs over private network (closed loop system) Benefits: Flexibility on program design Multi layered promotions from the Chamber and businesses simultaneously Timed events Provides gift card and customer loyalty card availability Merchant Filtering (specific dollars or promotions can only be redeemed at specific locations with limitation) Full reporting capabilities Cost Obstacles: Operates on a closed loop system; merchants will either have to re- provision their existing terminal if possible, purchase a second terminal or utilize a web based terminal Simultaneous programs can be confusing to end consumer Setup Fee $12,500 System Operation System Access Fee $2,000 (up to 150 merchants) $4,000 per month Location Setup Fee $75 Location Setup Fee Participation Fee* $50 per month 50 Card Swipe Fee $1.00 Setup Fee 2,000**** System Operation 1,200 System Access Fee Card Production 75**** per month $39 per month Location Setup Fee 1,400 $1,500 50 Participation Fee* 19 per month Card Swipe Fee 0.10 0.18 System Operation 2,000**** System Operation 6 month expiration 12 month expiration Card Production 11,750 16,500 System Setup $12,500 System Operation $1,200 System Operation 7,500 900 468 Card Production 1,400 $1,500 2,350 System Setup $12,500 System Operation 24,000 Card Production*** 7,500 Product Comparison Option 1— Private Card Services Program Samp Total Member Participation Card Swipe Fee $44,000 600 per member $1 per transaction Option 2 Pre -Paid System Setup Fee Card Swipe Fee $1,500 At interchange rate to merchant Samp Total Option 3 Gift/Loyalty Card System A Sample Yearly Budget 13,750 B B 18,500 C C Total Member Participation Card Swipe Fee 228 1,400 1 2,400 $0.10 600 $0.18 4,018 *Based on 150 location, *Participation fee to members, *Based on 5000 cards, *Estimated reporting 1 fees, The provider has waived the system access fees for the first 9 months Promotion/Program Funding Yearly Budget Sale Promotions Ski Free Summer Winter Other /Gorilla Efforts Total Sales Promotions Program Operation/Marketing System Operation Card and Carrier Production Program Marketing Total Operating/Marketing Total Promotion Operation/Marketing Revenue Ski Free Revenue Other Municipal Revenues Ski Free Participation @$25 per ticket billed to lodging Total Revenues 2011 Budget Sale Promotions Ski Free Summer Winter Other /Gorilla Efforts Total Sales Promotions Program Operation/Marketing System Operation Card and Carrier Production Program Marketing Total Operating/Marketing Total Promotion /Operation/Marketing Revenue Ski Free Revenue Other Municipal Revenues Ski Free Participation @$25 per ticket billed to lodging Other Promotion Participation $105,000 50,000 25,000 25,000 $205,000 10,000 15,000 20,000 50,000 $255,000 $100,000 80,000 75,000 $255,000 50,000 50,000 12,500 25,000 $137,500 7,000 15,000 20,000 42,000 $179,500 50,000 80,000 32,125 17,375 Total Revenues $179,500 Card Service Proposal Overview The Winter Park/Fraser Valley consists directly of two communities; Winter Park and Fraser with Winter Park Ski Area encompassing the town limits of Winter Park. In total we have —350 members which represent —500 individual outlets. While many of these outlets would lend themselves to this type of system, others are within the service sector and we would implement these outlets later, or in some alternative fashion. As we move into the budget process let's assume for the time being that we would purchase —150 terminals for first wave of implementation and then purchase another —150 within two years. The Winter Park Fraser Valley Chamber of Commerce is looking for submittals, including proposed operating budgets as well as guidance on specific elements as listed below, to develop a program to be implemented in early summer. Program Elements and Examples: Guest would be provided a "Winter Park Fraser Valley Dollars" card that would contain their basic demographic information for continued marketing purposes Winter Park Fraser Valley Dollars would be available for direct funding (purchase tickets to our music festival and we reward a guest with a re- fillable /usable card for $50 for use at Chamber members) Guests would be rewarded with Loyalty gifts (dollars or other) o Stay 3 nights at any lodging member between Memorial Day and Labor day and receive $50 on your card o Spend $10 or more during Apres Ski at any dining member (3:30 pm 5:30 pm between Nov 17 and April 15) and receive $20 on your card o Dine 10 times at any dining member and receive $20 on your card Stay two consecutive nights and receive two free ski passes during ski season redeemable at Winter Park Resort As you can see from above, there would be multiple promotions /reward programs running consecutively. Additionally, some rewards would be redeemable only at specific outlets, and many of the programs would be time sensitive. We would also toy with the notion of keeping card balances on an accrual basis while also wishing to make redemptions time sensitive on other promotions. Reporting /Operational organization We would look for the following organization and reporting sectors to be combined/sorted: Geographic Location: o Winter Park o Fraser o Tabernash o Kremmling o Grand Lake o Granby Parent Organization (we have many businesses that fall under larger operational groups. Le.: Winter Park Resort has —35 separate businesses) Name of Company Business Sector o Retail o Dining o Lodging o Activities o Sub Sector o Italian o Pizza o Mexican o Outdoor Activities o Cross Country Skiing Transaction numbers Average transaction amount Redemption Dollars Average Redemption amounts (all info sortable by dates as well as individual transaction listings) Additional Features The ability to give Outlets the option of running either the terminals or utilizing their existing POS system and incurring the interchange fees at their own expense OR to deduct from the card balance. (This would be only utilized with a few of our members who have many separate outlets such as Winter Park Resort or Granby Ranch Resort, both of which are, well, resorts) This would run concurrent with our the existing program 0 The ability to utilize existing identification systems to link to the guests account (i.e.: data from a season pass that will link to their card account of a phone number so that reward accumulation can happen without the "rewards card" present) Minimum required submittal elements The following information is required for consideration by February 24, 2011 to the contact listed below. Basic capabilities of the system in regards to the program elements above Basic setup, acquisition, start up and on going costs for preliminary budget purposes Whitepapers and other basic information about your product /services Contact Additional information or contact on this project can be obtained by contacting Jeremy Kennell, Project Manger Winter Park Fraser Valley Chamber of Commerce 970.283.3547 direct 970.726.4221 x202 jkennell @playwinterpark.com