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TYBEE ISLAND DEVELOPMENT AUTHORITY/ MAIN STREET BOARD OF DIRECTORS
ANNUAL TRAINING/RETREAT/MEETING
Minutes: January 16, 2015
Vision: To improve the quality of life for those that live, work,and visit Tybee Island and enhance the cultural experience while preserving
the community's barrier island heritage.
The Mission of the Tybee Island Development Authority/Main Street Program is to:
-facilitate efforts to revitalize,redevelop,and enhance that which improves the quality of life;
-create a sense of place and improve the quality of life for residents,business owners,and visitors using the Main Street Four Point
Approach;
-encourage quality economic growth and development while preserving Tybee Island's unique architectural and community heritage;
-support and encourage the arts as a cultural endeavor and economic engine on the Island.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ATTENDANCE
(Present) Director: Angela Caldwell, Bill Garbett, Vicki Hammons
Ex-Officio Director: Melissa Memory
Staff: Chantel Morton
(Absent) Director: Deana Harden, Steve Kellam,Ted Lynch, Brenda Marion
Ex-Officio Director: John Yarbrough
(Guest) Facilitator: Hasco Craver
WELCOME& INTRODUCTIONS
Vicki called the Annual Training/ Retreat to order at 9:45am and welcomed the day's facilitator, Hasco
Craver, Business Development Director with the City of Newnan. Those in attendance introduced
themselves.
TRAINING
Hasco made a presentation with discussion among Directors, which covered the following information:
- Downtown Development Authorities (History, Need,Jurisdiction, Powers, Financing)
- Ethics/Conflicts of Interest
• Open Meetings, Closed Meetings
• Open Records
• Ethics and Conflicts
- Recognize the Main Street Philosophy
• Successful Downtown Programming
❖ Managing diversity
❖ Image building
❖ Bringing people to various activities vs. "cash register" ringing activities
• Staff/Board Roles & Responsibilities
- Economic Restructuring for Success
• Additional Funding Sources
❖ RBOG
❖ Opportunity Zones
❖ RBEG
• EIP
TIDA/MS BOD approved: 2/18/15 Page 1 of 4
BOARD MEETING
At 1:25pm,Vicki called the Tybee Island Development Authority/Main Street Board of Directors meeting
to order. Motion was made by Bill,which was seconded by Angela,to approve the minutes of the Tybee
Island Development Authority/Main Street Board of Directors December 17, 2014 meeting. Motion
carried.
Directors discussed the new ownership of and improvements desired at the Shops at Tybee Oaks,
Lighthouse Pizza—North renovations, and Lighthouse Pizza—South expansion.
REVIEW OF 2014 PLANS 2015& BEYOND
Directors reviewed the Program's 2014 Work Plan with Hasco. During the review, directors determined
the items that were accomplished, underway, or not accomplished. Then, directors determined if the
item should be retained for future plans or dismissed. Following is an outline of these discussions:
ORGANIZATION: BUSINESS ASSISTANCE:
Accomplishments: Accomplishment:
✓ Maintain and Improve Communication ✓ Host Ribbon-Cutting Events
o Disseminate newsletter ✓ Increase Use of Local Appreciation Program
o Utilize Social Media ✓ Activate Downtown Development Authority
o Distribute program information ✓ Track Vacant Properties
o Use Main Street brand on all
correspondence Challenges:
✓ Seek Funding Opportunities ✓ Increase Volunteerism for TIIP Program
o Create list of funding options
✓ Attend Training
Challenges:
✓ Maintain and improve communication
o Create information clearinghouse
o Complete survey to support
clearinghouse development
DESIGN: PROMOTIONS:
Accomplishments: Accomplishments:
✓ Streamline Storefront Enhancements V Host Third Thursday Event Series
o Update Awning Ordinance ✓ Continue Tybee for Holidays Event Series
o Support South (End) Island Overlay o SBS, Parade, etc.
District
✓ Host Community Events
✓ Develop Mural Guidelines o Community Day, Movies in the Park
✓ Support Merchant Activities
Challenges:
o Restaurant Week, group promotions,
✓ Create Design Guidelines etc.
o Continue to support Historic ✓ Continue Main Street Newsletter
Preservation Commission and City of
Tybee Island with construction of Challenges:
document ✓ All 2014 work plan items were completed
✓ Award Facade Grants
o Created framework, raised funds, no
applications/awarded projects
TIDA/MS BOD approved: 2/18/15 Page 2 of 4
2015& BEYOND
Directors discussed items to keep, discard, and/or add to each of the four points for 2015. These action
items are noted below in order to set the 2015 Work Plan of Action for the Program.
ORGANIZATION: Goals/Objectives: BUSINESS ASSISTANCE: Goals/Objectives:
Goal 1: Maintain and Improve Communication Goal 1: Host Ribbon-Cutting Events (Continued from
(Continue from 2014) 2014)
a) Disseminate newsletter
b) Utilize Social Media
c) Distribute program information Goal 2: Improve Local Appreciation Program
d) Use Main Street brand on all (Continued from 2014)
correspondence
e) Create information clearinghouse
Goal 2: Seek Funding Opportunities (Continue from Goal 3: Track Vacant Properties (Continued from
2014) 2014)
a) Create list of funding options
Goal 3: Attend Training (Continue from 2014) Goal 4: Increase Volunteerism for TIIP Program
a) Attend required and applicable trainings (Continued from 2014)
as needed
DESIGN: Goals/Objectives: PROMOTION: Goals/Objectives:
Goal 1: Create Design Guidelines (Continued from Goal 1: Host Special Events (Continue from 2014)
2014) a) Third Thursday Event Series
a) Support Historic Preservation b) Host Tybee for Holidays Event Series
Commission and City of Tybee Island with a. SBS, Parade, etc.
construction of document c) Host Community Events
Goal 2: Award Façade Grants (Continued from a. Community Day, Movies in the
2014) Park
Goal 2: Support Merchant Activities
Goal 3: Continue Main Street Newsletter
2015 & Beyond: Priority Setting
Attendees were asked to consider potential programs, initiatives, projects, etc. for consideration in
2015 and beyond. Attendees listed and prioritized recorded items according to the following list:
• Decrease number of t-shirt retail locations— 1 vote
• Locate an apparel retailer
• Host Historic Preservation Month event—2 votes
• Locate a bath/body retailer
• Create a property inventory—3 votes
• Consider creating a 501 (c)3 charitable organization
• Consider creating a 501 (c)6 membership organization
• Host a historic preservation "hands on" event—3 votes
• Complete information clearinghouse and decide how to make available—3 votes
• Create calendar of events
• Promote placement of murals
• Consider reformatting Third Thursday Event Series
• Promote visual arts—1 vote
• Host small business seminars
• Host business networking event series—3 votes
TIDA/MS BOD approved: 2/18/15 Page 3 of 4
• Support Victory Drive transportation project
• Support Highway 80 enhancement project
• Expand streetscape improvements— 1 vote
• Improve Highway 80 entrance
• Enhance Bicycle and Pedestrian facilities
• Improve local appreciation event/program
• Create visitor appreciation event/program
• Assist City of Tybee Island with building rehabilitation (code review, etc.)—3 votes
PARTNERSHIPS
Directors identified partnerships throughout the community including merchants, Historical Society, HPC,
National Parks Service,Tybee Beautification Association,the Arts Association, and the Tourism Council.
Joint efforts with these partners assist in the overall goals and objectives of a successful Main Street
program for the city.
NEXT STEPS
The next steps were reviewed with the directors. Chantel will prepare the outline for the Program's 2015
Work Plan to present at the February board meeting. Identifying responsible party, funding required,
the source of funding, and time needed to complete each item will need to be determined.
Following approval of the 2015 Work Plan, Directors should set a meeting with the Mayor and
City Council to review and seek input and endorsement. The 2015 Work Planning Session and
Report should be used to prepare and support FY 2015-2016 budget requests. Once the FY2016
budget is approved, implementing the action items should begin.
ADJOURN
The meeting adjourned at 4pm.
TIDA/MS BOD approved: 2/18/15 Page 4 of 4