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0102E3
Tybee Island,Cporgia
TYBEE ISLAND DEVELOPMENT AUTHORITY/ MAIN STREET BOARD OF DIRECTORS
Meeting Minutes: February 18, 2015
Vision: To improve the quality of life for those that live, work,and visit Tybee Island and enhance the cultural experience while preserving
the community's barrier island heritage.
The Mission of the Tybee Island Development Authority/Main Street Program is to:
-facilitate efforts to revitalize,redevelop,and enhance that which improves the quality of life;
-create a sense of place and improve the quality of life for residents,business owners,and visitors using the Main Street Four Point
Approach;
-encourage quality economic growth and development while preserving Tybee Island's unique architectural and community heritage;
-support and encourage the arts as a cultural endeavor and economic engine on the Island.
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
ATTENDANCE
(Present) Director: Angela Caldwell, Vicki Hammons, Steve Kellam, Ted Lynch,
Brenda Marion
Ex-Officio Director: Melissa Memory
Staff: Chantel Morton
(Absent) Director: Bill Garbett, Deana Harden
Ex-Officio Director: John Yarbrough
CALL TO ORDER
Ted called the meeting to order at 6:15pm.
DEVELOPMENT AUTHORITY/MAIN STREET BOARD OF DIRECTORS MINUTES
Motion was made by Vicki, which was seconded by Brenda,to approve the minutes of the Tybee Island
Development Authority/Main Street Board of Directors January 16, 2015 Annual Training/Retreat
meeting. Motion carried.
ORGANIZATION
2015 Program Work Plan of Action
Directors reviewed the work plan for 2015 that Chantel emailed to them prior to the meeting. Directors
discussed the committee works and requested actions items be added for ribbon cutting events and
improving/changing Local Appreciation Card Program under the Business Assistance Committee.
Chantel will update the work plan accordingly and include additional information per the retreat notes.
She will present to the Board for adoption at the next meeting.
Directors discussed the Locals Appreciation Card structure and agreed that the Business Assistance
Committee hold a meeting with those honoring the card and others. Ted said he would oversee the
meeting on April 29 at gam. Chantel will check the availability of the Guard House.
Budget Review
Directors reviewed the expenditures to date for the 2014-2015 Main Street budget that Chantel emailed
them prior to the meeting. The budget review process for the city is starting soon. Chantel will meet with
Committee liaisons to discuss needs per work plan items for budget recommendations. Discussion
ensued about local advertising assistance dollars not being available in 2015 and beyond from the
Tourism Council. Vicki and Melissa will meet with Chantel to draft a letter to present to City Council.
Melissa expressed that the efforts of various local organizations enhance the visitor experience, add to
the citizen's quality of life, and strengthen Tybee's special and successful small town experience should be
incorporated into communications. This is all part of the Program's Vision and Mission Statements and
work plans.
TIDA/MS BOD approved: 3/18/15 Page 1 of 2
DDA Training/Annual Planning
Chantel reviewed the upcoming development authority training opportunities that Brenda, Steve, and Ted
can attend to meet their training requirement. Training is required within the first year of a director's
appointment. The three locations where training is being held at no charge are in Dublin, LaGrange, and
Atlanta. Brenda will check her calendar and confirm with Chantel that she can go to the one in Atlanta.
Steve and Ted will check their calendars and let Chantel know which one they will attend.
PROMOTIONS COMMITTEE
Third Thursdays on Tybee
Brenda confirmed the judges reviewed nine submissions received for 2015 Third Thursdays on Tybee
consideration. They selected Chris Desa, Roy Swindelle, and Cynergy(Judy and Bob Williams)for the
spring performances. Clark Byron and Sarah Tollerson were selected for the fall performances. The
judges recommend that the November performance not continue due to the time change and issues with
inclement weather. The dollars budgeted for November's performance should be reallocated to
marketing Third Thursdays on Tybee. Directors agreed with the selections, recommendations and
reallocation of dollars. Directors discussed the possibilities of having Tybee Arts Association be a
component during the performances as has been previously discussed. Vicki will check with Tybee Arts
Association to gauge their interest and report back to the board.
Movies in the Park
Brenda informed the Directors that she is preparing a list of movies for the summertime Movies in the
Park for confirmation at the next meeting. She has followed up with TIARA regarding their interest in
donating equipment per discussions last year. She is speaking directly with Diane Kaufman at this point
and will provide information as it becomes available.
BUSINESS ASSISTANCE COMMITTEE
Discussion noted above under Organization—2015 Work Plan
INFORMATION HUT UPDATE
Signage
Chantel reported that she met with Sara (Visit Tybee) and Trip (Kennickell Group) regarding signage that
Kennickell will design and install at the Info Hut this season. Three logos (Visit Tybee, City of Tybee, and I
for Information)will be used. She has provided Trip with the A Classic Main Street Community line to
incorporate into the design so that the partnerships are clear. Directors agreed and confirmed Chantel
should proceed.
ANNUAL PROGRAM AGREEMENT!ASSESSMENT
Chantel confirmed that Ted and Mayor Buelterman have signed the 2015 Georgia Classic Main Streets
Memorandum of Understanding. She mailed it to the Department of Community Affairs- Office of
Downtown Development. Once their director signs it,we will receive a copy that will be on file in the
Clerk of Council's office and the Dev'l Authority/Main Street office.
OTHER BUSINESS!NEWS
Chantel informed Directors that the Arts Festival hosted by the Tybee Arts Association has been changed
to only one day in Memorial Park instead of two. Therefore, Sunday, September 27 should be available
for Community Day if desired. Directors confirmed that this should be placed on the next agenda for the
date to be reconsidered and voted upon. Brenda reported that she is in discussion with the Tybee Arts
Association regarding a public art component involving kites during Community Day this year. Chantel
reported that she is in communication with the YMCA as well.
ADJOURN
The meeting adjourned at 7:12.
TIDA/MS BOD approved: 3/18/15 Page 2 of 2