HomeMy Public PortalAbout2014.178 (10-07-14)RESOLUTION NO. 2014.178
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LYNWOOD OPTING TO
REJECT ALL BIDS AND REPUBLISH THE RFP FOR PRINTING OF THE CITY'S
NEWSLETTER —LYNWOOD N' PERSPECTIVE .
WHEREAS, on August 19, 2014, the City Council approved the release of a
Request for Proposals (RFP) for the printing of the City's community newsletter,
Lynwood N' Perspective (LNP); and
WHEREAS, the City received a total of three proposals, but only two provided
proposals based on the scope of services; and
WHEREAS, selecting from the two vendors would result in an impartial
evaluation of services and lead to substantially higher costs for the City; and
WHEREAS, the goal of the initial RFP was to receive at least three qualifying
proposals in an effort to secure an agreement that would provide the most cost effective
services for the City; and
WHEREAS, in addition to only receiving two qualifying bids, the costs based on a
12 page layout were cost'prohibitive; and
WHEREAS, in the event that the City is unable to finalize a new contract for
printing services by the end of December 2014, staff requests that the City Council
authorize the City Manager to continue a month -to -month contract extension with
Queen Beach Printers, Inc. for an amount not -to- exceed $15,000 or three months,
which is within the City Manager's purchasing authority; and
WHEREAS, City staff recommends that Council reject both bids and re -issue the
RFP, which would allow more time for vendors to respond and would be more
advantageous to the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LYNWOOD DOES
HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. That the City Council opts to reject all bids and republish the RFP for
printing of the City's newsletter.
Section 2. That the City Council authorize the City Manager to continue the
month -to -month contract extension with Queen Beach Printers, Inc. for an amount not -
to- exceed $15,000 or three months.
Section 3. This Resolution shall become effective immediately upon its
adoption.
PASSED, APPROVED AND ADOPTED this 7th day of October, 2014.
ATTEST:
�IhA�� e
Maria Quinonez, City Clerk
APPROVED AS TO FORM:
I u�
David A. Garcia, City Attorney
S-L- r JaL�7---'
Aide Castro, Mayor
APPROVED AS TO CONTENT:
J. Arnoldo Beltran, City Manager
Peter Han, Interim Director of
Technology & Media Support Services
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES )
I, the undersigned, City Clerk of the City of Lynwood, do hereby certify that the
foregoing Resolution was passed and adopted by the City Council of the City of
Lynwood at a regular meeting held on the 7th day of October, 2014.
AYES: COUNCIL MEMBERS ALATORRE, SANTILLAN -BEAS, SOLACHE,
HERNANDEZ AND CASTRO
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
l �
Maria Quinonez, City Clerk
STATE OF CALIFORNIA )
) SS.
COUNTY OF LOS ANGELES- )
I, the undersigned, City Clerk of the City of Lynwood, and the Clerk of the City
Council of said City, do hereby certify that the above foregoing is a full, true and correct
copy of Resolution No. 2014.178 on file in my office and that said Resolution was
adopted on the date and by the vote therein stated. Dated this 7th day of October,
2014.
Maria Quinonez, ity Clerk