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HomeMy Public PortalAbout20180212 - Elementary School Building Committee - Meeting Minutes Hopkinton Public Schools 89 Hayden Rowe – Hopkinton MA 01748 Hopkinton Elementary School Building Committee Hopkinton High School, Room A219, 90 Hayden Rowe St., Hopkinton, MA February 12, 2018 6:30 p.m. Chair Joe Markey called the meeting to order at 6:34 p.m. Attendees: Joe Markey, Chairman John Weaver Mike Shepard, Vice Chair Tim Persson (non-voting) Lauren DuBeau (non-voting) Pam Waxlax (participated remotely) Brendan Tedstone Jennifer Devlin (Alt-voting) Quorum present (6 voting Members). Absent: Jon Graziano, Dr. Cathy MacLeod (non-voting), Dave Daltorio (non-voting), Rob Nickerson Clerk, Susan Rothermich (non-voting), Norman Khumalo (non-voting), Ashoke Ghosh (non-voting) Public Attendees: Also present: Jeff D’Amico & Mike Berlin from Compass Project Management, Inc. (CPM) Jim Barrett & Lee Rich from Drummey Rosane Anderson, Inc. (DRA) John Hobson from Colantonio Inc. (CI) I. Community Input: None II. Approval of Minutes MOTION: Mr. Shepard moved to approve the HESBC meeting minutes dated January 10, 2018 as modified, seconded by Mr. Tedstone Voted: 6-0-0. III. Review and Approve Payment of Invoices MOTION: Ms. Waxlax moved to approve the Invoice #CPM 44-42, from Compass Project Management, dated January 31, 2018, in the total amount of $41,249.00 for OPM professional services, seconded by Mr. Shepard Voted: 6-0-0. MOTION: Ms. Waxlax moved to approve the Invoice #DRA 040 from DRA dated January 31, 2018, in the total amount of $25,656.57 for Architectural professional services, seconded by Mr. Shepard Voted: 6-0-0. MOTION: Ms. Waxlax moved to approve the Invoice #CI APP 16 from Colantonio dated January 31, 2018, in the total amount of $1,401,532.24 for construction services, seconded by Mr. Shepard Voted: 6-0-0. IV. Schedule Update Colantonio & Compass talked the committee through their schedule and milestone dates. The project is roughly 85% complete. This month the RTU’s & generator were started up. The chiller start up is tentatively scheduled for 2 weeks from now, to be confirmed. The sprinkler fire pump startup is tentatively scheduled for the end of the month. The 15,000 gallon inground water storage tank will start to be filled next week. The Forbo flooring is scheduled to start next week. Waterproofing of the restrooms is underway. The mechanical contractor is working on the controls for the RTU’s. The painter is working in area B to finish paint. The ceiling installer is working to finish up ceilings in area B and then moving to area C. The exterior work will resume in a few weeks and run through the end of May. Colantonio plans to turn the building over to the Town at the end of April. The tile contractor (West Flooring) cannot find Tile setters to staff the project so their work is falling behind schedule. CI has reached out to the local union to try to get workers however the union hall does not have any people available either due to large projects currently underway in Boston. CI put West Flooring on notice that they must meet with CI to reconcile the schedule issues and get back on track. CI suggested working on Saturdays to try to get people from the other projects. The committee agreed that the working OT on Saturday was an appropriate next step to maintain the targeted substantial completion date. A meeting with West Flooring is scheduled for next week and we will provide an update at the next meeting. V. Utility Coordination & Kitchen Design Update Colantonio’s PV contractor (Key Solar) sent the PV interconnect Service Agreement to the School Dept. for execution. There is a lot of insurance & legal references in the document, so Compass recommended that the Town Council review the agreement before the School Dept. signs it. VI. Change Orders & Contract Amendments CPM presented multiple Change Order Requests (COR’s) in association with the Marathon Elementary School project. These COR’s (COR 96, 102, 105, 109, 113, 117R2, 129, 130 & 133) will be compiled into Change Order #13 and each individual COR was presented to the committee. MOTION: Ms. Waxlax moved to approve COR 96, 102, 105, 109, 113, 117R2, 129, 130 & 133 in the total amount of $17,806.17 as presented, seconded by Mr. Shepard. Voted: 6-0-0. VII. MSBA Update As of reimbursement request #17, the total submitted project cost were $32,258,787 and of that, the total eligible project costs were $25,216,727. The total eligible grant to date is $11,221,444 which equals roughly a 44.5% reimbursement rate. The MSBA is scheduled to visit the site next week for their monthly walk thru. VIII. FFE Update The MSBA is pushing to purchase FFE items off of the state bid list. Tavares Design (TDA) bid the FFE items as specified. TDA has quotes for $664,888.86 worth of FFE items and $66,217.67 worth of items still needs to get hard quotes. TDA has recommended two value engineering deducts that the ESBC could accept. Option A is to change work table manufacture from Paragon to Columbia which would result in saves of ($43,682.16). Option B is to change the Kubota from model 75 to model 65 which would result in saves of ($7,100.00). The ESBC would like to accept the two VE options and move forward with the quotes that we have in hand. MOTION: Mr. Weaver moved to release the quotes that we have in hand not to exceed $709,458.59 subject to verification, seconded by Mr. Shepard. Voted: 6-0-0. IX. Technology Update The construction team, Hopkinton Public Schools and the design team attended a technology meeting last week. It has not yet been determined if the technology items will be procured using the state bid list. The design teams consultants, 3si, plans to assemble the bid packages within the next 3 weeks. The construction team has confirmed that no owner furnished technology is required to get their certificate of occupancy. X. Transition Meeting A transition meeting was held last week with the Center School Reuse Committee, CPM, DRA & Hopkinton Public Schools. The group discussed the status of the building, discussed the move and discussed what items will be left behind. It was identified that HPS plans to take all of the phones to reuse in the new school. The security system will be left behind and the exterior doors will need to be re-keyed because they are currently on the HPS master key system. The re-keying of the exterior doors will be a project cost. The Project will help with the move however we may need to dip into the contingency to cover some costs. It was noted that internal town moves from Center School to other schools in town will not be covered under the project budget. It was identified that as of July 1, 2018, the Town will take over the Center School property, but that date may drift out to mid-July. Parks & Recreation department wants to use the Center school for summer programs. The Center School Reuse Committee knows that the recreation department wants to use the building and they are working out the details. XI. Construction Administration Updates - The ribbon cutting for the new school was discussed and the ESBC would like to tentatively reserve June 9th for the event. The event will consist of school tours and open to the general public. Rob Nickerson to help plan the event. - A member of the ESBC suggested that the project install a time capsule in the lobby above the display cases. The time capsule box will be built be a member of the ESBC and Colantonio stated that they would donate the plaque. - The construction team (Colantonio, Compass & DRA) is holding a ‘teaching moment’ for the Center School kindergarteners on March 6th. The construction team will bring various building materials to show the kids and set up different stations for them to rotate through. XII. Next Meeting Dates The next ESBC meeting will be scheduled for March 12th at a location TBD. Compass will coordinate a meeting location with the Town. MOTION: Mr. Tedstone moved to adjourn at 8:17 PM, seconded by Mr. Shepard. Voted: 6-0-0 Respectfully submitted, Mike Berlin Project Manager, Compass Project Management, Inc.