HomeMy Public PortalAboutGolf Commission Packet 09.27.22MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date: September 27, 2022
Time: 4:00 PM
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Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in
person and via remote means, in accordance with applicable law. This means that members of
the public body may access this meeting in person, or via virtual means. In person attendance
will be at the meeting location listed above, and it is possible that any or all members of the
public body may attend remotely. No in -person attendance of members of the public will be
permitted, and public participation in any public hearing conducted during this meeting shall be
by remote means only. If the Town is unable to live broadcast this meeting, a record of the
proceedings will be provided on the Town website as soon as possible. The meeting may be
viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream
(livestream.brewster-ma. ov), or Video recording (tv.brewster-ma.Aov).
When required by law or allowed by the Chair, persons wishing to provide public comment or
otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted
on our posted agenda.
Meetings may be joined by:
1. Phone: +1 312 626 6799 or +1 929 436 2866
Webinar ID: 881 4407 8985
Passcode: 049087
To request to speak: Press *9 and wait to be recognized.
2. Zoom Webinar:
https://us02web.zoom.us/j/88144078985?pwd=M05Kc )nNsR1ROT2FzZEpkSFZDWUVO
Zz09
Passcode: 049087
To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized.
AGENDA
• Call to Order
• Declaration of a Quorum
• Public Comment
• Superintendent's Report
• Director's Report
BRF,w r Jay Packett
Director of Operations
Colin Walsh
Course Superintendent
Golf Commission
Anne O'Connell
Chair
Andrea Johnson
Vice Chair
Rob David
John Kissida
Wyn Morton
Jeff Odell
David Valcourt
The Captains Golf Course
1000 Freemans Way
Brewster, MA 02631
(508) 896-1716
www.CaptainsGolfCourse.com
• Discuss and possible vote on 2023 Senior Four -Ball Championship
• Course Operations Questions and Concerns
i. Correspondence regarding 'Branding'
• Update FY23 HVAC Project (Jeff Odell)
• Update FY23 Windows/Doors Project (Rob David)
• Other Strategic Planning Updates (Commission)
• Questions and Comments from Associations and Liaisons
• Review and approve minutes
• 8/9 (reviewed not voted)
• 8/23
• Future Agenda Items and Meetings (10/11 (Town Hall); 10/25 (Remote))
• Matters not anticipated by the Chair
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
BUDGET STATUS rev. 8/31/22
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity
SUBTOTAL
GENERAL EXPENSES
OiVGrease
Diesel Fuel
Heating
Gasoline
Electricity
Electricity -Irrigation Pump
R&M Equipment
R&M Irrigation
Proffessio nal/Technical
OSHA Training
Phones
Alarm
Office Supplies
Score Cards
Maintenance Supplies
Range Supplies
Computer Supplies
Custodial Supplies
Rubbish RemovaVSanitation_
Seed & Sod
Tee & Green
Landscaping
Topsoil & Sand
Fertilizer
Fungicide
Insecticides
Misc. Wetting Agents/Lime
Cart Lease
Clubhouse Furn./Repair
Credit Card Expense
Environmental Monitoring
Safety Clothing Allowance
Mileage -Maintenance
Meetings/Travel
Dues and Subscriptions
Clothing Allowance-Admin
Advertising/Promotions
CVEC Administration Charges
SUBTOTAL
Other Expenses:
Transfer to Trust
Pro Shop Purchases
Capital
Indirect Costs
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
General Liability Insurance
Retirement/Pension Exp.
Transfer to General Stabilization
SUBTOTAL
GRAND TOTAL
Expended thru
August
FY 2023
% of
Budget
Budget Balance Spent
$ 146,352.74 $1,001,971.00 , $ 855,618.26 14.6%
$ 128,385.09 $ 518,540.00 $ 390,154.91 24.8%
$ 15,365.41 $ 61,184.00 $ 45,818.59 25.1%
$ 3,081.00 $ 15,197.00 $ 12,116.00 20.3%
$ - $ - $
$ - $ - $
$ - $ - $
$ 293,184.24 $1,596,892.00 $1,303,707.76 18.4%
$ $ 3,200.00 $ 3,200.00 0.0%
$ 2,392.00 $ 10,500.00 $ 8,108.00 22.8%
$ 683.10 $ 14,000.00 $ 13,316.90 4.9%
$ 1,287.35 $ 9,000.00 $ 7,712.65 14.3%
$ 13,283.98 $ 48,760.00 $ 35,476.02 27.2%
$ 8,073.18 $ 23,320.00 $ 15,246.82 34.6%
$ 17,911.18 $ 88,000.00 $ 70,088.82 20.4%
$ 4,573.08 $ 37,000.00 $ 32,426.92 12.4%
$ 801.00 $ 4,500.00 $ 3,699.00 17.8%
$ $ 2,500.00 $ 2,500.00 _ 0.0%
$ 113.33 $ 1,600.00 $ 1,486.67 7.1%
$ 1,896.31 $ 2,200.00 $ 303.69 86.2%
$ 3,000.16 $ 9,500.00 $ 6,499.84 31.6%
$ 2,985.00 $ 5,000.00 $ 2,015.00 59.7%
$ 2,956.62 $ 12,000.00 $ 9,043.38 24.6%
$ 1,495.10 $ 13,000.00 $ 11,504.90 11.5%
$ 2,484.54. $ 8,000.00 $ 5,515.46 31.1%
$ 2,397.62 $ 22,000.00 $ 19,602.38 10.9%
$ 2,343.56 $ 20,000.00 $ 17,656.44 11.7%
$ 4,810.00 $ 29,000.00 $ 24,190.00 16.6%
$ $ 12,000.00 $ 12,000.00 0.0%
$ 444.82 $ 5,000.00 $ 4,555.18 8.9%
$ 5,396.28 $ 31,500.00 $ 26,103.72 17.1%
$ 11,612.25 $ 96,000.00 $ 84,387.75 12.1%
$ 4,945.37 $ 126,000.00 $ 121,054.63
$ $ 16,000.00 $ 16,000.00
$ 1,015.00 $ 58,000.00 $ 56,985.00 1.8%
$ 55,500.00 $ 111,000.00 $ 55,500.00 50.0%
$ 6,682.48 $ 50,000.00 $ 43,317.52 13.4%
$ 19,626.90 I $ 75,000.00 ' $ 55,373.10 26.2%
$ $ 3,000.00 $ 3,000.00 , 0.0%
$ 896.87 $ 9,000.00 $ 8,103.13 10.0%
$ $ 450.00 $ 450.00 0.0%
$ $ 2,500.00 $ 2,500.00 0.0%
$ 2,065.00 $ 4,100.00 $ 2,035.00 50.4%
$ - $ 4,000.00 $ 4,000.00 0.0%
$ 4,625.98 $ _ 50,000.00 $ 45,374.02 9.3%
$ 1,171.88 $ 4,688.00 $ 3,516.12 25.0%
$ - $ - $
$ - $ - $
$ - $ - $
$ - $ $
$ - $ - $
$ - $ - $
$ - $ - $
$ 187,469.94 $1,021,318.00 $ 833,848.06 18.4%
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity
Contractual Obligations
SUBTOTAL
GENERAL EXPENSES
Oil/Grease
Diesel Fuel
Heating
Gasoline
Electricity
Electricity -Irrigation Pump
R&M Equipment
R&M Irrigation
Proffess ionavrec hnical
OSHA Training
Phones
Alarm
Office Supplies
Score Cards
Maintenance Supplies
Range Supplies
Computer Supplies
Custodial Supplies
Rubbish RemovaVSanitation
Seed & Sod
Tee & Green
Landscaping
Topsoil & Sand
Fertilizer
3.9% Fungicide
0.0% Insecticides
Misc. Wetting Agents/Lime
Cart Lease
Clubhouse Furn./Repair
Credit Card Expense
Environmental Monitoring
Safety Clothing Allowance
Mileage -Maintenance
Meetings/Travel
Dues and Subscriptions
Clothing Allowance-Admin
Advertising/Promotions
SUBTOTAL
Other Expenses:
$ 21,000.00 $ 21,000.00 0% Transfer to Trust
$ 45,085.60 230,000.00 $ 184,914.40 20% Pro Shop Purchases
$ $ Capital
$ _ 205,356.00 205,356.00 $ - 100% Indirect Costs
$ 111.76 671.00 $ 559.24 17% Life Insurance
$ 55,080.00 $ 55,080.00 0% Unemployment
$ 46,265.5.0 3.43,608.00 $ 297,342.50 13% Health Insurance
$ 23,976.00 $ 23,976.00 0% Medicare
$ 5,308.00 20,000.00 $ 14,692.00 27% Compensated Absences
$ 10,605.00 16,480.00 $ 5,875.00 64% Workers Compensation
$ 68,262.24 81,198.00 $ 12,935.76 84% General Liability Insurance
$ 238,554.00 238,554.00 $ - 100% Retirement/Pension Exp.
$ $ 400,000.00 $ 400,000.00 0%
$ 619,548.10 51,635,923.00 $ 616,374.90 38% SUBTOTAL
$1.100,202.28 54.254.133.00 52.753,930.72 26%!GRAND TOTAL
FY 2022
% of
Expended thru Budget
August Budget Balance _ Spent
$ 110,354.63 $ 857,151.00 $ 746,796.37 12.9%
$ 124,847.94 $ _554,757.00 $ 429,909.06 22.5%
$ 14,879.88 $ 50,000.00 $ 35,120.12 29.8%
$ 2,815.50 $ 16,560.00 $ 13,744.50 17.0%
$ 6,000.00 $ 39,529.00 $ 33,529.00 15.2%
$ $ - $ -
$ $ - $
$ 258,897.95 $ 1,517,997.00 $ 1,259,099.05 17.1%
$ 1,016.00 $ 3,000.00 $
$ 997.88 $ 10,000.00 $
$ 528.37 $ 14,000.00 $
$ 2,532.37 $ 8,500.00 $
$ 11,685.58 $ 46,000.00 $
$ 5,604.48 $ 22,000.00 $
$ 11,799.31 $ 80,000.00 $
$ 15,136.65 $ 35,000.00 $
$ 105.00 $ 4,500.00 $
$ $ 2,500.00 ' $
$ 128.50 $ 1,600.00 I $
$ 1,635.40 $ _2,200.00 $
$ 2,122.85 $ 9,500.00 $
$ 1,685.37 $ 4,000.00 $
$ 2,012.63 $ 12,000.00 $
$ 2,499.78 $ 13,000.00 $
$ 1,189.60 $ 8,000.00 $
$ 4,570.76 $ 20,000.00 $
$ 5,206.15 $ 26,000.00 $
$ 2,332.78 ' $ 25,000.00
$ 1,141.20 $ 12,000.00
$ $ 5,000.00
$ 1,424.76 T $ 30,000.00
$ 2,200.00 $ 80,000.00
$ 24,469.75 $ 120,000.00
$ 324.00
$ 55,500.00
$ 2,621.72
$ 16,686.03
$ 561.89
$_
$ 1,080.00
•
$ 5,086.00
$
$ 15,000.00
$ 55,000.00
$ 111,000.00
$ 35,000.00
$ 57,000.00
$ 3,000.00
$ 9,000.00
$ 450.00
$ 2,500.00
$ 4,100.00
$ 4,000.00
$ 50,000.00
- $ - _$
- $ - $
-
- $
$
$
$ - $ - $
$ 183,884.81 $ 939,850.00 T $ 755,965.19 19.6%
1,984.00
9,002.12
13,471.63
5,967.63
34,314.42
16,395.52
68,200.69
19,863.35
4,395.00
2,500.00
1,471.50
564.60
7,377.15
2,314.63
9,987.37
10,500.22
6,810.40
15,429.24
20,793.85
22,667.22
10,858.80
5,000.00
28,575.24
77,800.00 I
95,530.25
15,000.00
54,676.00
55,500.00
32,378.28
40,313.97
3,000.00
8,438.11
450.00
2,500.00
3,020.00
4,000.00
44,914.00
33.9%
10.0%
3.8%
29.8%
25.4%
25.5%
14.7%
43.2%
2.3%
0.0%
8.0%
74.3%
22.3%
42.1%
16.8%
19.2%
14.9%
22.9%
20.0%
9.3%
9.5%
0.0%
4.7%
2.8%
20.4%
0.0%
0.6%
50.0%
7.5%
29.3%
0.0%
6.2%
0.0%
0.0%
26.3%
0.0%
10.2%
$ 21,000.00 $ 21,000.00
$ 30,180.43 $ 230,000.00
$ - $ 100,000.00
$ 129,324.00 $ 129,324.00
$ 92.82 ' $ 632.00
$ - $ 54,000.00
$ 37,045.00 $ _ 2.85,504.00
$ _ $ 21,793.00
$ 1,193.00 $ 15,000.00
$ 9,646.00 $ 16,000.00
$ 70,511.92 $ 78,834.00
$ 251,300.00 $ 251,300.00
199,819.57
100,000.00
539.18
$ 54,000.00
$ 248,459.00
$ 21,793.00
$ 6,354.00
$ 8,322.08
100%
13%
0%
100%
15%
0%
13%
0%
8%
60%
89%
100%
$ 550,293.17 $ 1,203,387.00 $ 639,286.83 46%
$ 993,075.93 $ 3,661,234.00 5 2,654,351.07 27%
CAPTAINS GOLF COURSE COMPARISON REPORT
AUGUST
Aug -17 Aug -18 Aug -19 Aug -20 Aug -21 Aug -22
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 3,019.00 $ 2,093.00 $ 2,963.00 $ 3,015.00 $ 1,053.00 $
RESIDENTS - Morning $ $ 795.00 $ (1,670.00) $ - $ - $
RESIDENTS - Twilight $ 596.00 $ 447.00 $ 636.00 $ 501.00 $ 468.00 $ 1,040.00
CHARTER NON-RESIDENTS $ - $ - $ $ $ $
NON-RESIDENTS $ 1,995.00 $ 1,596.00 $ 1,676.00 $ 5,280.00 $ 1,752.00 $
NON-RESIDENT TWILIGHT $ $ $ 1,036.00 $ 544.00 $ 700.00 $
AFP COLLEGIATE $ - $ $ - $ - $ $
AFP JUNIOR $ 180.00 $ - $ $ $ 292.00 $
SUBTOTAL $ 5,790.00 $ 4,931.00 $ 4,641.00 $ 9,340.00 $ 4,265.00 $ 1,040.00
GREEN FEES:
18 HOLE GREEN FEE $ 316,081.50 $ 329,551.84 $ 347,989.06 $ 431,403.00 $ 380,293.60 $ 399,120.00
TWILIGHT GREEN FEES $ 34,941.00 $ 34,837.60 $ 35,531.00 $ 53,405.00 $ 43,981.00 $ 43,079.00
BACK 9 GREEN FEES $ 17,690.20 $ 19,488.03 $ 28,448.00 $ 29,303.00 $ 39,539.00 $ 63,327.00
ADVANCED RESERVATIONS $ 6,292.50 $ 3,772.00 $ 13,946.00 $ 530.00 $ 814.00 $ 19,963.20
SUBTOTAL $ 375,005.20 $ 387,649.47 $ 425,914.06 $ 514,641.00 $ 464,627.60 $ 525,489.20
CARTS:
18 HOLE CART $ 98,063.98 $ 105,298.60 $ 107,406.70 $ 134,592.00 $ 131,916.26 $ 137,649.67
9 HOLE CART $ 23,429.24 $ 28,133.33 $ 28,588.08 $ 32,041.84 $ 29,267.72 $ 33,306.27
SUBTOTAL $ 121,493.22 $ 133,431.93 $ 135,994.78 $ 166,633.84 $ 161,183.98 $ 170,955.94
DRIVING RANGE $ 24,436.00 $ 27,241.00 $ 27,898.00 $ 27,873.00 $ 38,958.00 $ 29,932.50
PULL CARTS $ 2,042.78 $ 1,994.64 $ 1,749.99 $ 2,492.46 $ 1,340.31 $ 1,570.60
SNACK BAR RENT $ 2,215.14 $ 2,086.86 $ 2,041.98 $ 2,013.21 $ 1,253.55 $
GIFT CERTIFICATES $ 8,500.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ (4,085.87)
CREDIT BOOK $ (5,863.88) $ (8,111.76) $ (6,220.89) $ (4,850.60) $ (3,991.25) $ 5,805.77
PRO SHOP SALES $ 7,021.60 $ 8,744.96 $ 9,250.31 $ 3,634.22 $ 7,409.43 $ 50,050.76
MISC. SALES $ 45,338.66 $ 45,824.85 $ 47,751.96 $ 42,213.32 $ 46,107.19 $ (337.59)
SUBTOTAL $ 83,690.30 $ 82,780.55 $ 87,471.35 $ 78,375.61 $ 96,077.23 $ 82,936.17
TOTAL REVENUE $ 585,978.72 $ 608,792.95 $ 654,021.19 $ 768,990.45 $ 726,153.81 $ 780,421.31
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH AUGUST ( 8 months )
YEAR 2017 YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 271,190.00 $ 274,098.85 $ 306,661.00 $ 424,830.02 $ 283,150.00 $ 390,561.00
RESIDENTS -Morning $ 231,953.00 $ 216,681.99 $ 212,836.45 $ 233,513.00 $ 167,045.70 $ 261,186.50
RESIDENTS - Twilight $ 33,023.00 $ 41,475.00 $ 47,088.33 $ 69,717.00 $ 52,651.00 $ 67,356.40
CHARTER NON-RESIDENTS $ 6,656.00 $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 $ -
NON-RESIDENTS $ 319,448.00 $ 312,148.00 $ 328,242.00 $ 452,858.00 $ 409,274.00 $ 538,192.87
NON-RESIDENT TWILIGHT $ 22,212.00 $ 40,425.00 $ 40,691.00 $ 77,390.00 $ 71,648.00 $ 81,951.00
COLLEGIATE $ 4,115.00 $ 4,760.00 $ 7,441.00 $ 21,710.00 $ 19,993.00 $ 19,380.00
JUNIORS $ 3,036.00 $ 2,910.00 $ 4,442.00 $ 6,844.00 $ 5,464.00 $ 3,917.00
SUBTOTAL $ 891,633.00 $ 899,393.84 $ 954,641.78 $ 1,292,942.02 $ 1,016,825.70 $ 1,362,544.77
GREEN FEES:
18 HOLE GREEN FEE $ 347,969.96 $ 375,542.00 $ 354,367.52 $ 1,048,056.86 $ 1,249,470.04 $ 1,339,260.24
TWILIGHT GREEN FEES $ 43,375.00 $ 45,351.00 $ 53,171.30 $ 156,488.99 $ 166,732.20 $ 174,772.98
BACK 9 GREEN FEES $ 15,696.85 $ 14,364.00 $ 15,535.95 $ 71,766.00 $ 111,424.00 $ 183,059.14
ADVANCED RESERVATIONS $ 63,845.06 $ 72,233.20 $ 68,882.60 $ 22,901.40 $ 36,663.90 $ 46,042.75
SUBTOTAL $ 470,886.87 $ 507,490.20 $ 491,957.37 $ 1,299,213.25 $ 1,564,290.14 $ 1,743,135.11
CARTS:
18 HOLE CART
9 HOLE CART
SUBTOTAL
DRIVING RANGE
PULL CARTS
SNACK BAR RENT
GIFT CERTIFICATES
CREDIT BOOK
PRO SHOP SALES
MISC. SALES
SUBTOTAL
157,966.48 $ 172,373.08 $ 149,501.12 $ 333,685.29 $ 466,741.83 $ 483,762.24
29,163.74 $ 31,996.30 $ 25,214.96 $ 83,909.36 $ 105,686.64 $ 114,611.75
187,130.22 $ 204,369.38 $ 174,716.08 $ 417,594.65 $ 572,428.47 $ 598,373.99
41,363.00 $ 41,995.80 $ 51,376.00 $ 95,227.00 $ 130,423.00 $ 136,841.50
1,958.18 $ 2,387.34 $ 2,339.24 $ 6,292.59 $ 4,628.80 $ 4,565.68
14,500.00 $ 8,500.00 $ 10,451.58 $ 10,000.00 $ 10,000.00 $ 5,000.00
2,394.81 $ 107.08 $ (3,839.22) $ (15,657.64) $ (8,723.24) $ (12,450.77)
2,076.20 $ 3,151.16 $ 1,725.01 $ 2,855.81 $ 14,212.54 $ 11,780.99
105,978.62 $ 105,836.05 $ 103,384.51 $ 119,932.82 $ 202,994.27 $ 229,589.65
$ $ $ $ $ 5,389.50
168,270.81 $ 161,977.43 $ 165,4.37.12 $ 218,650.58 $ 353,535.37 $ 380,716.55
TOTAL REVENUE $ 1,717,920.90 $ 1,773,230.85 $ 1,786,752.35 $ 3,228,400.50 $ 3,507,079.68 $ 4,084,770.42
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH AUGUST (2 months )
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 6,727.00 $ 12,598.00 $ 5,972.00 $ 12,392.00 $ 7,371.00 $ -
RESIDENTS - Morning $ 3,092.00 $ (795.00) $ 3,340.00 $ (793.00) $ 3,390.00 $ 3,280.00
RESIDENTS - Twilight $ 2,240.00 $ 2,997.00 $ 1,974.00 $ 2,885.00 $ 2,808.00 $ 4,680.00
CHARTER NON-RESIDENTS $ - $ $ - $ $ - $
NON-RESIDENTS $ 3,540.00 $ 4,776.00 $ 6,683.00 $ 14,040.00 $ - $ 2,080.00
NON-RESIDENT TWILIGHT $ 1,234.00 $ 1,905.00 $ 1,036.00 $ 894.00 $ 1,400.00 $ 2,310.00
COLLEGIATE $ 515.00 $ 740.00 $ 945.00 $ 1,221.00 $ 1,221.00 $ 450.00
JUNIORS $ 720.00 $ 1,085.00 $ 388.00 $ 496.00 $ 584.00 $
SUBTOTAL $ 18,068.00 $ 23,306.00 $ 20,338.00 $ 31,135.00 $ 16,774.00 $ 12,800.00
GREEN FEES:
18 HOLE GREEN FEE $ 679,700.13 $ 722,806.81 $ 745,041.93 $ 868,187.92 $ 804,063.58 $ 848,532.00
TWILIGHT GREEN FEES $ 72,370.00 $ 72,375.20 $ 81,431.00 $ 106,717.99 $ 94,774.20 $ 95,868.00
BACK 9 GREEN FEES $ 38,004.20 $ 44,641.04 $ 55,514.00 $ 56,729.00 $ 76,416.00 $ 129,465.01
ADVANCED RESERVATIONS $ 30,358.08 $ 18,656.50 $ 21,673.60 $ 8,699.20 $ 6,977.70 $ 22,337.20
SUBTOTAL $ 820,432.41 $ 858,479.55 $ 903,660.53 $ 1,040,334.11 $ 982,231.48 $ 1,096,202.21
CARTS:
18 HOLE CART $ 219,312.43 $ 233,501.18 $ 234,432.80 $ 268,552.38 $ 277,075.56 $ 288,662.37
9 HOLE CART $ 49,262.39 $ 56,919.72 $ 60,032.66 $ 61,686.79 $ 60,360.82 $ 69,917.82
SUBTOTAL $ 268,574.82 $ 290,420.90 $ 294,465.46 $ 330,239.17 $ 337,436.38 $ 358,580.19
DRIVING RANGE $ 58,931.00 $ 56,262.00 $ 62,219.00 $ 69,987.00 $ 67,787.00 $ 68,755.50
PULL CARTS $ 4,257.92 $ 4,127.61 $ 3,791.97 $ 4,505.67 $ 2,593.86 $ 3,102.79
SNACK BAR RENT $ 17,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 5,000.00
GIFT CERTIFICATES $ (11,616.29) $ (15,097.46) $ (13,162.72) $ (10,173.36) $ (10,135.26) $ (10,056.64)
CREDIT BOOK $ 7,538.69 $ 8,489.20 $ 8,828.23 $ 3,372.68 $ 9,827.05 $ 8,320.93
PRO SHOP SALES $ 95,969.25 $ 103,599.86 $ 100,923.61 $ 80,757.12 $ 103,408.07 $ 103,772.66
MISC. SALES $ $ $ 15,347.00 $ $ $ 1,598.41
SUBTOTAL $ 172,080.57 $ 167,381.21 $ 187,947.09 $ 158,449.11 $ 183,480.72 $ 180,493.65
TOTAL REVENUE $1,279,155.80 $1,339,587.66 $ 1,406,411.08 $ 1,560,157.39 $ 1,519,922.58 $ 1,648,076.05
MONTH:
Aug -22
GUEST PLAY
DATE DAY 18 6-9 TWI-LT PP COMP OTHER TOT-GST
ill MON 225 57 57 12 351
21 TUE 225 93 59 - 2 - 379
3 WED 205 74 61 10 13 363
4 THU 217 35 38_ - 3 293
5 FRI 220 94 41 3 - 358
6 SAT 227 48 52 - 2 329
7 _ SUN 194 23 96 2 7 322
8, MON 172 82 58 _ 6 - 318
9 TUE 206 42 20 4 1 273
10, WED 198 85 36 19 338
11! THU 138 44 20 2 204
12 FRI 228 85 63 - 5 381
13 SAT 240 67 39 _ 2 348
14 SUN 169 44 88 17 318
15 MON 204 60 46 9 319
16 TUE 224 53 52 3 7 339
17 WED 86 40 41 - 8 175
18 THU 114 59 52 1 5 231
19 FRI 223 45 71 - 10 349
20 SAT 162 54 42 1 6 _ 265
21 SUN 154 24 76 11 - 265
22 MON 147 19 12 - 5 183
23 TUE 111 27 47 4 189
24 WED 198 82 34 - 21 335
25 THU 140 67 20 - 3 50 280
26 FRI 226 55 27 2 - 310
27 SAT 185 57 1 29 8 279
28 SUN 123 20 72 8 223
29 MON 120 28 47 - 4 - 190
30 TUE 122 17 38 5 182 ,
31 WED 74 48 ' 24 14 160'
8,858 •
TOTALS 5,477 1.828 1,458 21 224t
18
191
147
149
125
129
126
134 64
162 53
118 29
137 59
118 59
143 61
123 50
168 66
170
131
39
137
161
161
167
103
137
164
144
151
149
178 62
162 45
137 37
151 47
MEMBER PLAY
B-9 TWI-LT
16 49
45 50
50 67
61
65
29
45 '
30 I
11
74
53'
36
76
40
21
55
40
72
52
4,412 1,503
GRAND
TOT-MBR TOTALS
256 607
242 621
266 629
19 205 498
43 237 595
13 168 497
24 222 544
54 269 587
36 183 456
52 248 586
17 194 398 AM Clouds, PM Rain, 74 oft
36 240 621 Sunny, Nice, 72 deg
30 203 551 Sunny, Nice, 71 deg,
32 266 584 Partly Sunny, 75 deg
50 265 584 Sunny, Nice, 73 deg
34 195 534 Sunny AM, Rain, PM, 75 deg
41 91 266 Rainy, 72 deg
21 232 463 Part'} Sunny, 75 dei
75 289 638 Sunny, Warm, 80 at -9
26 223 488 Sunny, 82 deg
COMMENTSANEATHER -
Partly Clouuy, PM Showers, 80 deg
Sunny, 82 deg
Sunny, 82 deg
Partly Sunny, 86 deg
Sunny, Hot, Humid, 84 deg
Hot, Humid, 86 deg
Sunny, Hot, 84 deg
Su y, Hot, 86 deg
Sunny, PM LIghtning, 85 deg
CI0•.1oy, 74 deg_
34 277 542
12 155 338
44 202 391
56 275 610
18 202 482
25 248 558
21 222 501
36 276 499
59 266 465
51 225 407
27 225 385
1.152 7,067 15,925
August -21 5,421 949 1,525 I 17 69 56 8,037 4,678 1,253 1.505 • 7,436 15.473
August -20 _ 6,126 743 t 1,988 • 59 93 - 9.009 5,007 872
August -19, 5,353 771 1,284 • 196 ' 7,604 4,138 1.038 1,185 6,361 • 13,965
AUIust•18 1 j 5,145 478 1.336 ' 25 240 , 140 7,364 4,057 1 060 1,089 6.206 13,570
August -171 5,013 454 1,442' 64 2171 170 7,360 4,136 952 1,019 6,107 13,467
August -161 5,765 446 1,762 4. 64 ' 259 133 8,429 4.515 1,303 810 6,628 15,057
2,064 7,943 16.952.
513.71
Partly Sunny, 75 deg
Clout,. Showers, 72 deg
AM Rain, PM Lkjhtni.g, 75 deg_
Sun, 82 deg
Partly Sunny 82 dejL
Sunny, 80 '9
Sunny, Nice, 74 deg
Sunny, 75 aeg
Sunny, Nice, 75 deg
Partly Sunny, 78 deg _
AM Rain, PM Sun, 73 dcg
August -15; 6,448 229 1,271 100 257 126 8,431 4,228 1,028 1,036 6,292 14,723
August -14' 6,414 317 1,186 41 228 178 8,364 4,371 1,138 775 A284 14 648
August -13 6.095 284 1,527 _ 204 200 144 8454 4,381 1,216 636 6,233 14687
August -12 5.515 283 1.168 106 215 283 7,570 4,472 1149 337 5,958 13,528
August -11i 5,893 160 898 127 190 306 7,574 4,506 1.161 279 5.946 13,520
August -101 5,0531 219 2,154 265 167 322 8,180 4,434 1,166 363 5.963 14,143
August -09' 6,200 275 1,279. 310 256 552 8,872 4,150 1,136 354 5,640 14,512
August -08 6,789 276 1,372 268 214 410 9,329 4,934 1,306 524 6,764 1.6,093
I
August -07 6,681 256 1,530 428 238 514 9,647 5,071 1,353 407 6,831 16,478
August -06. 6,010 323 1,273 500 249 590 8,945 5,085! _1,215 444 6,744 15,689
August -05 4,647 384 1,336 1,913 208 397 8.885 4,896 ' 1,236 825 6,957 15,842
August -04 4,172 394 1,144 1,460 245 22 7,437 4.817 I 1,182 776 6.775 14,212
August -03 r 4,871 439 1,250 1,693 207 308 8,768 4,985 1,243 556 6,784 15.552
August -02' 4,745 415 1,308 Z143 221 1961 9,028 4,872 1,231 441 6,544 15,572
August•01 3,087 412 1.764 3,746 189 15 ' 8.713 4,423 1.174 187 5,784 14,497
AUOUsf-001 3,555 351 821 3.166 98 268 8,259 4,412 813 441 5.666 13,925
CALENDAR YEAR 2022 PLAY TOTALS
TOTAL
GUEST
PLAY
MEMBER
PLAY
PLAY
18 hole
Back 9
Twilight
Guest
Back 9 Twilight Member
Monthly
Member
green
Prepaids w/mbr green Misc. Play
18 hole play
play play Play
Totals
Play %
January
_
40
21
19
-
-
80
508
70
73
651
731
89%
February
181
-
39
71
3
294
548
119
105
772
1,066
72%
March
294
6
72
146
12
530
1,318
313
263
1,894
2,424
78%
April
1,109
284
302
408
90
2,193
2,372
471
630
3,473
5,666
61%
May
2,413
355
721
301
402
4,192
3,762
699
944
5,405
9,597
56%
June
3,740
368
617
1,035
337
6,097
3,960
989
1,184
6,133
12,230
50%
July
6,119
94
1,701
1,806
298
10,018
4,607
1,390
1,391
7,388
17,406
42%
August
5,477
21
1,628
1,458
274
8,858
4,412
1,503
1,152
7,067
15,925
44%
September
-
-
-
-
-
-
-
-
-
-
-
#DIVl0!
October
-
-
-
-
-
-
-
-
-
-
-
#DIVIO!
November
-
-
-
-
-
-
-
-
-
-
-
#DIVIO!
December
-
-
-
-
-
-
-
-
-
-
-
#DIVIOI
19,373
1,149
5,099
5,225
1,416
32,262
5,554
5,742
32,783
65,045
50%
TOTALS
21,487
2021
26,122 1,201 3,939 8,265 1,376 40,903
34,259
7,995
10,569 52,823
93,726
56%
2020
23,830 531 2,503 8,682 564 36,110
3,240
4,728 11,480 48,648
84,758
57%
1
2019
22,138 1,769 2,344 6,082 2,591 34,924
26,2341
5,425 6,833 38,492
73,416
52%
2018
22,289 1,888 2,032 6,112 3,932 36,253
25,608 f
6,363 38,142
74,395
51%
6,171
2017
1
21,905 1,907 1,825 6,534 2,926 35,097
26,477
6,426 5,477
73,477
52%
38,380
1
2016
23,902 2,357 1,809 6,5951 4,206 38,869
27,309
7,663 5,577 40,549
79,418
51%
2015
25,318 2,216 1,174 6,117 3,435 38,260
24,845
5,605 I 5,502 i 35,952
74,212
48%
2014
23,4221 2,4051 929 5,885 3,867 36,508
26,145
3,9321 36,052
72,560
50%
5,975
2013
23,220 2,438
6,311 3,799 36,906
25,748
6,108 3,769
35,625
72,531
49%
1,138
1
2012
23,523 ! 2,636 1,231 6,161 3,618 37,169
28,694
7,121 2,963 38,778
75,947
51%
23,7231 3,242 843 5,128 3,449 36,385
28,422
6,854 2,678 37,954
74,339
51%
2011
2010
20,652 3,180 878 6,594 4,457 35,761
27,379
6,782 3,442 37,603
73,364
51%
2009
22,986 3,517 2,0891 5,011 5,218 38,821
26,929
6,107 3,160 36,196
75,017
48%
2008
23,524 4,582 1,204 5,837 5,816 40,963
25,997
6,959 5,918 38,874
79,837
49%
24,113 4,858 1,177 6,544 6,577 43,269
7,470 3,353 40,581
83,850
2007
29,758
48%
2006
22,099 7,080 1,485 5,828 6,962 43,454
31,342
7,376 3,654 42,372
85,826
49%
1
2005
16,577 11,9481 2,162 4,601 6,404 41,692
28,879
7,270 4,869 41,018
82,710
50%
2004
16,731 , 12,074 1,858 , 4,602 5,472 40,737
30,078 ,
7,250 4,212 41,540
82,277
50%
1
2003
17,168 12,342 1,912 4,371 5,397 41,190
28,837
6,065 3,800 38,702
79,892
48%
1
2002
17,705 15,353 1,953 5,4821 4,487 44,980
30,641
7,111 3,205 40,957
85,937
48%
2001
13,280 21,699 1,943 5,034 4,070 46,026
30,163
7,039 1,837 1 39,039
85,065
46%
2000
14,082 18,987 1,779 3,480 2,382 40,710
28,967
4,375 2,879 36,221
76,931
47%
FY 2023 Projections by month
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
TOTAL REVENUES
JUL
12,000
425,520
142,313
20,803
47,000
5,000
652,636
AUG SEP
6,000 $ 3,886
425,520 $ 248,220
149,090 $ 101,652
27,309 $ 18,203
46,000 $ 30,000
5,000 $ 5,000
- $ -
658,914 $ 406,961
OCT
159,570
74,545
13,002
25,000
5,000
277,117
NOV DEC JAN FEB
$ $ $ 248,047
53,190 $ 17,730 $ 17,730 $ 17,730
27,107 $ 6,777 $ 4,744 $ 3,388
5,201 $ 1,300 $ 2,600 $ 2,600
15,000 $ 5,000 $ 10,000 $ 2,000
2,500 $ 2,000 $ - $
$ 5 $ -
102,998 $ 32,807 $ 35,074 $ 273,766
MAR
554,458
35,460
5,421
2,600
20,000
2,500
620,440
APR
393,957
53,190
27,107
10,402
25,000
5,000
514,656
EXPENSES:
Wages $ 154,899 $ 154,899 $ 138,930 $ 121,364 $ 111,782 $ 102,201 $ 105,395 $ 79,845 $ 108,589 5 118,170 $
Operating Expenses $ 134,505 $ 129,449 $ 105,177 $ 59,668 $ 53,600 $ 36,407 $ 36,407 $ 45,509 $ 71,804 $ 107,200 $
Pro Shop Purchases $ 25,300 $ 23,000 $ 16,100 $ 10,350 $ 4,600 $ 5,750 $ $ $ $ 39,100 $
Life Insurance $ 671 $ $ - $ 5 - $ - $ $ $ $ - $
Unemployment $ $ - $ - $ - $ 9,200 $ 9,200 $ 9,200 $ 9,200 $ 9,200 $ 9,080 $
Health Insurance $ 28,629 $ 28,629 $ 28,629 $ 28,629 $ 26,629 $ 20,629 $ 28,629 $ 28,629 $ 28,629 $ 28,629 $
Medicare $ 23,976 $ - $ - $ - $ - 5 - $ $ - $ - $ $
Compensated Absences $ 20,000 $ - $ - $ - $ - $ - $ $ - $ - $ - $
Workers Compensation $ 16,480 $ - $ - $ - $ - $ - $ $ $ $ - $
Retirement/Pension $ 238,554 $ - $ $ - $ - $ - $ $ 5 $ - $
Liability & Property Insurance $ 81,199 $ - $ $ - $ - $ - 5 $ $ $ - $
Transfer to Trust $ 21,000 $ - $ $ - $ - $ - $ $ $ $ $
Contractual Obligations $ $ - $ $ - $ - $ - $ $ $ $ $
Indirect Costs $ 214,006 $ - $ $ $ - $ - $ $ $ $ $
Transfer to Capital Stabilization $ 400,000 $ - $ $ - $ - $ - $ $ $ $ $
FY23 Capital $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $
TOTAL EXPENSES $ 1,359,219 $ 335,976 $ 288,836 $ 220,011 $ 207,811 $ 182,188 $ 179,631 $ 163,183 $ 218,221 $ 302,179 $
SURPLUS/(DEFICIT) $ (706,583) $ 322,938 $ 118,125 $ 57,106 $ (104,813) $ (149,381) 5 (144,557) $ 110,583 $ 402,219 $ 212,477 $
MAY
169,683
106,380
54,214
11,702
30,000
5,000
72,517
469,496
151,705
111,245
52,900
28,629
344,479
125,017
JUN
51,069
212,760
81,322
14,302
45,000
5,000
409,452
249,115
120,347
52,900
28,629
450,991
(41,539)
TOTALS
1,459,105
1,773,000
677,680
130,020
300,000
42,000
72,517
4,454,317
1,596,892
1,011,318
230,000
671
55,080
343,548
23,976
20,000
16,480
238,554
81,199
21,000
214,006
400,000
4,252,724
201,593
ACTUAL ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
REVENUES: JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN TOTALS
Season Passes $ 11,760 5 1,040 $ $ - $ $ $ $ $ $ $ $ - $ 12,800
Green Fees $ 570,713 $ 525,489 $ $ $ $ $ $ $ $ $ $ - $ 1,096,202
Cart Fees $ 189,156 $ 172,527 $ $ $ $ $ $ $ $ $ $ - $ 361,683
Driving Range $ 38,823 5 29,933 $ $ $ $ $ $ $ $ 5 $ $ 68,756
Pro Shop Revenues $ 53,722 $ 50,051 $ $ $ $ $ $ $ $ $ - $ $ 103,773
Restaurant Rent $ 5,000 S $ $ $ $ $ $ - $ $ $ - $ $ 5,000
Solar Array $ - $ - $ $ $ $ $ $ - $ $ $ 5 $
Miscellaneous $ 1,936 $ (338) $ $ $ $ $ $ - $ $ $ $ $ 1,598
Gift Certificates $ (5,971) $ (4,086) $ $ $ $ $ $ - $ $ $ $ $ (10,057)
Credit Book $ 2,515 $ 5,806 $ $ $ $ $ 5 - $ $ $ $ $ 8,321
TOTAL REVENUES $ 867,655 $ 780,421 5 $ $ $ $ $ - $ $ $ $ $ 1,648,076
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Ufe Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Indirect Costs
Transfer to Capital Stabilization
Capital
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFICR)
129,686
58,451
21,367
56
21,337
2,308
10,605
238,554
68,262
550,626
163,498
129,019
23,719
56
24,929
3,000
205,356
549,576
317,028 $ 230,845 $
$
5
5
$
$
$
5
5
S
5 5
- $ $
$ $
5 5
5 S
5 S
$ $
- 5 $
$ $
5 $
5 S
$ $
$ $
$ 5
$ $
5 $
293,185
187,470
45,086
112
46,265
5,308
10,605
236,554
68,262
205,356
1,100,202
547,874
TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of August 9`s, 2022
Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Rob David, John
Kissida, Wyn Morton, Jeff Odell and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent,) Rob Harris
(CCMGA), Peggy McEvoy (Friends of Captains), Bill Meehan (Liaison to Finance Committee), Donna
Potts (9 -Hole Women's Assn), Sarah Robinson (18 -Hole Women's Assn), and Dave Whitney (Liaison to
the Selectboard).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
may be viewed at: https://reflect-brewster-ma.cablecast.tv/CablecastPublicSite/show/6128?channel=1
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Declaration of a Quorum - All Commissioners present and accounted for which constitutes a quorum.
Public Comment - No Public Comments
Superintendent's Report -
The U.S. Senior AM Qualifier was a big success. Colin thanked his crew and everyone who helped make
that possible. Colin noted the irrigation system has held up nicely despite the hot and dry conditions. We
are well below our allocated 50 -million -gallon water budget - currently around 30 Million gallon used
range. The DEP has placed us in a mild drought - so you will see some burn off in the rough to come as
we have reduced watering to the rough areas. The grass is just dormant but not dead and they are
working taking care of localized dry spots. Notes are made on these areas to help prepare for the future
work to prevent them. Aeration is coming up next month and that planning has already begun. The crew
has been cleaning out a lot of brush and getting things cleaned up between holes.
Director's Report —
Jay Packett gave big kudos to Colin and his staff dealing with the hot temperatures, water restrictions, etc.
and keeping the course in great condition.
Jay Packett noted that they are the 1st month into the fiscal year so not too much going on with the
1
budget. At the bottom of the spreadsheet under the other expenses there are ones that have not been
pulled out by Town. A lot of those numbers will change by September. Going over the July comparison
report that we are $67,000 in revenue ahead of the previous year. There is a large jump in greens fees
totals and cart fees totals. Captain's course is $516,000 ahead of revenue for the previous calendar year.
For the month of July play totals (for the first time ever) Captains went over the 17,000 rounds played in
one month which is an average of 561 rounds per day. August is currently averaging 572 per day through
8 days. The calendar year totals are at 49,000 plus rounds. This time last year was at 52,000 rounds - this
is attributed to weather and play totals during the winter months. $116,000 in revenue ahead of previous
fiscal year, one month into the new fiscal year.
Anne O'Connell asked Jay Packett to speak as to why they haven't taken a hard dive into the FY22 budget
just to let everyone know why. Jay Packett noted that it is not 100 percent settled, there are still
encumbrances and Jay Packett has a meeting with Mimi Bernardo (Accounting) to finalize all the FY22
Financials. Jay Packett noted that Peter Lombardi (Town Administrator) would be joining the next
meeting to discuss what the timeline will be moving forward for setting rates in conjunction with the
budget planning.
2nd Hydration Station Update - They have spoken to the company and there is an expected (nothing
final) of September 1st. Jay Packett noted that they are keeping the hole 10 on Port water station filled
and asked anyone who notices it is out to let us know. There are multiple people making sure it stays
filled daily - Jay Packett gave kudos to Lou Moreno with his help in keeping it filled. Rob Harris - noted
could they put a number on the cooler for people to call if it's emptied. Jay Packett noted this, and he will
talk to the cart crew about checking more often.
Course Operations Questions and Concerns - HVAC Issues - Jay Packet first noted that he wanted
people to know that the air conditioning in the restaurant dining room area is working. The issue is that
the air conditioning unit in the hallway/conference/restroom area is down. Usually, this system helps
supplement the restaurant. On Saturday Jay Packett received a call from Sean Sullivan that the restaurant
dining room was at 86 degrees and the kitchen was at 120 degrees plus. Jay Packett noted that these are
unsafe working conditions and Sean decided to close. Jay Packett noted he fully supported this decision.
Freemans Grill has been closed since. The company had confirmed a Tuesday appointment to fix this
issue, Jay Packett noted he had written confirmation of this from Blue Bear's regional director. However,
on Tuesday the Captains Course received a call to schedule for Thursday. Jay asked to speak with the
Regional Manager and was told he was not available. Email and text messages expressing to the
Regional Director of how inappropriate this was were sent with no response. Jay Packett spoke with
Peter Lombardi and after their discussion as well as calling other companies, unfortunately it was
determined that the Thursday appointment was the best option. Jay Packett noted that he has been
working tirelessly to get this situation fixed but since we are not current customers with a lot of the
companies, he had to contact he was unable to procure a better solution. Then the system will be
completely revamped over the winter months and not have any HVAC issues moving forward.
John Kissida asked if they had a maximum time for response contracted with the HVAC Contractor and if
so, are they in breach of that as well if any beverage carts were out on the course? Jay Packett noted that
there is not a contract with the HVAC company - John Kissida noted we should look for a service
contract when it comes to the new HVAC system in the future and noted it was not on all Jay Packett that
we do not have one currently. Jay Packett thanked John Kissida and agreed with him, speaking to the fact
that part of the bid is a service/preventative maintenance contract as well as an emergency response
contract. Jay Packett also noted that there were no beverage carts on the course currently, but water and
snacks were being sold through the pro shop, for which Sean would be reimbursed for.
Dave Valcourt noted in the future a local vendor should be researched - also asked if locking the door to
the pavilion hallway from the restaurant could help with the A/C issues. Jay Packett noted he will talk
with Sean Sullivan about that, his ultimate hope is the Thursday appointment will solve this issue. The
2
issue is the air handler unit that is in the hallway conference room area is larger than what the outside
condenser can "handle". There have been multiple attempts to solve this issue, there will be a different
technician coming out this Thursday. Rob Harris - noted they have postponed the putting contest one
week due to the restaurant closing. Rob Harris suggested use of a local vendor when it carne to HVAC
repairs as Blue Bear is located off Cape Cod. Jay Packett has noted that he has tried multiple local
vendors, but they are 6-8 weeks out. Rob Harris just noted he was speaking more towards the future, not
this current issue. Jay packet noted he is doing everything he can to rectify the situation and prepare for
the future HVAC system.
John Kissida noted the website for Freeman's Grill and Captains Golf Course doesn't note the restaurant
closure. Jay Packett noted the updated banner on the first page of the captain's website should note it is
closed.
Jay Packett also spoke about the driving range token machine. He spoke to the fact that the tokens are on
backorder but there is a shortage. They are asking people to only buy tokens that they will use for that
day. Jay Packett wanted to show his appreciation for our employee for Vince and you're understanding
and patience with the token issue. Dave Valcourt noted the KEY Fobs for the range and Jay Packett
stated the Pro Shop staff has been instructed to push the sale of those.
Strategic Planning Updates (Commission) -
Jeff Odell noted that Dave Villandry will have pricing for refurbishing the training shed at the driving
range. Wanted to schedule a time for the golf commission to meet with Dave Villandry.
Discussion Select Board Policy on Remote Meeting Participation (Anne O'Connell)
Anne O'Connell noted that the only exception she had not pointed out in her prior write was that it will be
required that boards and commissions participate at least 50% of the time in person. She asked if anyone
would have any comments to share with the Selectboard. Anne O'Connell stated she would like the first
statement clarified as to the "clearly audible" portion and if that qualified solely telephone participation.
John Kissida asked when the latest schedule was for moving to the alternative to remote participation.
Anne O'Connell noted the State had extended the suspension of Open Meeting Law through March of
2023. If the golf commission meets in person this would not apply - do not have to meet in person until
the end of March 2023.
Golf Commission Calendar (Dave Valcourt)
Anne O'Connell noted that people were using traditional schedules to make recommendations on timing.
She noted that Peter Lombardi's comments reflected what Jay Packett spoke on earlier. That there are
many factors that go into creating the financial foundation for the golf course. Anne O'Connell noted it
would be helpful to hear Peter Lombardi's thoughts on this process so he, Donna Kalinick and Mimi
Bernardo will be at the next Golf Commission meeting. Discussion followed on the list provided to Dave
Valcourt. Dave Valcourt thanked everyone for their time in this process. He stated this is a golf
commission calendar to help anticipate future events. Dave Valcourt noted there is a calendar year, fiscal
year, and that there should be a golf year. The list was reviewed by the golf commission and no dates will
be set until the meeting with Peter, Mimi, and Donna next time.
It was noted that the HVAC System and the Windows and Doors Project this offseason need their own
calendars like the way the Solar Project was run.
Off Season Memberships - was a added as a matter not anticipated by the chair and was recommended to
Jay Packett to think this through and if he would like to present it to the Golf Commission on the August
23rd meeting as if he will recommend or not to host an off-season membership. This was also noted and
added to the list for the Golf Commission calendar. Dave Valcourt noted the list is not in chronological
order. Jay Packett noted the biggest thing to have completed is the daily fee rates as they start selling tee
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times January 1st. It was also determined that a no-show report monthly would not need to be another set
of reports that Jay would have to come up with but at least a monthly check in. Jay Packett stated he still
needed to confirm a few things with Chelsea Systems before he could provide an accurate report. He
apologized for the delay but there have been other things that need more attention at the course. It was
determined that they needed to figure out what information Chelsea could provide before moving
forward. Anne O'Connell added that the Golf Commission has to approve the course event calendar, and
this has to be done before the first of the year. Dave Valcourt will clean up the calendar with what was
spoken about and send it out to the Golf Commissioners. Anne O'Connell asked Dave Valcourt to
separate the financial items so they could share that with Peter Lombardi and the others prior to the
meeting on August 29th.
Update Capital Planning Meeting (Anne O'Connell)
Meeting with the Finance Team - was last Wednesday - once the updated plan is received it will be shared
with the rest of the commission. The RFP for the HVAC system is scheduled to go out on September
12th and the Windows and Doors is scheduled to go out on (1st part) September 18th and (2nd part) on
the 23rd.
Questions and Comments from Associations and Liaisons:
Peggy McEvoy - Friends of Captains - The Friends of Captains tournament is on Sunday September 18th
and is looking for everyone's support in spreading the word. More information on the Friends of Captains
website as well as in the Captains Pro Shop. It is a 1pm shotgun scramble with dinner, cocktails, contests,
auctions, and raffle. The little library has been installed out front of the Pro Shop. The Friends are
looking to set up a divot day to help fill in divots and help the course. Looking for guidance from Colin
and he said he would gladly take the help and facilitate that help. They determined they would speak with
Jay and Colin to find the best time for this. It was noted that the range yardage signs arrived yesterday.
Bill Meehan noted that this will be the first year as an enterprise fund and an important part of the Town
of Brewster and he wished all the golf commission all the best and to have confidence in themselves.
Review and Approve Minutes
• 7-12-22 Jeff Odell motioned to approve the minutes - Wynn Morton seconded this
motion and the minutes were unanimously approved.
Future Agenda Items and meetings (8/23)
Peter Lombardi, Donna Kalinick, and Mimi Bernardo will be joining the next meeting.
Matters not anticipated by the Chair:
Anne O'Connell wanted to note that we may want to promote that it is tax free weekend at the pro shop.
Jay Packett stated he would put out an email and what the tax-free items are available at the Pro Shop.
A motion to adjourn was made by John Kissida, seconded by Andrea Johnson, to adjourn the
meeting. Motion passed unanimously. The Meeting was adjourned at 5:40 pm.
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TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of August 23rd, 2022
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Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Rob David, John
Kissida, Wyn Morton, Jeff Odell and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent,) Peter Lombardi
(Town Administrator), Donna Kalinick (Assistant Town Administrator), Mimi Bernardo (Finance
Director), Rob Harris (CCMGA), Terry Ivester (18 -Hole Women's Assn), Peggy McEvoy (Friends of
Captains), Bill Meehan (Liaison to Finance Committee), Donna Potts (9 -Hole Women's Assn), Sarah
Robinson (18 -Hole Women's Assn), and Dave Whitney (Liaison to the Selectboard).
THIS MEETING WAS HELD REMOTELY WITH AUDIO AND VIDEO RECORDED. The meeting
may be viewed at: https://reflect-brewster-ma.cablecast.tvjCablecastPublicSite/show/6148?channel=1
Anne O'Connell called the meeting to order at 4:00 pm after reading remote meeting guidelines and
procedures.
Declaration of a Quorum - All Commissioners present and accounted for which constitutes a quorum.
Public Comment - Peggy McEvoy, Friends of Captains, stated that 1 week from today is divot day at
Captains at 3pm next Tuesday - very happy with the volunteer turn out. Everyone is working towards the
September 18th Friends of Captains Tournament.
Financing Planning Process/Overview and Timing (P. Lombardi) - Anne O'Connell welcomed Peter
Lombardi, Donna Kalinick, and Mimi Bernardo to the meeting. They are here for the purpose of giving
guidance and insight into the financial planning process they will be entering into for the next four
months.
Peter Lombardi thanked Anne and first confirmed all Commission members had a copy of the August 3rd
e-mail he had sent out (Available in public packet). Anne O'Connell confirmed this. Peter Lombardi
referenced the email as a jumping off point. He will speak on the process for budget, capital, setting fees
and rates and will start with the summer months. Peter Lombardi noted that all departments are
reorienting the timing of the capital planning process. Historically we have developed the 5 -year capital
improvement plan on the same cycle as the annual budget. Going forward they are planning on starting in
the summer months because many of the capital requests are being made at the Fall town meetings. That
is the general plan on capital planning for the town and golf would follow that as well. Golf will be
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looked at with a 10 -year capital plan. The golf commission will receive the updated 10 -year capital plan
during one of the upcoming September meetings to review. The warrant for the special town meeting will
open on September 12th and will close on October 17th this year. Capital requests will ideally be
reviewed and agreed upon in September. After Capital planning is done, they will quickly move into the
operating budget forecast phase - they typically do this for the Town general fund sometime in
November. For golf because their fee schedule must be done by December, they would develop the same
5 year forecast for the Golf Enterprise fund but in October and annually update it. Using that as the basis
for your projected Fiscal 24 costs, you would then take November and December and look at both the rate
structure being recommended to the selectboard as well revisit the tee time allocation policy. Peter
Lombardi expressed it was his opinion that it would be best to go back to square one and understand the
intent of that tee time allocation policy and what we want it to be and decide on an approach. For some
cost certainty and consistency for the members he sees value in the rate structure and tee time allocation
decision being made at the same time. That would allow the course to align projected revenues and
estimated costs/expenses for the upcoming fiscal year. Coming out of that the commission will develop
the recommendations for at least fees and maybe tee time allocation to the selectboard. Then concurrent
with that they will work with the line -by-line budget development for Fiscal 24 for the Golf operating
budget. Forecasts will be used to inform projected expenses and necessary revenues to cover those
expenses, but the operating budget will not be built until January/February. That is then finalized and
presented to the Selectboard and Finance Committee by early February, along with supplemental capital
requests for next spring. Peter Lombardi asked if there were any questions or comments.
Anne O'Connell asked when they would be receiving the Capital Plan this year. Peter Lombardi stated
that they would be receiving it at the latest right after Labor Day, the first week of September.
Peter Lombardi recognizes that the tee time allocation is a large policy discussion, and he is not looking
to introduce it here, but wanted to remind the commission that was and still is their sentiment and knows
it is not what has been done historically. Noting that the tee time allocation can really skew revenues in
different directions.
Anne O'Connell asked if rates were unlikely to be increased at the magnitude of 2022. Peter Lombardi
noted he doesn't know the right answer in terms of rates right now. Membership numbers and projected
expenses are needed and that is the best way to inform what kind of rate increases make sense and are
warranted.
Rob Harris - noted Peter Lombardi's email and asked to clarify what was meant by develop new "fixed"
tee time allocation policy, did that mean that the number is known in advance not based on the final
analysis like done in the past? Peter Lombardi noted that his inference would be to decide on a set
number but noted that in parentheses in the same bullet the intent is to not just look at the upcoming year
fee structure. Peter Lombardi noted how the water department has a 5 -year rate study and develops a 5 -
year rate structure. Giving residents some cost certainty there - he recognizes the Water Department is
different but believes it is something worth discussing.
Anne O'Connell noted it is not dissimilar to prior to the concept of a tee time allocation formula of having
a fixed allocation of 20% on the nonmember course.
Rob Harris also asked Peter Lombardi to expand on the statement "to ensure anticipated surplus is
reasonable but conservative". Peter Lombardi stated that as an enterprise fund there is case law that
establishes that we must charge fees that align with the provision of those services. Fair and appropriate
fees need to be charged and that is why that is referenced in that bullet. Anne O'Connell noted that the
February 8th minutes go into detail about the enterprise fund.
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Anne O'Connell thanked Peter, Mimi and Donna for their time and input. Peter Lombardi thanked the
Golf Commission as well.
Anne O'Connell recognized Terry Ivester - She noted she had two things to speak about - One was the
ladies bathroom door on the Port bathroom. She had been updated on that project and it is in process.
She wanted to thank Lou Moreno who has made improvements that have been really appreciated.
Secondly, she asked for a status update on the water station for Port. Jay Packett noted that the doors are
on property, and they are waiting on the locks to be re -keyed. They want to have the doors installed
ASAP and there is a plan in place. The water station for the Port side has still not shipped and will update
the membership via email blast once the install is in process. Terry Ivester also noted they had a great
meeting with the groundskeepers, having lunch with the crew and thanked Colin for everything. Colin
thanked Terry Ivester as well.
Continuation of Development of Golf Commission Calendar — Anne O'Connell stated they will have
rates approved including misc. fees for both annual and daily fee players being decided by the first
meeting in December. Anne Asked Jay Packett if he was comfortable with that and Jay Packett agreed
that he was. The Capital plan has been updated and will be shared with the group approximately the first
week of September. Anne O'Connell noted she will not be in attendance during the second meeting and
asked for the capital projects to be approved in the first September meeting if possible. Anne O'Connell
noted that a review of the status of the capital plan should be done on a semiannual basis. That will then
drive the ten-year capital plan that will be reviewed by Town Hall etc. in August. Anne O'Connell asked
if anyone had thoughts on when the best time would be to compare capital projects that we have been
approved for versus what has been accomplished. Jay Packet agreed with the semiannual update and
suggested doing it during the first or second meeting in June.
Anne O'Connell noted that there is a big discussion needed to be had on tee time allocation - she noted
that she was not going to suggest discussing today unless there is time. Anne O'Connell agreed that
membership targets and tee time allocation go together. Anne O'Connell suggested we minimize the
business reporting aspects of the first October meeting and start working on this with the expectation to
finish it in the second meeting. Dave Valcourt agreed with Anne O'Connell. Jeff Odell wanted to note
that that 10% attrition in memberships - was it really attrition or was it the prohibition on new non-
residents members. Jeff Odell noted we should investigate who we lost and why.
Jay Packett noted it is hard to truly lock down why some members have left - there have been a lot of
factors such as people going back to work, health issues, etc. Jay Packett just wanted to note that finding
the driving force for why some members may be difficult as there are many reasons.
Anne O'Connell noted she has a lot of historical membership data available on a spreadsheet and she will
send that out for the group to view.
Rob Harris - stated that the difference he is seeing is all in the nonresident side. There has been a loss of
50 nonresident members at approximately $2,000 per person that is $100,000 in revenue and there is a
waiting list near 100 for the non-resident members. Rob Harris believes the attrition was not caused by
market forces but by the restrictions placed on the nonresident memberships. Rob Harris stated that there
will be the need for a model or formula - that will be applied in November and be used in membership
number discussions. Though the tee time allocation will be a fixed number there will need to be a
formula to get there. Dave Valcourt recommended having the calendar set to 2 years and Anne O'Connell
agreed.
Course Operations Questions and Concerns
Cart Path #8 Port - Anne O'Connell was asking if on Port Hole number 8, if they could
make it possible to have an area for one cart to pass another on the cart path that goes down
the hill by the water hazard on the hole. Colin Walsh stated that he didn't see that being an
issue and would work a plan out as they have the means to accommodate that request. Anne
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O'Connell thinks it would help with pace of play and thank Colin and his crew.
Questions and Comments from Associations and Liaisons:
Anne O'Connell asked Jay Packett how the progress is going on the recruitment for the job posting that
is out. Jay Packett noted that he has received 8-10 resumes and most from Zip Recruiter. They are asking
for merchandising experience and at least a Class 2 PGA Professional so it is a very specific ask.
September 2nd is the priority deadline for the position.
Questions and Comments from Associations and Liaisons: Rob Harris thanked the Captains Course
staff for their help in setting up the CCMGA Putting contest as well Freeman's Grill for catering it. Jay
Packett echoed those sentiments.
Future Agenda Items and meetings - Anne O'Connell noted that September 13th and September 27th
are the dates for the next Golf Commission meetings. Anne O'Connell asked about hosting an in -person
meeting on October 11th and asked to keep that as a possibility.
Matters not anticipated by the Chair:
John Kissida asked to get an update to the two outstanding capital projects - the pump house and
maintenance building.
Jeff Odell asked if the HVAC walkthrough for potential bidders is still at 8 AM tomorrow? Jay Packett
confirmed this. Anne O'Connell noted that there will updates on the two big off-season capital projects -
Jay Packett concurred.
A motion to adjourn was made by John Kissida, seconded by Andrea Johnson, to adjourn the
meeting. Motion passed unanimously. The Meeting was adjourned at 5:10 pm.
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