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Home My Public Portal About02.09.98 COW Agenda... , : -.. ~~ Richard A. Rcck pRES1~ENT TRUSTEES Jay D. Darnell Jeffrey Dement VILLAGE OF PLAINFIELD Kathy O'Connell WILL COUNTY'S OLDEST COMMUNITY Steven L. Rathbun Raymond Smolich Kurt Stalzer Susan Janik WORKSHOP OF THE PRESIDENT AND BOARD OF TRUSTEES VILLAGE CLERK HELD ON MONDAY, FEBRUARY 9, 1998 AT THE VII.,LAGE BOARD ROOM, 23145 W. LINCOLN HIGHWAY, PLAINFIELD 7:00 P.M. ]) CALL TO ORDER, ROLL CALL. 2) MINUTES -Approval of Workshop Meeting Minutes, January 26, 1998 3) DISCUSSION - WALLIN WOODS. At the last Village Board meeting the Board agreed that the zoning from the property should ga from B-3 to B-5, but the Board was unable to agree on the question regarding the Preliminary Plat and the variances. The Administrator was directed to place this item on a subsequent Workshop session to discuss the right-of--way widths and the variances. The Administrator has scheduled the meeting with the principals of Wallin Woods, but that meeting will not take place until after the preparation of this Agenda. 3) EXECUTIVE SESSION. The Administrator has requested an Execution Session for the purposes of Personnel. DEFERRED ITEMS Downtown Parking Report Personnel Policy Downtown competition Implementation Joint Meeting with Plan Commission Land Acquisition Water/Sewer Rates Parks Committee 143rd Street Feasibility Infrastructure Maintenance Fee Alternate Water Sources MainStreet Status Economic Incentive Target Areas 23145 W. LINCOLN HIGHWAY • PLAINFIELD, ILLINOIS 80544 • (815) 436-7093 • Fax ($15) 436-1950 ~~ Richard A. Rock PRESIDENT TRUSTEES Jay D. Darnell VILLAGE OF PLAINFIELD Jeffrey Dement Kathy O'Connell WILL COUNTY'S OLDEST COMMUNITY Steven L. Rathbun Raymond Smolich Kurt Stalzer Susan Janik VILLAGE CLERK To: Richard A. Rock, Village President Board of Trustees From: T. L. Burghard, Village Administrator Date: February 6, 1998 Subject: Wallin Woods Development Late on Thursday, February 5th., Jeff Durbin and Y met with the representatives of Wallin Woods and the Dreyer Medical Clinic. This meeting was in response to last Monday's Board meeting where a number of issues were outlined. The conclusion of our meeting on Thursday resulted in a letter from John Driscoll attached. In an effort to focus discussion and decision making at next Monday's Workshop, may we proceed with the following orientation: 1) Rezoning. The Village Board has clearly indicated its desire to permit B-5 zoning as long as notice and publication proceedings are satisfactory to the Village Attorney. At the present time, we will reschedule this for a Plan Commission meeting and this is apparently anon-issue on the part of the Board although the applicant is greatly frustrated about the recycling that continues about this matter. 2) Right of waX variance request. Initially, the applicant was seeking a variance fora 40 ft. right-of--way with a 37 ft. roadway. The application is now being changed to request a 60 ft. right-of--way with a 37 ft. roadway. Striping and turn lanes will be at the discretion of the Village since it is a public road and if the Village wants parallel parking it is free to do so. The only question is whether the Village will accept a 60 ft. right-of--way as opposed to an 80 ft. right-of--way. Frankly, a larger right-of--way reduces off street parking, has an effect on the eventual size of buildings and is not consistent with the theory that the new downtown should be an extension of the old downtown. 3) Buildin set back variances. These will be requested, if necessary, at the time of development of individual lots. 4) Lockport Street Bike path. The applicant has amended his plan and the meandering bike path has been eliminated and a straight sidewalk is proposed. 23145 W. LINCOLN HIGHWAY • PLAINFIELD, ILLINOIS 60544 • (815) 436-7093 • Fax (81 51 436-1 950 5) Variance for a sidewalk on the northside of the road. The applicant is removing this variance request and will install a sidewalk. This should no longer be an issue. The people from Dreyer Medical Clinic are fighting a precise time line and are now requesting that we consider preliminary site plan review at this time. Formal application for Site Plan Review will be concurrent with Final Plat submittal. They are fearful that further delays will produce new issues, recycle their plan one more time and their deadlines will be missed. They are requesting clarification of the following: 1) Landscape_Plans. Prior to their preparation offinal site plans they want to know how the individual board members feel about landscaping for the building. 2) Architectural Review. The applicant, Dreyer will present various alternate designs for the building and is looking for your view or issues so that they can prepare for final site plan submittal. These people have been working with us since August of last year and they do not have a clear idea of what we want. At our meeting on Thursday, Jeff and I were unable to articulate the needs of the Board because we don't know what you want either. Let's use this meeting to focus on the positives and be prepared to make decisions. cc J. Durbin Fire Chief Eichelberger Chief Bennett J. Harvey ~J 02/06/98 08:46 $847 676 4302 T1lE ALTER GROtiP C~ 002/003 CJ Hc::~l~hc;~rc Rpl E!iC~le Services February b, 1998 Terry Buxghard Village Administrator Jeff Durbin Village Planner Village of Plainfield 23145 Lincoln Highway Plainfield, II. b0544 Via: Facsimile Re: Wallin Woods and Dreyer Medical Clinic Applications Dear Teary and Jeff: • On behalf of Plainfield Commercial Partners and Dreyer Medical Clinic, v+e appreciate your assistance in scheduling our applications to be discussed with village officials and the Village Board this Monday, February 9, 1998 at 7pm. We sincerely hope to resolve any miscommunications or misrepresentations in our applications to date. It is the interest of both Plainfield Commercial Partners and Dreyer Medical Clinic to resolve any differences amicably, professionally and in the best interests of the Village as well as the applicants. To that end, we wish tQ offer the fnllowiaxg itinerary to discuss the issues at hand: V'Vallin ~Vood~Pla~eld Commercial Partners) arelimin~r~s~l~cation l5sues,~ ^ Preliminary plat approval This was approved at the last Village Board meeting. • ^ Rezoeing Parcel B from R-1 to S-5 Process to rezone and clarify medical clinic use requires resolution. ^ Variance request [or a 40-foot right-o[ way [or public road Applicants propose a 60 footright-of-way with a 37 foot public rorid widxh which will allow parallel parking in the future. • Variance request Por building setbacks Variance request to be withdrawn by applicant • Meandering "hike path" a! north of the property. Applicants propose a straight pedestrian way. • Yaxiance request to delete sidewalk on north side of public road Variance request to be withdrawn by applicant. 7303 IVCreh Cierrn AV@nue Lincolnwood. Illinois 6064fi FAX (8k7) fi(B-d3f12 (8001 637-x.842 (947) 676-'4300 M nllfflErte or ThE+ A~tC~ Gaup, Ltc 02/06/98 Y • 08:47 $847 67B 4302 "Village ql: P1ainPeld February b, 1998 Page Two THE ALTER GROUP Dre er Medical Clit~lc re !mina submission ;ssues; • Y,andscape plan submission [or 13oar~d commentary Applicant seeks corrr»cents from Board and staff to prepare for~rna! site plan submission. Architectural design submission for Eoard commentary Applicant will present various alternative design solutions reflecting an °'urhan town square" concept to seek cornnrents and consensus from Board and staff to prepare for final site plan submission. Terry and Jeff, we appreciate your assistance in this matter and look forward to a productive and positive discussion next Monday. si~~erely, John kI. Driscoll President ~= Dreyer Medical Clinic Plainfield Commercial Partners o:warwaK»n,n C~j OOa/OOa