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Home My Public Portal AboutTBP 2011-03-16 BOARD OF TRUSTEES REGULAR MEETING AGENDA WEDNESDAY,MARCH 16,2011 FRASER TOWN HALL Members of the Board may have dinner together @ 5:30 p.m. -Fraser Town Hall 1.Workshop 6:00 2. Regular Meeting - 7:00Roll Call 3.Approval of Agenda 4.Consent Agenda a)Minutes –March 2, 2011 b)Rotary Adopt a River Agreement 5.Open Forum a)Business not on the agenda 6.Updates a)Police Department b)Debbie BuhayerGrand Community Gardens –Fraser Project 7.Public Hearing 8.Discussion and Possible Action Regarding a)Winter Park/Fraser Valley Chamber Memorandum of Understanding b)Economic Development 9.Action Items 10.Community Reports 11.Staff Reports 12.Other Business Upcoming Meetings: Wed.March 23, 2011Planning Commission Wed.April 6,2011Board of Trustees Posted March 10, 2011 Lu Berger Ô« Þ»®¹»®ô Ì±©² Ý´»®µ FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday,March 2, 2011 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Fran Cook; Mayor Pro-Tem Steve Sumrall; Trustees: Peggy Smith, Vesta Shapiro,Scotty Brent, Joyce Burford and Eric Hoyhtya Staff: Town Manager Jeff Durbin;Town Clerk, Lu Berger; Finance Manager Nat Havens;Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor Others: See attached list Mayor Cook called the meeting to order at 7:02 p.m. 1.Workshop: School Fiscal Crisis 2.Regular Meeting: Roll Call 3.Approval of Agenda: motion Trustee Brent moved, and Trustee Hoyhtya seconded the to approve the Motion carried: 7-0. Agenda. 4.Consent Agenda: a)Minutes –February 16, 2011 motion Trustee Burford moved, and Trustee Shapiro seconded the to approve the Motion carried: 7-0. consent agenda. 5.Open Forum: 6.Updates: a)Municipal Judge Georgia Noriyuki–briefed the Board on what is happeningin Municipal court.The Board thanked Georgia for the work she’s done with the combined court. b)Winter Park/Fraser Valley Chamber of Commerce –Catherine Rossand Jeremy Kimmel, Project Manager for the Chamber briefed the Board on current happenings at the Chamber. 7.Public Hearings: Page 2of 3 8.Discussion and Possible Action Regarding: a)School District Funding Letter of Intent: TM Durbin outlined the conditions listed in the letter of intent. TM Durbin briefed the Board on the differences and similarities of the letters being drafted by the towns of Winter Park, Grand Lake, and Granby.Mayor Cook recommended Kris Sorenson be a representative for the Town of Fraser to the District AD HOC Committee. motion Trustee Burford moved, and Trustee Hoyhtya seconded the to authorize the Mayor to sign the letter of intent with the addition of the campaign finance statement and Motion carried: 6-1. the funds will be going to the East Grand Education Foundation. motion Trustee Burford moved and Trustee Hoyhtya seconded the to appoint Trustee Motion carried: 7-0. Sumrall and Clark Lipscomb to the AD HOC Committee. b)Economic Development The Board discussed various ways to help the Fraser business communitystimulate business during this economic downturn. c)Resolution 2011-03-01 Confirming 448 Cranmer is not within the Fraser Town Boundaries TM Durbin explained to the Board the issue surrounding 448 Cranmer. The property had previously been accepted into the Town. The annexation was never completed. motion Trustee Brent moved, and Trustee Hoyhtya seconded the to approveResolution Motion 2011-03-01 Confirming 448 Cranmer is not within the Fraser Town Boundaries. carried: 7-0 d)Medical Marijuana Distance Requirements TP Trotter gave the Board various maps outliningwhere various distance requirements would allow a MMC to be developed. 9.Action Items: 10.CommunityReports: 11.Staff Reports: Town Clerk - None Finance Manager –. Audit went well Town Planner – Business Without Bordersmeeting today, thanked the Town for the Temporium work. Public Works Director – Approval from state for combining of the two water systems. Page 3of 3 Town Manager – Business Forum will be March 22, 2011. Channel 18 will feature Fraser Valley, on a program titled “TownsWeLove.” Icebox news letter, any ideas please pass them onto Jeff or Susan. Plant Superintendent - None Police Chief - None 12.Other Business: motionMotion Trustee Shapiro moved, and Trustee Brent seconded the to adjourn. carried: 7-0. Meeting adjourned at 9:45p.m. Lu Berger, Town Clerk RIVERADOPTION AGREEMENT Full Organization/Group Name: Fraser Valley Rotary Mailing Address: Group Coordinator/Contact: Steve Radcliffe Phone Daytime : ( ) Evening:(___)________________ We (the adopting group) are committed to picking up trash and litter along the Fraser River, from June 30, 2011 to December 31, 2011. We agree to pick up litter a minimum of 2 times a year. Group will contact Town Public Works Department to notify at least 48 hours in advance. The adopting partyassumes, releases and agrees to indemnify, defend, protect and save harmless the Town of Fraserand any of its agencies from and against any loss of and/or damage to the property, and all loss and/or damage on account of injury to or death of any persons unless such loss and/or damage arises from the sole negligence or willful conduct of the Town of Fraseror its employees. This Agreement shall be automatically renewedat the end of each annual term, provided however, that either Party may terminate this Agreement at any time by giving 30 days’ written notice of said termination. We have read and understand all provisions contained inthis agreement and will abide by them and any other terms and conditions as required by the Town of Fraser for participation in this program. Contact: X (Please type or print) Signature / Date Town of Fraser: Jeffrey L. Durbin X Town Manager AGREEMENT PROVISIONS All participating group members will have attended a safety meeting in which all members will be briefed 1) on safe conduct. It is the responsibility of the group coordinator to arrange for such a meeting. Potential dangers involved while participating in this program can include, but are not limited to: unstable footing, moving water, potentially noxious plants, broken glass, hazardous materials, sharp metal, and potentially harmful wildlife such as moose and bear. The group will notify their assigned Town contact(s) within 2 days prior to a planned pickup so that trash 2) may be removed by Town in a timely manner. Participating group agrees to restrict program activities to the Cozens Ranch Open Space. 3) Participants may not display messages, carry banners, or advertise their business affiliation or 4) cause. The Town prohibits the possession, consumption, or being under the influence of alcohol or drugs while 5) performing work or litter pick up. No one under the age of 18 will be allowed to participate in the program. 6) not Program activities will be between the hours of one hour after sunrise to one hour before sunset and 7) during inclement weather. The group will notify Town contact(s) in the event of any group leader change and/or change of address 8) within 2 days. All participants must sign a liability release waiver prior to the cleanup day, the group will provide the 9) Town with the original signed waiver forms for all participants prior to their participation in a cleanup day. Grand Community Gardens 1) Created in 2008 with Grants from Grand Foundation 20 Beds in Kremmling 20 beds in HSS 28 Beds in Granby 2) Proven to be an Asset to the Respective Local Communities Educational platform for the benefits of locally grown food and healthy eating Provides an alternative physical activity for all ages Serves as a social outlet, especially for the elderly 3) In 2010 CSU Extension / Master Gardener Program became GCG sponsoring organization Administrative Support Educational Support Financial Support 4) FVMRD agrees to allocate land in 2011 Desires to offer Gardening as a recreational opportunity to youth and adults Willing to partner with GCG to apply for grants 5) Survey response has been strong for a Garden in Eastern part of Grand County 6) Additional Information on New Website: www.grandcommunitygardens.org N i ,. . • \r \\.. . .', -7P EMS 11•11.3 DIAMONDS TO REMAIN (TYP) MOUNDED SEPTIC SYSTEM w/2 CHAMBERED VAULT PER GROUND ENGINEERING'S REPORT. APPROXIMATE EXTENTS OF GRADING SHOWN 200 L X 24' W. EXISTING WELL TO REMAIN. !;..„., . . ".!,.../ APPROXIMATE 1 LOCATION OF . POWER SOURCE • '`• . '‘,TO BE VERIFIED. • • EXISTING FENCE TO 7/- REMAIN IN PLACE. EcrRic OL. : ....._. SINGLE PHASE SERVICE LINE EXISTING ICE RINK, TO REMAIN UNTIL CONSTRUCTION IS COMPLETED ON THE PROPOSED ICE RINK. 1 ‘71, P POSED CONCRETE fAD • • \‘‘, .••.:sc\ PROPOSED ICE ftINK, SEE ARCHITECTURAL PLANS FOR DETAILS 4.: posIBLE Fttrnikp:, METAL BUILDINa..-. PROPOSE! CONCRET 2" WATER PROPOSED COI PROPOSED BUILDIN( SEE ARCHITECTURAL PLANS FOR DETAILS PROPOSED 4" SANITARY SI SERVICE LINE w/6 CLEANC 0 °N i10 39"d 131SS30e1 /L% j EZb6LZ90L6 0E:60 0TOZ /U /i GrowersSupply 1 of 1 http: / /www.growerssupply.com /farm /supplies /productImage' To use the magnifier: To show or hide the magnifier tool, click the red magnifying glass icon at the top -left of the window. Use your mouse to dick and drag the magnifier around the photo. 1/18/11 5:21 1 nitial Cost Estimates to Build a Community Garden at the FVMRD Ball Fields 0. L. m U c M ca '13 CO r.0 d,.c co Q. CC 0 0I 0 0 E C K . §. (0 a) o o o w E et 00 o T ,L.0 o. O o. 3 en c'- 0 id co O 0 0 C7 = c C O N O " d co 0 E o ch m e0- mE 0 d . L d M o V d V 4C C 13 `ma c oQ2 at 30 c= c v � o > Z m i d W —'v s ts N e 1,200 Neils Lunceford, delivered only 5,200. Neils Lunceford 19 OD 40 df t9 4* O h ef0 N N O- N 1 OD 49 d? f9 40 N 0 CD 0 OD 0 Is .. 0 N m er N r 1p N f9 N: 4* W 49 28 Raised Beds - 3 sizes Soil Conditioners Rock for pathways C 0 0) N N d 3g o» ) .re 00 oI) d- co as r : O m V os Mu dC m ,,. e tea; 0 12 13 e- a v V c: c 3 O •J J t O , 0 0 ± 'a Z z z M 0 'O O 0 o (15 °o_ N "M N! 49 1 N 40 19 40 M S o • Om °o e.; M e0 x40 w to co N N O O CO 10 O ' OD . O >er N N co a co to /R 4* 4* N 15 raised Beds A Soil Conditioners a,. en c, 3. (5 6 a .a o. 3 "g . z0 o N 0 0 s c O. to o 0. m 1 > M ea Z cow c 'a aco Farm Tek - formal quote Neils Lunceford t- O O O OO et N t0 44 4 iA 14 49 44 0) O O O 0 e ' . i° 00 er N <0 0 N N N 4* 40 49 wt9191M 0) 0 0 r-- O '07 00 el N O O (0 49 W fA 49 t9 i9 30' x 72' Hoop House Fence 600 linear ft Benches and Tables Rock and Weed Guard H 0 (1) Irrigation for Native Plant Garden CO a N h N 0) M o O P1 t0 `- M O EA co 0) N --r 01 to ri a c fa L. R •o 0 40 0 w E E v a 0, 0 i- v c L How The Town of Fraser can help Grand Community Gardens Build a new Site in Fraser 1) Direct Funding for 3 Phase Project Total project cost of up to $60,000. 2) Grant application support Letters of Support 3) Labor and Equipment to build Grading Hauling soils and landscaping materials Bed Construction 4) Materials Top Soil Gravel / sand Wood Chips 5) Marketing Support Website Publications 6) Signage WANTED: Gardeners Veggie Lovers Healthy Living Advocates Educators Community Builders Environmentalists.. µ. If you are interested in bringing.a community `garden" to the' Winter Park /Fraser /Tabernash area pleaserletyus know how'yu' would like to be involved. We are in the process of measuring community interest, funding --. sources, and are forming a steering committee.to bring this asset to the Eastern end of Grand County. Help keep Fraser, Winter Park and Tabernash up with the times. Lets show we care about living well and a building strong, healthy community. Register your- interest by logging on to our website www.grandcommbnitygardens:org orcall , Debbie Buhayar - 970.726.5143 PO Box 190, Fraser, CO 80442 Grand Community Garden Board Member Kristi Moyer - 970.724.3436 CSU Extension PO Box 475, Kremmling, CO 80459 Grand Community Gardens Board Member BUILD A BED DONATION FORM CSU Extension - Grand Community Gardens P. O. Box 475 Kremmling, CO 80459 www.grandcommunitygardens.org YES! I/We would like to make a tax deductible donation to Grand Community Gardens to help build a raised garden bed at the new Fraser Community Garden site. BUILD A BED IN FRASER: $ 500.00 Donors will have permanent name plate affixed to the bed with this donation. $25 $50 $75 $100 $200 $500 Other This donation is to honor a person This donation is in memory of a person This donation is in recognition of a business Name of person/business: Please send an acknowledgement to (please print): Name: Address: Apt /Unit City: State: Zip: From: Name: Address: Apt /Unit City: State: Zip: Is there anything else you would like us to know about your donation? Please enter your comments below: Inside this issue: New Website Plot Reservations Gardening Classes CSU Extension Grand Community Gardens Newsletter Issue 1 * Winter 2011 Board Update The Grand County Commu- nity Garden Board has been busy these last few months. 2 We have lost some familiar faces from the Board including Carol Morales, Brenda Kwang and Lynn Cassidy. We wish them well and they will be 2 missed on the Board. However, some new faces have been added. Lori Clement from Hot Sulphur Springs, Fay Nedella from Grand Lake, Debbie Buhayar from Fraser and Kristi Moyer representing CSU Extension have happily joined. 2 Community Garden Ruks 3 Mission Statement 4 Contact Information 5 Salad Bowl 5 Don't Forget 0 &TWO 0 f$iuta- MR looking ea vjgy catalogs. 0 'kw @am Crag NM calories Mt 47 weeding, digging effo planting seed- Put to Bed Granby, Hot Sulphur Springs and Kremmling gardens all participated in a Fall clean -up to ready the sites for Spring. The irrigation systems were winterized and hoses and equipment were stored for the winter. Currently, we are working with the CSU Extension office to formalize the organizational structure of Grand Community Gardens. Kristi Moyer is our Extension liaison until a new CSU Extension agent is hired at the Kremmling office. The Board would like to thank all the gardeners that partici- pated in the 2010 season. We hope to see you all back for another successful growing year. A very thorough cleanup process was completed in Granby just before the ground became frozen. All the beds were turned and mulched. Those that wanted to partici- pate have planted rye grass as a cover crop in just one half of their bed as an experiment. Meet the Board Lori Clement * President Bonnie Koblitz * Vice Presi- dent Debbie Buhayar * Secretary Kristi Moyer * Treasurer Leslie Crosby Fay Nedella Additional soil was purchased for the potato patch and amendments were added. Our goal next Fall is to have the process in Granby be repli- cated at the Hot Sulphur and Kremmling sites. Sleep Well Gardens! Page 2 Grand County Community Gardens "Gardening rl ma= vow EnI21 gala =ND CO') holding Author Unknown Check Out Our New Website Grand Community Gardens now has a website! We are very excited to have a place where everyone can go to find information regarding the Community Gardens. Website Highlights: Garden Plot Sign Up Form Garden Rules Waiver Form Calendar of Events Gardening Tips . Gardening Resources Contact Information Since this is a new endeavor, it will be evolving and changing so keep your eyes pealed you never know what new informa- tion will be there. www.grandcommunitygardens.org Reserve Your 2011 Garden Plot The Community Gardens are entering their 4th year of exis- tence. In order to keep providing soil amendments, up- keeping the fences, beds and sites the fees for 2011 are increasing by $10.00. 1 bed for $40.00 2 beds for $70.00 Now is the time to reserve your garden plot for the 2011 growing season. Invite a friend to grow a gar- den next to yours so you can share in the great experience of watching those delicious veg- gies grow. Of course, don't forget to share your bounty! In order to sign up we will need you to fill out a sign up form, read the gardening rules and sign the waiver. The rules are included for your convenience and the sign up form and waiver can be downloaded from the website. Vegetable Gardening Classes Gardening classes will be offered again this year. Classes will be taught by CSU Exten- sion and master gardeners. Classes will be held on March 12, April 9 and May 14. Loca- tions and times sill to be an- nounced. Please keep checking the website for class updates. In addition, each garden site. (Granby, Hot Sulphur Springs and Kremmling) will have weekly mentoring and guid- ance by experienced gardeners to answer any questions that you may have. The'website will have weekly gardening tips that coincide with the growing season. Also, there is an email address which gives you access to ask specific questions about gardening that you may have. Grand County Community Gardens Page 3 Community Garden Rules 1. Each gardener will pay their plot fees prior to using their assigned gar- den plot(s). Gardeners are to contact their site coordinator for an ori- entation, questions, and specific plot assign- ment. 2. Gardeners are expected to keep their garden maintained throughout the season. Weeds are to be eliminated by pull- ing or with the use of organic mulches. No chemical pesticides or herbicides are allowed in the gardens. No un- composted or raw manure is allowed in the gardens. (cpmmercially bagged compost is allowed) 3. If a gardener's plot be- comes unkempt, a no- tice will be sent by mail or email. If within two weeks, the garden does not meet CSU - Extension GCG stan- dards, the gardener will receive final notification that their garden plot and privileges have been forfeited. The plot then reverts to CSU Extension GCG use. No refunds will be issued. 4. Gardeners are expected to keep the area sur- rounding their assigned plot(s) free of weeds and debris. No prod- ucts, stones, etc are per- mitted to block or ob- struct the walk paths. 5. Each gardener must understand the rules and sign the release of liability waiver. 6. Gardeners agree to vol- unteer time to maintain the common areas in the community garden space. 7. Each gardener will har- vest only those vegeta- bles or flowers, which he /she has planted, unless invited to do so by another gardener. 8. No pets are allowed within the fenced gar- den area. 9. Every gardener will be expected to help with the fall clean up. The site coordinators will communicate the site workdays to all plot holders. 10. Each gardener is a guest user of public property and agrees to hold CSU Extension Grand Com- munity Gardeners and the city and county where their garden re- sides, harmless of any actions arising from the use of the garden site. All tools (ie. rakes, 11. hoses, shovels, etc.) are the responsibility of each gardener. No me- chanical tillers are al- lowed in the garden area. 12. Children are welcome in the gardens but must be accompanied and super- vised by an adult at all times. 13. No illegal activity or consumption of alco- hol is allowed on the site. 14. All produce grown is for the personal con- sumption of each gar- dener. 15. All gardeners will be provided a lock combi- nation to the gate lock. Gardeners will be re- sponsible for locking the gate when they leave the garden. The garden area shall not be left unlocked. 16. Any gardener wishing to retain the same plot and plant winter crops will be able to do so. 92 garden D3 cumayao �'t' vzow Thomas Cooper CSU Extension - Grand Community Gardens P. O. Box 475 Kremmling, CO 80459 Email info@grandcommunitygardens.org We're on the Web! www.grandcommunitygardens.org Mission Statement The Mission of the Grand Community Gardens is to enrich the individual, social and environmental health of Grand County through gardening education and providing residents the opportunity for learning how to grow their own food to become a more sustainable community. Salad Bowl Yup, gardening and laughing are two of the best things in life you can do to promote good health and a sense of well being." - David Hobson, The Mad Gardener Riddles: There was a green house. Inside the green house there was a white house Inside the white house there was a red house. Inside the red house there were lots of babies. What am I? What vegetable can you throw away the outside, cook the inside, eat the out- side, and throw away the inside? Why did the tomato turn red? It saw the salad dressing! GOAL #1= STRENGTHEN OUR BRAND AWARENESS, OBJECTIVES ACTION ITEMS STATUS Continue to refine our current marketing message to identify WPFV as a year -round destination where appropriate. Clarify /create brand attributes. Develop new Chamber logo /sticker. Identify markets where message is best utilized. Use media that will most effectively communicates message within constraints of the budget. Revisit Visitor's Guide; develop and create annual Visitor's Guide or alternative. Work with agency to create consistent messaging, focusing on variety of outdoor activities, affordable, family- friendly, snowfall, small town, close to Denver, Berthoud Pass not scary and nightlife exists. Produce general summer a winter videos for our website and other uses. Continue radio giveaways in front range and out -of -state markets with donations from membership. Research methods to measure our brand awareness. Utilize social networking opportunities. Continue being active on Facebook and Twitter and engaging fans. Research other social networking sites for consideration, ie. LivingSocial and GroupOn. Utilize radio /text campaign to promote brand. Seek local kid videos for websites and social media use. Implement above viral opportunities where they fit into budget and appropriate markets. 1 Improve communication and education of marketing updates /opportunities to Chamber members. Continue to send weekly marketing /sales updates in e- newsletter to membership. Develop workshops for membership presented by ad agency and other partners; explore holding consecutive sessions. Either independently or with other entities, hold annual marketing workshop. Continue developing and promoting marketing tool boxes for use by Chamber businesses. Continue surveys to membership for input. 1 Research /develop /implement guerilla marketing strategies. Research and identify potential partners, i.e. Home James, mountain and front range bike shops, etc. and explore opportunities with potential partners. Consider sponsoring a bike team, dependent on budget. MARKETING /SALES COUNCIL 2011 GOALS a OBJECTIVES Create a strong, consistent marketing and sales community message. Strive to differentiate our resort destination from others in Colorado in marketing /advertising. Continue working with partners and membership to communicate cohesive messaging brand, sales promotions, etc. Create community "buy in" of messaging. Utilize Visitor's Guide sticker campaign for other mediums, such as social networking, guerilla marketing and viral (word of mouth). Focus on snowfall: add snow report to Chamber's website; encourage snow reports to be added to memberships' sites. Improve professional photo selection for Chamber and membership's use. Create and implement mascot /character to be utilized as a tool for businesses to use, membership team building contests, social networking and voice for Chamber's vacation planning advisor (recommendations, deals /coupons, etc.) Incorporate Vision Committee ideas into plan, dependent on the budget. Research branding consultation for 2012. GOAL #2 INCREASE SALES EFFORTS BY 25 OBJECTIVES ACTION ITEMS STATUS Within our target markets, redirect marketing efforts to be interest based. Continue revitalization of MBCUSA brand, primarily through online advertising to in -state and national markets, sales events and guerilla marketing. Determine additional interest -based markets to pursue. Research marketing and advertising opportunities within those markets. Continue promoting Ski Free to Front Range skiers /riders, expand to in -state and nationally as budget permits. Build upon foundation for following sales promotions: Play Free, Bike Free and VIP. Generate three sales opportunities within target markets. After identifying and prioritizing our target markets, research promotional opportunities, ie. radio station promos, Denver Zoo, car dealers etc. Explore different bike related sales events for consideration ie. Tour de Fat (Denver Ft Collins), Elephant Rock, etc. Increase attendance of bike related sales events by 25% (from 4 to 5 events), if budget permits. 1 Drive business through established sales distribution channels, to include Chamber's website, tour operators, FAMs and groups. Continue updating lodging packages on website to increase lodging and activity sales. Work with WP Cen Res to continue improvements to Inntopia widget. Continue working with local lodging properties, WPR and GCCTB to host tour operators and group leader FAMs. Increase from 4 to 5 small FAMs. Develop additional community -wide tour operator FAM (August or early December). Create seasonal group sales promotions. Attend /represent Chamber's membership at MTS and/or SkiTops to help increase HT and group business through tour operators. 1 Develop "lead nurturing" program. Research additional qualified lead sources for consideration. Integrate lead sources into one database. Fine -tune group lead generation process for businesses in town to follow up. Create templates for different types of groups, eg. family reunions, weddings, youth, church, etc. Develop lead share policy with membership. Implement new means of data collection for Visitor Center. Respond as timely as possible with leads. (Response time is key!) 1 Assist membership with increasing sales. Continue working toward consistency of membership tools to provide sales information to membership toolboxes, templates, packages, etc. Increase online bookings by 20 Assist WP Cen Res with increasing members utilizing Inntopia. Continue coupon books and Welcome Back to WP coupon website. Incorporate coupon sheets into distribution of Visitor's Guides. Use mascot /character to offer recommendations to increase members' sales. GOAL #3 INCREASE PUBLIC RELATIONS VALUE BY 20 OBJECTIVES ACTION ITEMS STATUS Utilize website media center. Work with PR agency to update online media center on website. Include Summer and Winter Press Kits, local businesses' press releases, writers' articles, etc. 1 Reinforce brand attributes. Establish talking points for each brand. Increase overall media exposure to our area. Increase hosting of media from 7 to 8 group and individual trips. Improve ways to pitch feature stories. Consider media trips to targeted areas, as budget permits. Partner with other entities, such as CTO, GCCTB, etc. Look at additional opportunities to host one -on -one trips. Develop press release opportunities for the year. Establish 2011 PR Calendar. Consider recycling old releases, eg. Berthoud Pass improvements. Continue to build better database. Research means to increase distribution. Research better targeted markets /writers. Share all press releases with membership for their use in order to build a consistent message. Post all releases on PR Web and Pitch Engine; add videos and professional photos, as budget permits. Explore social media for promoting PR messages. GOAL #4 INCREASE WEBSITE VISITS Et EMAIL DATABASE BY 25 OBJECTIVES ACTION ITEMS STATUS Utilize website more effectively as a sales conversion tool. Work with agency to identify new intemet advertising opportunities to drive traffic and bookings to our websites. Use Inntopia booking engine more effectively to increase conversion. Increase use of referral and coupon sites to drive traffic to our packages. Improve template of playwinterpark.com for user friendliness, improved member listings, etc. Improve selection of maps on our websites. Consider Google maps of memberships' businesses. Increase user generated content on MBCUSA.com. Via the website, increase newsletter sign -ups to build database. Produce video for our websites and other sites. Improve and enhance email marketing program. Create brand consistent messages to send to existing database with compelling sales messages. Continue sending one email blast per month to guests; send geo- targeted eblasts as appropriate. Include snowfall in eblasts to strengthen brand. Work with agency on database management. Increase email database by 25% through sales events, tell a friend, etc. Send surveys as needed to get data and input from guests. 1 Utilize guerilla and social Internet marketing. Continue utilizing Facebook and Twitter to drive web visits. Develop marketing /sales promotions that are social networking specific, ie. Play Hookey Campaign. Use research to find out from guests how to improve website. Conduct usability studies as needed. Consider template modifications to improve user friendliness. Look into creating online survey. Guests can enter to win a getaway if they complete survey. 1 Use Internet displays and SE0 to drive visits to the website. Research best use of resources for placement of ads. Review and adjust Internet marketing on a seasonal basis. Regularly monitor and strive to improve search engine rankings. As a team effort, Chamber staff to improve content for SE0 purposes and "freshness" to viewers. 1 MEMORANDUM OF UNDERSTANDING MEMORANDUM OF UNDERSTANDING This (“MOU”) is made and entered into this ____day of ____________, 2011in order to memorialize the understanding of the relationship between WINTER PARK -FRASER VALLEY CHAMBER OF COMMERCE the (hereinafter “Chamber”) TOWN OF FRASER,Board of Trustees andby and through its(hereinafter “TOWN”). RECITALS: WHEREAS,the TOWN has been a funding contributor to the CHAMBER; and WHEREAS,the TOWN and CHAMBER seek to confirm the mutual understanding of the working relationship between the parties; and WHEREAS, The Town and the Chamber acknowledge and agree that a material precipitating factor behind the parties' mutual desire to enter into this Memorandum was and is the need to publicly acknowledge and support the notion that the Chamber is involved in many different types of marketing efforts and opportunities. These efforts and opportunities range from the placement of ads, the publication and distribution of collateral and the development of a strong public relations presence in order to lure guests to the valley, to the furnishing of critical information about the businesses represented by the Chamber and the staging of meaningful, enjoyable activities for guests once they are physically present in the valley. The Town agrees to publicly acknowledge the importance of all of these different types of marketing (including the administrative and operational costs of providing these marketing services) to the success of the Winter Park/Fraser Valley business community. WHEREAS,the TOWN and CHAMBER seek to improve the local business climate through a collaborative partnership. NOWTHEREFORE BE IT AGREED ASFOLLOWS: UNDERSTANDINGOF THE PARTIES: 1.The TOWN will, subject to annual appropriations, provide annual funding contributions to the CHAMBER as follows: a.The Vendor Fees (3.33% of municipal sales tax collections) shallbe remitted quarterly to the CHAMBER. Such funds shall be dedicated to Marketing and Sales Programs. b.In 2011, the TOWN allocated $15,000 of the funding identified in (a) above toward Business Enhancement Programs for specific programs yet to be determined. c.$15,000 from the TOWN’s General Fund shall be remitted _________ to the th CHAMBER to fund Special Events in the Fraser Valley (4 of July, Run for Independence, Fraser River Days). d.$10,000 from the TOWN’s General Fund shall be remitted _________to the CHAMBER to fund the Fraser Picnic in the Park Series (which includes six events during the months of July and August). 1 e.The CHAMBER and/or TOWN may propose additional programs that may require additional funding. The TOWN may, at its discretion, elect to fund such additional programs. 2.The TOWN commits the to the following: a.The TOWN acknowledges the importance of CHAMBER marketing programs to the success of the Fraser Business Community. b.The TOWN will designate a representative to the Marketing/Sales Counciland the Special Events Committee. c.The TOWN will actively work to develop cooperative relationships with the Fraser Business Community and will include the CHAMBER in these efforts. d. e. f. g. 3.The CHAMBER commits to the following: a.The CHAMBER will actively seek to include representation from the Fraser Business Community on the CHAMBER Board and Committees. b.The CHAMBER is dedicated to seeking ways to retain, expand, and recruit local business within the Fraser Business Community. c.The CHAMBER will implement and manage marketing and sales programs and special events with the goal of enhancing the local economy throughout the Fraser Valley in the Town of Fraser. d.The CHAMBER will provide monthly updates to the Town Board. e.The CHAMBER will annually submit a detailed budget proposal to the TOWN no st later than September 1and will review the proposed budget and programs with the Budget Committee of the TOWN. Additionally, the CHAMBER will submit a year end report and summary of the results of the program to the Town Board no st later than March 1(?) f. g. h. 4.This agreement does not provide any waiver of governmental immunity as provided by Colorado Statutes.This agreement provides no conveyance of property rights and is not assignable. 5.This Memorandum of Understandingshall automatically renew for additional one-year periodsbeginning January 1, 2012, without limitation unless (1) either party notifies the other, in writing at least 60 days prior to the annual expiration date, of its decision not to renewfor the ensuing year, or (2)the TOWN fails to budget and appropriate funds for its share of expenses as provided above. 6.Any notice orcommunications regarding this agreementshall be in writing and shall be either personally delivered, sent by certified United States mail, return receipt requested, to the addresses set forth below, or by facsimile to the numbers set forth below: To the CHAMBER:To the TOWN: Winter Park-Fraser Valley ChamberThe Town of Fraser 2 P.O. Box 3236P.O. Box 370 Winter Park, CO 80484Fraser, CO 80442 Theterms outlined within this agreement have been accepted and agreed to by the following partieson this ____day of_______________, 2011: TOWN OF FRASER ____________________________ Fran Cook Mayor ATTEST: _______________________ Lu Berger, Town Clerk [S E A L] WINTER PARK -FRASER VALLEY CHAMBER OF COMMERCE ___________________________ President STATE OF COLORADO) ) ss. COUNTY OF ____________) Acknowledged before me on ________________, 2011, by ____________________, as (date of signing) (name of signer) _____________________ for the ____________________. Title (owner/president)(company) Witness my hand and official seal. My commission expires: [S E A L]Notary Public 3 ÉØßÌ ÝßÒ ÞÛ ÜÑÒÛ ÌÑ ØÛÔÐ ÍÓßÔÔ ÞËÍ×ÒÛÍÍÛÍ Ì¸» Ì±©² ±º Ú®·½± · ½±²·¼»®·²¹ ·³°´»³»²¬·²¹ »ª»®¿´ ¼·ºº»®»²¬ ·²½»²¬·ª» ¬± ²»© ¿²¼ »¨·¬·²¹ ¾«·²» ±©²»® ¿²¼ ¼»ª»´±°»®ò Ü«» ¬± ¬¸» ®»½»²¬ »½±²±³·½ ¼±©²¬«®²ô ¬¸» Ì±©² ±º Ú®·½± º»»´ ¬¸¿¬ ·¬ · ·³°±®¬¿²¬ ¬± º·²¼ ©¿§ ¬± ¸»´° ³¿´´ ¾«·²»» ¿²¼ ¬¸» ´±½¿´ ½±³³«²·¬§ ·² ©¸¿¬»ª»® ©¿§ °±·¾´»ò É¸»¿¬ Î·¼¹»Ê¿·´ Ô¿µ»©±±¼Ü»²ª»® Þ±«´¼»®Ð¿®µ»® Ô±²¹³±²¬Ù®»»´§ Ý»²¬»²²·¿´Ý¿¬´» Î±½µ Û²¹´»©±±¼Ý±³³»®½» Ý·¬§ Ì¸»®» ¿®» »ª»®¿´ ·²½»²¬·ª» ¬¸¿¬ ¬¸» Ì±©² ±º Ú®·½± ½¿² ½±²·¼»® ·³°´»³»²¬·²¹ ·² ±®¼»® ¬± ¸»´° ²»© ¿²¼ »¨·¬·²¹ ´±½¿´ ¾«·²»»æ ïòÛ¨°»¼·¬»¼ ¼»ª»´±°³»²¬ ®»ª·»© ¼«®·²¹ ¬¸» ¾«·´¼·²¹ ¿²¼ °´¿²²·²¹ °®±½» ¿²¼ ¿ ©¿·ª»® ±® ®»¼«½¬·±² ±º °»®³·¬ ¿²¼ º»» îòÍ¿´» ¬¿¨ ®»¾¿¬» ¼»°»²¼»²¬ «°±² ¬¸» ¿³±«²¬ ±º ³±²»§ °«¬ ·²¬± ¬¸» °®±¶»½¬ô °«¾´·½ ·²º®¿¬®«½¬«®» ·³°®±ª»³»²¬ ³¿¼» ¿²¼ ²»© ¿´» ¬¿¨ ¹»²»®¿¬»¼ íòß ®»¾¿¬» º±® »¿½¸ ²»© º«´´ ¬·³» °±·¬·±² ½®»¿¬»¼ ¬¸¿¬ ¬¿§ ·² »¨·¬»²½» º±® ¿ ½»®¬¿·² °»®·±¼ ±º ¬·³» ìòÚ·²¿²½·¿´ ¿·¬¿²½» ¬± »¨·¬·²¹ ¾«·²»» º±® º¿9¿¼» ¿²¼ 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íòÚ·²¿´·¦·²¹ °±´·½·» ¿®±«²¼ ®»º·²¿²½·²¹ °®·ª¿¬» ®»¿´ »¬¿¬» ¼»¾¬ íòÒ±²ó°®±º·¬ Ô±¿² óª»®§ °»½·¿´·¦»¼ ´±© ·²¬»®»¬ ´±¿² ¼®·ª»² ¾§ ²±²ó°®±º·¬ ìòÌ±©² ±º Ú®·½± ½¿² ¹«¿®¿²¬»» ¿ ´±¿² Û²¸¿²½»¼ É»¾ Í«°°±®¬ ¬± Þ«·²»» ïòÌ¸» Ì±©² ±º Ú®·½± ½¿² ½®»¿¬» ¿ °¿¹» ±² ¬¸» ¹±ª»®²³»²¬ ©»¾·¬» ¬¸¿¬ · ¼»¼·½¿¬»¼ ¬± Û½±²±³·½ Ü»ª»´±°³»²¬ îòÌ¸» Ì±©² ½¿² ½®»¿¬» ¿² Û½±²±³·½ Ü»ª»´±°³»²¬ ¹«·¼»ñ¬®¿¬»¹·½ °´¿² ¬¸¿¬ ±ºº»® ¿ °´»¬¸±®¿ ±º ·²º±®³¿¬·±² ¬¸¿¬ ·²½´«¼»æ ¬±©² ¼»³±¹®¿°¸·½ô ¾«·²» ®»±«®½»ô º·²¿²½·¿´ ¿·¬¿²½»ô ¿´» ¿²¼ «» ¬¿¨ô ´·½»²·²¹ º»»ô ·²½»²¬·ª» °®±¹®¿³ô ¹±¿´ ¿²¼ ¿ ¬®¿¬»¹·½ °´¿² íòÌ¸» Ì±©² ½¿² »²«®» ¬¸» ©»¾ °¿¹» ±ºº»® »¿§ ¿½½» ¬± »¼«½¿¬» ²»© ¿²¼ »¨·¬·²¹ ¾«·²» ±©²»® ±² ¬¸» ·²½»²¬·ª» °®±¹®¿³ô ¬¸» ¿°°´·½¿¬·±² °®±½» ¿²¼ ¿°°´·½¿¾´» ½±²¬¿½¬ ·²º± ìòÌ¸» Ì±©² ½¿² °¿®¬²»® ©·¬¸ ÝÓÝ ¿²¼ ¬¸»·® ÝÞÍ øÝ«¬±³·¦»¼ Þ«·²» Í»®ª·½»÷ ¼»°¿®¬³»²¬ ¬¸¿¬ °»½·¿´·¦» ·² ¬®¿·²·²¹ ¿²¼ ¼»ª»´±°³»²¬ ±´«¬·±² º±® ¾«·²»» M EMORANDUM P.O.B4100F,C80443 OX RISCOOLORADO T:MTC OAYOR AND OWN OUNCIL F:TP,EA ROMHERESA AULXECUTIVE SSISTANT :EDI R ECONOMIC EVELOPMENT NCENTIVE PROGRAM OPTIONS :M8,2011 D ATEARCH Summary Statement: Due to the recent economic downturn,the Town of Frisco is evaluating several different incentive programs fornew and existing local business owners and developers. The Town feels that it is important to find ways to assistbusinesses and the local community; it is important to encourage new development, job creation and economic growth during the current recession. Background: There are several cities in Colorado that have incentive programs in place. They include but are not limited to: Wheat Ridge, Lakewood, Boulder, Longmont, Centennial, Englewood, Vail, Denver, Parker, Greely, Castle Rock and Commerce City. The incentive programs they have in place all differ and are specific to their economic climate, but are all similar in concept. It is important for the Town to consider issuing an ordinance specifying which incentive programs will be offered and the conditions under which people can qualify. Factors to consider for these programsare the current economic climate, potential costs to the Town and public investment value. One of the main restrictions for these incentives is that in order for a project to qualify it must be determined to be a public purpose, so it must have public or public related improvements such as: streets, sidewalks, curbs, gutters, pedestrian malls, street lights, drainage facilities, landscaping, decorative structures, off street parking, benches, restrooms, etc. In researching what other programs are available throughout Colorado, there are several that the Council could consider implementing. IncentiveExampleOne:Expedited development review during the Building and planning process, and a waiver or reduction of permit fees .This option wouldallow any project that qualifies to be granted an expedited review process for all permitting and planning review and the possibility of having building and planning fees waived or reduced. The purpose of this incentive is to help facilitate the planning and building process for new/existing commercial businesses. IncentiveExample Two:Sales tax rebates/sharing program. This option would apply to new and existing businesses. If a new business comes into town,the Council can approve a share in the new sales taxrevenue.The Council can specify aportion of the new sales tax brought in by ø çéð÷êêèóëîéêÚæøçéð÷êêèóðêééòÌÑÚò ßÈ ÉÉÉÑÉÒÚÎ×ÍÝÑÝÑÓ that business tobe rebated back to them.For existing businesses planningto expand, the same share back opportunity would apply to the new sales tax brought in by that area of expansion. In addition to the share back the Council can decide to take a percentage of the new enhanced sales tax and put that amount into an Economic Development fund. The Economic Development fund can be used to help finance additional incentive programs. The purpose of this incentive is to encourage new development and economic growth. Incentive Example Three: Employee Rebates for New Full Time Positions. This option would providerebates to businesses for creating new full time employee positions. The Council can stipulate the amount of the rebate and how long the position must remain in existencein order to qualify. The purpose of this incentive is to encourage new job creation. IncentiveExampleFour: Financial assistance to existing businesses for facade and signage improvements. This option would provide financial and design assistance for enhancement and redevelopment of existing properties. The Town can choose to match funds or provide grants for existing businesses that want to make facade, signage or landscaping improvements. The funding level can be based on size, financial cost or leftto the discretion of the Council. This program can be one of those financed by the Economic Development fund or specificfunds can be allocated. The purpose of this incentive is to encourage businesses to make necessary infrastructure improvements and add to the aesthetic appeal of the community. Incentive Example Five:Low Interest Loan Assistance. This option would involve the Town of Frisco working with local bank branches to help support local businesses with financial assistance. New businesses canapply for conventional loans, or they can apply for SBA (Small Business Association) loans. There are two different types of loans available through the SBA. According to local banks,many new business owners are not educated about these loan programs.The Town can play a role in educating business owners on the available loan programs and help them connect with local banks. The purpose of this incentive is to help new and existing businesses get the necessary financing they need. Enhanced Web Support. This componentwould create a page on the Town of Frisco government website that is dedicated to Economic Development. Several other Colorado cities already have sections dedicated to this subject. The Town also can create an Economic Development guide/strategic plan that offersinformation on town demographics, small business resources, financial assistance, sales and use tax, licensing fees, incentive programs, goals and a strategic plan. The purpose of this web page is to offer easy access to educate new and existing business owners on localincentive programs, application process and applicable contact information. Staff Analysis: Due to the recent economic downturn it is important to consider any possible incentives that can be offered to help new developers and existing local businessessucceed. The goal of these programs is to helpmake Frisco an inviting place for people to start a businessor grow an existing business. Considering the difficulty of securing financing and the uncertainty of the jobmarket, any opportunities that the Town can provide will be beneficial to the business community. In considering these new incentive programs, oneimportant objective that staffistrying to avoid isincurring any new direct costs to the Town. Staff proposes that theseprograms canbe funded solely fromnewly generated sales taxrevenue and does not find it prudent to establish programs that would requireadditional funding. Another factor that must be considered is to ensure that no agreemententered into by the Town and alocal business will constitute anydebt ó î ó or obligation.While the Town may provide assistance,the intent of any of the above programs is not to take on responsibility for that businesses success. In line with staff research,theexampleincentive programs are purely suggestions. If the Council decides to proceed with implementing any of theprograms, the provisions can be adjusted accordinglyto Council direction. In agreement withwhat other Colorado cities/townsare doing, it would be a benefit to the Town of Frisco to implement the above incentives to encourage economic growth, job creation and over all public support to the community. Staff Recommendation: Staff recommends Council direct staff to develop ordinance language, stating the specific programs and their requirements, which will implement new economic development incentive programs for the Town of Frisco. ó í ó Finance Update:03/16/2011 Prepared:03/10/2011 The auditors have come and gone, and actually I got the audit entries last night. I think the audit went smoothly; we actually spent more time cleaning up last year’s entries than any issues from 2010. I expect to get a preliminary copy of the audit report in a couple of weeks which I will edit and then once finalized we will have Paul back for an audit presentation. Of course our main concern is getting the audit of the JFF to Winter Park Ranch and Grand County #1, so their audits can be completed. Now it’s clean up time, and time to get caught back-up! Also time to focus on the “Nat Plan” for the JFF, along with the BPR annexation. We received January’s sales tax receipts this week –as a whole they are just shy of five grand above last year’s receipts –however as I begin a preliminary examination of the receipts it looks like roughly sixteen and a half thousand can be attributed to the prior year. You will get the official report at the meeting (I hope), and it sure is nice to begin the year on the upside! Nancy is preparing for our first utility billing by consumption! She is addressing all the last minute issues and we should be good to go –keep your fingers crossed for a good “read” around the th of the month. I assume we will all be getting inquires about the new billing procedure the first 25 week of April, once the bills have arrived in our customers hands. It’s not going to be the same around here without our beloved Marianne. I remember fondly serving on the Town Board with her –and would credit Marianne with the culture of the Fraser Board in respect to thoroughly discussing all issues to the greatest extent prior to taking action. She would debate all sides of an issue regardless of her own passion just to make sure the community benefited from a well-rounded understanding by all the members of the Board. As always pleasecontact me with any questions or concerns you might have: 726-5491 X206 or nhavens@town.fraser.co.us. at Nat Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com PUBLIC WORKS BRIEFING (As of 3/9 for 3/16/2011 meeting) WATER~ Continue cross training PW staff to read water meters. Combining of two separate water system ID numbers was submitted to the CDPHE on December 2, 2010. Update: COMPLETEFinally! Continue with implementation of SEMS program. Making progress with the development of our backflow prevention program. SANITARY SEWER~ Cure-In-Place-Pipe (CIPP) Slip lining project: On hold until spring weather is favorable! STREETS~ FVI - GP Drainage Issue: Update: Sept or Oct hearing pending PW has temporarily switched how they receive our Utility Locate tickets (UNCC) to an email based application. Pending the outcome of this method, we will most likely permanently switch to a web based Ticket Management System (WebTMS). Working with GP on filing 2 plat language re: sign & maintenance easements; snow maintenance agreement. Making some good progress. Still working through these matters. STREETSCAPES~ DEVELOPMENT~ Continue with construction and utility standards updates and consolidation of documents and drawings. Questions or Concerns? Email me: anordin@town.fraser.co.us Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491 fax 970-726-5518 www.frasercolorado.com PLANNINGUPDATE (3/16/2011) Planning Commission: Working on code updates. We are in receipt of a Planned Development District Plan for Byers Peak Ranch. The following is a brief project description submitted by the applicant: “Byers Peak Ranch is a 295 acre neighborhood located south of Mill Ave. and west of the railroad tracks.Fraser Valley Parkway bisects the site. The existing neighborhood to the north of the property includes single family, attached residences and apartments oriented in a traditional grid pattern; community meeting facilities, TownHall, Town maintenance facilities and the Fraser Elementary School. The PDD for Byers Peak Ranch contemplates 498 detached and 938 attached residential units, 350 lodging units, RV sites and 270,000 sf of commercial/industrial units. The residential product types will vary throughout the community and include single family lots, attached units, and lodging integrated into a cohesive community linked by open space corridors. The community will includea central open space and park with recreational uses and ponds that will be accessible to all residents. The commercial/industrial uses are located along the railroad tracks and will serve as a transition from the railroad tracks to the residential neighborhoods. There will also be some commercial uses along the Fraser Valley Parkway to serve the residents and visitors.” Community Revitalization Partnership Program: The final report on thedowntown assessment for Fraseris posted on the website. Fraser Business/Community Forum: This has been scheduled for Tuesday, March 22, 2011, 7:45 AM –9:00 AM at the Fraser Historic Church. You all should have received an invite. Municipal Code Updates: Working on code edits to the SubdivisionRegulations, Minimum Design Criteria & Construction Standards, Business Zone Regulations,and Sign Code. Medical Marijuana Centers regulations are on hold pendinga decision at the State level to extendthe moratorium until July 1, 2012. Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com w rr a,a Tr• i TrRt,1,tY,1)•11,i,1YYTH1 k4 �j 111111 Upper Fraser Valley Wastewater Treatment Plant Discharge Monitoring Reports 2011 12/26/20101/1/2011 Date of last Sunday of the previous year:Date of first Satuday of the year: Flow - INFlow - INFlow - OUTFlow - OUTBOD - INBOD - INBOD - INBOD - INBOD - OUTBOD - OUT MG/dMG/dMG/dMG/d##mg/Lmg/Lmg/Lmg/LBOD 30 dayDaily30 dayDaily30 day7 day30 day7 day30 day7 day% AverageMaximumAverageMaximumAverageMaximumAverageMaximumAverageMaximumRemoval January0.560.820.570.79124320892953085698 February0.000.000.000.000.001329.460.00328.000.006.720 March0.000.000.000.000.000.000.000.000.000.000 April0.000.000.000.000.000.000.000.000.000.000 May0.000.000.000.000.000.000.000.000.000.000 June0.000.000.000.000.000.000.000.000.000.000 July0.000.000.000.000.000.000.000.000.000.000 August0.000.000.000.000.000.000.000.000.000.000 September0.000.000.000.000.000.000.000.000.000.000 October0.000.000.000.000.000.000.000.000.000.000 November0.000.000.000.000.000.000.000.000.000.000 December0.000.000.000.000.000.000.000.000.000.000 TSS - INTSS - INTSS - OUTTSS - OUTFecalsFecals mg/Lmg/Lmg/Lmg/LTSS#/100ml#/100mlpHpH 30 day7 day30 day7 day%30 day7 dayDailyDaily AverageMaximumAverageMaximumRemovalGeomeanGeomeanMaximumMinimum These values will have font January3033316798246.86.5 color to white. Just used February03350800.001.000.00.0 for error reporting. March000000.000.000.00.0 TSS - IN500.00 April000000.000.000.00.0 TSS - OUT30.00 May000000.000.000.00.0 Fecals860.00 June000000.000.000.00.0 pH9.00 July000000.000.000.00.0 August000000.000.000.00.0 September000000.000.000.00.0 October000000.000.000.00.0 November000000.000.000.00.0 December000000.000.000.00.0 Cl-1xdCl-1xdCl-2xdCl-2xdCl-3xdCl-3xdCl-4xdCl-4xd AmmoniaAmmonia These values wi 2 2 2 2 2 2 2 2 mg/Lmg/Lmg/Lmg/Lmg/Lmg/Lmg/Lmg/Lmg/Lmg/L color to white. J 30 dayDaily30 dayDaily30 dayDaily30 dayDaily30 dayDaily for error reportin AverageMaximumAverageMaximumAverageMaximumAverageMaximumAverageMaximum Ammonia January0.0000.000.000.000.000.000.000.892.82 0.00 February0.000.000.000.000.000.000.000.000.000.00 0.00 March0.000.000.000.000.000.000.000.000.000.00 0.00 April0.000.000.000.000.000.000.000.000.000.00 0.00 May0.000.000.000.000.000.000.000.000.000.00 0.00 June0.000.000.000.000.000.000.000.000.000.00 0.00 July0.000.000.000.000.000.000.000.000.000.00 0.00 August0.000.000.000.000.000.000.000.000.000.00 0.00 September0.000.000.000.000.000.000.000.000.000.00 0.00 October0.000.000.000.000.000.000.000.000.000.00 0.00 November0.000.000.000.000.000.000.000.000.000.00 0.00 December0.000.000.000.000.000.000.000.000.000.00 0.00 S-Jan Ó±²¬¸ ±º Ö¿²«¿®§ ×²º´«»²¬ îòëð îòîë îòðð ïòéë ïòëð ïòîë ïòðð ðòéë ðòëð ðòîë ðòðð îððìîððëîððêîððéîððèîððçîðïðîðïï Page 1 INFLUENT FLOWS UPPER FRASER VALLEY TREATMENT PLANT Influent GCWS#1WPWTOF DateDay MGD Influent Flow Influent Flow Influent Flow 1-Feb-11Tue0.4560.2110.1250.12 2-Feb-11Wed0.4480.2230.1310.094 3-Feb-11Thu0.5380.2240.170.144 4-Feb-11Fri0.6490.2920.2170.14 5-Feb-11Sat0.7260.3030.2040.219 6-Feb-11Sun0.6350.2880.1850.162 7-Feb-11Mon0.520.2360.1450.139 8-Feb-11Tue0.4870.2270.1430.117 9-Feb-11Wed0.4770.2040.1450.128 10-Feb-11Thu0.50.2120.1570.131 11-Feb-11Fri0.5770.2340.190.153 12-Feb-11Sat0.6970.30.2080.189 13-Feb-11Sun0.6160.2450.1860.185 14-Feb-11Mon0.5040.1930.1650.146 15-Feb-11Tue0.4870.1870.1580.142 16-Feb-11Wed0.5010.2170.1490.135 17-Feb-11Thu0.4950.2220.1460.127 18-Feb-11Fri0.6190.2820.1910.146 19-Feb-11Sat0.7990.3480.2260.225 20-Feb-11Sun0.8020.370.2210.211 21-Feb-11Mon0.6420.2780.1850.179 22-Feb-11Tue0.5240.220.150.154 23-Feb-11Wed0.5080.2220.1440.142 24-Feb-11Thu0.5190.2380.1520.129 25-Feb-11Fri0.5960.2750.1740.147 26-Feb-11Sat0.6760.2970.1960.183 27-Feb-11Sun0.6020.2560.1710.175 28-Feb-11Mon0.4920.210.1390.143 AVG.0.5750.2510.1700.154 MAX0.8020.370.2260.225 MIN0.4480.1870.1250.094 AVGMAX TOF 0.1540.225 GCWS 0.2510.37 Totals 0.4050.595 Fraser Valley W/W Plant Update March2011 Operationshave been moving along well at the plant,only small issues to overcome. I would like to summarizewhere the currentparts of the system stand in reference to our pending state permit alongwithsome history. When negotiatingthe globalagreementbetween the three partiesthere werequestions raised about the net worth of the existing facilities (namely the SBR) it was then agreed it had worth and amountwas set and paid. During thestatepermit process a number of requirementswere imposed upon the SBR to meet currentstate standards, SBR was constructed in the 1980s and things have changed. Some of the requirementsimposed by the State Health Dept. could not be addressed until the new 2MGD plant was completed.Mainly,if the basin leaked greater than 1/32 of inch of water per day, itdid leak more than the new leakage standards allowed for. We added some pipe linesduring the constructionof new plantin order to address other concerns theCDPHE had with inclusion of the SBR with new 2 MGD addition. During 2010 we received bids for repairs to the SBR this includedsome concrete replacement along with the installationof a poly typeliner in the SBR to fix the leaks. Late this fall we tried to finish all the parts to get the liner installed but the snow and winter came in and halted work until spring. After the liner is installed we might need to look at decant structures if what we have now does not perform well enough to fit in the currentoperationsor CDPHE regulations. These repairsto the SBR are for reservecapacityand also to complete the plant to the JFOC agreement. These are the reserve capacity numbers as agreedupon,2.7 MGD total for 2002 contract split between the three entities as follows, Grand County W/S#1=3155 tapsor EQR’s (1.0MGD). Winter Park Ranch = 2467 taps or EQR’s (0.782MGD). Town Of Fraser = 2896 taps or EQR’s (0.918MGD). The total taps or EQR’s available were8,518 with allowance for infiltration. With 2.0 MGD plant the total taps or EQR’s available are only 6,309 a difference of 2,206 taps or EQR’s Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com Some helpful definition, taps or EQR (equivalent residential units)or SFE (single family equivalent)all mean about the samething,250 to 300 gals/dayof water with about 0.6 pounds of waste per tap. MGD stands for million gallons day. We also rebuilt one of the submerged turbine mixersused in the digester for mixing and air distribution. It was a good experience for all involved and hopefully when # 2 is done itgoeseven smoother than the first onewent. The reasons for the repairs are related to construction and instillation of the equipment. The new smaller blower has been on line for about a year and has had great benefitsto the operations at the plant. The large blowers have only been running on the weekends for a few hours in the morning and a few hours in the evening may beabout 3 to 4 hours each day duringpeak flow and load hours. All of this has allowed us to better control the operationof all thetreatment processes most of all the nitrification and de-nitrification and alkalinity additions,thesavings onpowerusehavealsobeen great. We have also been integratingthe new SEMS software into the plant’soperationsfor assets, state reporting, along with a host of other options hopefullywhen all is up and running this program will be a good tool. Staff highlightsAndrew is headed to schoolin Boulder andwill take his next level exam after a week of classes. Jared just passed his most recent exam and is now aB-operator, so we now have twoB-licensed operators and the third working towards his. Hereare some of the numbers from last year, Influent flow = 680,000gals/day for 2010. Influent peak day = 1,920,000 gals/day(through1 train or ½ the plant). Dirt removed (BOD&TSS)=2,669lbs/dayofBOD& TSS. So the plant removes a ton of dirtevery day 365 days a year from the water used by the customers of the treatment plant. As always please call if you have any questions. Thank you, Joe Fuqua Town of Fraser PO Box 370, Fraser, CO 80442 office 970-726-5491fax 970-726-5518 www.frasercolorado.com Dollar Valuation Building Fees New Residential Area 2011 through march New Commercial Area 2011 through march New Garage Area 2011 through march New Deck /Patio Area 2011 through march MEMO: Building Activity 2011 To: Mayors, Town Council Members and Board of Trustees From: Harold Howland, Building Official Date: March 9, 2011 Granby Total Number of Building Permits Winter Park Fraser Started 2 20 2010 Total for 2009 80 35 Total for 2010 80 36 61 2009 through march 6 2 2010 through march 7 6 7 2011 through march 4 6 7 Difference 2011 1 2010 (3) 0 0 Difference 2011 2009 (2) 4 Total for 2009 $1,908,346 $1,066,056 Total for 2010 $2,466,369 $135,233 $7,386,725 2009 through march $9,930 $11,000 2010 through march $3,241 $2,620 $20,000 2011 through march $111,066 $48,100 $91,069 Difference 20111 2010 $107,825 $45,480 $71,069 Difference 2011 2009 $101,136 $37,100 Total for 2009 $27,459 $13,284 Total for 2010 $31,343 $3,644 $74,132 2009 through march $490 $205 2010 through march $1,514 $725 $1,005 2011 through march $1,440 $517 $2,001 Difference 2011 2010 ($75) ($208) $996 Difference 20111 2009 $949 $312 0 sq. ft. 0 sq. ft. 0 sq. ft. 0 sq. ft. 0 sq. ft. 0 sq. ft. 0 sq. ft. 0 sq. ft. 0 sq. ft. 0 sq. ft. 0 sq. ft. 0 sq. ft. Winter Park, Emilie's, an extention of the Back Country Grill has received their electrical final and should be open soon. Three large water heaters at Iran Horse are being installed. Fraser, the last six permits issued have been for drywall repair caused by broken water pipes from the last cold snap. Granby, a few more permits for drywall repair and inspections are continuing at the medical center, mostly underground plumbing inspections. FRASER/WINTER PARK POLICE DEPARTMENT Memo To: Winter Park Town Council & Fraser Town Board From: Glen Trainor, Chief of Police Date: March 10, 2011 Re: MONTHLY REPORT –February, 2011 During the month of January,weresponded to a total of 144calls for service, with 102of those occurring in the Town of Winter Park, and 34occurring in Fraser. Additionally, we issued a total of 25citations in Winter Park, and 12in Fraser during the month. As far as types of calls, we investigated the following: Vehicle crashes –17,Theft –4, Harassment/Disorderly Conduct –2, Protection Order Violation –2, Burglary –2, Stalking – 1, and Assault –1. The major incident during the month was an assault that happened at the Pinnacle Lodge in th . The night manager allowed an intoxicated male to sleep in his lobby Fraser on February 14 for several hours, and was then assaulted by the male when the manager tried to get him to leave. Although we have followedup several leads on this case, we have been unable to identify the suspect at this time. “COMMITTED TO EXCELLENCE” East Grand School District Attn: Board of Directors PO Box 125 Granby, CO 80446 Dear Board of Directors: I am writing to confirm that the Town of Fraser Board of Trustees has committed a donation in the amount of $50,000 towards the effort to raise $500,000 in matching funds for the 2011/2012 school year in order to allow the community time to pursue additional revenue sources. The Town of Fraser is currently deficit spending in order to maintain levels of service during these challenging economic times; however, the Town Board believes that schools are an integral part of our community and local economy, and that the voters of the county should have the opportunity to find and to consider funding solutions prior to any school closures. This contribution is condition upon the following: 1. This contribution will only be used to offset all of the budget cuts identified by the District Accountability Committee in their recommendations for the 2011/2012 school year, specifically the potential closing of Grand Lake Elementary and Fraser Valley Elementary during, but also including the potential closure of East Grand Middle School. 2. Additional cost saving measures identified by the DAC and School Board are expected in order to close the immediate funding gap in 2011/2012. 3. This contribution will payable after January 1, 2012 (this requires appropriations in the 2012 Budget). These funds will not be allocated to school funding should an additional revenue source be acquired by the School District prior to January 1, 2012. 4. The Town will comply with all state and federal requirements in gifting these funds to the School District as these funds will be contributed to the East Grand Educational Foundation. Any use of the funds must also comply with all state and federal requirements, including, but not limited to, the Colorado Fair Campaign Practices Act. 5. The Town of Fraser expects additional contributions from the community. The Town of Fraser Board of Trustees is committed to supporting quality education, and despite the fiscal challenge this contribution presents to Town of Fraser fiscal planning, we look forward to working with the entire community to address the fiscal challenges facing our School District. Sincerely, Fran Cook Mayor 111 1 1 111 111 1 Y,AV'l l i 4 -41 5 Grand Community Gardens 1) Created in 2008 with Grants from Grand Foundation 20 Beds in Kremmling 20 beds in HSS 28 Beds in Granby 2) Proven to be an Asset to the Respective Local Communities Educational platform for the benefits of locally grown food and healthy eating Provides an alternative physical activity for all ages Serves as a social outlet, especially for the elderly 3) In 2010 CSU Extension / Master Gardener Program became GCG sponsoring organization Administrative Support Educational Support Financial Support 4) FVMRD agrees to allocate land in 2011 Desires to offer Gardening as a recreational opportunity to youth and adults Willing to partner with GCG to apply for grants 5) Survey response has been strong for a Garden in Eastern part of Grand County 6) Additional Information on New Website: MjA, . Oki Oft Gardeners - - Lovers _ - 1 I 1 a . • • _ If you are interested in bringing a community garden to the Winter Park/Fraser/Tabernash area please let us know how you would like to be involved. We are in the process of measuring community interest, funding sources, and are forming a steering committee to bring this asset to the Eastern end of Grand County. Help keep Fraser, Winter Park and Tabernash up with the times. Lets show we care about living well and a building strong, healthy community. Register your interest by logging on to our website www.grandcommunitygardens.o[g or call Debbie Buhayar -970.726.5143 PO Box 190, Fraser, CO 80442 Grand Community Garden Board Member Kristi Moyer — 970.724.3436 CSU Extension PO Box 475, Kremmling, CO 80459 Grand Community Gardens Board Member HM- I would like to be involved y: (check as many as is applicable) () Being an participating gardener () Being a garden mentor () Teaching gardening classes () Participating in the design and layout () Providing financial support ( ) $ ( ) Amt to be decided () Donating labor to build the gardens () Donating the listed materials: () Community Organization Partnering () Other Business / Organization Affiliation: Address: Resident of: () Winter Park () Fraser () Tabernash () Other Work Phone: Home Phone: Mobile Phone: Emails: Preferred method of contact: Preferred time to contact: 61).40 40 d9 M m r.� How The Town of Fraser can help Grand Community Gardens Build a new Site in Fraser 1) Direct Funding for 3 Phase Project Total project cost of up to $60,000. 2) Grant application support Letters of Support 3) Labor and Equipment to build Grading Hauling soils and landscaping materials Bed Construction 4) Materials Top Soil Gravel / sand Wood Chips 5) Marketing Support Website Publications 6) Signage BUILD A BED DONATION FORM Fell 1 11 1 P. 0. Box 475 Kremmling, CO 80459 www.grandcommunitygordens.org I/We would like to make a tax deductible donation to Grand Community Gardens to help build a raised garden bed at the new Fraser Community Garden site. BUILD A BED FRASER: $500.00 Donors will have a permanent name plate affixed to the bed with this donation. $25— $50 $75— $100 $200 $500 Other Business Name: Private Donor's Name: Mailing Address: City: State: Zip: Phone: Email Address: Is there anything else you would like us to know about your donation? Please enter your comments below: